001special. >> So in your packet um is the the outline for our stakeholder engagement calendar. Last year uh we focused on the cornerstone of community and facilities planning and [clears throat] ready. [laughter] Um so we need to pick um a couple of topics to focus on this year. We'll round out our focus on the strategic plan by looking at the cornerstone of lifelong learning and then um just wanted the board's input on other topics we may want to consider there. And then I have dropped in dates for the coffee hour. I the day of the month is correct. I did not change the year. I'll fix that. And then we need to select dates for November and February evening Friday. Okay. So, I guess special first. Should we just say maybe some of the dates
002then? And and uh Tim's able to hear us now. Is that correct? Afternoon, Tim. Thanks for joining us. Okay. So, I guess Ann, the first one is coffee hour is October 22nd. Is that correct? >> Wednesday. >> So, the Yeah, the coffee hours I've gone ahead and set those dates. Okay. Um The first one will be at the high school and the high school focus. The second one will be the elementary and the elementary focus. And the third one will be at Weston. And those are in the morning with the principal leading those and board members are invited to attend. And then the two evening weeks are where we'd like to have the entire board present possible. Um so we have typically done one in November. I'll just remind you the week of the 24th
003is Thanksgiving week. The board meeting in November is on the 10th. Veterans Day is the 11th. >> So potentially the week of the 17th then. Is that a possibility? >> Oba is November 6th. >> So if we got into the week of 17th, I think we'd be clear. Uh we've often done those on Thursdays, but we don't have to. But we could look at Thursday, November 20th >> or Thursday the 13th. Does that work? >> State championship game or anything like that, >> the 20th year in the clear. >> So maybe we look into my colleagues to my left. Uh the 20th. Does that work? No. No. Kristen, >> I'm the only one. >> Rebecca, >> I prefer the >> Okay. >> I'm Does it work? Does the point work for everybody else? >> Tim's
004given a thumbs up, so I'm guessing it works for him. >> The other option would be the week prior, the 13th, knowing that we may run the risk of a athletic. Is that fair? >> We could also look at the first week of of December. You know, doesn't have to be November. >> Tuesday the 4th. Oh, sorry. Thank you. Thursday the 4th. December. >> Yeah. Is that working for our admin team especially? How is that working through? >> Right now my calendar's pretty in two weeks. >> Yeah. Well, let's uh technically say Thursday, December 4th. Um, >> if we could look at February and again, we can move into March if we need to. I try to leave April open in case we have to cancel for weather. We can reschedu it in April and
005still have a lot of notice. board meeting will be on the 9th Valentine's Day on the weekend. They're there and [laughter] um district tournament that >> um I think that was when they were thinking it's going to be on the weekend of the 20th. Remember it was one back from what we thought it would be. So looking to my colleagues would again if we stay focused on the Thursday either the 12th or I guess Mer what are you thinking the 12th the 19th so either of those days work for you >> if matters me the 5th is fine the 12th >> is fine um we even could do if we wanted to do it a little later I would recommend either the 17th or 18th the Tuesday or Wednesday before the district tournament would start.
006>> What if we did this on a Tuesday for something different? Did like two sets out? >> Yeah, >> the 17th. >> My colleagues cl Tim, do we have a thumbs up for Tim? >> That's the Tuesday. >> Tuesday the 17th. >> Tuesday crowd versus the Thursday crowd. and then um ideas for uh topics. >> If I may, I mean maybe part of it just thinking through the comment we just had was and if we're staying focused on lifelong learning, maybe it's a conversation on the curriculum and like [clears throat] what that sort of identification selection process looks like. you bring the share with the community to have that discussion >> might get more to the viewing have high attendance. >> But then again, the fact that we don't have high attendance to the curriculum
007viewing talking about it might >> Yeah, >> that was a good idea. We've talked before about people have commented like what is the role of a school board, how to how is a policy adopted. We could could talk a little bit about the job of a school board and how a meeting is run, things like that. Um that was one. um we did some work on attendance previously, but I feel like we sort of covered that one. >> I guess you were. >> Well, I don't think um I agree with you. I think that might be a good one. Kind of the role of the board and um have you bring suggestions or concerns forward? Um Kevin and I talking public comment >> the board's relationship with the superintendent. >> Yeah. >> Starting to go
008halfway to a board meeting. >> Yeah. Well, I think that all lifelong learning umbrella as well. >> Sort of. I'll put some ideas together for the board to look at either at the September October meeting and then we be ready to have our first thought exchange in early December. And I think one thing um that grew out of this last year also when we we did talking about the budget with the thought exchange and then um I did that with staff and some of our feedback about our Friday PD time with the our staff liked kind of hearing the inner workings of the district and how those things work. And so I think um if we develop that for the thought exchange that might be a topic our staff would be interested as well and
009I can send that into some right I'm just talking about the role board and how how all of that works. So I think that's a good just overall topic about how they know how the [laughter] >> they are often asked. Okay. Well, that gives us Davis and uh time to make up time for me too. And I think the void's website. >> Thank you. >> Uh moving on to agenda item 4.6.4. Superintendent evaluation timeline superintendent goals. I know we all have a hard copy of goals that are stationed. The goals are uh the same changes we talked about at our work sessions in late June. And if the board doesn't have any additional comments, then we'll go ahead and have get those signed by the board chair. And then we had moved the evaluation of
010the superintendent up in the calendar. Um, if the board thinks that went well, um, we have had the board develop the evaluation in January and then did the evaluation at an executive session before the February board meeting. And if that is available to the board, we'll keep it on the calendar that way. >> Like that schedule. >> Yeah, >> I guess I might turn that around a little bit if that schedule aligned for you as well. Yes, it will just >> support from the board and from an so I think we'll proceed with that superintendent evaluation timeline as uh previously discussed and then back to the superintendent goals my peers here in further thought everyone's good with goals as presented and I have consensus on that front so thank you for putting that cut. Anything
011further on that either of those two items and we'll uh let you keep the floor for 6.5 inservice schedule. >> Your packet is just a inservice schedule for the week. Um just so that you can see how that looks. We will have our kickoff meeting as normal at 8:00 on Monday the 25th. We'll have a continental breakfast at 7:30. Before that, all of that at Weston Middle School. Um, usually love to have a board member or two come and uh welcome staff if somebody's available to do that at 8. And then you can just sort of see the other events happening that week for staff. >> That's it. Any questions or comments from the board in terms of inservice schedule? Uh and this point time I'm available uh the general service on that morning but
012we coordinate that later. Uh let's go to 4.6.6 November 25 bond recommendation. So um as you know we've had a community bond advisory committee in place since last September. They have met monthly. We've gone through a very thorough process facilitated by Cassie Hibbert of Group to look at our district facilities and make recommendations for a bond to go on the ballot in November. And the reason we are looking at this now is that the current bond will drop off books next June. And so if a bond passes, it will actually replace that bond. It does not get added on top of that. It it replaces it. And after um a lot of thought and information and discussion, uh the committee put out three proposals to the public for feedback. Our feedback period was midmay to
013mid July. We had two events where we that were well attended to give information about bond options. We had more than 60 people respond to our survey either online or paper. We also had members of the committee talking to various community groups. And with all of that information and feedback, the committee has put together a recommended package for the board's approval. the night and things that were important to the community from the feedback and the committee was one that cost be kept in mind. And so the committee wanted to keep the bond rate under $3 per thousand of assessed value. And so this um recommendation has a bond rate of $2.86 86 per thousand of assessed value. That creates a bond determined 15.25 years. It will need to be listed on the ballot as 16
014years. You're not allowed to have to round to the next year, but the term will actually um be paid out in 15.25 years or sooner. And the other goal of the committee was to have visible and valuable change in the district and to support a grade level recondition reconfiguration that helps with efficiency in the district. And so you can see the final uh recommendation in your packet is a 15,220,000 bond um for the community and a matching amount of 10,210,000 from the state of Oregon. That is the Austin grant that we've been awarded should a bond pass. So the total project value is $25,430,000 with um getting close to half paid by the state of Oregon. So that was a huge bonus for the district to be awarded that awesome grant. So, the projects um
015in Athena include upgrades to this building to have it house middle school, building an 11,600 square f foot career technical education and science building for grades 6 through 12. That would be six classrooms including two science rooms. And all of these spaces we want able to be multi-purpose. So, one of the ideas that uh to science classrooms, for example, is that you could have middle school and high school science lab at an exciting time. But we also could potentially expand to a healthc care pathway and one of those science labs could serve a multi art room, wood shop, metal shop, and egg classroom in that building. Improvements here to support middle school coming into this building. and then the building of a 19,300 ft² uh flagship main gym for the district um which would include
016not only a full-size gym that can be divided for multiple events or practices but include a lobby, weight room, fitness room, locker room, storage and support space. Uh the thinking of the committee was if we're going to build a gym, then let's build the gym we actually need that supports the entire community. Um, it also includes the removal of the modulars at the high school and a remodel of the remaining classrooms at the high school um to create refreshes and um remodeling the student commons to make that more um inviting and functional for students there. At Weston, we would be moving our all of our elementary kids to Weston. So it um includes uh ADA improvements including an elevator or some sort of system to ensure that uh you can get from the uh 45
017pat the building up to the main building and so on. Drop off and pick up flow improvements. If you move elementary kids there, there's more parental drop off and pickup than you have when it's a middle school. remodeling the lower gym classrooms for prek, which because there's two classrooms there would allow for us to expand and add potentially a second preschool, which the community needs. We've gotten a lot of feedback about that. Improvements to the building to make it look like an elementary school so that it's inviting. And then an additional new gravel parking lot. Again, with an elementary campus, you just have a lot more uh parents coming to the school for a wide variety of reasons. So, all of that is in the bond package that is proposed to the board tonight. I
018am recommending this bond package to you tonight, the November ballot and there's an action item later on. questions or comments from the board related to this discussion item. >> So, just to clarify, um we're essentially doing $25 million worth of work for 15 or $15 million. I know >> and I should add also just the the thinking of the committee also is that there's a lot of interest in and and need really to rebuild the high school. The price tag for that is too much to ask our community support all at one time. But this thought is that this is phase one of that rebuild. It doesn't take anything off the table in the future. um for any other sort of configuration the district might want to consider. And it sort of builds the expensive
019parts of the high school first and then 12 13 years we start having these conversations again. We could start thinking about the second half of that project to completely rebuild the high school and remove the old campus. >> So the second No, >> my peers. >> I think that we would all be remiss if we didn't acknowledge the extensive work that the committee put into this. So, I wanted to say thank you for that and it's all very exciting to me and I look forward to next couple of months as we talk at the top with the community about all this. >> Any other discussion around that? Echo that. Uh kudos to specialio and your admin team for kind of leading this process. And uh also a huge thanks to the community members. Uh I
020know it was a commitment obviously and I appreciate their their diligence and kind of hashing out these top of the discussion items and uh I think that this is a great proposed reach. So work. Okay. No further discussion. Uh we will revisit that topic under agenda item six. Moving on to 4.67. OSDA annual convention November 6th through the 8th. Guess uh are there any I have a work conflict back into that week but I looked to my peers to see if anyone is interested or able to attend. >> I would like to go this year. I didn't go last year. I just checked the dates for sure. >> Anyone else from the board able to attend tenative? >> I'll be able to go. window. >> The owl. [laughter] >> The owl has spoken. Next time
021you all woke up. >> Okay. Well, I guess take away would be as some of you have to check your calendars. Please just communicate accordingly with all that to make sure that do you have anything further on that topic? >> 4.6.8 a annual restraint and seclusion report. >> So in your packet is our annual restraint and seclusion report to the board required by law to let you know if we've had any incidents of restraint or seclusion which we did not and that this report will be linked. >> Okay. >> Questions from the board in terms of the report. Thank you. Moving on to 4.6.9 topic [clears throat] of some frequency these past couple of weeks. School will suffer B. Miss you. >> I'm sure well we've already mentioned I'm sure you had already heard Governor
022COE issued executive order 25-09 which directs all K12 public schools in Oregon to prohibit the use of personal electronic devices during the instructional day. So that is bell to bell. starts at 8:00, he gets out at 3 or 3:15. Uh there's no access to personal electronic devices during the school day. So that obviously refers to the cell phones, but also smartwatches that are connected to the internet. Um any other personal tablet or personal device that is internet um capable for us. Um this really is no change at the elementary grade. At the middle school, it's nearly no change. Uh we had allowed eighth graders to if they were very very good to access their phones during lunch and recess only, but our incoming eighth graders have never experienced that. So there's really no change there.
023At the high school, the change will be no access during hall passing time and onampus lunch. This does not apply to being on a bus route and it does not have to apply to afterchool activities. However, if you're on a field trip and supervised by anyone other than a bus driver, so a teacher's taking kids on a field trip and they are not to have their cell phones on the bus then because it's during the instructional day. So, we have um gotten communication out in our parent letters about changes. Again, the biggest impact was to the high school. However, I um we've been moving in this direction. I think we can all agree the research is pretty clear that students need a break from that from electronic devices. Um, a lot of the bullying, harassment,
024emotional stress that we deal with in the school stems from access to social media. And so this executive order is an attempt to just support students and schools and families in having a break from that during students death. So we will put this in the handbooks. We will use supportive measures to help students follow the new recommendations and again the high school will work on ways to create some positiv positivity about the disconnection. >> Questions from the board. >> I have two actually. one, you mentioned uh each classroom was going to have a cell phone docking like landing station. Did we like purchase one of these locker things or is it just like a table? In uh in previous years, staff had the option of either like a calculator holder that they could put on
025the back of their door or a little desk-sized one that has cupies. Um I think I only have one staff member that on their own accord has gone and done like the locking cubby. Um, but the goal isn't because I I totally get it's your personal property. The goal isn't to have to have that be the ask at the door. It's just it's an option if you know that keeping it close to you is going to be a little too much because if they're not supposed to have it during passing times, it shouldn't necessarily have to be on their person. >> And what I told staff last year as well is I'm not expecting you to search them. Um, but if it's so clearly in their pocket, like remind them they can't go somewhere else.
026>> And my second question is almost the entire thing that I do my whole entire day at work is multifactor authentication. They don't have to do that. No. >> Okay. [laughter] Like all I do [clears throat] >> will also encourage staff to be good role models of this as well. um there is some need to be able to communicate that way with staff, but we will be talking to them just about being aware that we we need to model that behavior also with the kids. Again, it's pretty easy up until the high school, they just haven't had that. So, just one question. Um, so parents particularly at the high school that are so used to being able to get in touch with their kid about changes and that sort of thing, you know, communicate the
027appropriate way to do that. All of our letters say, you know, call the school office. We will conlay a message for you or expect a delay if you text your child during the school day. You know, they won't be responding to you until later. And yes, we certainly can can relay messages people and emergency obviously we would take care of that. I used to email Miss >> Um but I didn't I wouldn't email her anything urgent because I wasn't sure like the timeline around how quickly those were monitored or whatever. So just >> Yeah. And she's very good at um voicemails. I mean I don't like she can handle something. >> Any other questions for the board? >> Yeah. So does so you said this doesn't affect sports outings the school day instructional act then
028it does not it's not affect so it would be instruction field trip would be instruction if they go off campus for lunch they could in theory as well like I'm not confiscating a cell phone so in theory you could get in touch with your kid in the middle of their day you could have a midday check-in before the end of the year. >> I was just curious about like traveling things like sports or things like that where they're traveling and you have to find them. >> Governor Coach put a very clear um that they don't expect bus drivers to have to be monitoring cell phone news. They want eyes on the road. So, um, now again, if you're on a field trip and you have four other sets of adults and it's in the school
029day, but yeah, after after school is Friday, I have not had any thoughts of, um, cell phone monitoring during during after school events. >> I do think it would be fascinating when we see the kids interacting with each other in the hallways and at lunch >> like in the old days. Yeah. like maybe those on the table >> that have already done this and not just in Oregon. You know, when I was back home visiting with uh some of my friends uh on the east coast and several of them are educators where schools have put this in place. They said it is 100% positive and that kids are interacting and you know we talked about you know offering some fun things at lunch that they could be doing instead of staring at their their phone
030and getting back to some of that real interaction that kids are missing. So I have not heard anybody say that it was a negative or that it was even that difficult to implement. There will be some case by case things and there will be a bit of a learning curve and there will be questions about well in this scenario can you have them that'll all get worked out throughout the year. I will also just add that we have to have board policy in place um by the end of October and OSBA will send out some recommended policy that'll end up on the board agenda probably in September uh because we'll have to do a second read in October and then the actual law goes into effect January 1, but we don't operate on the calendar
031year. We operate on a school year and there is not a school district on the planet that would allow it from September to January and then try to change. So we are all putting this into place uh the first day of school. Now just one more thing I do want to appreciate the approach that we took last year sort of I feel like this was we anticipated this and it was a sort of soft um introduction to this. So I appreciate that baby steps. Yeah. >> Any other questions or comments from the board? I was just going to say from a crisis standpoint, it's really smart, too, because I remember in that 2016 when we had that incident at the middle school and I had a group of kids in the room closet who all
032pulled out their phones [clears throat] and that kind of thing creates, you know, chaos around parents and people getting these messages going, "What is going on?" And I think it's really wise to just Yeah, we would we would not want to prevent in an emergency kids from being in touch with their parents, but there is a a process that can make it easier and not create panic in those situations. So this would make that easier and then we would obviously have in a crisis a way for kids to get in touch with Thank you. Well, we'll stay tuned for a little bit more from OSPA for our September. So, 4.6.0. Oh, I guess 4.6.10 educational equity advisory. >> So, um we are required to have in place an educational equity advisory committee by September. The
033group needs to have met by September. Our committee has already met last spring and they are meeting again this Wednesday. And the purpose of the educational equity advisory committee is to advise superintendent of the impact of policy decisions on on all of our students and to inform the superintendent about the experience of underserved student groups to ensure positive outcomes for all students. And so it's just ensuring that all of our kids have um equal opportunity and the school district is spending money or or an active policy. You know, one thing that actually came up as feedback with the bond when we were talking about building a new career technical education center and uh several people commented, which I thought was really um thoughtful about just want to be sure we're not only creating um classes
034and spaces that boys use. And so I went to Morgan and asked for the data, but already um we have really the same amount of girls accessing those classes as boys. But that would be a topic for this committee. You know, we're going if the bond passes, we're going to build this center. Are we making sure all of our students would have equal access? So that is the purpose of the committee. Um the members are uh we have three members currently. We're looking for a few more and then the law did change slightly in the last year that this is now a superintendent committee, not a board committee. So the committee will report to me. The board doesn't need to take any action on that. But we will uh once a year give the board
035a summary after work of that committee unless something comes up that the board needs to be aware of and agree. Questions or comments from the board? 6.11 summer program and we've got three of them listed there. >> Okay. The YMCA wrapped up there last week last week. Um they had a great summer. We had 35 kids that we served total and they were able to keep it at $50 a week with multiple grants and they went swimming every week. They went to Athena to Helix to Walaw Wala. Um they went to Whitman Mission. They went to Starbase. They took the older kids which is Starbase Reese. So it's a um federally funded STEM program out in Boardorman. They took the younger kids to a movie in Walaw Wala. They did rock climbing at the Y
036in Walaw Wala. They went to Wild Horse and went bowling. They went to College Place's new splash pad. So they kept the kids very busy and they had garden lessons or they were out in the garden every week with our our garden educator. She came and had the kids out there as well and it was good time was had by all on the way. >> Sorry I just I love that. I wonder if we could do like a social media post or something and summarize >> that great service. And we did have one junior counselor that got some volunteer hours. So they're they're always looking for for kiddos um to come and that are underage that they can't hire, but then they can get in get the experience for the next year when they're old
037enough. >> Thank >> we can do that. >> Anything else on the Y program? >> High school credit retrieval and academic support. >> I jumped ahead. Do you want me to? >> Yeah, I was going to say that might be Miss Russ, do you have anything further to expand upon that topic >> or any questions on that? >> And then kindergarten jumps. [laughter] >> Yep. >> Anything you wish to expand if any further questions now that it's sat digested for a while? Okay. Well, let's go to 4.6.12. Athena Christian Church after school program. This is pretty exciting. >> It is happening. We've been getting information out for families. It's um as of earlyish mid last week. I think we already have we have 10 kids registered and one of our staff members here um at
038the elementary is one of the co-leaders. We've got looks like a couple high school students who will be working as well and they will be here on our campus each day from 3 until 5:30. >> Yeah. >> Was there a cap? I can't remember. >> No, they have not capped it at this point. So >> K6 >> K5. Yeah. So we are very very excited. I know um Ethan Wallace when we talked about you know what he wanted to know what a need was in our community and that was childcare and he took it and went with it and he's he was taking early childhood online courses this summer to get certified and um so we're we're very very excited and then he's looking at also Thursday evenings having family dinner for families of the
039kids that are in the program and when parents pick them up being able to serve them a meal. So >> questions or comments from the board related to uh 6.12 >> great service for our community. >> It's a huge kudos to >> Yeah. >> City Christian Church. What a wonderful >> He's a mover and a shaker. I mean he really like learning and all that. >> Very appreciative of those efforts. >> Yes. >> Let's jump on to agenda item five then. Uh 5.1 personnel report Miss Fishial. >> Yes. Uh so we have um a classified resignation for information only bus driver classified hires for information only return to us as bus driver and Samantha Scott also as bus driver. [clears throat] Um we have a confidential retiring of December 1st. uh the final Warner business
040manager. So that is retire December 1st and rehire to June 30th 26. And then we have certified resignation. Sarah Reubbing substitute teacher. Sarah is working on her degree in counseling and was hired by community counseling special. So that is a nice thing for her. Uh resigning is middle school basketball Rob Duke. That's because he's moving to be a high school basketball coach and then volunteer coaches for information only Don Petty John and Stanford High School football >> high school. >> So I guess just to confirm we would look for a motion related to our confidential retire certified resignation. >> My letter said 242 and it should be 25. So I'll correct that even though I had four people read it. >> [laughter] >> No, it's gone. >> Well, you're funny. I read it this weekend.
041>> Nobody's read. [laughter] >> So, I guess >> Yeah, that's right. >> So, I guess anyone willing to make a vote shouldn't relate to. >> Yeah. >> I move to approve the personnel report as presented. Is there a second for that? >> A second. >> Second for Marty. Any further discussion? >> You're welcome. >> I love my job. It's just >> She's not done yet. No. [laughter] >> Well, kudos to you. >> Thank you. >> I'm excited for welld deserved and thanks for all your hard work for the district over more years than I'm going to read on. [laughter] So we have a motion uh motion from Natalie, second from Marty. Uh any further discussion? All in favor signify by saying I same sign. Moving on to action items. Uh six, let's just start with
0426.1 election of board officers. So with that, I would call for a motion if any would like to make a motion to elect a board chair. Mr. Chair. like to um nominate Tim Seymour, chair 2526. >> Is there a second to that? >> Second for Kristen. Uh is Tim's listening, I'm assuming. Tim, do you accept uh you have been nominated and seconded? Do you accept the nomination? >> Yeah. [laughter] >> You're not here. You get elected. >> Okay. So, we have a motion and a second. the uh do we have any other possible uh names for board chair? >> Seeing none, I would go ahead and call for a vote. All in favor of Tim Seymour serving as uh board chair for the 2526 school year signify by saying I >> oppose same sign. Okay,
043motion passes. Congratulations, Tim. [snorts] Thanks for your willingness to serve as board chair. Uh Tim, if I may be so bold, given that you are joining us remotely, I can continue to sort of manage the balance of the agenda for this evening. >> That would be much appreciated. Thanks, Scott. >> I guess with that, I would go ahead and see if there is a nominee for a vice chair for the 2526 school year. Mr. >> Chair, can I make a nomination of you as vice chair? Uh, >> you most certainly can. Is there a second to that? Second from Natalie. Okay. Uh so we have a motion from Marty, second from Natalie for myself as vice chair. I am willing to serve. Uh any further nominations for vice chair? Uh any discussion on that? Uh
044all in favor signify by saying >> I oppose. Same sign. Okay. Motion passes. Okay. I'm going to go through the balance of our uh Mr. Chair if it's all right. I'll go through the balance of our uh board committee appointments. So, I guess I'll start. Anyone want to mix it up a little bit, but uh just going to go through buildings and grounds? Rebecca, myself, and Natalie. Transportation. Got Kristen and Tim. So, good. Okay. BoA advisory. Kell and Rebecca. Yeah. Individual building reps. Uh I always still good. I'm just going to go through these. If anyone wants to mix it up or change buildings or anything of that nature, please interrupt me. Uh admin um confidential and supervisory negotiations that will fall to Mr. Seymour as chair. And then I would like to propose that
045under the classified negotiations and under curriculum. Well, I guess uh given that Tim will be fulfilling the role of the chair, I will be willing to fill his position on the classified negotiations and on the curriculum committee if that's acceptable to my colleagues here. Tim, is that acceptable to you? >> Yep. Thanks, Scott. >> Anything further on uh our board committee appointments? >> Well, let's go on, Mr. Chair. I'll continue to uh move us through the balance of our action items this evening. So um 6.2 through 6.9. We can do this individually or uh we can do them individually or or as a singular motion whichever uh somebody would like to do. So with that um I will look to my colleagues and see if anyone would like to make a motion. >> We designate
046items 6.2 through 6.9 as presented. >> Thank you Kristen. Is there a second for that? Second, >> we have one recusal. Uh, any further discussion? >> Nothing's changed on these, right? >> The board meeting for September later and then the meeting out of the truck. >> Thank you. So, I have a motion for Kristen, second from Rebecca. Any further discussion? >> All in favor signify by saying I. >> So, we've moved down to 610 offer versus serve. >> So, this is something that the food service offers. So the children get to they're offered and they can pick their whole vegetables like that. There's a criteria that we have to meet. So instead of us serving them, they can have a little bit of a choice. So this is what we've done for many many years.
047So we just have to bring it to the board every year ask offer versus with that I would go ahead and look to the board for a motion. Mr. Vice Chair, I move to approve um offer versus serve method 26. >> Second to that. Any further discussion? All in favor signify by saying I post same sign 6.11 2025 2026 milk bids. Paula again. >> So I submitted two milk bids. I only received one bit back. So, it's with the company that we currently have, Spring Book for Farms, which the food service are very happy with, you know, not just like everything else, but it's they they do a great job and they communicate very well. Very happy with it. >> Thank you. [clears throat] Hearing that, I would go ahead and call for a motion
048for 6.11. Move to approve String Brook Farms bid for milk products. Second, further discussion. With that, go ahead and call for a motion. All in favor signify by saying I. Same side. Okay. 6.12 award and supplies RF to Cisco Portland >> again is an organization that OCNC is an organization that we contract with for a small fee and they do the RFP for Cisco which allows us to purchase at a better we again do every year. Um they sort of aggregate all like a cooperative purchase. Uh any further discussion I guess do I have a motion? >> Move to accept or occasion to that. >> Second. >> Thanks Chris. Any further discussion? All in favor signify by saying I. All same. Moving on to 6.13 substitute teacher pay rate. The pay rate that we establish
049at the beginning of each school year and we base it off of what the state. With that I go ahead and look for a motion. I move to accept substitute teacher pay rate as present. >> There second to that. >> Second. Any further discussion? >> All in favor say I. >> I post same sign. 6.14 overnight trips. >> We have um several uh overnight trips for approval. We have cross country going to filament, Oregon September 5th 6th. Football traveling to Oakland September 11th and 12th. Volleyball traveling to St. Paul September 12th and 13th. And volleyball traveling to Lowel September 19th and 20th. And then potential postseason play cross country potentially traveling to Eugene November 7th and 8th. football, multiple postseason potential trips uh beginning November 6th uh through the end of November. Volleyball potentially traveling
050October 31st to November 1st and then again for state November 6th through 8th potentially. >> Yes. And sorry after I submitted this they announced that 2A volleyball tournament will be in L that would likely change unless they had you know such game. >> That's not there would not be travel needed for city. [clears throat] Okay. Uh with that I go ahead and call for a motion. >> I move to accept the overnight trips as presented. >> Thank you Ellie. Is there a second to that? >> I second. >> Further discussion for kiddos need the overnight trips, right? >> So, okay. Have a motion and a second. All in favor signify by saying I. >> I post same sign 6.15 our integrated pest management plan. Mr. Smith for being here this evening to uh sure that
051there's any technical questions. But I guess Miss Fishio just look to the board if there's someone like a motion. >> I move to accept the IPM plan as presented. >> Yeah. Is there a second to that? >> Second. >> Any further discussion? >> I like not been paying attention or have we not been doing this? I just don't remember reading it before. It was really interesting reading. So, thanks for all your work. >> Mr. Did you want to address that comment? Uh no just uh Tom with his training has just uh revised our integrated pest management plan. We need to send it to board for approval and it's available in all the buildings in the district office. Anything you wanted to add about plan? >> You know you guys uh we have IPM plan. Anytime
052there's any modifications to it just has to be presented and I made some modifications primarily just in the notification process. Um so it's something that we've had. Thank you. So there's your question. Uh motion from Natalie, a second from any further discussion. All in favor signify by saying I post sign. Okay. 616 grants 2025 2026 OSAA foundation participant participation especially. Uh, so we have been awarded a $10,000 grant from OSAA to support the start of a high school wrestling program this year. So that will go a long way in uh finding the necessary equipment to do that this year. So we appreciate OSA's support in expanding our opportunities for kids. Still with you, Becca. We're so happy. >> That's pretty exciting. Uh we will get some good candidates for that. I go ahead and call
053for a motion to OSA participation. It's a It's a surprising twister item. So, >> I have a motion from Marty. Is there a second to that? Second from Rebecca. Any further discussion for the kids? And let's hope we get a good coach that uh all in favor signify by saying I close the same sign. Uh 6.17 November 2025, you know, West School District bond resolution. So, do you have anything further other than >> I would just if the board wanted to discuss anything today, but you have the resolution. >> So, with that, I will go ahead and call for a motion >> November 2025 bond resolution. >> Is there a second? >> Secondly, any further discussion? >> Just so the language that was presented there, is that exactly like what we're is tied to? That's
054it. >> A lot of work went into that. >> Oh, sure. [laughter] >> It was pretty entertaining because English teacher over here wasn't like >> can't be that long. Got to cut it off. >> There was a teacher writing it. >> You're not gonna like this, but we got chop that [laughter] words. >> It was I was laughing. [laughter] >> It was a little rough. I will say again fact I'm very appreciative of the work that has gone into this from the community from the administrative team from my colleagues that attended this on behalf of the board. So thank you for all your good work uh to get us where we're at and I think now we've got a little bit more >> and a very short so we have a motion Chris and a
055second from Natalie. Uh any further discussion? All in favor signify by saying I >> post same sign. >> I 6.18 certified contract 202526 and 2627. >> So we have um ratified our certified contract a two-year contract for language. We had some language of proposals and changes to the contract and then uh a 2.5% cola and $50 increase on the cap that is for one year and we will uh reopen that next spring but two-year contract for the language changes. And then we also have classified. Sorry. >> Uh so I would go ahead and look to my colleagues if anyone would like to make a motion related specifically to 6.18 the certified contract with the terms as presented and summarized by discussion. I move to accept the certified contract for the 25 26 and 26 27
056school years. Is there a second to that? >> Second. >> Kristen. Any discussion? All in favor signify by saying I >> oppose same sign. 6.19 classified contract 256 and 26 27. this year. classified has ratified a two-year contract um for COLA and insurance cap 2.5% cola in the first year 2% cola in the second year 50 $50 increase on the cap each year uh with a reopener should certified um negotiate higher than a 2% cola for the second year of the contract then we will reopen that form classified to allow them to match that. Uh there also was a little bit of language change in that contract as well. >> M I would go ahead and call for a motion from >> I move to accept the classified contract for 2526 and 2627. Is there
057a second? >> Further discussion. All in favor say I. opposite. Huge. Thank you to my colleagues that were on both the certified and classified negotiations. Thanks for your additional volunteer time. >> Okay, moving along to agenda item seven, review distributions. I would call for a motion. >> Sure to print distributions as presented. Is there a second moment here? Any discussion? So, we have a motion from Marty, a second from Kristen. All in favor signify by saying I. Same sign. Board of Education. gonna go ahead and pick on Tim. He's joining virtually. Uh Mr. Chair, do you have uh any for the board of education? >> Nothing from me. Thanks. >> Thank you. Enjoy. I hope you enjoy the rest of your vacation. Uh, the nose certainly is. >> No, I I guess I want to
058echo what Scott's been saying um about the Cback committee and um just been impressed throughout the whole process with how thorough and committed everyone has been. It's been a lot of involvement. So I'm just um you know whether the bond passes or not I'm certainly by the process that so that's mean and then um I guess a shout out to Mr. Gregs and his team and Chris for getting our negotiations done in a difficult budget year. Um, and being able to kind of find a find some common ground and try to find some. >> Well, I am very excited about that cool program. I'm excited um for many reasons. I think it's such a cool thing. We talked so much about community when I first joined the school board and I think what an awesome
059thing to have so many people who might not have come into the school come in and the idea of Thursday dinners that's awesome. I just think that's a lot of good time for good relationships and rapport to be built with the community and trust and so I just think that's awesome and thanks for all the hands that donated that >> will be to this next couple of months as we get to talk to talk with community members about the bond and uh my email address as well as all the email addresses for other board members are on our website. We are all available to talk to community members if they have questions about this process or the things that are in the uh bond proposal and I am excited to see how our community wants
060to interact about that. >> So, welcome everybody to you guys too. [laughter] >> Thanks. >> Um I want to say thank you to you Scott for um leading us um and serving as chair of the past year. you did a great job. Thank you. And thank you to Tim um for being willing to um take that role. Um and [clears throat] then I'm just excited about getting back to school. It's going to be a different role for me uh with kids >> um in the buildings, but I'm excited about sort of having a different look at it. So yeah, thank you. >> Well said. And I also know obviously being having a little time to reflect uh but I'm excited for the school year uh for variety of reasons but also for the reasons that
061we're all discussing excited about the bond and that conversation with community. I'm really excited about the after school program uh there's just a lot of great things that that the district is involved in. So very driven and I appreciate that. With that uh being a journey oh yeah thanks Tim. will let