North Bend School District Board Meeting 11.4.2021

001north bay elementary thanks everyone for coming looks like we have a great turnout we'll have a call to order for the meeting and now we'll go ahead and go with the pledge of allegiance if we can all stand and face the flag stand on our hearts okay next we have roll call i see in person we have julie thies mary schilling myself jim jordan and we have christina simpson coming to us via zoom from salem oregon thank you christina good good so we have a quorum we've got four here let's see next item we have uh agenda changes slash approval of agenda do i have a motion from another board member to approve the agenda i'll make the motion to approve the agenda and we have a thank you we have approval and a second

002uh all in favor say aye aye okay the agenda is approved uh we got a pretty full agenda we have i think a total of 16 items okay next up on the agenda we have public participation this is a canned kind of a canned paragraph i'll read for everyone the board welcomes comments and questions from the public if you wish to adjust the board please fill out the public participation sheet available at the table over there and give it to the board secretary that then is right here now we ask that you limit your comments to three minutes uh if more than one person will be testing the same topic we ask that you appoint a spokesperson speak to the group speakers may offer objective criticism school board operations and programs but the board will

003not hear comments regarding individual school personnel and when you speak you can approach the podium there and please take your mask off so we can hear you and with that i think let me go to the we'll take them in the order we've got three take him the order they came i'm going to have mr jj walk him he goes by jj oh yes i would like to make a formal request for junior high sixth grade math and science syllabus for my granddaughter if no syllabus is available i would like the same thing as a class outline i am more than willing to pay for the time paper and ink to produce those you have my phone number please call me when i could pick it up at the junior high office any questions i

004still can't understand you my hearing aids have you have you made a request no sir because i wished the school board to hear the request as well okay thank you sir thank you next up we have sammy pearson sammy pearson north bend my comments tonight deal with the statement about local control for masks once again the board has produced a poorly written public document just a bunch of fluff with no real meaning in quoting people who have zero health care and science experience there's no definition of what local control is in the document are we just going to pull someone off the street and hey they're local they can make the call or are we relying on elected officials who have no medical background let alone virology experience so who is it going to be

005if you're going to suggest local controls the least you could do is state that it will be relied on the county health department the people actually have training and knowledge thank you sammy pearson and the last public comment we have this evening rob taylor hi my name is rob taylor i'm from bandon and the only reason i'm here tonight here in north bend is i'm not a taxpayer i don't live in your district but i've been contacted by several employees of the district and i've been contacted by several families last month i sent you information on some of the comments i have received and i've continued to receive those comments we intended to attend this meeting last month but unfortunately there was a problem because somebody reported that i was a domestic terrorist to the

006fbi and the fbi warned you that a large crowd might show up and as you see there's not a large crowd of rowdy people here because many of them were afraid to be labeled as domestic terrorists and that's why some of the families have asked me to come and speak about the reasons that the bond failed the reasons the bond failed is number one the economy the government has shut down many of the businesses last year and it took a while to get those businesses opened up and they're still not fully opened up and the businesses that have survived are now competing against the unemployment department for their employees so that's one of the contributing factors the second contributing factor is the governor's mandates we are only one of nine states that have these masked

007mandates for for our states in fact we are one of the most uh toughest on our mass mandates and it's one of the most regulatory and it's ridiculous it's time we stop this other states are going just fine having students show up to school without their mask and there are many states who are going completely masculist and their figures on their on any of their statistics is no worse than what we're suffering here so a lot of people were upset about that they're upset about the vaccine mandates the teachers complained about that thirdly is the leadership there is leadership has now been dwindled because a lot of people do not believe that there is leadership is what we would call in line with the community and i think the bond failure shows that there are

008teachers who have complained to me about your superintendent about some of his activities as far as as far as his teaching ideological uh propaganda such as critical race theory and other such ideologies this is coming from the staff not me i'm just here as a messenger to tell you the complaints that i've dealt with and the only reason i'm here is because i've never had these men this many people call me about a district so i think you need to look at your superintendent in the leadership because i think there are some reasons why this may fail or cause the failing of your bond measure yes ma'am i'm sorry [Music] i still didn't hear you ma'am please don't make personal attacks i apologize i'll just refer to the leadership the leadership has failed as far

009as what people have seen and that's the three reasons this bond measure has failed uh you need to find you need to talk to people because they're afraid to show up the employees because they're afraid of retaliation and once again that comes from the retaliation they're afraid of from the leadership so that's something you're going to look into this isn't something i'm making up just woke up one day and decided to tell you this is something has been related to me by not just one two but over a dozen people people work for you and families themselves and i want to thank you for allowing me the time okay thank you okay moving on item number four communications 4a board reports and communication silence means none so moving on four b student representatives to the

010board maggie green and nevaya adera all right hello so we're the northbound high school student representatives we've got a few things to just share with you about what's been going on at the high school so in terms of activities our drama department will present alice in wonderland on friday november 12th at 7 00 pm and the 13th and 14th at 2 and then the following weekend on friday november 19th at 7 pm as well and the 20th at 2 o'clock all performances will happen in the north bend high school cafeteria we had our first choir concert of the year on october 26th in the northbound high school cafeteria and in terms of other things in our music program miss yester will be taking eight students to the western invitational band conference otherwise known as whibik

011from november 19th to the 22nd we had our homecoming dance on october 16th and that was attended by over 400 students it took place in the courtyard at northman high school and we want to thank david hanna of big rents tents big tents rents and events for giving us a great deal on the use of a 30 foot by 40 foot tent mr forrester says that his was the best dance he's been at since he's been at northbound high school and the northbound high school senior parents are considering sponsoring a winter formal at the end of this term on october 13th northbound high school students took the piece out in the gymnasium and over a hundred students took part in that which was pretty cool on october 20th northbound high school held parent or senior

012parent night which was a chance to have a senior par senior students and their parents come listen and learn about things like ordering caps and gowns uh how to get involved in various senior parent projects and what to expect in coming months for our senior students today our student council met and discussed some things that we think can help with the school climate at northbound high school each student council class will be coming up with fun activities for the week these include things like a movie night ways to honor our faculty and staff and a christmas assembly and daily scavenger hunt for prizes we also have two new clubs that started at northbound high school this year the culture club is led by mr helen and is there to create a community where everyone feels

013empowered and included mrs jones also started the medial explorers club and is for anyone interested in the medical field um all of our fall sports seasons are are now over one bright spot is that all all of our varsity teams received at least a combined 3.0 gpa or higher one highlight for them was that both of them defeated marshfield last week the girls won 7-0 and the boys won 3-2 our volleyball team had an amazing season finishing with a record of 21 wins and two losses they won northbound high school's first ever midwestern league volleyball championship in the playoffs they defeated st helens last saturday but unfortunately lost to wilsonville on tuesday night coach sawyer and her team will be honored by the city of north bend on november 9th our football field was completed

014on october 15th just in time for our game with willamette high school our football team won the game which was also homecoming night our team was very young this year but gained a lot of great experience our jv team had a record of seven wins and one loss so our future is bright our cross country teams finished the season at the district meet last week our girls were sixth and our boys were seven winter sports seasons starts on november 15th [Music] thank you ladies [Applause] okay uh association reports 4c north bend educational association report presenter christina guyermann nbea president thanks it's always great to talk to you guys in my last address to you i talked about how your teachers were burned out and how educators are struggling with preparing content for students on quarantine

015and the abnormal student behavior we're experiencing after the years gap and educa after the year of covet education so we're finally starting to have a downward trend in covid cases i am so excited about that but we do still have many students with students out in quarantine and the behaviors haven't gotten any better but we recognize that there is a problem and i'm very pleased to say that we have a committee of teachers administrators and district employees working together to try to come up with some solutions and we're going to be starting things at the building level because what is a good solution to help a first grader isn't necessarily going to work at the high school so i'm hoping that in the next at my next address to you i'll be able to share

016some positive things that have come out of that um so uh off task behavior and absent students have contributed to our teachers being feeling burned out but they're not the only factors are you guys familiar with the word differentiation because that's another one like equity that i never heard before i became a teacher um so even in a normal year a fourth grade classroom would have some students oh well most of the students would be reading at a fourth grade level that's you know how they figured that out but some of the students would be a bit behind in reading at the third grade level and of a few advanced ones would be at the fifth grade level a good teacher differentiates their work giving slightly different assignments to support the low readers and challenge

017the high readers but this year the spread of abilities in our classrooms has gotten a lot wider than we've ever encountered before a fourth grade teacher might have students reading at the first grade level through the fifth grade level instead of what they're used to and what they have curriculum to support so our curriculum no longer fits most of our students and we're having to write new things before i go to bed tonight i have to write a kahoot for my general biology class these are the best and brightest kids in the school but last year the stuff they were supposed to learn about genetics didn't really sink in so all of this takes time and teachers are having to do this at home in the evenings and on our weekends now you're probably thinking

018yeah we have we do have a daily prep period and this is guaranteed for all teachers so why aren't we writing the new content at that time well we're often not getting our prep periods for me it's been about once per week that i don't get mine and that's because we have more teachers calling in sick than ever before in past years we'd come to school if we had a code and a cold and tough it out because writing sub notes is awful but now we have to follow the cdc guidelines and stay home while we're sick this is probably better for our long-term health as humans but it's been very tough to find substitutes this year there's a lot of people left the sub pools in secondary schools teachers are subbing for their peers

019on their prep i got to teach about interest rates the other day it was very exciting for all involved we're getting paid for this so that's good but it is makes for an extremely busy day and several of the teachers at our high school are getting paid to teach an extra class on their prep so we don't have to hire additional staff especially finding a magic person they can teach spanish and math and english or something like that so because of this it's you know it's more time and we're having a lot of kids coming in on our lunches to help that need tutoring and need to retake tests but we are humans and we can't really work all day every day take homework on top of it and not feel overwhelmed and burned out

020and the problem's looking a little bit different at the elementary level this room hasn't been used for its proper function all year because of covid restrictions and that's not the fault of our administrators due to the due to coven students eat breakfast and lunch in their classrooms the janitors are trying to sneak in while teachers are teaching to pull the trash during the day but cleaning up the spills getting chocolate milk off the walls and wiping down desks are now what teachers do i didn't realize how bad this problem was until i visited my husband and his third grade colleagues when lunch included raisins that was bad it was like the monkey enclosure at the zoo um yeah you wouldn't think that was raisins so this is why i'm trying to be kind of funny

021because i want you guys to listen and i want you to know that i really care about this and i really do care about my colleagues but this is why we are burned out and i know you're tired of me hearing about problems and how bad everything is but i didn't want to come to you and tell share just the high points when i'm having people crying at union meetings and people coming to me and i'm having to talk them out of quitting their jobs so i would like to end on something positive thanks to the hard work of tim kreider and folks at the district office the mentor positions are now posted on our district website and we'll be matching our first in year teachers with mentor teachers soon i think this is going

022to be a big positive step forward for training our new staff and for getting them to stick around for more years so thank you very much for listening guys thank you christina okay thank you christina item 4d superintendent report kevin vogeton thank you i have a quite a few things to share and i think our students shared a few of those as well so i appreciate them being here tonight it's a nice to have some student voices here well so on tuesday november 3rd our district school facility bond measure failed by just over 700 votes this is not the news we wanted to hear but the voters of our district have spoken and we appreciate their participation in this special election i want to thank the hard work of the bond planning committee and everyone

023who participated in the organizing and planning that led up to this measure in addition i want to thank the grass the group organizing the yes for north bend schools this grassroots vote yes effort was led by dedicated parents and citizens of north bend who worked tirelessly to support this effort while the efforts came up short the needs of our schools don't go away our aging school school facilities continue to place a burden on our maintenance teams and we must seek a way to address these needs in fact just this week we had no hot water due to the leakage of old plumbing and pipes at a couple of our different buildings it is our duty to perform warm provide warm safe and dry schools for all north bend students however the voice of our voters

024have been heard and we're listening our team will revisit this bond package and look at a variety of options to improve our schools while being sensitive to the feedback of our voters we will have more information in the coming weeks as we work towards a solution that keeps kids safe but is amenable to our voters again a huge thank you to everyone who works so hard to create the bond proposal win or lose those efforts are appreciated and will continue to serve the district's long-term facility needs november is native american heritage month and the north bend school district is celebrating their rich and diverse cultures traditions and histories and to acknowledge the important contributions of native people locally we celebrate the confederated tribes of the cous lower umpqua and sayusla indians as well as the

025coquille indian tribe the with the implementation of senate bill 13 tribal history shared history our students will be exploring oregon's rich history one example is examining the lewis and clark expedition of 1804 to 1806 which was of great consequence for the united states the future state of oregon and the vast numbers of indigenous people who have been living in the american west for thousands of years our students will explore how historical events can be viewed and interpreted differently by different people and why some stories about historical events can dominate or exclude others students will also learn details about the lewis and clark expedition that provide a fuller picture of native american contributions to the journey and its long-term impact on indigenous people specifically in oregon for example the core of discovery crossed paths with more

026than 50 tribes whose generosity hospitality and forbearance enabled the corps to complete the voyage from st louis to the pacific ocean and back with minimal hostilities and no deaths except one due to appendicitis this success would not have been possible without the contributions of native people as lewis and clark and other corps members attested to in their journals on september 14th there were 72 new covet cases in coos county and the seven day average was 50. in the last month we've seen these numbers drop and on november 2nd of this 2-20-21 the county saw 24 new cases with a seven-day average of 17. clearly we are headed in the right direction we are also trying to get things back to normal as we move lunch back into the cafeteria at the elementary here in the

027next couple of weeks we will also move moving back to walk to read model where students will get more individualized attention and support also here at the elementary level since our last board meeting we've passed the deadline for our staff to show proof of vaccination or have an approved medical or religious exempt exception with little impact on our day-to-day operations this week the cdc announced the recommendations that five to 11 year olds be vaccinated against coba 19 with the pfizer biotech pediatric vaccine distribution of pediatric vaccinations across the country started this week with plans to scale up to full capacity starting in the week of november 8th in october the district participated in a local flu clinic at our high school campus as you might recall blake crane a marshfield high school student class of

0282021 died on february 17 2020 after suffering serious complications of the flu in memory of blake the kew space school district in coordination with the waterfall community health clinic and center and the families fighting flu teamed up to provide a mobile health bus with the goal of providing the flu shot to as many as possible in cuse county eighty percent of pediatric flu deaths are among children who are not vaccinated against flu and children have the most infections of any age group when the district agreed to have the clinic on site it was with the intention of supporting the flu clinic in memory of blake crane not providing access to covenant 19 vaccinations this summer i indicated that the district had no plan to offer covax vaccination clinics in the fall at our school campus

029however it didn't cross my mind that the mobile health bus would have access to not only the flu shots but would also provide other health care as needed or requested including the covet-19 vaccination according to health officials no students or adults receive that vaccination during the during the flu shot clinic at the high school our staff are asking for easy access to the flu shot and we are currently coordinating with local health organizations to provide access on site it is very likely that our local health department and other agencies will also be reaching out to us to provide easy access to the pediatric covet-19 vaccination at school sites parental permission is required to access this pediatric vaccination and we are currently planning on having access at north bay as part of the waterfall clinic and

030we are planning to have a clinic and access at hillcrest in the coming weeks the district is not planning on having any covid 19 specific clinics at the middle school or high school we are two months into the school year and i think we're all hoping for things to be back to normal by now student behavior has been negatively impacted by a lot of factors including mandatory mass adjusting back to full day instruction and the ongoing adjustment that academic needs and diverse student population these factors are taking a toll on our teachers our classified staff and administration the past two weeks my administrative team has met with representatives to fully understand the issues including an increase of extreme student behaviors a lack of available substitutes and a need for more time to work on school

031symptoms we brainstorm ways to address some of these issues at our december meeting representatives from this team would like to present some ideas for the board to consider for implementation in the winter and spring trimesters including the expanded expanding early release time and some additional work days we're making an immediate adjustment in the winter term that will move our early release days from wednesdays to fridays those these teams will look forward to sharing more details on december 9th i want to congratulate north bend high school senior haley reeves on being crowned miss flame 2021 at last friday night's home football game miss flame week is a tradition that baits back to a partnership forged in 1958 between the north bend high school and the northbound fire department to bring attention to fire prevention and safety

032after a two-year hiatus caused by the pandemic miss flameweek returned to north bend high school leading up to friday night's event the 21 miss flame court haley reeves katie tallay kea morris and olivia knutson got daily escorts to school by some selfless public servants that you will ever encounter midweek the court also got treated to homemade firehouse lunch at north bend fire station number one and the week-long event culminated friday night with the crowning of haley reeves by sparky the fire dog i also want to congratulate our midwestern league champion north bend high school volleyball team for its outstanding season coach sawyer and the bulldogs made it to the quarterfinals of the osa state tournament i know i can speak for the board of how proud we are of this group of athletes and their

033accomplishments on the court and in the classroom the midwestern league also recognized the accomplishments of this group bridget gould was named first team all league and the conference player of the year olivia knudsen and maya massey were named second team all league peyton martial was named honorable mention all league and coach summer sawyer was named co-coach of the year along with the churchill high school coach this team will be recognized by our mayor as you heard earlier on in on the 9th of november again congratulations to this outstanding season go bulldogs and finally so i am about done in october we celebrated national principal month and while acknowledging our principles i failed to add them in my report in october so tonight i'd like to thank our and honor our high school principals daryl johnson

034principal at north north bend high school jake smith our principal at bridges john davidson our principal at north bend middle school wade lester and colin reeves vice principals at the middle school stacia fletcher our principal at hillcrest elementary and dana cahill principal here at north bay elementary in october i delivered some goodies to each administrator in a little red wagon with the following poem entitled the little red wagon by margaret catter some days we skip along pulling our wagons with great confidence so full of energy that the load seems light some days the load seems heavy and we need someone to help us pull our wagons over the bumps in the road some days we are just tired we sit in our wagons and let someone else pull us along for a while and some

035days it's kind of nice to share our little red wagons with a friend as you might think about yesterday and make plans for tomorrow keep in mind that there will be times when you can help pull someone's little red wagon for a while after all helping to pull each other's little red wagon is what makes it possible to face the challenges the day brings [Applause] thank you kevin next up agenda item five action consent agenda items do i hear a motion to accept the uh consent agenda that is essentially all board minutes is there a motion i make a motion i don't know if this is the one where i've seen that there was um we needed to make some corrections hang on i thought there was like i don't know where my notes were

036anyway i don't know where they are i think they're fine i don't remember where i put my notes but there were some spelling errors on some people's names it's not okay it's probably be addressed later okay if we accept it now that i don't think we have to go back and um we can address so we had a motion was there a second christina seconded okay great okay so all in favor of accepting the consent agenda items say aye hi thank you christie okay unanimous all right thank you item six student investment account 2020 to 2021 annual report kevin bogaten yeah so i'm going to share about this tonight and i have i have some slides to share with you so as you recall um the student success aspects a couple years ago this was

037our investment this is so this is the annual report for the last school year and our initial allocation was reduced by 70 and we had the whole pandemic and the issue and so the addition the district investment is the 631 thousand dollars the purpose of that investment account was really twofold and this was again directed as part of that law meet students mental health behavior needs and increase academic achievement and reduce academic disparities they had some also some guidance and our plans needed to fall within this sort of four buckets class size well-rounded education instructional time and health and safety so again if as long as your proposal and plan fell into these our plans were approved from a district level we end up creating really some clear district goals out of this again reproducing

038increasing reading achievement including reducing academic disparities for our students who experience poverty our students with disabilities and students from underserved race and ethnicities we also want to improve mathematics achievement ensuring all of our students complete algebra by the end of ninth grade and create school culture that address the safety needs and the social emotional needs of our of our students and a couple other goals develop and improve multiple pathways to graduation that link cte programs and post high school success and finally build and develop diversity inclusion strategies into our instructional core work with our students teachers and content to create a strong foundation to support students so our investments and again our the report really goes into more of the details but these investments were k2 class size reduction uh elementary literacy specialist support for

039behavioral after-school support character strong or social emotional curriculum that was implemented at elementary middle school we also have support specialists at each school so either a counselor or a certified member that supports on the social emotional really behavioral support within the classroom we have extended day opportunities that were in this grant safety and security upgrades so that's including some access controls fencing signage lighting which was again a big priority of of our committee as well as board work so we ended up with a really a theory of action right if we implement the this a then we do these things we improve k three liter course we improve graduation obviously the pandemic has impacted because these district outcomes again ideally match the investments so we have a kind of a shortage of data we have

040a shortage of kind of what's the impact of this these resources and it's more anecdotal and so you see the annual report in here really asking these kinds of questions what were the positive impacts during the last school year so during a year where you saw elementary kids in a partial day hybrid you saw middle school in high school not attend school until midway um towards the end of the year after the winter break but our focus is again on social emotional behavioral so those counselors were there and present connecting with families reaching out trying to trying to to fill in those gaps we did invest in lower class sizes which again i think if you talk to a kindergarten teacher would say that that definitely helped even last year in the pandemic while kids

041were there shorter having smaller groups allowed for them to have more individualized instruction again we had investments in this also for ela support the san diego report asked like what what barriers did we face their impediments or challenges and again prioritizing so a 70 percent reduction we went into last year thinking we're gonna have two uh two million dollars to spend on these uh these investments and ultimately um it was a portion of that so how do you prioritize and what will make the biggest impact in the midst of a pandemic as well and the other part that has been a huge seller is just filling positions so yes you can have an open position but we want high quality trained folks um or people that are from us community who are invested in this

042community and who will continue to give back and so again just having open positions has been a challenge as part of this as well another one was what are the successes and challenges with maintaining family engagement and i would say this pandemic created challenges right so not being able to enter into your into your child's school very easily creates certainly barriers it also created some opportunities i was hearing from our our teachers and our administrators where there were a lot of parent-to-teacher conversations and um there was general some regular support around how do we support kids in this pandemic and so that investment in school family relationships began and i think it's one of those that we saw we need to continue to focus on in the coming years and then how did we prioritize

043and again our team came together and looked at this again with different stakeholders and prioritizing and we knew this this pandemic was creating challenges around just behavior social emotional um just withdrawing from school not being able to see their friends so that was a priority as well as again lowering class size especially at the great at the early grade levels was a priority and you saw that then the majority of investment in these areas my report goes into a little bit more detail again it's it's fairly a fairly broad academic just a report around it doesn't have a lot of data but we don't have data to share in these that is the goal as we move forward of tying academic outcomes to these saa and that we start to see it make a difference

044especially as more and more money is invested into these resources so yeah i will take your questions and there's an opportunity for uh for the public to participate also in the public hearing part of this um i had a question about number five um character strong i'm really interested in that uh curriculum and so hopefully maybe next month somebody can come and speak about the the traits and the yeah we yeah so we've been doing character strong just this may be our second year again with the pandemic they've done some training and beginning to implement that we definitely have some folks from our counselors and staff that could definitely come and talk to that so it is uh we can add that to the agenda and i'm sure jim is making note of that so

045we'll make sure we add that thank you yeah is that a strictly an elementary school program or does that go to middle school i believe now it's k-12 and i'm looking at nathan and he's so we it began at our elementary level so they began it um first and i think more recently our high school it was really adopted i think initially um nationwide as really an intervention social emotional intervention for high school and we and high schools have seen great results with that program so i'm looking forward to hearing how the high school is addressing that and and how they might see some impacts in the coming so i'll be just as interested in that presentation any other questions about saa and then i think we have a an opportunity for a hearing or

046for public participation in this agenda item correct sure sure if there's any comments about character strong or character song or anything in this episode we'll we'll come back and share i'll have them uh we'll at next month's meeting so if you stay tuned on that we can get some information um if you if you contact the school we can get some to you um they can present because i probably don't have the actual um like enough good quality information at this particular point there is a website you can get some some information there's some kind of videos you see a little bit i think it's characterstrong.org other questions saa questions or comments from our public yeah so this this this law was passed specifically to address sort of um historically underserved families across the district

047so it could be students with disabilities students from poverty students from underserved race ethnicities so um our second language students so they're them and their families so how how is our school meeting their needs so a portion of like these these resources are really designed to help bridge that gap and to help support and offer additional support so that's the the focal families i think for a community like north bend we really it's been yes we want input from from different groups we also are really interested in input across our district we know we have a lot of families in need and so there's really these these investments aren't specific to any specific group we're looking at a tutoring center at the high school implementing this year that's part of our grant this year that

048is identified to really focus on some students who are have gaps second language students that have have gaps in english language so that tutoring can be used to help support that group of students but it will be available to students across our all different groups so is that does that help yeah um well so the why is to really um what we're looking at trying to appeal to to really address the ongoing stresses of our of our classroom teachers and and provide a little bit more continuity and time so one we're looking at expanding that time again i'll give you a little preview of what's coming in i think in december is moving that from one hour to two hour after january after the january break in december we've talked about doing it moving into

049friday leaving it at an hour one one of those fridays is in the second in the second trimester is the friday before winter break so we feel like that probably will be pretty acceptable for most families and for probably most of our teachers the why is again it's the friday makes it a little bit easier we're also adding some days where there will be work days and so it's it's trying to have some time where we won't have students in class working with some of our partners so the days we are looking at match in in combination and aligned with kuspay and so coos bay has a series of fridays that they made some changes in september so we're moving to be in alignment with coos bay and so you see the fridays that we've

050identified where there's there are no student days koos bay also has those days so we're hoping child care opportunities with boys and girls club and locally will help bridge some of that gap and really then the need comes down to allow when we brainstorm solutions to increasing behavior stress for teachers there was a lot of we need more time to gather we need more time to plan we need time to to look at data and and figure out what's going on we need to rewrite some of our student behavior plans we need to reassess how we're doing cafeteria or lunch and so they just need more time in that friday those fridays and having a little bit extended time would provide that again we felt like if we're going to extend the time probably lying

051in it to a little bit longer the the friday to the weekend not the best time for our staff they're probably not most productive on a friday afternoon but i felt like if we're asking for that from our community it felt like a good trade-off so i that's a little preview into probably what you're going to hear in december as well but a little a little insight into that okay thank you kevin thank you next item is agenda item seven 2021 cobit 19 memorandum of understanding north bend education association and oregon school employees association this is an action item kevin vargatin and tim actually this is tim tim i was trying to get that on there hang on one second how do i stop why is it sharing that oh here we go sorry i'm

052trying to get the screen so it doesn't show that and shows just on here that i can't no stop sharing that's not doing that i'll go to the powerpoint ah there you go you got it perfect you got it sorry about that good evening i was just going to um talk a little bit about the understanding between the two unions um invite the union presidents come up and share some thoughts on those um as you know our hr director had left so we've kind of divvied up some of those duties and i'm overseeing that department too so this is a big part of that process we based on the governor brown's guidance on cobia 19 restrictions impacting k-12 education we triggered sort of a change in working conditions for our unions so we entered in

053negotiations with them had some great conversations with our union presidents and their their representatives and came to a joint agreement so i'm going to share with you some of the um common themes in both of the agreements um basically everybody had a chance to be vaccinated or claim an exception we did not turn down any exceptions and i did not believe we lost any employees either through this process [Music] those who got an exception [Music] basically one of the extra precautions for them was to not remove mass in buildings unless they're alone in the classroom which actually applies to everyone whether you're vaccinated or not not remove the mass and eat in the classroom when others are present they could they had a choice to either enroll in a weekly testing program through oha and

054basically they held the information we didn't collect that they could we could ask if we wanted or they could conduct a daily self-assessment and again maintain that document so that was a choice and that was based on feedback from our union members again we want to make sure everybody is feeling honored in this process and if absent due to an illness with one of the primary symptoms they would have to show proof of a negative cover test um we um the the teachers union had requested access to their sick leave bank for their staff if they had coped so they wouldn't lose so if they had like a positive test or if they were told to quarantine or had to take care of a sick child so they basically are now able to give up

055to 10 days for that purpose so the teachers don't lose their own sick time also if they do get a vaccination or a booster they could access another two days if they had an adverse effect to them without losing their own sick time um that prof that's also for the classified um staff as well um both groups had a retention bonus i think we talked about that in an executive session so we did uh negotiate that with the union groups the osea their sick leave bank wasn't um as robust as the teachers sick leave bank so 75 000 was put into their bank so that the employees could access that too so they don't have to lose their sick leave um some additional things for the teachers is if they were moved to a distance

056learning model like let's say their class got quarantined due to an outbreak they get a one day transition time to help plan for that not having to roll into instruction the next day online um if the whole school closes two to a quarantine situation or we had to move to online learning then there's two paid transition days for the whole staff to help to help that process and i think that basically the total cost oh there's also extra additional pay if secondary teachers are teaching four or more separate courses and those aren't separate periods those are different actual course titles so um it could include an online version as well so if you taught algebra one in person and also todd algebra one online that would count as two courses recognizing that that takes for

057additional planning to to teach both both of them effectively so they get a stipend of 0.17 i think if they go for more courses and i think that about covers it total cost out of the esser funds and this is why it's an action item usually the the unions we negotiate with the district the unions vote on it and it becomes uh mou but because it involved esther funds we thought we need to take it to the board total cost of that about 300 and 325 to 350 would be would be a fair statement so um union presidents i'd love if you could come up and share your thoughts hi um so we um both parties have brought a fighter agreement on the effects of oregon health authorities clovis backseat mandate i'd like to express

058my appreciation as a president of osda chapter 26 for all the hard work that went into the agreement this agreement represents weeks of productive work at the bargaining table by our team as well as a district tireless administrative staff and we're grateful to the board hopefully to ratify our agreement which will provide some much needed added security for classified employees in this pandemic thanks when i heard of governor brown's vaccine mandate my immediate thought was we're going to lose teachers over this i am extremely delighted that we were able to work out a package with the district where none of our teachers had to quit their jobs when the vaccine mandate came into effect you've kept our teachers whole you've prevented us from having to try to find new staff to fill holes that we

059wouldn't be able to fill and i am this took a lot of work because we thought we would have this iron out in august we were meeting like the day we met the day before the vaccine mandate rolled out so this is was a much longer and more drawn out process than we thought it would be and we'd like to thank the district for continuing to meet with us well into october to get this ironed out thank you yeah okay uh open it up for board discussion go ahead um i know a lot of work went into coming to agreements with these mous i just have one question um uh teachers may not remove their mass to eat in staff or classrooms while others are present what does the teacher do in that case you

060have to wait till people leave that others leave the room or do they go to their own classroom or if they had space in their own classroom they could eat in their own classroom privately if there was another space on campus some of the campuses have isolated locations they'd be able to eat if they were in town obviously they could go to a local place somewhere if they lived close to the school and that i think when we got into those negotiations about that it was really the thought process of how do we make sure everybody's protected whether you're vaccinated or not so even if you're not vaccinated and i was vaccinated i could give you coping and not realize it so the thought is how do we protect everybody you know even someone who

061chooses not to have a vaccine in that process and that's that's where we discussed that and came to that conclusion thank you other comments on this i guess my one of my comments i was very pleased to see that the exceptions for religious and medical worked out very reasonably um that was critical and i think that was it was a hat it was a good ending for that not losing any employees because as i get it we we need every single man and woman that we have teaching so that was great also coming out of the executive session you know the board recognizes the challenges presented by the kobit mandates for masks and it is it's a challenge for the students having to wear these masks the teachers working in those conditions so uh hence

062we went ahead and approved uh the demand bargain so glad to hear it it worked out well thank you tim for your work on that so there is any further discussion on this topic i just wanted to thank everyone for the challenges that we're going through and all of your hard work and continued hard work we really appreciate you thank you so on the cover on the cover sheet there are uh two motions requested i didn't know if we can take them one at a time if anyone wanted to make that first motion all in favor say aye aye aye is that christina's eye too thank you christine thank you okay that's that was one and there's another of understanding between the districts and the north end education association okay we have a we have

063a motion and a second and that is i moved to approve vaccine requirement memorandum of understanding between the district and the north bend education association all in favor say aye aye okay both those past both those motions passed four to zero okay good good uh next item on the agenda swimming collective sponsorship action item mike forrester before i get into that i just i want to let all of you know maybe already do we just going back to our volleyball program for a minute um last last two saturdays ago we uh we've done breast cancer awareness games where we wore a pink jersey and and talked a little bit about it at between games but our coach this year summer sawyer this i think speaks volumes about who she is she came from north carolina

064where they always try to raise some money in the process so um her girls some people in the community lots of different people made donations they had some fun little activities at their volleyball match and and the night that they did their breast cancer awareness game they raised over forty seven hundred dollars for brees foundation which is a local organization in town which which helps women dealing with breast cancer or breast cancer awareness so i just thought it was a phenomenal night for both our our kids because they get to be a part of something like that and for for a great cause in in town here locally so props to them so this collective sponsorship i was here last year asking for the same thing last year our swim pool was shut down because

065because of budget issues this year our pool is shut down because they're going to start repairs in fact i think they've already started the repairs but the repairs won't be done our swimming season starts november 15th and the repairs won't be done until i'm hearing january 1st that makes me nervous i think our football field was supposed to be done on august 15th and it got done on october 15th so i'm a little bit nervous about that but unfortunately the osa allows us to do something called a collective sponsorship our students would be able to go over to coos bay swim at mingus and they they would do this they'd be able to do it as for the whole season if we needed to we're hoping that isn't the case but they would uh the

066marshall coach would would uh lead the practices like she did last year but when it came time for for uh a swim meet our kids would swim as separate teams we don't even have the same skill last year we had the same schedule this year we don't have the same schedules so uh at meets our coaches are in charge of our kids and we'll we'll take care of that so uh so i need board approval uh the osa needs board approval before this can happen coos bay uh also has to approve this and i think that's on their board agenda on their items to discuss at their next board meeting as well so we're hoping that you guys will support this is one of the reasons this is needed i'm just thinking back to tennis

067when we looked at practicing together with marshfield just to change up the competition is it that if you practice together without this agreement it counts as a match um or a meet no not us not no um it's just us agreeing that uh that we're gonna have our kids together practicing together some some schools like up in the valley uh they use one facility but there might be three teams and swimming it's really common there'll be three teams in one place they do the same type of thing or they do a shared use facility so anyways i think the other there's one other thing when coaches from another school coach our kids and then they transfer later so if we don't do this agreement and they do this without approval from the osa and our

068board they would be ineligible with those kids transferred between our schools they would be ineligible to play for one calendar year because of um it's kind of seen as they're being they've been recruited and been coached by that team so this is part of we're in agreement that this is happening and no one's going to get in trouble once of course we would never have happened any further questions for mike hey all right thanks thank you much thank you mike all right there is a motion um i'll go ahead and and make the motion i move to approve the collective sponsorship with oregon school activities association between north bend high school boys and girls swimming and marshfield high school boys and girls swimming for the 20 21 to school year okay we have a motion

069and a second uh all in favor say aye aye aye aye okay that passes uh have the four votes great thank you mike okay next on the agenda is a statement item nine statement from north bend school district board of directors regarding local control a little background there was a a resolution involving local control and masks board met for a work session on the 21st of october great some great discussion around both topics we did not reach a consensus between the board on masks but we did on on local control and at the end of that work session it was decided that it'd be a collaborative effort on this wording between spencer gordon uh and myself and so between spencer and i we collaborated on this statement and i'll go ahead and read it a

070statement of north bend school board of directors local control october 27 the north bend school board of directors supports the coos county commissioners and the coos county sheriff craig zaney in their request for local control regarding public health and safety decisions on august 1st 2021 the coos county commissioners wrote a letter to governor brown expressing concerns about the mass mandate for k-12 through 12 schools for the 2021-2022 school year and requesting that these decisions be made at the local level on the 27th of august 2021 coos county sheriff craig zaney issued a letter that included the following statement as your sheriff i believe it is in the best interest of coos county in the state of oregon that these types of public health slash safety decisions are made by local governments or by the individual

071themselves as elected leaders of the north bend school district we seek the welfare of the children entrusted to the district and formally request a return of local control and decision making regarding health and safety protocols to serve our communities specific needs this was the document that i wanted to have this film um it's craig zane d-a-n-n-i and i would like to have christina be put in as christina simpson vice co-chair or coacher please make those edits on that please kendra so that was two n's in zany two n's in got you anything else and did christina have some comments to make i just wanted to put christina as vice co-chair oh okay completely yeah thank you for that correction whatever whatever her position is please make that edit thank you that was all discussion okay

072with that well there will be uh does someone is there a motion to accept this statement here i'll go okay christina has made a motion is there a second i'll second that second okay we have a motion with a second all in favor of the statement of the north bend local board of directors on local control say aye hi okay that passes uh we have four zero vote on dac okay item 10 mid columbia annual report this is information and i think we have brian and terry tammy i'm sorry i used to get keys to the bus the sports bus from you i ought to know better thank you it's a pleasure to be with you tonight my name is brian shulberg i'm with mid columbia bus and first i'd like to introduce tammy hikas

073who is our new manager for the operation here in north bend um as we sat down in the board meeting tonight um i was asking her about who some of the individuals are and she says i don't know i'll have to wait till i hear him speak i only know him by voice so um as you get to know her um you'll find it that tammy has a wealth of information she's been with north bend and with midco for 14 and a half years she'll celebrate her 15th year next may so we're excited to have her and the drivers the workforce is really pleased to have her and that transition from a long time debbie slaughter has been pretty smooth and the drivers have welcomed her in we've also brought on a new dispatcher sheryl

074johnson who we stole from from ccap and so she's fitting in well with the group and then we are we are just about to finalize an offer on another staff position this is a new position for us to help with some of our technologies that were that we've added into the district for for this new contract so we're excited to have them debbie um thought that she was going to get away from us but we've managed to hang on to her just a little bit she uh she does some consulting and helping with tammy through the transition so we get her for a few hours a week that she comes in does some coaching and and helps tammy with those those items that come up occasionally but are significant when they do so so she's

075still around though that she's trying eagerly to uh to move off into the sunset so um a few of the changes that that we've had with this new contract is buses we got eight buses that came in this year as with everything else coveted nothing could be simple so our final bus arrived this tuesday and it was actually it left the manufacturing plant in july the driver managed to total that bus on its way out here and so we had to to reorder and and the new one was finally delivered just tuesday so um but uh we're happy to report that the others are are in place um the wi-fi has always changed over for your travel buses so the kids can do their studies and those kind of things while they're while they're traveling

076to their numerous events um the bus wrap is in process um finalizing trying to finalize that design my course there's been a key and a big part of that as we finalize a design that's suitable to the district i met with those individuals today and we're optimistic that that will be done by the end of november if not early december depending on once again supply chain issues if we can get the vinyl in uh in a timely manner gps is our zonar gps has been installed on all of our equipment so uh every bus has that that equipment on it and tells us in real time where the bus is what's happening with the bus the speeds of the bus when the door opens numerous numerous things probably more data than we ever really wanted

077to know and and tammy is going through training on that um through a system called the the ground traffic control that tells us and where she can access that data as she gets a little more familiar she felt a little uncomfortable to share that but that will then be opened up to your campuses for your teams if they want to to look at that and that should help us with those kind of calls that say the bus never came um the bus is always running late and they'll tell us when the buses are arriving at the campus uh we can set up zones around so it flags um and tells us when that bus is arriving so we know that they're on time or if we need to make other adjustments we know that those

078reports are working there's a few of them that we've already started to to test and and periodically tammy's email will get inundated with little factors so we set some speed zones for different areas for the drivers to test it and and one of those was five miles an hour in the lot that's our company policy one day she had 15 different emails so we've got a few a little bit of coaching to do on on occasion when they're trying to hurry and get in and get our in or out so um additionally with that gps capability we'll have a we have a parent app that will go out and and parents will be able to then identify and know when the bus is within a few minutes proximity of their home their dental office their

079work whatever they decide and and the flexibility of this is is fantastic because they can choose where they want that and they can choose when that alert will will arrive so it's feasible that a mom could say uh put a zone around there and it tells me 10 minutes when that bus is within 10 minutes of my home and she can put another one that says now it'll tell me again when i'm five minutes out so that if she has little ones at home that she has to go up meet the bus that gives her a chance to get get the jackets on and be ready for when that bus arrives at the bus stop but that will be completely up to the parent as to where those limits are set and then as the

080bus goes through then it will it will ping that marker and they'll send it to them it is also secure so all we have is the student's first name last initial and their id and that parent is the only one that can access the information for their students so it's got a lot of security to make sure that we're only giving that information to to those who who are authorized to get it once that's ready then uh right now what's what we're working on is an accurate list of students and so that um a process that that will update from synergy um so that we don't have to we don't miss any kids as they come in as they make changes um and so those are those were more automated once those are ready we'll

081have we have flyers that are already pre-printed they're ready to go out with in both english and spanish to the community and we can launch that with the parents it's a free app that they'll download takes just a few minutes as they download that app put in their students information and and then it will immediately within 24 hours it will start to ping for them on their notifications and i just chose the best and it would tell me so it does work so um in addition to the to the gps and the current app we've also we're implementing routing software that will then help us to to give do scenarios and different things for for the district to help identify that we're operating efficiently and and dealing with the kids and the routes this has

082been a little bit bigger of a challenge as once again with synergy we're working with joe to get that the student information we thought we had it worked out but our initial download gave us 151 000 students i didn't think your district had grown quite that much the noise is we don't know if those are duplicates or students every student in the district has ever been in the district and so we we're trying to to work with with the company transfiner and and joe are working out okay where's that coming from and how do we get that down to a manageable number um in the meantime we're geo coding students which is simply a a fancy way of saying that we're identifying the addresses on the map so that we can actually the computer can

083find them and locate them as they as we create those those routes once that's done then you will see that it really won't be very noticeable it'll be more for drivers and then for planning as we as we work together to establish those those routes tammy has been intimately involved with that cheryl has just started the training we have consultants from transfinder that are doing that training so we get that done just right and we're not shortcutting anything once that's completed then we'll then we'll move on and start to do the routing analysis that tells us if there's a better way to do it with fewer buses or less time or um it'll also allow us to do bells bell schedules studies and things that allow for you as a district to say what if

084we move this area or what if we move this area how many kids are in what area it will be able to tell us where the where all the kiddos are on the people's side we're very pleased that we as well didn't lose any employees through the vaccine mandate through the same education process through the coaching counseling and and everything we were able to keep all of our uh employees it has diminished the pool same as some as you're experiencing as far as the number of applicants i'm very pleased to tell you that we have technically we have the exactly the number of employees that we need but we're still dealing with various quarantines and absences and medical issues and so we are still seeking to hire five more people to uh to minimize the

085impact on our daily operations we were able to provide a significant wage increase to the drivers as well as some retention bonuses to help keep them uh attached to the to the district so we're very pleased to uh to the start while there were things that are happening that we wished weren't happening um you know during kovat the one blessing was the student behavior had never been better of course there was typically half the kids on the bus but uh and now we're experiencing the ex the exact opposite we're having the same challenge as you are you know those first three third graders for many of them that's this is the first time that they're on the bus and and the expectations and and how do they sit where do they sit and uh and

086then the masks um as much as they love that it really exacerbates the situation same as in your classrooms so any questions for uh for tammy or i i just want to just add before you have some questions this is last last spring we went to request for proposal to the bad way really to to go out for bid mid columbia and a couple others submitted bids so we really looked at it right there was needs as we assessed kind of our community administrators some of those technology needs saying hey we want to move in this direction for parents and so that was all included in our request for proposal as well as making sure we talked to transportation athletics making sure that our those supports supported our athletics and other activities and again we've

087been with midco for 15 years and then they had a very also they won also very competitive bid process our neighboring there's neighboring districts midco doesn't serve this entire region so very competitive bid process uh mid columbia did an excellent job and we have a long-term relationship with them and again we felt like it was a great partnership moving forward we're excited about this new new contract moving forward and we think it'll serve this community in the long term so i just wanted to acknowledge some of that and we're excited about the new stuff and we knew it wasn't going to be in place as we started the year they were they were going to work on this we knew there's technology hurdles to overcome but we're excited to roll out the parents i think

088i saw a lot of parents nodding their heads you know hey yeah when the bus shows up if you have um that notification would be great to know and i need to get my kid out to the bus or here's a little warning so we're excited about some of those there's also a bunch of analytic data that i think as we start to help monitor and oversee um we get complaints and our principles they'll they'll tell us like the bus was 25 minutes late we will now have the analytics to know exactly what time the bus was there how long did the bus sit in front of the school how long um how how much are we saving on optimizing some routes so we're we're excited about the future of this we're also adding i

089think there's some reports and things that we'll be getting more frequently from mid columbia as we have again more access to data and more more information so we're excited about that um if we would have had the routing software as we went into the pandemic and hybrid that that alone was like this major undertaking that we pretty much mid columbia and with the help of some of our our team had to do by hand um looking up every address and trying to figure out where to do multiple bus runs i think with this system eventually we'd be able to plug in names and figure out how to get kids home it's the same thing as we as we start to do after school activities and we know one of the barriers is about getting kids

090home that live in a variety of areas to be able to plug all their addresses in and we can get here's an optimized route so that the kids aren't on the bus for two hours so we know we want to keep that tight that timeline short so anyways i want to make sure that acknowledge this partnership and we look forward we have a five-year contract moving forward and an opportunity to renew that [Music] yeah now the video is not new but yes yep yep every bus has a digital video camera yep yep yeah just i think that uh parent app you described is a great thing that's that's huge i do have a bus driver friend and uh it is i think it's a challenging job you know we entrust our children and you know

091when you have those those children on the bus you're responsible for those souls and i want to i want to thank you guys for the degree of professionalism your drivers demonstrate so thank you for that um thank you for the presentation the new technology is amazing so the eight new buses does that replace all of all of our existing businesses or is that no it'll be a process so that started with those there will be a few more each throughout the the life of the contract the contract requires a maximum age and an average age and so we'll we'll be constantly in compliance so so that brought us into compliance for the initial rollout of the contract and then over the course of the five years there'll be a various number of replacements [Music] will

092be replaced over this five year period yeah so that doesn't and that doesn't include um if there happens to be any growth or or other sudden changes in in needs so then then we'll accommodate that as it occurs you mentioned you mentioned the uh coach that's been upgraded if you probably if you had a high school kid over the last couple years we had an older coach it was having quite a few problems my own son who was on the freeway broke down on a soccer match so we i got to hear it first hand they have a uh i would say it's not newer but it's new ish and again they're putting a custom wrap that will be a bulldog bulldog bulldog north bend bulldog wrap so they're excited about that yeah yeah we're

093excited it'll really it'll really sing about north bend and who they are who you are as you show up for the different competitions so we're excited about having that um one of the challenges of getting that rap is is you know the better your teams do the more the motor coach is gone and so so we've been working with mike to try and find some time where that bus can be available so that we can can get that wrap put on there thank you so much it sounds super complicated but i really appreciate it thank you [Music] okay thank you okay next up item 11 budget update tim kreider all right first budget update for me and for you um if you got excited hearing about christina talk about reteaching interest rates i have a

094treat for you so um your board cover cover page it has a lot of information on it that i felt was important just to kind of start sharing with you to sort of build a common knowledge bank and vocabulary that we can all use as we go through the budget process together so you do have a little information on the quarter one report which runs july through september 30th and that report is the one with graphs on it and it breaks down the general fund by revenues and expenditures um our revenues our money in and the expenditures the money out and this general fund is our primary operational fund of the district so this pays for uh you know our payroll our salaries benefits supplies textbooks and general operating expenses for pretty much everything you

095know we do have grant money that comes in and that money is on a kind of rolls on a time basis you have it for so many years general fund is something we use to plan for long-term outcomes for our students here you see the current year to date on one side of the report and you see the prior year to date on the other side so the and it shows you the again the revenues and expenditures kind of broken down local revenues local sources intermediate state sources and then expenditure is kind of where the money's going salaries associated payroll costs would be your benefits and whatnot purchase services supplies materials so you can kind of get an idea of where we were last year at this time to where we are this year at

096this time um and then and it has also the the percentage of the actual total year to date so again you can see kind of where we are as to where we were you know if you look at local sources for revenues for example prior year to date at this time of the year we had eighty six thousand dollars this year we have two hundred and five thousand dollars now that's higher because of the damage to the gym floor that was done by um a water leak so that was actually insurance money that came in to help pay for the replacement of that floor so um anytime you see something like this and you'll start to see something like this in your packet even if i'm not presenting on it more on a monthly basis

097but you'll so you'll have this and you're always welcome to send me any questions you have on it i'll be happy to get that information to you as you look at this um you see purchase services um you can see on the graph below is a little bit higher this year and and that was due to or or of a payment and i'll talk to you a little bit about orb as i move through any questions on sort of this graph and where we are right now here today and then i'll move in some of these other topics that are on the cover sheet so and if they come up at the end the same for the end um if you look at our revenue for state sources um on the current year today and

098our annual budget shows a revenue of 46 million dollars 46 million seven 700 000 that was our actual budgeted amount for this school year um and i'm going to talk a little bit about that at the end i believe that that will change um to our benefit um this is based on the state school fund so the state school fund is our largest source of revenue so you'll hear us talk about that ssf or state school fund and this is a state's it's a real complex sort of school funding equalization formula basically the state allocates a certain amount of money for education depending on how many kids are in your district you each get a slice of the pie so the more students in the state smaller slices of pie the state school funding formula

099takes into account your local tax revenues and and then allocates per money per student so this budget was created on a funding formula of 9.2 billion dollars for the state which left us which the state actually ended up finding 9.3 billion so there's going to be a little bit of revenue there that we'll be talking about later in in a couple months um so we we plan for uh allocation about eight thousand eight hundred dollars per student they then take that money and give you your average then they look at your average daily membership so your average daily membership are the students enrolled and then they give you a weighted formula for extra things like poverty rates students on iaps students in english learning programs foster care so you end up with this funding formula

100called your admw your average daily membership weighted and that gives you a total number of students they say we have and then they multiply by that money per student and that gives us our state school fund and that's where that 46 million dollar income comes from so that's really important as we look work through the budget process that we're paying attention to where that is and where we think it's going to be in the next year and the year after that to really plan for a stable environment for our students and our staff next in your packet you will see and you will get this monthly whether i'm presenting or not a list of payments that go out through our accounts payable so this is forward-facing information to the public so we can you know

101really be transparent about what kind of information is coming out or what kind of things we're paying for to help support our children so as you go through there again as things pop up for you if you have questions about them again let me know i'll be happy to help one of the big things on there that jumps out is the orva payment which i believe or of a charter school 1.5 million dollars so we pay money to orva what happens as we host this charter school [Music] i ran out of time so we host this charter school orva they also get money through the state school fund for their students and we pass that money through our district to orva and this is where their contract comes into play how much do we pass

102through last year we were passing through 90 95 percent of the state school fund money to orba retaining five percent for our district to help not only provide oversight for orva but also i mean it helps it helps our district in general through a contract renegotiation last year that pass-through went down to 93 percent so we now retain 7 and again that provides us the ability to not only support our own students but also support orva in their functioning to make sure that they're following state laws and and and the reporting is correct because we are ultimately responsible for that um any questions on the orba payments so we kind of base that on the estimates and and and set aside a certain amount that we think we're going to pay for the year later

103in the year you'll see some adjustments made we make an adjustment in january we'll make another one in may based on their actual enrollments but we pay them on their actual enrollment and that actually is why you have the final sheet in there which shows where we were september of last year to september of this year because i want to point out orva had a significant decrease in enrollment last year in september they were at 3 400 students and this year they are at 2 000 at that time so that is a big a big difference and and what we had planned in our budget was for them having about 3 000 students so that's that's a that's a shift in enrollment that we need to be aware of and monitor but we'll be okay

104the state school fund estimates um and this this isn't in the report really but it's important to know um the state school fund estimates are submitted one year for the following year and our initial allocations of money come from that estimate well what happened in the state is about 17 000 students are not enrolled in our state anymore so statewide we we've lost 17 000 students what that means is for that pie analogy i talked about getting your slice of the pie less students bigger slice of the pie per student so what we did along with a lot of other districts is we asked the state to reopen those estimates and we resubmitted our enrollment based on our actual numbers which again think about it kind of like hydraulics is why would you do that

105because you had this high number of kids times a certain dollar amount why would you give them a lower number because we ended up with more money we're going to end up with more money per student and it's going to balance out in fact i think and i'm guessing and we'll see this in the next couple months we'll we'll see about 800 000 extra in our budget so what we're going to be doing over the next few months is looking at this extra money looking at the budget planning from 9.2 to 9.3 billion and a couple other sources of income and we'll be presenting you with a supplemental budget so we can add that to our budget and plan on how we can best use that to support our students and staff okay [Applause] thank

106you any questions orva yeah or oregon virtual academy so they they're they're kind of an independent charter school and they take enrollment from all over the state and and we host that district yeah i want to thank you for the report and i do like the transparency of the check register because you can see where every payment went for that month that's that's great thank you okay any other questions for tim while he says he's gone budget committee openings item 12. well so there's not there's not really action required we're announcing um our process to open three open positions um and we have we have again very similar to the board there is there's no there's not zones it's just position one through seven we accept applications so we'll be um doing work into the

107next uh november december to publicize that we'll get letter visit interest it's on the december agenda to review those and make selections for the budget committee yeah we don't do an application it is a letter of interest that we require and i think we do reach out to our current people so ron moore bob dillard dean olaski i do want to appreciate their their service to this district to this committee um again this is uh they do a bunch of homework there's a lot of extra work that this group does we do appreciate it well we also encourage them oftentimes there isn't there really is a term limit so we ask them to to to apply if they're interested in serving on this committee there might be maybe a maximum if someone else is in

108there three three terms in a row but again that's not usually an issue for these books so we are usually happy to have some folks if anyone's listening or here uh get a letter of interest in and look at that next [Music] okay thank you kevin okay next up we have curriculum performance overview for k through five bruce martin all right [Music] great fantastic um two topics i'd like to talk about today and comes from a request i think the board has had one is a little bit about the current textbooks we're using curriculum we're using in the classrooms and the other is about assessment data that we're using in lieu of the fact that we don't have state assessments out there and i'd like to start with our curriculum and i sent some information

109out in the board packet sorry it was late coming out but i got the information request just recently as we did that if we look at what you received the pack we'll look at the elementary one we put together a detailed list of all the different areas and the curriculums related to those areas out there that we have adopted in the district and are currently using and then the year that they were published or adopted in out there and in the comment in the left hand column are those curriculums that we have the middle column is the state standards that they're tied to and then the right hand column is the the next cycle for adoption that we have coming up as presented by the state in there you can see in that i have

110a hard time seeing this pretty small on this screen but you can see on there that this year is the next adoption cycle that we have and that's for our ela curriculum english language arts curriculum both in the area of reading and writing on there and we're currently starting that process we started it a couple months ago uh soliciting some input from from our staff to begin that after this year and that that by the way is our biggest adoption it's the most costly adoption and it's the most complicated adoption as we move forward in 2023 you'll see that the math curriculum is up for adoption as well we'll be implementing our ela curriculum and we may find that we we may need to postpone them the math curriculum adoption for a year or may

111cycle that with a partial adoption at some grade levels and then following your adoption at some other grade levels as we begin implementation of our ela curriculum as we're doing that depending upon our capacity to do that as we move forward in there the state does allow us that opportunity to delay adoption for up to two years if we need to in there 2024 science is an adoption year 2025 health and 2026 social studies those are all state adoption cycles that are on there again i'm showing you the elementary curriculum i presented in your packets the the middle school high school curriculum as well on there a little bit about the process that we're using for the adoption it's a rather complicated process and the fact that it's laid out with some certain steps on

112there that are kind of guided by what the state says that we need to do in that as we review the materials on there we started laying the groundwork for that back in may when we started talking with staff members about folks that might want to pilot at the elementary level the elementary curriculum when it comes to ela and and well the reading and the math components of that is a much much more complicated curriculum with lots of different components and lots of read read alongs read alouds you know different materials intervention materials that go along with it so we want to make sure we actually get to use the curriculum in the classroom so that we see what they're telling us the curriculum is works with kids so what we want to do is

113have folks that want to pilot that come forward and we will we put a proposal out to elementary staff and we've had first through fifth grade teams come forward two people per grade level typically come forward that would love to pilot those materials one of the requirements we learned from our last english language arts adoption is we need to have those folks pilot all the materials so that they all get a fair shake as they do that we're going to look at the materials as you can see on this cycle there's a textbook caravan coming out the state has just approved the adopted list of materials for all the different grade levels it'll be online before too long and i think it will be out there during the textbook caravan for people to look at

114and i think anybody's welcome to attend that textbook caravan it's a virtual event you just have to sign up for it i think it's on the ode website as you do that and it will preview the different materials at the different grade levels in there and then from that a team will get together and they will choose hopefully our top two or three choices and then we will be able to pilot those in those classrooms that want to do that with a lot of input through the plc team process looking at those materials to make sure that they're effective in the classrooms as we move forward and we're going to follow a set of state criteria as we do that and each member of the team they're going to commit some extra time we've agreed

115to pay them some extra time to come together and really have a deep deep discussion about those materials to make sure that they're meeting the needs of our students as we move forward again we make some recommendations put down from the piloting folks they'll put down the pros and cons of the programs they'll present it back out to the staff and others we'll make that available for public comment and they everybody will have an opportunity that wants to to see those materials and then you know we'll make a recommendation that's formulated from that presented to the superintendent and hopefully on this time frame the end of may be ready to purchase the materials so they're in the building for the following school year and we can do some in-service with staff so we're completely ready

116to go next year so that's the first phase of what we're doing a little bit about the curriculum adoption and our current materials any questions on those it's moving forward yeah bruce what what's the time frame for a public comment on that on the textbook selection i i don't think we have a specific comment but we have a month or so in there i think that it's there um i think we that's open i think at this point i think what we need to do is finish our pilots compile some data have that data available so people can look at that and then you know when we presented i think to the teachers at that point i think it would be available for public comment at the same time place in the district for families

117to come in and review the curriculum leave leave written comment or a digital qr code to provide some digital individual feedback to us that's what we've typically done in an average year we haven't we don't get that much comment but we sure like to have the opportunity for public to come in and comment on it hope they do as we go forward yeah yeah thanks for that yeah i'd like it to be well advertised you know because that's a great opportunity for the public to review what's in the curriculum and have some input so well and i think they should be able to look at the curriculum throughout the time once it becomes available there's going to be a lot online these menu these companies put a lot of materials out so there will be

118materials available if somebody has an interest in looking at some of that i think you know there'll be materials available that they'll be able to look at even before that public comment time period somebody has that burning desire to do that is this curriculum the stuff that's going to be in like the board books for the chromebooks for the kids or is it actually like hard copy type school they'll be both when we were in school yeah no we were that's one of the things that that we really want to see at the elementary level they need hard copies in their hands they do and we want that rich material there we'd also like to see a good balance between literature and non-fiction material in there you know a little more heavy emphasis on that

119non-fiction material than what we currently have is that's the real world information that's out there and that's what we need to move a little bit more towards as we go not letting literature go it's very important as well but we need to make sure that we have a good balance in there as we're doing that and i think that's where one of the things that our current curriculum in english language arts is mentioning missing is any type of electronic component in there and a tie to it not that we should be all online and all computer-based but there's no tie to it it's virtually just that textbook and that that leaves us lacking with some current type of things you know the world changes as we go through and we need to have access to

120some of those things right as we move forward so we're hoping to be able to have some type of component in the new curriculum that addresses that it's interesting you know they said the end of october they were going to make the the discussion or make the manufacturer textbook publishers available well they must have just done it because i had two phone calls today from these folks saying hey we're available what do you need so you know they're out there soliciting our business as we move forward interesting enough just to give you a little preview if you look at the the list there's about i want to say seven to eight different curriculums available at each level and they banned them in k2 3 5 6 8 9 12 and then they do a very

121deep analysis in to whether they meet the standards as they go through um so they have some exemplary programs that they said these meet all the standards they have some programs that meet the majority of the standards and then they have some that do not meet the standards out of those so they've listed all of them on there for us so it'll be exciting to move forward i would say that's the one thing having been in the buildings as principal for a long time the one thing since 2000 and well 2008 was the last time we adopted it we missed the last cycle the financial crisis was at hand we weren't able to adopt a new curriculum and i tell you at that time back in you know 2015 they were ready for it at

122that time and we're really ready for it now we think we're going to see great results as we have some of the new materials that are out there have different modalities and different approaches to learning than what our current curriculum has so i think we're excited about that so that's a curriculum of the curriculum piece of that and a little bit about what we have available currently and where we're headed the next part is a little bit about assessment data and i want to share some of that with you as we move forward first thing i want to just talk a little bit about assessments that we have you know we're all in kind of a situation where we don't have the data we've had to make decisions that we've had in the past we've

123had that summit of state assessment data previously that we could look at to kind of give us a good overview of how we're doing is one of those major things and just to review real quickly english language arts is a third through eighth grade and eleventh grade assessment uh that's given by the state smarter balance it's what it's often uh referred to math the same thing and it's given that both of those are given at the end of the year third through eighth and eleventh grade we have a science test that's a state administered our state uh given sponsorship we actually administer it under some very strict conditions as we do that and it's tied to the next generation science standards in there a fifth eighth and eleventh grade we have a kindergarten readiness a

124lot of people didn't realize that when kindergarteners come in there's a readiness a quick little test that not really a test but an inventory of what they know when they come into school and then after about six weeks there's a little behavior rating scale that's given were they ready to learn as they come in we also have an alpha test out there english language proficiency for those students that are english language learners out there and then it's really not a state test but a requirement that we have to collect work samples from students the state requires us to do that in math writing and science we typically do third through eighth grade and then we have an essential skills at the high school level that we use at times remember the last data that we

125have available the aggregate data that we have is 2018-19 that's the last test that we gave under the normal conditions so we missed 1920 and 2021 was a just a very small sampling as we did that and the same thing for the work sample data it was suspended during that time period as well so that's the state assessment data but that doesn't mean that's all we have we have much more than that that we collect with that especially at the k5 level and at the middle school and we'll talk a little bit specifically about k5 and then a little bit about middle school here too district assessments that we have that we use we use as one of our main assessments for those early reading skills it's a program called dibbles the dynamic indicators of

126basic early literacy skills it's a great program for assessing some of those kindergarten through fifth grade reading skills that you have to have to be a successful reader we also have the district assessment a star reading assessment which is a nationally normed computer adapted test tied to the common core state standards in there and then we have another assessment the star math assessment very similar to our reading but it assesses math it's nationally norm and it's computer adaptive they will level themselves based upon students answers correct or incorrect as they go through so it's fairly short length as assessments go can be completed in as quickly as i think the average time would be somewhere between 15 and 30 minutes for a student to do that and those tests are given three times a year

127for benchmark assessments moving forward beyond that we also have some other measures as i think a lot of you are familiar with the classroom based assessments that we use as well curriculum some of them come right out of the publishers that have developed those assessments in there and sometimes our plcs will work as a team to develop assessments especially for a lot of our older curriculum and that's been one of our real stretches at the elementary level is how do we develop current assessments on the new standards from the old reading series that we have [Music] the assessments can be formative and i think a lot of folks we see a lot of form of assessments used in the classrooms and those are what's used on a kind of on the daily basis to to

128derive instruction do i need to re-teach do i need to remediate do i need to do the things in there and they're quick little things typically might be an exit ticket they're doing it could be a quick little problem solving and the data may or may not be collected and you record it in the grade book but it guides the teacher's instruction in there and then of course we have those summative and the end of the unit and in the chapter test recorded in the gradebook shared with parents and students as they perform and use to determine proficiency as they move forward but what i'd like to focus on on the next couple slides are those district assessments that we have in reading and in math dibbles again english language arts in there it's some

129of the most con current data that we have because it's just been collected but we did our benchmark assessment in the fall of this year and it's administered one-on-one that's the beauty of that program is we get a student one-on-one and we can see where they're at it's not just come in we're going to give you a test and it's a written no it's it's a one-on-one it's developed you sit down develop a little relationship with the student and then you'll test them usually in a small time section there could be two or three sections they're tested on and they usually the time tests are about a minute in length and it gives a snapshot on how students are doing you know related to where they should be in the progress on those individual areas

130there is also and and we do that three times a year with kids that's our benchmark testing with dibbles and then we do progress monitoring those kids that fall out and fall out means that they aren't making the progress are at the benchmark where we want to see we do progress monitoring we intensify instruction with them we progress monitors see if they're grasping those skills and then we continually modify the instruction as we can to make sure we're meeting their needs as we go forward you know dibbles is tied to the five big ideas within reading phonemic awareness phonics vocabulary fluency and comprehension and it's got several measures that you use it's not the same thing they do in kindergarten as they do in fifth grade you do everything from letter recognition and first sound

131fluency in words some of those precursor type of skills that kids need the nonsense word fluency and can they tell you what the the sound that a bee makes can they tell you what sound an a makes can they tell you what those sounds are and then they go have to be able to put those back together and they they recode them can they recode those and put them together into nonsense words and something why are you doing nonsense words well we want to know if kids understand how those sounds go together and form words you might see a word on the test that they do would be nop or not you know they don't have any you know sight word vocabulary for that so they have to apply the skills they've learned about those

132sounds and be able to recode them it gives us a good idea of where their strengths are and weaknesses and where we need to fill the gaps as you go through word reading fluency relates to those common words for grade level that kids have and should know for each grade level and then oral reading fluency of course is the one we're probably almost familiar with that's how many words can they read per minute and how accurate are they and there's standards that are set up in this for each grade level as they move through the last one we have on their upper grades it's called the maze i don't know where they came up with the name but it's vocabulary and comprehension and it's a three-minute test that gives you a pretty good idea do

133they understand grade level appropriate vocabulary and can they use that in context so they get a little bit of comprehension as they go through we get this data school-wide district-wide school-wide classroom data and individual student data so we've got lots of different levels of the data as we move move forward and we use that data to make instructional decisions for students and classrooms as we're moving forward so we can analyze data down to the strand level see if a classroom has a an issue at a certain area that kids need to need to have more instruction at or individual students and where are their weaknesses and strengths so we can target those as we move forward we also have two other assessments that we use in here that are those district assessments one is star

134reading and one is star map again both of those are computer adapted and they have a composite score that they come up with that are tied to the standards and they're a great a pretty pretty accurate predictor of academic achievement if kids spend the time on the program you can tell usually because you get a report and if their scores are way way down a lot of times the first thing we'll go to or teams will go to teachers and we'll look at how long did they spend on the test oh let's see two minutes obviously that's a factor in there so we'll go back and we'll reset and we'll have them do maybe with somebody sit sitting down and making sure that they spend the time on it so we get a better better

135report well we can get a detailed report in there and standards as well take a look at where strengths and weaknesses of classes are as well as individual students and we have progress monitoring available as well as we move forward in that let's see let's take a look at some data this is the fall data for our elementary schools moving forward there's three four colors up there the red color and indicates kids that are intensive or have intensive needs in there falling below the standard for what dibbles is determined to be where they'd like to have them coming in yellow indicates a strategic need they're closer to benchmark they need a little boost to get them up the benchmark green is those kids at benchmark and blue are those kids at or above benchmark above

136benchmark typically if we look at the first line up here this kindergarten line up here you'll see that 68 of our kids are coming into us from kindergarten not having the basic skills that they they need to have to start where they we would hope they would be able to start and i think some of that's a function we've looked at that some of that's a function that we just don't have the pre-k programs available in our area to provide some of the we've got a head start program but it serves a small percentage of the needs so we see pretty much on a yearly basis and that that has been an area that we we play catch-up from day one with those incoming kindergarten students you will always see i think it it always

137appears to be more red at the beginning of the year as you come in it just seems to be a summer lag even if they did pretty well in the previous year there seems to be a lag as you start into the following year so beginning of the year is usually a lot more red than we see as we move into the middle of the year and the end of the year and the pandemic has had a major impact on that remember a lot of these kids that come into first grade we'd like to say they had a full year of instruction they did but they had a full year that wasn't a full day and you know when those kids went home you know they did some things at home and we provided materials

138but unless they had an active involved family they had the time to do it with them they didn't spend the amount of time that that they would have if they were in school all day moving forward what we found out from this that the kids that were the the greatest impact that seemed to be those kids in those younger grades k12 they were the ones that you and and the ones that were struggling across the board they were the ones that typically had a harder time going home and doing things independently those kids that were close to benchmark or at benchmark or above could do a lot of the things independently so that's some of the data that we've drawn from the reports i've got a report on here from the previous year as well

139i want to tell you when i show you that report understand that this data is incomplete when we look at it because we didn't test all the kids and some of the kids we tested was online via online so we were testing them individually via distance learning while the instructor was testing them from a computer here and they were on their computer at home and some of the kids remember last year never returned to us in person we had quite a few kids that were distance learning all year long their results aren't always complete on here and we don't have all the results i've got dana cahill principal out of north bay she's the it was she's a principal out here but was the title one uh teacher uh last year an interventionist out here

140for many years and then a first grade teacher beyond that she's going to share just a little bit about some of the data on here but for as she before she starts on it just remember the red in kindergarten even though we had 68 red this year last year i think it was 79 that were read coming into us and as we proceeded through the year those numbers you know as you go across beginning benchmark test middle of the year benchmark test end of the year benchmark test and i know this is a lot of data to absorb i just finished this late yesterday i will give it to sherry when i'm done to have her send it out to you so you have a copy of this powerpoint when we're through and you'll see

141that pretty much across the board even during the pandemic we saw scores start to decline excuse me numbers of kids in that intensive range typically declined not as fast as we'd like by any means but they did start to decline dana you want to talk a little bit about some of the numbers in there i sure do this is a pretty powerful slide because we have the beginning of the year data that we compare to the middle of the year and then again at the end of the year and i want to draw attention to a few things about this specific data first off it is a composite score meaning that all of the sub says that a kindergarten is tested in or assessed in is added up and given a score and then those

142assessments would be different than what you may see given at fifth grade naturally because they are working on very different aspects of that reading cycle when we look at the beginning of the year for fourth and fifth grade that n equals is the number of students that were tested and we can see that there were nine students tested or two students tested and i'd like to address why that was in fourth and fifth grade there are two measures that they are assessed in one is an oral reading fluency and so that gives us a word per minute and it gives us their accuracy so how many words did they read correctly in one minute and the other measure that they're measured in is that maze meaning that it's that com that comprehension piece and while

143we did we went through great efforts i think that anybody that was part of that could attest to that we made great efforts at the beginning of the year to assess all of our fifth graders in one of the components which is the oral reading fluency so this is over zoom this is using breakout rooms this is meeting with all of those fourth and fifth graders but because this is showing a composite score while we did one of the assessments we were not able to complete the comprehension piece online and so we don't have so while we do have oral reading fluency scores that's not showing in this composite score and we could we could show those those oral readings limit these scores across across now when students came back in fourth and fifth grade

144they came back in february we had done an online oral reading fluency and then when they came back in february we were able to complete the maze which is why we have composite data at the middle of the year and then again at the end of the year so so for the begin once like in the beginning for fifth grade that's all red n equals two so that was only two that data sets that's two people so and then yeah and same with fourth grade n equals nine that's just nine but the other ones have a pretty significant sample size so that's okay so this is dibble's report that we would be able to give on an individual student and what this is showing is those different subsets this is an example from second grade

145and so we can see that this student was assessed in correct letter sounds words pre-coded correctly word reading fluency and words words correct so these are some of the different scores that they're receiving and this is actually showing data across their second grade year so this particular example of student it has been assessed in august they've been assessed again in december and they've been again assessed in april and there's a few things to take away from this slide one is the the black dot is where those students have actually scored and then that gray line is that target zone so where we would expect them to be at that time in the year and you can see that for the majority of these assessments that target zone actually increases across the across the the school

146year so that we would expect students to generally be reading this many correct letter sounds at this time in the year it would bump up and it would bump up again and we're able to give this type of report at an individual level so this is showing where this particular sample student has scored in all of these different subsets at different times in the year bruce had mentioned that dibbles we do three times annually that means a benchmark we do that for all students and then if a student does receive progress monitoring all of their data points for the progress monitoring would show up on this report as well and i can give an example of that progress monitoring in the next slide unless there's any questions about this slide so here's another example of

147an individual student this is just a sample student so what we see here is again we've got those gray bars that are showing where we would want that student to be at these times in the year we can see that increasing across the across the three time periods in the year and what this student has here is at the beginning of the year in september that big dot was where that student initially scored in that subtest so if we look at this very top rectangle here that is how many words correct that student scored at the beginning of the year they were right around 40 and what this report does is it shows us where that student scored at the beginning of the year and what their aim line would need to be in order

148for them to meet benchmark at the end of the year and as this student has data points entered into this system it gives us all of their progress monitoring the big dots or the are the benchmark periods and it can show us if that student is scoring above their aim line those would be sort of either on or above would be their green dots there showing us that they are above their a line they're looking that trajectory is looking like they're going to meet at the end of the year yellow is just right below their aim line and then if we start to see these red dots that's a good indication for us that there we may need to consider changing the intervention so this is a snapshot on this is an individual snapshot snapshot

149on a student and it will help us make instructional decisions for this individual student as we progress monitor them across the year just so you know this is a fictitious student that was a sample on the site so it's not a student we're putting up there in front of you the thing that's interesting on this and you notice on the first one up here especially how things stair step up as you go so while we're trying to move a student that may be intensive and maybe at 60 words a minute up to where they end at 120 140 words a minute at the end of the year the benchmark is raising at the same time so we may get that student to go and make that benchmark at the end of that first time here

150or maybe they make that benchmark just as they start into the middle trimester but then the benchmark raises and now it's the next level that they have to go so we're constantly trying to close that gap through a variety of things and we can talk about some of those things as we move forward a great indicator these reports go home to parents they have a chance to see them they're used by the teachers they're used to develop a individual plan for students as they're moving forward in there questions on that as we go forward a lot of information i know um the next assessment we have is our start assessment we're going to share some data with you from the star assessment i just pulled this report off of the star site it basically takes

151all three of our schools hillcrest north bay and north bend middle school that have assessment data in the system and this is again from the fall of this year so this is current assessment data and shows where kids are in there currently in the area of reading similar type of things with the color coding red are those kids and i think it says there needs urgent intervention yellow or gold would be those kids that require some intervention in there blue would be those kids that are kind of a benchmark they're right there on the line they could fall out a little bit yeah if they're if they don't stay where they need to be but but they're really kind of where they they need to be at and then a green are those rock solid

152kids in there moving forward so that gives a breakdown of each individual school now in these reports you can get the similar type of data that we looked at within the dibbles report and you can even get more data you can break this down by content standard or common common core standards take a look at strengths of a classroom take a look at needs of a classroom needs of a grade level and those things are done at different times during the year and we'll talk about those in just a minute that's our star reading test first through eighth grade as we're doing that uh principals right now are preparing presentations i know for the board that's going to be a school data profile and school goals that they have for individual buildings so you're going

153to get some detailed analysis of each building as we move forward in those presentations a little bit later star math very similar in there you've got those the three school breakdown in there same type of results as you come in there you know the red intensive yellow excuse me red i need the urgent intervention gold would be intensive or yellow and then the blue those kind of on the watch list and green those rock solid scores in there as you move forward again we could get more data related to the standards and pull that out as well as we're moving forward but the last slide i wanted to share with you today is what do we use the data for and it's for a continuous improvement process and how we use it because i don't

154want you data is only good if you use it i mean it can sit there a lot but if you don't use it and you don't look at it and you don't make changes then you're not going to get different results and we know kids coming out of pandemic have you know some big needs coming in there and we want to make sure that we're addressing all of them as we're moving forward we use the data in plc grade level planning meetings teachers will sit down as a grade level team in a building and they will look at their data for their their their grade level and for their classroom and they'll be able to look at what are their needs they write goals their goals are written on this data and take a look

155at what can we do to improve you know and have students grow as we go go through we use it for our walk to read instructional groupings we will target skills would like our start target students that have like needs into instructional groups so we can get them the instruction they need at the level they need to so that we're really seeing the growth in the areas that they need to we make sure we align our core to the needs that that folks have that individual students have in there grade levels will look at that and instructional strategies that might target specific deficits that are in there our title one interventions the ones that dana ran and ran so well there the data is used to target those kids that really are struggling in there

156and how do we get them you know the extra intervention they need as well as you know those kids that have some learning disabilities data is used to help them perform in the areas they need to as well we use school-wide data in 100 percent meetings three times a year during our benchmark time period what are our populations that are missing out on certain things where's our great growth at and then what do we need to target for instructional strategies that could improve the scores across the board so we look at that and what do we need to do and we make some changes in what we're currently doing the other thing we do is data team meetings every six it says six weeks but i would say it's more likely on a basis of

157eight to nine weeks somewhere in there but that's where we take a look at all those kids that are in that red area what can we do and how can we change the instruction for them to meet their needs is what we're doing working are we seeing the growth or do we need to do something a little bit different it takes a lot of time and we spend the time doing that i mean there's seems like a couple days every week is spent on looking at data and digging into the data in there student study team meetings is another way that we use the data as we go forward we use that data in there to take a deeper dive into that and not just this data but this data will often lead us into

158looking at other data you know if they're really struggling reading maybe it's a phonics screener they need to find out specific areas of letter sounds that they're dealing with their blends our diphthongs digraphs all that fancy terminology that goes along with reading to make sure that we're targeting where their needs are and again family communication it's not just the school that provides education it takes all of us together especially for those struggling readers you know it takes more than just the school day to do it takes practice at home we send materials home we work with parents on small strategies that they can work with their kids to help them as well and of course we use it for professional development so we're using the data in a variety of sources as we're moving forward

159to make sure we're making those those changes in there it's a process that takes a lot of time but it's well worth it the results we see every student will learn to read every student will learn to do the math it just they don't all learn at the same rate and that's the hard part it takes more time for some kids and it takes intensive instruction for some kids to to pick those skills up but i have yet to see i don't think there's very many kids i can remember in the 35 years i've been doing this they can't read may take them longer and it may take more practice but they will get there and that's our job and we believe in it and we need to use the data and then continually do

160that see anything you want to add for any questions any questions thank you and like i said i'll give i'll share the powerpoint with sherry and she'll get it out to you as well yeah i appreciate you guys putting this together no problem anytime [Music] okay thank you very much dana and bruce uh we're now down to item 14 oregon school board association training uh this was an item that uh was brought up by spencer gordon it was very good he thought that uh the board would benefit from some training and that's going to be uh something we will uh we'll look at doing there is an osba offering on basic workshop and really what it uh revolves around is best practices the board's legal roles and responsibilities uh what's found at state and board

161policy so uh i know a number of board members the four other board members have already attended that uh spencer's comment was he thought they would also benefit in attending it again so the cost of this training is 525 and it would be a zoom training two to three hours so this is for information only um any comments from the board how much 525 per person no for the whole smear okay for all seven of them yeah correct i just let you know um i know i have i have a report coming um orva is requesting an extension in their lead which will adjust our on their contract that's going to come at our next meeting which would open up a couple opportunities for the work sessions i think the january session which was the

162public hearing would be available for training and then i know i'm not sure on this november if we're going to have um hitting work done in time for that november 18 um [Music] okay moving on uh item 15 board comments i'll open it up to board members have at it well i would comment that i would i don't object to item 14 at all but i would like to maybe pursue other avenues other than oregon school board association for that training it's just a comment okay any other com board comments any general item 15 any board comments about any topic as we close out 8 18 in the evening as the crowd grows silent no comments okay all right with that there's some information the next board work sessions the 18th of november next board

163meeting the december 9th with that we'll go ahead and move to adjournment we thank you everyone for attending thank you very much