001[Music] Call this meeting of members present. All members are here. Item two, we have the pledge of allegiance. We have Greenwood students crew a hair and Wyatt Reed and voice will come up here. Miss Nemo is going to read a little botto raise your hand so everybody knows who you second grade at Greenwood, Miss Cochran's class. His parents are Ariel and Steven Adair. He loves every sport. Pokemon, swimming, eating food, Hot Wheels, and technology. I have a feeling that our friends are gonna be friends because they like a lot of his students. Um, and we have Wyatt Reed. Wyatt, give everybody away. Also in second grade in Miss Cochran's class, his parents are Chase and Britney Reed of soccer, video games, Pokemon, Nerf toys, swimming, loves cheeseburgers, and ramen noodles. All right, boys. If you
002want to lead us in the pledge over there to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right. This is what you guys will want. There's some goodies here. Not a chicken burger. I got one more. This is This is what your parents will want. And then if you guys will turn around, we're going to take a picture. You don't mind taking a picture. Now next important [Music] ready. [Applause] [Music] Next item is Minister of Office, elected board member Shan. I shan I shan Coffman hereby declare under oath hereby declare under oath that I will faithfully perform the duties that I will faithfully perform the duties of seat five board of education. 65 Board of
003Education of the Talon Public Public School District, the Talon Public School District number I35 number I35 to the best of my ability to the best of my ability and that I will faithfully discharge I will faithfully discharge all of the duties pertaining to said office. All the duties pertaining to set office, sorry. and obey the Constitution. And obey the Constitution and laws of the United States. Laws of the United States and Oklahoma and Oklahoma. [Applause] [Music] Item C, discussion and vote to approve the following reorganization of the board of education. And item number one is the election of uh president and then uh a president b vice president. So at this point I will take nominations for the office of president. I'd like to nominate Miss Walker for second. Any discussions? Nothing to say about
004me. Wonderful. Although I think we have to ask if there are any otherations. Okay. Are there any other nominations? No. I was in a hurry. One, two, three. Not it. Miss Nemo. I, Dr. Yes. Dr. Kaufman. Hi. And Mrs. Crawford. Hi. And I now I would like to take nominations for the vice presidential position. I nominate Sean Coffman. I'll second that. Any discussion at this point if I ask for any further nominations? I think so. Any other nominations? Okay. [Music] And this also uh reorganization of the board that is uh has to do with part two with the appointment of the uh claser and deputy treasurer and all of the other people who work in the board building. So at this point um we'll take a vote. Mrs. Nemo. Hi, Dr. Evers. I Dr. Con.
005Hi, Mrs. Crawford. Hi. And I do we vote again for the second list. Yes. But I think we can do them all at one at once. Okay. I will make a motion to appoint the following for the 2526 school year. Clerk of the Board Brittany Bworth. Treasurer Kevin Dudley. Deputy Treasurer Sabrina Garner. Encumbrance Clerk Sabrina Garner. Minutes clerk Lindy Wallace. Deputy Clerk of the Board Shauna Batson. Deputy Minutes Clerk Karen Arnell. Activities on custodian Karen Arnell. I'll second that. Any discussion? Miss Nemo. I Dr. I. Dr. C. I. Mr. Crawford. and I item D tigers roar and we have a some district celebration. So So we've had something uh really nice that has happened to uh one of our administrators recently and um I just want to ask Miss Amanda Vance to come towards the
006front please. She does not know that I was going to talk. She knew something was up and Mark showed up. What's going on? Um, so, uh, I I want to re read something that, um, I wrote about Amanda. Um, it's my pleasure to write this letter of recommendation for Mrs. Amanda Vance. I have worked with Miss Vance for many years at TPS. She has served our community as a teacher, instructional coach, assistant principal, and principal for many years. Her dedication and service in each job prepared her for excellence in every role. Miss Vance has a dedication to excellence and achievement for all students and teachers in her building. She is an expert at using data to improve instruction. She leads the PLC process with confidence and an expertise that creates a passion in the workplace.
007She is extremely methodical and goal oriented and sets ambitious goals for her team. Goals they reach with the power and autonomy she models. She truly builds other successful leaders at every grade level. Miss Vance is well respected by the telequad community. Her students, colleagues, parents, and other educators look to her for innovative ideas and advice. She is a true servant leader, always leading by example. The systems she has worked hard to put in place have changed the landscape of the school she leads and will be maintained for those who come after her. Um this was something that I had turned in for uh OASP uh principal of the year and um we found out a few weeks ago that she made the top three which is a great honor in itself. um and then went
008through extensive interviews uh last week uh herself, her staff, some of her parents uh patrons and we are happy to report that she was chosen as the runner up um um awarded the second place for OASP principal of excellence for this next year. She will be honored, I believe, at the Kosa conference in June and then will be asked to attend the OASP conference in February of next year, I believe. And um they were hoping that she would lead a session at that. I I didn't quite sign you up for that, but I said something like that would happen. But um we are very very proud of you. um the what she prepared for for this visit and what her staff prepared for for this visit was um nothing short of amazing. And um she
009is all those things that I said in that letter and more. Um she is so intentional with everything that she does. Um, and it has put in things that, and I know this is important to her, things that will last much longer than she will in the job. And that has been her her her goal this entire time is to just have systems in place that when the next leader comes, when she decides it's time to retire or move on or go to Paris for a long vacation, that it will mark. Um, that's not your surprise. So, we just wanted to publicly recognize you to tell you how proud of you that we are. Um, you're our number one choice. Um, of course, but thank you for all you do. And I was going to
010give you roses, but then we got this instead because it's something that you can put out and love on all summer long. Definitely. Mark will take care of it. Maybe it'll be beautiful. But thank you. We're very very proud of you and you represent us so well. I tell you [Applause] I will say the the um package process when I got that was it's a lot of work. It's a lot of work. It was for sure. You go first. You're just such an inspiration to have public to be heard. But Amanda, again, thank you. And and we are all so proud. So items to public to be heard. And I need to read these regulations first before speak to us. Members of the public shall be allowed to attend all meetings of the board of
011education. In addition, the board of education will have an item on regular meeting agendas that afford citizens the right to address the board of education on items pertaining to education and or the operation of the school district. The item will appear prior to any business being conducted by the board of education. A resident wishing to address the board of education must fill out a form before the meeting and submit it to the board clerk. The speaker is to move to the lecture on being recognized by the board president and give his or her full name and address. The speaker will be allowed four minutes to address the board. Public comment will be limited to the first five individuals who sign up to speak and will not exceed 20 minutes. The board and administrative staff will
012not respond to questions or comments at the meeting. The resident may receive a written response as soon as possible. Questions and complaints pertaining to employees of the district will not be permitted at this time. Such questions are to be referred to the superintendent at another time. Presentation or discussion of matters which are currently under legal review will not be permitted. And this is TPS policy 2217. Do I need to stand? I'm really nervous. I'm sorry. I've typed up what I want to say for each one of you guys. Okay. Thank you. You're welcome. Okay, I'm going to do my best. I'm trying to stumble through this. I apologize. Okay. Good evening, uh, members of the Chico Public School Board of Education, and thank you for the opportunity to speak today. My name is Emily Keys,
013and I come before you today as a parent and an advocate for empowering our young women through wrestling. Oh my goodness. Um, our girls wrestling team has demonstrated excellence not only in their athletic pursuits, but also in their academic achievements. Girls wrestling is one of the fastest growing high school sports in the United States. Our high school girls wrestling team has is expecting a 65% growth just in the next year alone. Considering our own TPS wrestlers advancing to high school, this doesn't account for the surrounding K through8 schools possibly transfers who would want to try this sport. This year, our talle girls wrestling tournament was a huge success. Attendance at dedicated events continues to rise, showcasing and expanding interest in the competitive nature of girls wrestling here in our community. With our team's growth, so
014has our success. The girls team has broken their record of state qualifiers each year by qualifying more than the year before. In the short existence, they have also had two allstators and and the first ever girl state champion was a Taloqua girl. They have and they have done all of that within 6A. Our team's achievements extend far beyond the mat. In addition to their athletic success, our girls wrestling team has earned back-to-back 6A academic state championships. This is an incredible achievement that highlights their dedication not only to the sport, but to their academics as well. These young women are excelling at the highest levels, competing with the biggest schools in Oklahoma. With the NCAA officially adding women's wrestling to its 91st championship sport, many colleges are starting their own women's wrestling programs, which means potential
015scholarships. Our girls deserve the facilities and resources to continue pursuing that success. At the end of the day, it is the fastest growing sport in America, and it is arguably the most successful program here over the last few years, having a winning season every year. When we factor in the schools that are doing when we factor in the physical nature of the sport growth can even be hampered by practicing together. What other schools are doing to combat this and help encourage growth is giving boys and girls their own space to practice. If we look at softball and baseball, they don't practice together or girls basketball. And it's pretty clear that the sport like wrestling doesn't need to be practicing together, especially if we want it to continue to grow. Despite their remarkable achievements and growing
016number of participants, our girls wrestling team still shares facilities with the boys team. They train in spaces that aren't fully equipped to meet their needs. We are the only school in 6A girls and 5A boys to limit our student athletes to training in only two mats. Others where who are we others we are competing against not only have four mats but even have separate spaces for girls and boys to continue fostering their development and success. It is essential that we provide them a dedicated space designed specifically for their needs. Having their own space would also encourage more girls to try out for the team. The opportunity to train and compete in a dedicated, fully equipped facility would make girls feel that they belong and inspire more young women to join the growing sport. More participation
017would not only raise a level of comp of competition, but it would also foster an even more community of support and pride. As young as women in leadership, you know the power and importance of supporting one another. By providing our girls with their own wrestling space, we would not only support their growth as athletes, but also reinforce the values of inclusion, empowerment, and equality. This space would allow these these young women to continue excelling academically, athletically, and personally. That is that's okay. It's okay. Okay. Thank you. one paragraph. That is why I am here today to ask for your support in including a dedicated girls wrestling space in the upcoming bond measure. A dedicated facility not only would accommodate the growth of the team but also a strong message about our commitment to providing equal
018opportunities for female athletes. It would empower these young women providing them with the tools they need and to continue excelling both in academics and athletics. Supporting this this in initi initiative I'm so sorry. um as an investment to the future of our young women, boosting their confidence, leadership, and success. Together, we can ensure that every student in our district has the resources they need to thrive. Thank you for your time and your unwavering commitment to supporting every student in our district. Thank you. And your address, 1213 East Boon Street, Tampa, Oklahoma. Thank you very much. Thank you guys. [Music] Sorry. Item F, discussion and votes to approve meetings of the previous meeting and this is the March 11, 2025 regular meeting. Any Do I have a motion? I'll make approve. I'll second. Any discussion? Mr.
019Dr. I Dr. Hi, Mrs. Crawford. Hi. Item G, deputy treasurer to report and discussion and vote to approve the monthly financial reports. Hi, how are you? Good. How are you? Well, the bank balance at the end of March was [Music] 21,769,5855. Receipts for general fund for the month of March were 3,665,54310. Building fund was $9,933.36. Sinking fund $47,1367. At the end of March, that left general fund at 10,543,64349. Building funds, $6,221,313.80. Bond funds, we have $762,578. Scing fund, we have $2,765,8844. activity account, we had1,280,372. And then our utilities, our electric was only uh $4,300 more. Our water was $9,300 more, but they've been watering the softball and baseball fields. And then our gas was $19,000 more. Um, but that was we had to run buildings 247 during that February. It's a bad month. Not looking
020good. Any questions? I have a question. Okay. Not about the actual numbers, but about activity funds. Okay. Because I was looking when you guys show us the tricks and show where it's funed. It's is all of the money in the activity fund from some external source, advertising, ticket sales, any money that comes to that account is fund based money. Okay. So donations of any fundraising that they and so any and I understand that we use gen fund to support extracurriculars but when it says it's activity funded that means all of the money being spent is from money that came in not general fund that comes from all our funding I thought that was correct it's actually against the law to transfer money between general fund and activity which is why we see some of them
021that are funded both because we see part of it with activity and part Yes. Tell me again why the general fund is uh 10 million at this point. Why are why is it that much? Why? Well, the reason that we're at 10 million right now is we still have bills that have to come out of that. Okay. So, we it will go down because we still have payroll to pay for. Okay. So no payroll there and so we'll get down to around carryover of a right now. I think today I sent her 5.2 million as of this morning is where we are carryover. Um we have to remember that that's very fluid because let's say we have uh POS that are open right now and for some reason they don't get used which happens and
022we close those. Well, that puts more money in there, but we still have payrolls to pay for months. So, because in June, we'll pay June and July together. So, that'll be our biggest payroll of the year. And so, it's still going to go down. But right now, this morning, we're at like 5.2 million is where we were with our carryover. So, a little above that 5 million mark, which just right there. I think we're going to come in above it. Um, but hopefully nothing falls out. Well, Brad will ask for a car or something. Something more steps. $19,000 more on a on a bill for a cold snap. So, uh, and the sinking fund primarily at this point is this money from previous from the bond that we're finishing up. A sinking a sinking fund
023is the money that we take in from advalorum taxes and that's what pays our bond pay. Yes. So nothing can be touched in that unless it's for a bond fund or if we had a judgment we would have to go back to the county and we would have to say this is what the judgment amount is and then we would have to change a few things around but that money is strictly for uh to pay the boss payments. I have a question on I just noticed there were some shirts in there. Do we do a bid for shirts or do we have to go with a certain company? Um, we do not have rules as far as like what they who they have to use. And typically for you to go into a bid process,
024you're looking at over like $5,000. Okay. Um, now athletics, they do have a contract with a certain company that they have to try to use first. Um, but as far as us requiring them to use one company, we don't require that. I just thinking it'd be nice for us to use the people in town that support us. Well, and the other thing with a bid is it has to be one item that costs the excess dollar amount. So, like your t-shirts are $7. So, there's no way we would ever do a bid for that. Okay. We do get some questions um about the athletic contract. And that's a contract that I was going to look into a little bit more closely because I have heard that um your team's wanting to use local companies um
025instead of that contract um I don't know that contract well. So something that I need to look at and talk with our athletic director about. But I mean she speaks to it correctly. I it lays it out where we try to use this company um if for some reason they can't meet the need immediately. Uh like for example um if uh basketball wins mix state, they don't know that till the weekend before that large company cannot turn around and get that done that quickly. But you can work with a local company and they will whip it out for you very quickly and get that done in time for us. So um we love to support local and so I think that's something that we need to uh that we need to look at very closely.
026I just I somebody said something to me and I didn't really know and they also said that they could do shirts cheaper than what we're getting and so I think probably I'll have to check on that and then they said we support the schools with their procedure. Well, we have a procurement uh policy and so every time we go to buy something we have to follow that policy and so that's like if you need to get three written quotes to do something or if you have to actually go out for RFP bids and all that. So there's actually But uh Coach Cloud does the presentation I believe next month and I could ask him to maybe give you guys some information about that in that be helpful. Well, even shirts and everything. I'm thinking about
027everybody if you buy a bunch of shirts for the board and I mean all that. So, and those we do um we we go between different entities in this town. And I think I would say from a building level when they buy uh shirts for their buildings, I'm looking at the best job ever right there on on that that came from somewhere local. Um, so I know that what when we buy shirts there's we try to go between the different people that are supportive to us. Yeah. Because I think they are very supportive of our schools and so we try to do that from that. What the OSSA uh level everything that's covered in that I think is probably what that contract covers um like the competitive extracurriculars at the secondary level. Okay. But I
028will get information on that. So we need a motion to approve items 1 through 4. I'll second it. Any further discussion? I I Mrs. Item eight, discussion of vote to approve application for temporary appropriations for the 2025 26 fiscal year fund and building. Do I have a motion? I'll make you go ahead and I'll second. All right, I'll make that. I'll second it. Any discussion? So Sabrina, do you want to explain? So I forgot this was actual. So we had talked about this before. You know, this is what the uh auditor gives us and it's literally just based on what we collected last year. It's a percentage of that. And this is what we are able to start the new year with until we actually get our So now we can open next year. Yes.
029Everybody knows everyone that's any other discussion. Hi, Dr. Hi, Dr. I Mrs. Crawford and I item I principal director report and director operations long time. So I'll be very brief because I know I'm just going to come up and talk to few things but something I wanted to touch base with you guys about is the utilities. what we've been saving so far. I think when I originally gave you, I didn't have the current utilities, so I've updated those numbers. And then we right now for the year, we're saving about $48,000. How much? $48,000 on electricity. So, if you if you look at that $48,000 and you think about the $86,000 we saved last year, we're saving this addition on top of that. So we're doing very very well which is also showing us that our
030programs that we did our projects they're working. So I'm also looking at our kilowatt usage. I'm trying to compile that in my free time to see if we can have other numbers that we can show you that it's all working like we should. And Jeff will touch on a little bit of that. So, our water savings didn't change much. It was about $100 more, but uh we didn't really have any savings right now because of well, we had that extreme drought in in the fall. So, we were watering all the time just to keep things going. So, we had two months where we had water bills about $8,000. So, that's unfortunate, but we got to have good planning service for the kiddos. Our sewer savings, we're saving about $1,200 right now on for the year.
031And then right now, our gas we were saving, but with that last gas bill that we had with the increase per unit, they told us it was about $2 per unit price increase for that coal sn. But if you start looking at the usage what we use that'll give you a better number of what we give you which you just don't have. The other thing I want to talk about is just work orders that we complete this year is 3652. We completed 90% of these and these have all been since July 1. Um guys have been doing a great job of completing them and trying to get them done. So 10% I I can live. We got an A right now. So, we're doing well. And the cost associated with these work orders about $252,000
032that we had this year. In the previous year during this time, we had $481,000 tied into work orders and we had about the same amount of work orders, believe it or not. So the projects that we've engaged with ESP have been able to reduce some of our operation cost and also some of the stuff that we've been trying to do to save money is whatever we can do inside try to do inside stop outsourcing as much. So that's what you're talking about with the work orders we've saved based on the fact that we are doing jobs. Yeah. So we're trying to do our part to save money and that's pretty good significance. We have very talented individuals and Brad does a very good job of leading them. Um Brad and I are best buddies. We
033talk all day long right now because we have so many irons in the fire, so to speak. Uh that we are going from one large project to the next large project to the next large project to the next large project. And um it's all they're all good things. U but I certainly He is earning his his uh salary right now. I promise. Um and he does a really good job of balancing all of those things and it's very you make my job much easier because I don't have the talents that you have. So we're a good balance um to that to do accomplish what we need to for our school district. So I just want to publicly say that and say I appreciate it. Thank you. I'm just loving on all the Jones children today.
034I have a very a specific question about what they do. I know like when you're at home, it is just a straight percentage of your water usage. You didn't know that? Well, I'm just curious because like I only know I had a water leak and they say, "Well, if you show me from the plumber that it didn't go down your drain, then we don't charge you sewer." or if we're watering fills, it's not going down our drain. So, our sewer did not go up because on those fields, we actually had irrigation meters. Okay, they have separate meters on those. Okay, that's what I was that's why that is still lower even though our water was significantly. Okay, that was my question. But then um so anytime we do have a leak, we do find that
035leak, we take pictures of it, we send it to TPWA, and they do make some adjustments on our sewer to try to help us. Any of our any of our outside watering is on its own meter. Is it just like the playing fields? The the baseball softball field is on their own irrigation meter. Uh the football field at the track is not. So that one does have the sewer cost. you should ask him to someone that one's a little difficult to get to and we've been looking into it and trying to figure out the best way and we just haven't come up with a solution yet. But yeah, we are still looking into it. And I will explain that because Sean asked me a question that um I often when Brad and I do things
036together, I explained that he is not my husband. My husband does work here, but his name is Dwayne and that's my honey. Shout out honey. It's usually watches this. Ste Stephanie Amanda and Brad are brother and sister. I'm not sure if you knew that. When she said we should have had our mom here because we have the same mom. I was like related. They're brother and sister. I went there. So I'll leave it over to Jeff now. You want to introduce him? This is Jeff with Energy Solutions Professional. All right. Well, after she said that the costs are up, that like you said that goes into a lot, but um I'll get into that as as we go through it. So, we just wanted to uh you can go to the I I know we
037you guys are going into a session, so I'll try to be brief, but also um if you have questions, feel free to ask as we go along. Going to provide an overview of the project that we uh have done for you guys. uh give you an understanding of what the measurement verification process was that we used, what the results were, and what the subject would have been achieved, uh from from the project that you all did with us. And so, um quick overview of the project. Um it's your pretty much your whole district, right? And we did two projects, as you know. We did a lighting phase, uh which was phase one. That was about an $800,000 project. And phase two was building envelope, water conservation, controls, heating and air conditioning. It was a more
038holistic look at your facilities and some improvements. I do need to say one thing that we really absolutely expected to be 100% done by now, but unfortunately the T-MAC units uh the contractor that bid on the project initially um when they submitted what they had bid to us and we reviewed their submitt, it was not going to work at all. And so we kind of had to go back to the drawing board. And then unfortunately those units, I don't know if you guys know, but those rooftop units that we're going to install there had a 36- week lead time. 36 weeks. So, we've kind of twiddling our thumbs waiting for those units, but they're due here pretty soon. And uh the plan is absolutely to be done before the start of the next this coming
039school year. So, uh that's the project. Those are all the things we installed. Um As you can see, it was a fairly comprehensive broad scope of stuff. Um, as part of this program, we are contractually required to measure and verify and prove to you that the savings occurred. And this was a process that we went through talking with Tanya and uh Brad at length. And you can notice that the methodology that we used in all cases was option A from what's called the international protocol for measurement verification. Option A means that we measure what the efficiency and the energy consumption of the equipment that was there originally and then we measure what the energy consumption is afterwards. So there's no question about did we achieve what we said we would achieve in order to you
040know so uh lighting pretty simple you measure the power at the switch how much power did these lights draw how much before and after each one of those uh water if you replace a a toilet you can measure how much the flush was before and you can measure how much the flush was after right um weatherization so seals are outdoor doors and along windows and walls and stuff. We took pictures of every situation, measured the amount of the crack, did a delta t from interior temperature out. So, we did a very thorough job of calculating and being able to prove to you uh what whether we achieved what we said. Um I think one of the keys, yeah, let's go to the next one. This is the crazy this is where there's going to be
041a disconnect from what she said to what we're saying. Okay. And I think there's there will be some explanation around it. But um because we used the option A, we know the magnitude of kilowatt hours and thems of gas and gallons of water that were saved, right? But that is very specific to each measure that was installed. It doesn't look at the whole district. And one thing that you would notice if we didn't say that we're going to save 100% of the energy in your district, right? It was maybe 30% of your electric that is associated with lighting. That you use a lot more electric than just lighting, right? And similarly like the water conservation, we actually saved a massive amount in the elementary schools where we changed out, but we didn't do the high
042school because it was a little bit higher payback than what we wanted. So the buildings that we did water conservation in, candidly, if you water your football field for one night, that's more water than the flushes that you have in the elementary school. So your your net cost it it gets lost a little bit but the reality is in those schools the amount of water that you use went down dramatically right and similarly like uh if we go to the next slide this is one where man I I can't see it so I'm not even going to try from here my eyes are no good so but I'll just tell you that this is in the measurement verification report Kenya that we sent to you This identifies for every measure that we implemented what we
043projected the usage savings would be and then the measurement verification actually we did the before and after to prove that we we did achieve that for you. Okay. But as an example, if the gas cost went up $2 and it was 375 before that month, you were paying over 50% more in a month where you use a lot of gas. So, ironically, and we had this conversation, I don't know if you remember or not, but you said, "What happens when the rate goes up?" The thing that's crazy that in your chairs you see the net cost go up, but the reality is if you hadn't done the savings, you would be paying way more, right? And so I I'm very sorry. I wish that if rates had stayed the same, everything had stayed the same,
044you would actually see a real significant and on the electric side, we did kind of see that on the on the lighting right away, right? um unfortunately, but one of the things that we're going to do on an ongoing basis is take those measurements each year and demonstrate and if something falls out of whack, then we fix it and make it so that you're you're getting the savings. Okay. So, um does that make sense? Okay. And I'm I'm being really high. I apologize, but I remember us talking about this when we voted for the project because you you can't guarantee present day dollar savings because you don't know what the rates are. That's right. You can you can guarantee you save this many kilowatts or this many gallons or and so actually let's see um
045can you go back more slide back? Yeah, the previous slide. Oh, you have to have it out. It went up to we would have had a significantly higher bill. Yes. You'll notice on this one, we have projected savings guaranteed and what we achieved. And we we actually took a negative. We wanted you to know that what we had felt like you could achieve from a controls perspective on set points and doing um scheduling that you could turn equipment off in the evenings and and you could have temperatures that were a little bit cooler in the winter and a little bit warmer in the summer. We know from now working with Brad extensively when you get really cold snaps, the buildings don't catch up. So he has to run the buildings all day. So we actually
046calculated what that impact is that you're not able to achieve what we had felt like you would be able to achieve. And the irony is even with that deduct, you're still we're still saving more than what we had guaranteed. Okay? And um you'll notice that there's a big difference between the guarantee amount and the projected amount. And that's because Tammy and Brad were really candidly quite conservative. Usually, um, school administrators try to do as big a project as they can to maximize the amount of stuff that they can get done. And I have no problem with it. You know, you you were conservative, but so the guarantee amount is actually much less because the guarantee that we give is that there will be enough savings to cover the debt service. Okay? So, I just want
047to be clear that that's part of why um it it's a little bit lower guarantee and there's such a big we usually only have about a 10% spread between what we project and what we guarantee. But in this case, because we did less project and actually what that means, note one is kind of important. This is why I wanted to go back to this is 100% of the excess savings any extra savings that's generated that goes to the district. We don't participate in that. ESP doesn't participate in that at all. So in essence, Tim, you created a positive cash flow for you by by this. So let me remind you so we it wasn't a loan because it's a we call it something else. at least part of the answer because we don't take loans
048but we took that and paid you all upfront all at once. No, no, no. So, as a matter of fact, we right now we still have like 600 500 600. We we paid you as you did. So, not up front, but as you complete That's right. And then the idea is we use the savings to repay the lease purchase agreement. Right. So worst case scenario, we make enough money to make the payment um and break even. We still have nicer facilities, a nicer, right, more energy conscious things. But the fact is we will have enough savings to make that and then like he said have more positive cash flow so we make money on it and improve our facilities. And I can and I really shouldn't say this, but I'm going to because it was
049just so ironic to me that I actually sat in the board meeting. This was about 15 years ago for a school district, a very small rural school district. Their wrestling program was going to have to be cancelled because they didn't have enough money. We created enough positive cash flow that they had money to pay for the wrestling. So I just as I was sitting there it was kind of ironic to me that she was talking about wait a second I've used energy for a rest you guys do what you want to do obviously. So okay um any questions or anything is that oh I was going to say one thing I can tell you just for the building envelope where they're doing the thermal blocking inside the middle school was a was a big drastic
050change. Um, while we were doing it, we could tell that it was cold that night. You could feel the cold air, but as we were putting it up, each area that they put it up, you could tell it was nice. It felt warm, tired. So, I know it's more energy efficient now. And that was just for the feeling of it. So, I wanted to make sure it is very big. And I what building? Middle school. Middle school. missile had gi almost three foot areas where we just had wind infiltration, air infiltration coming in and they had walking up there and it really worked out very well and all of the buildings during that cold snap where they would normally get down to 68 65 and get low, they all stayed in the 70s. So which
051is telling me that what we did was very beneficial and we didn't have and I didn't have any breakage. first time since Oh, I might make one more comment. Um, part of the what we did was we identified here's the things that will save energy and then we talked to Brad about where are the systems that are causing you the most headaches, where are the things that are breaking the most? And so the positive cash flow was used to address some of those worstcase units. and the T-Mac units are are part of that, right? Um but so that's probably part of why because we replaced some units andor repaired like at Green Middle School, right? Yeah. We we completely retrocommissioned some multiszones that were a lot of problems, duct work, it was weakened terribly. We
052fixed all that and so now it's more comfortable and you're not paying as much for maintenance. So that's the science thing. Thank you, Jeff. Thank you. No, you did good. I'll get out of here so I'm not tempted to keep. Thank you. Thank you guys. Take care. Item Judender Jeff is super super smart and so I'm like, "Okay, you're going to have to come in and talk to us on our understanding level of terminology. Uh, but he has really done what his company has done what it said it would do and we are seeing the the benefits of that." Absolutely. Um, we have 520 employees as right as of right now. 3,623 students. That's down from 3635 um last month. Um, we have 180 prek students, 445 at Cherokee, 490 at Greenwood, 500 at Heritage,
053707 at the middle school. Probably feels like 707,000 at this point in the year. 1,31 at ths in central and we have no transfer spots um for this fourth quarter. Um just a few updates on bond uh roof repairs around the district have started. Um so we use some of the remaining bond funds and uh Brad works with the roofing consultants. They gave us roofing reports about what we needed to do around the district to get them all up to uh where they need to be to be safe and effective. And that all has that work has begun. Uh the marquee at the performing arts center has been ordered and um we're hoping that's going to be installed uh pretty quickly Cherokee parking lot. Um we were able to extend that. It's not uh concrete
054or asphalt, but it is uh been the city helped us with some millings. They've been working on that and then they will it will be compressed and we will have parking blocks. We did that today actually. Did that today. Very good. It turned out very very well. So now we just need to put a parking box on and we'll Yes. Andreas parking much needed. Yes. Um the scan the transportation gate you know that's already that fence had been uh installed. The gate was up the scanning capabilities for cars. So we'll be able to uh I think Thursday actually was supposed to be here on Thursday. So um uh the barn the building package was has been ordered uh yesterday. Uh Brad sent me some pictures and I heard some stories uh today where uh the
055ICTC students actually came up uh with their instructor and their heavy equipment and worked on building the pad for the barn. So um it's a you know a combination of those two entities working on that and then working uh with our construction management today. He said, you know, a girl came up as they had blueprints and she's like, "Can you explain those to me?" And he spent like 10 to 15 minutes like doing a little mini class on how to read blueprints with these kids. And so they're getting involved in creating that. Um building package has ordered and should be here in May. Um we'll have everything ready at that point and then we're right on target so far to have that barn ready for our kids um in August. Um the armory we are
056hoping to close uh around June 2nd. Um this would allow construction to begin in a perfect world August in August. Uh it's never as quick. It's a hurry up and wait kind of thing with that kind uh with that. But we're doing everything we can to be prepared for. So once that goes through um we will you know be ready to start moving on things as quickly as humanly possible um meeting all the guidelines for uh posting and the title 61 and having bids out so long. we'll do all the legal requirements. If we can get started by August, uh that's great. But, you know, by September one, I would hope would be the latest. If we have the June um the June 1st um completion day or the since we close on around June
0571st, you think that's five to six months. Um he I'm told less than that, but I'm so two more than that. So, it's really not I would love to say we would begin August 1st and we would be in there by January 1st. Um, but everything would have to go exactly right, I think, for that to work. And and it is it is a renovation. Um, there are many pieces of that that you just don't know what you're going to find until you rip it open. So, we were talking about one side of the building perhaps offices. Not everything can have a window, but where it can have a window, we would love for it to have a window, there are windows on that north side of the building. They're just covered in metal. And
058so, if we can cut them back in, we will. But until we, um, acquire it and can go knock it down. We're not exactly sure what we're going to find. So, um, if you're a praying person, pray goes well. Um, knock it knock down walls, windows. We're not knocking the armory down. No. Oh, yes. Yes. not knocking it down. Um so lot of exciting things going on for that but we're just we're hoping that we'll be able to close and then we will get very specific from there. Uh uh March attendance uh actually I believe it went up at every site. So that was good. Sequoia had 92.2 up from 88. Cherokee was 94 up from 92. Greenwood was 93.5 up from 91. Heritage was 94.9 up from 91.8. U middle school was 93.2 up
059from 89. Um and high school was 91 up from 89. So um it's good increase in attendance in every building. So that's good. I think maybe the winter winter illnesses are getting better. Winter did not help with those numbers. Did not help. We were sick. And now we have allergies. So I'm curious to see what this month will be like. But child nutrition data, we served 63,894 meals in 15 serving days. Um, we will owe TART bills $24,467 with 35,000 and some change in other bills for expenses of about $239,722. We'll be in uh reimbursed $240,000. So we're in the black for like $367. We're doing good. Uh TMS 20% of the students are eating breakfast. Um it started at 20% 25% 25%. Uh THS had served 20 20% then 25% and then 22%. So
060breakfast numbers have increased and that's what we wanted. Um I've been out in the schools in the mornings. see the grab and go carts was at the middle school I think this week and I saw kids stopping and getting things and so it's going in the right direction and that's what we uh that's what we wanted. So that's good. Um another news in child nutrition the state department was here for a little over three weeks and we passed our review. Um, we did have one. We can no longer What one of the things we were doing trying to get our supper numbers up uh was uh teams and after school, but we can't send the meals off campus. Uh, so they did tell us that we were we needed to edit how we were handling
061that. So, um, that will make the supper numbers go down a little bit, but um maybe one day we can rewrite an application the way we be able to get that. But they a three-week review was a long review for for any on per in-person review is that's a long time. And um our child nutrition uh team um with our child nutrition company did very well. I mean they work in in tandem very well and u so I I believe that the state department was very pleased. Um the woman that has been here has been wonderful to uh explain all the new and you know we just have an interest in learning how to do everything correct and she knows that. And so as she went through things um told us the best way to
062do things, gave us advice for things because we want A+ on everything. And um I want to thank Lacy and Heidi and uh Colin and Victoria um for all that they're doing um in child nutrition because it's it's a big it's a big piece of our financial piece and our operational piece. So, thank you for that. Um, just some dates. Uh, this Thursday night we have the OSSBA zone 8 meeting in Muscogee. Uh, remind you at the TOI, the teacher of the year and retirey reception on April 22nd. Um, the honor grad lunchon and you are all invited to attend is on April 30th at 11. Um, accent on excellence and I'll send this to you Friday. Um, May 21st at 8. And our graduation again is on a Sunday afternoon. So, I keep saying
063Sunday afternoon because people are not, you know, that's noon. Um, and that's all I have for today. I have heard um lots of people happy about having a Sunday graduation. Um, I think we may be asked to do it that way. For one, you have other area schools, so people get to go watch other friends and family and people come in. And for people traveling, coming on a Sunday afternoon is often much easier than coming on a Friday evening. And I mean, I've heard lots of people are happy that we're doing it on Sunday. We have too. Uh we we've talked about it wondering if this will be the first of the the rest of graduation um traditions. Um because we have heard the same type of comments having a party, you know, people parties
064and have dinners. Yeah. I heard lots of and most people know we moved it for a reason but they been happy about it. I think those that have moved it like this for a reason end up not going back reports item K discussion and vote to approve the following surplus one two three Central Greenwood and Cal High School I have a motion Move to approve. Second. Any discussion? I item L business items consent do vote to approve the following and this is one through four on item L1 C. strike exclude item C. Do I have a motion? I'll make a motion to approve. I Dr. I item M discussion and vote to approve the schedule of conferences. I like that motion. Any discussion? I Mrs. I item end executive session. Executive session authority 25 Oklahoma
065statute 307B12 and 7. The board proposes to discuss the following matters during its closed session. Superintendent evaluation part one with the two domains of operations and staff relations. HR I have a motion I'll make a motion to [Music] go I You're welcome to stay, but I don't [Music] Okay. Item O, let it be noted that we return to open session at 8:29. Item P, a statement of uh the executive of session minutes um focusing on operations and staff relations HR. The board completed part one of five of the superintendent evaluation for the 202526 school year. Item two, motion and vote to approve uh the following personnel items. And this is one, two, three, four, I think it's 39. Is that correct? Yes. With item uh two, let me add these names. employment. Leah Arnell Sheets,
066LPN, school nurse. Gracie Davenport, teacher pending certification. Amanda Harris, teacher pending certification. Dusty Ciphers, TMS principal. And we marked out the uh second name. That name was withdrawn. Okay. So, I made a motion. Do I have a second? Okay. Any discussions? Miss Nemo. Hi. Dr. Hi. Hi. Mrs. Crawford. Hi. And I think this R, new business. And we do have new business. Item R A one motion and vote to approve the following trips. One, Mandy Stafford and Charlotte Wyman United States Marine Corps Educator Workshop San Diego, California, April 28th, 2025 May 2nd, 2025. US Marine Corps funded. I made the motion. Say, do I have a second? I'll second. Any discussion? Maybe I got it. Miss I, Dr. Hi, Dr. Coffman. Hi, Mrs. Crawford. Hi. And I with that we are [Music] ajourned. That was
067hard.