001All righty. Good morning, ladies. Welcome to the policy committee meeting scheduled on July 17th. Today, we are going to review over 16 policies um that are pertaining to revisions based on state changes that occurred as of July 1st. I do want to draw your attention to policy 2221, policy 2623, policy 5111, and policy 5517. [Music] Um, these policies we have already gone through before, but there have been additional changes. >> Can you say them one more time? >> Yes. So 2221, >> 2623, >> 511, >> and 5517. So we just recently approved the updates for 26,23 and 511. So for all four of these, there have been additional changes that went into effect July 1st. So, we're going to bring them back because we have them in this packet because there have been additional information.
002So, I just wanted to highlight the fact that we've four of these policies we have worked and seen before. Um, but because of the July special session we're going to bring back so that we have the most current policy. Now, the thought was can we go ahead and pull our first reading on these two? Well, if we do, then we don't approve the changes that were already there. So, we're going to take these through for final approval and then bring these back again. Okay. >> Okay. All righty. Um, we will start with 2221, which is mandatory curriculum. Um with this particular um policy, what you see in green here um really what has happened with this particular policy is the language has been added in regards to the teaching of sexual education. And that's what's
003been added in green. and you all have the ability to um read through that, but it reflects the changes made to Indiana law where uh such things as parental permission must be garnered before you take the class, specific requirements on if you do take the class regarding human development, there are specifics within that. So, you have the ability to read through that. Um but all of this is directly related to um Senate Act 442 and its requirements. >> I do have one question. Y when students take the health class for the health and wellness requirement, I know some of this information is covered, will there have to be permissions? >> Yes. So I can give you an update on that. We have been working on this particular law um under Dr. Young's guidance. I have
004worked with um Dr. Gatewood and Mr. Enman to garner K12 what content is being taught at every level. Well, there's nothing being taught at the elementary level that would fall anywhere near this. Um neither at the second at the middle schools. At the high school, there are very specific courses that are going to be touched and affected by this. the um high school principal and department chairs are now putting summaries together, putting all the necessary documentation that will be presented to Dr. Young and the board so that you're aware of what the content is um what courses are affected by this along with the um permission slip that families will be given for them to sign off on. Nola also gives us guidance on what that language can be. Um, so all of that is
005in the in the works and you should you along with Dr. Young should be receiving that in the coming days. >> Okay. Okay. >> Um, the one document one p the bottom of page two you will see our current policy states that the board approves your the content of instruction before it is taught. And so that is um not new. Um that will remain the same. All righty. For policy 2410, this policy is in direct connection to um Senate um Indiana code. It's really a House Bill 1285. Um it's Indiana Code 2026545, but in essence it prohibits school corporations from adopting a policy uh preventing a parent from recording an IEP meeting, right? And and currently most policies have that. We now have um to make our policy current to state law. So, what you'll
006see in front of you is two options that you can take a look at and decide which way you would like to go um as it relates to option one and option two. Um, and it appears that um there are some slight differences um but you both can take a look at those and decide which direction you feel is pertinent in regards to the language. In past practice, have we have parents recorded? I mean, >> some have asked and in past when we've when they've asked, we've made sure that we also um recorded at the same time. So it it's not it's not as if it's never happened before. Um but there were parameters for it to happen. For example, they had to have prior permission in order to do so. Those types of things.
007So um part of how this process will work, there are some parts of it that aren't going to be new because we've followed it in the past when the request has been made and granted. So it's very much like option one is what we currently >> yes have. They request it and you know they uh they record it we record it >> and then the major thing with option two is that they have to let us know. With option one they don't have to let us know. Option two, they have to let us know. >> What type of burden would it be for us to on the spot recording? >> Um well, depending on um the nature of the meeting, if you're talking parent teacher conferences, generally that meeting occurs between the teacher and the
008and the family. >> Is the is the teacher going to be fully equipped to be able to record just as easily? We surely cannot ask and wouldn't expect the teacher to find a recording mechanism. Right. >> Right. So there >> or to use their personal device. >> Correct. Correct. So there are some parameters there of just not giving prior notice. The others is is there are meetings for example exceptional learner meetings where all people need to be at the table with representation. Sometimes that takes time. You want every you want advocates there. You want teachers there. You want teachers of record there. Um, so there is um there are I'm not going to say concerns. It could be done either way, but having prior notice allows everyone to come fully prepared. >> Yeah, I'm leaning
009towards option two. >> I am two because in option two you can know in advance. Um my only concern with that was is it a burden on parents is you know is that a burden but it looks like >> either way they have to provide their own device >> right they have to do their own device and >> if they want it >> maybe what we can do is to add into guidance or our parent university like hey you know if you want to record that's great that's fine but you have to just give us a couple of days notice so we can as you already stated we can prepare >> because we're going to record too >> because that was concern when this first came out that that option was not presented originally >>
010right >> so with option two letter A would you want to choose the principal shall notify the principal >> yes because they would have to be the one to get all the technology organized >> and the principal is a lot more accessible than >> and hopefully they would be a part of >> All right. Yeah, they would probably know what's going on anyway >> at the meeting. Yeah, >> if that um the where you see on the back of page two under optional um we have the video recording um such as parent teacher conferences, meetings um unless it has been requested. That option is currently checked in our policy. So, I I wanted you to take a look at the green portion that's been added to that check. >> I like that we're being uh
011sensitive of parents who are hearing impaired. >> Yep. So, we'll leave that option check. Yes, that's fine. Y Okay. Okay. So, um 2414 is the full update on reproductive health, family planning and human sexuality instruction. Here, this particular policy now has all of the legal requirements that come with Senate Act 442. For example, we're required to teach abstinence from sexual activity outside the marriage. Include the instruction of abstinence in in um the topic area when we're covering it. Um include the instruction that is the best way to avoid sexually transmitted infections and other associated problems. Um there's that aspect of it. The other piece of this is that if you take a look at letter E, this is also a specific requirement that the secondary folks are already aware of and are working on. It's
012very specific and at least you're showing a human growth video must be 3 minutes in nature, high definition. It must show from um conception all the way through birth. So there are very specific aspects of this video that must be shown if this content is taught. This policy covers all of the requirements that the current new law put in place. So that is why you see um green. It's certain things have changed even in just titling. for example, sexually transmitted diseases is now uh denoted as sexually transmitted infections. So that's another language change. Um and then you'll see a couple of other things on the back side um that are part of the new law. Um, for example, in seeking permission from parents or guardians, our notification to parents per this new law must include
013a direct link to for families to review the content that's being taught. We must also notify families whether a male teacher or a female teacher is going to be teaching this content. And these are some of the letters that you'll see, A, B, C, and D. As you can see, letter C is whether the instruction on human sexuality will be provided by a male or female instructor. >> And will it be a co-ed or non-co class? >> Correct. Now should they decide to do non co-ed groups >> I guess and they'll take into consideration the burden of >> yes >> making that and make parents aware that this is these are the options. Yes. And for some it may be the the entire course may be evolved around this, right? If you're in that family
014and consumer science department and you're talking about that piece of it, um the the permission may be for the entire course because it may be interrelated. In another course such as health where maybe a subject matter of um AIDS and HIV may be taught, it may be just a small snippet of that course that the permission slip is actually going because there's so many other things that fall under health. Um the the high school has definitely been working for multiple weeks to organize all of this. Um as there will be several courses that are affected by this these requirements. >> This go to everyone or only students enrolled in those courses. >> Only students that are enrolled in those classes. >> My question is this. Um I understand what's being taught here. I'm curious. I
015know we don't teach human sexuality in elementary school. However, elementary school students are um having their first period. >> Are we is there any curriculum then that talks about >> not at this time? >> Okay. >> No, not at this time. >> So, the introduction of this might happen is not even discussed anymore. >> Okay. >> No. No. There is health at the middle school. Um but these topic areas are not mandatory curriculum. Therefore, they're not taught. >> Them ladies are just >> Okay. Um is um student privacy and parental access. This is in direct relationship to um the written consent needed for courses like this. Or if you remember um we if this is also a reminder in putting it in policy that if we wanted to survey students we need to have permission
016from families if in fact we're asking for their personal uh opinions on certain aspects. So it it reads as such for personal analysis, an evaluation or a survey of described above and it gives the A through H gives what those categories are. Um the the reminder that we need to have um permission to do so and there are parameters that we need to meet when we're seeking permission. Um there is a timeline date and we have those uh steps that were shared by the Indiana Department of Education. Um option one on page two is our current option where the board prohibits the collection, disclosure or use of personal information. That is our current policy. >> Does this already go like in the handbook or something or how Okay. Um 2461 is um It is also
017related to >> the aspect of um it you and I are both the same thing. >> Um it's related to the uh otherwise not being able to tell folks that they can't record. So, this cross reference with our previous one, but because uh 2461 is specifically related to um recording of IEP team meetings, that language has now been transitioned into um this particular policy. So, you'll see the crossing out of the red here um and the top green at the top where it says that the school board shall not adopt a policy or otherwise prevent the parent. So, that's why the red is taken out. >> Okay. So it'll be the same as >> our previous work we discussed previously decided. >> Yeah. >> And it'll follow the same options and the same guidelines. >>
018Y >> okay. >> 2623 is student assessment. Um and this policy updates the Indiana code related to I read and um those individual students for example all grade students failing the IE3 assessment will have the opportunity to retake the assessment at least two times in the summer before the grade three required retention. That was not in the previous language, but that's new and it started this summer. So now that's written in the policy. >> We already been practicing having grade two take it anyway. >> Correct. Yes. So grade two now takes it. Now grade three if they this past summer session they had the opportunity to take it twice before a decision was made about retention. They had two more times to take the test and try to pass. Um >> but if the first
019year they're retained and they don't the second year because you can't retain them twice. So >> yes, there are parameters within um uh the uh good cause exemptions and additional parameters that you will see >> um that prevent them from there are certain certain things that have to be done before you can no longer retain them. And that is part of what you're referring to, Miss Kelly. >> Yeah. >> And then how will we notify folks of the appeal process. So along with the um was the language that's in here currently the principal as such here that we have checked because this is currently in policy they are notifying families meeting with them sharing the information because they also want them to know why or why why they may have not met the good cause
020exemption right and what that could mean what is the best decision for this particular student what this coming school year will look Like so for all of them including if they they pass because of a good cause they're sharing principles are sharing that information with families so they're they understand what has occurred. >> We do have to select some things. >> Um our current policy has that the principal um deals with the appeal with the parent submit the appeal in writing and we have principles that's been our current practice even in a normal retention right uh process the the appeal has been given to the principal and option one is currently chosen where the determination is final as you all do not hear appeals based on this determination >> the other ad that's here um
021that was not four addresses the exemption for English language learner students. So hence you'll see all of the green um and the parameters of these couple of parameters does not achieve a passing score on I read and attends a school of at least 50% English language learner they in essence are not retained but that's until 2728 they may make some changes but they're they're giving some padding um with this particular law for English language learners and it denotes that here in the policy. Um there's also a caveat to the requirement of participating in the Indiana Literacy Cadre based on fewer than 70% of students passing I read. That's part of state law. It's been added here. Um and now you will see the mathematics screener and mathematics interventions that legislators added to um starting with
022the 2627 school year. So all of that is new. >> I'm glad that the English language learners get a little Yeah. a little break there. English is a tricky language to learn. Okay. um 3220 um has been revised to incorporate a couple of amendments based on Senate Act 241. Um the green language that you will see is um a new choice on um what currently We have option two chosen. And within option two, we have letters A, C, D, E, F, and G chosen. >> You said A, >> A, C, D, E, F, and G as chosen. Um op letter B is a new option that we can check where it reads the academies of the students in the corporation including employment in a high need area such as those defined under Indiana code Indiana
023code 2029 315 you're not going to go there and find a list of high need topics you're not basically what it says is the high need is based on state data including positions that are open across the state. They don't narrow it so that um it could be different from us than it is another district. So they leave it very broad where you're able to work with state data wise to make a determination on if a position is considered high need >> in your district. >> Okay. >> Yes. >> So we do have that flexibility. >> We do. So you can you can we can choose to check B if you would like. >> That just gives us more flexibility. >> I would think so. Yes. >> Yeah. You think we should go with B?
024So add B. Okay. So >> cuz B was the new >> Yes. >> Yeah. That's the new thing. >> Yes. >> So then we don't have option one here at all. No option. >> No, we went straight with uh option. Yes. Two. Sorry. gives us more flexibility. >> All right. And the back portion, this screen is directly related to the code um regarding supplemental payments. Um it under this policy it's not based on state law, not pike, based on state law that um this supplemental payment under this policy is not subject to collective bargaining under Indiana code. and it gives um that code portion and this is directly related to um this house bill act that came through. So um we don't have an option to say oh we're not going to do that because
025it's part of Indiana law. >> Okay. >> Now the amount is that an option like is there a set amount? >> There isn't. >> Okay. But whatever the district sets is what it sets and there's no it's not a part of bargaining. >> Correct. >> Yeah. Now I think if you um if you continue reading down. It says that if you want to utilize this exclusion, the board must pass before September 15th of any year a year a year one or a two-year resolution indicating that that portion of the percentage of education fund revenue allocated for supplemental payments is not considered part of the educational fund. So, it's law, but you could utilize an exclusion option saying that you don't want to go that route. So, the second portion of the law gives you the
026ability as a governing body to to create a resolution to do something different. So if you want you all want to discuss that with your fellow board members to decide which direction you want to go, I can pull this um because I think that there's a piece in here that that you could choose to do something different and there's a timeline um by September 15th should you want to do it. >> I think we should do that. Okay, we should >> um 5111 um has I just want to direct your attention to um the school transfer portion. Um, honestly it just cross references the only the only change to this policy is on page four and they have removed no student transfer shall be accepted for athletic reasons. that is being removed directly based on
027new law that says you now have the ability to transfer based on athletics. So that is the only strike in this policy. So just denote that that that is part of why I mean it's four pages but there really really is one strike through and that's a removal of the athletic piece. >> All right. >> So what they're saying that No longer a barrier. >> Correct. >> You want to play somewhere else? >> All right. Um attendance 5200. There is um of course updates to Indiana code. Um, if you take a look on the first page, you have the board may select one, both, or none. We currently do not have either of these checked, but I wanted you to to review this to make sure you were okay with that. Um, or didn't want
028to make any revisions to this based on what the current policy is. Um there isn't any concern that what I'm implying that that we should but I just wanted to should there be a question about why are either one of these well we chose not to um um address Those So we do have the exceptions to compulsory attendance excused absences. We do have that. >> Okay. >> Yeah. And our the thought process for the two up above um in regards to not checking them is for example the IDE has been given has given us very direct uh communication on what qualifies for remote learning e-learning um and within those parameters there is space right I'm at I may be at home but you're here and so that in itself takes care of needing to check
029one of those, right? It we the state gives us that definition and leeway in the guidance that they've given us. Hence why we moved away from that because we felt we we were moving under the guidance. Yes. >> It's already there. >> Yes. Yeah. Um what you see on the green here um are a couple of additions regarding attendance. Um that would be of course excused. Um, and the new one is of course the military, the reserves, Indiana National Guard, but H is completely new and that's participation in the FFA organization. Yes. So that is >> in our township. >> There you go. >> Right in Pike. >> Um, and there are set number not more than six school days, but it is completely new and has been added in. >> Do we have a
030lot of students that participate in that? We do not. >> So it would not affect very many of our students, >> but it could because the FFA is right here. >> Yep. >> It could just attract them. >> But I'm saying um >> now No, not >> but it could. >> It could. Um the other green on this page is there are exceptions where a student shall not be recorded absent from school. And it reminds us that remember last year there was state law that granted families 120 minutes of time in which a student could go receive religious instruction. Now, there is an ad to that because they're they're making adjustments for secondary students who have six or seven different periods. 120 minutes could affect multiple classes. This reads that it basically the they get
031the equivalence to attending one elective course during the week. And so they expounded on what is now uh legally binding for time that they can go to receive religious instruction and not be counted absent. >> So the 120 minutes is not green because we've been that started last year. Um we currently have just for your records under um we seek written statement for from families on absences but we chose we have currently a C. And then the excused absences are A, B, C, D, E, F. With in the immediate or relative? >> With both. >> Yes. G H I K. The H we determined in a past policy me committee meeting that this is a 6 to 8 week window just following uh common practice for maternity leave. >> Okay. Um the co the green
032here additional green is um understanding that we have to have categories between excused and unexcused which is not new to us. We we had that additional green is that no student shall be suspended or expelled solely on being chronically absent or habitually truent. That is now um part of the law now in policy. Um, the definition for chronically absent has been updated based on new legislation and that means anyone missing 10% or more of a school year would be considered chronically absent. >> So out of the 180 days required, 10% would be 18 days. >> Yeah. So, I wanted to draw your attention to the bottom of page three where we have two options regarding extracurricular activities as it relates to attendance with option one someone being habitually truent be allowed to participate or option
033two not being allowed to participate in extracurricular activities if they fall under the habitually truent definition. Um, and that basically is being absent from school 10 or more days within a school year without being excused. Um, >> those would be unexcused absences. >> Is that different than chronically absent? So, chronically absent is 18, but habitually truent is 10. Yes. And there is a a a a rolling window piece in that there the state is looking at it in two different ways. They are looking at habitually uh truent that's 10 or more. The chronically absent is looking at it collectively at the end of the year. Did you miss 10% or more? You can still be you can be considered habitually truent and not be chronically absent. miss 18. >> Correct. >> Gotcha. So, you have
034to miss 18 before you're chronic. >> Or I mean I I as I was having a conversation with someone earlier this week where in my head as a secondary person, I divided up and look at it in semester. So 90 days, nine days. You're you're kind of following along. Look at the end of the first semester. If you're in that nine day mark, you still have another semester to go. We need to be having conversations about where this could lead. Are we still there? Yes. Yeah. Are we still following the >> fiveday? We're having >> That's still policy conversations. >> Yep. >> Yes, that is still there. >> Forward >> the next steps. >> Correct. And that is in our policy. If you look down at truency prevention measures, you'll see from absent from school
0355 days within a 10e period. So that's that was added as part of our policy last year when this uh new law went into effect. >> So you think we should allow them to That's a good question. Um, the habitual truent person these these days are not illness. They're not someone passed away or it doesn't. Correct. It's literally like we don't know where you were. >> These for 10 days. >> Yes. These >> um are not excused absences. habitual the the definition of habitual trit means that they have been for 10 days or more within a school year without being excused or without being under a parental request that's been filed with the school and generally that's an excused excused absence. >> Do we have any like based on your experience our our coaches or
036um You got it. >> Yeah. >> Or directors, leaders of >> teacher leaders of these organizations, are they pressing for this? >> No. And I think not that I'm aware of. In my um knowledge, they're already making adjustments within their worlds. For example, if you're absent from school, you're not coming to practice, right? So, they somewhat live in that world already. Um, it's just not in policy. >> Got it. Got it. That's what I was wondering. It's just are they like, "No, no, let them play or that's the star of the show." But the reality is if you're not at school, you're not at practice. >> Yeah. >> How can you be the star of anything if you're not here? It's my understanding that athletic departments are communicating with the school regarding attendance, who's there,
037who's not in order to help coaches um keep up with who should be at practice, who shouldn't. Um understanding that they are student athletes first. >> And I think coaches probably have already said if you weren't here, >> Yeah. >> show up for practice. >> Correct. I I'm leaning more toward the option two. >> Yeah, you're not coming. You weren't there for learning >> and our fellow board members can certainly take a look at that if they have different opinions. >> But I think that would be >> okay. On page five, I want to give you the checks here. Um, this deals with the administrative guidelines. We have options A, B, C, and D. Um such guidelines shall provide is um both of those such guidelines are also checked. Um in the past we kept
038the um administrative guidelines on attendance that properly address the matter of truency by including the process. We kept that um unchecked because it generally falls under the guidelines that are up above. It's >> redundant. >> Yes. And then the law is at the very bottom too. That makes sense. >> Yep. Ready? Okay. Um this is the um religious instruction release time religious instruction. and you'll see the added in green um the elective course for secondary. Um we had a discussion early on regarding um if this would come up in the future. I remember this conversation and sure enough it's here. If you take a look at the option, >> um this if checked would give the school an opportunity to give elective credits for coursework for the religious instruction time and you would see the
039the criteria for that. Um, I think the concern that has been shared with me is the inability to know what level of rigor is being taught, the exact content that's being taught, who's teaching it, certified, not certified. There's a lot of information that isn't necessarily covered in here for certain that would allow you all to solidify and be okay with giving credit from Pike high school, >> right? >> For of course it's not taken under our parameters. You could if you felt like you know you you could get the necessary information that you would want. Um but this is the agreement if you if you choose to go that route. >> I you know without knowing what is being taught and who is teaching it. I feel like that goes against an earlier policy that
040we have that we are that we do know what is being taught. >> It it contradicts that policy which makes me >> we're responsible for >> responsible for that but we have no idea what's >> well even with the guidelines that has to include all of these things there's still no way we can >> correct it. Yeah. >> Yeah. And of course, this option would would allow the corporate for us to make sure that there is an expanded background check. Um that they hold liability insurance. Those would be required. Um but there's definitely um >> great. >> Yes. >> And by not choosing this option, we're still here. >> Yes. >> Okay. >> Yes. We still the other policy >> correct still the law itself will stand. We just are now we're just giving being
041given an option to give credits to those students for the course or their time that they're spending wherever they're taking their religious instruction. >> Got it. >> And this is a just a what if question. Do you think it would be possible at any point that we would entertain religious studies here at the high school? >> Honestly, that conversation has not come up. Um curious. >> Yeah, as far as I I know that that has not come up for us. Um but who knows? We're always pushing for new content curriculum. Um but it has not been in the nature. We've always as a district fallen back on state mandatory curriculum. Um, and so that's always been our our our base. >> Thanks. Yeah, that makes sense. >> I think we're setting a record today. >>
042You're moving and shaking today. All right. >> Setting a record. >> The 5517 is the update to um the anti-harassment. Um it the revision um omits includes gender status, sexual orientation, gender identity due to the current interpretation of title 9 by the US Department of Education. Um but this does note that we need to be aware that Indiana remains subject to precedent. Um and there are several cases in which the rights of of transgender students do have access to um like restroom and those cases have actually So, I think they want to highlight to us that yes, this has been removed, but there are cases within our state that would cause us to want to take a look at how we navigate um that. And they do a great job of of highlighting that. Um
043um within this on page one, I do want to share with you that the little box there that is not currently checked in our um current policy um under anti-harassment um on 5517. We'll go over you're at uh 01. So go to the next policy. Yep. There you go. >> Thank you. >> I Okay. Yep. >> Yeah. >> Got it. >> Yep. >> Um and so the one one area that I want to speak to you about in reviewing this policy is on page four. There is a drafting note and there is a suggestion from Naola um based on under the category of corporation compliance officers. Their suggestion for consideration is to appoint both a male and female compliance officer in order to provide complaintants an option to report their concern. Currently our compliance officer
044is the director of HR. So and that's his information would be listed and is listed on in our handbook on our website. Um so but the question becomes um do you want to consider their suggestion um of having both a male and female uh based on >> so if we did that what would that be position would that fall? >> So if you take a look here I think they offer a suggestion um that says their concerns or range of may of gender which they feel most comfortable. The compliance officer may also serve as the the corporation se section 504 comp compliance officer which in our case we don't have um they're not the same. Um our director of HR does um our complaintants regarding harassment those types of things. Our 504s are handled by
045our assistant director director in our exceptional learner department. So the same person doesn't deal with both of those. Um >> maybe the assistant in the special. >> So the question becomes this alludes to I think they they thought maybe >> um they were one and the same and for us it's not. So we would list them separately and we do. We have the director of HR listed for um the individual you contact if you have a harassment or anti-harassment concern. And we have our assistant director listed for exceptional learners, 504s, those types of things. They're both listed separately but in multiple locations. If 504 aside, that would not be included into the consideration of having two different individuals as compliance officers. Currently, our compliance officer is male. So, a determination would need to be made
046if you wanted to bring a female on as a compliance officer because the assistant director is also male, >> right? >> This also So, does the HR director not deal with ADA? >> Right. Because there's also >> Yes. So, the assistant she does. Okay. So, it all but there's also the employee for that's what I'm asking. >> Yes, they deal with employee and yes they do. >> Um so anytime it includes um staff both the director of exceptional learners and the assistant work together to address those concerns. >> Got it. >> Yeah. So we but it would be the director of HR and the assistant director of exceptional learners or the director of exceptional learners. >> No. So they're two separate, >> right? >> 504s, APAs, those concerns, they go to our assistant director and
047director. If I have a harassment concern, those types of things, that is our director of HR. But as an employee, if there is a complaint, >> do they have to stick to that? Like if I have a harassment charge, but I want to speak to the assistant director of exceptional learners, am I is that allowed? >> It hasn't been our our past practice. >> Okay. >> Usually they cover just their areas. Um, so if a staff member had a concern, they would work directly with or send their information to or contact our director of HR. >> Okay. But this I guess the spirit of this maybe is that you would have a choice, >> correct? >> Of who you would talk to. >> Correct. I think the the the premise behind this is if I'm
048a female who has a concern speaking to a male about something specific, >> then you would have another option. We have had this issue come up. >> Okay. >> And dealing directly with an adult with a staff member that could have been advised to have not necessarily a 504 but the equivalent of an adult 504. >> Yeah. >> And >> yeah. So I think that their suggestion >> work in tandem >> between both Yeah, >> I think they can um if they're connected, right? Like if if it's something that's not completely related to a potential 504 need or those types adding both because we've the expertise of both could have been used in the situation that is in my mind. >> Right. And I think this reads it says you know they suggest the board
049appoint both a male and a female compliance officer in order to provide complaintants with the option to report their concern to an individual of the gender in which they feel most comfortable. >> But the only thing is with that also that >> the folks in those seats may change which would then require us to not go by position. >> Correct. We'd have to update it anyway because >> all the time >> it's asking for name. So >> yes and we update it yearly. >> But then should those we would have to adjust based on who would be the most appropriate at the time. >> You would need to make a decision on who if if in fact we currently have a a male compliance officer who you would want to work with Dr. Young from
050a staff standpoint on who the female compliance officer would be if you want to offer that option. But that would every time that changes we would have to update >> go back and update it. >> Yes, we would update um this information. So um I think that um as you continue on it says if you're appointed to there always should be a compliance officer available to investigate a claim um that pertains to the other compliance officer should happen. So they would need to work together. >> Um the Neolith suggests that the board consider listing only um the title in this policy so that that it does not need to be revised >> whenever there is a change in the actual person. >> Okay. But if that person is not like if so we end up
051with two males or two females in those positions >> that's my only right but the one thing I want to highlight is you they give this suggestion that suggestion if you shoot choose to go forward with it it's not going to be written in policy right you're just they're just saying please consider having two compliance officers >> so the one has to be listed whether we can just have more of a >> Yes. And to note them, if you list it by position, you don't have to worry about listing the name. You're just listing the position. >> Okay. >> And it's updated every year. >> And then that can we can change the position rather than the whole name. >> Correct. >> Okay. Okay. I think we should do that. >> Okay. We should too.
052So it would be the HR director, which is what it is now, and then exceptional learner assistant director. >> I think that needs to be Yeah. Um so I wanted to draw your attention to um just let you know where it says the names, titles, and the contact information for the compliance officer. We currently this information in our student staff handbooks. >> Um, and so although it's not checked, we do it. So I think if nothing else, we need to catch up with with what we're actually doing. >> And is it on the school's website or just the district website? >> It's on our school's um website. I mean, excuse me, it's on our district website. >> Can we change from where it says individual school, can we put district? >> It already has it
053right here. Oh >> yeah. >> Okay. And then we're doing this additional. So we're on there. >> Yes. >> We just need the one check. >> Yeah. >> Okay. >> Yep. >> My bad. I didn't I read but I didn't. >> That's okay. That's okay. Three, two, three. Um, >> so is that it for that? >> Uh, nope. It is 11 pages long. >> Right. changes on >> um really it's just an update on page six of an address of the location of the OCR office. Um it's my understanding that they closed the OCR office in Chicago. So we're now working with the office in Colorado >> um on page um seven, just so that you're aware, where it says the principal shall not conduct an investigation, we don't we are not we don't have
054that checked at all. Um because our compliance officer is handling um the investigation. Um and then the last box at the bottom, the compliance officer may consult with the board's legal counsel before finalizing the report. Um that is checked. Um option one is checked on page eight. Um the decision of the superintendent is final. And on pages 10 and 11, we currently do not have any of the drafting options. Letters N O P QR are not chosen. >> I don't know. Which page? >> 10 and 11. >> And you said we're checking nothing. Okay. 5517 is the update to legislation that you can see. Um, >> this is 5517.01. >> Yes. Thank you. >> Yep. 5517.01 policy related to bullying. >> Um, I got to go grab that back because I moved it. Thank you
055for putting this together. >> Yes, I um Mrs. Muno does a good job of at least color coding the first page so we know we've moved on to a new color. >> I picked up on that. I was like, "Okay, yes, >> this is buff and this is white." Okay. >> All right. So, >> one, two, three, four, five. Okay. >> Yes. So on page three you will see um updates to this policy. Um for example um in number four there is a um they're replacing incidences with the word investigation. Um, it also gives a timeline here before the end of the next instructional day. So, basically, you're navigating with 24 hours notice. And then number eight um is the uh new language that makes it reasonable attempt to notify both the parent of a
056targeted student and the parent of an alleged uh perpetrator that the school is investigating a possible incident of bullying before the end of the next instructional day. Um, basically 24 hours. Um, I am currently working with our legal council. They did a a great job many years ago of putting a presentation together for us that I review with our administrators yearly. Because of the new parameters, um, they're revising that presentation and will once again, as normal, be meeting with our administrators um, to review the timelines, the investigation timeline um, all documents. Um, so she's finalizing it because there's also a change to the definition of what is considered bullying, >> right? Correct. Correct. And so she's finalizing that piece. I I'm pretty sure she'll have that to me by the end of um next week.
057>> So I just wanted you to be aware that we are also moving forward with those updates, too. >> Okay. >> Yeah. >> No changes. So we don't have anything checked on the other things. Um so the checks that we have made we made on our previous one. Um so for example on page three um you decided in our last meeting um to check the drafting note um the severity of the incident alleges that gives them the potential to transfer >> a student. Yes. So that was chosen at the bottom of that page. We chose May. Mhm. >> Um then on page four we chose may >> and then we chose letter B whether an incident of bully may warrant a transfer of >> That's smart. >> Yes. Yes. And those were um we had
058a very good discussion about that on our last meeting regarding these new changes and options. Okay. 5600 here relates to discip student student discipline and let me give you um all of the current checks. Honestly, the um only change to this policy is that it cross reference is with attendance where it says we cannot >> suspend or expel solely based on being chronically absent or habitually truent. But let me give you the checks here. >> Okay. Um so in the second sentence we have the best discipline is self-imposed and then students should learn both of those A through E are all checked through E and A through D are all checked. A, B, and C are checked. Um, the superintendent Oh, I'm sorry. Yeah. Will request that the state department of education provide information and
059assistance to the That's checked. The superintendent will report to the board. Currently, we have periodically chosen. Um, the next one we have the superintendent is the word that's written there. Um teachers and no student are all checked. So um so we're not doing we don't the super appoint they're not appointing the committee. >> So we currently have oh I'm sorry I bypassed that. Yes we do. >> Okay. >> Sorry about that. Thank you for bringing that to my attention. I want I went back up. I want to draw your attention to >> but is it and that committee is made up of >> currently we have checked staff members, students, parents and community representatives. >> Got it. >> Okay. I just >> Thank you. >> Yeah. Um any as as I go through all these
060checks, are there any unchecks or discussions you want to make about all these extra checks or there are no extra checks? Do we have in the second to the last check box those two check? >> Oh yes we do in all situations. Thank you Miss Lawrence. Gosh is this back page has lots of checks. Um when and when such conduct interferes both of those are checked. Yes. >> In the top the parent is checked. >> Um >> super no >> that is not checked. No, our handbook, we moved away from our handbook being signed u many years ago because getting them all returned >> was difficult. >> I did not know we did not request for them to be returned. because we don't have a um back I think many years ago we used to
061have a student we used to give student planners and that was part of the um I think prior to COVID we stopped with those handbooks um or the planner I should say um we could certainly uh go back to having them sign off on because they're putting so much of this in there >> that they're responsible for. That's why I was thinking >> Yeah. >> I thought it was still happening. >> Yeah. >> I'm concerned folks don't know >> still what they're being held accountable for. And if I know it's a hardship and a burden, but I'm feeling like if we want to hold you accountable, whether it's technology policy, it's attendance, it's whatever, if you have, we have no way of knowing you've read this or >> there is um as part of our
062um this would be just thinking ahead um a portion in our registration I believe regarding um code of conduct. Let me look into that. But we can certainly work on um trying to find an effective way to get this information um or attempt to get the information to families so we can work >> because we're holding parents saying parents you're responsible for this portion of something. I think it's only fair that we >> sure >> say >> here was your opportunity to see this information another time. >> And I will pull um all of the parameters within our um enrollment and see >> I feel like it was part of it. >> I think it is forms in there. >> I had to read through that. Yes. in order to move on to another part
063of >> let me circle back to you and I thought I thought that's what I was my understanding was it may not be like a physical sign but it's not like a >> the forms are there I think just the notification piece wasn't if that makes sense because it all transitioned to electronic >> um from the old school standpoint no we're not going to send a form home sign then we can go back and we can say you >> checked this box >> yes supposedly So, let me look into that information because I said there are several documents in there. But either way, I have this checked. >> Right. And it either we're already doing it and we just need to solidify it >> or we need to say parent. >> Yes. >> And we're
064not saying it needs to be a piece of paper. >> Correct. That we need to have someone verifying. >> We could very well already. So, I'll have some information for you. Okay. >> ASAP. Okay. >> Thank you. >> You bet. >> Okay. um 5605. This adds the ability not to suspend or expel. So there's nothing new, just the adding of the language that corresponds with the law >> for being chronically absent. >> Yeah. >> So okay, there's not a reason for you to be suspended. >> So both of those have been defined chronically and habitual. >> Yes. And then um same thing has been added for 5610. There are a couple. So you have that they won't be um expelled or suspended due to um chronically absent or habitually intruent. Let me give you the
065checks here. Um shall is chosen for letter A and under expulsion may be expelled. >> Okay, hold on. That's on page three. >> Page two. >> Oh, page two. There's no checks on page two >> under a at the very It's the little small ones there are the ones that get bias. I know. >> So, the first one is shell. >> Yes. And the second one is May. >> Okay. And then down here. No. Where am I at? Oh, it is down there. Okay. May. >> Yeah. And then on page three, we have the board has voted not to hear expulsion appeals. And then we have um the board authorizes the superintendent to develop the administrative guidelines. And here is green where you need to make a decision. There are two additional options. Now, the
066first one that is not all the way green is part of the language that we currently have in policy. So, we currently have the principal shall report all expulsions, but they've added the green portion. Um, and then you've got two additional options that you can choose from. Our other tie into the one that had the BMV. Did we shall or may on that? >> I think we shall. Let's see. >> We currently already have >> We currently have the first one checked. Let's see here. Which one it was? >> I think it was it was the one about attendance. um >> 502 cuz usually that's you know if attendance is poor that's one of the consequences So, we did not take the drafting note in that or did we? >> No, we didn't. >> No,
067>> we didn't. So, um we can um Well, we need to have them match. So, if we did Not then that would mean that we would move to the third option right because it says shall not report >> because the drafting here we did not check >> am I so are we looking at 5200 >> okay so >> and then we did not >> so I think it's letter E on page five >> so wait on but we did check the first box >> on 5200. >> I don't see any on page one because it goes from 47. Wait, wait, hold on. I need to flip it over. >> There was something about the B and B. >> There we go. And you're right. Yes, we did not check that. >> That was E, right?
068Yes, >> that was letter E. So then to make it match it needs to be the last option. >> Y >> unless we want to go >> unless you want to go back to here. >> Yeah. >> And even if we um even if we go back to here, we would need to check E regardless, right? Because if you take a look at 5200, you would check the superintendent and it's automatic that A, B, C, and D would occur. He is not. We would have to check it. >> Okay. So, are you saying that with 5200 one we need to make a correction? Um I don't I don't know that you need to make a correction as much as if we didn't check here that we're going to provide reporting to the Bureau of Motor
069Vehicle then when we look at this particular um policy where we currently have if we shall then we need to update that to the point where it matches that we're not >> because right now this policy we don't have it unless you want to go the other direction and you do want reported and then that will match what's currently in policy. >> So why isn't it why doesn't that satisfy what we're doing? Such guidelines shall provide for reporting to the Bureau of Motor Vehicles those students who have been suspended for the second time during the school year are expelled or are considered dropouts. >> It does it just it just gives the it just gives the the drafting note here at the bottom. So you're right. It it is covered here. Um yes, you're absolutely
070right, Miss Barnes, because it doubles up on the conversation covering the administrative guidelines for the above area and it's it's the same information. >> So we did pick such >> you're correct. >> We did. >> Yeah. >> Which means on this we did put it right there. >> Yes. Hence why we we did not fully choose the bottom because because it was a restatement. Correct. So then we'd still need to pick shall since we picked such right. >> It is also shall >> shall. >> So the current one that we currently have checked matches. So we they both matches this. Okay. Correct. We leave it. >> Yes. >> It took all of us to get that. >> I hope people watching are enjoying this. But that's just part of it because Miss Kelly remembered that
071we had the language in in another policy. >> I'm like, did we only have to think about does it match because if they come back and say, "Well, you didn't match." So now you can't do XYZ. >> My paper. >> Is this me or is this you? >> That is Is this mine? >> I feel like I pulled it out to show you. >> That's you. >> Okay. So there's that. This is >> We're looking at 56 5610. Oh my gosh. I don't know what 5610 just >> that was um the >> Oh, we just finished >> page three. Yes, that we were we were corresponding with the other option. >> I don't >> Here we go. 5611. >> I need help. >> Hold on. I've obviously mixed it in and I really didn't. >>
072Yeah, it's easy. It's a one It's a one pager. >> It's a one pager and I just found it. >> Yes. And it's a technical technical correction. Um, it adds the new Indiana code. It add updates the year and it adds school in front of corporation. >> Yeah, that makes sense. >> Yep. One of the probably the easiest one that we have dealt with today. >> Mhm. >> And our last one is >> look at us. >> 5771. [Music] >> Oh my goodness. >> after that last marathon we had. >> That's right. >> That's okay. >> No, we've got this. Um, so this this now adds the portion that gives a parent or guardian the opportunity to collect student property if the student passes away, transfers, drops out or otherwise withdrawn from the corporation. Um,
073so you will see that um at the bottom of page one. So, do we already have the first box? The searches is checked. >> Yes, ma'am. It is. >> And then we're adding in That would be so so sad. >> Yes. So, this um this just adds the requirement of us to um contact them and make sure um that they have the opportunity to gather any items um under those um scenarios. So that's the added green. And then under medical detectors, both and and and are checked for your for your records. >> Both ends. >> Yeah. The rest are the changes of students adding date. Uh for letter B, they add date, not just the time, but the date. Um the sequence, so the date, time, location. So there are minor uh changes in the
074word also changing which to that. Um but the big portion of what is coming in this piece is the um providing families the opportunity to collect the property. Okay. Um so I make sure I um go through so I I get you all of the additional information. >> And the one we pulled was we have the top 32. >> Yes. 2022. >> Yes. So, um, under mandatory curriculum, Miss Kelly, I have notes to myself to work with parent university to create some type of directions for families to give them guidance on recording. So, I have that, >> right? Because we want to make sure they know they have that option. And then the other thing was about the >> I'm you >> finding some way of verifying they've read. >> Yes. So I'm uh you
075all are I'm pulling that's my that's my turn sideways. Um you're reviewing with your uh fellow board members um 3220.02. >> Yes. um the supplemental payments and you'll get back to me on your thoughts there. Um and then the other note that I have for myself in regards to additional information needed by you all and I should be able to provide that for you fairly quickly is um looking at our registration forms to make a determination if in fact that information is there. >> Absolutely. Um and I will I should have that here. I'm gonna work on that as soon as we finish this meeting and we'll have it answered for you quickly >> since we got it done early. >> There you go. Um, so I also wanted to give you a re uh
076just a follow up on um there were a couple of policies that are still outstanding for review regarding chartwells wellness. I'm still working on those. They're working with chart wheels to make sure we have all of the information for you to review. So I didn't want you to think we had forgotten about those. was just navigating through those still. >> And that's Can you refresh my memory on that or is that not for this recorded session? >> Um, no, it's it's it it's the one where um there were parameters on when we could sell things um the nutritional piece and um some of the parameters that Chartwells um could and could not have. And because we've had new staff um they're working through that along with and you said one more thing >> uh wellness.
077wellness >> and I am um going to set an appointment to meet with um Mr. Jacob who oversees wellness. The big one on that one was the the change in the revision once it's it's approved of the ability to carry the inhaler for emergency rescue. That was that one. So I just need to >> emergency rescue for what? >> The inhaler the student inhaler. >> That's right. Yes. That's right. >> Yeah. So I still have a couple outstanding once I get all of the information and feedback. I have shared those policies with Dr. Young who um is also waiting for feedback back from those other folks. Um so just an FYI on that. >> And I mean just for the wellness question. >> Yes. >> If a doctor orders that a student carry that, do
078we honor that? >> We absolutely >> same thing with EP pen. >> Yes. If the doctor says this kid needs it up, you can hit them at all times. >> And we have um already created documents that this the doctor signs off on and they and families submit to um the school. I have a kiddo who requires an Ebie Pen. So that's part of our yearly process and the document is created so that you can take it right into the doctor. He signs it and you return it back. >> Okay. >> Thank you. >> Awesome. >> All righty. I appreciate your time. I will work on getting the this additional information and I will follow back up with you all. >> Thank you.