001Okay, we'll go ahead and call the order at 6:00 p.m. Thank you for everybody showing up tonight. They have a list. >> Jody Gillean? Here. T.J. Heathcock? Here. Jan Sanger? Here. And Ryan Dichek and Mike Womack are not present. >> We do have a couple changes to the agenda. Uh we're going to pull item 7.0 off and we are going to discuss 7.1, but we're going to move it over to 10.5 under the superintendent report. We ask mental on that. >> Okay, so we're not going to do 7.2, 7.3, or 7.4? >> Correct. >> Those are gone? >> Right. We're Essentially, we're just eliminating 7.0. >> But But you're going to move 7.1 over to >> Right. 7.1 will now become 10.5. >> Okay. >> That's all I got unless you guys have seen anything
002else. I'm I'm telling you now I'm good with this. Okay. I'm pretty good with that. I'll take a motion to approve our consent agenda. >> I'll make a motion to approve the consent agenda with the changes to remove 7.0 and take item 7.1 and move it to 10.5. >> I'll second. >> All in favor? >> I'll say >> All in favor? >> I think Patty Dreier? >> Yes. >> PJ Heacock? >> Yes. >> Jan Sang? >> Yes. >> Okay. Public comment? We're good. Bring us to item 5.0, our budget hearing. So, 5.1 open the hearing. 5.2 The hearing is open at 6:02. I'm not sure that needs to be. Explanation of changes made from the proposed budget to the approved budget and adopted budget document. >> Did everybody get that information in the packet? >>
003I did. Yeah. >> Did it make sense how we did it? How the changes followed through? >> It did to me. >> Okay. You got the sense. Okay. Yeah. I remember correctly. I can go over it again if you want. >> If you want to give a brief brief overview. >> So, um the proposed 2026-2027 budget reflected a budget of all funds of 30,162,396 dollars. After the first budget committee meeting, some adjustments were made and approved by the budget committee. Those Those um changes were decreasing the amount of the transfer from the general fund to capital projects by 254,697 dollars to then be used in the general fund. And that was Excuse [clears throat] me, an increase to instructional services of 115,272 dollars and an increase to support services at $139,425. As presented at the
004budget committee meeting, this would not change again, as presented at the budget committee meeting, this would not change the overall budget of the funds of $30,162,396 since we were moving the funds around. However, this was not correct. Transfers inflate the budget. And due to the fact that the transfer was reduced by $254,697, the overall budget is actually $29,907,699. An additional transfer was not necessary to balance the general fund. As I was going through and I was putting it all into our accounting software, I'm like, this is not coming out correctly. And I'm like, what is happening here? Why is this not working correctly? So, I contacted a couple people and it was because we were so unique in our transfers that we have. It um I did end up reaching out to the Oregon budget
005law people. And um so I That's the next point here. I consulted the local budget law office at the Oregon Department of Revenue for guidance. The approved budget is what was published in the Astorian. So, they guided me to do that. So, that is what was approved from the um from the budget committee meeting that we had. The reduction of the transfer resulted in a lower overall budget, and therefore the budget committee did not need to be reconvened because we went from 30 million down to 29 million in that. So, um the final budget document will have the proposed column, and they always do. It always has is proposed, the approved, and the adopted. And the reason that they have the multiple columns is because changes can be made along the way. So, every step
006along the way, they are noted in the proposed column, approved column, and adopted column. And um the gentleman at the Oregon Local Budget Law Office, he was very kind and he said, "This actually happens more often than you would think." So, [laughter] but he said this this um mistake just needs to be documented which it is. And so the presented budget resolution that you all have >> [clears throat] >> reflects the reduced budget um of 29 million 907,699 dollars. And so then in with this um in your packet, I printed it off what the This is just the summary of all funds from the budget document of what it looked like in the proposed. So, you could follow the changes all the way through to the approved and then to the adopted. And you'll see
007that none of the changes nothing was changed other than that transfer that did not need to be done. >> So, it's not in this. Is it not in your packet? >> It's not in my packet. Here it is. >> Cuz I didn't think I saw it. >> Oh, I Did you guys Did they get it? This document I sent Send it. This I think they got it at all. >> I don't see it in here. >> It's not in I can make copies if you Did you send it out to everyone? I don't think I'll have that in my packet. Is there any of the resolutions? I've got the resolution. Teaching. This is okay. >> And I know this resolution is correct. >> The resolution is correct? >> Yes. Yes. Yes. The one that was
008in the paper shows what was approved by the >> So this is what I was remembering. This is from the last budget meeting. That's what I was thinking you were talking about. >> Oh, okay. Well, let me go make copies of this cuz I'd like everybody to have it. >> Yeah. I guess that would be better than what I was It was challenging to for me on to navigate to the attachments. >> Yeah, it was I almost had to email you and then I just kept pushing around things and I found it. >> [laughter] >> But I I ended up I didn't send her documents. >> I didn't see it. >> those. In her email I sent. >> But didn't we talk about this in the at the meeting? >> This is I remember that's
009why I remember it. >> I remember talking about this. Yeah. And I'm going to >> We can review the financials for a minute while we're waiting for the next >> Thank you. Okay. Do we go over it again or is it >> I'm comfortable with it but everybody else? Done. >> Okay. I shall have a meeting open conclusion. >> Just documentation to back up what you're saying and that will suffice for that. If we are good with that, I'll bring us to 5.3 and we'll close the budget hearing. >> We need to adopt the budget as presented. >> Yeah, don't we do that when we do that in the >> Yeah, we just >> 9.2 >> Oh, okay. >> Or 9.1 >> Okay, right. >> But don't let us forget to do that. >> Okay.
010Oh, okay. >> Yes, uh 5.3 will close the budget hearing. We will resume our regular board meeting. Finance report, 6.1. Are there any questions on the financial report? >> No questions. Here's fairly >> Okay, that will bring us to 8.0, old business. I don't know. This School based health center with WIC update. Superintendent >> Okay, so last board meeting I brought to you guys a request about WIC services here in the district, uh moving them potentially from Seaside and Astoria over here to Jewel at the school based health center. So, we were going to prepare to So, two representatives from Clatsop County Health and the WIC program met with me and uh this was last week, the executive director of Columbia Health Services, Sherry Ford, to discuss the process of moving forward with having the
011school based health center be the meeting site for Jewel. Microphones are annoying. Um uh for being the school based health center for being the meeting site for the Jewel WIC participants. Um so, a tour of the center took place and discussions about the time frame and working on informing the current WIC participants of a possible change of locations to this uh site over here. So, more work will be done by both representative of the county health and representative of the school based health center provided the district with proposed start date and any other pertinent information that we would need to know with continued communications taking place throughout the summer. >> [clears throat] >> Uh they really greatly enjoyed the space over there. They could see uh great how that could be utilized. They didn't realize
012once they were inside. I hear that all the time about what's behind those windows there. They were surprised with they saw. Uh all appointments would take place after the school day has ended and they're looking for a start date sometime in the fall >> Oh, okay. >> of 2026. And uh I don't know if I'm able to say the numbers families, but it was much higher than I would have known that they're going to have out here. So, it would make sense anyway. I brought it up to the board before uh and you guys were open to that. So, that's what we did. We immediately um reached out to both organizations and we met like I said last week and can keep those communications going open uh throughout the summer. And as I have more
013information, I'll provide updates to the board about time frames for the fall and uh they're going to communicate up to families and whatnot. >> So, did they think that we could reasonably take care of this? >> Mhm. >> Okay. >> Absolutely, yeah. >> Okay. >> Yeah. And my concerns were >> [clears throat] >> Excuse me. Uh during the day and at night during Excuse me, during the day, but when those students are here, I still do not want anybody having access to our our district from the inside. And then the bathroom also, they have a nice bathroom right there in the center itself. So, there is no need to utilize that restroom and my outside of the the hall there. And so, making sure they have two people which there will be two people there
014all times. One in the front, one supporting the family in the back. >> Super. >> Yeah. And I told them this would be the first opportunity of us branching out into the community a little bit, still keeping the focal point here on our on our students and whatnot in the district here. >> [clears throat] >> Well, I think also that they need to communicate with the families that come that you will only be allowed to come in this door. You have to stay in the room. It's not like you can wander around and see your kids or >> And they would visit or and they would be walking oops my lights by I would be walking right through here from the courtyard right into the knocking on the glass door or the window right through
015with the receptionist. >> But I mean if they have other children in school, you're not going to go visit. >> No. No, this is concurrent also we've made sure I've mentioned that it is not during the school day. >> Okay. >> So there should be no students I mean there will be no students here. >> So the students will not be here at all. Okay. >> No, under the school hour time. >> Monday through Friday or will they do some Saturday or Sunday appointments? >> that far yet. They're going to have to work with their people. Uh they're volunteers so it was very kind of them to jump out and be able to do this. Um they just later in the day than they're used to but they said they feel it's very important to
016do [clears throat] this for our community. >> That's great. >> Very much so. Yeah, item 8.2 26-27 calendar changes for February PD day. I just might need a helping one more time so there's a February PD day on the calendar where I think of the verbage on the right hand side. Is that correct? >> Yes. >> Uh it was just adjusted slightly. I don't know if it's >> It was the 15th but we moved the PD day to the 19th so it wasn't changed on the calendar. >> Okay. And the 19th would be the third >> Friday. >> Okay. So that is just a proposal we want to make sure we're being very transparent. Uh but the proposal date must have been on the 12th. That was on the 12th. So it was on the
017calendar it said in the verbage it said the 12th but it needed to say the 19th to represent what was colored. >> Yes. >> Yeah. >> Again. >> So So we didn't know if we needed to bring that to the board but again we want to be very transparent about any of these changes so Just wanted to give you a heads >> change anything other than the dates. The proposed dates. >> Absolutely not. >> It's an election. >> I'll make a motion to move the PD day on the 12th to the 19th on the calendar for the 26-27 calendar. >> I'll second the motion. >> I got someone to second. All in favor? >> I. >> Patty Jaden. Yes. >> T.J. D. Okay. >> Yes. >> Dan Solon. >> Yes. >> 8.3 policy review updates.
018Did everybody have a chance to go through those? Are there any questions? >> No. I went through them carefully. >> Sounds great. I think I have a motion coming from over there. I'll take a motion to approve. >> [laughter] >> Yep. >> All right. Let's see. Do I need to read out every single >> Mr. Brennan is asking a question. Isn't February 19th a holiday? >> I apologize. >> That might be President's Day, actually. Is that right? >> It's a Monday. It might be. Monday is the 15th. There's I got President's Day for the 27th. >> It's usually on Mondays. >> Yeah, President's Day is always on a Monday, not on a Friday. >> Yeah. Good. >> The calendar's in here, isn't it? >> No. >> I don't have it. >> And the 19th is
019a Friday. >> So, when are we going to get the calendar? No, and we still have our board meeting that on President's Day. >> It's on my calendar. >> Cuz I don't Yeah, we don't usually get that. We don't get holidays. >> [laughter] >> I think we're good We're good for that holiday anyway. Yeah, you'll just need to read You'll see the read it how it's written here. >> Okay. >> All right. I would like to move to adopt the changes to the policies as follows. Delete BBAA individual board members authority and responsibilities. Um adopt the proposed BBAA board members authority and responsibilities. Delete BD/BDA board meetings. Adopt the proposed BD board meetings, notices, and communications. Delete BDC executive sessions. Adopt proposed BDC executive sessions. CBG evaluation of superintendent. EBB integrated pest management. GBA equal
020employment opportunity. GBN/JBA and JBA/GBN sexual harassment. Delete GCBDA/GD BEDA-AR1 family leave. GCBDA/GD BEDA-AR1 family leave and that's an adoption. Adopt GCDD/GDD sick time. >> I'll second. >> [laughter] >> Any discussion? >> No, when I looked through them it it all was fairly um copacetic. Didn't The changes made sense to me quite a bit. >> All in favor? >> Aye. >> Patty Drew? >> Yes. >> AJ Dicks? >> Yes. >> James Long? >> Yes. >> Thank you. 9.0 new business. So, 9.1 2026-2027 budget adoption. I'll make a motion to approve the 2026-2027 budget adoption as read by Patty. >> Okay. Jewel School District 20 2026-2027 resolution. Be it resolved that the Board of Directors of the Jewel School District hereby adopts the budget for the fiscal year 2026-2027 in a total of 29 million 907 now
021on file at the administrative office located at 83874 Highway 103, Seaside, Oregon 97138. Making appropriations. Be it resolved that the amounts shown below are hereby appropriated for the fiscal year beginning July 1st, 2026 for the following purposes. General fund instruction, 2 million 846 213. Support services, 3 million 703 032. Commu- Community services, 4,000. Transfers, 4 million 465 693. Contingency, 80,000. Total general fund, 11 million 098 938. Unappropriated, 200,000. Investment fund, support services, 5 million 271 870. Trans- No transfers, no contingencies. Total investment fund, 5 million 271 870. Unappropriated, 10 million 037 984. Special revenue funds, instruction, 758 822. Support services, 325 495. Community services, 469 287. Total special revenue funds, 1 million 5 553604. Capital construction fund support services none, facilities 1 million 745 303. Total capital construction fund 1 million 745 303 no unappropriated.
022Total appropriations all funds 19 million 669 715. Total unappropriated amounts 10 million 237 984. Total adopted budget 29 million 907 699. Imposing the tax, be it resolved that the following full airum property tax is hereby imposed upon the assessed value of all taxable property within the district for the tax year 2026 to 2027 at a rate of 3.769 per 1,000 of assessed value for permanent rate tax. Categorization of the tax, be it resolved that the tax imposed are hereby categorized for purposes of article 11 section 11B as subject to the education limitation permanent tax rate 3.769 per 1,000. The above resolution statements were approved and declared adopted on this 15th day of June 2026. >> Very well, then. We have a second? >> [laughter] >> I'll second. I'll second the adopted budget as read by
023Patty. >> Yep. On the document. >> All in favor? >> Aye. >> Patty Drew? Yes. >> T.J. Heitocks? >> Yes. >> Ann Songer? >> Yes. >> Thank you. 9.2 resignation of board member Ryan Dietrich and a vacancy notice. So the district will start working on process of backfilling the vacant seat. I don't have anything more to add on other than that. We really don't have a lot in our board handbooks for that process, I guess. So there's some information I know that would be useful. >> We want to protect our name. >> All right. I was >> [clears throat] >> looking through OSBA and having discussion with OSBA. And looking at the board policies, also it does say under um the main portion of the resignation it does say the board will determine the procedures
024to be used in filling the vacancy. And so having discussions and looking at uh the different contexts in ORS as in also uh board policy in OSBA uh to PJ, you know, communicate you guys a little bit. Um I can guide with some of the OSBA language also. And then come up with the termination how you want to go forward with the board. To know what or excuse me uh what is the exact verbage? I'll actually get it right here. I'll replace that specific position here. And it only fulfill the duties up through the term uh prior to wrap up here. Make sure June 13th Tuesday. Do you have any recommendations on how we want to do that? Or I mean I just >> I know that we don't have to do there's no certain
025time frame that we have to do it. So I don't want to rush into just you know >> But I I actually after more research I didn't see a specific but it but it did say I mean there's some verbage in some areas but ultimately but again this would be going through what I know to find here uh that it's suggested it move, you know, not too slow. I mean basically maybe it was the posting of it was kind of time for everybody. But the number one thing is make sure it's very public. All right, very very public. >> So we don't want to just do stuff, you know, have someone come and say we're all here and not have it posted. We can take our time and put it out there and let people
026think about it and then do it. And the only the only drawback is we're even. So if we have something that we're going to vote on, we could end up with with no with no uh outcome. >> majority >> It could be a you know, a tie or whatever. So that's that's the only problem with not having all five of us there. But other than that, we can continue as long as it takes. So. >> Yep. We'll get it out there and see what we get back. >> Mhm. Mhm. Yeah. I mean, not that I want it to drag on, but it's something that we >> Right. >> we don't have to do immediately. But tomorrow we got to find somebody. Well, that it it does put a burden on the chair because there's no
027vice chair. >> have a vice chair. >> Yeah. And in consideration of >> Yeah, that that is something we should probably look at as far as maybe at least our next meeting appointing a Add that new business for appointing a vice chair. >> We want to >> Whoever mentioned it, probably. >> As a board, would we want to consider a a work session to establish our policy on that? And our procedure? >> That conversation's probably going to come up >> [laughter] >> I'm excited to do it. But no, that's a good idea. Okay, that'll bring us to if we're good with that, we will go to 10.20.0 Superintendent report and 10.20.1 JEA license contract negotiations update. >> I'll just give you a little bit. We've got a little bit of movement on insurance aspect. We've
028been talking about district insurance for the last couple meetings here, so that is moving a little bit more forward. We have It's not long It's not a big update, but we have another meeting tomorrow, I believe, at noon. Um so, we're getting We're still moving along. We're mid-June here, but we're um going to continue on tomorrow at noon. That was our insurance. Is that So, I'm going to be increasing Well, this upcoming year with 2026-2027, the increase is 3.5%. >> 5%. >> What is that? >> 3.5%. Um we're not going to see a big jump, but what the district currently is looking at is potentially staying with with what we have right now through or potentially and I'm just going to throw it out there jumping into a organization called One Digital, which is allow
029It's potentially a way for the district to save some funds by um purchasing a cheaper plan on the Moda 5 plan. I'm just I'm using Moda for example, and I know you guys are involved with the meetings here. Uh but Moda 5 plan. Um and then the district creates a group HRA. And that HRA will help uh allow the the district employees, which would be everybody in the district, to be able to receive the Moda plan one aspect of it. And then so therefore, the district holds onto this pool, and then as claims are made, and we're going to be pulling money out of out of the pool there that we have from the district's reserve that we have, and it's something that I believe Napa has, Astoria has. Um I know we've we've talked
030to a couple of districts as well, Tammy. Um and every district that we've talked to about right now at this point says it really has saved them money. You know, Napa's had it for what, 5 years, I think, Dr. Fritz, superintendent mentioned. And um and unless we have a wildly high claim year, which again, we talked to the districts that have not had that, it really does save the district money, and then it also provides the employees of the district a higher level of coverage than even what we have right now. Yeah, which has been What is it, Moda 2 right now? I mean, still keep the Geyser plans, and it also allows the vision and dental, and I'll say the district, I've expressed it in negotiations also, the district is very very generous with
031our benefit support that we provide district staff. We're very generous. We're looking at what other districts provide for caps and again, 1,600, 1,650, say you know, 1,700. Closest to us would be the SC side at 1,950, I think, somewhere around there. So, some are pretty close and we are just above that right now. So, uh we are still the highest in in the county and I think even beyond. So, do the staff pay into that pool or does the district pay into that? >> So, the district the district pay into it and it would allow a It's not a savings, it's a value of about $300 per employee uh that goes into it and so therefore that's what feeds the pot and keeps it ready to to move and that rolls over and it would
032roll I mean the idea is that the idea is to continue to build that pot. Yeah. >> And who administers this? >> That's One Digital. >> Okay, they take care of it. Okay. >> And then they also take care of all their claims immediately through is it DBS or is it Aflac benefits solution? Right? Um so therefore it's all automatic and they don't have to file their claims at all unless it's through American Fidelity or Aflac or something else something like that. >> And can I add a little context? I mean, Corey said that our health insurance went up what 3 and 1/2%? But that's that's a amount after the state has covered the increase of insurance premiums is actually bigger than that. So, we've been buffered from that by the state built dipped into
033their reserves to cover 7%. So, um and I just read an article today um the projected increases are average of 17% for '27. So, >> Yeah, that's expected. >> we if we can take advantage of a way to have a pool that helps us, you know, protect our ability to maintain our coverage, that's a good way to go about it. >> Yeah. Yeah, I like that idea. Is there a way to look back at claims over the last few years to kind of have an idea of what is >> Boom. >> So it's >> cuz it sounds like it's working. >> We would once we're on one. >> Yeah, once we get going, you know. >> And we'll have the results of year one I think by January 2027. And they do recommend having at
034least 2 years. And I'll be sharing some of this in our meetings here. >> January 2028. >> Or 2028, excuse me. And then 2029 would be the 2-year which would then give us a pretty good, you know, foundation of how much is this really helping support the district here. >> Right. >> Now is this one that we've tried before that we had so much problem with or is this a whole new >> Well, the individual who's supporting us is working for that organization, but uh that was a different company called Wild Oats, I think. Uh this is a different organization. That was years years and years ago. Okay, 10 22 Tillamook and Clatsop Leaders Tour that Corey attended. So I just want to share a brief update. Uh last Well, it was June 8th and
0359th. I think that was last I mean Tuesday I attended the Clatsop and Tillamook Leaders Tour which is hosted in partnership with the OSU Extension Service. And the focus is on economic impacts, challenges, and opportunities within Oregon's farming, forestry, and fishing sectors. And um I learned quite a bit, I'll be honest with you. Especially in this chair, um especially about our forests. I learned quite a bit more than I I mean I knew, but I actually see is a whole different concept for me. Uh so we toured several operations including a robotic dairy over by the the Tillamook Cheese factories. And they provide some very fine robotic over there. And how they have that down to a science, I was amazed. And then also with the technology involved. Um and then we also visited industrial
036forest sites right here in Clatsop County. Uh live harvest zone as well. And then also where they're replanting the trees. And you could see the zones of how they farm the whole the whole area. I was I mean, you hear about it, but to visually see it all was quite something. Um and we met with the individuals running these industries. And so for me I said one of the bigger takeaways is how rapidly these sectors are evolving with technology and how industries are utilizing technology to their advantage. I said it really highlighted the importance of our district's commitment to the robust STEMs. We have STEM components in the district and also the career and technical education programs which you you've heard me speak about a number of board meetings. I'm going to continue to push
037and speak about those uh throughout next year for sure. Uh and I said ensuring our students are prepared for high school, high wage jobs right here in Clatsop County, but also beyond. Uh I said the two of us had a great session in regional collaboration bringing together county commissioners including our uh county commissioner here for Clatsop County here for our for our zone here, city councilors, legislators, and educational partners through the OSU Extension Service. It gave us a chance to discuss shared challenges that face families and our uh community this year. And I said it reminded me of how crucial regional CTE uh programs are here in the district. The individuals I spoke with who are in these industries emphasized a growing need for individuals and students who understand both technology and the ecology of
038these sectors. I said ultimately it was an educational experience that um um I I was not sure what to expect from it all. I walked away feeling uh energized, a little bit more knowledgeable than I thought I was. Uh I mean there's more than I realized I didn't have in my head by the time I was done with there. And so that was that was quite informative for me. >> That's wonderful, Colleen. >> And item 10.3 board work session proposal. Okay, so before Jan stole the thunder >> [laughter] >> A little bit. >> So I know and I'm just This is me taking my heart out. I'm going to put it on the table. So I know that these positions are they're challenging. Um I know the volumes of work they can be very fruitful,
039but at the same time they their moments that uh really kind of push everybody at sometimes here. But work sessions, again, is my work. Going to be starting my fifth year in the chair starting next month here. And I know in my time we haven't had a lot of work sessions. And prior to myself being union president for almost a decade, I don't think I saw a lot of work sessions if I'm aware here. And as the district continues to open our doors, and I do mean that, open our doors to our community and and being as transparent as we can be despite the struggles of where we are at times. I think this is another way to bring forth some ideas as a board and discuss [clears throat] things in a more informal situation
040that doesn't require you know approvals and all those kind of things. And our community can still come in and and listen. You know, and it's up to the board how you know you decide if they can participate or not. Those kind of things that's going to be up to the board. I have two things but maybe three with Jan throwing stuff out there. Whether we did this in July or in August, I mean I'm throwing it out there as a suggestion and I don't know the time. Usually it's right before a board meeting, but flexibility whatever here. But one of the ideas I wanted to request was to talk about our LGIP. That's our reserve funds here. And I just basically said this I would like to talk about reviewing our district reserves and account
041to maximize financial stability with that fund. And I know at our budget committee meetings that we had there was comment made about you know, what what policy do we have in place that showcases you know where is the floor or ceiling whatever you want to call it for the LGIP. And I'm doing a little bit more research. I I don't see any policies that are set out there, but I think as a district we can talk about that for sure and decide you know is there a point where do we want to dip into those at all for a certain point or is there a certain level where we just won't go as a district? Is there a resolution something to protect that that fund? You know, cuz right now I don't see I don't
042I'm not aware of anything. I don't see anything. And if I'm not in a chair and whatnot, if you can get different people in here, they can work through all those funds. You can have other people who are a little bit more stringent like myself and hold on to what we can and think about the very long terms of the district here. The other one also I thought would be interesting >> [clears throat] >> is I'm you know, I talked to TJ a little bit also on the side about board goals and whatnot as we continue moving forward. And I brought to the board at some point earlier this year about strategic planning. And then that's where the academic component of our district specifically, but it also includes what they call the integrated programs, which
043you've seen me report. And that would often include high school success, student investment account, attendance, you know, those components. And the state, which I was apprised of by the ESD last week, there's nine components in it. Currently, the state is now going to increase it by 10. There's now going to be 19 components in the other programs. Um I don't know what those other 10 are going to be. Um but as >> [clears throat] >> as I was talking to the ESD and talking about um a strategic plan. I know Astoria recently just went through one. It's a a great way to collaboratively build the framework for our district structure moving forward around what I just mentioned, the investment accounts, uh early literature uh literacy stuff, excuse me. Um high school success, ninth grade on
044track, attendance, all those components. Um and I thought it'd be a great way to potentially get the board involved with that aspect of it and and start giving you more verbage about all these acronyms so you're more directly involved with those things. So when when you guys are making golden decisions for the future, um you can have some of the more very in-depth academic components of the district in mind as they go forward. And then what was the one you had just mentioned? >> Uh the board uh develop a procedure policy for filling vacancies. >> Okay. Yes. >> I would like to see us do work sessions maybe quarterly. >> Okay. Maybe you talking even like a long duration type thing? Just on the calendar. >> Just put it on the calendar, you know, like
045you said maybe before board meeting dedicated hours so that we can talk because we've never done that. We've never done this and I think it's really important to get everybody's input on stuff without having it in a formal meeting where we can actually talk about this and discuss it back and forth and be opened and have, you know, maybe comments. >> I've never seen it here. >> We've never done it. >> Can I make a suggestion? Uh you said quarterly and I'm not opposed to that at all. I live in this world quite often, especially the strategic planning world. Uh and so I know how much time that is and how consuming that can be. So I like the idea of a quarterly but also I don't know everybody's schedule but that to me I
046would love to see uh you know, with the public but something that's maybe away from a board meeting and you just set a specific date that's three or four hours with a break in between and or maybe not be four hours, maybe two or three hours and really delve into it. And cuz then I think you would really get fruitful versus buttoning up and subordinating and the clock's ticking and we're only halfway done with maybe one of the conversations. >> I'd love to be able to do that, to sit down and talk about some of this stuff and get it out in the open and get everybody's you know, what do you think about this? What do you think about that? I'd like to do this and you know, I don't think that would be
047very good. Let's do this. And you just >> Because through some of these things and then more conversations will come out about, especially as the board of the district is talking about things and all of a sudden we open up avenues for the community to come in and we start having those community input sessions in place. And that's where the ESD is already they have I have it I don't have it yet but Brian Bane, they're they're one of their representatives for technology and data over there. Not technology but data, excuse me. Uh so they've got the framework to help support districts through that process. And so I asked for it yesterday. And so we plan to write it in that way. You'd have a framework as as a district to help guide us through
048what that looks like and then bring in community involvement not into these. I mean they can watch and listen but maybe not provide input or as we go on but >> The reason the only reason I said quarterly is because you know, everybody's real busy I mean all the time and it's I think monthly is way too much to have. Once a year is way too little as far as I'm concerned. I mean >> I mean they can be virtual. Sure. I mean if that's going to be beneficial to try to I mean time stuff for me going through the summer zoom. So like probably usually always do a virtual so >> But I would love to be able to do that. >> Now strategic planning and I know our last story just went through
049theirs. What what was you know, I mean probably heard the cost of what some of the what Yeah, it was pretty expensive. You know, ESD what we were talking about that in our last meeting. We have the annual looking at our integrated programs coming up for the next year here for the biennium. And their recommendation was yeah, it does cost a lot of money but they said by all the things you're doing especially by the time all 19 of these things are inside the integrated programming. They said all the components of your strategic planning are already basically embedded in all that. And they said so that's why they said potential instead of spending getting up and having spending money on this. We're going to go through the process anyways that requires, you know, these kind
050of things require public input and whatnot anyways. They said so that's That was the guy that was representing where he could walk us through all the steps through the process. So we could even potentially build it ourselves. With the community and whatnot over the last number of years principal and myself from what not even I wasn't principal. I was helping administration prior. I was writing the student investment by still success. So the process isn't new. Um I think the hard part is getting the community the You know, it's our from our standpoint. I mean, you know, because our our goals are to, you know, every kid to be successful and then you have a, you know, a great place to work. I mean, be physically responsible and but to get the community involvement in input
051into that thing of what we need to be doing. >> Mhm. >> Well, and I would feel a lot more prepared if I encounter someone in person, happen to be at Baker's or whatever, and uh something a a topic comes up, I would feel a lot more prepared to you know, be knowledgeable about it and you know, ask for their input and find out what they're thinking about it. >> Right. >> And you know, we're here, we're maybe you know, part of the board's job is steering things and it'd feel a lot easier once we have that depth of knowledge. >> I'd be just rolling a clipboard. I could I could be foaming at the mouth. >> [laughter] >> Do we want to talk about any dates for for, you know, I'm July 1st, I'm
052not sure about that. No, I after that, you know, after I I like the comment of a, you know, quarterly. So, I think that July 1st would be no. Um >> What would be our first February spot? >> Maybe we, just a suggestion again, maybe by the July board meeting we can at least everybody check calendars and throw some >> Mhm. >> ideas out there. Or maybe just come and discuss it at the have it on the agenda at the July meeting and then maybe set a date that >> Mhm. >> you know, that we could talk about and work for everybody. Yeah. A time and a day and >> Mhm. >> I think we should think seriously about something in August. I mean, I probably should already be thinking about August. >> Okay, let's
053make that our first spot. >> I do. I'd like to do it before school kicks off again. >> Yeah. >> Okay. >> I'm good with tentatively scratch this, I'm in for August. >> Mhm. >> I'd be good with >> Mhm. >> I don't know, come up with a proposal or something for Angel Eyes meeting. >> Let's see. >> Very good. Sure. >> 10.5 and we have our >> What's up with 10.4 there? >> 10.4 sorry July 1st, 2026. Just a friendly reminder. >> Confirm with everybody that's okay. I know July we have a lot of people exiting the district for their vacations and what not. So we've got I think it's a Wednesday, I believe. >> It is. >> That works for everybody. >> Um Would we start it at 6? >> That's a full
054day for that meeting. >> I have an appointment in Forest Grove, but I'll be done at 4:30 so I can still make it here. >> I have two doctor's appointments at 3:00. We'll be good. We'll be home by then. >> I believe that'll be good. So Okay. Can you reach out to Mr. Walmart City to Thank you. Now we'll scratch it if we let's go with that. 10.5 summer school plan. We got to be careful now we've got somebody on who'll be waiting for us in about 3 minutes here on the Zoom here. Um so summer programming this is what we my principal report right now and I'll take this here. So starting tomorrow um on Tuesday and Thursdays elementary kids K through 6 with our summer learning grant that we received from our department
055of education I believe 42 44,000 somewhere in there. I reported that last round for a 3-year grant so it's already starting tomorrow. So uh let's see we have a summer full of adventure and learning awaits for young students. Um so they're going to explore nature, create unique art, build lasting friendships, strengthen their reading and writing skills through exciting hands-on experiences. A A big focus of the school being outdoors. Uh so we're going to spend a lot of their time out there. And then middle high school they're going to start sometime I believe the second week. I have to check the date on that in July. >> How many kids signed up? >> Currently we need 27 for the 40 needed to keep this grant moving. We have I believe last I heard 25 maybe 26
056already. And I think they're going to be okay with us for the first year getting off the ground. >> Okay. >> I believe elementary right now has 21 or 22 kids through six and high school middle school is that four more roughly? I think we have four or five. I have not heard the results as of this morning. So we don't have enough. >> But we do have enough kids. >> We're going to make it work. So then we have starting next Wednesday a week from this week is a summer library up from 10:00 to 1:00. >> Are we going to run a bus to pick these kids up? Okay. >> All three days. Tuesday, Wednesday, Thursday and then summer lunch also is going to be getting soon here. So they're going to be providing
057lunches for you know, like we always do outside and then on I think Wednesdays will be out here. And then 11.0 audience clarification. Any questions on that? Okay, board of directors time 4.0. Director >> Um I don't really have anything specific to bring up to everyone. Appreciate all the hard work, Corey. >> Yeah, I I would agree. I don't I do think the I don't have much either. It's been busy. But um I do like the idea of the work sessions. We've talked about this a long time ago a couple different times and you know, it seems like it always gets piled into a training where you really don't get to work session that we're even for. So Yeah. I think we're >> was wonderful. So They did a great scholarship. I was very pleased
058with the kids that got their scholarships. It was wonderful. That's all I have. >> Thank you. Item 13, we have future meetings, annual designations in July. And 13.2, board officer appointments in July. So, once we got that coming right up there. A couple corrections. With that, we are going to recess to executive session. I'm going to make a motion to recess into for per ORS 192.660-2F to consult with council concerning exempt public records and information. It's 6:51. Representation of the news media designated staff shall be allowed to attend the executive session. All other members of the audience will be asked to leave the room. News media is specifically directed not to report on or otherwise disclose any of the deliberations or anything said about the subjects during executive session except to state the general subject
059of the session as previously announced. No decisions may be made in executive session. At the end of executive session, we will return to open session and welcome the audience back to the room. We'll reconvene our regular board meeting at 7:38. The report from executive session was a discussion with legal uh regarding our current litigation. That's all at this time. And with that, I will take a motion to adjourn. >> Oh, are we going to the other one discussing evaluation? >> No, sorry. No, we're not doing that. >> We're not doing that. Okay. >> I'll listen to the adjourn. >> I'll make motion to adjourn. >> I'll second the motion. >> Motion made by Director Drew at 7:39, seconded by Director Songer. All in favor? >> Yes. >> Aye. >> Patty Drew? >> Yes. >> T.J.
060Heacock? >> Yes. >> Dan Songer? >> Yes. >> Meeting adjourned. Thank you.