Board Meeting October 13, 2025

001[music] Good evening. I'd like to call to order the Guthri Public Schools Board of Education regular monthly meeting for Monday, October 13, 2025. Roll call, please. >> Schroeder, >> here. >> Davis, >> here. >> Gerard, >> here. >> Husky, >> here. >> Plag, >> here. >> Pearson, >> here. >> Smmedley, >> here. Madame President, we have a porum. >> Please stand for the pledge of allegiance. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Please join me in a moment of silence before our meeting. Thank you. Uh, okay. Agenda item number six, presentation of employees and student of the month recognition. >> Mr. Hancock, >> members of the board, Dr. Simpson,

002we we had a great we had quite a few uh nominations for students and uh employees [clears throat] of the month. Uh, our student of the month though, let me just kind of talk it before I uh show you a picture of her and everything, but uh I she was the one that got the I mean it was like almost unanimous decision, but uh it came from what she did last year and over the summer. So, I'm not going to talk about what she may have been a little bit lower at, but she brought her scores up in that area um extreme like almost double from what she started at last at the beginning of last year to where she ended. Most people whenever you're over the se over the summer, you don't keep up

003with everything. So, your scores kind of drop down. Well, that was something that this student didn't let happen. As a matter of fact, her score increased over the summer as well. So, uh, Miss Aette Charter Oak and, uh, Mia Canny, uh, was our student of the month. Like I said, it was pretty cool. Whenever we brought it out, her mom was there, her, uh, her father showed up. uh after she received what uh what the foundation insurance uh gives her, then they went to use it pretty promptly. So, it's really good to see me win this award and how excited Miss Ay was uh to nominate and provide it for. Next would be our uh September support employee. uh you know uh she was another one that out of our committee which we just so

004you know we have a committee from uh a person from all seven schools who uh vote on these but she was uh she had six for first place votes um one not but uh the things that uh Mr. Stevens had spoken about her and what she's had to do. I mean, let's just be honest, uh, working for starting off with Coach Chapel takes quite a bit just to get things organized. [laughter] Um, but, you know, so it was very well received. Um, and then for our September certified employee, uh, Jay Oldenberg at Charter Oak as well. uh she was nominated by Emily or Miss Carpenter for her position and just the the leadership roles that she's taken and how she's active in other parts and and uses what she had learned prior to getting into

005education and continues that in her classroom process as well. So those will be our students and our employee employees of the month. >> Thank you. Agenda item number seven, comments to the board by citizens registered to speak. >> We have none. >> Uh comments to the board by board members. Okay. Uh agenda item number eight, superintendent report. >> Thank you, Madam President. Uh this Wednesday signals the end of the first nine weeks of school and fall break is Thursday and Friday. [clears throat] Uh parent teacher conferences are next Monday and Thursday. And also a reminder that next Monday is also a professional day before conferences begin. our uh October 1st student count was which is up four students from last year at the at that time. Um that's kind of you guys know that's kind

006of gone back and forth over the last uh few months and uh that's where it ended for in the October one count is the one that counts for the funding. Uh the Lady Jay's volleyball team is playing in the regional tournament at Oklahoma Christian School as we speak. Their match with Elno began at 6 pm. The Lady Jay softball team was crowned the regional champion and qualified for the state tournament for the fifth straight year. And the softball team will play prior at 10:00 a.m. on Thursday at the Hall of Fame Stadium Field number two in Oklahoma City. That's my report. >> Thank you, Dr. Simpson. Agenda item number nine, Crossland construction update. L. [clears throat] >> Thank you guys. I have a pretty quick update. Um, do you know we're done with Codal, so

007got that all closed out a couple months ago. And then Charter Oak, we have finished construction and got occupancy at Charter Oak. >> Cool. >> And um, we're working we p did a punch walk last uh Thursday and we're working on those items and getting ready to move in. So, >> very nice. >> That's kind of my update, I guess. Do you guys have any questions about any of that? >> Cody, we moved in. >> Yes, we are. >> Goodness. >> Well, I thought I got an email here. >> Okay. >> All right. >> Wow. >> You guys are great. Thank you. >> Yes. >> Good job. Awesome. >> Thanks, Lane. >> Thank you, Slane. >> Okay. Agenda item number 10, consent agenda. >> Do we have a motion? >> Madam President, I move we

008approve the consent agenda. >> Second. Have a motion and a second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Huskies, >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smmedley, >> yes. >> 790. >> Agenda item 11A, recommendation, consideration, and action upon new district policy A4, discrimination, harassment, and retaliation. These three policies that we have tonight uh in the in this item and then the next the two that follow it are new policies that uh upon review uh and based on the recommendations of our attorney uh we had a first reading last month and would recommend your approval this month on uh on A4 and then uh then the others and if there are any questions on any of these I'll be glad to answer.

009Madam President, I move we approve uh the new district policy A4. >> Second. >> Have a motion a second. Any discussion? >> Roll call, please. >> Shredder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smmedley, >> yes. >> 7 08. >> Agenda item 11B, recommendation, consideration, and action upon new district policy D52, Pregnant Workers Fairness Act. this uh we had some of this covered in some other areas, but the the attorneys recommended uh an entirely new policy to uh make sure that we cover all of the things that are required with the Family Medical Leave Act. Recommend approval. >> Madame President, I move that we approve the new district policy D52. >> Second. >> We have a motion and a

010second. Any discussion? Roll call, please. Shredder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Flag, >> yes. >> Pearson, [cough] >> yes. >> Smmedley, >> yes. >> 790 Z. >> Agenda item 11 C, recommendation, consideration, and action upon new district policy G16, flag protocol. >> As I told the board last month, um what uh the practice that is contained in policy G16 uh has been followed by the district for u as long as I've been here and I think probably probably since statehood. But um but nevertheless, the board the state board of education uh passed an administrative code requiring us to have a policy for this so that it is it is in policy and so in order to be in compliance and this is an item that

011our accreditation officer will be checking and so I would recommend approval. Madam President, I move that we approve G16 flag protocol also. >> Second. >> Have a motion to second. Any discussion? Roll call, please. >> Sharter, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Plag, >> yes. >> Pearson, >> yes. >> Medley, >> yes. >> 780. >> Agenda item 11D, discussion and possible action regarding the 2025 2026 operating school budget. >> Believe this will be Dr. Chapel presentation here. Good evening. >> Good evening, >> Madame President, board members, Dr. Simpson, and those assembled, I am happy to present our 2025 2026 operating budget. Now, I must admit, uh, going into year nine, I have found a typo in my budget book. So, you know, I was very sad

012to see that. But if you would open your budget book to page one, uh, three, page three. I don't think we have actual student counts in year 1043 yet. So the next to the last column should be 1024 instead of 1043 on that date at the very top page three under historical enrollment summary. Oh goodness. >> Yeah. And the second one is on page six. We're in October, but I don't know if I thought we were in October 24 or 25, but I'm gonna go 25. And I'm blaming this on someone. I'm not calling their name, but they had me doing other duties assigned last week, so I relied on Spellcheck, and Spellcheck didn't check these numbers for me. So, there we have it. Okay, I'll get started with the budget overview as I do

013each year and um give a summary for those who are new to our district. But we have our operating budget structure. And we know that our budget is considered an estimate of needs that is provided to us by our auditors, SMB, CPAs, and associates. And once they provide that to us, we do send this down to the Logan County Excise Board to be approved. And with that, we have four funding sources for the district. Um they include our Avalorum collections each year. And our auditors normally um estimate that those collections will be between 90 and 96%. We have our local dollars which are mortgage tax collections and our county for meal. We have state aid that is based on our student counts. And this funding helps us also uh supplement for our insurance costs for

014district employees um as well as other uh funding. And then um we have our federal revenue which we know is reimbursed once we spend those dollars. Our funding purposes and limitations. We have eight funds that the district operates um with. We have our general fund. And so those who do not know, the general fund's basic purpose is to um support payroll, our transportation expense, our supplies, materials, furniture, equipment, textbooks, general operating expenses. Then we have our building fund that is to repair um and have maintenance of our facilities districtwide as well as furniture, equipment, and utilities. We also operate our child nutrition fund which is for uh food for our students uh sometimes staff and payroll supplies and equipment. We have our bond fund which is used for construction projects, furniture, equipment, uniform, textbooks, school

015buses, etc. We have activity funds which support our student activities, supplies, materials, equipment, refreshments. We have our syncing fund which is our bond principal and interest payments um for bond sales that we um acquire during the year. And then we have our gift fund. We use this fund for our donations and grants that are given to the district. And finally, we have an insurance [snorts] fund. And of course, that is reimbursed for property and equipment damages. Our um guiding rule is from the state department of education um on these funds which means that we cannot carry over more than three months of income at a time or revenue at a at a time in our general fund. And so just so that you know that GPS uh operates and we typically keep a month and

016a half in um our carry for it and the statutory limit is 14% and of course our bond uh board policy is to keep 12% in our coffers. So we aim for 10 to 12 every year. With that we have an analysis of our fund balance carryover that I will discuss in detail going forward. But since FY21 just want to note that we have been trending uh with the board policy stand in line between 10 and 11% consistently and so we are managing our expenses uh conservatively building and child nutrition fund analysis I will get into that in more detail. So with that, let's go to the estimate of needs on page three in your slideshow packet in front of you that has been issued to us by SMB CPA and Associates. So this year

017they have an estimated a budget of 34.8 million for the general fund and this is an increase of 1.78 million from last year. And as you can see there, uh, 3.721 is the carry forward we're bringing from FY25. The next line is the miscellaneous revenue estimates of 22.8 million. Uh, just to go in the first column that includes all title funds that have been allocated to the district from the state. It also includes state aid, flex benefits, textbook funds, um those categories in that uh line item. And then we have our Avalor tax estimate of 8.2 million. And so here, this is where I'll say that our auditor always is very conservative and they only estimate 90%. We know that the sweet spot for the district is around 95 to 96% but here they are

018giving us 90% of our um NAB for FY26. And so this proposed budget we have to um not exceed what they have appropriated to us and what has been approved by the excise board. And so that is the budget amount or the revenue they are allocating for the general fund. And the building fund same thing 90% of Avalor tax estimates. And so we have 2.3 million for the building fund. Uh slightly down from last year just by 40,000. And then child nutrition fund 2.429. 429 million versus 2.443 just down 13,000. Again, most of the child nutrition is u federally reimbured. We know um as we submit claims for that. And then school age child care. Uh we're happy to report that we have uh reactivated this fund for this year going forward. So $75,619 remains

019the same um as last year and this year going forward. And so with that, the last item on this page is our scing fund mil millage levy at 19.42 versus 17.91. And so if you're new to this and you want to know how do we get to 19.42, 42. Uh we did have an increase a a very hefty increase in our net assessed valuation this year. And so what the oddity does is take the net assess uh valuation and they determine what is the tax required to support this $253 million. And once they do that, they divide that by the $253 million and you get 19.42 as your millage. Now, we have promised with our 2024 bond election that we would not go over 20 uh mills and so we are happy that we are

020still in line at 19.42 going forward for this year. Our revenue sources that I just discussed by category are on the next slide. These are um go back. There we go. Okay. So, this is a pie chart showing us the four sources of revenue that I just discussed. We see state sources in blue, local orange, federal green, and county sources yellow. The only difference from the ending of 2425 going into 2026 is that we can see that we will receive less in our federal sources. And we know that because CARES Act funds uh have been depleted. We're done with all of that. And so we're just uh going down 2% and we will take that 2% up in our local uh revenues which of course we control those through [clears throat] our NAB assessment. So

021that is the difference between those two pies. Yes. >> What's the difference in local and county? >> What is the difference between local and county? Well, let's just make it easy. County the four is the four mill and mortgage tax. >> Okay. >> Those two and the other one is apple. >> Okay. >> Now, revenue sources by category. And um we're just looking at this from another angle. What's special about this graph here is that um if you're [clears throat] looking at every column, we should be going down the steps or going up the steps, however you you walk up steps, but they should be increasing uh by each column. And the only one we see that isn't is the third column, which is federal sources. And that is because we see that over the

022period of 23, 24, and 25, we know that the uh federal uh revenues have gone down as we just saw. And so these are actual dollars um that we are discussing and it's good to see that over the course of the year that all of the revenue sources are increasing. Let's talk about our budget summary specifically for the general fund as this is the largest operating fund for the district. So as of June 30th, 2025, our fund balance held a 12% balance at 3.721 million. This is an increase from FY2524 a year of 366400 366 $495. This is a great thing for the district because we know that uh when we have these fund balances um that allows us to um have more um capability for our bond ratings which show that we are steadily

023increasing our balance at the end of year. We need to at least break even or uh have a fund balance carryover which is a great thing. This also allows us to have uh more funding for our teaching positions which the district gives a step increase every year. So I remind everyone that is already calculated into our annual budget. And the great thing about this year having a little um cushion going forward and this school year we have already been able to secure three more pair of professionals and [clears throat] two bus monitors. And we've also added our new child nutrition director along with two assistants for um that uh project over there. And then another thing that the district has done that is great is we we transition to our outsource substitute employment services with

024ESS. So we have used this money uh very wisely uh going forward as we would like to do every year. And with that, that takes me to our initial state aid revenue for 2025 2026. Now, it is less than we received um actually collected in 2425, but only about $22,000. And the reason why is because they use our weighted average daily membership for our initial calculations from FY25. So what we ended with is what we start with until we get our numbers for our October one count going forward for this year. And so if you you remember last year the rules changed and so we will take the highest of the two years of our weighted average uh daily membership and that will calculate our midterm adjustment. And so the midterm adjustment is that in

025January the state department of education will come back and they will give us a new funding amount to carry out the rest of the year uh based on our student count that was turned in October one based on the factors overall for the state of Oklahoma the weighted um ADM and um of course other things are considered um in this time as well as inflation. Right now, inflation is trending at 5% and last year at this time it was at 2.5 uh percent. So those are things that are being considered until we get to our January timeline with state aid. Our next item is our midterm allocations. Um I'm saying in December because we get the notice in December, but the money is received in January. It is expected to increase in revenue u with

026chargeables accounted for due to growth in avalorum tax and state aid factor. And I'm speaking here about the state as a whole. Um I had a meeting or a zoom if you will with our coastal friends last week as I do every year before I present to you guys to see where we are or what they're thinking about the state factors. And they do think and it of course is an estimate as they always say that is their um disclaimer but they do think that the factor will go up by $63 um in January. And so with that uh the factor will you know be increased because there's growth in the state. Now this how does this affect us? Now, we know that our NAV grew, as I just mentioned, 22 million for uh FY26.

027And so our state aid will be affected by this because we'll have more local money. We'll have a charge against our state aid. But the offset and where the gap will be filled is if um our district weighted ADM increases. They're going to take the highest of the two years of course and then they have to take the student count plus our weight [clears throat] by each student count. That determines what our dollar amount will be um to close in that gap. So, we'll wait and see uh what happens, but that is a good thing for us to have more local control of our dollars. Of course, the last section on this slide is the increased net assessed valuation NAV of property in FY25 resulted in additional this is the largest ever um at least

028since I've been here and I think since uh Dr. Simpson has been here as well in additional growth of 9.68 68%. We have been trending um for 8% for two years in a row and then we went 9.1. I'll get you the slide, but 9.68 uh is the best. And so we know that our uh district um is growing very rapidly. And so we'll be penalized again by our state aid, but the offset with the state factors um will help us. And so when the NAV increases, it not only uh helps the general fund, it also helps the building fund as we know because their Avalorum collections go up as well. And this increases our bonding capacity. We're able to bond at 10% of our total net assessed valuation. And so we know if it's

029at 253 million, what where we at at 10%. Let's talk about our net assessed valuation analysis. So, we like to do a trend of five years just so we can [clears throat] see how we are growing. If you did not know, we are the fourth largest county in the state of Oklahoma for the fastest growth in our population. Population right now is 55,239 here uh in Logan County. Yet, as you can see over the graph, um, starting with FY22, that growth right there was at 5.3%. 23 was at 9.10, 24, 9.13, 25,8%, and now we are here at 9.68% in our growth. I'd like to break down the general fund revenue analysis. I am on page eight at this time. And so this is a look at what happened with projected and actual over a

030three-year period. And so we can see in the first column that um our revenue sources what actually happened at the end of fiscal year 24 and then uh 25 and what is projected for 26. And I'm really just going to focus on what happened in the last year for FY25 in our revenues. As you can see, I have highlighted in yellow the things that were amazing to us uh that transpired. And as you can see on the Avalor, the very first line that we had a projection of 7.2 million as we held steady each year. Um and it came in at 7.9 for revenues. That is almost double the amount that it was at the end of year 24 at $333,000 increase. So that is exciting um as we have learned. Then we have interest

031earnings that were increased by 47,000 this year. I'm just going down briefly on the yellow highlighted items. Reimbursements we estimated or forecasted 65,000. Uh we were um graciously awarded some grants during the year. We received a gear a gear up grant. We also had an SRO grant and we had some funds left over for the uh opioid funds grant. And so with that we came in at 209,000 more than was forecasted. We move down into our immediate uh sources, our county for meal adorum there 164,000 more. We estimated or forecasted 875 and that's really um something totally out of our control because as we know the county core mill is the millish that is assessed on the entire county um total property value. And so then the county treasurer does the math on that with

032the four meals [clears throat] and they distribute a monthly check to the district. So of course that is just like net assess valuation. We don't know what that number is going to be. So we just try to get as close as we can and so as you see we have only always four cases in that range of 850 or 875 and um it has come in more but you know we've moved it up for FY26 to 900,000 um as we see over the last two or three years it has come in over 900,000. So we're comfortable with moving that up. Our um next line is the county aortionment and miscellaneous intermediate. that is the mortgage tax for the county. So you can see last year, remember I discussed that collections were coming in very slow.

033We were receiving payments late in the county, but they made up for that uh at the end of FY25. And so we uh were to the good 114,000 uh for mortgage collections. And so if we turn to the next slide, we'll continue in yellow. Gross production tax. And this is something that we discussed last year. Uh we knew at the end of 24 it was already down 52% as you can see on the chart there. Uh 825 was projected in FY24 and only collected 480. And so we took that into account. And so for FY25 we said okay we're just going to forecast 500,000. Um and lo and behold we didn't even get to that either. [laughter] it was still down 13% at the end of FY25 and so we are going to still hold

034once again one more year at 500,000 and hopefully um that collection will come through um on the money mortgage uh not mortgage motor vehicle collection we see there um up 2% at 29,000 uh we were good right there our state land earnings the same um situation with that that's out of our hands or control, but we did receive 92,000 uh more than forecasted. And then the last two yellow items in this category is our flex benefit allowance. That is the state aid that helps us with our uh district employee insurance. They reimburse us for that. And so that was an increase of 141,000, which is great. As we're um increasing our staff count, we're getting reimbursed for their insurance. And then the big ticket item here as always is the foundation and uh salary incentive.

035And so we estimated 12.8 we received 13.147. So 347,000 more and again um that is based on our growth and that is the number that I just spoke of that will be affected that we will learn of in December but receive the money in January. So we are holding steady at 12.8 eight as our forecast for state aid for this year. So if we turn to our next page which is slide 10 at the very bottom we see that we had actually collected 35,645,000 and that is 1.7 million more than the projected and I just explained all of the exciting dollars that came in that make up that 1.7 with the heavy hitters of Avalor uh collections of 729,000 interest earnings of almost 50,000, reimbursements of almost 200,000. And so when we add all of

036those up, that is the um brunt of what makes up that difference of 1.79 million. And so for FY26, we are projecting our revenue to be 34,822 with expenses of $31,338. And that will leave us a carry forward balance of 3,483,000 which is right in the range around 10% um carry forward. Our next slide is our general fund fix and discretionary cost. And so I'm breaking down what I just um discussed that our budget expenses for the year will be the 31 million um 338,000. And so you can see here on the actual column for 2025 versus what we're projecting for 2026. And so I just want to remind everyone that the big ticket item of expenses for the district is always our salaries and benefits. And so last year you can see there that

037the percentage was 82.23 of our overall expenses and we are projecting 83.76 for the coming year. The other expenses there are kind of uh in line 250,000 for professional and technical services. Utilities right around the same range at 900,000. Um insurance we know u already went up to 810,000 and so that is 2.58% of our expenditures and on down all the way down to 29 um mill199,000 was the actual last year and we are estimating 29,279. So just a little increase there and that increase basically is for our salaries and benefits. And so what is fixed things that we cannot control is this category right here 93% of our budget. But what can we control and that is on the next slide and that is our discretionary funds. And so you can see um comparing

038last year to this year, we do have control over our site costs, our textbooks, our libraries, furniture and supplies, um 608 was the expense for last year. So we're estimating 600,000 there as [clears throat] well for FY26. And then we have our departmental cost [snorts] transportation maintenance. 2.136 million was the expense for uh FY25. We're estimating 1.46 468 for this year coming in. And the reason why is because this category is where our uh ESSER funds and uh other CARES act and other expenditures uh were in this line item. And we know that we're receiving less money for that this year. And so we are budgeting conservatively and so that line item goes down to 4.69% of total expenditures versus 6.69 last year. And so if you're looking at it um all together there's a

039100% um total there for the expenditures. We did spend 31,944,000 in expenses last year and we are budgeting for 31,38 for FY26. Now, we did have a budget forecasted for last year coming into uh FY25 and it was 30,450,000, but as you see, we spent 31,944. And how were we able to do that? So, when we get our midterm adjustment in January, we're able to adjust our budget at that time. Um, if anyone is wondering, so yes, we did spend 1.4 million more in expenses, but we received 1 7 million more in revenue as I did explain. So we're here now on slide 13 general fund expenditure analysis and we uh look at this for seven years and you can see that yes it has um increased by year you know as it should um

040as we are always hiring um new staff and um having additional expenditures. And so what I want to bring to light here, um, at the end of FY25, not only did we receive that, uh, extra funding, we took advantage of that extra funding because we always have a PPM schedule, uh, preventive maintenance, and a wish list. And so if there is one-time money that we can get those items off of our um list that need to be replaced, not necessarily wants, but needs, then we sit and we strategize and we do that. And so we are happy to report because you will see around town that the district does have uh new vehicles. And so we want you to know that we uh were very careful in uh using that money. And so we did

041purchase two new buses. We were able to get some 2011 and 12 uh fleet off of the books with two new buses for this year. We actually um bought an ad truck and uh we uh had some additional expeditions as well. So that is a good thing that we're able to do that. And sometimes um the rotation may be uh roof repairs or HVAC systems, but this year going down the list of things that needed to um have attention taken care of, those were the items for this year. Here we have our general fund um analysis on the carryover. Again, just seven years just like we have for our expenses. And um as I mentioned, we're normally steady all across the board there. Uh we dipped in FY22. I think you guys can remember I

042was um sad when I reported we had a federal claim that not did not get through the door that year of 300 and some thousand. That is the only reason why we dipped in FY22. But other than that, um, we've been consistent across the board at 11 10% and now ending with 12% in FY25 general fund by expenditures. So the money that uh we plan to expend again that 31,338,000 we'd like to show you the functions [clears throat] uh by OKAS coding of how the money is going to be spent and again always the uh line item 1000 for instruction is the highest expenditure for the district at 18.5 and the second category of course is always operations and maintenance of plant at 4.2 2 million and the other categories you can see fall in

043line. They're pretty consistent with what we had for FY25 um as well as we know that our expenditures um are not going up as much per function. Then I'd like to show you a picture of that just in case the numbers don't resonate with you. Here is a pi graph that is outlined in the same um numbers that we just saw on slide 15. Construction is 59% of the expenditures by function and again um you can see 14% is the next line item there for maintenance and there are all of the categories outlined by color. So we uh talked enough about the general fund. So let's talk about the building fund just for a moment. So exciting. [laughter] the audience. >> So, the building fund um as we know is an expense fund for repairs

044throughout the district and um our capital expenditures to include our red bud funds. So, I explained last year what red bud funds are, and these are funds that the state department of education has allocated to districts and charter schools to improve their buildings, repairs, and equipment. And how did Guthrie get so lucky to get on this uh on their on their plan? Um, you're wondering, [clears throat] well, they take all districts and charters who are below the state average in their local property taxes and their county for a meal per student to receive funding out of the res fund. And so, we did qualify for that when they used their equalized formula. And so, last year the building fund we received approximately 706,000 uh revenue for that. And so, we are uh passing the same

045for this year as you saw on the estimate of needs um on page two but funds are derived from proceeds of the five meals actually 5.12 uh building levy along with the prior year carry forward as we saw on the first page of the estimate of needs. So the auditors at this time have estimated that the collections to operate the building fund will be 1.177 million in abalorum collections. Again, that's just 90% of what normally comes through the door, but their actual budget for this year for the building fund is 2.3 million and they actually spent 2,28,000 last year. So um we should be good to go with that without um any concerns. FY2526 carried forward revenue is in the building fund 426,543. This is a decrease in approximately 143,999 from year end 25. And

046why did we go down? because we should always um try to go up. But we were really excited just like with the general fund to have those uh extra funds, one-time funds that we could spend. And the same way um we treated the general fund, we looked at things that uh we needed to support our staff and students and what could we do with those u funds to be most valuable. So, we did have some bus radios installed on our buses. As you all know, we did uh purchased property on Cleveland and Springer and I hope everyone has been to a football game so far this year and has seen our new lighting on the football field. We're so excited about the blue lights and so we've done that and we also did um our

047baseball complex and put a new roof on there and so we have um used the funds wisely in the building fund just as we have in the general fund. Let's look at the building fund carryover analysis. Um, as I was just saying, we only did down this year because we um used the onetime funding, but um been pretty consistent over the years 20 21 22 234 as you can see there. Um, and I'm pretty sure uh we will do our best um to bring that um fund balance carryover back up at the end of the school year 26. And last but not least, child nutrition fund carryover analysis analysis. We look at them for five years. Um we do know that our child nutrition uh program uh is managed by food service management company but

048we are happy to report that we have been solid in FY24 and 25 with our carryover balances as you can see there. And we do operate the child nutrition fund. Last year it took 1.7 million to operate the child nutrition uh fund for the year. And even with that, we were able to still uh secure a uh solid carryover uh for this school year coming in. And so with that, that is the end of my presentation. And I thank everyone for listening and questions. >> Very nice. Thank you. >> Thank you, Dr. Wonderful. Thank you. >> Good job. Thank you. >> Thank you. >> Madam President, I move that we accept the 2025 2026 operating school budget. Second. >> We have a motion to second. Uh, any further discussion? >> Roll call, please. >> Shredder,

049>> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smithley, >> yes. >> 7 Z. >> Agenda item 11E, recommendation, consideration, and action to adopt calendar of regularly scheduled schoolboard meetings for 2026. >> This is on page 140 of your board packet. And uh we didn't have any conflicts this year and we can if if it a conflict arises and we have enough uh notice we can change that or we can always uh do a special if we need to on these. So recommend approval. >> Madame President I move that we adopt the calendar of regularly scheduled [clears throat] school board meetings for 2026. >> Second. >> We have a motion a second. Uh roll call please. >> Schroer. >> Yes. Davis,

050>> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Plag, >> yes. >> Pearson, >> yes. >> Smley, >> yes. >> 790. >> Agenda item 11F, discussion and possible board action to approve the 2025 school election resolution. >> This is an annual item that we bring to you. Uh the seats that are up uh for this year since all of ours are four-year terms uh is seat three which is Miss Pearson and seat four which is Mr. Gerard. >> Madam President, I make a motion to approve the 2025 school election resolution. >> Second. >> We have a motion and a second. Any discussion? Roll call, please. >> Shredder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, [clears throat] >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smmedley,

051>> yes. >> 700 Z. Agenda item 11G, recommendation, consideration, action upon approved list of communication apps. >> Page 143, uh, shows the changes that we're requesting to make. Uh, these two, you'll remember that we took a couple off. uh they were duplicative of other apps that were on there and you could do them in in different things. I can assure you these are not and that's why we want to add add them to this list. Uh there's not anything on there that can do what we're talking about um at the level that these uh these apps and uh that we have contracts with uh can perform. So recommend approval. Madam President, I make a motion that we approve the approved list of communication apps. >> Second. >> We have a motion in a second. Any

052discussion? >> So, what are they? [laughter] >> Aristotle is uh that's the one that teachers can see what's on their on the kids screens that are in their classroom. And then ecadence is I think we talked about in uh it is u it is it's a little bit like Google classroom but it also has a lot more use of AI and is a lot more interactive with the students and u the ecadence was something because of the um because we are a title one district we were able to get for uh very little cost too. >> Thank you. Roll call, please. Schroer, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smidley, >> yes. >> 7 I zero. >> Agenda item

05311H, recommendation, consideration, action upon agreement with Terry Dunbar LLC, special education independent independent contractor for 2025 2026. This is on pages 144 to 147 of your uh board packet. I recommend approval. >> Madame President, I move we approve the agreement with Terry Dunar LLC, Special Education Independent Contractor for 2526. >> Second. >> Have a motion and a second. Any discussion? >> Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. Smmedley. >> Yes. >> Seven I zero nays. >> Agenda item 11 I recommendation consideration and action upon agreement with Brightwell Solar for solar energy management for 2025 2026. Uh I know that uh the folks from Brightwell have uh they've come in and gave us a presentation in

054person for property committee and then also uh via uh u it wasn't Zoom, it was Google Meets on this one, but uh for the other two committees and uh they're here tonight to u see if we have any other questions and uh have some uh discussion as we look forward to uh potentially uh approving this agreement. Good evening, Madam President, superintendent, board members. My name is Corey Bates. Sorry, I'm getting a really bad echo right here. I'm the [clears throat] vice president of design at Brightwell. Um, I'm here to support the the uh the solar project that's being presented. Um, I can walk through the project if anybody would like me to or I can answer specific questions. talk a little more about um our ability to purchase early as opposed to the 20-y year

055life for >> sure. The the term for uh the agreement is set at 20 years and starting at year seven uh the district would have the right to buy out the system. U needs to be held for at least six years so that there aren't any uh callbacks on the tax incentives the solar tax incentives that u the investor is claiming on the project. So starting year seven got have the right to be fought out the system. >> Okay. What's the cost to have uh a determination based upon a fair value? I've read the contract that that's where with the cost on that if we do that >> the cost to determine the value or just >> Yeah. because you can choose, you know, the third party who can help determine that value. >> Yes.

056>> Okay. So, is there substantial cost to doing that or just minimal or >> it's it's minimal? >> Have you had have you had any other districts and that you have been in this situation with that have exercised that right yet? >> Uh not exercised it yet simply because we haven't gotten to that sevenyear mark, but uh Norman North uh was very interested in buyout option and they plan to do so when we get to that point. >> Now tell us their costsaving mechanism since you've been partnered with them. I mean are we following close to some the same guidelines as what you're you're telling us in our contract that we should be able to receive? >> Yes. Yeah. The the agreement with Guthrie would be extremely similar to that. >> Yeah. But okay. So,

057so far with Norman's, the numbers that are coming back, are they pretty much along the plan lines? >> Yes. Yeah. As far as how the system is producing and what they're what they're seeing on their energy bills. Yes. >> We're we're very happy with that project. >> I believe uh the Norman superintendent indicated to me that they are going to go with another phase and add more in their district. U I think they're working on that. >> Yeah, we're currently looking at multiple buildings for them or what that second project would be. >> Yeah, >> Corey, like I talked to you earlier, um for the two schools that we'll be putting on where they're the flat roofs, I totally get that, but I'm having a little bit of trouble with what it's going to look

058in the front of Guthrie High School. Uh we've worked so hard to make that school look good, and those panels just look like they could jump out at me. I do have some other photos I was able to pull up um during the meeting. I'm happy to share those as well. >> Um we found with some schools and and other institutions too that um when we do projects on flat roofs and the panels are hidden, the idea of a solar project is also hidden. And so having some panels that are visible actually creates that narrative of what's going on. it engages students, you know, it it's more visible of of the effort and the and the project that's going on there. So, um we take very uh very detailed care with our installations. We are

059very proud of them. Um and so the aesthetics and how the array looks is very important. Um and so um happy to share other photos and and work through that. at Guthrie High School. We have the porch area. Are they going to be on either side of it? I mean, are on all is basically everything that's facing west they're going to be on. Is that >> Yeah, there there is a large array that that goes uh over the entrance on that west facing roof. And then there are additional arrays on the south facing roofs that would be to the left. If you're looking at the entrance, >> all of them are facing west. We don't have any facing south. there. So, yeah. So, if you're if you're facing the entrance, the west facing, you've got

060an array there. And then there's a portion of the building that >> is south >> comes out. And these roofs are south facing. >> Okay. So, there will be south, too. >> And they're all dark. There's not any white there or >> they are >> they're going to blend into the roof. >> I had one school that came and looked at the project this last week and they they're very impressed. low profile work. And >> yes, the the installation of the panels uh has the top of the panel about 6 in off of the surface of the roof. So, as Matt was saying, the the the arrays are very low profile and they they do blend in well with the roof. >> It looks like there's white stripes along the whole thing. I'm just >>

061Well, I think that's just the the look of the solar panel. >> Yeah, that's the frame. >> Yeah. >> And how visible is that from the from the ground level? >> Uh at the high school it will be >> No, I mean I'm talking about the white the framing of the of the panels. >> Oh. Um I mean you'll see the grid. Um and then but yet the further you go away the more that that um >> is that aluminum framing that can be painted? >> Um technically yes, but we would not advise the painting it. Um simply from a maintenance standpoint as well as um the risk of getting paint on the glass that would impede light from the cells. How how big of a grid area? I mean di, you know, sizewise, do

062you have any projections you can give on the high school? >> Yes. So, I'm I'm going to pass this around as well with a caveat that um this is for space and allocation only. And so, the arrays themselves would be symmetrical and rectangular like first image that went through. >> Um, but that gives you a general idea [clears throat] of location on a high school. >> Would you maybe explain to us what happens with a hail storm or a roof replacement? >> Sure. So, um, with a hail stom, the panels are rated for, uh, 55 miles an hour up to a 90 up to 55 miles an hour at a 90 degree impass. So, they are very resilient to hail. And if you have hail that is damaging solar panels, you have a damaged roof

063as well. And so the any kind of replacement for that uh for the solar system would be part of a roof insurance, a larger insurance plan that includes the roof as well. >> So if the roof needs replaced, the district's not paying for the removal. No. And then you put it back on as well. panels [snorts] are actually do you have a number of how many schools you're partnering with right now? >> Thousands. >> Okay. >> In the state of Oklahoma, >> it's every day. >> Yep. >> Okay. Um our our agreement has been reviewed uh by the >> Center of law >> and there's >> RFR. Yeah. >> Yeah. this agreement that you have um there were a couple of suggestions that Mr. Nelson had from RFR and and they have uh they've included

064those in there too. >> So it has been vetted by our attorneys. >> So having the agreement vetted has um really opened up our relationships with other school districts since they start >> I don't know where you're getting that but >> it's going right back at it. >> Okay. Tell me a little bit about Brightwell. Um, like how long have you guys been in business? What what is your, >> you know, long-term goals for your company? I mean, all these things because we're getting ready to enter into a long-term agreement. So, I want to make sure that you're a stable company that, you know, is going to be there in 20 years when we are still >> working with you. >> So, a little background. Um we started a solar engineering procurement and construction company

065about six years ago called 820 and that's who would be doing the installation of of this project. Uh it is headquartered in Oklahoma City. We do have a second location outside of Louisville. That's where our president is, our CEO and co-founder here in Oklahoma City. The two of them ran a Fortune 500 company prior to uh starting 820 and then uh we started in res. transition to commercial and started looking at nonprofit projects because um you know we are on boards ourselves or have relationships with people that are connected to nonprofits. Um and they we designed dozens of them and we got one installed and it was always financing that was the issue. And so we had a colleague of of ours come up to us and say I've got a lot of tax liability.

066Is there any way that I can u buy a solar system, get the solar tax credits and then give it to my kids school? And we looked into that. Uh we took about 12 to 18 months to fully vet this model. And that ultimately became the basis for the bright model. And so I I tell that story because um it illustrates that we've we've we've done this the bright model really out of a sense of generosity and our tagline is unlocking generosity. Our goal as a company is to put a billion dollars back into the budgets of nonprofit tax exemptions. Um and so we've been up and running for um about 16 months doing projects. Uh we've done dozens of projects, most of them here in Oklahoma because that's where they are. Um and we

067are laying the groundwork to be here for a long time. Uh we continue to grow our our UPC continues to grow. Um and so we are now taking this model to uh as many people as we can talk to because uh we feel great about it and want to share the opportunity um to really have nonprofits and taxity schools have a new path to access solar. I would remind the board uh from one of the things that we talked about in the committee meetings that what this uh the the variables that they have uh placed in front of us for savings over the life of this uh this project is based on a very conservative escalation of inflation with regard to electrical uh service and that is at 3.8% I believe. >> Correct. 3.8%. That's

068the uh 20-year national average. >> Yeah. And we've seen uh a lot higher recently. And then uh you also see um the data farms and things that are uh going in just around us uh in the state and the load for electricity that uh comes with that. In fact, today Google announced a $600,000 gift to Stillwater Public Schools. But here's the caveat of the of of the strings that were attached to that. It is all all of those funds are geared toward reducing their energy costs >> so that they can uh lessen the impact on the grid. [laughter] But but I also would say as I was reading through all of that, I thought it was very interesting that um one of the big focuses they were going to have was an LED retrofit and

069conversion. Well, >> we've already done that. >> We did that. >> We've already done that >> what 10 years ago. So, um, you know, that's the the notion that, uh, you know, that that because we have historic buildings, we're behind is not necessarily true. That's a misnomer. Uh, but I I thought that was very interesting that that was part of the uh the strings that were attached to their $600,000 gift. >> Interesting. Corey, we're going to be asking. So, would you just go over the reason why we're only looking at Guthrie High School, Guthri Upper Elementary, and Codel and not our other schools? >> Uh, I imagine we did look at other schools as well, and these three because of the utility rate, the roof space, the orientation. These three uh bubble to the top

070has the most uh opportunity. Charter Oak was not considered because they have a different electric provider than the other school sites as well too because they have CRC versus U OG& >> which is not >> Yeah, that's but they have their own solar farm. So that's >> interesting. >> And the incentives end this year correctly. >> So they changed. Yeah. So there's there's a time [clears throat] frame that we're working with right now. And so um at after the new year, there are additional requirements that are going to be in place if you want to take advantage of the solar tax credit. It's the fiak requirements, fare end of concerns. And we have not yet received a full definition of what those requirements are. There there are rumors that it can be could be a

071chance for them to uh twist the screws. Um so we are yes so there's a urgency to safe harbor the project before the new year and the way in which we would do that is u with the district signing the energy management service agreement. We would match it with an investor and that investor would make a milestone one payment on the project before the new year and that is sufficient to start the project which satisfies safe harbor rules and would lock the project into the current tax incentive. >> What kind of timeline do you anticipate of starting a project if if we uh if we approve this tonight? Um so if we approved it uh tonight um we would need 30 to 60 days to match an investor. That's what we just said. So but

072obviously before the new year is >> right paramount. >> Uh with that in place uh we would be uh on average 6 to 8 months out u for having the project installed. Um so we would start the engineering process uh followed by permitting inter interconnection application with OG and then once we have those two things in place we can uh start construction. So u the goal would be to get in you know spring as early as early as we can. Um that way you all are you know the summer is where you're going to um get a lot of production from the system. So getting the system installed in the spring would be would be ready. >> As I saying, I guess all the the installation I think obviously is going to be going on

073when we've got kids in the building and traffic and all of that. So >> So we have uh so if we save harbor the project before the end of the year, we have until 2029 to to do the installation. Not to say anything, [laughter] but I bring that up to say we're flexible too with you all as far as operations, logistics, uh, you know, we we we want to make it as easy and as simple for you all. So, if there are specific school breaks or if there's, you know, or or if we hit like right at the beginning of summer break, like we can work with you all, especially because it's three different projects. So there'll be a lot of um sequencing and coordination. Um but we can work with you all on what

074how to best manage the installation while you've got uh kids in place. >> Yeah. >> Any further questions? Okay. Do we have a motion? Madame President, I make a motion to approve the agreement with Brightwell Solar for solar energy management for 2025 to 2026. >> Second. >> We have a motion and a second. Uh, any further discussion? Roll call, please. >> Shredder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Plag, >> yes. >> Pearson, >> yes. Yes. Smmedley. >> Yes. >> Seven eyes and zero nays. >> Thank you very much. >> Thank you. Thanks. >> Agenda item number 12. Proposed executive session for the purpose of discussing employment of personnel FML FMLA requests. All is set out on the personnel reports. Discussion of extra duty assignments for 2025

0752026. Discussing negotiations concerning employees and representatives employee groups. Discussing the employment of Dr. Michael Simpson, superintendent of schools, an individual salaried employee disclosure of which information would violate the confidentiality requirements of state and/or federal law all pursuant to 25 Oklahoma statute section 307B12 [clears throat] and 7. Have a motion. >> So move second. >> Second. >> Roll call, please. Sher, >> yes. >> Davis, >> yes. >> Gerard, >> yes. Husky, >> yes. >> Slag, >> yes. >> Pearson, >> yes. >> Smmedley, >> yes. >> Seven, I zero nays. >> Okay. Agenda item 12B. This will acknowledge the board's return to open session. Um, only items in agenda item number 12 were discussed in executive session and no [clears throat] votes were taken. This shall constitute the executive session minutes. Um, agenda item 13, vote as

076action is set out on the personnel reports. >> Madam President, I make a motion we approve the personnel reports. >> Second. >> We have a motion and a second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Fly, >> yes. >> Pearson, >> yes. >> Smmedley, >> yes. >> Seven eyes, zero, nays. >> Agenda item 14, action upon recommendation of extra duty assignment is listed for 2025 2026. Madam President, I move that we approve the extra duty assignments as listed for 2026. >> Second. >> We have a motion, a second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smmedley, >> yes. >> 790 N.

077Agenda item 15, recommendation, consideration, and action upon approval for John Harris to be classified as an adjunct teacher for science at Guthri Upper Elementary. >> Madame President, I move that we approve John Harris to be classified as adjunct teacher for science at Guthri Upper Elementary School. >> Second. >> We have a motion, a second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. Smidley. >> Yes. >> 790 N. >> Agenda item 16, recommendation, consideration, and action upon approval for Kyle KS to be classified as an ad adjunct teacher for social studies at Guthrie Upper Elementary School for 2025 2026. >> Madame President, I make a motion to approve Kyle KS to be classified as an adjunct teacher

078for social studies at Guthrie Upper Elementary School for 2025 2026. >> Second. We have a motion and a second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Pusky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smidley, >> yes. >> 7 I zero. >> Agenda item 17, recommendation, consideration, and action upon approval for Bryce Vbble to be classified as an adjunct teacher for science at Guthrielber Elementary School for 2025 2026. Madame President, make a motion approve for approval for Bryce Varbble to be classified as adjunct teacher for science of Guthrie Upper Elementary School for 2025 2026. >> Second. >> We have a motion a second. Roll call, please. >> Shredder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >>

079Flag, >> yes. >> Pearson, >> yes. >> Smidley, >> yes. >> 7 I zero nays. Agenda my Agenda item 18 recommendation consideration action upon approval for Jeremy Davenport to be classified as an adjunct teacher for both physical education and computer applications at Guthrie High School for 2025 2026. >> Madam President, I move that we approve Jeremy Davenport to be classified as adjun teacher for both physical education and computer applications at Guthri High School for 2025 2026. >> Second. >> We have a motion to second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Pusky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smmedley, >> yes. >> 790. Nays. >> Agenda item 19, recommendation, consideration, and action upon approval for Alex Fields [clears throat] to be

080classified as an adjunct teacher for physical education at Guthrie Junior High for 2025 2026. Madam President, I move that we approve Alex Field to be classified as an adjunct teacher for physical education at Guthri Junior High for 2526. >> Second. >> We have a motion a second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smmedley, >> yes. >> 790 ns. Agenda item number 20, recommendation, consideration, and action upon approval for Parish Pierce to be classified as an adjunct teacher for English at Guthrie High School for 2025 2026. >> Madam President, I make a motion to approve Parish Pierce to be classified as adjunct teacher for English at Guthrie High School for 2025 2026. >> Second.

081>> We have a motion and a second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. Flag, >> yes. >> Pearson, >> yes. >> Smidley, >> yes. >> 790. Nace. >> Agenda item 21, recommendation, consideration, and action upon approval of a stipen for district psychologist, psychometrist, and speech pathologists. >> Madame President, I move that we approve a stipen for district psychologist, psychometrist, and speech pathologist. >> Second. >> We have a motion, a second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, [clears throat] >> yes. >> Husky, >> yes. Flag. >> Yes. >> She >> Yes. >> Smidley. >> Yes. >> 790 Z Naz. >> Agenda item 22. Recommendation consideration and action to approve contract to employee Dr. Michael Simpson as

082superintendent of schools for the 2025 2026 2026 2027 and 2027 2028 fiscal years. >> Madam, >> go ahead. Madam President, I make a motion to approve the contract to employ Dr. Michael Simpson as superintendent of schools for the 2025, 2022, 2026, 2027, and 2027, 2028 fiscal years. >> Second. We have a motion to second. Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. >> Gerard, >> yes. >> Husky, >> yes. >> Flag, >> yes. >> Pearson, >> yes. >> Smley, >> yes. >> Seven, I zero naz. Agenda item 23, recommendation, consideration, action to accept any resignations offered since the posting of the agenda. >> We have none. >> Agenda item 24, discussion and possible action on new business not known about or could not have been reasonably foreseen at the time of the

083agenda posting. >> We have none. >> Agenda item 25, adjourn. >> So moved. >> Second. >> Roll call, please. >> Schroeder, >> yes. >> Davis, >> yes. Yes. >> Husky. >> Yes. >> Flag. >> Yes. >> Pearson. >> Yes. >> Smmedley. >> Yes. >> 790. Naz. >> Thank you all.