001[Music] and welcome as we call Tuesday, June 24th, 2005 6 p.m. as we have the call to order. We will record that all but one member is present. Uh Dr. not here this evening. Uh I just commandeered a young woman to lead us in the lead. [Music] I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. And we normally give presents. So today she was the easiest one to call. It we have Tigers Roar. And we have a very lively group here this evening summer arts camp under the direction of Amy Ry and tell us about it. Well kiddos come on stand up here and we are right at the end of our second camp.
002Get on over there. Scoot on over all across the front there. There you go. Um we're right at the end of our second camp. So our performances will be on Friday and Saturday at six o'clock and we had about 48 49 in our first camp and we have about 58 in our second camp. So yes, so we have gone uh far and above our limit of 40. I don't know how that happens every year, but it does. And so we have, it's just been a great fun. We've had Cherokee Nation who has stepped in to offer us four pizza Fridays. We've had um Sean Valdez from Fire Harman who's come in and cooked hot dogs for hot dog Fridays. We always have hot dog Fridays, right guys? And so he one of my kids goes,
003"He burned these just right." Um, but they come in. Uh, this is a totally [Music] Come on, let's go. Come on. Get up here. You come with Come on. Nope. But this is totally studentled. This year we uh chose a review show which is chosen several different musical songs that are popular and we've kind of put them all together and the kids have totally done everything. So they're the ones who are singing, they're the ones who are dancing, they're moving stuff on the stage. Um we have graduates of the arts camp who have put together our um our projections and things like that. So, anything that you see that is going up and down backstage or on a screen or going on, it's all been touched by kiddos. So, uh we have a big chandelier
004this year that uh that we have turned into from a chandelier into a handier. A handelier because we always leave a hand print on the stage somewhere. This year it's to the handier. So, you can it lights up and everything. So, and Mr. Peters, he always helps us kind of put things together, but he goes, "This is what I need you to do, kids." And they just do it. And I mean, it's awesome because I like today I went looked at Quinn and said, "Quinn, she's gone. Can you do this?" And Quinn goes and they just step into roles that that and and become leaders. And it's just awesome to see them. So to do all that stuff, um, a little bit of who is who. If you were in the first camp, raise your
005hand. If you fight your hand, Luna. If you were in the second camp, raise your hand. So, we have kids that have come back to the second camp. If you went to camp for the first time this year, raise your hand. If you have been to camp before, raise your hand. Raise your hand if this is the thing you look forward to all year round. Yes, I know several of them that they're like, "This is our camp. It's camp time. What are we doing?" So, um it it's been pretty funny. We told them last year we were doing Frozen. And uh Dan Vivian has said, "I have to step back from this this year." And so Morgan Fi has stepped right into that position. And she's doing great, isn't she, guys? Yes. And she's doing
006fabulous. And I was like, I don't know if I can do that. And I think it's just twice as much work as what we So, but over a hundred things that we're assigning kids to do and I'm just super proud of them. So, come see it. It's definitely definitely worth your while. It's about Friday and Saturday at 6 o'clock. They last about an hour. Um you guys, we've got speakers, singers, soloists, beautiful ball gowns, hand chandeliers, tutu, tutu. We can't forget the tutu, all the things. Come see us. Okay. I got to see the first um performance. Well, the second second night of the first uh camp, and it was absolutely amazing, like it always is. I'm always truly blown away what littles come in and learn and memorize in two weeks. It's absolutely insane
007to me how well you guys memorize things and you just knock it out of the ballpark every time. And I don't know that I am ever any more proud than I watch that program in the summer because it just, you know, little tigers going to grow up to be big tigers. And I think what we're going to do in drama and what we're going to do in choir and what we're going to do in band and what we do in dance um all from what you guys do in the summer. So um amazed at you. These are third through eighth graders and they're not just teleol students. They come in from Grand View. Sometimes Miss Gogi, we've got them from Missouri. They come back and spend two weeks with friends and stuff like that. And
008so it's just really fun to see them uh get excited. And I hate it when we get full and I have to tell people they're on a waiting list. It makes me sad. So, it's just it's really an awesome thing. And, you know, it's not just about putting on a show. These kids are learning how to work together, using cooperation, problem solving skills. You know, they they have to be able to think on their feet. And like I said, it's not just performing. It is, well, what if we did it this way? I think that'd be great. Why don't we try it that way? And they're coming up with these ideas. And it's totally student student involved. So student led. So I stand there just I'm gonna guide it on the side. I want them
009to shine. So and they said it's amazing to because you you know how it is when only one person can be singing the bell song and but when you announce who that is and they just support each other and just give the each other, you know, you've got this. Come on. You've got this. And that is so in this day and age they're so wonderful to see because tearing somebody down does not make your light shine brighter. And so they just absolutely shine with that. So it I like them. I'd keep them. Every one of them. Thank you. Two things real fast. Um we will be uh calling for a bond resolution um next week and that vote will be on September 9th. And one of the things that we're going to do in that
010bond resolution is put a little over a million dollars into our performing arts center. Um, it's a beautiful, beautiful building that's been wellmaintained, but it's well over uh time for an upgrade with lighting and sound and all of those things. So, if you love the arts and you love what we get to do in that facility, um, I hope that you will go vote. I can't say how to vote, but you probably don't wonder what I would say, but don't vote on September 9th. Um, and um, and support Tigers Tigers. And thank you to Miss Wright because she I don't do anything. They bring me Coke and coffee and I'm good. Come on. Good job. [Applause] Look at me first. [Laughter] turn around and tell them thank you. Thank you. Okay. And we'll see you
011guys. I know most of you are mas and daddies, but please come. Really, seriously, if you've never been, it's really cool to see these guys get up there and act like stars, the stars that they are. All right, y'all get out. Yes. [Laughter] comes I told Oh, next. [Music] Keep going. [Music] Thank you. Bye. Thank you. Cats. All right. Uh, item C, public to be heard. None. Not supposed to. Um, item D, discussion and vote to approve the minutes or this was the meeting special meeting June 10th, 2025. Any discussion? I make a motion to approve. Second. I'm sorry. Should pass first. Uh, any discussion? Okay. M I Dr. I Mrs. Crawford and I item deputy treasurer to report and discussion and vote to approve the monthly financial report. Good evening. Bank balance as of
012May 31st was $22,848,969. Receipt into the general fund for May were $3,982,744. Building fund was $15,73044. Stinking fund was $74,316.12 which uh that brings general fund balance at the end of May to 11,43,51165. Building fund is at 6,244,92.70. Bond fund $760 762,578. Seeking fund is $3,136,19353. We go to activity funds. uh at the end of May uh 1,179,19752. The utilities, our electric from last May to this May was $78,320 less. Water was $1,491.54 more and gas was $214 more. water, huh? We've had some water and then they start watering. I was thinking with all the rain since we weren't watering fields and things like that. Depending on when you see them and stuff. Yeah. Yeah. So, it was water. Yeah. The majority of it was Second. Any discussion, questions? Mr. Jones was mentioning that it
013looks as if carryover. Yes, appreciably. Yes, we're at 5.8. 8 this week. So we're above our 5 million. So I think that we're Yes. Very impressive. Any more discussion? Hi. Dr. I, Mrs. Crawford. Item F, superintendent report. Right. Um, at this time we have 518 employees and 3560 students enrolled for next year. We do have various spots open for transfers in the elementary schools and um a few spots in 9th grade. Middle school is completely full already and the uh high school 10th, 11th and 12th is full already for transfer spots. So that transfer portal opened up on June 1st and um we just we start out above capacity in many grades. Uh and unfortunately there are typically a lot that would love to come um in the sixth, seventh and eighth grade range and
014we we never have spots open um in those groups. But uh project updates uh roof repairs around the district are in process. We've got some that are finished, some that are half finished. So um Brad's been keeping a good eye on that and seeing where we are. So, we have a lot of that going on this summer. Um, the barn, uh, Mr. Ryan was just showing me pictures of that is very close to completion. It's right on schedule, maybe even a little ahead, it looks like. It's beautiful. Um, and so our kids will be using that um, just like we promised them at the end of this summer before school starts. Um, the armory, we have the TMP on the uh, agenda this evening. And so when we get to that, we can discuss that
015more in length if you would like. But um once we get that approved, uh we're slated for renovations to begin mid August. And I might get to put a Christmas tree up. You can put a Christmas tree up. We put it right up the door and everybody from the street can see. Whatever it is, prepared and we're excited about that. Um we have worked uh on everything for this upcoming bond with a resolution on next Tuesday and the lists are complete. Renderings have been made. Uh bond promotional materials are are in the process are already uh working on that and um when all that comes to fruition that election would be on September 9th. We did some videos today and um accidentally told some people to say the second but it's the 9th. It's not
016the second September 9th. Uh I just wanted to say that we are we are proud members of many community organizations. Um the chamber of commerce, other civic organizations. um between the leaders in this building and others. We belong to Kuanas Roadster Optimus, we go to Telqua Public School Foundation, we go to Main Street, we go to um everything we possibly can to tell our community about Telqua Public Schools and keep them involved and get their input because the our schools belong to our community. Um I'd like to thank all of those groups and I would like to specifically thank the chamber who just voted recently. um to be our public champion, so to speak, of this upcoming uh bond election that will be in September. Um the community works because of the the symbiotic nature
017we have with one another. And I feel like as our leader, it's very important that we be active um in those organizations, that we volunteer in our community um and that as TPS employees, we help whenever possible. they help us, we help them. We all are better for it. So, I just want to, you know, give a shout out to that and just say thank you. Um, and let you guys know that the Chamber of Commerce does a monthly mingle at the first Friday of every month. And in August, uh, we will be the host of that monthly mingle and we will be inviting our construction management team, our architectural team, um, our leaders, our building leaders and we will have full fullcourt press. uh there with everything that we are asking the public to
018um vote on on September 9th. So love if you guys could attend that uh if you're available. It'll be at Cherokee Elementary at 8:00 a.m. Um they bring in coffee. Uh we'll have some light breakfast and we'll just talk shop with our community and let them know about what's going on in public schools. Will that be in the cafeteria? It's going to be in the old library that open space and it's now open. But we chose that building because um it's a great representation of something that happened on the last bond and we're not going to be supporting that. So they would be able to see the new administrative complex. They'd be able to see that area will have that the new library. Um I want people to know where their tax dollars go. And
019so that's a great building for people to go in and see. Um this is August 1. Yes, it would be the first. It's the first Friday, but I think it actually is August 1st. Someone can look that up for me. That'd be great. Um, May attendance, um, it dropped a little bit. Uh, Sequoia went from 90.2 to 88.8. Uh, Cherokee went from 92.9 to 90.8. Greenwood went from 93 to 91. Heritage 93 to 91. Uh, the middle school went from 91 to 85. And, uh, high school was like, "Yeah, 91." They they stay at 89. Uh seems like a lot of the the the older longer the year goes, the less likely they are to attend. But uh yearly average attendance, I'm pretty proud of these numbers. Yes, ma'am. Um it's senior itis. Uh Sequoia
020had an average yearly attendance of 90.17. Um Cherokee had an average yearly attendance of 92.69. Greenwoods was 92.94, which is our highest in the district. Uh, Heritage is 92.92. So, they're second place by a hair. Uh, TMS, uh, 90.68 and THS 91.27. So, all sites had over a 90% yearly attendance rate. Um, which we're proud of that. And we know I I gave some uh statistics I think last month about the chronic absenteeism where that is and we'll have some uh some reports so we can come back and give you some more information about that soon. Um child nutrition data um in the month of May we serve 52,633 meals in 14 serving days. Um, we will pay chart bills 167,000 and some change and spent about 43,000 on other bills. We'll be reimbursed $196,000
021uh from Chartwells. And we didn't quite get to the black. We are in the negative for about 14 grand in the month of May, but there were some expenses that came in that month that just made that a little different. um in July uh Lacy will be able to give us yearly statistics that say exactly uh what our contract was, what we uh we'll be able to go through the entire year and then we we know we have already um we're going with C and Chartwells again for another year. Um, but that this gives us that first year under our belt to see how it really flushes out and then we'll know midyear whether or not we need to make any changes. Um, we know that C is important to all of us and letting
022kids all eat free. Um, so we would we would look to do whatever we needed to do to keep that program going, but garage sale. Garage, maybe garage sale. Um, and just some upcoming dates to remind you, next Tuesday, uh, On the 21st, we have our special board meeting. Um July 22nd is our regular board meeting, but we will have executive session that night. We'll do two pieces of my evaluation. Um August 1st, as as I mentioned before, is the monthly mingle. Um on August 11th, we have the employee welcome back when we do um the beginning ceremony and uh the chamber does something fun with games and prizes and you guys are always welcome back. We'd love to have you if you're available. and then August 14th and we'll welcome our students back. And
023I know that some people in this room are like, why are we already talking about going back? But we have to plan that far ahead. So, I'd like to get those days on your mind. That's all I have for today. Quick question. Test scores have not been released. They have not. They were delayed, but I haven't seen anything more recently. No, we were told they were delayed. We've heard, we talked about today, but there it's quiet. We have not heard um much. Uh I I did speak to someone from the State Department yesterday that met with us two weeks ago, maybe um and uh his department was um cut in the last two days. So I think they've got some random changes going on right now. So we're not sure how quickly those will come.
024Um, Candacity just got reelected today. Gave the city a million dollars for sidewalks and they're going to do something about Cherokee the back. So, you might want to get with Suzanne. Well, Taylor Tanahill, I just realized that you did try to call me today and I did not call you back. So, maybe that's why. Thank you. Cherokee Nation condes it to me and uh I will call you back tomorrow, Taylor. You might not. You're traveling after I get off the airplane. So behind Cherokee, I don't know. I didn't No, there we had spoken to the city for well for years and but Taylor was like, "Hey, we'll figure this out." So this sounds like this has come to fruition. um where the car line uh has gotten out for years. When it rains, that street
025floods uh midcfe on someone short like me, but our babies get out in rain. Uh really what happens is we have staff that makes a human chain and lift them across the water so they don't come into the building sobbing wet. Um and so we put some things in the works this year already. We moved the car line up. We're working on some awnings. Um and we might want to leave our car line there anyways, but there still is a major flooding um problem in that road. Yeah, but I thought talk to her before we plug in anything to to do. I know that Brad's anxious to do something over there, but but yeah, that just happened today. Very good. That's good news. We do want to leave the car right there. It works much
026better. Well, it does because it gets more cars off the road. you know much happier as well. They even said thank you. So, okay, thank you very much. Lot of information. Item G, presentation by Corbin Jarvis for the district general liability insurance and workers compensation insurance. Nice to have you back. for somebody [Applause] or candy. You notice I didn't give mine. [Music] Okay, back to insurance here. Once again, Oklahoma schools insurance group for the first time I don't know, a dozen years, maybe more. I'm actually presenting decreasing premium increasing. Oh my goodness. I had not told him I wanted to be a surprise. I cannot believe that. Now, you put it in that email. Yes, you did. Said there wasn't going to be wasn't an increase. There is an increase in coverage. We actually uh
027telequing $220 million worth of property, which all your buildings, your contents, physical damage on all your vehicles, the full gamut of liabilities that pertain to the school district, schoolboard legal liability, general liability, which includes a physical sexual abuse limitation. Uh, and this year, one of the increases that that I'm really happy about uh in coverage is we've we're able to offer an excess liability policy of up to four million. In the past, OC has only been uh available up to many. Now, where this comes into play is I don't know if you recall a few months ago made the news. Uh it wasn't so much the public school district uh but it was the root of the the news had an incident where uh physical use was an allegation took place. Uh the school million
028worth of coverage. It was before hosting was actually offering a million dollar. So the school only had a million dollar worth of coverage. It went through the court system went into federal court and the settlement ended up at $2.2 million. The school had a million coverage. Now one news was the fact that everyone's property taxed on about 40%. So this has been a concern for us especially on some of our larger schools more of a target since the Mertz case. This has been an issue that that we felt would would arise at some point in time. As a school district, we're protected as a public entity under Oklahoma as long as the case is in Oklahoma court. The MC's case, the tribal members involved in in the case that so what we've got is we've
029got an excess of 4 million. It gives the school district your general liability at a minimum and an additional 4 million. So we've got 5 million one of the increases that liability of how much Yeah, one of the last things that any of us want to do is stand up here in front of our community and and we've even seen something worse than the property tax go up where King Fisher had an issue, the same type of issue in the XI school tax. He said, "We're not paying it. You're going to have to come up with it in your school budget." And that would hurt district. So, uh, again, we we've got an increase in property. We went from 28 million last year to 220 million this year. We've added a couple of couple of
030new buildings and then we've had an automatic increase in in just our coverage limit to try to keep pace with the rising cost of construction. I think I said this last year, five years ago, our total insurance limit was at $105 million. We're at $220 million. I know we've added some buildings, but this is the pure cost of construction increase, and I don't see it going away. So, Danny and I had talked about increasing your deduction. We have a $100,000 deduction right now for each inst a quote for $150,000 deduction, but it only saved about $6,500. It's really not something we're not recommending um you know workman's compensation we caught wind that OSAG which is our Oklahoma schools assurance group that has been entering our school districts and the majority of our school districts for
031workers compensation for the last four years uh comp source came to the program this year and said, "Hey, uh, we're going to have to take at least a 30% rate increase because our loss history has been so bad." Uh, we took telephone public schools proposal or application out to another carrier. In the meantime, post the program itself went to a different insurance carrier. So, for the first time in 40 years, uh, comp source is not underwriting the workman's compensation for all the public school districts. it went to compress this year and in doing so they negotiated the the same rate that was so 30% increase we do have a $2,000 increase simply due to the increase in really difficult to see the only I know I ran through that real quick. It's the same boring
032stuff that I get up here every year. It's It's boring until we need it. Questions. Good to be. Yeah. Thank you. What What do you attribute the Because the big decreases in property premium um and I don't know about anyone else. I haven't seen that in my personal insurance. So, I'm curious why. I am tickled to death that you asked that because I have So, we went into a mandatory deductible last year. It's first time ever. Uh the way this program works is the school has its deductible and then the program itself has a million dollar deductible. So in in essence, what took place with if you had less than 50 million in the property, you could the the minimum deductible that you could take was a $25,000 deductible. If you had over 50 million,
033the minimum was a 50. At over 100 million, I think you had to do 100,000. So these these mandated deductibles, what was taking place was OC was was having to come up with they had a $50,000 loss. The school had a $10,000 deductible. they had to come up with 40,000 of them. Now, the school districts have to come up with that $50,000, but it's that school district that has the loss, not everyone else. And and I think that has kept a lot of money in the coffers uh of the program and therefore makes sense. Yeah, it does. Good. Good for us. Maybe not good for some other schools. You know, I did the same speech to keys. They had one just under the damn loss, just under the deductible. So, but you know, it was
034their laws, not everyone else, and I think it's reasonable. The only other indication we we do go shop uh we shop tele out of our disco office. U property is the what drives the premium on our school business here. We took your property schedule the property out to an excess property writer that that writes a lot of our hotels and stuff for us, some of our large churches. Uh they came back with the indication of around $770,000 for just the property. Uh I think we're at 600 627. Yeah. So they were considerably more expensive, but the real deal was that they had a $100,000 deduction and a 3% wind and hell deduction. So if we go and that's the major majority of our losses in Oklahoma is wind and hell. Uh meant the school district
035had a 6.6 million deductible on wind and hail. So tornado rips a roof off. Hail damage to several roofs with with a storm come through and the coverage just wasn't going to be there. So OC is doing us a really good job. We have $100,000 flat deductible. There's no percentage wind. Any questions? I don't have any like $34,000 less, which is very less is good. things are less. We never we never get it last year ever. Any questions? I need you to act on that. Yes. This one is not Is it somewhere else? Because it just says present presentation. It doesn't say was that's what I was looking. I don't know if we have the contract in I didn't see it in contract the it's in cont in the consent contract. Okay. So, we'll get
036to it'll be okay. Item eight, children, discussion and vote to approve Sabrina Garn Garner and Lacy Wilson as the authorized signers on federal claims for the DPS district for the 2025 2026 fiscal year. Move to second. Any discussion? [Music] M Nemo. Hi, Dr. Ever. I Mrs. Crawford. Hi. And I item I discussion and vote to approve the certificate of authority. Superintendent Tanya Jones is appointed as the delegate of authority on behalf of the Talqua Public School District I35 to deal with any state and federal division governmental division in regard to spending of state or federal monies and to the compliance of of the district with funding requirements. I skipped one, I think. You're good. I'm good. Okay. Funding requirements, civil rights laws, and special education related statutes. The funding re um the superintendent shall have
037authority to complete and submit necessary governmental forms, provide governmental agencies with requested information, make application for governmental form funds, and perform all acts needed to comply with state and federal law requirements for the receipt of grant money. and for the protection of civil rights of employees and students. Programs include title one, two, three, four and formula grants, title 7 impact aid and six Indian education, Johnson Ali, IDA programs, all discretionary competitive grants, adult basic education, title 9 official and supervisor of 504 designations. Deianne Mashburn or Carr Widenower shall be designated as the local contact person and the individual or authorized to sign in the absence of the superintendent. I make a motion. Thank you and a second. Any discussion? Miss Nemo. I Dr. Ever. Mr. Crawford. And I J. Discussion and vote to approve or
038the Talqua public schools uh discussion and vote to approve Talqua public schools to participate in the teacher empowerment program. Do you think I have a so moved? Second and discussion. So this is a um a program that the state department had put out a couple years ago which I think for all purposes in their mind it was more like merit pay something that we could apply for um but there's been a lot of discussion in the last year of other ways to use that um and initial discussion with our teachers union and we're not um in favor of merit pay um and it's also set up where you can only 10% of your certified staff could even apply. So, it's kind of divisive. Um, but there are other ways to utilize the money and Lacy
039has been working very hard with the state department to see all the different ways that we could um use that funding. And so, one of the ways that we can use that funding is to help us with some things that we're already doing. And in the last couple years, we have changed um the st not stipen, but the extra amount that sped gets, teachers get. And so we will come up with a rubric um that will help us to um pay that extra money to our sped teachers. It's not an addition. It's nothing new for our teachers, but what it is is it helps us pay what we were already paying and we can use the money that we're already paying them for other things. Yes. So um it it's very helpful. Obviously, you know
040that we were working in a year where we were trying to cut expenses anyhow. Um, and we hear good things like what Corbin said, but that's far and few between that someone comes and has that kind of conversation with us. Um, and it's also important uh because we just got something from the state department that has uh told us to uh plan without the abs without funding um from title one part C, title two part A, title three part A and title five. um they have not received their allocations from the US government and have told us to uh recommended us to plan around that. Um for us that last year was 375 thou $365,000. So that's a very strong possibility of a $365,000 cut to our title programs next year. So uh we will
041be writing this OTP application for about 115. And so that that third of what we might possibly lose. Um so um thank you ladies for working on that. Seeing it as paying the salary increase for sped teachers. Yes. That we've been paying for through other grants. Yes, we've been we've been paying the the salaries anyways, but this allows you to go back and apply those funds to some of the things that you are already doing. Um, and so, um, I put something out to TEA letting them know. I mean, we're not increasing anything for anybody. We're not, uh, singling any group out. Uh, we're just finding, um, creative and legal ways to use those funds uh, to help what our general fund balance. So, of course, we have to do the application when it opens
042and they have to approve it, but she's done all the pre-LED work and we have been uh, led to believe that it is acceptable. it's the appropriate way to use the money and that it will be approval. Thank you for your work. You're welcome. Not open yet, but yeah, I did a mockup on the old one and sent it to the When does it open? They say July one, but I don't know about that. Well, we have nothing to lose. Spending it anyways, but if we can recoup it, that you know, if you don't know why, you're not giving anything. Okay. Any more discussion on item J? Miss Nemo. Hi, Dr. Eversel. I, Mrs. Crawford. And I, item K, discussion and vote to approve the activity account descriptions for the 2025 26 fiscal year. Do
043I have a motion? I'll make that motion. Second. Any discussion? Miss Ne, Dr. Ersel I, Mrs. Crawford and I. Item L. And should I go ahead and read these positions? Yes. Okay. Discussion vote to approve the designation of purchasing agents and receiving clerks for each school site as follows. Purchasing agents. and athletic department, Matt Cloud and Becky Cole. Two, trial nutrition, Heidi Heidi Krueger and Victoria. Three, grants federal programs, Lacy Wilson. Four, individual schools, uh, building principles. Five, maintenance, Brad Jones and Janna, is it McNeel? Yes. Six, transportation, Paul Martin and Teresa Led Better. Seven, district Jones, Sabrina, Karen Arnol. Is it Arnell or Arn? I thought it was Car Ridenower, Deian Mashford, and Nikki Malloy. receiving agents uh board office staff. Two, child nutrition office manager. Three, individual school site office managers and vice
044principles. Four, warehouse John Baker and Jenna McNeel. Five, transportation Paul Martin and Teresa Lead Better. Do I have a motion? Any discussion? Miss Nemo. Hi. Dr. Ever I Mrs. Crawford and I item M discussion and vote to approve the following surplus. We have one and two that's heritage and ths do I have a motion? I'll make that motion second. Any discussion about any of these items Nemo? Hi. Dr. I Mrs. profit and I item N I think this is for the No, that's the item M one through four and four areas are contracts, fundraisers, trips and member ship subscriptions. Move to approve one through four. I'll second it. Any discussion? So, within these contracts is where we have the GMP, the guaranteed maximum price for the with Trion for our armory remodel. Um, and Mr.
045Ryan from Dragon is here if you have any questions of him about the Armory remodel. This is what we um intended the special board meeting to be, but when he got his first u numbers, he said, "Give me a second. I want to work on this and um and make sure that we were doing everything appropriately." Um so we did some more work. He got it all. Um and now we are um it's higher than we wanted but that that I guess kind of what happens in construction unfortunately he alluded to the rising construction cost. So um exactly uh but we have uh the GMP what he's prepared at this point. Uh Brad and I feel very comfortable that we have covered everything that we're going to need for the remodel. We have a plan
046for it. Uh Sabrina and I have worked with uh our finances. So we are still fine. Um and we are ready to to accept it if you are and and get going on that. Anything that you would like to uh just clarification on scope of work. It's basically the entire interior of the building with the exception of the theater area because it's not necessary to spend that money right now. But then also on the exterior of the building, full power wash tuck pointing which is repairing all the ground joints that have popped. Uh redoing the canopies on the outside. uh sealing all the windows and then finding four more windows on the north elevation that we know are there and getting those. There's five exterior windows that have to be replaced. So, it's not fully
047consumed on the interior remodel. Um there's some exterior work we're going to do to make it yours and in my opinion uh not leak from the side. So, once I put a new drywall, it won't be water coming in from the outside that's going to cause the issues that are there right now use that in word. So, yeah. Um, but yeah, it'll it'll be interior and exterior, so we're not going to ignore it. And that'll help you protect your interior investment. Tell me something about a firewall. Yeah. Yeah. So, I if you know these clients like I do every day, but when you walk in this west entrance, you walk down where currently folding partitions is makes those two meeting spaces. you can fight that those void positions have to come down and that has
048to be a one hour riding rated corridor there. The issue is with the usage of that theater area. The type of usage as defined by the building code requires us to separate those two space because it's not a sprinkled building. The only way to do that is a twohour rated wall. So fire starts on one side. Idea is it would take it 120 minutes to get across. Doesn't really happen that way. it takes longer. But anyway, they they simply just say you have to build this two-hour wall. The problem is the corridor that runs north south through that building, it's all made out of wood and it's all continuous. And so the only way to make that separation is we have to come into those current meeting spaces, tear out everything all the way up
049to the roof and build a very large thick barrier that separates those two spaces. And it's just very expensive. Um, why didn't the city have to do this when they moved in? A grandfathered me. Uh, that's probably the only thing I'll say since we're recording. I I I don't know. Um, you know, there's there are a lot of other projects I have that in plan review and plan review is the change of ownership triggers some items. Uh, taking out we wouldn't have to do it if we weren't removing. Yes. But if we do any work to it, then it has to bring up. Yeah. So, there's only there's even openings over there that I'm having to make ADA compliance. It's not a lot of work, but you got to bring it up to the new
050restrooms that are going um just inside this west entry that are going to be to the right. All those will be brand new, the code compliant restrooms with a full 5 point or 5 and a half foot turning radius and the handicap stalls. Um, so yeah, there's just some things if you don't touch it. Yeah, you don't have to do anything. That building needs to be touched, though. So, uh, I don't I I would not advise moving in there as it is. It needs it needs to be touched. Great bones, great plans. Absolutely. What's been designed? I love I can't wait to work on the building for sure. Mr. Ryan's ability to to put into fruition what was planned. Um, and we're excited. excited to get started building tomorrow. Tell us again. I know we
051got the documents in the um packet, but what is that um total maximum? Base bid plus three. Yes, we want base bid plus alternate three. Base bid plus alternate three is1,431,166. It's a lot of cent. Could you not taking a dollar off there? I shouldn't have dropped my feet. Would have been more expensive. Yeah, we laughed at those numbers. We decided there was a dot in the middle of it and there it was more like the four sixes on the Yellowstone Ranch. So, give me that number again, please. I'm sorry. No, you're fine. 1,431,166 and the increase was notice that our increase from what we thought before the guaranteed maximum price would be I think our initial estimate on was at 1.28 28 something like that in there somewhere. Uh the firewall just and it's
052not that it's just a firewall. Like that building was only a normal 14t structure. It wouldn't be that bad. That thing's 24 foot in that barrel roof area where it used to be the the drive-thru maintenance area for for the National Guard trucks and everything. So, um and that wood sure didn't help. I can't. There was a cheaper way to do it, but I couldn't do it because of the way the wood construction was done on that corridor. I have to go in there and literally build that area a 1 hour rated tunnel. And that's just covering all the wood up. Get out before it catches. But it'll be done well. It'll be done right. It'll be safe and it will be beautiful and something that will last our long, long time. And then the
053theater will still be there. As you guys go into that building, you realize you want to use it and it's still usable. It just won't be it won't be beautified yet. All right. One day, one of these days. Anything else? Any further discussion? Mr. Ne. Hi, Dr. Everol. I Mrs. Crawford and I Mr. Corbin. Would you like for me to sign that? Yes. It's on BT. So it has both as far as local schools. because it spells out and then it just says the word and in there. I think we're good. What is the what is the a Oklahoma schools we get real creative what Corbin's talking about N1BU um it says agreement with Oklahoma schools insurance group it really should have kind of like a slash OSAC to provide workers compensation and liability insurance
054and property casualty so if we can do that goes with that with that added motion. This is where now I believe there's so many other I know. Yes. Okay. I will change my motion to approve items N one through four with the correction to item EU, the agreement with Oklahoma school insurance group and the agreement with Oklahoma school insurance group to provide workers compensation and liability insurance liability property insurance for the 2526 fiscal year. Thank you. Second it again. Second it again. That's my second. Okay. Any further discussion on this change? So tell me if again we changed you added I added um it says Oklahoma school insurance group. I just read out OSAG which is Oklahoma school assurance group and added property liability insurance after workers compensation. Okay. No further discussion, Miss Nemo. Hi,
055Dr. Hi. Crawford and I brings us to item O. or to consider and take action on a motion approving the renewal of a lease purchase for fiscal year in June 30, as required under the provisions of the equipment lease purchase agreement dated September 1, 2020 between the district and MR incororated. MR is I'll make that one. Second any discussion Nemo I Dr. Ederson I Mrs. offer and I item P board to consider and take action on a motion approving the renewal of the sub lease agreement dated September 1, between the district and Talqua Educational Facilities Authority for the fiscal year ending June 30, 2026 as required under the provision of the agreement. Motion approve second. Any discussion miss I Mrs. Crawford and I Q discussion and vote to approve Indian Capital Technology Center instructors Andrea
056Mbury and Ashley Gower as adjunct instructor for academic credit in anatomy and Amanda Butler and Gil Brown as adjunct instructors for academic credit in advanced math and science course should that be courses for the 202526 school year that motion second any discussion I Dr. Hersel I sorry Mrs. Crawford. And I item R, vote to approve the additions to the list of permitted communication platforms for the power law public schools. Do I have a motion? Move to approve. Second. Any discussion? What? I don't remember. I read them, but yes. So, like how last year we had some that used Sports U, we had some that used band, we had some that used um uh Seesaw, we have lapsed that all to Rooms, and uh we did have to add one other uh called band. uh rooms
057is not completely capable yet of doing everything we want it to do at the high school level um with uh the large groups but we're talking to the our vendor um and we're hoping by the next year it will be able to so we're trying to streamline how we had talked about um that if our teachers coaches are going to speaking to parents they'll be using the same type of platform so narrowing it down further and further every year this is but this is parent and student communication Yes. Yes. Any further discussion? Mrs. Nemo. Hi, Dr. Mrs. Crawford. Hi. Hi. Item S, discussion and vote to approve the first read of the following handbooks manuals for 26 district. the district. Do I need to read all 12 through 12? Uh, a motion to approve. Any
058discussion? We already discussed the changes. Yes, we've been making the changes as we get um edits and then we'll have the final ready in July. Mrs. Demo, Dr. Everell, I Mrs. Brumford and I item T discussion and vote to approve the revision of the following policies. We've got one uh and two, but policy one, 50/20 school uh hours policy, House Bill 1087 and two 6229 personal electronic wireless communication devices. I'll make that motion. Second. And do we want some discussion on this? This is the cell phone. Yes. I would just say that you know the legislation was passed this this final session um a bellto bell no cell and so our um 629 needed to be edited um to say that uh we already followed that uh in elementary and middle school uh for the
059most part but they were allowed to use it at the cafeteria at lunchtime passing time probably. um high school was a little bit looser on their uh their policy, but now um that choice is made for all of us. Um and so once the first bell rings um phones are up off um we are not going to take them uh for from students. There might be some high school that have something for them to put them in, but we want them turned off. uh smart watches would also have to be turned off. Um and where they could not get user for texting or any type of smart um uh watch type thing time. That's it. Um and then yes, there are so many different so that policy covers all those type of electronic devices. Um
060and they would have to be off from the first bell until the last bell of the day. Um, we are we're waiting to approve this policy and then we're going to start working on some stuff and Deian and her secondary principles will start getting up information out to the families so that they know um what the are literally says that's exceptions for medical use. So if they have like the blood Yes. Um, there's exception for emergencies and then there is if they need to use it, they have to ask permission and go to a designated place. They don't get to break it out in class because they forgot to tell mom to do something. So, and I I would expect that I mean, as a parent, the one of the concerns would have been like,
061what if something bad happens and my child doesn't have their phone? So by us having them keep them in their backpack on their person off and not taking them from them if god forbid something bad does happen in a building they would still have access to them like Miss Nemo just said in an emergency. Um and so I think that's the best of both worlds. Uh I mean it's where we have decided to start and and try but um it it'll be entertaining to enforce but I think it will be like uh badges. Um, they they did well. It was something new and they figured it out. Um, I I I believe it's the right thing to do. I think our kids need to start talking to one another and to the adults in the
062classroom and not just staring at a phone. Um, humans are not communicating well with one another anymore. Uh, we have our babies that come into prek and and don't know how to speak um like they should. They don't have the vocabulary they should. they don't have the fine motor skill other than a thumb because they know how to do an iPad or a cell phone. Um it's it's a good move for humanity. Um it might be a pain in the um head for um our admin to enforce but we will work out procedures for that and I think we will all be better for it. So we would just want to ask our parents, families, students to um you know think of the good that can come out of this if they have any comments,
063questions, concerns to you know reach out to the building admin, reach out to someone here. Um and we will you know for years we didn't have cell phones and when we needed to make a call we went to the front we were fine. Yes. Um, and that's what we might hear. Called in and a note was brought to the door. Yes, ma'am. We will survive. We will survive survive not being on the cell phone all day long. Um, I know some of your concern uh that has been brought to me in the past has been about uh okay, staff being on their phone. Um, it is in board policy that when uh staff are performing their job duties with students that they are not to be on their phones for personal uh recreational use. Um,
064and so we have talked to the principles about that. We have talked to our teachers union about that. Um, it's maybe not something that's been readily enforced, but we are going to work on that. We want to be good models as adults of the practice that we are asking our kids. Um, now often, uh, admin will text a teacher in the classroom because it's the easiest way to get a hold of them. Um, so it's not that a parent or a student might not see a device out, but a teacher will not be on it. A teacher will not be um, uh, shopping or perusing Facebook uh, when they're watching um, children. If a principal says, "Hey, I need so and so to the building." or if there is an emergency um and they need
065to be able to talk like that, it would be looked at it, put it down, go back to whatever um that they're doing. Our intercoms systems still work, don't they? They do. Um middle school was probably the spottiest, but Robert has got he's got that. They're working on that this summer. So, I believe everything that we have um is in good working order um right now. And that should be an easy way for the office to communicate with the teacher. Yes. that if they do need to look at their fun. Yes. And I think, you know, if I'm a second grade teacher and I'm on playground duty, um they take walkie-talkies, but walkie-talkies are they're they're not always wonderful. Um that might not work. So, I know having a cell phone on your pocket would
066be the easier, faster way to say, "I need so and so to check out of the office." over. Um, so there are reasons for staff members to be on their phones during the day for business, but they should not be on their phones for pleasure or entertainment when they are performing their job duties and students will be watching. They will be watching be reporting. They do because you can't get away with anything in the classroom. Well, kids are very aware. But what a blessing to the classroom and to academics and learning environment. You know, 100% agree. I think I think it's a blessing to parents, too. I have kids that don't have cell phone. They want them, but if they can't use them at school, they don't need to take them to school. they don't
067need, you know, if you're picking them up and dropping them off or they're going on the bus. Um I think it's going to make it a lot easier um for a lot of parents to say we're going to wait a little while to get and I want to say I know this is state law and that we have to do this, but I support this and I want this isn't just a piece of paper saying we're not going to use cell phones that we expect students to comply. We expect um faculty and staff to enforce. We expect parents to cooperate. Um, we can't tell a kid that they can't use their phone and then mom or dad is texting them telling them what they need to do after school or who they need to pick
068up and um, you know, expect their kid to answer it and then they get in trouble because they've got their cell phone out in class and they say, "Well, it's mom." So, I think it's a I mean, that's what they're going to say anyway. I this is we we've all got to be in on this. Turned off means they won't feel them buzzing. Yes. In their backpack. Yes. Um and I will point out that the law is only for this next school year. And then after this next school year, it is up to us uh you as a school board um to continue this. But I believe that that will be something that you all will want to continue whether it is legislated or not. And so we are preparing and and speaking in those
069terms to all of the people that um the leaders in our building. I actually did that while I was teaching. I had the kids put them in, turn them off, put them in the front of the room, their book bag so they could see that it was there. Nobody took it and it made a world of difference. They paid attention something buzzing in their pocket that they absolutely wanted to get freedom and I think they actually Once they got used, I think they will once they go through withdrawal. That's a strong word, but it's a word I was going to say is I do believe that we are addicted. We are addicted to our phones. Um, and so taking that that choice away from a young person um is helpful to them and hopefully it
070helps us. should stop the buddy dog. You know, you hear that ding in your should. Yes, that was back on the bully. They're not always used for the right reason during the day. We'll say that. So, so we're prepared. We're prepared to fight the fight. We're prepared to to stand up this and do what we're supposed to. And um I also believe that we have uh the right staff and we have great kids. We have great families that are going to be supportive of this and um we'll make it work and we'll be better for it. Ready to vote. Discussion. MO. Dr. So I saw and I item discussion and vote to approve the schedule of encumbrances. Do I have a motion? Second. Any discussion? Miss Nemo, Dr. I, Mrs. Crawford. And I item B
071motion and vote to approve personnel items and it's one through five but I have some corrections to make um on the one named Nancy Hendricks ths uh halftime part-time teacher to th that said TMS but change it to TS as full-time teacher also under employment um which is B2 want to add the names James Randy Morrison to maintenance and this is a one-year contract and Renee Milbower Bower PAR professional and this also is a one year contract and then we will omit about one, two, three, four, five, six, seven. Nancy Hendrick's name from that list. All right. Uh, do I have a motion? Move to approve. Any discussion? Dr. Eversoul, Mrs. Crawford. And I item W new business. I feel like you're going to be a sugar. I am going to is she or I
072feel like it's going to be a