001[Music] good evening we will call to order the Guth republ Schools Board of Education regular monthly meeting for Monday May 13 2024 can we get a roll call please smidley here Gerard here husky here flag here Pearson here Davis here Schroeder here Mr President we have Forum item number four Pledge of Allegiance I pled aliance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with libery and justice for all we will now pause for a moment of silence thank you item number six presentation of employees and student of the month Mr Hancock members board Dr sson um Welcome to our last month Bo students and employees of month this school year I'm glad to say Nicole Nash a student at Cal elementary
002was uh nominated by Miss Medlock for uh many wonderful things were said about her uh she received a $50 gift card from Foundation insurance it was good to see um her smil and whenever we were there next if you remember last month we had a certified teacher who was not able to uh be in the picture so I pulled her to thisth April our certified employee was Miss Caroline Roberts she was nominated by Miss Angela Bandy and they were both out of guest uh this year or this month for our support employee Miss P Smith she was nominated by Jamie Cook and Eve Fogle out of Charter Oak it was a great time whenever we got to present this award to her and then last for our certified employee was Miss sh she was nominated
003by car Jared Miss cochr at the junior high and she accepted this award all of them received the and $25 card from thank you than item number seven a uh comments to the board by citizens registered to speak Mr President we have one uh citizen registered to speak Les cop and his uh topic to address the board is Internet safety of students Mr cop if you'll come up there closer to the microphone thank you all right ladies and gentlemen of the Guthrie Public School school board please allow me to introduce myself my name is Les cop a father of a fourth and sixth grade students at Guthrie Public Schools both of my children are IEP students who require extra help from their schools to succeed AC academically for the past six years I have been
004an educational advocate for children who depend on their schools to give them the extra help that they need to succeed and that is guaranteed to both by the state and federal laws my past six years has been an Awakening for me not only as a taxpayer in Oklahoma but as a parent of a special needs child I am saddened to inform you as the board that uh got through Public Schools leadership has been asleep by behind the wheel of ensuring that our children remain safe at school from the cyber world it was recently brought to my attention that students have had the ability to view pornography at school on the district's own electronic devices now the question I have for district leadership is how long has it been asleep behind the wheel if students are
005able to view pornography what else are they able to do can students get onto social media on District own devices can students get into chat chat rooms while on District owned devices I don't have to remind each of you of the dangers that are present on the internet Predators count on parents to let their guards down at home while also counting on school leadership to let their guard down I can say that at my home we have our Wi-Fi password protected and have parental control software installed and never allow our children to get on their electronic devices unsupervised so I can guarantee my children's safety from the cyber world while they're at home but recently I cannot say the same um while they're at school I am angered that school leadership has failed to ensure
006my child's safety and demand that each of you hold each other accountable I'm sure that the local news media would love to hear about your leadership's failure to ensure that your students are safe while using District owned electronic devices and are not able to view harmful content I know that Mr Walters and his staff at the Oklahoma Department of Education will be wanting answers on why the district isn't ensuring daily that its students are safe using the internet while on District own electronic devices if you District leaderships won't hold yourself accountable I know that Mr Walters and his staff will hold each of you accountable I will not stand aside and continue to allow leadership to brush things under the rug I have sat in our state legislator's living rooms hearing from parents whose children
007attended shy public schools and have been abused by District personnel and every complaint that was brushed under the rug I have worked with our state legislators with passing education legislation with Senate Bill 783 allowing open transfers House Bill 1775 that prohibits Educators from teaching critical race Theory and working on getting Senate Bill 1768 pass which will limit the number of virtual days a school can have I have sat down with Mr Walters personally and express my concerns and hope that you as board members will do and hold yourselves accountable and figure out why the district has failed thank you thank you for your concerns Mr do we have any comments to the board by board members agenda item eight superintendent report thank you Mr President uh we have a lot of things going on this
008week as we all know uh but I did want to highlight some things one of the things that uh happened today we had our support staff appreciation day where uh District leadership went out throughout the district and uh we express our appreciation for our support staff members and all of the work that they do and uh we started that about uh gosh probably eight nine years ago and it is truly a uh a great experience to go out and uh and celebrate with them all of the things that they do because they are the back bone of this District that make uh so many things happen uh whether it be getting the kids to school making sure the buildings they are in are clean and safe uh and and uh getting the kids uh something
009to eat and all of the things that that we take for granted and we always want to make sure and take at least one day and let them know that we don't take them for granted so that was a fun part of today uh I want to run down some important dates uh tomorrow night is the senior academic Awards night and high school gym uh beginning at 6:30 and then uh the Balor Service uh is the is Wednesday night at 7:00 p.m. at First Christian Church and as you know uh High School graduation uh will be at the stadium this year on Friday night weather permitting knock on wood at 7:30 p.m. and we will open the gates at 6:00 p.m. and then of course the last day of school is May 24th uh just
010a couple of things uh announcements uh for the uh one thing for uh the summer months um the 4- day 10hour work weeks for administrative staff will begin on June 3D and uh then kind of an update on the the legislature appears uh once again at this time it seems like and I look at my notes from May of each year and it seems like we're always about the same spot here uh with the a budget deal they're kind of locked uh locked up and we hope that they get uh uh a solution because they're going to have to do it pretty soon if they're going to get it passed without a special session um I've been as you know as you guys know I'm always in close contact with our legislators about the the
011needs of our district in fact I at about 10 after 6 tonight I had a took a call from from our state senator to discuss some issues and some questions he had so appreciate all of the work that they're doing and I I do uh do know that they are listening to us uh they all are listening to a lot of other people as well because that's what they are tasked with doing so some of the things this spring uh with our athletic accomplishments I always try to run down those as we have just completed the series of state championships and playoffs uh the boys and girls golf teams both qualified for the state tournament uh the girls track team uh finished 11th and Lillian rean placed fifth in the high jump Alyssa vaugh placed
012uh third in the pulv Vault Taylor Schroeder uh you might recognize that name a little bit she played six in 3200 and uh the 3200 meter relay team play sixth as a team overall uh girls tennis number two doubles team finished sixth number one doubles team finished third at State Boyce tennis was the regional Champion for the first time in school history and the number one doubles finished third at State and number two doubles finished sixth um you know our not just Athletics you know the other night we uh and I know some of you joined me we celebrated uh a stellar year with our with our a education program um of my 12 years here I think uh I think it's safe to say that this is possibly across the board the most successful
013that I've seen and I think it's uh a testament to the hard work of our students their parents and our staff and I truly appreciate all of the work that goes into all of the success that we've had we don't take it for granted and I know this community is incredibly supportive of our kids so that's my report Mr President thank you Dr Simpson item number nine codal Elementary construction update got Lane here to to bring us up to date on codal thank you guys for having me again um in April we made a lot of progress it's kind of hard to remember because we're in the middle of may now now so trying to think about what we did in April but um we finished all the foundations all the structural footings for the
014building and we did the pre-cast gymnasium which went really well uh didn't have any issues there so that itself is a standalone structure and it's it's complete structurally so if it you know it won't knock over and wind or a tornado now it's it's all put together Dr Simpson was worried about it for a while but no it's uh it's good that was a huge mil Stone Forest that allows us to uh you know start working inside the gym and and move around the rest of the building Let's see we began work on underground electrical and plumbing installations uh for the bathrooms and just for the electrical power lines um you can kind of see in these pictures some of the underground plumbing and uh the steel for the gym and then uh this past
015week we poured a slab for all the classroom wings so that was actually in May but that was another huge milestone for us and we plan on having all the slabs done by the end of May which will allow us to move into doing steel and you'll actually see a structure of the building probably around the middle of June be pretty well complete so that'll be uh that'll be exciting thank you guys how are we doing on our on our timeline I mean I not to put you on the spot but I know you you we've talked about this in construction meetings um cuz we had wet weather but I think you know I I still see a lot of activity out there even though we've got weather yeah I mean we're on schedule we
016haven't had any significant schedule delays a lot of the weather delays is pretty temporary it's dried up pretty quick so may have had a slow day here and there but we can we've caught up with it pretty quick and a lot of our subs work the weekends too so that that helps but overall schedule we're we're on schedule um we plan on being done with the building uh by uh spring break of next year so that's not uh changing so far I noticed I noticed people they working this last Saturday um the U the 2 A.M the concrete uh talk you want to talk about that to yeah so when we have large slab hores it takes a long time for all of that to finish all that concrete properly and to let it cure
017and um so we typically do it at like 2 in the morning and so we uh I think it was 22,000 square feet of concrete slab that we poured and they started at 2: a.m. and I think they were done pouring concrete around 6:30 and they spent the they worked all day the rest of the day finishing it and doing all the stuff they need to do but it went off without a hitch that was a good we didn't have any problems a lot of times that'll happen and I'll show up at like 600 or 6:30 and the slab pour didn't happen because something bad happened at 2 in the morning so it went great I'll confess I the the picture that was posted on Facebook from about 3:15 I I got up in the
018middle of the night and logged into a camera to get it any other questions for Lane thank you thanks Lane thanks for being here item number 10 consent agenda Mr President I Mo that we excuse me approve the consent agenda second got a motion and a second be any discussion please call the rooll smidley yes Gerard yes kusky yes Flags yes Pearson yes Davis yes schroer yes 7 i z NES item number 11 pres presentation by synergistic LLC report Ronnie you going to introduce your guest too H members of the board my name is Ron Phillips I am the energy specialist here for the district and here with from synergistic is Wayne and Carrie and they're going to present to you our our last year sings going on just getting C good evening Dr sson
019and Mr President members of the board um I'm Carrie deos with synergistic and Wayne cauldron is with me and um we just want to say while he's setting up thank you so much for the partnership we really appreciate um being partners with GTH public schools and we're excited tonight to be here at the board meeting so I think Wayne's going to give a quick update and then we are going to do some energy star recognition as she said I'm Wayne coldron I'm a synergistic um thanks for having us tonight uh president schroer Mr Simpson and all the board members so we partnered with uh Guthrie public schools for energy conservation program back in October 21 is going to be an update through data through January of this year so as we received the utility bills
020we put them in a program software analyze the Bills take a look at that look at anomalies look at savings or lack thereof um and we're typically two to three months behind on those utility bills so let's see clicker there we go uh total program savings to date is 337,000 $171 um it measures the of energy program utility consumption uh with other variables weather unit cost Etc factor in 177% shooting for 20 shooting for 20% um there has been a cost per unit impact uh your electricity rates are up from the base year uh base year being the year prior to the beginning of our I'm sorry yeah prior to the beginning of our contract um electricity rates are up 44% a lot of that has to do with the uh snowm and there was
021a polar vortex back in 2021 there's a lot of providers trying to make up some ground there natural gas is up 83% and water is almost flat at about 14% but had you continued so I mentioned the 337,000 in savings but had you continued to use energy the way you did in the base year prior to the change with the energy program the rates themselves would cost an additional $250,000 roughly um here's an energy usage Trend the base year is that red line and so we're always shooting to uh to be below that I know the first question would be what happened right there January and the light green that was January this year when it was I know you guys had some negative uh temperatures and and uh Cody doing the right thing to
022protect the buildings from a bunch of water leaks and stuff like that uh but we want to make sure that we're maintaining usage below that line and uh and then when we have to protect the buildings we do that uh usage reduction by commodity so electricity this is again right off of your utility bills so we take the usage put in the software and then it analyzes it down 16% on electricity down 19% uh with natural gas and down 7% with water we're very excited about that water is a tough one to go after um we're after the electricity in natural gas and try to make sure your water consumption doesn't creep up um energy use intensity what that is you have electricity is one unit of measure natural gas is a separate unit of
023measure so we take those two units of measure blend it together you get a k kbtu number and divide that by square footage and so this is a industry ter industry term eui so in the base year your eui was 59 and that's been reduced by 18% down to a 48.6 and um that's that's great that's fantastic there's still more opportunity out there work close with uh Cody your energy specialist where' you go Ronnie uh to try to to try to go after that work with the building level folks work with the maintenance teams Etc any questions I'm kind of rolling through this any questions anybody what's the Target on that on that 48.6 what would be our Target I'd like every building to be under 40 I'm sorry I'd like every building to be
024under 40 yeah get the whole District under 40 be a great Target I'd love to see 35 I just don't know that that would happen in your region yeah 40 is a great goal SL uh the environmental impact uh based off not using uh the energy uh would be equivalent to uh 135 million smartphones charged uh 34,000 tree seedlings grown for 10 years or uh 2,59 metric tons of Co and to put that in perspective a metric ton of CO2 would be take a twostory building by a twostory building squared that's one metric ton of CO2 so uh happy about that impact of 2,000 metric tons of CO2 have not been emitted okay I'm going to hand this part off to Carrie so energy star is a program that's run by the EPA and the
025US Department of energy and it promotes Superior Energy Efficiency and so what synergistic does is just help with all of the application and the the engineers that come in and do all the measuring and signing off on it and apply for it to the EPA and so for um on average a building that is energy STAR certified is using about 35% less energy um it's causing about 35% fewer greenhouse gas emissions and it's less expensive to operate and so um to earn energy star certification a building has to be verified to be performing in the top 25% Nationwide when it comes to Energy Efficiency and meet very strict ventilation guidelines and then last is the energy star is the only Energy Efficiency certification in the US that's really based on actual verified energy performance and
026so because of all the dedicated work and the partnership here and want to thank Cody and Ronnie and Facilities team and all the teachers and staff um Guthrie public schools has four schools that are being recognized for energy star certification so we really want to say thank you for the district's um dedication to sustainability and so want to recognize those schools and then I think we'll call up the schools to get the plaques so uh Central Elementary School cural elementary school Fogerty Elementary School and Guthrie high school so again congratulations [Applause] take a picture keep going keep going keep going put congratulations thank you very much any questions on any of this so we've reduced our energy consumption so how do we keep going to that next steps we've seen progress but yeah so with
027what I can tell you is with my experience and with that eui of 48 there's still an opportunity to continue to reduce that and um over uh winter break and spring break I spent some time in the buildings with Ronnie auditing seeing some of those opportunities we talked about it um working with vendors for you know control vendors then in-house uh maintenance teams uh to make sure that the equipment is all efficient and operating properly number one we bring tech leads in we bribe Engineers as well well but then working with the site staff as well that everybody everybody can do their part you know um you you can you can do your part right everybody can do their part and so as we continue over the years we it's always a fiveyear contract that
028we do because we know the first couple of years it's a big push to get there but as we keep getting more people on board behaviorally start to see that continue go down yeah and I just want to say all that our last two shutdowns winter break and spring break we got shut down started what you guys are doing than you guys for help and summer will be an optimal time it being such a longer period of time to do some reset backs and and find savings so thank you I was going to mention that I I really do appreciate Ronnie and the work that he's doing with our staff I think that that uh and Cody is is those two guys are working very hard with our St STA and our principles are um
029they bought in as well um to see the performance at codal knowing how porous that building truly is right now um is kind of amazing but uh but with the opportunity that we have with a couple of those buildings that didn't make that list too to to really look at their systems and that's something that that we talk about the property committee is uh some of those couple of those buildings that did not make the list that possibly we could um really start looking at some of those things um and and try to try to get them where they are where they're on that list as well so thank you guys we do we do annually so we will have a a chance next year to add more to the list six s thank Fork
030you so much okay now to the business agenda item 12a receive bids for the purchase of 3 million General obligation building bond series 2024a of the district and vote to award said bonds to the lowest bidder complying with the notice of sale and instructions to biders we have Jerica Dawson here from Municipal Finance to uh walk us through this you have at your uh at your seat leave vids from today yes so we um had a successful bid today the low bidder was B financial securities with a true interest cost cost of 3.53 6569 and so the question I always ask myself is how's that compared to what we planned and how does that compar to the last Bond sale just as reference points so the rate we used for planning this Bond sale was
0313569 so it was very close to the planning rate um which means that in terms of marching toward the M Levy impact that we were expecting those sorts of things were on target now we have other factors still coming up like the net asss valuation and um collections for your adorm but in terms of this one variable we on target for what we were expecting the other um factor I brought up was what was the last 2022 B Bond sale and that's a good comp because it was a 10year bond as well and this one is a 10year bond and the rate on that one was 3.66 n% so this is just a little bit under that um I was telling Dr Simpson for the meeting rates this last month or so have gone up
032a little bit um so I was pleased to see that it came in still where we were planning so I think the two bids we got you'll see they're very close together which is always a good sign you see a good competitive bid when when they're kind of Clos together like that um but I would be happy to entertain any questions about uh the bids jerck is it typical in these bidding U scenarios that I we've only got I me is that is that normal or um it's a little lower than what we sometimes see I I went to look because there's a special form we use if there's three bids or more and there's a form we use if there's three less than three bids and the last time we had less than three
033bids was 2020 so it's not incredibly unusual I had another District earlier that sold two different bonds at the same time one of the bonds they sold was under three bids and the other one was over and so um I'm not sure what always plays into the factor of the the number of bids we have it's a little lower but it's um not a huge concern um I don't think it reflects anything about uh the district's in a great position in terms of their continuing A+ credit rating they've gotten their audits in on time those are the sorts of things we get concerned about with biders not bidding is if you don't get your audit in on time and some other factors that's not at play here at all for the district the district's in
034a great position I think I don't know if it's a busy Market day or you know it's a slightly smaller size Bond um but sometimes you get more and sometimes you get less but luckily I think it's still like I said on target with the rate we were expecting so I'm not concerned about it being a lower number of betters any other questions that's on this action it yes to the lowest bit because this is one vote to award said to the low Mr President I make a motion that we approve the purchase of $3 million General obligation building bond series 2024a of the district and vote to award said bonds to the lowest bitter um B financial securities um complying with the notice of sale and instructions to bitter second got a motion and
035second any discussion roll call please Smedley yes Gerard yes husky yes flag yes Pearson yes Davis yes schroer yes 79 item 12b considering vote on a resolution providing for the insurance of General obligation Bonds in the sum of 3 million by Independent School District number one Lan County Oklahoma authorized at an election called for such purpose prescribing forms of bonds designating bonds as general obligation building bonds series 2024a providing for the registration thereof approving the form of a continuing disclosure C certificate providing for the levy of an annual tax for the payment of principle of and the interest on the same and fixing other details of the issue so this is just allowing for the all the documentation associated with the bond the low bid you just approved to be signed and issued for the
0362024 a bonds Mr President I make a motion that we approve the resolution providing for the issuance of General obligation Bonds in the sum of $3 million by Independent School District number one Logan County Oklahoma authorized at an election called and held for such purpose prescribing form of bonds designating bonds as General Obligations building bond series 2024a providing for the registration thereof approving the form of a continuing disclosure certificate providing for the levy of an annual tax for the tax for the payment of principal of and interest on the same and fixing other details of the issue we have a motion and second any discussion roll call smle yes Gerard yes husky yes flag yes Pearson yes Davis yes yes sh yes I item 12 C consider take action on a resolution authorizing the calling
037and holding of a special election on August 27th 2024 for the purpose of submitting to the registered qualified electors of the Guth School District the question of the issuance of General obligation bonds to be issued in series in the sum of $45 million to provide funds for the purpose of acquiring or approving School sites constructing repairing remodeling or equipment buildings or requiring School Furniture fixtures or equipment as authorized by section 26 article 10 of the Oklahoma Constitution which includes what is not limited to constructing equipping and Furnishing a new elementary school and leving and collecting an annual tax in such district for the payment of the interest and principle of said mons this is uh presented to you on pages 83 through 89 this is uh Jerick and I worked through this we had our
038special board meeting uh We've stayed with the essentially the same format that we have used in the past on uh identifying at much higher levels 100% of U of what where this would be allocated uh that is a much higher bar than what uh many districts use and we have uh adopted that philosophy because uh we we know that the trust of our community is at the foremost on us passing Bond issues um and then what you what you see is essentially the uh the work of that special board meeting that we had put into a resolution to produce a ballot ballot langage jerich can certainly answer any questions you might have Jer for clarification purposes this $45 million bond issue it should take us based upon the projections to the 20 M for a
039district correct correct okay any other questions Mr President I move that we approve a resolution authorizing the calling and holding of a special election on August the 27th of 2024 for the purchase of submitting to the registered qualified electors of the GTH School District the question of the issuance of General obligation bonds to be issued in series in the sum of $45 million to provide funds for the purpose of acquiring improving School sites constructing repairing remodeling or equipping buildings acquiring School Furniture fixtures and other equipment as authorized in section 26 article 10 of the Oklahoma Constitution which includes what is not limited to constructing equipping and Furnishing a new Elementary School living and collecting an annual tax in such district for the payment of interest at Crystal set B second we have a motion second
040any discussion Roy smidley yes Gerard yes husky yes flag yes Pearson yes Davis yes yes9 item 12d recommendation consideration and action to approve teachers AIDS and administrators as listed for 2024 K through6 remedial summer school page 90 contains the uh the individuals that we want to employ uh at our summer school and we always bring this to the board this month uh for your approval Mr President I make a motion that we approve the teachers the AIDS and the administrator as listed for 2024 K through six remedial summmer school second have a motion and a second any discussion roll call please Smedley yes Gerard yes husky yes flag yes Pearson yes Davis yes Shredder yes 790 n item 12 e recommendation consideration and action upon renewal with national purchasing Cooperative interlocal participation agreement with by
041board National purchasing cooperative for 2024 2025 this a renewal of a of a membership that we have with a purchasing cooperative and provides us uh uh good uh pricing on many things that we utilize with regard to furniture and also uh I think we've actually purchased uh some of our scoreboards off of there as well so recommend approval Mr President I Mo we approve the renewal of the national purchasing Cooperative in her local participation agreement with by board National purchasing cooperative for 2024 25 second got a motion and a second any discussion smidley yes Gerard yes husky yes flag yes Pearson yes Davis yes schroer yes s eyes zero item 12 of recommendation consideration action upon contract with sedexo Inc for 20124 2025 for Child Nutrition services this uh this is an annual item that
042we bring to you and if you'll remember uh we go through an RFP every five years and I believe we're in year two three three okay uh lost a year in it uh with sedexo we bring this to you to ratify on an annual basis recommend approval Mr President I make a motion that we approve the contract with sod Sodexo Inc for 2024 2025 for Child Nutrition Services second motion and a second any discussion call go ahead how do the uh fixed price compared this year to previous years is that yes is a increase from last year C any other questions roll call please smle yes Gerard yes husy yes flag yes Pearson yes Davis yes schroer yes 7 n item 12g recommendation consideration and action upon amendment to renew agreement with clear clear water
043Enterprises for the purchase of third party Natural Gas for 2024 2025 we've had our contract with clear water for I sh I think it believe it predates me with um third party vendor for natural gas on the facilities that have the capacity to qualify we have a couple of buildings that do not have uh do not utilize a capacity to qualify but we uh the ones that are eligible we uh we buy our gas through clear water for them recommend approval at a reduced rate on Mr President I make a motion to uh renew the agreement with clear water Enterprises for the purchase of third party natural gas for 2024 and second we have a motion and a second any discussion roll call smidley yes Gerard yes husky yes flag yes Pearson yes Davis yes
044schroer yes 790 n item 12h recommendation consideration and action upon agreement with alcohol and drug testing ink for student drug testing services for 2024 2025 page 104 through 105 uh this will be a new vendor for us uh this coming year uh Mr Hancock when he put out the RFP uh found uh comparable um services for uh less expense and uh still provide the same services and so we're going to uh go with us new vendor for the next school year recommend approval Mr President I move that we approve the agreement with alcohol and drug testing ink for student drug testing services for 2024 second we have a motion and a second any discussion roll call smidley yes Gerard yes husky yes flag yes Pearson yes Davis yes schroer yes 7 I Z Item 12
045I recommendation consideration and action upon agreement with Jessica WD certified occupational therapist to provide occupational therapy during the 2024 2025 school year this is a Angie is this is this a renewal from last year that's what I was thinking replace St 20 hours week and she is an assistant she just doesn't there Mr President I move that we approved the agreement with Jessica W for certified applicational therapist to provide occupational therapy during the 202 2425 school year second we have a motion in a second any discussion roll call smidley yes Gerard yes husky yes flag yes Pearson yes Davis yes schroer yes 7 i z n uh item 12j recommendation consideration action upon approval of agreement with Tiffany kites to provide speech therapy services for the 2024 2025 School yeares 113 through 115 is the
046agreement Miss kites for speech therapy recommend approval Mr President I make a motion that we approve the agreement with Tiffany kites to provide speech therapy services for 2024 2025 second we have a motion and a second any discussion roll call Smedley yes Gerard yes husy yes flag yes Pearson yes Davis yes schroer yes 7 I Z Item 12K recommendation consideration and action upon a renewal agreement with Miss Teresa y to provide Physical Therapy Services for 2024 2025 we contracted with Miss Ying for last number of years for physical therapy services and uh want to uh renew that agreement Pages 116 through 118 recommend approval Mr President I make a motion to renew the agreement with Miss Teresa Hing to provide Physical Therapy Services for 2024 and 2025 second we have a motion and a second
047any discussion roll call Smedley yes Gerard yes husky yes plag yes Pearson yes Davis yes Shredder yes 7 i z nce g item 12 L recommendation consideration and action upon contractual agreement with Beth mcleen For Occupational Therapy Services for extended school year June and July 2024 and 2024 2025 school year remember uh on P I'm sorry Pages 119 and 120 is the is the contract with M mlan you remember that we by law are required to provide um some of these Services throughout the summer months with some of our students depending on their uh disabilities and M mlan has done that as well as what uh what we will be utilizing for services for during the next school year recommend approval Mr President I make a motion that we approve the contractual agreement with Beth
048Mclean For Occupational Therapy Services for extended school year June and July 2024 and 2024 2025 school year second a motion in a second any discussion roll call smidley yes Gerard yes husky yes flag yes Pearson yes Davis yes schroer yes 790 n agenda item 12 M recommendation consideration and action upon agreement between Guth public schools and Oklahoma Department of Human Services to provide School based specialist for 2024 2025 Pages 121 through 145 have this agreement uh you'll remember that we started uh this program with erer funds and one of the U things as this program evolved um it has been a 50% match with our uh uh with DHS for the salaries of these three uh individuals in these positions DHS uh I'm I'm not sure what their motivation is don't really uh care as
049long as it helps us but they have uh they have sweetened the pot with this and they are going to contribute 80% of the salaries for these U staff members and we will contribute 20% Which uh originally this was a difficult decision because we know the value and I can I I'm I'm looking at the principles as they're nodding and and they're they're you know they know the value of of what these positions have meant to our students in our school sites uh I know the value that they possess but I also know that this was one of the things that we were really struggling with that we were possibly going to have to give up in the course of uh the loss of eser funds with the adjustment in the in the ratio of
050DHS uh payment versus the school district we believe that we can make this a budgeted item for next year uh we also have an application in under consideration that we will know later on uh in the month hopefully in the month of May with the um something that uh that Chris put us on to early on uh that could potentially pay for our 20% and uh and we are uh obviously going to take advantage of that if we get that Grant but we were at a point with the folks that we have right now uh that we needed to let them know if we were going to to do this or not and we needed to commit and so that's when uh I met with Michelle Dr Chapel and I and uh we we worked
051out where we can uh we feel like we can fund this in general fund if we have to for a year uh there's no we with the staff we've made no qualms that there's nothing guaranteed past this coming year but we feel comfortable that we can do this for a year and uh then we want to to uh we W I would ask the board to approve this agreement and quite frankly if the if the ratio of funding from DHS in the district had not changed we probably would be talking about possibly keeping one at the most so that's really where we are right now but we're going to be able with this agreement and this approval we can keep all three Mr President I move we approve the agreement between the gri public schools
052and the okoma Department of Human Services to provide School based specialist for the 2024 25 year second we have a motion and second any discussion roll call Smedley yes Gerard yes husky yes flag yes Pearson yes Davis yes Scher yes 7 i0 item 12 n recommendation consideration action to accept each bid as listed for lawn services for guer public schools for 2025 page 146 has the bid tabulation sheet for our lawn care uh would recommend uh since we the only bid we received was Hudson Lawn Care would recommend that we approve them um as uh as our as the person to provide those Services through the school year let's hope John never yeah Mr President I moveed that we accept the each bid as listed for loan services for Guth public schools for 2024 2025
053second we have a motion and a second any discussion what's yeah um I mean what's what's the issue with not getting bids what's the question what's what's the issue with not getting more bids than just everybody that we've talked to wants to get the whole bid they don't want to come up here for two or three schools it's not worth their BL most of them come from the city the people that we have talked to in CL to us one more than what they probably get get here when they put a the bid in we tried them locally U and they've been out we live under B by other people like Hudson so Hudson gives us a good price for what we're getting the other guys just want and normally they already have their their
054Summers full but the ones who want want to come up here I know two or three we talk to if we get we want get the whole thing not just one or two schools and you know a little history on this that even predates Cody's presence in the district we broke it up uh at the request of the board at the time to see if uh we could get more competition that way uh it doesn't necessarily have to be done that way if the if the board would like to see it done differently in the future uh This was um but breaking it up by sight was a request from the board to receive bids uh prior to uh prior to this we were uh getting quotes and it was not a sealed bid process
055and so um but you know it would if uh if you'd like to see it done differently for the following year we can certainly do that but that's how we got Where We Are so other than what you just explained is there really any advantage to doing it by sight not the way it's going now all putting it all all in one bid for all the sides and see what we come up with next year want to do that well why wouldn't we consider both like if if like right now I mean if someone is lower B as for the all the sides versus just doing it individually why would we consider a larger bid for all the sides if it was lower we certainly could uh this was what we're doing right now was
056a direction from and uh and and we uh we were following the direction before gave us and we followed that but it has evolved into this and the last I don't know two two or three years three years yeah any other discussion we got a motion and a second on the table right okay roll call please Smedley yes Gerard yes husky yes flag yes Pearson yes Davis yes schroer yes 79 Z Item 120 recommendation consideration action to accept each bid as listed for spray for we control services for guthy public schools for 202 4 2025 you see on page uh 147 that uh we only received one bid on that one of the things that I in addition to some of the similar situations one of the things that uh we are limited here because
057there is a licensing uh uh condition that we place on whoever the successful bidder is and they must be licensed as well I don't know Cody is there anything else that both of them La care and pre-emergency post emergency it's the overhead too the guys that are getting these BS don't have the overhead you know what I mean they do a good job LA Care does a really good job for us it's him and usually to maybe three either they were in high school or former high school kids of ours that are actually doing the lawn care and our pre-emergence and postemergence is is done by one individual with somebody helps him just nohead the big the big companies see this they have the overhead where he doesn't that's why his business are have a
058motion Mr President I Mo that we approved the bid for spraying for weed control services and award it to Cur Surfers for 2024 2025 second second I have a motion in a second any discussion roll call please Smedley yes Gerard yes husky yes flag yes Pearson yes Davis yes Shredder yes 7 i0 n genda item 12 P recommendation consideration and action upon temporary Appropriations for 2024 2025 for the general fund building fund Child Nutrition fund gifts and endowments fund and insurance casualty fund this is on page 148 of your packet and this is an annual item that we bring at this time uh to get us started for the school year until we can get our estimer needs and uh approved so we need we need to uh approve this so that we can start
059the school year next year essentially Mr President I make a motion that we approve the temporary Appropriations for 2024 2025 for the general fund building fund Child Nutrition fund gifts and endowments fund and insurance casualty fund second we have a motion and a second any discussion roll call please Smedley yes Gerard yes husky yes plag yes Pearson yes Davis yes schroer yes 7 i z n agenda item 12 Q recommendation consideration and action upon agreement with Oklahoma State Department of Education for the 2024 summer food service program this is an annual agreement that we bring to you at the May board meeting to uh it's required that the board approve uh our summer feeding uh dates times and locations and so that is what ages uh 149 149 will do with your approval Mr President
060I make a motion to approve the agreement with the Oklahoma State Department of Education for the 2024 summer food service program second we have a motion and second any discussion roll call medley yes Gerard yes husky yes fly yes Pearson yes Davis yes Sher yes 790 n agend item 12 R recommendation consideration and action upon a survey to students by Tanya Nichols for doctoral research survey you know there's as you all know there is a board policy either requires any um um survey that's that will be given to students that uh it be approved by the Board of Education and uh Miss Nichols is working on our doctoral research and she has a survey with regard to attendance and treny that uh she's working on with her uh dissertation topic and uh would recommend that
061we approve the uh survey it will be given to students uh believe it fa that are 10 favor Mr President I make a motion that we approve the survey to students by Tanya Nichols for her doctoral research second we have a motion and a second any discussion roll call smidley yes Gerard yes husky yes flag yes Pearson yes Davis yes schroer yes 790 n all right what the audience has been waiting for item 13 proposed executive session for the purpose of discussing employment of personnel FMLA requests resignations separation from employment and transfer position requests all is set out on the Personnel reports extra Duty assignments as listed for 2023 2024 rehiring of support Personnel is listed for 2024 2025 employment of temporary contract teachers is listed for 2024 2025 employment of probationary teachers is listed
062for 2024 2025 discussion of employment of director of special education discussion of teacher negotiations for 20242 disclosure of which information will violate the confidentiality requirements of State Andor federal law all persuant to 25 Oklahoma statute section 307 B12 and7 do I have a motion to go into executive session second that motion and a second roll call please smidley yes Gerard yes husky yes flag yes Pearson yes Davis yes schroer yes all right welcome back she's uh item 13B we'll acknowledge the board's return to open session 13 C only items in agenda 13 were discussed in executive session and no votes were taken this shall constitute the executive session minutes agenda item number 14 vote on action as set out in the Personnel reports Mr President I move that we approve the Personnel reports second got
063a motion and second any discussion roll call SM Le yes Gerard yes husky yes plag yes Pearson Davis yes Schroeder yes 6 i z nce agenda item number 15 action upon recommendation of extra Duty assignments as listed for 2023 2024 Mr President I move that we approve the extra Duty assignments as listed for 2023 2024 second got a motion and a second any discussion roll call Smedley yes Gerard yes yes husky yes plag yes Davis yes schroer yes 6 i z n g item number 16 action upon recommendation to rehire support personnel as listed for 2024 2025 Mr President I make a motion that we approve the rehire of support personnel as listed as for 20242 second we have a motion a second any discussion roll call medley yes Gerard yes husky yes plag yes
064Davis yes Schroeder yes 6 i z n agenda item number 17 action upon recommendation to rehire temporary contract teachers as listed for the first semester of 2024 2025 Mr President I move that we approve the recommendation to rehire temporary contact contract teachers is listed for the first semester of 2024 2025 second we have a motion and a second any discussion roll call Smedley yes Gerard yes husky yes plag yes Davis yes schroer yes 6 z n item 18 action upon recommendation to rehire probationary contract teachers as listed for 2024 2025 Mr President I make a motion that we approve to rehire the probationary contract teachers as listed for 2024 2025 second we have a motion and second any discussion roll call Smedley yes Gerard yes husky yes clag yes Davis yes Sher yes recommendation consideration
065and action on the hiring of a new director of special education Mr President I would recommend that the board hire Caitlyn Sager Smith as our new director of special education and special services Mr President I move that we approve the hiring of Caitlyn Seager Smith as the new director of special education second I have a motion and a second any discussion roll call smling yes Gerard yes husky yes clag yes Davis yes schroer yes 6i z n congratulations welcome agenda item number 20 recommendation consideration action to accept any resignations offered since the posting of the agenda Mr President I have one resignation that I would uh ask the board to accept tonight and that is the resignation of Miss Kendra mcne at Guthrie Upper Elementary Mr President I move that we accept the resignation of
066Kindra mcne second Motion in a second any discussion roll call Smedley yes Gerard yes husky yes plag yes Davis yes schroer yes 6 i z n agenda item number 21 discussion and possible action on new business not known about or could have not been reasonably foreseen at the time of the agenda posting we have none item 22 adjournment so mov second call edley yes Gerard yes husky yes flag yes here I'm sorry Davis yes schroer yes right