001Yes. The time and place scheduled for the regular meeting of the Northbend School Board. Um what is today? The 2nd, April 2nd, uh 2026. Um we have the call of order for why don't we start off with the flag pledge. It is there. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> And uh just so people know, we have Hannah Weedman, uh Julie Hail, Anna Huitt, I'm Nathan Mcccleintoch, Michelle Roberts, Megan Kronsteiner Cahill, and Carol Yardley, all members of the board. Um, okay. We've done that. Um, we need a motion to approve the agenda. Does anybody wish to make that motion? >> Motion to approve. >> A second. >> I'll second. >>
002We have a motion and a second to approve the agenda. Any discussion about that? Doesn't appear to be. So, I'll call for the question. All in favor say I. >> I. >> Any opposed? None opposed. 70 vote. Next item is public participation. Do we have public? We do not have public participation. All these people and no public participation. All right. Well, then we'll move on to communication section on our agenda. Uh board reports and communications. Uh any reports? I don't think we have any here that have to do with us. Nope. Next is student representatives. We have three student at least. I'm told we have three student representatives. Okay. Yes, Sasha. Guys, I recognize you. Chloe Patton and Dara Woodman. Wham. All right. Why don't you guys come on up? Come on down. >> I
003Darren, did I mispronounce your name? >> It's Don. >> Don. >> D. I'm sorry. It's not my fault. It's the handle shells. >> No worries, >> D. I'm sorry. >> Anyway, glad to have you here. We've been missing our our student reports. So, um have at it. Tell us what's going on in the school district. >> All righty. I can start off with um school graduation is coming up and we have 10 validictorians. Um we're lucky to have caps and cords back. We're very grateful for that. I know a lot of our students have been wanting to decorate their caps and show off their cords at the end. And I know last year was they were disappointed with not being able to, but we're really grateful for that. And some of which will be graduating
004with like um the associates arts transfer degree from SWAK. That's really exciting. Um our clubs Z club has been volunteering at the animal shelter lately. That's really fun. And yeah, I think that's that's been a good opportunity to get a lot of kids further out volunteering. Um, NHS and SNHS have also been volunteering year round. Um, upcoming there will be new inductions for the new students for the future years and up upcoming upper classmen. That'll be exciting. That'll probably take place in April. Um, so this upcoming we have uh the Northbound High School band, our symphonic band and choir will be going to Disneyland >> um for 5 days I believe. And then we have districts coming up as well right before we leave and then state is in May. And then this weekend on
005Saturday, we have the Bulldog pageant performing our pageant for the it's a fundraiser for the Children's Miracle Network. And we have raised um like about $9,000 I think so far. I could be wrong, but we have been working since I think November on raising money for the babies. And we visited the hospital in December. And this whole week we've been at the school practicing all day till 8:00 and well after school and to put on this pageant for everyone. And we are super excited for that to happen on Saturday at 6:00 p.m. >> Should come check it out. >> Definitely. >> Um and I'm going to talk about the spring sports. We have uh spring sports that kicked off pretty strong. We have uh track, tennis, softball, baseball, uh boys volleyball, and golf. Um I
006personally on the tennis team, it's been super fun. It's been a good season so far. Um, another thing that I wanted to talk about was um site council meetings that we have. Um, we all three of us are on the site council. So, we speak as um students and we're going to um talk about this with the upcoming juniors as well. So, they can get involved in that. It's a really good um opportunity for students to be able to share their voices like directly with the principal and um the staff members that are there. So that's another uh really cool opportunity that I feel like not a lot of people in the school know about. Um so we're planning to share that with the juniors that are coming up so that they can get involved
007in that too and um share their voices there. >> We also had the flag football girls team uh did they just play Coille and they won 630. >> Awesome. >> So yeah. >> Well, thank you very much. Anybody have any questions of you ladies? No, but thank you for coming. We've been missing having students. Yeah. >> Want to hear from you. So, thank you. Thank you for having us. >> And I do believe we're we're going to um have a couple players on black football from Marshfield as well. Did they join us? Oh, fantastic. >> Well, we did. Yeah. >> Did they not have a team? >> A That's great. >> And uh there was a reason why, but we didn't have to have board approval for that one with report. We did for the
008second. Okay. Yeah. Awesome. Sounds great. >> Thank you. >> Fair enough. All right. Students, uh, next we have association report. Uh, Northbin Education Association report. Eva Eva V. >> Welcome. >> Oh, good evening. Um, I have some slides. Uh, um, what am I trying to say? April is National Bilingual Multilingual Learner Advocacy Month and as the EL teacher, I thought what a better time to celebrate a few of my students. So, advance forward once more there. And once more again, I have some poems that my students wrote um and they typed them up into Canva and they chose the background. Um but then I thought, "Oh, I should not reveal names." And so I uh it looks better with their names on there because it's the it's a beautiful like sunset, but now we have
009this other weird thing on the side and that's not supposed to be there just so you're aware. But >> anyway, so this is written by a sixth grade student. Um I think being bilingual is cool, understanding Spanish espanol. My dad says and mom says go take up the trash, but I would rather do both later. I'm watching television. My dad says I can go play outside. My mama says to clean the house with her. My dad says to guard and me mama says to me and the words swirl in my head. >> Right. The second one is written by um also a sixth grade student. Uh being bilingual is awesome. I can go back and forth speaking English and Spanish, but people go crazy about it and always ask how do you say this in
010Spanish or how can you tell me or can you tell me this in Spanish? And I say in my mind, I hate when they say, "Can you teach me Spanish?" I know people want to learn, but why me? There are a lot more people like me who can teach you. There are apps on your phone that can teach you as well. I wish I could speak Japanese, but I don't run to them and say, "Can you teach me this or tell me how to say it in Japanese?" And um this is by a seventh grader. I have a bridge in my throat where hola and hello embrace. Where the soul takes no fright if the words of home dawn a disguise. I am the echo of my grandparents in Spanish and the rhythm of the
011present in English. I can feel the warmth of a single son explained in two ways at once. And the last one is by an eighth grader. My tongue betrayed me when I tried to say please. The issue on the table is my accent not normal. Go learn more English. That's what they say in British. The judging is increasing. My confidence decreases. But at least I can say more kind or at least I can speak more kindly in Vietnamese. So there you have it. Um also um I recently attended the KOSA multilingual uh learner um English learner uh conference in Eugene and uh attended a session by the Oregon Department of Education uh whom shared that uh some of the goals for the state um in Oregon in in relation to English learners and um multi-iteracy
012um is that they want Oregon education entities to offer and support tribal language courses uh options that promote language revitalization and preservation. And another goal is that all multilingual learners uh will earn the seal of biiteracy or multi-iteracy. And um Northbend this year will graduate. Um I know two for certain will graduate with the seal of biiteracy this year and there may be a third depending on uh the scores of their ELPA test, their English proficiency test because they need to demonstrate proficiency in in both languages at a very high level. And um passing the alpha test, the English proficiency test is how they demonstrate proficiency in English. Um she's already demonstrated it in her her home language of Russian. So hopefully she will she will have it as well. So I I I believe
013we're still the only district in the county that has graduated students with the uh bilingual uh seal. So that's really exciting. >> And this is our what year? How many years have we? >> Uh this will be our third year. >> Yeah. Yeah. >> If you don't know, um Eva was the advocate for that and for bringing it to us. So thank you. >> Yeah. >> You're here. Cool. Um, April 4th is school librarian appreciation day. And so we have four librarians in our district. Um, Alli Lancaster at the high school. Uh, Karen Hensler pictured here um from the middle school, Jenna Dotto and her um her brave assistant at Duke at Hillrest and Jamie Pierce at North Bay. Um, so I reached out to all of everybody that's been nominated or I recognize. they
014reach out reach out and ask for um photographs, but not everybody um has a picture or response timely and so it's up to everyone. It's it's not required obviously. So um and then the next one um Shirley um is a second grade teacher out at uh North Bay and she was nominated by her colleague um Nora Collins. Nora says, uh, Shirley puts in tremendous amount of effort and time to create memorable yearbooks for our students. She makes sure that each student's picture is included, even if they are new to the school. Um, and she takes many of those pictures herself. Uh, she also patiently reminds teachers to submit class photos of special events and makes each class shine in the yearbook, so their students look forward to seeing the published yearbook each year. Right. Um
015the middle school special ed team was nominated by um Rion and Mets. Uh Rionan shared that uh this group of professionals goes above and beyond for their most vulnerable students, showing up for them every day with a positive attitude, relentless kindness, and genuine concern for their growth. And on this day, the uh uh when they took the group picture, a nurse from the ESD was also present, so she joined in on the group picture. Um but we have Katherine, Susan, Hikah, um Sandy, Kiwi or Kunda and Emily pictured here. And then um um Chipper uh good he uh nominated Cassandra Shepard stating that Cassandra always uh works extra hard to help the principal and the assistant principal. She assists the students in any way that she can. She's always willing to stay late or come
016in early. and she has helped train two front office uh workers now all while doing her own job duty. She's constantly asking any staff in the area if she can help them and does so with a smile on her face. This exemplifies the hard work uh and kind-hearted attitude that all Northbend School District employees should have. Um Rion and Mets also nominated Janet Lee, the choir teacher at um or secondary choir choir teacher. So she serves both middle school and high school students. Uh nominated her for her consistent support of our special ed students and teachers. She includes students and of all abilities in her class and promptly responds to time-sensitive requests um from the sped teachers. and Alexandria um Gar Danelli uh nominated Bristol Underwood stating that Bristol has been an excellent science mentor
017in countless ways. She models a balanced and productive work ethic. She's always available to troubleshoot, answer questions, encourage um me and challenge me and remind me to set boundaries that protect my longevity in this career. She is patient, understanding, and compassionate with her students while upholding clear and achievable expectations. She has an obvious passion for her work and her enthusiasm is catching during instruction. I'm incredibly thankful to have the opportunity to work closely with her this year. And then um April 22nd is administrative support professionals day and so I wanted to recognize Michelle Brics and and Melanie Moyer um who I also work with very closely. Um, Melanie is one of my contacts when I have testing that and then I get the scores and I turn around and give them to her and she
018reports them to the state. And so every time I talk with Michelle and Melanie on the phone, they're always very cheerful and you know, um, it's like a bright spot in the day to give them a call. So, um, then next one, uh, assistant principal week. It's April 6th through 10th. And so our assistant principles, Lisa Harnen at North Bay, Elizabeth Podle at Hillrest, Wade Lester at the middle school, and Tracy Lang at the high school. And so um to our pictured here, Lisa and Tracy. And I think that's the last one. So you'll get to see me next time. Anyway, thank you so much. >> Thank you. >> Eva, I have a comment. I sit on another board and they're in the middle of doing a policy on uh folks who are bilingual and
019the pay rate and I got to share with them that our our kids that can >> Yeah. >> graduate their diploma says it because they were talking about how they would test it, you know, and it's $3 an hour more. >> Yeah. >> So, it's pretty somebody who speaks two languages is worth two people, two employees. >> Yeah. I should have to share that with >> that's that's really not unusual to employers >> for that very reason. Um, next item we have is the superintendent report, >> Tim, >> and I do believe you received a copy of this, so I'll try not to read it verbatim. Um, but part of this I will because it's very important. As you know, on March 20th, right before spring break, the district experienced a very tragic loss of
020a student. In response, we immediately activated our crisis protocols, coordinated with community partners to organize a response. Our partners include Kuzb School District who quickly sent over a counselor that morning as well as well as Kuz Health and Wellness later that morning. Um, our local education service district also sent out over some support staff. We brought in extra teachers um to fill in for classrooms. Martosas filled in in classrooms and we had um support staff and administrators present in the hallways. We also had some safe rooms set up where students could go to talk to counselors or or just spend time with each other. And um in addition, the high school set up those counseling room safe rooms to be open on Saturday, Sunday, Monday, and Tuesday of spring break as well. As as we
021know, we wanted our students to um feel safe and feel like we were there to support them after such a tragic incident. Upon return from spring break, the high school administrative staff staff continued to prioritize student and staff well-being, ensuring ongoing counseling was available and monitoring students um who needed some additional supports. Um I wanted to highlight the fact that these responses are strengthened by our student investment account grants at the state level. And I want to just say that to encourage continued advocacy for these grants so that we don't lose them. Without it, we could not have the partnerships we have with Kuz Health and Wellness and employ three additional counselors. Um because we can do that with them for much cheaper than we can do for oursel, you know, ourselves. So, um, between
022the the partnership with Kous Health and Wellness and Waterfall, we have a counselor in each building, which is just a phenomenal thing to have for mental health supports specifically. And in addition to the high school guidance counselors, um, we are grateful for that SIA grant and for the funds it brings through the corporate activity tax and we don't want to lose those additional funds. Um, we're always actively exploring ways to expand our mental health supports. Right now, school psychologist Bill Barryian, I know, um, David Hernandez is looking into it. And I'm I am as well a program called care solless which helps connect students and families to local mental health support and providers and helps them navigate insurance um the availability and of of providers and appointment scheduling so that they don't have to try
023to navigate that themselves which can be a very difficult thing to do especially at a time when you actually need the mental health supports. I also shared um a create resilience youth art campaign with the high school administrator today and art teacher. It's a campaign going on right now for suicide prevention. Um it's a opportunity to help foster resilience and mental health for our students and also connect students to other healing resources available to them. And I encourage the high school to explore that opportunity for for our students. And what was exciting about this is um there there are surprises for students as well, but they could submit their art in various ways um essays, poems, plays, song, dance. And so I just thought it was a wonderful opportunity to sort of provide a healing
024type of activity and also encourage and and support resilience as we as we as we do these types of things. Um, I want to most importantly recognize our high school staff for their extraordinary response during the day. Um, they also had experienced that loss yet they they rallied and they were there for support of our students and they were experiencing that same sense of loss yet they remained focused on supporting students with compassion, care and professionalism. They came together, supported one another and created a safe, stable environment for students throughout the day. their strength, leadership, and unwavering commitment to our students refle reflect the very best of Northbend. So, we are very grateful for them. Uh we are in budget season and we will be hosting budget training here soon for anybody in the budget
025committee. Um we've also emailed some resources to you for some online training opportunities. Um the annual budget process begins with the development and presentation of superintendent's recommended budget which reflects uh projected revenues, expenditures and our district priorities. The proposed budget is then reviewed in the public setting by the budget committee composed of the board members and comm equal number of community members. budget committee will meet on May 12th with an additional meeting scheduled on May 19th if needed um to deliberate and approve the budget. Following budget committee approval, the proposed budget moves forward to the school board, just the school board at that point um for final adoption. And we will have our budget training on April 30th for any budget committee members, board members that wish to attend. We won't be looking at what's
026going to be proposed. We'll be looking at what we currently have, what's already been adopted. And if we need to have an additional training, we will. We just want to make sure that everybody has that available to them if they're interested. Um, state testing is is um just about here, if not already started in some cases. um the English language proficiency assessment I believe has already taken place. So the state testing um that we're talking about refers to summitive assessments. So when we talk about summitative assessments or formative assessments, you'll hear us use those terms frequently. Think of sum as in the sum of learning. The the answer in addition is sum. So the summitative is at the end of your learning. It's just measuring it. Whereas formative is for learning. formative assessments are used
027to gauge progress. So if you think about this as um sort of the other thing you'll hear us talk about is is interimm and benchmark testing which are also forms of formative assessment. So summitative assessment think of more like a satellite imagery providing a broad highle view of long-term patterns and trends for education. very important to look at. Our interimm and benchmark assessments are more formalized form uh formative assessments which are more like your GPS unit or map which is guiding you on your journey and then the more informal for informal formative are the ones teachers are using daytoday week to week which are kind of like looking at the gauges on your dashboard to make sure you got enough gas to get there. the summit the statewide testing the Oregon statewide assessment system is
028a summitive assessment also known as the smarter balanced testing consortium and I'm sharing all this so so that I can kind of help build some knowledge as we're you're you're learning I know we have some new board members too so want just make sure you have some of this information things that you can reflect back on or ask questions along the way so the the summitative assessment uh sorry statewide assessment smarter balance testing is our annual summit of assessment in English language arts and math for grades 3 through 8 and then again in grade 11. Students who don't pass in grade 11 can take it again in grade 12. And it's also science in grades 5, 8, and 11. Additionally, as mentioned, we have the English language proficiency testing for multilingual learners. And then we
029have the Oregon extended assessment for students with significant cognitive disabilities. So, this time of year can bring a mix of excitement and stress. These assessments are important part of understanding student progress and ensuring we are preparing all students for future success. Hillrest PTA was awarded $500 in food assistance from the National PTA. Um the purpose was to identify an area of food scarcity for our students and make a plan to help address it. They received the grant really close to winter break and they opted not to couple this during our food boxes that we gave out last winter. Um, so they they instead waited till spring. In a very short amount of time, they worked with they worked their tails off to purchase items, prepare baskets, and provide food assistance over spring break to 18
030families in total. So, we want to thank our parents who participated in that. >> That's great. >> A quick student health update. During the winter months, the board ordered the high school principal to purchase a supply of iodine pills to be administered to the students. It was a short-lived fad, particularly when it was discovered that students spit them out as fast as they were being handed out. As one recipient reported, they were vile tasting things. And that was from a board report from November 13th, 1924. I've been slipping these in. Try to pull the board. Throw the public off. Did I get you? Thought that was a good one. And I had to look up the historical context. Um, in the 20th century, goer enlarged thyroid gland was a widespread public health problem. In the
03120s, some schools participated in iodine supplemental programs, distributing these pills to ensure students received enough of the nutrient. It wasn't until the late 1920s or 30s that the use of iodine iodoniz salt began, which became a practical solution to the problem. quite a history Northbend school board has gotta filter some of the things. Um the fac OD facility assessment we talked about that earlier in the year. we had received um we we we kind of got on board with OD to have them do a full facility assessment for us and help us create a five-year capital improvement plan. Um they have completed the first phase of this. They they've gone through all the buildings. Um but I just wanted to give you an update that additional time will be needed before the results can be
032shared publicly. um reports are being finalized at the state level. Some of the information we got we noticed was wrong right off the bat. Um so there's still some different stuff that that needs to go they need to go through. Um we have hundreds of pages to review very detailed information outlined in them. During the on-site visitor visits, assessors often relied on verbal input from staff guiding them through the facilities. As a result, some of the details such as construction or renovation dates may not have been relayed precisely to OD. Um, which can impact the assumptions about the remaining life expectancy of some of the buildings and some of the the facilities. So, as we're working through these reports, we're going to be working through them with accurate information to help make sure this is
033all updated accurately because we do want to then use it to create that 5-year capital improvement plan. The state itself has also established a multi-month review process to support districts. They they've done this with several districts. So, this process is scheduled to take place monthly through October 26. So, it's going to be some time before we actually can then say, "Okay, this is what they've discovered. This is how we use the information. This is how we're going to now take it and build a budget to meet the needs of our district over time. You have any questions on that so far?" Um, or if you have questions, email them to me later. I'll try to get the information out to everybody. We were very excited and proud to hear and to share with the board
034that two of our Hillrest teachers, Tena Copelan and Vicky Gawker, have been selected as 20126 fellows through the fund for teachers grant award program. It's a highly competitive national program supporting educator design professional learning. Each teacher was awarded $5,000, so a total of $10,000 to support an immersive fellowship in Italy and Greece focused on ancient civilizations, geography, and cultural development. Their experience will include visits to historic sites in Rome, Pompei, Florence, Athens, Delelfi, San and Santorini, where they will explore connections between history, science, engineering, and the arts, the origins of democracy, human environment, interaction, and the influence of geography on culture. It's a handson learning experience and will help support the development of inquirybased interdisciplinary steam integrated instruction that connects global content to students lived experiences. >> That sounds like fun. >> It sounds amazing.
035Yeah. Uh the recognition highlights the innovation and dedication of our educators and we look forward to the impact this experience will have on their classrooms and across the district. very proud of them for the work they did putting that together and for the award they receive. Broadway House update. We're pleased to announce that the purchase of the Broadway House located adjacent to Clyde Allen baseball field has been expedited. We are now anticipating closing on April 7th next week. We will do a final walk through on April 6th and secure the property on that day. We have fencing lined up, stacks of plywood, lots of screws. We're going to do a walk through, make sure that there are no um extra inhabitants, secure the property, lock it down, and then we will begin to create a
036plan to raise the building so that it no longer presents a danger to our students or community. So, I'm excited that we can speed that process up, especially now that baseball's underway. Y >> we received a power up pack grant award. So Amy Moltz applied for that. Received that through Dairy West and that will be used to help help enhance our food service at the high school. The grant provides mobile pizza service setup including a portable serving cart, accessories, warming equipment to keep food fresh and appealing and marketing materials which they are very excited about. They have food service set up for lunch in three locations at the high school. So, this will replace a sort of an older antiquated cart. It provides something that that's modern and keeps food fresh. And they we're very
037excited about the advertising components of that. Um, and just a reminder, we were scheduling monthly building visits with board members to schools. We had a very exciting visit last month to our CTE programs which I shared with you an email today was um highlighted in Oregon education newsletter to organ orgon Oregon educators statewide. And um this next week on Thursday we will from 8:30 to 10:30 we will be visiting and touring Hillrest Elementary. If anybody's interested in that, please let Michelle Bricks know and we'll set that and we'll make sure that you're you're a part of that. Again, next year we'll start doing those monthly right off the bat. So, you'll see opportunities to do that every month. And of course, if there's not enough space, we want to try to keep it limited to
038three board members per visit. If you if there's really a high interest, you know, we'll just set up visits. We just want to make sure there's something on the calendar for you. Teacher of the year nominations. Um, we're very proud to recognize Northbend educators nominated for Oregon Teacher of the Year program. Um, this year we had an amazing seven nominees, each a shining example of the many outstanding teachers who serve our students every day. What makes these nominations particularly special is that they come from colleagues, students, and parents, which highlights the deep impact these educators have on their classrooms and communities. The nominees are those from of these nominees and those from other um regional districts. Each region selects a winner to be honored and then they are advanced to the Oregon State Teacher of
039the Year sort of competition for the Morgan to be selected for Oregon State Teacher of the Year. The candidates for this are exceptionally dedicated, knowledgeable, and skilled licensed public educators in grades K through 12. The strong focus on classroom teaching. The teachers nominated now. Eva is here with us tonight. Eva is one of them. Eva can speak to how easy the application is. You would think you get nominated for being a wonderful teacher and educator. Like it's like, "Yay, tell me if I won." Know that it's a whole pile of work. >> Oh, no. >> 750 words max. Of course, you want to use all those words. Um, three letters of recommendation, an updated resume, and then some other form from your building principal testifying that if you're the winner, they'll release you to have
040some professional development. And I was like, which building am I supposed to collect? Thank you. But then on the application process itself, when you log in to submit all of this stuff, it asks you what grade do you teach? And it only let me pick one. So I hope I picked the right one. >> Wow. >> Yeah. So when you find out who they're wearing Yeah. Uh we should well we should find out the regional one here probably in the next couple months >> and then from there there's interviews or something in July or August to then but they don't announce they don't announce it until September >> yeah so it won't be announced but presumably if you are they'll be interview the interviews for the state level take place in the summer. Does that
041make sense? But they don't announce the regional winner until September. But if you were called up to interview, I would assume you I don't It's confusing. >> Well, good luck. >> That's good. Definitely. Good luck. >> So, um, of the people that were nominated to the district, so I don't know if everybody actually went through this. I did send emails to each one of them encouraging them to do it. Um, but I don't know if they did. But I do want to acknowledge that they were nominated. Jeff Busker at Hillrest. Norah Collins at North Bay. Kaylin Orsel Hillrest. Jenny Green North Bay. Victoria Friedman North Bay. Simei Muth Northbend High School. And Eva Varga everywhere. Great job. Very excited. This is uh unusual to see this many too. So that's very exciting. >> I love
042that. >> Yeah, me too. Next week we're celebrating a joint staff appreciation week. Um remember that there's certified and there's classified and they're on two separate weeks. So we we do the uh board resolution on those weeks officially, but we're actually celebrating the combined week next week to bring together both classified certified staff and one shared week of recognition. Each day a different group will provide something special to the building level. uh whether it's the district office one day, PTA, building administration, certified staff, classified staff, or other groups, something will be provided every single day of the week for those staff members so that they know that we truly appreciate them. In addition, every day of the week, district administrators and schoolboard members are invited to visit each building at the end of the day
043to help pass out some special ice cream treats as another way to say thank you. But I don't want to know what we're getting. It's a surprise. >> If we go to every building, do we also go to the maintenance building? that >> if we go to every building, do we also go to the maintenance building or do they go to a building to get involved? >> They get they get recognized as well. For sure. Um their their day will be Friday that they'll get their lunches delivered to them. >> And since they're kind of by themselves, I kind of do another little thing for them on Monday. >> Of course you do. >> Yes. SH takes good care of everybody. So, it's another it's another week to opportunity to recognize the collective impact of
044all staff. Every role matters and together everyone makes a difference. >> All right. Lots of words. Lots of information. It's so exciting. It's hard. It's hard to start writing and then stop because there's so many things I want to share with you. >> Fair enough. We appreciate that. Uh next we have the uh consent agenda item. Uh items on consent are for the board minute minutes approval for March 5 and March 19th. We need a motion to approve the consent calendar or consent uh items. >> So moved. That got a second. >> I'll second. >> We have a motion and a second. Any discussion? Seeing none, let's uh call for the question. Uh all in favor say I. >> I. >> Any opposed? No opposed. A 70 vote. And we have a listing of the
045new hires. I think we have that in the packet. Uh so we're moving on to the next item which reconfiguration progress update. Tim. >> Yay. I get to share more. >> Yes, you do. So we're all very excited about the reconfiguration of our elementary schools and there's been a lot of planning underway already and we promised that we would provide an update at every board meeting. Our IDT process has been revamped. interist transfers. So before we had interd district and intra district the intras were people in northbend trying to get to one of the other schools. We've eliminated that need because we no longer have boundaries in Northbend. All students are together starting next school year. One school district, one community, one group of students. So now we have the interd district transfer process which
046as you recall from the many presentations we had we didn't we weren't able to notify parents who wanted to come to Northbend school district until late in the summer if they wanted to come here and that made it very difficult for families to actually commit to coming and then even then we couldn't often tell them where they were going to go. Was it going to be North Bay North Bay Elementary? Was it going to be Hillrest Elementary? and we've now revamped this process. Um, applications are already open um, beginning April 1st. They were made available. Forms submitted will be put on a wait list until space availility has been determined. We anticipate giving initial space projections to the board in May to open up a certain number of seats in every grade level. Again, this
047was always a process that was months down the road. um so that we can then start notifying these families right away following that board meeting if if um they can come join us and um we're very excited about that process and after that we get to that cap we'll then continue with the wait list come back to the board later in the summer to see if we can open up some additional spaces. So again, fulfilling one of the promises we made during the reconfiguration discussions and something that we also we've also wanted to be able to do. We just haven't been able to do it. Um we've we've been diving really in depth into our planning timeline. Um, we have a a pretty in-depth timeline which we'll we'll share with the board members once we
048finalize it, but it really breaks down all the different groups that are involved with this, you know, maintenance department, the principles, the teachers, district administrators, technology, and and all the different elements that need to take place at by certain dates beginning this month in April all the way through the beginning of the school year. Um staff notifications have gone out to you know staff know where they're going to be teaching um unless other openings occur and then we have a preference list for them. They've all submitted preferences in case there are openings and then we will try to accommodate where where they want to be. >> Um they're now planning room assignments. They'll be meeting tomorrow actually in PLC's looking at their rooms again. So, all the teachers that will be teaching at Hillrest will
049be meeting tomorrow afternoon at Hillrest um vice versa at North Bay and they'll be looking at the room assignments again, finalizing those. Um we're talking about some of the processes for moving, what will that look like, where do they, you know, what by when do you have to have all your stuff boxed up? What are the labeling protocols? How will that get to the new location? And then planning out the summer cleaning. Um the the all that other stuff has to happen still. floors getting stripped and waxed. Um, some painting happening based on our walkthrough at at North Bay where we've identified a series of tasks we wanted to complete. We've already started. I'm outlining some of those. So, we'll see that that that taking place. We've ordered a modular bathroom for North Bay, which
050we're going to drop right into the courtyard and and plummet. So, it's an ADA modular bathroom. So, we have an additional restroom outside in that breezeway. remember we walked through there which was kind of far from some of the other parts of campus um especially for staff too. So it's an additional location staff can use. It's a one unit restroom that's also ADA accessible and as part of our seismic access seismic assessment grant and when we go through the seismic seismic upgrade of the North Bay gymnasium. We are also planning on knocking out two student bathrooms and creating four singleuse bathrooms there in that hall across from the cafeteria as well. Um we know buildings will be closed on certain dates for the cleaning repairs and maintenance. We have Champions are our our partner for
051after school care. They're going to offer a summer program as well for daycare, a full day program all summer long for families who want to participate in that. It's and it's not just I mean when you say daycare I mean the kids aren't just sitting there hanging out doing whatever for a day. I mean they have an actual program. It's a really comprehensive program. It's a great great uh partnership we've created with Champions and we're excited to have them with us and we'll share a little bit more about that partnership with you here in a minute. Um Kuz Health and Wellness and Waterfall Services. I talked about those counselors a little bit ago. Um, we I met with the counselors and we talked about the tradeoff, you know, because the counselor at Billrest is Cous
052Health and Wellness. The counselor at North Bay is Waterfall. They were seeing students K5. Well, now there's going to be K 2 and 3, five. What how was how is that trade-off going to happen? So, they they have a plan in place um to work with the families and students. So, that trade-off will happen perfectly and seamlessly is my hope. Um, and the resources will still be available. So, let's see. I think I covered pretty much most of it. Um, we talked about doing some improvements to the preschool entryway out there at North Bay. We're going to get the lockers removed by miday. Uh, we got window shades ordered for all the windows around the school um that were, you know, pretty old. some of the curtains and they also let a lot of heat
053in and so we're getting some some new window shades going there. Talked about redoing one of the bathrooms there in the front when we walked in. The primary restroom wasn't really looking that nice compared to the one next to it, which was a good thing for someone to point out. Um, so lots of different projects taking place there. Um, and of course later tonight we'll be talking about transportation. Another big piece of the puzzle indeed. >> Which is exactly what this reconfiguration is. It's a giant thousand piece puzzle trying to do it in the dark. I like analogies. I threw them here. You'll see them in lots of things I wrote. Those are special for you. Good. >> Well, next you can give us an update on the summer school. >> Summer school we are
054offering. Um, I wanted to have uh Dana and Bruce kind of give you a a synopsis of what that looks like. I've been talking enough. >> Hi, good evening. >> Good evening. >> Hey, thanks for having us. We have a few different things to talk about with summer school. So, I will start with um our incoming kindergarten population. So, if you're not yet with us, but you're on your way to us, um we have a splash program that we do annually and um we intend on having that splash program regardless of um the funding that we're going to talk about in just a minute. Okay. So, we there was a summer school grant that I want to talk about that splash program. We intend on hosting that splash program regardless of the summer school funding.
055But if the summer school funding does come through, likely that Splash program will just be a little bit uh a little bit more maybe more robust, more hours to the program, maybe a little bit longer day, uh just to make sure that we're meeting the grant requirement. But for summer school, we will have an offering for our incoming kindergarteners. Um the state the state of Oregon did recently put out a summer school grant. I will let you all know that it did come to us later than intended and we had a pretty short runway. Not only Northbend school district, any district in the state that was interested in applying had a short runway, but we were able to get the application in. It was due by March 20th. And I want to thank there was
056a very large team of people that had input on that and in a short period of time. Um I especially want to thank Michelle Brics who was uh pretty instrumental in making contact with people and um but we did apply for the summer school grant. So for our current kindergarteners through fourth graders, so so we have our I have we have our splash program for our incoming kindergarteners. So for next year's first graders through fifth graders, so the rest of the elementary age, we also applied for grant funding and that would look like it would be a four-week program that students would have. Um it's a it's 80 hours minimum that the summer school would need to be and we would be partnering with champions to provide a day that is has um primarily focused
057on literacy. The the entirety of the summer school grant was focused around literacy but there also are other contents that we would be teaching throughout the day. So we'll be partnering with champions. It would be held at uh Hillrest Elementary. It's a four-week program and we have that written right now pretty robustly. We wrote that portion of it. So this for the uh incoming first graders through fifth graders, we wrote that for 200 students. And so of course depending on grant funding and the ability to for staffing and the ability to get students, we would be able to scale from there probably down. We'd probably scale down from 200 students. Um I want to thank Mr. Nichols also. Mr. Nicholls uh like in that what is the expression the what the 20 23rd hour 24th
058hour 2 he had contacted um an organization that works through Western Oregon University and it's called code can dance um and they have done a few different summer offerings before in the area they had one in coke at one point and this code could dance had actually come to North Bay a few years ago Mr. Nichols, can you take 30 seconds to just really quickly talk about >> Oh, I thought you were going to ask him to show us what a dance is. >> Oh, okay. Even better. Just really super quick highlight on what this is. >> Sure. So, yeah, code dance created. It's really cool. He's a professor. Daryl Thomas is a professor at Western Oregon University. He's a dance teacher, but he brings in computer science, a lot of computer science components to
059that. And we had Yeah. North Bay we had multiple assemblies summer camps. Kids design their own costumes. They design their own dance. Sometimes groups sometimes I mean one year we had like kids like Santa and it's just it's an amazing programing fingers this together. So there's nothing else like this going on. >> It's like the the light the light suits, right? >> Yeah. It's it's an amazing I guess applications. >> They had it at Hillrest too because my son participated in it either I think it was last year I believe and I was there for the thing. Yeah, it was it was fantastic. It was really neat. >> The best balance art science and of course >> that's a big thank you to Mr. Nichols because he was able to put us in contact with
060Daryl Thomas and in what felt like a honestly in a a 24-hour period, we had made contact with Tim. We had said, "Okay, yes, we can do this." We were in contact. So, we were able to write for our middle school students. So, our current fifth graders, sixth graders, seventh graders, it'll be at the middle school next year. >> If we get this grant funding, then this would be their opportunity at the middle school. And then Bruce, I'll let you talk about the high school credit recovery. And just a couple things to add to that. You notice we we talked about the um code to dance. We also talked about champions. The grant required a community partner in there and those are our two community partners that we could get to to partner with us
061on that. And the other thing about the grant is, you know, before when we had a summer school grant, we weren't real excited about that because they prioritize you in that grant and we always kind of fell toward the bottom in there. you know, we were I can't remember. It seemed like we were in the bottom twothirds of the grant this time because they separated the virtual school from the actual brickandmortar schools and they apply separately. We were prioritized to be pretty high on the list. So, we're optimistic that that we may receive funding this time, which we have not been able to receive funding before. So, that's exciting. And this was this was one of those deals where they the OD Oregon Department of Education of course in an effort to make things easier
062on us created a whole new grant application process >> and the um grant application process as you remember when did we go to the OSBA conference? November, we sat at some roundts and Oregon Department of Education was there and they promised we'd have this new revamped application in our hands by December >> and you heard just got it. >> Heard Eva talk about how the uh teacher uh of the year uh application was this is like that on steroids. I mean a bunch of different things. It was quite an effort and and I appreciate Dana for pointing out there are many people involved, but I also want to highlight Dana's efforts because Dana actually did all the work in that grant application. So, thank you for that. It was a it was quite a quite
063a puzzle. >> And Champions and Champions we are sorry Champions it it's just not just the partnership with them for the summer program. We would actually use the grant funds to buy those students during that four-week time the slot to be in the program. So parents would then essentially get four weeks of free child care for the for the day. >> Go ahead. >> The the high school we're going to uh do a credit recovery program um for the summer school there. High school has a pretty innovative approach to it this year. It's going to be a little different than what it has in the past. They're actually going to start their program the last two weeks of school. Uh and they're going to target some of those kids that that have not passed courses.
064uh and they've got an innovative way to to get them engaged and pulled out and then they will have uh that time plus uh at least the additional week after school with heavy intensive remediation. One of the things that they talked about in there was you know that not that the the last week of school there are some extra staff members because some of the kids graduate and move on. So we can give some extra support in there and we already have that on staff on site to work with some of those kids. So that was pretty exciting when they when they talked about how they can, you know, reduce the number and give kids some support in there and get them through to earn those credits even sooner. We also anticipate offering the same
065credit recovery opportunities starting in August for three weeks for kids that still need to make up some credits as they come back with our grad coaches working uh in conjunction with those students and parents. Uh, and I know Shane has talked about uh, working with counseling and Tracy to begin to identify those students and talk to them early on and make sure that they're aware of of what they need to have and to work hard to to get them their credits back so they can have their electives as they move forward in the next year. >> So, the summer splash program and the high school credit recovery program are guaranteed. >> They'll happen no matter. >> The other grant is not guaranteed. So, we're really hoping to get it. It's a high It's a competitive
066grant. We are much higher than we used to be, but we're still smack dab in the middle. So, we we are are hopeful with the expert grant writing um that took place that we are going to receive that. >> When will you find out if we got it? >> In April. They don't have a dedicated day. Okay. And so, I'm really hoping it's not 30, >> which means it'll be June 5th. Yeah, probably. >> They said April. It it just says April at this point. And so we are it it it'll be very quick turnaround you know kind of like how it was with the application I think that once we do hear um I'm you know I if and when we hear that we rece that we receive this money then we will have
067a very quick turnaround to start building kind of this the second step of this but I'm please please keep your fingers crossed for these these summer dollars. We would really like that. The only other thing I wanted to say about this is that uh this was actually a three-year competitive grant cycle. So, it is for summer school dollars for this summer and then the two years after that. And so, I I wanted to bring that up as well. >> Very nice. >> Awesome. >> Do you want to give a real quick update on health real fast? >> Oh, yes. I walked into this room and I realized that I had not emailed the team of people, the couple board members that had interest in uh reviewing our health curriculum. So, you will see communication from
068me very soon. I'm very sorry for that. All of the materials are in and parents are receiving notification about their ability to come and do public review and input tomorrow. That's when they're actually so you'll see some messaging about that and you'll see my message come through as well. But families will have the opportunity during the month of April to do that review with uh with health and we were able to meet with the elementary teams and look over elementary curriculum as well. And at this time, our elementary teams were also comfortable moving towards Great Body Shop. So, we'll have we'll be coming to you in the month of May to do uh an official adoption, and that's what we'll be looking to towards towards doing. And we I'm hoping that we have some families
069that are are able to come in and review curriculum in advance of that. >> And Nate and I will be available to to meet with any board members that'd like to come in and take a look at the materials. And >> All right. Thank you all very much. >> Thank you. >> Next uh is superintendent's evaluation tool timeline and goals. >> So this is followed up from our work session. >> Yeah. >> On establishing uh an evaluation tool, a timeline, and the goals for evaluating me. And so um this is something that I talked about from the start. I wanted to make sure that we did have a comprehensive evaluation tool and cycle in place. It's something that I very much support um for my own growth and for um accountability and accountability for our
070staff as well. Um this tool using the the complete OSBA KOSA evaluation tool um it provides a very similar process to that our teachers receive in that there's eight professional standards that will be scored plus um we have two superintendent goals and so we talked about those um and we have them listed here. It's ensuring the finan effective financial stewardship and organizational sustainability and then also leading an effective elementary school reconfiguration which is no small task. >> Yeah. Well, in able to move forward, we needed uh an adopt the OSBA superintendent evaluation tool timeline and superintendent goals discussed at the March 19th work session. And the timeline did have some new components to it that we talked about, right? We'll have this will take effect now and it'll be through March of next year would
071be when the summitive evaluation would take place, but we will also have check-ins, executive sessions along the way doing goal check-in. >> So, do we have a motion? Anybody want to make it? Yeah, I I move to adopt the OSBA KOSA superintendent evaluation tool evaluation timeline and superintendent goals. >> Any discussion further discussion about it? >> No, I second. >> We got a a motion and a second. Any uh no discussion? And let's go ahead and vote on it. All in favor say I. >> I. >> Any opposed? Does not oppose? Passes. Thank you. We're looking forward to that. All right. Next item is ah transportation request for proposals. >> Okay, so you guys probably didn't look in your ages, but you're not you do not have this um cover sheet. So here it is
072for you. >> Thought I was going crazy. I couldn't find it. >> It's I had it in the Google Drive and everything. It was book. >> No worries at all. >> I went through my packet. I just didn't know. >> You do have the attachments, right? They have >> They have the attachments just not the cover sheet. >> Yeah. Yeah, we have the attachments. Yeah. So as you know in February we solicited proposals for transportation through an RFP process. Uh we had a pre-proposal meeting in which five companies had shown interest. However proposals were due proposals were due by March 6th and we did receive three proposals that meant that three proposals what we received all three of them met the requirements um outlined. Um, we received those from Durham School Services, First Student, and
073from Mid Columbia Bus Company. We had a transportation evaluation committee who met on March 16th to review and score each proposal. A preliminary decision has been made and will be shared here this evening and we will ask uh the board to approve the recommended contractor. The selection committee consisted of two school board members. You care to identify yourself or you want to stay remain secret. Getting out with Megan Steiner Gill and Deian Widerman. Thank you for participating in that. Um again, very comprehensive proposals. We do appreciate the time and effort that was put into those. And we had myself, business manager and directors of teaching and learning uh technology director and administrative assistant to the superintendent. As part of that committee, we evaluated the cost, structure, fee rates, the company stability, service reputation, length of
074time in business, the financial strength of the proposal, the proposer, the quality of service and performance record, qualifications and experience of management and staff, driver selection and certification programs, ability to retain qualified employees, training, which included pupil management, and supporting students with special needs, which was very important to us. Ability to meet or exceed the performance goals and requirements of the district as set forth in the request for proposals. A fleet plan, so a replacement plan for the equipment and quality of a maintenance program. We looked at the safety program and history and procedures in place and a proven history and demonstrated company posture in dealing with parents, community relations and school staff. Quite a comprehensive ask again of the companies and we do appreciate the time and effort that was put into that. um
075you have the cost breakdown of the proposals and the co this cost breakdown is sort of a baseline. This does not mean I don't want someone to you're always welcome to ask but I don't want you to think that this will be the end number that we'll be paying for the year because this was a baseline number. Of course the reconfiguration will play into that. You know just how many summer programs we have going on will play into that. you know, how many athletic trips we take, how many times we have to send someone to state to win, you know, things like that factor into this. So, but this is this is a provides a baseline estimate, a way to fairly compare all three companies. And you also have our final scoring sheet. Um, with
076that said, um, as far as the final scoring sheet goes, um, we do want to say first student has come out on top and it is the recommendation of the district that the board move to accept the proposal and award a contract to first student. And again, we had two board members present. Um, is there anything you'd like to say? you don't have to, but >> um I I'll just say yeah, we had voluminous um proposals to go through and um we took a lot of time. I think our meeting extended by two hours after what we thought was going to be >> and so we took a lot of time looking at all these and going through all the goals and had robust conversations and and graded them and yeah >> and I do
077want to >> we were consistent I think in our ideas too so of how people thought. Yeah, between everyone. I'd say >> it was the the final score that's reflected here ended up being sort of reflected individually as well. And I I just want to point out that we've had a we've had a wonderful relationship with MC Colombia and this is part of the process of a school district and sort of doing business and trying to find the best way to serve our students. And so we're very grateful for that relationship and very thankful for for our time with Nick Colombia. and and um again my hope is that the board does support this recommendation and that we can move forward. >> Okay. >> So the board has been asked to approve the transportation award
078to a contractor recommended the contractor vetted by the uh by the committee. Does anyone have a motion in that regard? I move to accept the RFP proposal and award the contract of first student for transportation services and authorize the district to enter into an agreement with said contract. >> Any second? >> I'll second that. >> Okay. Any further discussion? >> I just I mentioned to Tim, but I just want to mention on the record on page 51, there's not a cost for overnight and I'm curious if it I'm curious about that, but other than that, no discussion. Do you need to elaborate on that or you know >> there's there's it's on page 51 ref for student there's nothing there but the other two have cost so I just asked him to find out >>
079I I I don't want to just provide an answer um >> we'll look into >> I can throw lots of words out there but I mean I want them to mean something so I'll get you a real answer but >> I appreciate >> I guess the um I kind of already know the answer but just because I know that the biggest concern from families are do we believe that first student is going to cut down bus ride the time that the children spend on the bus and from what I understand it it seems like the intention would be to pretty you know pretty well cut down that time is that correct so I guess I just wanted to state that clearly for the families that hopefully watch these sometimes because I know that that was
080their biggest concern and that was one of our biggest goals >> I agree that was a huge concern concern. Um we felt confident after reading the proposals that um First Student provides a software platform and a staff dedicated to this >> and um they were able to actually take the students and and all of the companies had access to this information. um and take the current students riding buses and provide the number of routes and the time that they would take to provide those students transportation to the reconfigured school setup. Um and and was it was evident that the that will be met. >> Yay. >> Yeah. >> Great. >> Yeah. >> Any further discussion? >> Biggest factor. >> Well, then why don't we vote on that? All in favor of the uh motion to
081uh accept the RFP proposal award contract to a first student for transportation services and authorize a district to enter into agreement with said contractor. All in favor say I. >> I. >> Did you have a second? >> Yeah. Second. >> Yeah. We have a second. Um uh any opposed? Hearing none. Uh the motion passes seven to zero. Thank you and we look forward to working with you. Don't disappoint us. >> Thank you guys. >> All right, everybody said that. Board comments. Any more any board comments? Anybody have anything to say about anything? >> Carol, you got a big smile on your face. >> Well, I think we have a opportunity to give Michelle an extra >> Yeah. Well, she's right there. >> No, you miss her, too. >> Michelle goes out of her way all
082the time. >> Over the top for helping anyone and I know she's been an immense help to me. >> Yeah. >> So, uh, >> absolutely above and beyond. >> Yes. >> And she never seems bothered. And I think that's amazing because I know that we probably drive you crazy asking the same questions sometimes. So yes, I'm I'm glad Carol said that. So true. Thanks for everything you do, >> keeping us in line. >> Yeah. >> Thank you guys. >> Anything else? >> With that, all we have is information that's been provided to us about uh finances and uh scoop student current enrollments. Um that's just for review and uh no other items other than adjournment. So, let's we're in a German. >> Appreciate you coming here. >> Let's get