11-13-2025 NBSD Board Meeting

001for the uh >> North District 13 board of directors meeting November 13, 2025. Uh we have here present Julie Hale and why >> oh my goodness, [laughter] excuse me. Michelle Roberts, Megan Consteiner Kagill, and myself Dave. I think it's time to stand. Mr. I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. Uh first matter is close agenda. >> Anybody want to make a motion to approve the agenda? >> I want a second. >> Second. >> There we go. First a second. Uh any discussion about the uh the agenda? Okay. Uh, all in favor of approval of the agenda as set forth uh say I. >> I. Any opposed? No. 70 votes. Next item we

002have public participation. Uh, the board welcomes comments and questions from the public. If you wish to address the board, please fill out a public participants participation sheet at the table, Michelle, and give it to the board secretary. again for the shape. Uh we ask that you limit comments in three minutes. Board will not engage in discussion with members of the public. Uh it is time for the public comment only. Board chair myself to limit the number of comments on particular topic. Speakers may offer objective criticism of school operations and programs but the board will not hear comments regarding individual school personnel or board members as per our policy. Uh and I can cite the policy here. Uh we have one u request that's uh Miss Johnston. >> I got a comment. >> I realize you

003said the board won't hear any comments about individual uh school employees. Is it is it okay if it's an expression of gratitude? >> I think so. We've done that before. >> Okay. I just I >> we haven't actually >> I'm really excited to have the opportunity just to to tell you guys about something really cool that's going on. But but first before I I talk about our our food box issue, I just want to thank the the Sans family with the Bandon Veterans Honor Guard that came and joined the uh choir and band from the high school to present for our veterans assembly. It was really wonderful uh to have them there. We appreciate what they did. But November, it's a great month to be thankful and I feel like I've got a lot to

004be thankful for. Um, but Miss Simmons, Toby Simmons, who's just an amazing educator that works with us as an EA, was really concerned about families that might not have as much as they needed to eat. Um, because we were hearing it from some kids during the time that the SNAP benefits were delayed. And so, uh, she started getting an initiative and and, uh, calling folks about possibly putting some food boxes together. and we started talking to the district and Tim uh really helped us see how hey this is more than just North Bay. You know, this is an opportunity to leverage this effort, maybe help families districtwide and appreciate um appreciate Tim's efforts of that. But um we ended up putting together a survey out to families and we've got a lot of donations now

005and each of the schools have contributed a little bit from their needy student fund. We've got um 81 families that have said they could use some assistance and uh that's over 200 students with those families. And so I just want to thank uh Toby Simmons and the Simmons family, Richard J Shasta and Rowan who are contributing this and helping pick up the food. Chris Cahill with Cousay Transfer who's providing uh material resources that we can allow us to package uh the food for families in in clean boxes. uh Jewel Insurance who's making a substantial donation and also uh making the effort to help uh pick up some of the foods. Cash and Carrie that's making donations and deductions or reductions in costs for foods. Uh Sauce Brothers that's making a sizable donation. Mr. Del and

006Miss Robera who work out at our our our cafeteria serving kids at North Bay and they heard about this and feeding kids is their passion. So they came and they made a donation for it. I I do want to thank the principles uh Jake Shane and Amanda who as soon as they heard about this I mean in minutes they were all they were all in uh with this effort. Uh Sam Hall our secretary out at North Bay, Heather Fleming, Danny Cahill, Michelle Briggs, Marty at the warehouse and and my friend George. All these folks who came together to put this very rapidly put an effort together to find out who in our school community needs a little support right now for the week of Thanksgiving when Yep. some SNAP benefits have been restored, but kids

007still won't be able to have access to the breakfasts and the lunches that are part of our school programs for that week. So, having a a food box to help the families during that time, it's not meant to be a Thanksgiving box. We're not putting turkeys in, but they're still, you know, they've got to put their own Thanksgiving together, but this to take some of the burden off during that week where they're not going to have that opportunity and they might still be recovering from a time when the food stamps weren't around. I want to thank everybody who contributed to make this really cool thing happen. >> That's something about people here at the district and we really appreciate that. Uh, next item is item number communications or is it more reports in communications reports

008from the board? Good. So, u, student representative of the board. Tell us your name again. >> Okay. Good evening. I'm Audrey. Um, I'm the representative from Northman High School and I just have a couple little catch up and announcements. So, our fall recap because our fall season has ended. Our football team qualified for state but lost to Tieick in the first round. Our girls soccer team also qualified for state but lost to Clamoth Union in the first round one to zero. Our cross country got second in the district, qualified for state, and finished eighth overall as a team. Addison Horning got 10th place, Ellie Mazi got 12th place, and Angelo Padrini placed 19th in state only, but he was the only boy qualifier. Our school hosted a 3A state volleyball tournament this past weekend. And

009we had many other fun activities such as our leadership class hosted a trunk or treat for Halloween. Our drama completed their fall performances with Legend of Sleepy Hollow and our knowledge will hosted their first tournament of the year. Our upcoming winter season is to start soon and winter sports practices will begin on Monday the 17th. Our we have a leadership movie night the following 18th. We have our Northbend High School and Middle School dance fall short show showcase on the 19th and our Coast Classical on December 12th through the 13th. >> Thank you very much. >> Thank you. >> Next we have a report from North Education Association report. Good evening. Um, so, uh, Gerald's already alluded to the Veterans Day, um, uh, celebrations that took place at each of the schools. So, of course,

010the the high school, uh, I believe the jazz band and also the choir came to each of the schools and and presented as well as the BFW from Bandon. Um, so we're really appreciative for for them being able to come up and do that. Um my dad was part of the VFW in band and I had hoped that he was going to be able to make it but he had a conflict that day. So bummer. Um but anyway um anyways it was really a good um experience. All the students were really well behaved during the the um assemblies and it was just a great day to honor the service that um the veterans have provided for us. um at the middle school um uh Woodland Hood and the other seventh grade um team has been

011working on like a a coordinated or interdicciplinary effort um that kind of co um coincides with a literature book that they've read in her class, The Long Walk to Water. And tomorrow the seventh grade uh classes were are going to be going on a field trip to the the history museum in Kouspay. But in addition to visiting the history museum, they're going to be going out um along the the waterfront there and doing some some science activities. Um um and I know that they've tied in social studies and math and and the language arts. So, it's a really um dynamic and really um new like place-based um experience that the seventh graders are going to have. So, that's really exciting. Um, North Bay and Hillrest are also gearing up for their annual turkey trot and

012turkey walk. I don't know exactly how we do it at Hillrest, but um, some fun experiences for next week. Um, we just uh finished up conferences and um, so it was a good opportunity to meet with all the families and and talk to all of them. Um, also at the elementary school, I I believe North Bay has, uh, wrapped up this week and Hillrest will be next week, um, welcoming two members from the Cous Confederated Tribes. Um, Mark Petri and and Patty Phillips are going to be coming into the schools and and doing some, uh, story time with the children. So, I know that the staff and the children are really excited about that. um and then come to our extra mile presentation. I have uh several um nominations this month um out at uh

013North Bay in particular uh because um Zach Martin got really excited and he he shared quite a few people that have made an impact in on on for him anyway. But um first we have uh Stephanie McCord. She was actually nominated by Lanny uh Cheryl and she states that Stephanie genuinely cares about the students and does everything that she can to help them succeed and with more and more on her plate each year she finds a way to make everything work smoothly. She's an encouragement to her to me um Lanny and someone that uh I can always know I can go to for personal or professional guidance. So that's Stephanie. And the next one is Katrina Rock. Um she was um nominated by her colleague Jennifer Green. And uh she shares uh Katrina has always

014been an incredibly supportive team member both professionally and personally. She has invested in the growth and success of her team member classroom as well as the balance and health in their personal lives. She's extremely knowledgeable about all things kindergarten, is a great resource for questions to bounce ideas off of, and this year has proved to be more challenging than previous years. Katrina has gone above and beyond to offer support and to help balance classes, being flexible and generous with shared supports and always helps prepare our team for the following week. So, she's very grateful for her support. And the next ones are all from from Zach. Um, and sadly I don't have pictures of all of the members. I I reached out to Phil. Um, um, but his his I was ready to leave a

015voice message, but his voicemail box is full, so I couldn't even like tell him. So, um, anyh who, um, Jake Lamar and Phil Bogs uh were both nominated. Um, and Zach shares that they are great assets to our team as they both always have a great attitude towards both the students and fellow staff. Phil always has a smile and gives 100% each and every day. In fact, he will often do the PE activities or exercises with the students when he's serving in PE. Um, Jacob demonstrates great compassion on the playground and in the lunchroom and has even provided me with helpful feedback that allows me to better perform my job. It is my pleasure to work with both of them and I thought that recognition for a job well done was appropriate. So, thank you

016to all. included in um and then in addition there's two additional from and again sorry no picture for Gina but this is Aaron Thompson um and Zach shares that they are both very kind and always seem to have smiles on their faces and this is the type of energy that he enjoys working with and feels that they are in need of recognition as well. So thank you to all of them. And then lastly we have Justinda Favilla who was nominated by Sarah Buscarude. Um Sarah wrote, "Jessinda um Favilla um I appreciate her support of teachers and thinking outside of the box to find the best way to educate students. She is an integral part of the way we educate students here at Hillrest and in building the building schedule in fact each year um ensuring

017students get the specials that they uh need each week. She also leads her team um in dibbles testing throughout the school year and coordinates um a variety of different uh productions like all school assembly productions. And this year they're going to be presenting the night before Christmas in Oregon as a reader theater that will open with a slide presentation of teachers in different places around Oregon. So thank you so much to Justinda for all that she does for Hillrest. And I believe that was the last one. So, thank you. >> Next, we have superintendent. >> I just want to thank Eva for the the positivity you're sharing and bringing it to the meetings. Um there's a lot of divisiveness in the world and and it's it's easy to lose track of our mission and our

018focus and and that's focusing on positive things happening for our students and our schools and it starts with our employees who are delivering our students to our students and so focusing on these positive things is where where we need to stay focused so we can continue um our mission. So I'm really happy to see that and just see that tradition continuing. Um the other thing Eva mentioned which I thought was really neat is that um that collaborative field trip taking place tomorrow is seventh grade. I was on the the phone with um Woodland Hood the ELA teacher in seventh grade um and right when school started and and she was talking to me about some of the frustrations you know that she was feeling and and she started to say you know I there's this

019thing that I've always wanted to do and I just know we won't be able to do it. So I asked you to tell me about it and she started talking about having social studies teacher, the English teacher and the science teacher all do a collaborative unit like a theme that they all teach something related to the theme at different points in the year and they wanted to have a culminating activity and I thought why wouldn't we support that? Of course we will support that. you want to engage children and learning about something that's collaborative amongst all your classes and all your different subject areas and so you know she got to work in planning that and I just thought it was wonderful that's the kind of innovation we want you know to see our teachers

020engaging engage students so naturally those are the types of things that I also want to point out and and highlight you know that our teachers are doing for our kids so that's a great thing that's taking place tomorrow and that's the exactly the type of thing that we want to see want have opportunities for our children to collaborate, learn together and get out of the school sometimes because learning doesn't always take place by state school takes place outside school. So naturally we support that. Um [clears throat] we have the OSBA annual convention Oregon School Boards Association 79th annual convention in Portland, Oregon that we all attended. School board members six of the seven school board members seven of seven if you included Black Carol. We brought our own flat stand with Flat Carol and uh

021Carol participated in all the activities and and um she she got to comment on all the activities and it was really a lot of fun. Carol was Carol was right there by our side and it was just a really great convention and I mean we all had an opportunity to learn um about strategies for student success, strengthening board governance, effective communication, board superintendent collaboration, community engagement and legislative advocacy. And um it it was just a nice opportunity for us all to work together and learn how to support our students and and and really kind of just understand each other and just really be grateful for the opportunity we have to kind of take our district to the next level. So that was a great great convention for us to attend. And as you can see,

022our board members are wearing their shirts on this evening. Very nice. So, um, that leads us into, um, something that's coming up. The December 2nd, we have the South Coast Legislative Forum and our board members, district leadership, super regional superintendents will be meeting with all four of our regional legislators, Senator David Brock Smith, Senator Dick Anderson, Representative Court Boyce, and Representative Wright. And they will all be in attendance, and it'll be an opportunity for us to advocate for our schools and for our students. And um some of this advocacy took place at the conference. It will continue on December 2nd. So we will be um reaching out to our employees too to just get some more feedback. I know we've already we've received a lot of feedback um from our employees and we know um

023the challenges that are taking place and we want to make sure that our lawmakers understand that and understand how their decisions are impacting us at the local level. Um, so I believe we've already confirmed many of our board members are coming and if you can't just make sure you give somebody a list of things that you would like us to talk about. I know that we all have a lot of concerns about things that might be coming up in and in and the budget. We all have um things that we know that that are just unfunded, the unfunded mandates that come out of the state legislature and and OD um present ongoing challenges for us. We want to make sure that they understand the impact of the decisions that are being made next week. Um

024the OD the Oregon Department of Education statewide facility assessment that I've discussed at a couple meetings um is starting within our schools um that was a a facility assessment um grant that's supported by the federal supporting America school infrastructure um funds and um OD is contact contracted with bureau veritis and they will be coming to document deferred maintenance needs building conditions AVA accessibility ility for all of our school buildings and that will result in cost estimates, facility condition index, and a 5-year capital improvement plan um to assist us in future planning. And that's the document like that that I've talked about being that transparent document we can put out in front of the public and say this is what we're budgeting for. This is why we're budgeting for it and this is our plan to

025address these concerns and these needs because we know they exist. And and in having a fiveyear um uh capital improvement plan will help us really address those in a meaningful way. So, I'm I'm really excited to get that work underway and and be able to share that information with our staff and with the school board in our community. We'll have district making staff helping them with um with those um with all the records they need, access to the buildings, drawings, etc. But more information on that to follow. Daryl talked about the districtwide food box program and yet another example of just the amazing people that work in our district and are willing to go out of their way and and the the the collaborative effort from community partners and putting this together and all led

026by Daryl and Joey. We just really want to thank them for that and yes all the schools jumped on board but it was really something that that was you know spearheaded by Daryl. So thank you for that and they are also you know coordinating that for the whole district too. So it's fantastic that by the way the needy student funds in the schools that are also helping support that that's all money that's donated that's not money coming out of the general fund. That's not money that's money that's been donated to our schools that they have in accounts to address needs of students as they um in case anybody was wondering where that funding was coming from. Uh strategic planning update. So um our strategic plan as you know um completed last year five years strategic

027plan the the goal now is really trying to to create a clear through line to the student. So if you remember when we built the plan it was all student centered everything all the decisions and discussions centered around the student was at the center of all of us and we set goals focused on students. So then we end up with this plan that's really this overarching highlevel district plan. Now how do we have the line go straight back to the students and that's what the schools are working on right now. We've had um each school leadership team meet with performance facts and they're starting to develop school goals specific to the school needs that align to the strategic plan. So we're not saying you have to have this directed set of action steps. They get

028to decide on the action steps that best support their school and their staff to meet those district goals. The next phase of that through line will be then taking those goals down to the PLC, the professional learning community level, which will then drive it down to the teacher level who will take it home to the student and set individual goals for their students to help meet those goals. So, that's how we're taking that strategic plan back down to student level. Um, you can expect to see performance back. join us at the schoolboard meeting around February. February 5th is their current plan. And um we we you know, we're constantly meeting with Performance Fact um and touching base and and and kind of reestablishing timelines and goals. So, you know, we realized early in the year,

029you know, that we maybe were pushing a little bit. We didn't want to push too hard, but we kind of realized we were based on some of the feedback. So, we pulled back and gave it back to the schools and leadership teams to focus on it. we meet at the district level with them to make sure that we don't start heading down that path again so that we can make sure that this is happening in a controlled way that has meaning and that we can then make sure that we're supported. So, a lot more on that to come. you know, this is an important focus for us all and and and make sure that we're all in alignment towards the same set of goals and um a lot of the initiatives that will be coming

030out and some one of them we'll be talking about tonight, the port theater that is in line with our strategic plan. Um when we talk about some of the other things that'll be coming up in the next couple of weeks, um these are all things that that the vision is in alignment with our school plan. Uh I engaged in district listening sessions with district leadership, the directors. Um and we went around to all the schools and provided the opportunity for staff to meet with us in a safe space to open up and just share the things that they need to share. So we could really just kind of learn from them exactly how um how they are impacted this year by the different changes going on and get a chance to really try to focus

031on what matters most um to the teacher in the schools. Um we we we learn um we they provided us insights into things that we can then use to make future decisions. We learned you know a lot of feedback on student behavior. Um I heard feedback on communication, staffing, facilities, instructional practices. Um there was a lot of successes that were shared, a lot of positives were shared at those meetings and that was really also um a wonderful thing to hear about and to talk about. And some of the things, you know, that that are just they're they're really easy to make some minor changes that really people will feel very supported. You know, they can do things. I mean, you know, um Mr. Johnston and I had a discussion earlier today about, you know, maybe

032um a certain group of educational assistants didn't realize that they could engage in some corrective practices on the playground with students, you know, and and that's the perfect place to address issues. You know, you don't send it in and address it two hours later. You have to write an engineer. This is how your behavior is impacting the students around you. and and not knowing that maybe they had that ability was hindering their ability to um support students and improving their behavior and they they've addressed that through some training for their staff already. So, lots of different things we've heard. We started to implement some changes right away. Other things will take longer to to address. Um we we you know enhanced our check and checkout PBIS PBIS positive behavior intervention and support systems in our

033schools. We're starting to address some of that and trying to increase the positives, some of the things that we just, you know, what got away from us during co, you know, haven't all come back. And so we want to bring a lot of that stuff back in schoolwide assembly where there's different positive activities for the kids. We want to make sure that these things are taking place in our schools. Um, so I wrote up a lot more, you know, there too for you. So, um, you know, it was just a really nice opportunity to get to to talk to to groups of staff face to face. And so, we'll make sure that we have some more opportunities like that in the future and also increase um opportunities like that for some student groups. You know,

034I want to make sure that I'm also meeting student groups and letting them have have that opportunity as well because obviously everything is is for students. So you hear directly from how things are impacting, how decisions are impacting them. Um, at the OSBA, Oregon School Board Association conference, we heard a lot about statewide budget planning. I'm not sure how many, you know, people in the public hear about these things, but I do want to talk about it a little bit. Um, on October 1st, the Legislative Fiscal Office requested that all state agencies develop a 2.5% and a 5% reduction plan for consideration by state legislators to address potential state funded shortfalls. Um, these are not unusual. It's a it's a practice. It's a it's a routine planning exercise you could call it. Um if this

035then that you know how do we address this? How do how would we be be prepared ahead of the game for potential budget cuts? Um some of the cuts they're talking about making if needed are a little unique because they might address our bianium funding. And what I mean by that is we are as school system funded by the state on a bianium basis where it's a two-year plan. Usually when that plan is set, we can count on that funding for two years before it then changes. There are possibilities of this bienium budget changing. Um it could be as low as, you know, a half a percent increment all the way up to five. But being prepared for that at a 2.5% 5% level paints a picture for us on what we can expect and

036how can we address that responsibly moving forward. One thing that I want to make sure our staff knows is that we have been very very fiscally responsible um with our budget over the past few years and we've been preparing for scenarios like this. This is something that I've been heavily focused on and our staff will not see major layoffs under any circumstance and and that's a promise I can make to the staff. Sometimes we we might have to do something like a hiring freeze where if a person does leave, we might not build a position if possible. It doesn't mean it's automatic. Um that's not unusual either though. Um but but our staff, unlike other districts around the state, will not see major budget cuts even if it were to be a 5% budget reduction

037even if that affected grants. So we are prepared to to address those those concerns. uh February 19th, we'll receive the next economic forecast from the state and um that will tell sort of the the the legislature um what kind of cuts they will take to the short session in February. So, this is months out and that's really kind of the the meat of what I'm trying to get at that no cuts have been made. This is a planning exercise and um we'll share information as it comes out, but this is by no means the time to panic or even worry about this at this point. We will continue to make the best decisions we can for students and for the future of Northbank school district and that and that's something that'll stay focused on OD

038Oregon Department of Education school nutrition program update. They did an administrative review and audit of our school nutrition program and did on-site visits to Northbend High School from October 29th to 30th. They commended the district for our exceptional preparation and professionalism. They noted that we were well organized, demonstrated strong knowledge of the compliance, showed enthusiasm, commitment, pride in our work and they were um particularly uh impressed by the innovations in some of our food programs that increase accessibility to school meals. Um and they reflect our dedication to reducing food insecurity and promoting student well-being. And I definitely want to make sure that we are thanking a multarian and the entire food service for that. A lot of people don't realize food service and education is probably the most highly regulated area of education and it

039has a lot of rules and laws tied to it and if it's it's no easy task to stay in compliance and we um you know we're knocking out the park there. We had the OSA volleyball tournament last weekend. We hosted the 3A volleyball tournament. We had eight teams that played. Um they arrived Thursday night. Had team dinners in the cafeteria for 16 teams. Um a seafood dinner was provided for head coaches and special guests. Matches started Friday morning. They continued into Saturday with the finals between Valley Catholic and Westside Christian at 6:30 p.m. on Saturday. And the 4A tournament was happening simultaneously over at Marshville High School. And um this is a a collaborative effort amongst our community members and our staff to put this tournament on. It brings a lot of people and a

040lot of business to our community. Um it took a small army to make this happen. um from our maintenance staff to our custodial staff. Um Joe and his IT team have a lot of special requests that OSAA makes and the streaming requirements that they have. So I want to thank all of those people for that. Northbend Booster Club handled sessions throughout the weekend and uh we had Northb High School students uh Lily Ellum and Jamie Stewart were singing the national anthem when that when that started. Um, it was just a lot of fun and a great weekend from those that were in attendance as we were at the OSPA conference. So, there's my short superintendent. >> Well, we appreciate there's so much good stuff to share. There you go. [clears throat] >> Next item is

041our consent calendar. Um, we have a motion consent calendar. Do we have a second? >> We have a motion and a second to approve the calendar today. Any discussion? No discussion. All in favor say I. >> Any opposed? None opposed. And so we move on to the port theater update. >> Port update. So we got got two special guests in the audience tonight joining us. We're gonna start here with Joe number one. Joe's last we got to go through next. The court theater is is something that just it's just something that is an amazing opportunity for us as a school district. You know, when we talk about the vision of Northbend and the future of Northbend and something that will be here long after us and and creating a legacy for our students and this

042is an opportunity for us to do that. We have these amazing and beautiful athletic facilities. We live in wonderful buildings for our students to learn in and we don't have a dedicated performing arts space and the theater is an opportunity to have that dedicated performing arts space. Um this would be the type of thing that you know again going back a few years when we tried to tried to pass a bond twice. Um, this was something of high interest to our community and and the likelihood of passing a bond in the future that would include the funds to create a performing arts center, you know, I would say are probably pretty slim because if we need to do a bond in the future, it would be because of the container porch being built and we

043will probably be talking about a school at that point. And and yet here we have this historic theater um sitting right here next to our district office. There's over 500 parking spaces in downtown Northbend that would feed into this. And I really envision this being part of the fabric of Northbend um and in an opportunity for our families, you know, to walk around, have dinner, go to a performing arts performance and just have a wonderful time in in our school district being a part of that fabric of downtown. It enhances educational opportunities, community engagement. would be an opportunity to generate revenue um provide un universal access for students in all of our schools to have one central place to go to for performing arts. Um it would provide us an opportunity to bring in more

044competitions, more revenue for our city. You know, we could bring in cheer competitions, you know, um different performing arts shows, um multiple ways of generating revenue or bringing in other student competitions around the state. And um there there I mean there's so many wonderful reasons why this makes sense and and we have on our agenda later tonight the funding source for the purchase, you know, and it's rare that that even aligns like that. And we have this opportunity to sell 10 acres of land to Bonville Power that land that we're never going to use for educational purposes. It's in a spot where we won't use it. It's not something we would build on. So for capital, we trade capital land for a capital project, a for theater that that we could use. It's just a

045trade. It's not money we would use for staffing. It would make no sense because it wouldn't be sustainable. This is something that this one time trade would provide us the opportunity to have something here for generations. So um we have u Joe Slack has put together some drawings. We we collected information from all of our performing arts teachers on their ideal setup to to give them everything they need so they can all go in there and and do their performances. And so Joe spent some time in the theater and um and I I think that we're going to show um what you have in your documentations Joe's take on on the property. >> Great. Thanks. Appreciate being here y'all. Um like Tim said, my name is Joe Slack. I'm an architect here in town or

046the company called HG Architects. So, um Tim had me uh catch up with you all. A couple of you were at the at the building when we walked it. Um spent some time there crawling around and then we followed up with u couple people from our office went down there and measured it up. We didn't weren't any available construction drawings when that theater was built in the 50s. So you really need a you really need a set of drawings at least floor plans that you can start crunching numbers on and seeing how big the building is and how much you know we can push things around. So we've done that and then uh we put together what we call a facility assessment uh fairly brief but uh we try to hit kind of the high

047points of different subject areas and uh and I sent the report over to Tim and Tim had few comments made some adjustments and sent it back and uh we Tim mentioned the program we call program space program building program but we kind of wanted to make sure that we were on track on the types of spaces um that need to be in the building. And so the biggest challenge is that uh it was a movie theater. And so movie theaters h even though it's still going to be a theater, performing arts theater, movie theaters, you don't really have any back of house space or behind the stage space. And so uh for performing arts, we need place for dressing rooms, uh girls and boys dressing room. We need a a green room where the performers

048can hang out right before they go on stage. We need a toilet room back there as as you can imagine. So those kind of things end up um impacting what terms what remodel work we need to do. the stage itself. Um the there were a couple folks there from the department who you know we talked about how big it needed to be um whether it's for a big orchestra band performance or whether theater and so we have we're fortunate we have two or three uh facilities in town that we can compare to and folks can uh say well we want it the size of the Marshall Auditorium or we have we're familiar with the Hill Center out there at Swaku. So, uh, we kind of made sure that the the concept designs that we put

049together would accommodate that. So, the building itself, uh, you know, sometimes you see big cracks, diagonal cracks in buildings that are that age and or differential settlement. Uh, we don't see any of that. Uh, we've stuck our head up in the attic. We've actually walked the attic and, uh, we have great big bow string trusses in there. Uh, roof drains well. It's got a decent roof on it. Mechanical system um we were told is fairly new. I we didn't get in we didn't dive into the weeds too much on on the mechanical system that it does have a mechanical system. Um and the same with electrical uh EDA is always always in u you know things that pop up on buildings that age. And so the restrooms, typical, you know, typical uh remodels that you

050need to do for the restrooms need to provide um seating for somebody that in a wheelchair. And so we need to accommodate that and they have they have to have what they call a companion um seat as well for u for the obvious reasons. So um and then we need the the site is basically the building. There's not much more to the site than what the building sits on. There's a little bit of room on the back side and then there's a little alley on the south side of the building. It's that's unclear to me whether that's on on this theater site or not, but um so all your parking is offsite. We need to create a ADA parking spot to get to the building and then get in the building. So um we did,

051you know, we did some cost estimating that are in the report. Um, I'll I don't know how much you want me to ramble on here. I'm certainly not going to read the whole thing, but um, right now the I might talk a little bit about seating. We were told uh it would seat 400 people, but we counted the seats and they're just under well, it's just under 340. And so we want to try to get it up as high as we can. In one scheme we had um we I think we were pushing uh 360 or so and then another scheme we had 318. It kind of depends on what we do behind the stage and how big those rooms need to be. And so we would work with uh staff and um you know

052kind of determine well how many how many people does how many uh folks does the dressing rooms need to accommodate? whether it's three people or 15 people or whatever. So, we can work through that. So, um the building is about 12,000 square feet, I think. Yeah. No, excuse me. It's about 11,000 square feet. And, uh I'm privy to the cost, the purchase price. Building of this size, uh maybe some of you are aware of what construction cost is these days, but it's it's way up there. So, a building of that size, you'd be just construction alone, you'd be in the $8 million range. By the time you outfitted it with stage gear and furnishings and seating, you know, it'd be in the 8 to nine. By the time you looked at purchase price and whatnot,

053you could be pushing 10. So, um it's it's a huge number to try to start from scratch. And so, like Tim said is looks like it is an opportunity that um might be favorable to the district. So, I won't ramble on too much further. If you have any specific questions, let me know. >> And so, what you see here on the drawing is the the current layout. And so, and there's photographs of this in the packet, but you see backstage um you know, there isn't those spaces like Joe said that that sort of a drama um production would would want. Uh if we extended the stage, we could address the means of of band um these fans by putting in a extended stage with um with some wood flooring. But but really what we need

054to get into is first of all understand this is not like a like hey this is going to be done in a few months. This is a you know this is a project we're talking about something that's going to be here for a long time. So this year would be acquisition year, next year would be ADA and and started to address some of these things just to be able to open the door because we could start generating revenue with it. Um but but if you see um sort of the way the bathrooms are laid out, you know, we don't really have um the ADA accommodations there that we need. Um what's really cool in the upper one where Joe's pointer is now is like that's the old ticket window right there. I mean, it's a

055really cool building. You know, >> that'd be great to make that work as a ticket booth. >> It would. It would. Absolutely. We all, so to speak. >> We do a lot of restroom remodels, and really the women's is uh it's pretty tight in there. It kind of it kind of works sort of in ADA compliance world, but not really. We need turnaround space and whatnot. The men's is totally non-compliant. So we basically would just remodel this whole end to kind of keep all that work focused and kind of keep the boss down a little bit and convert create a men's and women's restroom down here. This could be custodial. So um it's pretty straightforward. Here's where you can see the back. This is the back wall. And if you're any of you that are

056in the theater world, uh, know that, you know, we'd end up if this was new, you'd probably end up with a line back here someplace that would accommodate the dressing rooms and the green room and all that stuff. But we have a couple schemes. One of them is to keep this wall where it is and make relatively small uh dressing rooms. And the other one is to move this wall out a little bit further. It's kind of a where's the sweet spot with we want to make sure we maximize the amount of seating um with what we're doing behind. So those are just some challenges that we have when we get into it. >> Can you jump to the final one option two? >> Yeah, Joe's over here running the slideshow. >> Wow. Oh, you

057were just moving your finger for show. >> Well, I'm moving this mouse. [laughter] So, this is kind of like uh is there another one after this? >> There isn't there is an upstairs apartment. Um, you know, that's stuff that's like down the road. You know, we don't need any of that to to use it. >> We do want to there I mean, when it was a movie theater, they obviously had a projector up there and we want to bring that back so that we have a light booth up there for running stage lights. Uh, the sound booth could stay where it is. >> Yeah. the and these are just loose concept sketches but it kind of gives you an idea of where we're what our brains think and we need to make this platform accessible.

058Uh that's what that that kind of ramp with a big diagonal line in that's a ramp space. Um and again we're this scheme saves a few dollars in remodel work and preserves the the back wall of the platform. those dimensions that 216 that 10 foot2 that's the that's kind of a key depth that we want to confirm with folks that are using it but that's pretty similar to the Marshfield Auditorium and then the precinium arch that's the open right now the building doesn't have a a precinium arch it's just all open so we would create that but then we can have a curtain behind it and that's about a 40 foot wide opening there that's pretty typical Sorry, Tam. I did interrupt again. >> No, you're fine. That's that's I mean, you know, using the

059existing back wall and carving some doors into it gives us that >> we can use all that back space for the green rooms, dressing rooms, add a bathroom, and then that set that right where the set storage is to the right of that is a that's a new wall that's being built. >> Yeah. >> So, so that we're minimizing the the you know, tear down of things using what's already there and then extending the stage. And this one actually has a row of seats added to the front and the back. And it gives us the ADA wheelchair. Notice the bathroom's up there at the top for ADA. The ticket booth is back in place. It's got a wonderful concession stand. It would have an ADA ramp to get onto stage. This right here would make

060it usable by all of our performing arts groups. Um, >> I might add about the code stuff. Um, I talked a little bit about that on a report. So when you when you grab a hold of a building this age and you change the use change it to maybe assembly to to business or office or what you have this thing called uh change of use and when a building goes through a change of use it basically throw the code book at you. But if you can preserve the use, then you avoid a lot of those uh additional code requirements. So that includes structural um and whatnot. So that's kind of a good thing on your end is that it's a it was a theater before. It's been used as we wouldn't call the church use

061a theater, but it is an assembly space and then it's going to a theater. So um that's a good thing. U exiting a assembly type building is critical. There's two exits out the back. These need to be preserved. That's you can see why we're leaving them open. And then you have the exits of course on the back wall. So we have to make sure we maintain those exits. Sprinklering the building would be uh a great thing if you ended up owning the building just because um the current code book you get all kinds of free passes when you have a sprinkler building. If you don't have a sprinkler building then you've got to go through several different uh requirements that by the time you get done with it you're thinking I wish I would have

062sprinkled it. So [laughter] we we sprinkle buildings a lot these days. Um so those are some kind of key code things that we want to address. >> We we feel so so there are some cost estimates here and um again when you think about the cost to build a building like this these are these are they're not very expensive and when you you think about some of our other opportunities in terms of of selling Pacific House to kind of get into this and and whittle this down because that's another property we don't use and it's another property that's that we're not going to use. So, that's one we could list that's on the agenda later tonight to just list it and sell that at market value. So, um the ADA restroom piece is up here

063on the top. You know, the the women's restroom is over there with with all water access. I mean, you know, we we Mark is Mark is our a licensed plumber. I mean, he he can do a lot of this work. So, a lot of these costs can be driven down, but we want to also present to you what it would cost. You know, essentially, you know, this is a best guess right now to to have this done, but this is saying 675,000. This would open the doors for all the different performance groups. So, um again, a lot of these bigger dollar things are associated with drama and um the ADA restrooms though, I think we can drive the price down on that considerably. Um, definitely the automatic sprinklers would need to be done, the platform

064we would want to do, the rear wall, the curtains. Um, and so, you know, I I I picture knocking a couple,000 off of this, but again, this is a long-term plan. This is not something that would happen immediately. It is something that we easily budget for, and it is an opportunity for students. And again, anything we can do that makes students want to be at school and provide them with something else that's engaging, something else that's their own, something else to be proud of. I mean, we're driving up the property values around around us. Um, we are essentially M North Bend again that destination district. We want to continue to to strive to make it. So, do you have questions? Um, while Joe's here, >> I see that it says basement access. How big is

065the basement? Like, how far? >> Well, I think if you go back, Joe, it's We have a drawing of it. It's pretty tiny. >> Okay. So, >> keep going. One more. Keep going. Keep going. Yeah. Right there. That's it. It's just kind of this little >> Yeah, there's a water heater down there and there's a furnace. >> Yeah, >> little basement. [laughter] >> It's got I mean, it's got a modern system down there, though. I mean, it looks pretty modern. Um up above, too, though. If you go back to the other, there's a there's an above area, too. We haven't even talked about adding. >> Yeah, that we it's not a very big space. Yeah, right there. That's the second that's a upper level on the back behind the screen wall. Uh but it's such

066a tiny area. It's really just the the upper floor is just this part right here and then this part there should be another there is a line there. You have to get a ladder to get up to it. And so we're kind of downplaying that. Yeah, >> we don't really want to burn up floor space with that stair. So, if you wanted to figure out if you wanted to use it for storage, we do this sometimes in in shops is we'll have a removable guard rail that you can then lift stuff up there. Um, but I kind of hate the the square footage back behind there is really precious. So, >> uh for good dressing room kind of stuff. So, we we got rid of that >> the apartment that's up there already. Um how

067they're using it there. It's got a whole kitchen. And it's got boner up there. It's got the, you know, dance instructor was talking about taking one of those put dance floor in there and could do, you know, community dance program in there. Like there's just there's so many opportunities here for us and to partner with the city on this, you know, I mean, I really see it being something that benefits everybody in North Bend. So, um, you just I think it's a great opportunity. Um, other questions, Bill? That was great information. >> We have and Joe who want to go in for this conversation. >> I I do have a question. >> Yeah. >> What's been the offer? >> Well, we know and Joe, I mean, thank you so much for the the effort into

068this. I mean, we, you know, we I talked to a lot of different community members that just, you know, really see the value in this and for the city and for the students. You know, it's just something else that's just unique that makes Northbank a special place. And and so there are people that will partner with us and kind of help us move this along too, as far as some of these things are concerned. As far as the offer goes, um you know, we haven't signed anything obviously. Um, we do know, um, from our, um, executive session on on on this with our attorney that essentially I could write an offer and it would be contingent upon board approval. And and Joe knows this. Um, and so we we've put together a document, nothing's been

069signed, nothing's been agreed upon by the by the seller. Um, but we put together an offer for 630,000. Um and and that's the number that um I feel confident with because it leaves us a little bit of wiggle room with the bike and lane property and then within then then we add on to the to that property from um yeah >> and that's contingent upon sale of the bik. >> It's it would it would be contingent upon sale of Viking Lane. It would be contingent upon uh inspection reports that was satisfactory and it be contingent upon board approval. All of those things would have to be in place. Um, so, um, what are your thoughts when you see all this? >> Yeah, and I I I can't speak highly enough about your comments about it

070just being a part of the fabric of the community. I mean, we've got this great old building that like Joe says would be, you know, 8 or 10 million to recreate these days and new. And with the current list price is million bucks, $9.95, but I do think we can get it for 630 or thereabouts. And with the Viking Lane property, I really just think that trade, it just makes a lot of sense. I mean, you guys have this great band, this legendary band, and no real spot for them to show it off. And I just think it works really well. And I would just encourage you to really think about the investment overall as well. Um, I mean, okay, a 630 purchase price plus another five or 600 to bring it up to where

071it works for all the all the um different types of performing arts in [snorts] my opinion. Um, and I've been doing this a long time. I've been doing real estate totals 20 years. Um, strictly commercial. I don't do houses. I don't do land. I only do uh commercial real estate. I do it for the city of Northbend, the county of Cous, uh the school district at Cous Bay. I'm their realtor as well. Um so I do a lot of this stuff and I see a lot of this happen. Um in my mind, if you guys are all in this thing for 1.2 to 1.5 at the end, you're going to be in great shape. There's no reason this thing won't sell for be worth two million to five million by the time you guys are

072done with it. Um I really think the value is there um in that respect and in in addition to all the um additional development going on around it. You know the housing project that the uh URA and the city of Northbend has for the old annex um is really going to increase this property's value. I mean gez they're building it all around the darn thing. It's going to be this huge project. And can't you just see that all tying in to like you say, they're gonna the people are living right next to this thing and the kids are playing right next to it. These kids are going to be going to this school. Um I just think it really makes sense fiscally for a for a standpoint. You guys aren't going to be underwater. Don't

073get onto it for more than about 2 million. Um but uh a structure of this size and this location um for that purchase price is is a steal. And I think a lot of that has to do with the the owner um and the pastor is really behind the project as well. He really wants to give you guys a good deal on it when the time comes. >> And I mean my understanding is the donation from Trump. Is that correct? >> Correct. This was the family >> quite a bit of money into it too when we walked through it. And I think he built a lot of the platform. He built that. There's a bulkhead sophet that we saw that I think he did all that for. >> Same thing. A lot of the sound

074and lighting came from >> the concession booth or the concession counter. >> Yeah. And they've really kept it up very well too. I mean between the heat system and the roof and like gez Joe and I were up on the darn in the attic and I'm looking at the roof of this thing. Looks good. >> It does. I think overall you, you know, get an inspection, have a professional. But at a glance from Joe and I have been doing this, Joe, I mean, Joe, Joe was building 20 years ago, so we've been doing this a long time. >> Oh, maybe five or 10, >> maybe 10 years ago. Yeah. And uh and uh I just I think you got a good team in place and a great opportunity here um to get the job done.

075And and I do think that Viking Road sale is a no-brainer. That's I did the help do an appraisal on that one for you guys, too. And I you're getting top dollar for it. Do it. That's that's a golden ticket. >> I appreciate you adding that in. That is Joe did give us numbers on that too that discuss that session. >> That's a very very generous offer for that property in my opinion. >> So and I really, you know, wanted Joe to join us tonight to kind of just reassure you from that investment standpoint, too. You know, it's not it's not uncommon for districts, school districts to make property purchases and and think about the future of their districts, whether they're buying or selling property. So, this is an opportunity to do that and to

076know that it's also a good investment when that annex is rebuilt and you know, everything is going to shoot up. This is going to help the property value shoot up. The we know that the the port is on track. Um, you know, we're talking when that thing's built. I mean, we hear lots of different numbers, but probably another 9,000 people in our, you know, when that thing's fully functional, it's going to everything is going to be worth a lot more at that point. And having a facility like this is is just going to make our district that much more special. So, that's kind of the whole point of all this is to to bring in some information for you. um share with you um some of the vision behind it, where where the dollar figures

077sit and and I think um our our offer is about 630 puts us in a really safe place. Um you know, again, capital for capital trade for something we're going to use, you know, something that's going to be here for a long time. So, um you know, next steps would be um the other items on the agenda tonight to kind of help facilitate this moving. >> Well, we thank you very much. No problem. >> When the time comes, if you guys have more questions on uh contingencies and offer process, happy to sit in again and talk more about that. I hope you guys are ready to get a couple more. We want to get more people in there so you can see it. And I do want to mention the seats are super comfortable. I

078have plenty of leg room in there and that never happens and it wouldn't happen at $10 million. >> They are beautiful seats and that brushed red vela is pretty nice. Yeah, it's pretty attractive. >> Thank you both. >> No problem, guys. >> Next item up is an embargo about script. >> Well, some of us win. >> Yes. Should fly. Should try. I went to Miami instead. [laughter] >> Well, good evening. You know me. Most of you know me. Uh I am a Spanish teacher at Kenny High School. Even Mrs. Barati also. We coming here to just to show uh our next three we try to plan to do in a couple years in 2027 to Spain and um Portugal. But you know the last three we the first trip we do this year in June

079the last June with the students was to Peru was a very nice and very successful trip. We have a little learning about the passport and staff that happened but we picked it up and then you know um well we're going to stop for the presentation. Well, EF is the educational tours is the company do is a three is a third party company. I want to say this is no uh school activity. This is a third party company doing this just coming here to get your green line to permission to be support to do this because without your support it's impossible to do this for the students. The only reason we do this, our Spanish department, our Spanish club is for and benefit to the students this kind of educational uh tours. And they're going to

080be the next one. Uh well, this is talking about me. Everybody knows me and most of you. I work in the district for six year, teaching Spanish for year, Northern community member for 26 years. Uh, I want to say my wife and I, we are from Peru, but my kids born here in this town. And my kid, my older kid finished the school last year and my I have a junior uh kid uh is my last my my youngest kid. He's a junior in the high school. Um, I love to teach. I coach soccer in Nor. We're doing great with the girls this year. And then the I like to sing. I don't know if you I am retired naval officer from the Peruvian Navy and then I I live here 26. I I have

08118 years in restaurant business also and then I have a two bachelor's degree and one master degree in in the art of teaching for the western Oregon. This is some pictures of our trip to Peru the last June 2025. This year we got uh 24 people all together with uh chaperons and myself. We bring in Cusco, Lima and Puno, Lake Tittikaka. Uh we have a great great experience and then this is a really good experience for all the kids they and for us too. Um but I promise Mrs. Bar got to do hopefully he can do the next three. This is some pictures about the Peruvian culture over there. We've been in and we've been in Lima. Lima is in the coast and we've been in the for 4 4,000 mters high in Lake Titikaka.

082That's the highest lake in the world. It's huge. And we've been in Machu Picchu in Cusco um with a lot of places over there. And then we're going to take um journalists to travel with them for the rest of their life. 94% of EF travelers say the tourist expanding their knowledge of the war fell to the tour helped them grow as a person by their tour. We're going to Spain and Portugal this time if you let us do that. And then the tour going to be start obviously in Poland. We're going to fly to Spain. Maybe we're going to get a two stops between United States, maybe Miami, and then we're going to Lisboa in Portugal. Two nights we're going to be in Allegar two nights. We're going to at the same day we're going

083to be in Sevilla for one day. We don't going to spend a night in Sevilla, Spain. It's a two nights in the Costa del Sol Granada one night, Valencia one night and Barcelona two nights and we'll be back to states. This is the plan. And this is our uh windows uh days going to be confirmed two three months before the departure. It's going to be between August 2nd to August 19. It's going to be 12 days between those days. And then it's going to be in 2027. And this is all the details about the first day, the second day, all the seatings. And we're going to stop there. And then this is some the pictures, the highlights pictures to the cities over there. Um and this is keep going the number six seven eight. It's

084going to be very detailed. Um Costa Soul, Granada, Valencia. And this is another pictures to the highlights to the city we're going to visit over there. And this is in day 11, you know, day 12. Very detailed. And this is one that's the we're going to be in the LRA. We're going to be in the Lasaga Familia in Spain. Um, and then we we take a few minutes to look uh off the full itinerary to our tour and think about what will get your child and you most excited. talking about the highlights uh with your neighbor. We share our the whole group. I think this is a great opportunity for our students in the community and their families to growing to change their the way they think and see the war is not only this

085part. We have a a huge war around it and that changed their mind, their life. It's a great experience, great gift for the kids. um our dedicated tour director lives. We have a 247 uh uh director to the tour. He's waiting for us in the airport over there and he going to be with us. He was with us 24/7 all the time. He he going to be in charge to do all the time. I do that all here with my chaperons but uh they do all another part and the company take care everything the payments the money and everything we don't touch anything and this this time in this trip uh that was include the full-time tour director all transportation breakfast and dinner and overnight stayed in hotels per sanit to receive academic credits is

086it's opportunity to get academic credits in this company also uh the tips that going to be included in price and the first time was outside and now I request to do that way we don't have to do anything about nothing because of the first time we had to get some activities to get some money to help the family to pay the tips because we had to pay the tour director the tips um the guys the bus drivers set up everything and then in this time it's not going to be like that. It's going to be good for me, good for us, good for everybody. It's not going to be money involved in that particular cat. >> Yes. >> No, I think for everybody here, but I the last time me and my wife we cook

087in Norway high culinary high school for 120 people and then that was very hard. I remember when I was working in the restaurant those days. We start in the morning, we finish in the midnight. That was very >> I have my own restaurant for 13 years here. Um but uh and then that was the hardest job I did. But that's >> not anymore. >> No anymore. Yeah. But we tried to help the kids. But now because the tips included in there, it's no necessary to do anything. M >> they take care everything and then um that going to be very nice. Um they have a 247 emergency assistant and they what's as responsibly for the kids for the students and their family is the passports the personal items the baggage fee the snack and some

088meals. The only part that this company not cover is the lunch and the snacks and the sage. everybody had to do. But they call everything. They hotels and red bus, dinners, everything else, tickets, uh, museums, tickets, transportation, everything else except the snacks and the meals and was the tips here last year, but it's no anymore. It's including the price now. That going to be very released for us. And this is the price. It's going to be uh the for the studios is going to be $4800. $48 $859 and for the dudes if some parents or somebody want to enjoy the the trip is going to be 5,859. And this is the offer for uh if you give us a permission to reach the studios and their family. We're gonna try to get our first meeting

089in December, the second week in December to start to start making made the payments to get two years early. That way they going to reach the amount the final amount and then there you go and then the EF live the way the based learning is 60 years of experience and success. This company doing this for 60 years. is something like this companies I think is another companies too but this is a very uh good not well company they do for so many years and they was working for with in this high school before that's why they reach me and then um I think this it's a a very good company with good reputation what I know with my expertise um in this fast street to brew um one education group the as of lifetime you

090know it's a very all the benefits for our students to get these kind of trips in their life in the early years and then I think it's all for uh very good for them and the families too uh and for the our school and community uh sure um EF put this safety first and second and third safety and in response they have a 247 3 days a year training training to reach quickly and travelers need. We are I am very training I think with this trick last trip with Peru with all the experts we have and Mrs. Vargas and I I she going to be hopefully this thing this this time going to be true, right? >> Yeah. I'm not volunteering this time. >> Okay. The mandatory safety training for teachers background checks. They check

091background for all the uh tools people they coming which they check the company check backgrounds even us too um to go to the the tree and the best in this experience means it's ready whatever happens peace of mind program and they have a global citizen scholarship to the students you know they have opportunity to get $1,000 for that and they had to uh global travel protection They have insurance. They cover all these ex incidents, banks prov last three to grow. I think going to be the great opportunity this time to for the students to get something unique in their life. And then we have 30 guarantee sp available in district three. Uh no more. And uh it says less is better for us. But at least we had to get for us. 12 is is

092the minimum. Six is the minimum. But this is the max. If you have any question, they have here all the 800 number for this company. If you want to me share this one with you, we can send you later right to the members. See you they want. Yeah, you said we can we'll share this. I think you have this. >> Yeah, if you have Okay, we'll send it to you. We'll send it to you. >> That way you can reach it and share with your friends and family. >> So, they they they went to Peru this last summer. Eva made it to Florida. >> Yeah. >> So, somebody somehow had a passport. >> Yeah. No, no, no. What happened? One kid, they lost the passport. We don't know where he lost his passport. >> Portland.

093>> Yeah. wasn't >> we was we was in the door to get to go to >> we were boarding >> to boarding >> and he drove the passport somewhere [snorts] when that happened >> um Mrs. Vargas night is home. >> I'll stay see you guys later. >> I going to be save up for trip. >> We had sent back to home. >> Yeah, >> we won the chopper. The chopper is for that. >> Yeah. >> I mean that's is does everybody got uh sick or behavioral problems or something like that. We had to send back to somebody with some chopper and Mrs. Bar she was approved already. That's why she offered that >> and then >> but I have not been to Spain so I'm not volunteer. true this time. [laughter] >> And and you

094said that the company's kind enough to >> they give a voucher, a free voucher for the kid. He lost his password and they laid back $4,000. And then I I when I came back, I promised to the uh the mother, you know, we're going to do something because that can happen. It's accident anybody can happen with me. It happen with everybody even. And then the company nicely to give you a free voucher to this studio. He is the first studio with us now if you give us the green light and then we need your support because we are these are for the students and then I think it's a great opportunity to to them. >> I have two quick questions next time. Are you guys gonna hold their passports? >> Yes. Oh yes. You know

095what? This kid have something to hold the password here. His mom buy something for he have a two kids, two brothers. They're coming and they they she show me and they show the password here. Secure it. But somewhere they opening and draw now. I going to take the password. She going to take the password. >> Half on half. If we got two, three, four, we got to divide the studios. Every chapter we have four, six students. And then um we had to take the passport. I when I traveling with my kids to Peru or to wherever I going to um I take a passport for my whole family with me all the time. >> They really passports really need to be carried in an RFID bag anyway because you know they have those fancy scanners.

096It is cheap. >> Yep. It is very very very with passport. Without passport you can do anything >> and then well that's happened. Okay. And my second question is we just learned in the last couple of weeks that like the insurance of the school does not go overseas. So what kind of how does that work with when you're through a program like this with their own insurance? >> This is a um this is considered an independent trip that um doesn't require board approval because it's volunteerled. So essentially we have two amazing employees of the school district who are willing to volunteer to organize and staff around the trip, but the trip is it's it's all organized actually through a private company. So the family so >> so they take care of the insurance company directly.

097It doesn't cost the school district anything. Um they organize the meeting for the parents. They can fill out a facilities use form to have a meeting on campus just like any other citizen can. So we're not, you know, we're in compliance with all the ethics laws and and um it's just it's not our insurance. It's it's not >> I knew it wasn't ours. That's why I was asking a great question. >> What they Yeah. >> Do you guys offer any opportunities for fun living or is this only available for students that can afford 239 a month? >> Well, uh that kind of part we had to see how we can do that one. Each student they have their own page in the company and they have their fundraiser their own and the family can help

098them. They have a way to do that in the company. They have uh the family they get the money over there. The company manage everything like that. You know, you understand what I say. Um they they they have their own page. They got it own fundraiser for each students. Their family can give you money and they can just like their car. >> Is it the same thing like Marshville did where the teams like send you a link and you can put money? >> Yes. Yes. Okay. But the company manage we don't. >> No. >> Yeah. the money the money um wouldn't go through our student body accounts otherwise it comes off >> they're do their own students >> and then yeah we can reach all the students in the high school maybe the middle school

099we know we we didn't know we just need a library to meet um for >> right >> and uh maybe transportation is two years >> we got two years >> we got two out for a group of students to to learn some Spanish first, >> right? >> Yeah. Oh, yeah. We need to speak about each other. That going to be a big >> It's amazing that you cooperate. >> Oh, appreciate it though. We work together and it's all for us to Thank you. >> Thank you very much. Thank you. Appreciate >> it. Uh, next item is the human resource report. Someone present that. >> Um, human resource report. This is something that we've been sharing um the last couple years. I've been kind of just giving this as information for the school board and it's

100kind of gives you an idea just kind of what we're focused on in the human resource department and where we are with our our substitutes. on on the first page, page 37, you see our substitute bill rate and we're 202526 we're a year to date 96% bill rate. So 96% of our teaching positions when they're absent they're filled and that's up right now 1% uh um from last year um you know but but if you look back 2122 was 87 87% then 85 then 92 95 96. Those are really good bill rates. Um, really good bill rates. Educational assistance, classified staff. These are really, really hard positions to fill with substitutes and they always have been. And yet, you look at where we were in 2122 and through some dedicated focused efforts. We've been really,

101really sort of targeting our substitute pools. Um, you know, Dana and Bruce have been part of this. It's not just a person in human resources. It's a it's a district office focus and we've increased our sub bill rates for care systems from 19% up to 60%. You see a steady increase 60% is really phenomenal for those positions. Um so it doesn't always feel like it you know when you if somebody's in the school each day and you know it only one absence near your position you really really feel the impact. So, you might not notice this, but but when you're looking at systems, this is a huge huge uh set of progress we've made as a district, and we're really proud of that. On the back side, um you see just some staffing updates where

102we are in November 25 as far as the number of certified FTE, so full-time employees, um number of classified full-time employees. So where it says 108 FTE there the number of people is larger but when you add up the n the total number of hours one is of an 8 hour position. So um so there's 108 FTE um last year that uh there were 121.5 FTE in certified. Um so then you see the classified comparison, confidential comparison and admin supervisor comparison. And so um you see that this school year we have dropped our administrative um staff by 1.5. So we're now 18 to 16.5 and those are district that's district office positions not not taking this support at those schools. Um and essentially year-to- date employees um you know we've hired 19 so far this

103year. Um and you can see just over the years where that number has been. You know a couple years ago we were at 66. I mean the a big big shifts in the number of employees that have needed to be hired and right now we got just 19 to be lower numbers and show a little bit more consistency. So, this is information for you to digest and if you have any questions, let me know, please. And if you have any questions right now, happy to answer them, but if you want to think about them and ask them later, feel free to class report. We have that. Hi, thank you. I Bruce and I had made a plan and he's going to introduce, but I am going to slide in here in front of him and

104say um I like the shirts. I I don't um often see a group of people that don't like each other wearing the same shirt. So, I'm going to take that as a good sign and I I appreciate that. >> So, go ahead, Joel. One of the things as we're preparing um to to do this presentation was all the factors that we had to consider in there. And we really wanted to take a look at our main focus was on how those staff reductions that we did at the start of this year affected class size and what that resulted with the student ratios in the classroom. We found as we're looking at numbers and all the data that it wasn't just class size that was impacted, but it also impacted the number of sections that were

105able to offer and the number of courses and the frequency that they were able to be offered, especially at the high school level. It got very difficult there. You'll find that as we look at the data and we present it to you, elementary, middle school much more clear-cut. High school's a little more complicated. That's why we're going to start with that. At the high school level especially, you'll notice that some classes were combined because of numbers. They were lower numbers in there and a lot of this was done to preserve course offerings as much as possible. We wanted to make sure we didn't cut any more that had that than had to be cut in there. So, if there were two classes that had and this happened in several instances, we had two sections being

106offered that had maybe 10 and 12 in it. They were combined into one section of 22. So the numbers were in those mid-ranges but we only had one section being offered and that happened multiple times in there. Uh another factor that influenced things as we moved and looked at the data was uh the move from a trimester to a semester system that complicated a little bit of presenting the data to you in a uniform way. It had some benefits for kids though and I think you've heard those before. One of those things is the state requirements in some areas require half a year of like personal finance and career pathways. Well, to get half a year in the trimester system, you had to take two trimesters or twothirds of a year basically. Now, going to

107the semester system, you only have to take that half year. So, we saw a reduction in the need to offer some of the courses in there just because you only had to take it for half a year as you went through. Um, one of the things that we noticed in there and then we've noticed and we've heard from teachers in as well is you'll look at the middle school and you'll look at the high school specifically some inequities in class sizes. There's some at the elementary as well. We'll talk about, but especially at the the high school and middle school, you'll see some classes of the same section being offered that'll be in the teens and then the another section of the same exact course might be in the low30s in there. It's just some

108of the things that happened with all the changes that occurred both at the administrative level and the last minute things that happened there as well as secretarial staff that moved around that was doing a lot of the scheduling. Um things probably can be adjusted for second trimester and I know Joe's working on some of those things for us to to try to work with staff in the buildings to to address some of those inequities and balance those class sizes as we're moving forward. You have documents, correct? Everybody got a packet of documents. In there, you're going to see two types of documents. There'll be one set of documents for each building, our grade band that we have, elementary, middle school, and high school. And that'll include things like uh the average class size for the

109last year and this year. And it'll include three-year trend data on enrollments that we're going to go over with you and as we go through. And then you have two 8 and 1 half by 14 pieces of paper documents. I know they're not big enough, Carol. We tried to make it bigger, but they didn't make paper big enough for us. Um, those are actual courses, all the courses that are offered from last year to this year at the middle school and high school. We're not going to spend a lot of time on that document. We're going to give it to you to take a look at. If you have questions, please call Dana and we'll be glad to answer those questions and we'll get with the the middle school and high school and and if

110we can't answer, we'll provide you answers for that. And we're not going to spend a lot of time on this document, but to quickly orient what you have on this document is you have the three for last year we were in trimesters. So you have the three trimesters on the left hand side of last year and then you've got uh semesters for this current year and they are printed double-sided. I just wanted to kind of give a little tip about these documents. You have one for middle school, one for high school. They're not labeled, but the classes in there you'll see like an art six, art seven. That's denoting the middle school. I'm going to do the first one. Dana's going to take over after this. The first screen you're looking at up here is

111the enrollment of the high school and it's a three-year enrollment of the high school in there. 23 and October's enrollment report to the board said 736 kids. October of 24, 672 kids. October of this year, 605 kids. That is a three-year downward trend of enrollment at the high school of 129 students. That's a huge number going down. has a huge impact on our budget and it has a huge impact on class sizes at the high school and the ability to offer courses as we move forward in there. Change in staffing at the high school for this year was about six FTE give or take a little bit. But I think it was just slightly less than that. Uh as we looked at numbers and we've kind of tried to highlight these in some areas, not

112listing specific courses uh because sometimes the courses will change in there. But you'll notice there were six reductions in ELA. Four of those reductions happen to be in the bridges program. Two were within the high school. Three reductions at math. Two of those were in the bridges program. Two in high school courses in there. >> And that means six periods under six periods. Yes. So like so five or six periods of ELA have gone away from last year to this year, >> right? And they're either at bridges or within the high school. As we do that in science, we saw a reduction of five periods and four of those periods were at the bridges program or within the bridges program and the other one was uh at the high school level. And then we saw

113let's see social studies we saw five periods of reduction and they were all at the bridges program in there or we saw three periods excuse me reduced five were at bridges three were at the high school resulting in two at the high school resulting at three periods change. When we get into electives it's a little tougher but there were 17 elective course offerings that were downsized to reach that 6ft FTE in there. So that's how we got to the staffing reduction of 6ft FTE at the high school. The breakdown sheets that Dana talked about will show you exactly which courses were not offered in there. And you can take a more detailed look at that. >> Now on the um if you notice on the budgeted for 2526, this has been the ongoing problem um

114that we've had budgeting for the past few years. We we're we lock in our numbers with the Oregon Department of Education around December for the next school year. So, we're getting ready to submit our estimates of membership and revenue. That the membership being our student enrollment, the revenue being how much we expect to collect in taxes. And we have to put those numbers in in December. And that that that's what we start getting paid on the next school year. So, last year we were doing this around this time trying to figure out where we thought our high school would be at right now. and and you know we take into account trends um what happens every t every year the typical trend of students leaving in high school. We take in account the senior class

115leaving the eighth grade class coming in and we try our best to to get this number as close to accurate as we can and and this has been our problem the last few years. We we do all this. We had 682 is what we landed on. Yet right now we're already minus75. Um a difference. And that's 75 times $11,500 um per student from the state school fund. So that is a big budgetary difference that we expected that we don't have. So when we made these staffing changes, we staff we made these changes expecting 682 students to be at the high school and we we are 75 short. So, it's a it's a large chunk of money to to plan for. Um, again, you would see a lot of districts right now saying looking at this

116number saying, "We're going to need to make a cut right now. We can't get through here." You know, but but that's not Northbend. Again, we've been very fiscally responsible so that even though we've been trying to catch up to this number and make it right, we can still get through the year with the staff without having to worry worry about that. And I think that should bring our staff some peace of mind and hopefully our community as well that that we're not going to start the year and then start pulling things away mid year. Um it is a problem though because every year when we have this problem, we're always a little bit less than we expect. And then when you think about compounded costs, think about compounded loss over years. So when we go

117back to 2023 at 736 kids, every year we're going down. We're not just losing an income from that year to year. We're losing it every single year after that, too. So, eventually you have to make staffing changes. It is just the unfortunate land we live in. You know, it would be nice if educational funding would just be consistent and help us provide consistent uh staffing, but but it's just not possible. >> And we have the same number of kids, it'd be nice, too. >> Yeah. So, I'm just I just want to point out that budget difference because that is something that will be addressed in the in our budget next. >> Can we ask you a quick question? Yeah, cool. >> We just went to this conference and one of the things they were talking

118about is under giving them numbers instead of over because they were talking about a district that had to close several schools. Is this what they were talking about? Like they had their numbers too high so they got too much money in. >> That's possible. Um it is possible that there's different philosophies about giving over or under. Um we like to try to be as close to accurate as we can. Um is and because you can also depending on your numbers a if a large district overpredicts it takes away from our funding for the rest of our schools because you know it's a it's when the legislature says here's your bienium bucket of money the more kids you have the smaller scoop you get per kit you know and so um the less kids during that

119bianium means you get a bigger scoop so um if you're overestimating you're starting off with bigger scoops but the problem is what some of those districts do is they don't adjust their budget just because you have money in budget that says you can spend up to a certain dollar amount doesn't mean you should because even though you're collecting that revenue up front for that higher estimate the next year you're going to give it back one way or another. You don't get to keep it. So that that is where a lot of districts have gotten themselves some trouble. >> I mean keep in mind the three-year trend down and the the drop at the high school level. You'll [clears throat] see some drops or some changes at the other level but they're not as significant as

120that. And we'll go over those too. what might be like this drops defense. >> We can bring some of that data back. We were actually we were all looking at that today too. Some of the the withdrawn student reasoning in that and so we'll be glad to put that together. >> Yeah, we we we track every student who leaves so we can tell you exactly where the students are going for the most part. Some few that are unknown, but you know the the bigger trends across the state, the bigger reasons that are affecting all the districts in Oregon have to do with an exodus from the state. This is more people leaving Oregon than ever have. It used to be that everybody was coming to Oregon. That's no longer the case right now. Second is

121birth rates. And I also we were looking at those numbers earlier today too where we have these high numbers of kids in our, you know, high school, low numbers of kindergarters coming in. So we see the trend already that's going to keep happening. Now on top of that, we look at our birth rate chart for the county for our zip codes of our kids coming in and the birth rates are down tremendously and and they're like that across the state. So yes, there are issues with you know there are still students that are being homeschooled as a result of co a lot of kids went home school a lot of kids went to online learning but the overall trends also have to do with birth rates which we can't control and um with people leaving

122the state >> we would be able to provide some information some more local information as we do when students are withdrawing from us we do try to track that down and we do try to keep track of of where students are going and kind of their reasoning so on a on a little micro scale we would be able to pre present some of that information. >> I would like to just first orient to this sheet. Okay. And so what you're looking at on your screen is just the if I think of I think of this as like uh four boxes of information. So this top box we're all looking at high school. Uh by the way is information on averages for the school year of 2425. Down below we've got averages for 2526. I'll talk

123about those in just a bit. And then we've got the differences here. I'll talk about what that means, but ultimately what that differences box is is saying is what are the differences between students in the 2425 school year, the 2526 school year. And the previous slide that we were just looking at that Bruce had talked about is actually this last bit of information here. So I won't be talking about that again. Let's focus on what's on the screen, which is the top two boxes. So when we take a look at this, how we would read this report is on the left hand side, we've got it says ELA class average 24.8. 8. When we look at all of our ELA classes at the high school, so all of our 9th grade, 10th grade, 11th grade,

12412th grade, and creative writing, if we add those up and average that, our class size average at the high school for in an ELA class is 24.8 >> last year, >> and that was in last year. If we take a look, an important piece of information on this report is the range. So, when you look at that range, that is your class size. So, hypothetically, um, let's say in 9th grade last year, your first period class may have been 18. your second period class may have been a class of 30. So that's what that range is there. Uh to the right of that range, it's showing the average in that particular grade band. So we've got a 24.5 average in nth grade last year. And then you can see those exact same averages for math,

125science, and social studies. For the scope of this report, we included our core our core content areas. The boxes down below 594 84 uh 481. those that's the number of students that were taking ELA classes last year or a number of math students that were taking a math class last year. If we focus down on 25 26, we can see that our class size for ELA 26.2. We've got the ranges there. So, you can look take a look through some of the ranges and you can also see under ELA in 2526 school year that 576 students were taking ELA class. So, that's some of that information on how to actually read um and look over some uh how to process that information. The difference here reads like this. So, when we get into this box

126that says difference, if we're looking at the ELA class average, that means that across the board, class size went up on average 1.4 students in the ELA classes. In math, the a class average went up zero uh students. there was no change in the math class average from 24 to 25 um I'm sorry from 25 to 26 and then in our science class you can see that it went up at a 4.1 so 4.1 more students in a class on average and um you can also see down below how many students so we can see that we're serving 18 less students in an ELA class overall this year than we were last year one less math math student, 50 left science students, and 50 more social studies students. Um, so I wanted to orient to

127this page. Is there any questions specifically about the the high school information? Give you a moment to kind of take a look. >> Why we got 50 less science and 50 more social studies? I mean, it's just they did all sciences last year and now they're doing social studies this year. >> Some of it's related to the personal finance and career related path pathways requirement that you had to have. We're doing a little catch up in there. >> It's a good question. Yeah. And there three years of there's three years of science required at the high school and then there actually is an addition of also a a civics requirement this year which is likely uh causing some of that. But then also um with stu with without bridges we've got more students actually accessing

128some of those classes in the at the high school level. >> Bridges lost five social studies classes and they were folded in there. So you have you have more taking it >> English language is that ELA is that four years though I'm just kind of wondering why doesn't match like the 607 I guess is my question >> great question very good question um that is so students are required all four years and some students may not be they may be in a um like a specialized uh language class or they may be in a life skills class. So we do have a certain student a certain group of students that may not be in some of those particular core class counts. >> One of the things um had alluded to too is just there was

129some changes in you know some key positions that do a lot of the scheduling including Kim Black moved from the high school to the middle school and she was in charge of a lot of the scheduling and and and so that mixed with some other reductions in electives reduce the number of sections available. And so when a lot of the the difficulties and challenges we're hearing from teachers, do you see it here? It's in this range. >> You know, it's hard to have a class period with 12 kids in it and then next period has 31 in it. really feel it and and and if we could find and so we're looking at those schedules now for next semester so we can try to balance those out better so that way you don't feel just

130giant impact of 31 kids all at once you know instead the the averages should be around that six just make it much more manageable >> and you typically hear about you hear about the 33 class and not the teacher having the 12 along with it but the 33 which is it is difficult with the bigger classes and the difference in size going in there. And we're certainly sensitive to that and trying to make those adjustments. I >> think we're ready for middle school. >> Any any questions about school? >> High school is the most difficult. The other one, >> yeah, middle school and elementary a little bit more straightforward. You'll notice here on this enrollment report for the middle school that we have less fluctuation in the number of students. So we can see that

131our enrollment at the middle school has stayed relatively steady and for the next few years we anticipate it staying relatively steady. We did have a approximately 1.0 FTE reduction. Tim had talked earlier about that 1.0 does not necessarily mean one human or one person but that can mean you know just the the FTE around that and where we'd notice reductions at the middle school. So we have five periods of math. that are no longer being offered. One beginning band, one PE and two Spanish periods are are uh not being offered this this year, >> but we also had some additions that went in there to offset some of those even though there were five periods of math not offered. We did offer one period of middle school algebra in there. So, there's really only four

132periods of math not being offered there. And then we added an elective in there called Globe Trotters, which was one stopped by Woody Matesky, one of his areas. he has a special love for, I think, and and has a a class of that serving a need we have. Uh and then we were able to offer one outdoor education of course based on enrollment trends that we had students opting to take more of those. And so that was a replacement for the reduction in PE. One of the folks that typically did PE moved to an outdoor ed class over there. And you know, you see two Spanish reductions there. You'll also notice in the high school, if we talked electives, you'll see that there's some reductions in Spanish at the high school as well. And it

133was really kind of a difficult one. The two periods were added at the the middle school because we had more Spanish and teaching. Uh we had a full-time Spanish teacher last year, and we really only needed two periods at the high school to make things work. But we also have to fill schedules as we go forward. So, we had two periods offered here. We offered some more Spanish at the the high school, reducing class sizes even more, but we great we graciously had Eva step up and agree to help us out in this one to reduce Raphael's class sizes at the the high school this year the information for the middle school here. So again, I think that one of the more important things on this report to look at is some of the ranges

134because that's really what we hear from the teachers. But um just wanted to bring forward the uh class size averages and the ranges from 24 to 25. Any questions on this information in here? >> It was interesting. You'll notice that class sizes actually went down as an average in there at the middle school. You know, you went from ELA 25.7 to 25.4. So that so they did go down a little bit in there, but the range went up. you'll see a change in the range just because of the offerings and again change in uh last minute secretarial staff administration in there that that hadn't done the middle school scheduling before. Uh things didn't get done maybe um fully understood the same way that it could have been in the past in there. I do want

135to make one additional note in there. Even though the middle school has a reduction of one FTE, it probably had one of the biggest impacts on staffing of any of the buildings because one of our goals when we came to you last year was to not not have to riff anybody to keep all our staff in here. In the process of doing that, we had to shuffle people around. Well, the middle school ended up with the most shuffling in there. So, they had a lot of people in the middle school. And I was talking to Jake today. He says, "We have half of our people that didn't teach what they're teaching now last year." So, there's been a lot of adjustment at the middle school just getting used to that. And he did say that

136we've gone through that wave. Things are kind of settling down now and people are feeling more comfortable in what they're doing at the middle school. But it we have to realize even though there was a a a smaller reduction there, it had an impact in all the shuffling that we did. be half staff feel like it, but it feels like it, but it's not half staff. And and I would say and I and I'm not going to say any names right now because I don't want to call anybody out, but some of the people are actually because I met with Jay per his um his beginning of the year goalkeeping today um where we we we sit down and we talk about his goal and and we started talking about some of his teachers and

137and they're just they're rocking it. They're doing a great job. I mean, they're engaging kids. They're engaging with the content. they're actually enjoying it. Some of them and you know, like I said, I won't call them out by name, but there's a couple that are probably going to stay because they're actually enjoying it far more than they thought they would. Um, and again, you don't want to have to do this, but the teachers, they care. They love what they're doing and it shows and we're seeing them be successful in these positions. >> But even though the the average went down, the range went up. So, they have classes that are bigger at times. That's >> we're working on Joe's. Joe, we're gonna push it on Joe. Joe's working on working to do. One of the

138problems we found is we did reduce electives and you know you can you can get blocked out of some classes by having less electives at a certain time period during the day because they may only offer band at one spot which locks you out of of some other options and periods that you can go into. So, we're finding that those are some of the things that are more difficult to overcome, but they're working on some solutions and hopefully we can find something. >> And there are lots of people working on it. Yes. >> And it's also like sharing staff between the high school, middle school that creates >> only limits. Yeah. >> And so, you can't move them around to make it balance class sizes better. >> Is Eva smiling back there? Yeah. Yeah. Yeah.

139So, right. So, if we want even one of these buildings in one of these times, it might be a little bit difficult. Right. Yes. >> I have a question. >> Sure. >> Looking at the eighth grade math numbers. So, when you guys plan for next year, does that mean the high school will meet another math teacher or how will you fit that in? >> I mean, 32 is a lot of kids in a math class. >> If I remember right, I think the high school numbers in in 8th grade were pretty big this year going in. So we have we'll have to look at our sections. We can look at the section chart that we have in those eight and a half by 14 sheets and see how many we have and compare it to

140what we have now. So we will take a look at that and see what we can do. And when you get to the high school you start to differentiate the maths that you're offering too. So it's not a clean I'm going to take all the nth graders and fold them into this particular math class. Some of them will go into classes with sophomores. There there's a mix as you do that. So we have a little more flexibility there. >> And the math, the math at the high school right now, their their average overall is 22.9. So 23 to one. So really really low average. So they they can definitely absorb this group of eighth graders that are coming in and and like Bruce said, then you adjust the class offerings based on the needs of

141students. like some will go directly into algebra one, some will go into geometry, some will go into different courses even though they're all going into their their freshman year. And there hopefully that helps. >> Um, so from the start of the year to now, I know the staff had a really hard time, which I hate. How do you feel the kids are doing now? Because I'm sure, you know, the staff is still figuring out the kids school since it fail. Do the kids seem to be doing as well as they normally do at this time of the year in years past or are you guys having a harder time with like behavioral stuff or >> how's it going? >> What do you guys think? >> Um, we'll be able to assign some data to that

142question after January when we give the star assessments in language arts and math. So I think that'll be a good indicator. Um, Jake had some unique goals around the STAR itself and getting kids engaged, which I which I really thought was a good idea as far as the teachers really, you know, focusing on the kids time and investment on the test because it's one of those things that you can kind of clip through and and not care about, but it really makes a difference. So, we we'll see some good data there, >> but that data will just testing >> on Yeah. language arts and math. We also get things like that. >> The other thing is out of the listening sessions we had, we took back some information and we've already made adjustments to some

143of those things related to behavioral related to uh the per perception of like sixth graders and we're starting conversations around some things we can do to address some of the issues that that staff see as major concerns in there. So, I think uh it's the first time we heard some of the things that we heard in there. Uh one of them was that gosh, can we take a look at doing something a little different with sixth graders instead of dumping into seven classes? Can we do something more like a combination blend in there? You know, we haven't said we're going to, but we're going to research it. We're going to take a look at it. We're going to get some ideas and and look at see if there's something better than what we're currently doing

144out there. >> I'm glad you guys are doing >> Yeah. check and check out um systems at elementary and middle school um were built we we built them they have the same structure and we collect really really good data on those so we can we track every student's entrance and exit the reason that they're in there when students have their goal set we're tracking their progress on their goals so we have some really solid data when when we went to the listening sessions you know we heard about behavior issues of most from elementary and middle school and we immediately met with our elementary principles. We got some systems in place to address those so that teachers could feel the impact immediately was our goal and and we hope that that's that's what's happening. I mean

145that we we're checking with principles trying to provide them support they need and we are hearing that those impacts are taking place. Middle school been trying to >> we do I actually should tell Tim now that we actually we have a meeting next week with the middle school about this very thing that and we'll get it on the calendar. Yeah. Yes. And so um excellent point about those very very pieces and we will we were we will bring you back some data but we do have some of these meetings set up so we can kind of you know just kind of get a sense of what we can do to help best serve those students. And I can't stress enough how important the listening sessions were that Tim put together because it gave us data

146and insight that we wouldn't have got any other way, right? Directly from the people that are affected by that, the teachers in the classrooms and they were pretty open and honest and I think they they said what they felt and what's happening and I know Eva was at all of those as well and she could probably attest to that. There were some great comments that we have tried to address as many as we can. Some can be short-term fixes fairly fairly quickly uh and some are going to take longer to address those. >> Daryl's over there behind longer. Correct. So, have you felt any of the impact from anything that's been put into place? Do you notice that that you have resources available to you? >> Absolutely. Um you know that after the listening session,

147you called us in and it wasn't just giving us the resources and staffing. I know there were some honestly some pretty clear direction what we as administrators needed to do to step up our our um our actions to support our teachers and some of the procedural things that really have been an obstacle before. Well, how do we get a kid who who maybe he's just starting this this MTSS or multi-ter system of support journey? uh how do we escalate him from where he's blowing out every day and we don't have to wait the oh well let's try this intervention for you know three weeks and we just get him get him into a more structured supportive environment that was and before there was a lot there's a lot of our culture that was emitted well

148let's try let's try this new innovation this week that it was just clear make take action move now so so yeah that It was nice to get it earned and I think the teachers feel it. It was a lot of hustling in the last couple weeks to make use of of the new staff and get the kids put in the supporting environments that they needed. I think all the teachers agree is what they learn. >> And you have to have to remember out of a listening session if it comes to new staff members, we're on this about an 8week turnover to get a new person hired and in place. So it's not instantaneous. It takes time. even though we have a a better subpool than we have and I know Daryl's one of the masters

149at using that subpool to fill in and hire out of that to shorten that time period in there. Um so there are some things that that we could do to get those uh services to teachers and to kids quicker and we're trying to respond to that. >> That's awesome. I want to share something and I at the beginning of the year got a case manager who did not want to be a case manager. That was not what they've done in the past. They moved around and I'm sure when she saw my name of my children, she was probably like a little bit nervous because she knows I know I can be overwhelming. Um she's rocked it [laughter] awesome if you've never been to one. Um, but literally she I was worried at first because we

150had a great case manager last year and so I I was worried because she was up front that this is not what she wanted to be doing and she is like literally it is where she should be. She's amazing. So I some of this is really opportunity for some of our educators. >> That's a fantastic way. Yeah. Thank you very much. Yeah. Thank you. >> Thank you. These are great questions and it's a great I'm so happy to hear it and you're giving I mean we wanted to start here because these are the things we hear these are the things that that our teachers talk about or you talk about and so let's start here you're bringing some some requests and we'll bring more data back to you more to be open about it all

151and tell you what we're doing and brag where we can and find the holes where they are and fill them by the good side too. I can't wait till we get to the round table portion so that you'll have a chance to meet with each principal and >> and hear what's happening in each building, get your questions answered. >> So, elementary, >> yep, we have the same exact report for elementary, we had approximately 6.3 FTE reduction last year at elementary. You can see the reductions there. So, one kinder, two first grade teachers, one second grade, one third, and then we also add but we did add in a fourth grade, I'm sorry, a fifth grade position this year. This here is showing some of this uh total enrollment over the last couple years. So, we

152do have it broken down by Hillrest and North Bay. So, you can sort of see, but our three-year trend at elementary is that we're down right around 100 students. Our budget bud we budgeted for uh 757 this year, and we're we're right around there. But our three-year trend is that we are down around 100 students at elementary. And Tim had talked about birth rates and low class sizes, and we do certainly see that at elementary. So, we know that these next couple years at elementary, our numbers will likely stay low, >> continue to decrease >> with the exception of the potential of the new housing project that's coming online. Um, back the Tim and I were able to meet with them last week. We talked about that and they are ahead of schedule. uh they

153anticipate having the projects at least the first two buildings turned over to them in July of next summer or this coming summer which is about six months ahead of schedule. So we anticipate the beginning of next year to to feel some of the positive impacts from that housing project on our enrollment. Uh we're not sure where or how. We have scheduled some meetings with the housing authority to talk about leasing up and giving us some projections so that we can be ahead of the game as we do that. As we know and you look at some class sizes that you're going to see in here in the elementary, uh we face some of the same problems you hear across the board, there are pockets that are bigger than what we want. Um there are problems

154uh um in fourth grade trying to balance between the two schools. There are some inequities there that we've addressed through some other means uh in there. You'll see one school has uh >> Oh, may Oh, it might not. Okay. Well, we'll still Well, um so if you would please draw your attention to on the 25 26 line in fourth grade, we can see that the class size average between both schools. So the between if you added up all the kids in all those sections is 27 but you can see that the class size average at Hillrest is 30.3 and that the class size average at North Bay is 23.7. So there are there is a significant difference in the class sizes in the fourth grade at Hillrest versus North Bay. And I wanted to draw

155attention to that. >> And Dana potentially the new housing those are their elementary those are Hillrest kids correct? >> Currently >> they're in that Hillrest zone. Yes. Mhm. >> Yeah. Yeah. It is it is an issue. Um how do how do we how do we balance class sizes among buildings? Um focus, you know, keep the resources spread equally across two buildings when we have this unknown number of students coming in and and a big part of that unknown will be the the two and threebedroom units which will be coming online mid year after school year starts. Um, so as we explore ways to address this moving forward in line with our strategic plan, some of the things we actually talked about last year, are there ways that we can mitigate um some of those potential

156problems and and set up a system that we can not only potentially address declining enrollment, but also quickly adjust if we have a sudden influx of enrollment. And um so those will be some of the discussions coming up. In fact, we we'll talk to um some elementary teachers u all of the elementary teachers actually we have together tomorrow afternoon. So we'll be dealing with some of them to talk with the whole group to talk about some ways of doing that. So >> wonder if we'll see more interdist transfer request because in the summer if they know they're applying for those apartments and say they live in a different city, they may want to start the year with their kids here knowing that they may live there. >> That that very well could come to fruition.

157Yeah. Tim and I went over and had a tour of the complex last week and we actually got to walk through with the construction supervisor and he said he'd be highly surprised if we didn't even get the the project earlier turned over to the to the planning the housing authority so that they could even start the the renting process even earlier. So they're they're moving right now they're about six months ahead of schedule. So, >> which you don't usually hear about, but it's amazing to see how fast it's going. >> Good size. >> Very nicely done. >> All right. [laughter] Thank you all. >> Heather Heather did Heather did a >> There's no There's no button. There's no magic button that just prints this out. No, this was a lot of work. >> Any questions?

158Call Dana and I and her Heather and we're glad to try to answer them. >> Thank you all. Yes, thank you all. >> Next is the OSBA question. I don't know. >> Um I think the way approach it is we have got two candidates. Um Stevenson who's in favor for me just tell me if you want I can write that down by one. >> Oh yes. >> Uh who's in favor of Mr. Hammerson? I am I know >> um >> who's in favor of >> So now they want I'll settle Janet wins and I'll fill out the form. >> The winner is >> Janet 43 correct. Item 11, June board meeting date change. Uh June, we have a currently scheduled board meeting for June 4th. Um this has happened to us repeatedly year after year.

159And so um we thought we'd correct it. Um, and we're asking that we uh change the June board meeting from the 4th to the 8th because that is also Northbend High School's senior awards night. And so often times board members also would like to attend the senior awards night this year special. >> Yeah. >> Motion that we change the June board meeting. >> Oh, from June 4th to June 8th. A motion and a second. Any discussion? All in favor say I. >> I. >> Any oppose? >> None. Next item is policy 7 action on IKF. It's the second read of policy IKF. um that was presented at the board work session and there was um as discussed at the work session there was I think one minor change that um Shannon pointed out and I

160think it was it was that >> wasn't it putting out taking out >> and listing the state test >> defining it as the state test right which we all agreed upon that night so we added that everything else here the same data about the other part of the policy that we talked about with people at the work session and if so when >> the other policy >> well we discussion board >> yeah I'm Mr. chain is working on that right now. He's got some things um we also met earlier today. So, we're planning on bringing some information to you in the summer. >> Awesome. >> We need to take some action on the uh Yes, please. If you would like if you would like to I would like to make a motion to approve the

161change to IKF as presented >> within the board. >> We second. Second. >> Any discussion? All right. All in favor say I. >> I. >> Oppos. Motion carries. Thank you. Next we have property sale starting with biking. Um so we met in executive session on October second I believe. Um yep. And so we discussed the presentation from Bonville Power Administration um that was presented to us on September 18th work session and they had done some research over a couple years at 10acre the lightning lane and um Joe can we get the one up that has like the arrows um on there. So when we were talking about this we talked about some different things we'd like to see. um in that executive session. Um I met with our attorney and representatives from Bonville Power and

162their attorney and we discussed those um things that we had discussed. They're listed here. We talked about increasing the sale price to 695. Um we talked about adding a trail system to the adjacent property. We talked about establishing a road maintenance agreement. um and restrict construction vehicle access to to non school uh non-drop off and pickup hours and require a BPA to pay all fees for partitioning the property. And uh during the design phase, we included um in our offer our counter offer to include landscaping and lighting measures to minimize visual and light impacts from lane. Um, the reason I had Joe pull this up here is because this where the arrows are um, showing from the north part of the property to the south, the one of the things that um, we had established

163in a previous email that I don't know if we talked about it, but where our property ends over here, just so everybody's aware of this, there's about 110 ft from where our property ends to this intersection. So the mailboxes are over here. That's not our property. The mail, this is all on the easement and that's about 110 ft difference. So there is a really thick buffer there. That's going to naturally happen plus whatever they leave there in between um the the fence in their building. So they they they were they said that during the design phase, you know, that they they can't promise a whole lot, but they are very aware that this is a residential neighborhood and that they want to minimize um what that's going to look like when they're done. Um so

164as we're talking um naturally and and and for justified reasons, they were uh reluctant to build on our land. So when we talk about a trail system, they don't want to build something on our land. But we estimated the cost of a trail system to be about $15,000. So we added that to the to the counter offer. So we went from 695 up to 710. We've presented this offer with all of this in there. Um they um they they there's been emails going back and forth. I was hoping to bring the final to you tonight. Um they they said today that they're working through some final language and alterations to non-compensation terms. which is very very good because that means that they're that they're not bopping at any of this stuff that that now we're

165getting in the legal lease of the contract language. So, um they're hoping to have that tune soon. Um what I was asking for because we're now we're in that ballpark. Now we're right where we need to be. I was asking for a motion and and these motions can be changed. We're recommending motions to you to give you some language, but of course you have the option of the board to change them. But in this motion here, we're addressing the fact that that we're taking that surplus property and and giving me the authority to finish this sale and to so we don't have to just keep going back and forth and bringing it to you. So essentially, we're in this ballpark with the board chair's permission. So in other words, if I get a counter back,

166if we're right in that good ballpark, I'll give the board chair a call. Okay, perfect. We're both good with it. I can just conclude the sale and report on it as well. [clears throat] >> So, anybody want to make motion? >> This does um obviously provide us with the ability to make a a good offer on the port and move forward with that purchase as well. >> It's made a motion. I move that the board of education authorize the superintendent to negotiate the remaining terms finalized and execute the sale with the approval of the board chair of the district on 10.10 acres of real property identified as tax lot 24S13 W11900 to Bonavville Power Administration consistent with applicable state laws. The superintendent shall report final sale terms to the board upon completion of the transaction.

167Second. >> Okay, we have a motion, a second. Any further discussion? Let's vote on it. All in favor of the motion say I. >> Any oppose? >> That's my neighborhood. >> I was looking at >> I was trying to lead to another property. I was I promise. >> Yeah. >> Okay. The next item is the property sale of the Pacific House. >> Pacific House. We surplus at a prior meeting. Um Pacific House um was purchased and um a few years back um when we had a a surplus, I would say, of funds that that that we we attempted to build an adult transition program at Pacific House that resulted from that. we were off campus. They didn't have the staff nearby to to address some of the needs throughout the day. And and so while

168it was a great um a great concept, we didn't have staff on hand to help support it and really make it a sustainable program. The construction trades put some work inside of it. Our students worked on it. It was really again a nice project. It's just not something sustainable. Um, so now it's a house that's just sitting there vacant. Um, you know, occasionally a tech might guy might be working out of there. You know, they got some equipment probably in the garage, but it's it's it's just it's not it's not something we need and it's not a space that we're going to use. So, we surplused it. Again, here I'm asking um for we we did get a comparative market analysis that put the sale price around 27530. Um, I'm asking here to give permission

169to get an actual appraisal and to allow me again with board chair approval to um to for you to allow me to authorize, negotiate, finalize, execute the sale of the property and then report out on on that at a at a market value of that board chair. >> Okay. >> And and I put the board chair nominated for, but you guys can nominate somebody else to do it. >> We love that. that I I the board authorize superintendent to obtain an apprais for sale the district owned residential property located at 2518 Avenue Northbend. The superintendent with approval board chair is further authorized to negotiate, finalize and execute the sales of property at a reasonable price consistent with the appraisal market value in accordance with applicable state law and district policies. The superintendent shall report final

170sale terms to the board upon completion of the transaction. I'll second a motion second. Any further discussion? Call for question. All in favor say I. >> I. >> Any opposed? >> The legal ones got lots of words. >> Okay. Next board comments. Anybody comments? >> I actually have a couple. one in February 6 there is a training and I'm curious if anybody might want to go it's on bonds and I know that >> I know that we're facing some things districtwide who knows what would happen but I think at least one or two of us might just share February 6 and I think it's a one day I would be interested I think that's good information >> I see video or person you could get information for us in persona. It's Friday. So I don't

171know maybe have to vote on it or decide just somebody wants to talk discussion if you're interested let us know who would like >> I think we could get some good >> I actually think it could be good if anybody want to go >> and then the other comment I wanted to make was um I'm really proud of the district training and it was really funny because we did bring Carol's cut out head and and a lot of people would stop and ask us it was a conversation starter right so we got to know a lot of the other um people in the area and one of the things that really uh struck me was when we sat in our meeting that had it was Curry and Western Douglas I think >> we were the

172only district that had more than a couple board members and many of them didn't have their superintendent there um one district only had their administrative assistant she was like taking notes for all the different positions to take back >> and so I just I just hearing the stories from other districts that are really dire like we heard some really hard stories of places closing of money management districts that were using their bond money to pay bills. Um, like some of the stuff that we heard, actually I came out and said to Tim, I honestly think I'm the only positive person that just came out of those two meetings because there's so much negative stuff happening with the budget restraints and I just I was super proud of North just for all the stuff we've done

173through this. Like >> it was pretty amazing. >> Yeah. We had a lot of seven members. They would all raise their hands and it would be half the room. That was >> um yeah, ditto Anna. And also when we were at the new member table um and you know we're like well yeah we're new board members. We're going to sit there and you know and you know a lot of people um just like we were giving nothing when we started. We have no idea. me and Dian were like, we got a big binder. [laughter] We had all the resources we could ask for. We had so much information. It was almost like overwhelming, but in a good way. It was like we have all this. So, kudos to our administration. >> Thank you, Michelle. >>

174You guys have prepared us very well. We were very well informed and the the conference was great, but we really were given a lot of information to become good board members to serve the community. So, thank you guys for that. That was huge. The one thing I'd like to comment on this I was reading something I was I think it may have been OSBA or OEA talking about student involvement and it's it's not unique to Mark Bent they there was some statistic that was provided that since uh 2020 there's 37,000 less students in the [snorts] state of Oregon than 2020 and you know whether that's from there was speculation from that T mentioned people leaving home school which some now uh and even some of the private schools which don't seem to report as regularly

175as public schools but it's a problem everywhere so again just like financial issues it's not unique and and as you pointed out you know taking this into consideration years ago knowing that it's going to happen significance um and and not getting kind of crazy the fact money came in uh for during co um has I think really helped out the fact that we don't have to but half a dozen or a dozen people is I would think good morale and new schools and the school district again underines Yeah, it's pretty >> low here, but it was even worse at a whole lot of other districts. >> We're gonna keep pushing, keep striving for better and better and better. No, but you know, it did make us really proud of what the districts have been. >>

176Great. >> I just want to say I really appreciate us as a board >> and I um just want to thank each of you for supporting me specifically in the last couple of weeks, but even just like or with each other. Even though we all come with different views and different different um places that we come from, we still like each other. >> We can have conversation. >> I I appreciate I appreciate and same thing with you know going to um a conference like this and and having the camaraderie that we had and bringing Carol along and it it was >> a it was her favorite. She said it was her favorite conference. and save the district money. [laughter] >> And we did and we did miss you, Carol. It was fantastic. And I just

177I appreciate you all too. And the service you're giving to our community. It's a lot work. This is not easy. You're not as easy decisions and I just really, you know, enjoy seeing you work together. The hard work you give this is okay. last thing. I swear I what I love about how like we're saying how different we are and it's become more a thought in my mind is that we all are different. We come from different backgrounds, but we reflect our community. And so all the different voices, the different people, the different backgrounds. And so it's okay. In fact, it's good that we don't get along because that don't cut that. [laughter] But we we actually No, we actually get along great and we actually end up getting a lot when we have free

178time, which is awesome. But it's good. We should work like our community. It's good that we don't agree on everything. It's good that we challenge each other. Yeah. And so I'm very proud to be a part of the board. You guys are awesome. Yeah. Great. >> Any else more comments? All right. Well, then let's move on. We haveformational uh information in the packet and I think that moves us down to a third. Anything else? >> Third. They hear.