001there we go where was it more now our guests online are able to speak all right welcome julan it's great to have you here all right agenda changes postponing the educational Spotlight to the April meeting and postponing the district calendar approval to the April meeting is the calendar just not available yet or um calendar committee met and uh they are trying they were trying to put together a 4- day and a five-day option and they needed more time um I believe I we'll have to see what comes out of their group but I believe they are going to continue the discussion about a 4-day week um and and bring to the next meeting option their recommendation for a 5day calendar but that's um committee uh we'll see what they bring but they just they just
002asked if they have more time so I said we could postpone it for one month so my apologies if that doesn't work but figured it's better to give them the time and have them come up with something that was workable for staff okay we make a motion to approve the agenda changes as for presented I'll second okay we have a motion in a second is there any discussion see no discussion all of those who approve uh please raise your hand it's unanimous consent agenda I will make a motion to approve the consent agenda second I have a motion in a second to approve the consent agenda is there any discussion see no discussion I'll call for the vote all of those who approve please raise your hand unanimous okay I have no one who has
003signed up for public input so we're moving forward um our student representative is not here tonight so we will move forward with the superintendent report all right so I have my report in packet um I did meet with not the county commissioner I called him the county commissioner but Mr Fitzgerald at the county believe he's like the county manager like city manager County and um we discussed the project across uh the highway from us um and then later that evening I attended uh the Board of Commissioners meeting meeting that was held here in PT Orford and I did uh speak during public comment uh and then Commissioners responded to that I think there were two other people that had comments on that property as well for variety of reasons uh but the bottom line is
004is that they are um still looking at this as a viable project shared with them through letter and discussion at the meeting that we are interested in help helping uh with the development of the um interpretive Trail and interpretive Center and anything that happens with that natural land on the 28 Acres uh Miss TOMCO is ready to have her horiculture class be involved and I believe Miss Johnson would be with the science end of things too and then uh the other 4 acre parcel that's part of it is where the housing for teachers would come in and they believe that those grants at the state level are available every year for affordable housing what those grants are really um tied to are projects that are shovel ready so they told me they were going to
005be working to get stumps removed and do everything they needed to make it um shovel ready and then apply for the grant and at that point they would be involving us me um in a more um direct way uh the other thing that came up is they had concern about uh what might happen over there with septic and Sewer approval and so I shared that we have our own sewage treatment system here that uh we have need to make some repairs to and update and this something that quite frankly could be a potential Bond project to help with some of that uh but they also thought that that might be a way for them to tie things in and take care of the septic needs over there as they do that that would help us
006with the cost of the sewage treatment plant and upgrading it so that it's um still functioning the way that it should so there might be a win-win situation with that we'll have to see how that goes but uh the project is still um in the works um it's still on hold but uh last couple of months I would not have been holding my breath that it would happen but I I think I could hold it for a little while I think there're still making progress and um have us in mind and have the right Avenues available um to potentially make it work we'll see is the is the whole just with getting the property cleared uh I think there's a couple of other things that they have to do to call it shovel ready I
007don't know exactly what those grants call for but I think the biggest piece is getting stumps removed and um getting it excavated so it's somewhat level um in the areas where the the home go um and at that point they would have a viable piece of property where they could apply for the next grants um to do the housing and infrastructure that goes along with it and I'm still concerned about the um the affordable housing grants this is not an area that I'm knowledgeable but I have been told that those are really it's more like Section 8 that those may not be housing systems that would work for teachers that might be a really looking at a really different client um I I I think there are some that are available that are affordable housing
008specifically for projects like this um they are looking at one in Brookings uh where that piece of property is shovel ready um so I think they may get to cut their teeth on that one um before they get to ours but uh it did sound like there were affordable housing things that were directly related to Economic Development and would be able to to make those things happen okay if it were affordable housing that would be open for anyone that would need our purp that would not be something that I would be yeah working to do and I don't think they would follow through with it if were not I think I think the term is work force right because we also talked about the fact that if you know if we did that and we
009had four or five homes there or apartments or whatever they put in and we only had three staff members that wanted to take advantage of it there would be open housing that could be potential for city workers for County workers State Park workers um there's any number of uh governmental positions that are not typically you know they good paying family wage jobs but they aren't necessarily capable of purchasing housing in our right right no that makes sense I just wanted to be clear that if they're going for grant funding we just want to be sure that it meets what we actually need yes no it's very very specific towards teacher housing they talked about there um and then I brought up that you know if we didn't because that was one of their concerns what
010if we don't fill it don't have enough need then we could Branch out other of [Music] government okay um so that's the update on that um if you have any input on the Strategic draft plan uh the draft strategic plan that I gave you or any of the other um pieces that I shared at the workshop or the last meeting uh let me know uh we are going to be working on that math metric for our longitudinal performance growth targets um it's probably not something that you're going to see until next year uh but Shane and I have it on our list and uh we'll be working to plug that in and um if we do get a metric we can always put together a number for you but in terms of developing a goal
011and how far um you know we expect to to raise the bar in the first year year or two or three years um that stuff it'll take us some time to put together um students and academics I felt weird to have nothing to report things are moving right along it's a be you know we're in the middle of the new semester um but State Testing is beginning um they started to take their student surveys today here at the high school and then they have a schedule to continue on with State Testing and make sure we get everyone covered and meet all those requirements um and then I wanted to give you an update on the long range planning committee work uh at our last meeting you all shared that it would be more appropriate and
012better for the community to bump that potential election date to Spring of 26 as opposed to November of this year and um I'm I'm feeling comfortable with that had a meeting with um parents last Monday and another one on coming up on Wednesday to get input on um our integrated guidance how we're spending our grant money from the state but also to give a little heads up on the um the potential for a bond request and I I changed that from Gathering a lot of input to sharing the basics and promising that we'll have other meetings to discuss that in more depth as we get closer so that's where that process is at that um we and then on the cops Grant um we're just waiting to get bids uh the project manager and the
013um and the group that helped us solder Strom Architects that helped us with the longrange planning portion of things are also involved uh with the cops Grant and we should have some bids soon soon as those come in then we'll how much we're spending on on completing the two front entryways at both buildings and then we'll see how much money is left um to take care of the security fence and making it so that we we can lock the gate no matter where our buses are so that they can get back and in and out uh in the evening and then anything that's left from that will uh very likely go to um a couple of their fencing needs uh but mostly uh cameras making sure that we are covered in every single spot that
014we need to be we had another uh another Breakin um two weeks ago in the building um the district office Maintenance building and then we had a car that was left in the parking area over the weekend and someone broke into that so um we do have some security needs being this far out of town and we're we're trying to make sure we've got good coverage as good as we can to to catch them and then the last thing I have for you is an update on District happenings these are the events that are on our calendar between now and little past our next meeting so really appreciate it when you can join in and be a part of things and see all the good things that are happening we did have uh we did
015have 75 people turn out at the um the Bingo night last Thursday I had about probably 12 to 15 I think at the um at my first parent Community engagement piece and then we'll see how many show up on Wednesday right any questions thank you okay the principal's report is in the packet were there any questions about that Transportation maintenance report it's in the packet we had the business office school board report which is our financial is there any questions about that just like to say again I really like having the little written some digust things notice the bottom down was down bottom lines down yes grand and it will uh it will continue to go down between now and the end of the year um we are starting to get our numbers in uh
016in terms of how kindergarten um going to halftime impact our Revenue um we are down a couple of kids and so that would impact Revenue a little bit but we're also um getting through expenditures and realizing encumbrances so that number uh will continue to go down we don't and right now we're anticipating it um being somewhere around a million the year I speaking appropriately same and we're continuing to monitor that and um go more and more detail uh with our discussions and with discussions of uh the the other entity that's um helping terara look through things we anticipate that we're going to be in a really good spot accurate numbers and on time and good projections for next year when it's time for Budget committee all right moving on um the new business was postponed
017our agenda changes and so we are at Old business budget committee members one additional applicant that's Ross got that today and that's in your packet okay and I think you had picked up a an application to the person that you approached have interest they do I'm not sure if they return that are not their deadline we kind of need to decide like now yeah I don't know CH could we wait another um if we ended up having someone else that uh was interested I believe that um we could make a decision on that as late as the start of the first budget committee I think that's what I recall yeah so get it in soon and then if we had multiple then the board would have to decide at that meeting which because we only
018have one more position open right after if you guys approve some after yeah so um if multiple people um put their name in um afterwards at that first budget committee meeting you would have to make a decision on which one would join us if there's only one then you could appoint or or not approve okay is that okay with the board yeah okay I will make a motion for tonight though that we approve Sam Ross for the budget committee okay I have a motion in a second is there any discussion seeing no discussion all of those who approve Sam Ross for the budget committee please raise your hand unanimous all right the school board timeline update and review and Stephanie I tried to update this document and send you a new version but I don't
019know if it actually sent so let me because we had now that we have some dates or is is it on here that's okay okay just to yeah okay okay okay right now it seems like we are kind of staying on track with the schedule um are you as board members finding this helpful for keeping us on track of things I think so it's a good idea to keep looking at it just okay they all sort of affect each other yeah keep us in mind know the faculty and staff develop a calendar which helps keep them organized and truck for the year that's just same thing for us it seems to me useful to helps my mind anyway all right then we're at the first reading of policies and um the first reading of policies
020is a time for us to have read through if there's questions that anyone has we can ask for clarifications all the all this they had fun with these didn't they there were quite a few changes that were made I believe many of them have to do with um change in Title 9 policy at the federal level I figured something happens the ones that were addressed fairly specific yes do Shar process through this so these policies um if you have questions or things to suggest for change then that would be something that the board would all discuss and proove or not uh but at the first reading it is that time where you can ask questions share things to make change we can still do that at the second reading as well if you look through
021and or catch something that you didn't the first time uh but typically the second reading is the one that at that one we will ask for approval and uh given where we're at we still have some more policies from the first group correct so um you'll have first readings this month and then next month you'll have second reading on the ones that are here and then you'll have another set of policy coming your way that will be on first reading for April page 22 um they struck out the the word immediately uh following you know encourage to report se but they struck out the word IM me them why would they do that maybe so that they don't feel like if they don't report it right away they can't report it later on that would
022that would seem to be counter to getting the getting both the facts and the investigation as clear as possible because as the more time goes by between an event and when you start talking about it the more things get forgotten the more you know memory morph us can can can happen I just don't see what the a lot of kids gonna speak up right away it's going to take a while though so I think that's probably why theyed it yeah me okay I yeah but it's that's reality though I think that kids are but it's reality it's it's reality for the person potentially being reported to you know uh it wasn't significant enough to come forward right away and get the basic facts report made but but months later it is or weeks later it
023is I that that just doesn't seem to be be a wise or smart way to handle I mean it's not just about the person making the report there you're also affecting the person who's who was the target of that report and I think they deserve to have the the most the most clearest description the most clearest the most you know uh timely uh report made out so stuff doesn't get lost or embellished or forgotten or whatever between event and when it finally gets through ort that concerns me that they would but I think I mean legally there's a timeline right where there's like a time liation yeah yeah but they didn't say what it is well I mean it's a law so I I think that that this is just kind of being a little
024more vague to kind of cover that around yeah I don't I don't think vagueness in something like this that has the potential to ruin somebody's careers or to nurture an opportunity for further victims yeah but people are allowed to process their trauma in their time and I'm sorry I they don't feel safe now you're saying now you're saying one person's trauma is more important than somebody else's and I can't go there I think each person has to evaluate their own piece because it is um I'm speaking sort of guessing but um I'm guessing the statistics are are pretty high for people that have been in abuse to go through the process and determine when they're ready to share um there's a lot of there is a lot of drama that's involved with that and it
025does potentially impact somebody else but each person has to have their own level um you know each person does have their own level of what's acceptable for them and how they process things and whether they're ready to to move forward with sharing something um I would agree that immediately is better all the way around but whether whether you choose to um reinsert that word or take it out it's not going to change the fact that it encourages them to do it immediately but it does not preclude them from being able to do it at some point later unless it goes over those statute of limitations which in most cases I think is like seven years plus depending on the offense so um I don't really have an opinion but I do think when you're talking
026about people that have faced some sort of um harassment or abuse uh there's a wide range of when people are comfortable sharing that and I don't know that the immediately it's not going to impact whether they have the ability to or not um but I can see both sides we do want them to do it in a timely manner but you don't want to put a word in there that makes somebody think that if they don't do it now they can't ever do it what other words would be considered if what other words could be considered that you would show an urgency or that timely yeah that would I guess would be the next discussion but yeah because that immediately is also crossed out on the previous page under by other staff also that would
027be almost like a third party that wasn't really involved and probably doesn't have that same which consideration for the process uh just the previous 21 second half of it it's crossed out in the same context yeah in terms of Staff reporting again I just have a problem with thatly is used within that what about our encourage to report their concerns to District officials as soon as possible do you feel like that has a little bit more of a Middle Road tone to it versus immediately you're still kind of getting in that sense of as possible but it's also not implying I I feel like yeah we have a we have a principle in in in our legal philosophy Justice delayed as Justice denied okay and that that's what I'm concerned about here I mean you
028start talking seven years for crying out loud um you know that is a that that just it's troubling to me I'm so I'll leave it go with that let's move on I think that's an interesting question though because it doesn't the way I would read that the immediately doesn't read as a requirement it reads as an in to move things along which doesn't seem bad yet I completely understand Angel's point exactly and I mean how many cases do you see where it's been several years and finally like oh my gosh there's been look at some of the cases that are going there needs to be leeway but um yeah kids you know sometimes they're scared tell parents and then the parents find out it might not be immediately but I mean parents are going to
029tell you pretty quick yeah they're not no sometimes kids don't even tell their parents parents hear from a rumor that they told other kids because they're too scared to tell happen sometimes um especially with younger students or children they may be a little bit more naive than we as adults think they are um and sometimes I think we can get caught up in culture where we think that they're very Savvy about things pertaining to sexual harassment and they may be a lot more naive than we think and they may not even possibly realize what happened so the gravity of it yeah absolutely they could have been conditioned to things lots of things that go really good point and the red is a recommendation from osba right yes so there's usually a reason why are pretty
030thoughtful and right rul about the blue work D am I correct anding by i i a and I KJ are both new any the one on the one on AI is I I do think that they are I do think just ter all you can do j e CA adion of President students page joh 56 where out district is put that's why they crossed it up superintendent Administration decision e okay that's interesting e so eron would it be acceptable that if um as we move along with our meeting that if people have questions about the policies they could email them to Stephanie and the questions could be answered in a general email sent out from Stephanie and then of course addressed also at our next board meeting um yeah I think that works the initial
031question was and then we can send out information to all board members um but I do think it's a good idea that any of those questions and the answers that come with them should be a part of our next board meeting just to share what's been discussed even though it would still it wouldn't violate any meeting law but I think it's still better to be transparent that way that work and this is not um the first reading is not so make tonight so questions could come next meeting final decision okay then um I am not sure if I need to ask motion or whatever but at this point since we are not voting on approval of these um I'm wondering if the interested in looking at the at home and being able to send questions
032to Stephanie that can be answered and we also can discuss them at our next meeting or do you want to take more time of looking over them today and coming up with questions I'm F either way I am happy either way I think I always work better after asleep though and what about you Bob what are your feelings on I think I've expressed my con I found another one there's another one that did same thing I was on page 48 another same thing struck out the word immediately they shall report F okay have a whates our library have [Laughter] a no idea I'm curious like you said is there some reason that they've struck that out yeah seems to me but it could be one of those must shall yeah um should you know the
033terminology meant something specific and so they took immediately out so it gave more timelines to be appropriate with what law is but I'm guessing no I think that kind of what I was thinking too they but Angel's right they usually don't make changes unless they've had something come up legally that they needs to be a chained but I I have I have no specifics on this one it's startling to see all the all you know there's whole pages you know they've where they've struck out you know huge things and there's no replacement you're right as Aon said it seems to be anything had to do with Federal it's like gone that's illegal thing yeah okay so um anyway okay so then I'm picking up that the consensus is is that we'll continue reviewing these policies
034at home if there are any questions we can either bring them to the next board meeting or we can email our questions to Stephanie and then she will facilitate getting information for us that will be sent out to all board members so when we come back we've all had equal access to the information and we will share those questions and the answers that were given to you at the next meeting for transparency all right then moving forward we have been finished our board meeting and the items on the agenda and does anyone have any comments that they would like to make is board member I'd like to offer my gratitude to Gary Burns for offering priz the whole Community for offering a lot of bingo prizes truly that piece of artwork is a draw people
035come for that did you know me the heart he did it's so beautiful but there were a lot gift certificates there was a lot of merchandise there was a lot of feels like quality sourcing lot of people came together truly Gary nice and this community does that for that they did that for um the senior event night on Saturday um they continue to support our school and our kids and thank everybody that does that all the individuals the groups the organizations yes all come through for us we are very blessed yes we are okay seeing no more inclination or movement towards any board comments then I am open to a motion for adjo I'll move that we jate okay I second I have a motion and a second any discussion seeing no discussion meetings adjourned
036like 48 minutes okay and our next board meeting is April 10th is our work session here end yep had that written down for the poor