001you're going to check it out make sure it's working okay so in the past we have Dr Coon's computer we started but then sometimes it was time out that's what happened one time and so we went ahead and remodels put it on the well it's always been up here but he could do it remotely so we're all good though that's good all right totally ready to go support is here so we'll call it the order this work session paper and just a reminder this is our work session and so uh talking again about strategic plan number four which is facilities there's a lot to that but we're just uh welcoming Dana and also Dave and so I guess we'll just go ahead and begin and who's going to start Dana are you starting for a
002bartowville probably okay and since we have the handy-dandy camera in here I will change it to um Spotlight on here so right there it is a spotlight so well welcome today thank you for coming and sharing the information you have for us so gentlemen what you have in front of you you've got everything we're going to talk about tonight but there are graphics and a little one I know sometimes eight and a half by 1150 challenging I know it is for me especially as I get older so um what we have for you tonight is basically the discussion about the Northfield attendance area specifically what's the future of Sharp Creek Elementary School walking into this conversation the administration told us that it was pretty solid that the sixth graders are going to move into Northfield
003Junior Senior High School there's a spot already identified for them to land in but that won't be until the following year of looking all the conversations in 2024-2025. okay but that is an assumption of everything that we're looking at tonight sixth graders are moving into the existing Northfield City so with that we've looked at three different approaches for ways to deal with shark Creek and in each of these approaches we have an option it's not the option it's an option there are always multiple ways to look at it in multiple variations of each way so please don't get too far into the weeds because nobody's probably thought that sorry this is just a big picture view so the three approaches are first renovate and expand Shark Creek as a 3-5 building second demolish Shark Creek
004and expand Metro North to be a pk5 building or demolish Sharp Creek and expand Northfield Junior Senior High to be the grade 3 through 12 that will that's what we're looking at today in the 3-12 version Metro North remains a pk2 thank you but that said um yeah what we'll do is I'll go over one of the approaches in the graphics and then casting and writing construction will address some high level costs he was tasked with giving you a sort of an order of magnitude reference between all three and it's a reasonably detailed for doing that at this point in the game so that way as we walk through it you have both a notion of how this might work and what if my cause for each of the three agencies look at the first
005one existing Shark Creek floor plan and over on the right side is a line that begins to define the western edge of Northfield High School that's just a point of reference so as we looked at this we said If You're Gonna explain renovate and expand Shark Creek it makes sense to connect the buildings and try to make some of these spaces give them the ability at least to serve more than just the younger population maybe some pieces can serve the older population as well so you can get more bang for your buck that's where the second page comes from concept here is connect the buildings with the shared spaces primarily the gym which is the big red box in the middle there support spaces for the gym such as storage rooms offices dressing rooms and
006then off a little connecting hallway down there a couple spare classrooms just because while you're building that might be that this might be the best time if it fits within budget and then finally that purple box on the corner is where we where we located the office or Shark Creek because it's installed 35 building it's still going to need its own office for principals and counselors and the things that go within elementary school and once we get to the site you'll begin to understand why we located it there but within the plan itself it also acts as a kind of a point where you can shut down that quarter or allow kids to pass through if it becomes a control Point toward during school after school allowing kids maybe high school kids come over to
007Aid in Elementary School classrooms or just gives you a point of control yeah see look at that plan that was the part in the middle as you look into the existing building and begin to think about Renovations it's pretty straightforward renovate the classrooms that's all the green number ones renovate the media center that sort of light blue number three um expand the restrooms that's all the Yellow Boxes you see on that plane so we took existing locations and spread them out so you've got more fixtures more accessibility to those fixtures different types of restrooms that staff actually has similar to go then the area that occupies the office now because that moves out will take that Chunk in the middle of the building renovate it for both support spaces for the media center but also
008supported spaces for the school at large being work areas for teachers collaboration or pull out spaces for students with for speech or for English language Learners or for RTI or whatever the purchase might be it just gives us an ability right in the middle of the building to do that while we're renovating that space and quite frankly a lot of those small spaces other than modernizing them updating them might not need a lot of renovation that kind of fits some of those things already so um beyond that man we look to the existing gym that pink area number four we're looking to that to become the cafeteria for this building but more than just a cafeteria to still serve as a large group instructional space so maybe there still are bleachers in there that you
009can pull and say A large group of students in there have a program do the kind of things you want to do with kids in this building and finally then as you get to the North End to expand the kitchen and serving area it would be across the hallway from the cafeteria but there shouldn't be anything else going on and number seven on the north east corner of the building expand the boiler really receiving so all those spaces just work better for the population you've got things flow better the day can be as efficient as possible that's sort of the quick look at the plan if you're still with me I'll jump one more page and we'll talk about how this fits on the properties as soon as you look at that site plan number
010one is the existing Shark Creek two is the addition that we're talking about in the middle notice it connects to the existing shark creek and a couple spaces there on the left and over to the Northfield high school with one hallway at the right so we've got a flow between the buildings and having control if you notice along the bottom of that there is a gray sort of line that cuts across their thought beam we'd be able to bring the driveway on across from east to west and now it gives you more options for how you step parents or drop off or pick up how you handle that that's the reason that the office came to the front of the building and they said we could sort of line up the front door for the
011high school the front door for the elementary school and try to get some flow to your traffic in the mornings um along with that adding some pavement for staff to the west side of Shark Creek because we're taking up where the buses park now given more than a pavement at the back of the building too so buses can come around do the pickup and move that's sort of the the Reader's Digest approach to option one do you have any questions on whether you lay down thoughts about it things you can see concerned with or things of life foreign if you want to I can let Dave now get up and talk a little bit about the price and where this thing fits in the grand scheme so okay I understand a copy of what I'm
012going to present here was given to the group here maybe a week or so ago maybe longer um we were asked to uh by barcode to get involved with them and based in our experience in a recent experience on K-12 Market come up with an order of magnitude estimate together for these three options so we put that together here on the three estimates that you have there when we put the estimates together we not only were looking at construction hard costs but we were also looking at the overall soft costs which include design and Engineering fees legal fees um things the equipment systems that the school may buy outside of construction and what we've seen historically happen on past projects or the ultimate goal of giving you an idea of what your potential bondage you
013could be depending on what I should choose the two things we do not have included here that you would need to get from your financial advisor would be the bond issuance costs and any capitalized interests that might be involved in in the selling of the box and so forth so it does not include those two things so on option one there's a lot of detail there I'm not going to go into a lot of that unless you have any questions um if you look at line item number forgot my glasses here so I'm going to do the best I can I line them 67 is the hard construction costs of about 27.4 million and you'll see there in in line items 58 59 and 60. we do have uh design contingency included construction contingency included
014and we've also allowed for potential cost escalation that may happen between now and within the next year when the documents would potentially be done and the project would go to market for bidding so we tried to account for that as best we can based on what's currently happening in the market um below that you'll see the the cost uh preliminary numbers for design fees and reimbursables and then in the blue section you'll see we've applied a 20 factor for other owner soft cost items of which the examples I gave me before typically we would see that number in the 20 to 30 percent range but since this is uh in all three options it's kind of an existing school so we're not necessarily starting from scratch so we're budgeting on the lower end of that
01520 to 30 percent we've got a 20 factor in here for the potential soft costs um and when you add all that together this option one again without capitalized interest or Bond issuance costs comes out to roughly 34.6 million dollars so that's kind of a general overview of a number for that option is there anything questions regarding the details it says new metal roof but is it wow it's the slope of the existing roof we would be taking the existing I believe asphalt shield look off and we'd be putting on metal steam seat before total slope apart they're still so flat there's flat on the top so on the very top yeah inside the dancer that's replaced with new uh EPM or TPO Rubber and we would if we need to provide additional slope to
016whatever roof drainage is in that um called mechanical or rooftop unit well there we're all rooftop equipment it's hiding behind all the mansards that go around the perimeter of the building any other questions from anybody all right that was option one so in no particular order hey approach number two renovate and expand maternal one to be a pre-k-3-5 building and then demolish Shark Creek so the exist existing Metro North building is the first page just like the last time now I will tell you before I leave this we've kind of looked in knowing how the building has worked for you talking with the administrators that have been in that building over the years there are three spaces that aren't necessarily working as well as you'd like them to basically the kitchen is incredibly tight what
017was the dressing rooms are just used for storage now and the office is in the wrong spot to be able to provide a secure control entrance so frankly the approach we took actually demolishes the existing kitchen and the existing office area it will leave the Boiler Room the cafeteria and the existing dressing rooms although they'll get repurposed for the entire Edition show so just kind of going in as you look at this plan and that's the way we're approaching this everything else stays so when we begin looking at this from a point of view of you have three classroom pods and currently your population is running right about a three sections per grade so three rooms per grade level so rather than just put a big addition somewhere on the end and add in a
018bunch of classrooms it sort of made sense to try and work with each of the three pods and get each of them up to six frames so the thought is if you look at the the Pod that comes south on the front of the building you're looking at the Gable land as you go by on the road we're going to run a new cable perpendicular into it that will tie into where the hallway drops out to the West so we can add two classrooms into the existing floor that are there and now you can unless you've got some Bubble Glass with four grapes and that's always a possibility but you can put two grades you can do it all three pods and you can now get two grades on each wing of the building or
019in each part of the building now that's three more classrooms than you need I've never done the principal who can't fill up the classroom or something um in today's world it tends to be some kind of pull out for special needs remedial care or remedial education something but there are three spaces now that are available for that or for that bubble class that you've got fourth grade or four classrooms a fourth grade so that gives the administration some options with those we now take the four rooms in the middle they can be used purely for kindergarten not all of them have restaurants I think one of them comes out shy on westerns the other three I'll do within the room so they work pretty nice for that and then where the office was we want
020to look at keying a hallway out to the north and adding rooms for Pre-K so these are the little ones and literally we would have an ability when we get to the site plan they can have their own entrance off the back side of the property and we'll get to get the stuff for us by separating them out getting them on their own makes the mamas feel better but their little ones aren't getting rolled in with the fifth graders as we move west through the building now we kept the boiler room where it is it's adequate in size and besides hopefully within about 10 months the new children drops in the backside of it so we don't want to mess any of that up to the west of that add a new gym and let
021me say in the last example this example oh gems are right around 12 13 000 square feet so they've got a full-size court with some seating like 500 600 seats of seating or you push the bleachers back in and you can get two cross courts so that's kind of the approach we took on all of these give you a real Jam in each of the solutions um that green space out on the end that's your support spaces the storage dressing rooms go with it the other side of the hallway we kept the cafeteria build a new kitchen to the west side of it so out into the parking lot a new kitchen before we tear down the old one so again we have to think about with Metro North how you renovate this space while
022you occupy it and then the area that is the two bathrooms and the fuel dressing area we'd extend that forward because we can do we can play with some of the roof lines as we come forward put a new Gable entrance on the front and give you an option you could literally enter from the south or anywhere along the East wall so that we can create a secure entrance where at some point wherever it makes sense to bring people into the space check them into the building and then release them into the building itself you can manage that so I really think there's probably one more square footage there than you need for an office but for the purposes of today's it's sort of this is how it might look for how we might go
023about it think in a nutshell I think it's the most of the plans let me jump to the site that's on mainly and on the site he took the approach of the Loop Road whether it follows the path that I'm showing starting piece of the tree line coming around the back with literally a small parking lot in the back because preschool parents that literally pull in and lock their car take their student inside or Park their car and pick them up at the end of the day they don't just stand in line with one to come out and then coming on to the West we can either tie back into the existing lot on the west side or if it potentially go straight through the county road to the West so it gives you some
024options on how traffic flows here and then the final piece of this is in filling the grass area up front between them the sort of Loop Drive and the straight through shot on parking just that space is there it's it is kind of attractive and it looks nice but it also seems to create parking and traffic issues for you every time you have something going on in school so that's how we looked at this site any questions on this plan or this approach I notice you have a lot for future expansion so you just add on that would be the thought sure each time you add on to this building out here starting to get to a point where you have to begin safe you Jim big enough and it usually doesn't have anything to
025do with the physical size it's going to get rid of the kids through there in a scheduled day so like you know right now like when they have activities or programs or stuff like a shark Creek or Metro they usually have do two different programs or they usually have to do you know or here lately go to Northfield but that's still is the name of space oh Auditorium so is that gym because obviously it's like you probably would have seating on both sides is there a way to make that those gems big enough to support when you're having all that or gotta be careful how I answer this I don't want to sound Flip but I've never been able to make one of them okay I just the crowds that come for some of these
026things and half a dozen a year when you look at the Cotton once per grade isn't it when we look at the cost of the space that you need to get all those people in for one event and you're not going to use that for any really edible purpose unless this is a field house attention to the high school and Paving you need to park all those people that especially in elementary school will never get used except those half dozen times it just most folks get to a point where they go and then we can't just I just it was just no it's a very good question it's just a very difficult thing to answer it's talking about seeing and like what's going Scott's question he said that the bleachers maybe would set like five
027six hundred people in there um what what my Craftsman showed when he put this together was maybe five or six rows on each side but we tend to end up doing is pushing that main floor to one side and stacking everybody on the one side so that when you have a program with the kids they're all Seated on the one side and likewise because you enter this gym from the hallway on the south we really don't want parents walking along the Baseline in the middle of the game get to their seat especially grandma or Walker so we tend to pull those all to one side and so we can get more in the range of seven to eight to nine rows of seats and then over the length of a court that takes the ransom
028over between 500. okay okay I see there's one I'll mention that we go to uh they've kind of got that type set up but then they've added a little raised up area stage on the far sides of the kids are up higher they've got seats down on the floor for programs I mean is that something that that is you've done before we have and that is certainly something you can consider here I I that's why they raise it up it's the people sitting on the floor can see yeah twice as many people said we've done quite a few of those other videos they have questions well let's just go quicker this time not I'm you know I'm not going to reiterate again uh how the numbers are put together but just in summary um if
029you look at your cost option number two hard construction costs as noted online item 54 is a little over 21 million um and then when you add soft costs against engineering architectural fees and then the blue section all of the potential owners soft costs at the 20 Factor option two uh equates to about 26.5 million dollars top of this option but I just thought of something that kind of goes back to the shirt frequently so you said how do you make this work where you have existing kids so how do we make shark treats the uh there are a lot of different ways to look at it the conversation we had about this was to build the gym first in that hallway we put some temporary partitions up in that gymnasium before the floor goes
030down with the concrete's down there we can move a gym this size we can probably get 10 classrooms in there so we could literally do renovate 10 classrooms at a time in Shark Creek by having the kids set up in temporary release of nature Supreme it's a It's actually an approach we took are still involved with down at New Palestine just on the east side of Indianapolis they we tore down a chunk of their high school that was once upon a time little Elementary that got connected to smaller by Francisco we tore that all down we're Innovative expanding their building well they needed rooms because we were tearing them down like bugs and they were full they actually looked at the cost of modular classrooms weighed that against the cost of a new Field House
031the three four Field House for an added cost of I don't know something like 42 million dollars we build a new field house and put temporary rooms and they cycle 18 classrooms through at a time worked out pretty well and when it's all done you don't have any feelings so okay the last option add on to Moore's field and tear down shark screws and that would create a building that has trades 3 through 12 things now obviously we want to keep three through five somewhat separated but when we look at the property how you might add on we pretty quickly zeroed in on the shop classes for two reasons one you don't use those shops the way they were designed intended built in the first place two they they need a lot of attention just
032to get them back up to sort of quality spaces to be in the first place so if you're going to have to spend a lot of money to fix them and they're not exactly the spaces you are wanting them to be nowadays it sort of makes sense just to tear them down let's build new and what Dr said was give me two rooms four Ag and a CTE program that have outdoor access and so that was our approach going in so if you flip the sheet or flip the page this approach grabs from the northwest corner of the classroom block at Northfield we took that Northwest classroom and extended it to the west and make that our new office for the three fives part of this building with the secure entrance there off the parking
033lot kind of back into the account become just behind it or into the hall or into a hall at that point then come north and we're able in a fairly tight little pot of the hallways to get 14 classrooms so three four and five three grade rooms per classroom and that's nine plus an art plus music I think Chris was looking at 12 and that even gives you a couple spirits just to start out with yellow spaces again bathrooms the nines might be support spaces either for the gym or for the school the gym sets to the West it begins to move towards to our existing gym and field house locker rooms off the back of it and we can connect to the lobby to The Varsity gym so Mr Holly has another contained Courtyard
034he's got to take care of them he needs that drone with the lawnmower but that's the approach to this is you see the green heading down through the existing hallway that's the location that's been pegged out for the sixth graders to move to and while there's no intention of renovating the home after the science areas we just kind of highlighted you could get four good-sized classrooms out of that space if you thought about how do you deal with facts and how you deal with that program while you're thinking about ctg and some of the other things so then we looked at Ag and whatever the other CTE program might be that you're looking at and we gave you a couple 1200 square foot classrooms down here on the southwest corner and they can be whenever
035you want them to be at that point as long as we have a way to get out of that home so I thought by keeping them separate it keeps them flexibility for what those programs become or what you think they are and what those physical constructions need to be that's how we looked at this approach any questions with this one I guess the first thing I I see is we've got three through five there and just have two bathrooms well yeah it would be um probably boys and girls on both sides those are big enough boxes so just like all the rest so we got at least three or four minutes the bathroom ingredients and those and the details we need to work through that's a valid concern consent uh the one thing I do
036like about it was sixth grade going in where they've been picked for it also puts this office in close proximity to support whatever the Middle School how you manage that and how you deal with that so that was just something that sort of worked out for us it wasn't necessarily a whole lot of thought giving too I should flip over to the site you'll notice we highlighted the additions in yellow like we've done on the others the thought being the loop rope will be extended on around you see that box off to the West Side that's the existing playground just kind of picked up and moved over obviously when we moved the playground it's all new we rarely know the existing equipment the insurance companies don't like that um it's a shame another location after
037we laid this out that got brought up and discussed was you're looking at redoing the tennis courts if the tennis courts were to move East potentially that playground could move to the north of this building and leave you more of that whole parking lot out there for cars and whatnot so you could have more space out there after we turn on Shark Creek at the present time you see a welding and stuff that goes on up there anymore little shop area it's very little at the North side it depends its teacher in the mirror there was some before but um south side of that guy he likes to learn right my question is so that would be completely important there would be no choice what can you kind of lose could those be fabricated to
038still make that out of two different classrooms they could be bigger they could be defined and constructed in a way to have welding or a little higher roof to bring some kind of equipment in there if you wanted we just haven't got to that level for the purposes of this there are two big questions for the purposes of Evan David estimated something to compare the options yeah and those are good questions because also what we're thinking about Heartland as far as do we ever have on there and we have more students still or not go right because typically those programs those students are going there but you know sometimes you have those wheel classes that you know they they explore those situations so there's a lot of questions from that too right I want you
039to the Future even a part one and how that works the next question is how do you do the lunch you go you build a clear crossover so I know Metro North was a long long for all those kids too experience that was we have that conversation and the plan is to come on kids got anything yesterday it was a big enough to support all that yeah you have to recall that um you know back uh when population was huge with 778 kids in that building just like we did a side of the two because those numbers I keep on remembering those because we saw me out of the EDM and then well they didn't call me the impact that they called it just regular enrollment so one was 778-782 now as far as having
040three sections or three you know we probably would have to have another section another but there would be enough room to do that well so I mean yeah I guess I would think about you know like naturally 10 45 some of those kids because of space you know do you have to do that here to these kids or you know right now they go from 11 15 basically they start until about 12 45 that's what it is now the three section yes that's the spam that's not exactly right because I think the bell rings at level 13 or something like that but uh which is a lot of sharp critics doing also our first launch is at 10 45 now with four great levels so it wasn't even new to kids okay so there are
041Logistics to work out and in any in all the plans actually so I guess the one thing that I is because of what you were already saying what water I guess what are your thoughts on if we did the Metro the Sharp Creek sounds like we still need to do something to the Ag Department buildings yeah well you know we talked about when we talk about the Strategic plan we know this is just another uh section of that another priority um and so there are priorities in the future that we would like to look at to do other things and there are things that we have to do those are some of the things that we talked about last summer of course by the Fall that we knew that um we need to move forward
042with something different that we would have to continue just like we're doing now and I'll only give an update later on on the all the projects that we're doing right now during our regular board meeting that those are some other priorities that we've had to continue to look at so that gym is the same size as the other two sites yes sir let me quickly looking at the numbers on this option um live item number 57 a hard construction cost so about 28 almost 28.8 million um well that I'm sorry that includes design construction only cost is 9947 at a little over 27 million um and you throw in all the hard costs on this particular option uh you're almost at 34.2 million we did include an alternate cost on this one as Dana mentioned
043earlier earlier the possibility of relocating the tennis courts um if that was an option you would want to consider um the budget number on that is about 970 000 to to locate that [Music] looking at that so why is it because of demolition problems it's like seems like we're getting less with that project as just as much as it is uh Personal Insurance Creek and then Metro it looks like we're getting more and it's cheaper sure well at least one of the options you'll see um the square footage that's been included in whether it's new construction or renovation and if you look at Option One it looks like we're touching about 69 400 or 69 000 forests for fee option two we're touching about 49 300 square feet and then option three we're touching what
044is that 57 600 square feet and just a reminder that we are going to let everyone have a chance to look over this again digest it some more and then the finance to come back on the 25th which is two weeks from now to have another work session just so that after you look at this and hearing the presentation by uh Dean and Dave that uh you know you can ask more questions because there is obviously a lot to consider and you can maybe take more time to digest it a little bit more since they have presented it to us so we would like to finish this up in just a couple two or three minutes so we can get ready for the other meeting but for today for them to look at any other
045situations questions about any of the work that you they have done is there anything else you have or if you think of something between now and next two or two weeks from a day you can let me know or Chris and we can get those questions to them too so how long would these like is there any one of them that could take less time and more time what kind of time frame you know if you started a project how long would it take um that was asked in an earlier meeting and I think I said anywhere between 18 2018 24 months depending on the phasing it's a phasing that gets you can do it all at one time we could probably get in 12 or 14 but when you get into her face and
046that really extends things I don't think we have a summary coming up that would be 12 or 14 miles per month [Music] since lastly of the three I mean with the kids and everything what would be your choice of the three just from a logistical yeah you get a report back on that are you don't give an answer but we do know that Sharp Creek right the Sharp Creek model you would have to move students like you're saying but that would probably be the most difficulties it's renovating Sharp Creek but so what I'm looking at to me that'd be all those classrooms and everything yeah and like Dana we've done this before we get it for Adams County school where we put on the gym and then we built temperate classrooms inside and it works
047but it's was that Adam Central or yeah I'm sorry yeah Central yeah so you use so you use like the field house yeah that they put up wood semi-permanent partition where the teachers could hang forwards on the walls and desk in the rooms and they had doors uh they need to work helps your kids behave because everybody hears when someone gets in trouble you know but I think that one logistically would probably be the most difficult the other two I'd have to have to set it down a little bit more if one's more difficult than the other obviously two of them are very close in cost um even those square footage [Music] don't worry about you're getting another let's say 12 000 square foot versus one of three options you're going to spend that kind
048of money I don't know I just was looking if if I ripped your numbers down right and I was comparable I don't have anymore if you don't have any more questions for now I will shut our Facebook live off and get ready for our next meeting any other questions don't want to do I'm going to cut out since we have the experts here tonight okay all right [Music]