001flag of the republic for it stands one nation under God indivisible with liberty and justice for all if you'll all bear with me as I learn how to be chair today I appreciate it uh we'll start with the agenda review and adoption a motion m chair like to open the agenda as presented It's actually revised. >> Oh, sorry. I would like to make a motion to approve the revised agenda as as it is presented to our work stations this evening. Have a motion. Do I have a second? >> I'll second. >> Any discussion? All in favor? >> I. >> Any opposed? Passes. uh board minutes from the last meeting. Do I have a motion? >> Mr. Chair, I move to approve the minutes uh for the August 11. >> Marty second you any discussion? All
002in favor? I >> I >> any opposed and public participation all is there any public comment? >> Going on to correspondence talking points. >> Yes. In your packet are the ESD talking points for September. Uh first topic just outlines a little bit of information about the new cell phone policy that's in effect across Oregon. We talked about that in August. Um how that impacts our district. And then just a little bit of information about the new accountability bill. Uh we've discussed that a little bit uh previously. We don't have a lot of information yet, but they're adding some new accountability metrics in attendance and what could be eighth grade math along with the other metrics that are in place. Third grade reading on track graduation, four year and fiveyear on track nth grade, four and
003fiveyear graduation cohorts. So they're adding a couple other things to those metrics, but we do not know if staff yet. And then we have communication from Amanda Stewart who is one of our seventh grade teachers that she has enough credits past her master's degree to move over on salary uh to call on the salary schedule. >> Any comments, questions from your board? >> Moving on to item four. We'll go facilities report. >> Sure is sweet. If you hear about the elementary school, know the track is not flooding. That's the seal coat and they're just finishing up the top dressing of it. Should be sealed up by tomorrow. Paint should be here end of the week. They're hopefully having it done by early next week to be able to get feedback on top of it and
004such. Um the other part is project V is the pig barn for the land. We have accepted a bid and written and signed a contract with theory building incorporated to because of scheduling conflict will not be here until January. >> That kind of tough, but they will be wide open and be able to do it within about day. So, they're going to wait to demo the current pig barn until that happens. That way we can still use the current situation and then we should be ready to go by February 4th. So from that point on we're good to go. Thanks Travis. One last question. All right. 4.2 transportation and IP reports. >> Hello everybody. Well, good to see you again. Um we're starting the third week. Things have gone relatively smoothly. Very happy with the
005team and rolling with the punches. We're starting to settle into our routes very well. We've had no major issues or behave no problems. Um, as far as transportation goes, I've started talking with manufacturers about the potential of future in the future, near future replacing the antique that we have in our lot. I have one that's going to be turned 20 years old or 25 years old this year and has no semblance of any type of small control or anything. So sooner rather than later it will be retired to be retired. So I started talking with some manufacturers about some options as far as replacing that. So I'm looking into the future for that. Um IPM we have some monitor traps in place in all the schools. We had no major issues. Uh before the start
006of the school year I did remove just a little over 250 paper wasps from the outside of all three of the buildings. Um a little bit less than half of those were actually active. The rest of active but nonetheless they were all removed. So we can see the process with all I have to report for IBM and parentation. >> Thank you. Any comments questions? >> 403 preschool. >> Good evening. We are in week two of preschool. We are completely full. There are five on the wait list. Um right now they're just really working on routines and coming in with a smile on their faces. um a little bit of that separation from parents sometimes can be tricky with our three-year-olds. Um but they're moving right along. And then elementary, uh week three, it's been a
007amazing start this year. Very smooth. Um we've got a lot of bodies in our building. It's very, it feels very full, which we haven't felt that way for quite a while. We had a lot of new families coming in at the last minute, um that we weren't anticipating. So, we did end up going back to a two three blend due to enrollment numbers, which is a good thing. And um we've really been working on those school routines and expectations, how to navigate the lunchroom with 79 to 80 other friends. Um, we helped remedy that a little bit by allowing our third and fourth graders some grownup capabilities to go outside and eat in the little courtyard there with the where the uh picnic tables are. And so they have been enjoying that and it just
008eases that congestion and the noise a little bit in the cafeteria. Winter's going to be a long few months although some of them may still choose to eat out there with coat on. I don't know. But it does help. Um it's it's just it's been a really really good start this year and uh let's see with our after school program we've got roughly 18 to 20 students coming each day and garden has started and so there will be a produce baskets out by the garden gates and the doors there that with free produce for families and um or the community as as people come up or whatever and it will be there if you have extras and And then we've been working on our I Ready Diagnostics, EasyCM, so identifying um intervention groups for reading.
009And this year we'll also have intervention groups. Uh Mrs. Cohen will be coming over midday this year to help. So she and Mrs. Gregs will be doing some math intervention in the afternoons. And then Mrs. Griggs and Ignite tutoring will be doing reading interventions in the mornings. Lots going on, but a really really good start. >> Great. Good day. Any comments from the board? All right, 44 Western Middle School. >> We're also off to a good start here. We feel a little empty here over here, >> but I think the sixth graders and fifth graders are settling in well in what is now the intermediate hall. And feedback so far is that keeping sixth grade a little more elementary and a little less middle school has been a positive change for the kids. And so
010we're happy to hear that. And then we have seventh and eighth grade uh in the main part of the building here. And for the first time since before CO, we have assigned lockers. So that was an exciting first week of school learning lockers, but they have the hang of it now. And that has just helped us implement the cell phone uh policy. Gives them a very clear place to keep their bag in their phones. Uh we will do our I Ready testing for the first time this year next Wednesday, grades 5 through 8. And our Friday schedule with additional electives and health will begin this Friday as well as academic support during the early release time for middle schoolers. And then we have started fall sports. So we have football for seventh and eighth grade,
011volleyball 6th through 8th, then cross country 6th through 8th, all happening at this point. So we're off to a great start of the year and things seem to be pretty smooth so far. Thank you. Questions? >> Just want I'm curious how the cell phone policies going. >> I have heard nothing and I have not seen a phone. >> So I I like that we are not carrying the backpacks around. It just makes it so much clearer. And honestly, I think they enjoy having a locker and they picked it up pretty quickly. So, all in all, I think it just feels like a I know just a clean start to the year. Things feel orderly and they seem to be so I think it's going and then sorry just question is that still a helix? >>
012Yes. It's good to know another generation of children will also have recurring dreams about forgetting their locker room. >> It was a surprise to them. So, we don't have locker chandeliers and fuzzy lock locker carpet and all of that like we sometimes have when they know they're going to get a locker. That'll be next year. >> Great. Thank you. Uh 4.5 high school. Well, let me add that I'm excited to have kids who know how to do combo box. You know what they get to be nice. Um, but otherwise, we're off to a great start as well. Um, students had a staggered first day of school based on if they were a new student or not. And the ninth grade on track team will be reviewing the feedback from those students at our next meeting
013next week. Um, but I will say I heard no returning students complain about having a late start. So probably probably most popular. Uh the students are also acclimating really well to the personal electronic devices. Um the reminders usually that we're seeing are to remove them from a back pocket versus having it out and being used. Um and I can say the breakfast break is loud and robust because students are actually talking to each other. They're playing foosball. They're interacting, eating. Um, so overall I think we've only had two phones turned into the main office so far. Um, and those students have not repeated the same mistakes. So off to a really good start. Um, as part of a proposal from our 9th grade on track team this year, we're going to be adjusting our approach
014to grades. So, what we're going to be doing is instead of having the gradebook be the full semester and having those students that fall behind and just have no idea where to even start, um, which I can tell you is its own training to say do the 40point assignment, not the 10. But, um, what we're going to do is we're going to record the quarter grades and the grade books are going to reset after that first nine weeks. So, that then the two corresponding quarter grades will average for the semester grade. So, we're still giving semester credits and again having them build towards that, but it gives them that fresh start look. Teachers don't have to manually calculate those grades, Synergy can support that. Um, but really a a big piece of feedback that we've
015gotten is that again when students fall behind, they have no idea where to restart or they, you know, get to January and say, I don't even remember what that assignment was in October. What do I do? Um, so I'm really excited. I again it's one of the things that our team is going to be having guided meetings with uh ESV coaches on. So we'll be able to actually look at data this year and decide was it truly thing if it all you know goes downhill by January we can also reset as well. So just wanted to let you know that that was something we're testing out this year. Looking forward our first meeting time for clubs on campus will be this Friday. Our LL diagnostics are being rolled out this month in all of our
016math and ELA classes to get benchmarks for all students. And then the week of October 6th will be homecoming events. So the noise parade right now is slated to be on that Wednesday. Homecoming game will be on the 10th and the dance on the 11th. And then for extracurriculars, we have 27 athletes out for football. Again, a lower number simply because we lost 12 over to Helix. uh 24 for volleyball and 14 for cross country and seven for cheerleaders. And then I believe are you speaking as the rep today? >> Okay. Not a student, but Miss Portman, I'll speak for ASB. Uh yeah, person who was supposed to be here had volleyball practice. So I'm the one. Um we are getting ready for homecoming week is ASB is my biggest thing. We kind of started
017out with the freshman on track. They got link buddies and so each freshman and new student has been assigned an ASB leader that they can contact with throughout the year. And so we're going to have them emailing each other being like, "Hey, how are things going?" Kind of inviting them to games, getting them more involved in the community. And so that was our first big thing. And then we've been really trying to get ahead of the game and figure out homecoming. And so uh they came up with the idea for a glowing night in Rio. So kind of like glow-in-the-dark but jungle theme also. So they're very into it. Um it should be it's it's a big mess, but they they seem to be really excited. Um we have really good ideas for the um
018dressed up days, mostly like class colors and uh they want to do generations where like freshmen are babies and then seniors are old and so we have not had a team meeting. Yeah. So >> and then they want to do jersey day and then that week is actually a 4 day week. So, it kind of like uh puts it down a little bit for us. But, um overall, everyone seems to be really excited. We're still trying to figure out our cars and shower rooms for the dance, but they're very much trying to get ahead of the game. And I know it's like really early, but it's the next board meeting is going to be like right after. So, that's that's our whole thing so far. Oh, and on Thursday, um cuz I'm the chair coach
019also, we're trying to like get more school spirit like as a whole. And so what we're going to do on Thursday is teach the ASV class who's going to the games some cheers that we can all do together. And so we're trying to get a lot more involvement with everyone in the school, not just like one set. So I'm excited about that. >> Thank you. >> Any comments, questions? >> Thank you. >> All right, move on to 4.6. Uh superintendent report. Thank you. In your packet first is our enrollment and we are up in enrollment from where we ended the year last year. We ended at 474 and at the moment we're at 492 which is very positive. We are not at the 10day drop yet. I know that we'll lose at least four students
020at the 10day drop, maybe a few more. But up is better than down. So we will absolutely take that. And um just as a reminder, October 1st and May 1st are the key dates in terms of state funding where we uh want to lock in those enrollment numbers. So when we give you your report in October, that will probably be a slightly more accurate count than this is right now, just because we haven't hit the 10day drop. Can you remind me what we budgeted >> 460? >> Well, we we we're we get the higher two years. So, we're budgeted at 474. >> Okay. >> Um our enrollment projection to the state was 460. >> Yeah. >> Your budget, but then they give you the higher number. So, >> right, >> it's a shell game, >>
021but is better than >> Yes. just >> so if we were to maintain this higher number they would change just like last year we were lower so they changed it >> so hopefully it stays up and then just to keep in mind because we projected 460 that's my projected budget for next year if that makes sense. So, anything we are above 460 this year, sorry, anything we're above 460 this year is an increase over my projection for next year budget. So, I think we're in better shape than we were in June, for sure. Great news. >> This is the first time since co that we've had students arriving later in the year in the summer. That used to be typical. I mean, we have started with 20 kindergarteners and we have 20 with 31. >>
022Yeah. And we that hasn't happened. So, this is nice to see maybe we're hitting a new trend and that and there were kids who we had no idea that they were out there. >> It's great. Any comments on enrollment questions? >> I guess my only thought is I love the way that um what was talking about sort of ties in to keeping those kids engaged and involved particularly the new kids at the high school level. Um and I think that that can only benefit us in terms of enrollment. So, thank you for that. Hey, 4.6.2 bond campaign update. >> So, at your seat is a a postcard. You've probably seen we sent this postcard out or handed it out, sorry, during open houses. We have it at all of the school windows. This is anformational
023uh postcard with uh bond amount, awesome grant amounts, um and how they can get more information. And then also in your packet is a flyer. We might tweak this a little bit, but the ESD is going to do a mailing from the district to all uh addresses in our uh school district boundary area with the information that you see here. And then it also promotes uh the two open houses that we'll have. So I just wanted to get those dates on the board's radar as well. We'll have the first open house Tuesday, October 7th here at the middle school. We will have kids doing tours again from 6:30 to 7:00 and then I'll have a brief presentation with facts about the bonds and then we can do Q&A. But if pack members are there and
024board members are there, of course you all can promote. I will be in an only mode. And then the following week, we will do the same at the high school with tours and then a Q&A about the bond. The political action committee met uh last Thursday. No, two Thursdays ago. >> Sorry, I'm losing track time. Yes. >> Uh had about 12 people there and some other people interested that could not be there. Kristen was there and she can update you a little bit too, but they have uh established uh two people who are leading the campaign effort. That's Cheyenne Bailey and Dana Perkins. And then um we just keep going back to the swell. Jim Rger is doing the online part of the treasurer which is the part where you have to keep up with
025all of the online posting of donations and expenses and he has done that multiple times and was very comfortable doing that for us. And then Kendra Seymour is um sort of the boots on the ground treasure for the pack. They have a lot of good ideas. They will have a yard sign campaign, a sort of street corner campaign, letters to the editor. They will do a couple of mailings, I believe, as well. Kristen, I know if you wanted to fill in any gaps there. Yeah, I mean it does seem like there's a good uh schedule kind of on activities building, but related to letters to the editor, you all would be very welcome to please write letters to the editor just to do it. Um and uh one of the things that I thought was
026great about that pack meeting is we had a pretty broad generational cross-section. So I thought that was encouraging. So they are well underway with the campaign. The district is well underway with theformational piece and trying to time all of that with when ballots get mailed to households so that we have as much information out ahead of people filling out a ballot as we can. And then we will uh the pack will continue its efforts right up to election day. Uh I cannot make the seventh but take the opportunity to attend one of those. Any questions or any comments discussion? I'm just appreciative of the volunteers. U at this stage uh obviously the district's done an amazing amount of work to get us there. So I'm just very appreciative of volunteers and no one has to
027put themselves out there to see pieces. appreciate that all the volunteers. Thank you for your >> one area if the board wanted to discuss this that might be a little gap that the board could fill is getting in front of some community groups like the Western City Council, Athena City Council, uh any community groups like that. That's I'm happy to attend again in a fact only uh role but the pack is focused on more general community uh bond promotion but the board if uh they wanted an additional role it would be helpful to get in front some community organizations. >> Thanks. Uh is anybody willing to volunteer to take on either council whatever I would be willing I'll maybe offline if my schedule in the city of Phoenix >> it's Thursday but maybe October I
028appreciate that. Thanks, Scott. I'll see if I can make it to the west of the city. >> Thank you for trans. >> If you get on an agenda and would like me to be there, just email me and unless I have a conflict, I'm happy to go. Any other discussion? Moving on. 4.63 community engagement calendar. >> This is uh the paper at your feet. There is just sort of our final draft on our community engagement calendar for this year. Cited on the three topics of lifelong learning from the strategic plan, the curriculum adoption process and board roles and responsibilities including um sort of how board policy is adopted and the components of a board meeting and the purpose of a board meeting. We will have our first coffee hour on October 22nd at the high
029school at 7:45 a.m. and Morgan and I will lead that, but board members are more than welcome to attend. Our first evening talk exchange is on Thursday, December 4th at the elementary at 6:30 p.m. Following the same uh sort of uh format that we've been using. Then we'll have our second superintendent coffee hour January 21st at 7:45 a.m. at the elementary and Carrie and I will lead that our second evening thought exchange on February 17th 6:30 p.m. here at the middle school. And then our final coffee hour also here at the middle school 7:35 a.m. 7:30 um March 11th here. And then if we have an event we need to make up, we can do that. >> And thank you for laying it all out for us. So we all check our calendar until we
030got that. >> Yeah. >> Uh any discussion? >> Next item. 464 OSBA fall regional meeting Monday, October 6th. >> So this information is in your packet and this is where OSBA kind of comes to us and has a regional meeting. So this will be at uh Volksw. We do need to register you um and pay for dinner. So we do need to know who plans to attend. >> October 60. Yes. >> Anyone else? Anybody else able to make it? I can't. >> Okay. I will register here. And any discussion on items 65 OB annual convention 6 through8 >> just a reminder about the convention I think >> Tim and Marty were going. Was that it? And I'll follow up with you both about um sort of the words there >> logistics. >> Yeah, logistics. >>
031Great. >> For those who haven't gone, I highly recommend it. Um totally understand 4.6.6 English language learners state report. So as required by the state um presented to you so it's the 2324 which is published June of 25 um ELLL report once again we do not have enough students to impact or reflect in this report um but it Paula had mailed that out for you two careers and it's on the website as well. >> Thank you. Any discussion of the board? Moving on. 4.67 the 2425 annual report on the integrated planner. So as a reminder uh we are required to submit what's called an integrated plan to the state and this supports several funding sources. Uh the two biggest being the student investment account and the high school success account. And then they added to
032that two years ago a pool of money for early literacy support which we use at the elementary and then there's a little bit a couple other categories. So we are required to present an annual report to the board for your information. And so the first page just sort of talks about our progress on our integrated plan. some challenges that we've had uh with our integrated plan. And this year we talk a little bit about just the bond and seeback and the challenges about having um the ability to raise funds for school buildings. um as part of the challenge in our district and staffing challenges is always interesting but we have been able to remain fully staffed in spite of teacher shortages. I want to draw your attention to our performance on our longitudinal performance growth
033targets. So, we had to set these with someone from OD, which was sort of an interesting process because um they sort of tell you where they want your goal to be. And I would say things like, well, that number doesn't make sense because we're talking about that many kids in an elbow. You know, for us, it's kind of either this number or that number. But they didn't want to do it that way. So that's why you see sort of some strange um decimals. But what I want uh board to notice is that we are not only exceeding our growth targets, we also are exceeding statewide performance as a district. The first number that you see is for the entire student population and the second number that you see under each measure is for what we
034would call targeted populations or underserved populations. So for example, we our goal was to have our 4-year graduation rate be 88.2%. We were at 93.7%. And for our underserved populations, our goal was 83.8%. 8% and we were at 92.5%. Which is excellent news that really our underserved populations are performing at essentially the same rate as our entire student population. Five-year completer. Just as a reminder, this is very very few students for us and so the data is uh there but not necessarily an indicator of a trend or not a trend there. Ninth grade on track, we were at greater than 95% of our ninth graders being on track. That's uh compared to 85% of the state. Third grade reading, we are above um our target and above the state average. That's one we want to
035look at a little bit with our underserved populations. And again, poverty impacted kids being the biggest underserved population. And then regular attenders, uh, we're up quite a bit there. We put an enormous amount of effort into attendance work last year and we'll continue that this year to see if we can get that number up significantly again. And then toward the bottom of that page, you can see our preliminary estimates for the uh student investment account, high school success, early demonstrated success, and this early indicator and intervention systems. It's just the data tracking that the state has for us that Carrie knows how to use. >> So that is just sort of an automatic amount of money that that goes out to that a small amount. And then again, our student investment account is very much
036targeted toward social emotional support and intervention support. High school success is targeted a lot towards CTE, dual credit, and some other academic supports there as well. The last page uh just is a review of our outcomes and strategies. We have our early literacy outcome aligning interventions and instructional practice that will result in improved literacy outcomes for prek through three students. The early literacy funds can only be used in general through grade three with that third grade reading state testing target being the kind of the culminating uh point for that. And then for the other funds, all students in the Athena Weston School District will graduate on time with post-secary plans, which aligns really well with our strategic plan. And all students in the Athena Western School District will receive a well-rounded education that meets their
037individual needs. And again, both of these align with our strategic plan and with the way that we have spent the funds in those specialized. Any questions about what all this means? I know it can sound like a lot. >> Say it for myself. Uh I think this is an excellent use of these phones. It's always good to read through read through the report and be reminded of how being targeted. So thank you for the update. Any other discussion? Uh item 5.1 personnel we have an updated personnel report from us again. >> Yes. So we have uh first a classified resignation for information only Annie Gothier par profofessional and you have her uh letter uh included in your packet. uh confidential hire. As you know, um Paula is retiring in December and uh going to retire
038rehire to the end of the year, but we want to appoint an interim business manager. This is a confidential position, which means we can appoint someone if we have a very qualified internal candidate. And so I would like to recommend to the board that we appoint Laura Rhodess who is currently the middle school secretary to the position of interim business manager. She would be training under Paula from January 1 through June 30th and then uh move into the business manager role July 1. Laura has a business degree. uh she has run her own business. She is very familiar with the purchasing and purchase order and coding side of the district. As a building secretary, she's had to manage not only fund 100 funds, but also student body funds. She also is a consumate professional and
039um will be able to fill the role also of board secretary which is um really important confidential position. So I would like to recommend uh that we appoint Laura Rhodess to the position of interim business manager and if the board approves that then we would post the position of middle school secretary get that hired so that that person could train under Laura from sort of in that November or December uh time frame. Moving down we have some extra duty contracts uh that were not included in June. We have uh Crystal Wartman uh cheer for our football and basketball. She's here tonight and Laura's here tonight also. Amber Dreis uh school technology support liaison. She does that uh for Weston. Carissa Hixenba 504 plan coordinator and attendance monitor. Jessica Robbins, district uh substitute coordinator. Troy Olsen,
040National Honor Society. Kathy Bowman National Art Society, Corey Banick Snow Club, Elizabeth Matt Cany, Schnitzer Cares, Karine Monaco, Votina Club, and Trisha Bunker Cine Middle School volleyball. And then information only volunteer Gerald Stallings, uh, middle school. >> Thank you. I have a motion, Mr. Chair. Like to make a motion to approve the personnel report as presented. Thanks, Scott. Second. >> Second. >> Morning. Uh discussion. Remind us all that we did budget for having an interim business manager. So we are prepared for that. Any other >> I just want to say thank you for the grateful that we have such a highly qualified candidate in house and I appreciate the thoughtfulness of that transition of a very important position. So thank you >> motion from Scott second from Marty. All in favor? >> Any opposed? All
041right, moving on to agenda item six, 6.1 overnight trips. We have one uh overnight trip to approve. It is uh FFA for a leadership camp um October 5th and 6th with approximately 14th Right. Do I have a motion? Mr. Chair, move to approve the overnight trip for the FFA leadership October 5th 6. Okay. Okay. Uncle >> I might have put the H in the wrong photo. Whatever Marty said. >> Motion from Scott. One second. Thank you. Thanks, Marty. Any discussion? >> All right. Uh, all in favor? >> I. >> Any opposed? >> Moving on to 6.2, high school surplus books. >> So, the high school has approximately 250 books to declare surplus. They've been working through a library rejuvenation project. on if you want to talk a little bit more about that. >> Yeah. Um,
042as we're getting new books, I'm surplusing old ones and leaving room on the shelves. So, um, know that the ones that are in the surplus, uh, we've had a library specialist come in and say are fine to be surplus. >> Great. To declare 250 high schools books as surplus. Kristen, do you have second? >> Second. >> Any discussion? >> All in favor? >> Any opposed? Item 6.3, superintendent contract extension. I would like to let everybody know that we uh generally renew the superintendent's contract each year. it needs to be on the board agenda. Uh and we generally do a three-year rolling contract uh with the superintendent to provide her with level of stability. I'll have the agreement in our packet. Uh Ann, did you have anything you wanted to add? >> No. >> Okay. Uh
043we need to approve this. So, do I have a motion? >> I move to accept the superintendent contract of extension as presented. >> Natalie with a second. >> Yes, sir. >> Morning. Discussion. >> I just want to say thank you for make sure we get this on a timely schedule for especially on portion. Any other discussion? All right, have a motion and second. All in favor? I >> opposed. All right, moving on. 6.4 policy JFCB and we're doing it looks like four policies in a row and first readings only. So, no votes on any of these tonight. Just wondering. I haven't done policy in a while. So, this is a good refresher for me. The first one in your packet is uh JFCEB. It is the new and updated personal electronic devices policy that we
044are required by law to have in place uh by the end of October. So, we definitely need to get this one in this month. Um it just outlines the basically the law um from Governor Cotch. You can see in the draft that you have where I have put in the strikeouts on language that I'm not selecting and then you see the language that we are keeping. I did want to uh keep in this second footnote that refers people to the definition of a personal electronic device. Uh partly because it includes smartwatches, which I think is probably going to be the the toughest one to monitor and I just want parents to be able to see that that is part of the definition. And then we took out or I took out personal electronic devices can
045be used when students are not on school grounds and not under the supervision of school personnel. I we will know that. I didn't think we needed to have that in policy in general. I try not to say the opposite of what you're actively doing. And then we selected that they uh in terms of storage may be kept by students in lockers or backpacks and not stored on the uh students person or in their clothing during regular instructional hours which alone is a fail. We are handling um our rules. uh I am not putting the sort of the disciplinary process into board policy primarily because it could change from year to year. You know, we're going to have to kind of see how things go and it could be different at the elementary room than the
046middle than the high school. And so that will be in handbooks but doesn't need to policy. We do have some examples of what the discipline could be above that. I took out Saturday school um just to give examples of what could be part of discipline if a student were simply following the rule repeatedly. And then the rest I believe is pretty standard there. also selecting that appeals can be filed with the superintendent versus going through the complaint procedure. If they did not like the response from me, they could still go to complaint procedure. So, I'd rather have someone talk to me about it first. Those are the selections there. And then you can see also there's a form an AR for an exception to this. So, if we have a student The most common example
047is a student with a diabetes that needs their phone to track their um insulin levels that then we would have parents fill this out and make those exceptions just to be clear. Sorry. Um so the if they want an exemption in the example of the diabetics that form gets filled out it goes to the building principal and should that be denied goes to you. >> Yes. >> Yeah. >> And we are asking we have a few students in that situation that they while they can have it on that they have it in some sort of a pouch on them so that it isn't out and usable in a temptation. And uh to my knowledge kids in that situation have done very very well with that. So >> the discussion thought of this for >> the
048second one is military leave of absence. This is an optional policy, but our um certified and classified contracts, while they deal with all other types of leave, including like temporary disability leave or leaves of absence, they do not address military leave of absence. And I thought when I saw this that that might be a good thing to have in policy because our contract doesn't address it. And if we had a situation where an employee was in the reserves or the guard called up to active duty, this would just give us the process that we need to follow in all of the deadlines. So I'm recommending that we add this simply because it isn't covered somewhere else. And I believe I left that one pretty much as it came. There were a couple changes in the
049law. Um, I think this an employee may apply for military leave of absence from duties for up to 21 work days in any one training year. I think that was a change in the law. So that's why the policy came out and I just thought, well, we we just don't address that anywhere. So I get to have it. >> Any discussion? >> Thank you for being proactive there. I really appreciate it. Next is policy if district curriculum curriculum. So this one uh is recommended for revision if you have the policy and we did have the policy. And so you can just see um here taking out a section and adding a different section just really about um how we select curriculum and how a person could um have an objection to that, what they would
050do with that. So, this is just aligning us to the new law because we already had the policy in place. So, it's listed as an optional policy if you didn't already have it, but because we had it, it would be good to go ahead and any discussion. Got one error. First sentence in the last paragraph says making a decision for regarding the use of >> say that again. >> First sentence in the last paragraph says the board or a committee or administrator responsible for making a decision for regarding the use of >> just an extra I'll fix that when I go back. It's always good to know that you read. I'll let you know. >> Oh, was that theirs? >> Yeah. I I didn't write the >> We'll We'll get it fixed when I >>
051Thank you. You're down there. Spencer. >> Yeah. >> So, whatever person tells them they're made mistake, don't be stupid. It's how wind friends you're really >> uh 67 JA directory information. >> So again, there have been some changes to the law about what is directory information. So again, directory information is student information that is not considered private, doesn't fall under FURPA and any other privacy law that we could give out as a school. And the new law um retracts a lot of the things that were um directory information. You can see that in the draft. The things that had a strikeout have been identified in the new laws now being personally identifiable information. So we need to align our policy with the law and then once we do that we will edit our student handbooks
052to this any discussion. Thank you Ann as always for the review of those policies and the general write up at the beginning explains what we're looking at. It's very important. Moving on to item seven distributions to approve distributions as >> Marty Scott. Sorry. >> Second. [Laughter] >> Everybody makes mistakes. Uh any discussion? A motion and a second. All in favor? I >> oppose. Moving on to board of education adjournment. Uh Natalie, I'm sorry. >> I don't have anything. >> I don't have any either. >> Well, I really appreciate um hearing that there was like a positive start to the year. I'm also very excited about having cell phone uh or personal advice being received so well and I can say both I have a child in the middle school and a child at the high
053school and they remarked that they saw a lot more um socialization and people actually talking to each other and you know some of the healthy things that I as a parent value and so I really appreciate that. Um, and just the creativity with, you know, having the lockers again and having places where those things can be secure. Um, so yeah, I'm just excited to hear about that positive social shift for our students. I just want to say that the first bond advisory committee or I guess no no now we're into the pack meeting uh was really great and it's exciting and encouraging to me to see the people that are excited about this bond and I look forward to a successful campaign set for your first meeting at the helm. So thank you. Thanks, Scott.
054Uh, I just want to congratulate Laura. Looking forward to working with you as the new board of secretary and uh, wonderful news on enrollment and the preschool being full. That's great. Very excited about that. Glad we made it through the first two weeks of school successfully.