001sounds arduous. >> It's a timer. [laughter] >> I got 6 p.m. on my phone. Go and call 6 p.m. to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all [laughter] >> 6 p.m. Elise, could you start? >> Mike Wick >> here. >> Eddie Drew >> here. TJ Deox >> here. >> Ryan Dri here. Jan song here. >> We do have uh at least one item to add to the agenda. 8.4 will be a student investment account. Um everybody should have the form. Cory will go over it when we get there. And we have three spelling corrections. Um allegiance on item one, 8.2 2 activities and 9.1 curriculum. Other than that, I think we're good. >> Oh, what's
002the second one? >> The second one activities on 8.2. >> If we're good, I'll take a motion to approve the consent agenda. I'll motion I'll motion that we approve the consent agenda with the changes. >> Is there any discussion? >> Hey Elise, could we take a roll call for a vote? >> Mike WAC, >> yay. >> Patty Drew, >> yes. >> TJ He >> and Jen Smer, >> yay. >> Thank you. >> Second. >> Sorry, we didn't take a second on that. We have a second. >> We'll second it. >> Item four, public comment. >> I don't think we have anybody online, so we're good. [snorts] 5.0, financial report. Everybody should have received that in the email here last week. >> Mhm. >> [clears throat and cough] >> I don't think there was anything out
003of the ordinary on it or anything. and a report on the timber revenue will be on the next um because it was received um in the month of November, not October. So it will be on the next report. >> What's the JW pepper? JW Pepper is music um sheet music. We have an open PO and the music teacher is able to download um the music map. >> Anybody ever noticed it before, but it's kind of long journey. [clears throat] 6.0 principal report 6.1 teacher evaluation. Um [clears throat] so yeah I just wanted to um first I can just talk about a few things that happened um in October and November. Um so we had a really great October and November. our CTU teacher and college and career counselor took students on a field trip for
004trade day. Uh gave them a hands-on look at potential careers. Um so the school continued to create opportunities for community involvement with events like family craft time at the library on October 25th which coincided with the PTO fall festival. Uh that week we also celebrated homecoming week October 27th through the 30th with spirited activities. We had a pep rally, bonfire, um, and of course a homecoming football game. We also had our costume parade for elementary students. Um, and then during homecoming week, we also welcomed the Maritime Museum presentation for K through six students. And the band put on a lively but spooky themed concert. Um, and then as we moved into November, our seniors participated in college campus tours and bend. Um, we went to OSU Cascades and we went to Central Oregon Community College.
005Um, I was able to go. It was a really great trip. [clears throat] Um, and field trips continued with grades five and six visiting Bistown. Our kindergarteners went to the Warrington Fire Department and our lower elementary students um, got to go to the Plumper Pumpkin Patch. So, in addition to these uh, experiences, our school community came together for multiple library events. We had [clears throat] our chili cookoff fundraiser. We also had a K5 awards recognition um where we recognized students accomplishments academically and behaviorally. Um and that was followed by the fall sports awards where we honored our cross country volleyball and football teams at both middle and high school levels. Um we had some elementary students that also participated in those. And then on November 10th, we held a moving veterans day assembly remembering and
006thanking those who served. Um so our students are actively learning, exploring new opportunities and celebrating achievements both in the classroom and beyond. So beyond that, um I just wanted to talk about teacher evaluations which isn't nearly as fun. Um [clears throat] so I think we have about um 15 of our 19 teachers I think that have evaluations are certified staff. Um and as of this point um I think with um it's been about I think 11 of us have started what's called like the calibration process. [clears throat] So with that um the way the overall evaluation process looks we have what's called a calibration and we just get together and we talk about the evaluation tool that we have. So we have what's called the Danielson model. Um there's kind of two big ones. One's
007Danielson, one's Marzano. Um but with both of them they have different components that make up how we evaluate teachers. So the big four are basically like um planning and preparation. So what kind of data do you look at to you know do the teacher moves that you do in your classroom? And the second one is more about like classroom management or like climate and culture within your classroom. So how are um students getting along with each other? Do they feel like safe, respected? do they want to take risk academically in a classroom because they know they can take risk and fail and learn and all that good stuff. Um and then domain three is where we look at actual instructional practices where we look at student engagement. Um what kind of um scaffolding you have
008and those kind of things. Um and then domain four is um just more like professional practices. Are you keeping up on your professional development? Um are you uh mentoring people? you're bringing up the school community, those kind of things. Um, so with that process, we typically have our calibration meeting, which is where we talk about that, which is kind of the higher level overview that we just had just now. Um, and then we have our informal evaluations and we have our formal evaluation. And with those um you know the informals where you're just popping in for like about 15 20 minutes at a time and then you just kind of script everything you see and then you kind of assign everything to those different four domains that we talked about and each one kind of
009has a rubric like our students get and it kind of breaks it down into like this is unsatisfactory and this is awesome and then the categories uh based off of that. So that's um kind of an overview of what evaluations look like and kind of our system. Um and as of this point, we've already started with all the calibrations. Um I've done a few informals and a formal. Um I'm hopefully trying to get the vast majority of that work done before we go on break, but if not, right after that. So um that's kind of where we're at with that. Um yeah. >> So is this something that we've used before? So the teachers are familiar with it or is this something brand new that you brought in? >> Uh so we use we've used
010the Daniel Sant before. Yeah. So that part I think is familiar. Um the calibration. Um so [clears throat] I also got lucky in that I did like a 16-hour like certification course within. Um so with that like the calibration and the collaborative process between teachers and admin all that stuff is pretty common place with the actual model. So, >> so it's not the thing. Oh, I didn't know. >> Yeah. Okay. >> When you say collaborative process, does that include like peer input into, you know, do all teachers get to have comment on other teachers in various domains? Um, so not like during the actual like evaluation process, but sometimes we'll do like um there's been a situation where a teacher just kind a newer teacher had a question about um classroom management. So for that
011case um one thing that we've done is it's been like oh okay cool like so go check out this veteran teacher and this veteran teacher and then they can stop in and say and then kind of get an idea of what that looks like um in different kind of scenarios. So, we'll do those kind of things, but not with the actual like evaluation. The collaborative piece is more uh between the administrator and the teacher to kind of figure out where their goals are for the year and like um whenever I do pop in for things like what do they want me to have an extra pair of eyes on so I can kind of see >> what they're >> and do they provide a self-evaluation um to see how they're progressing toward their goals as
012well? >> Yeah. So whenever um whenever we meet during that calibration meeting, we'll kind of go over the smart goals for the year um and where they want that focus to be um and then whenever we have our summitive at the end where we put all that stuff together that we've done throughout the year, we can kind of circle back and but yeah, it's it's a it's an ongoing process. So whenever I'll do the uh and formals, I'll typically take all my notes and then give those to the teacher so they can kind of see what that looks like. One last question. Does does it take into account uh re re you know um results on test scores across their classrooms? >> Yeah. So like one example of a smart goal that a teacher had
013that was really good was like 90% of students who are here 90% of the time will be proficient on this certain exam. So that's like one example of smart. >> Thank you. >> Okay. Thank you Sam. Thanks. >> We have no old business at the time. So, new business 8.1 Reonia High School Basketball Cooperative Renewal for 2526. So, I know Mr. Freeman, our athletic director, did reach out uh confirm we had signup sheets [clears throat] went off for students. And so, we have middle school basketball and high school wrestling is really exploded. Uh we have 11 students in high school wrestling, which is >> pretty large. Uh wrestling also entertains the same time as high school basketball. So that has taken a toll on both sides here. Um but we do have a request u
014for a student to be taking part in co-oping with Bernonia and that of course we've been down this road before. I know you know that um that would require board approval for our athletic director to make that reach out. Uh Bernon is aware that we may be asking but we need board >> and we just have one student. >> I just have one student. Yeah. So, no high school basketball, [snorts] >> not for uh not for high school boards. No. >> Okay. See, do we have a girls team? >> Uh he only gave me one name as of uh two hours ago. >> And we are we going to have a girls basketball team then? >> Um he didn't provide any numbers and he hasn't said a word to me on that one. So, I
015don't know. It's just the high school boys as all I'm aware of right now. Okay. >> Now, anybody else wanting to go someplace else or is it just the one student? I'm hearing this one. >> Please [snorts] begin what you chair with me. >> Unfortunate, but yeah, I see the need. So, is there any discussion? >> We have a motion. [clears throat] >> I'll make motion to um renew our cooperative agreement with Vernonia for high school basketball for 2526 school year. >> Motion made by Director Drew. Do we have a second? >> I'll second it. >> Seconded by Director Wulmarmac. [snorts] Police. Can we take roll call on vote? >> Mike? >> Yes. >> Patty? >> Yes. TJ? >> Yay. >> Ryan, >> yes. >> Jam, >> hi. >> All right. Thank you. Um 8.2
016board policy GBC staff participation and political activities. >> I just have the two policies. Um [clears throat] I mean one of them I'm going to request if possible to pass tonight. Both of them I think would be fine but I'm just going to share what I have so far. Um so we are the only district I believe in all of Clinton County that does not have staff participation in political activities and just by the simple nature of where the world is of today. Uh I think it's a safe bet that we should have some sort of policy in place for our district. So that's why that's there. [clears throat] And the other one is GBNAVJHFE, we have that policy. We don't have the AR2 policy. And um other than one other Cla County School District,
017smaller like ours, um the other three have this policy. We do not. And this one I'm asking for if possible to pass today. Um it's basically when we have DHS or law enforcement agency come into the district, we have a little signin sheet right up in the front where the office is where you know where Christiey's at. They sign that they're there. Uh but beyond that uh there's supposed to be acknowledgement to myself that somebody's in the building and beyond that uh that I've investigated but in the history of the district from I'm aware of and also during my tenure that I've been involved with so far the previous three years we don't have documentation of specifically what this is asking which is their name the agency the worker investigator the position ID number and
018all those kind of things and I would like to have documentation this [snorts] something um we've had people coming in this year and I'm no I'm not comfortable having individuals come in and not have any acknowledgement of who they are. If I'm not in the building, they can still come in and there's no acknowledgement other than just the front office. Um I'm not overly concerned about these individuals not being who they say they say they are, but I want documentation and records of of this stuff. Um there is a little caveat. There's a little box that says investigator refused to sign. So the district staff should not deny entry based on a refusal to sign. That's still there. just in case they refuse to do so. Um, and I pushed pretty hard about this a
019couple weeks ago and I did get a call from the agency asking questions about the district and I did not back down on that one as this is this is what I would like to see from the district moving forward. Uh, anytime somebody's coming here to do an investigation, I just want paper trails that stuff from from this from a board policy standpoint. What was DHS DHS's concern? >> Um, they didn't feel like all the documentation, all the paperwork that they had to bring bring had to be provided. And I just simply clarified on the phone. There's way more to the conversation than this document. Uh, I just clarified it's nothing nothing much at all. They have their badges and whatnot. I just want to make sure that they transport that onto this document. Send
020it just a simple name and a date when they entered into the front office. I want to know agency um your position ID number and those things. So if something were to come out of an investigative visit, it's easier for the district to have that information on hand. >> And this form is pretty standard from all the other districts. >> This is exactly the only difference between >> Yeah. difference between the other ones they just say warranted or that's all. The only concern is I mean how do we I mean you can't stop them like you say >> but how do you justify they're actually legit person? >> Um well >> if they refuse to sign refuse to give you anything. >> I mean at that point we can we could call and we give
021a call ahead of if it's DHS or CPS or if it's authorities we can do that as well. Um it's not us denying them at that point but it is stalling until we get confirmation. Um again it's such a small community the people who are involved with these individuals for the most part we know who they are at this point come to used to seeing them. >> Uh but if there's any like this one had a guest somebody who was in training who I've never seen before which then opened up my brief conversation of can we see some legitimate ID and whatnot and then they provided it but it was after a little bit of a confusion of why why you're asking that. So, >> well, there's only two districts in college county that don't
022have this policy or one of them. >> Do you think that they would understand? They're walking into a school. People are going to ask who you are. [clears throat] >> It's a problem if you don't. >> Exactly. [laughter] Exactly. I mean, I just >> That's exactly where I stand. >> Yeah. Now, has front office been advised at how to handle this so that they know exactly when someone comes in? >> Front office [clears throat and cough] Yeah. notifies me if I'm not here, which is I don't think they've been here this year when I've not been here. >> Uh I've been in the district most of the time this year, but they notify me. >> They know. Okay. >> So, this is this is the only I'm going to ask you if it's not too
023big of an ask that [snorts] we can get this in right away. >> Yeah. Makes sense to me. >> No, I appreciate you being on top of this. I think it's great. I would make a motion that we go ahead and approve this policy for GBNAB/JHF- AR2. >> Motion made by Director Song. Any more discussion? >> We have a second. >> I will second. >> Director Dietrich seconds. >> Mike Wac. >> Yes. >> Patty Drew. Yes. TJ Cox, >> yes. >> And DJ, >> yes. >> And J, >> yes. >> Thank you. >> Okay, this brings us to our added item on the agenda 8.4, student investment account. [clears throat] Have a >> I think Cory wanted us to move on the participation in political activities as well. Nothing more we're happy to say other
024than I mean just >> seen on the news and all sorts of stuff and >> um >> Oh, did we want to >> Oh, we need to vote on that. >> Yeah, I don't have a problem with going ahead and doing it tonight. >> I will make a motion that we um accept the board policy GBG, staff participation in political activities. Motion made by director Dietrich. We have a second. >> I'll second. >> Drew seconds. >> Mike WAC. >> There's no discussion. So a discussion is >> this allow this is political view during school. >> I mean sorry you're asking if it's during during work. Yeah. As as the in the effect of if you're acting as an employee for the jewel school district. Yes. in the capacity as a employee of the school district.
025Yes. And >> it doesn't prohibit you from doing something on your own time. It's just when you're here at school, you need to make sure that >> when you're on district property as an employee, you're not >> Yes. >> Yeah. >> It sounds like all you have to do is make the statement that this is my personal point of view. Unless it's part of a lesson plan, which is then that's part of both sides. Because I mean that last sentence specifies no employee will use district facilities, equipment or supplies in connection with political activities. It's not forbidding anyone to have those. I mean we all know we have our own personal lives out there. You're able to express that but nor will you use any time during the workday for such political activities and some
026flyers. >> Well some of the things you hear in the news you hear people talking about specific things that are going on in our world today and they are in the classroom with students. >> Yeah. Very. So that that this is what I'm talking about for those moments that are taking place for our students that by law are not allowed. >> Yeah. >> But this allows it. >> Uh no, this is this is saying that that kind of stuff inside of a classroom inside of inside of you know a school facility is not allowed to be expressing those very open viewpoints. Um and we have other word policy also talks about if you're going to express one viewpoint as an educational opportunity you better be expressing the other you know the other side of it
027as well that you're giving them wellrounded but this is this is an in individuals who take it upon themselves to take a political stance per se um and you know hold that stance very firmly in front of their students or in front of the district or using you know whatever it might be to post things in their rooms stating some negative connotations around the Okay, I have it backwards as well for I'm a yes. [laughter] >> Patty, >> yes. >> TJ Cox, >> yes. >> Okay. Carries 8.4 student investment account. >> So, [clears throat] action item as well, right? >> Correct. Yeah, this is an action item also. Uh, so this needs to be presented and approved by the board with an opportunity for public comment. Um and the credit is online and also um
028so I gave you it's a 28page document. It's pretty standard for the state of Oregon for the grant agreements. And on the first page that I gave you [clears throat] uh it talks about the total benium amount for the 2527 period 2-year period of 43,28.86. And it looks a little bit disjointed for a moment because it talks about a lesson about a 55,450. You can see it in there. That is a previous that was from our previous grant. They didn't have this document all approved and ready to go for school districts until well the district just received it on November 4th when we just received it. So they're showing that amount was thrown under the previous grant agreement. And so we look at the 2526 year 1 allocation. It says currently 142,000 $33.18. That is
029what we'll receive for the remainder of this school year. It looks less than what was proposed before, but again that that right above it is at 55,000 plus that was, you know, back ending the prior grant agreement. And then it shows our quarter or two, our year two allocation for 2627 hasn't been released yet. It's 205,544.72. Um, and then give you kind of a head heads up what's happening for 2729 for quarter 1. And um I believe we went through this way back in March of last year 2025 when I provided an integrated programs report to everybody. Um but I thought I'm going to throw this on there just in case. Um and just to give you a heads up, our student investment account is spent on, you know, intervention specialists. U we have community
030engagement uh uh stipen with one of our uh employees here. Uh we have student academic success coach work that we do. I'm not going to go through them all. admission fees, camp fees, professional development for our staff as well. Uh let's see, associate payroll costs for again the community engagement aspect for one of our employees here. And then a good chunk of this is also spent on student health and safety and assemblies and guests, anti-bullying workshops, um you know, mental health services and whatnot. So that's where the funds go for for a good chunk of our student investment account. I just wanted to throw them in there. Uh, and then page two that I gave you basically just explains more what those boxes are one through six. It just explains it a little bit more
031in depth there. [snorts] So nothing should be nothing new necessarily, but it's again it's uh just a new grant agreement officially for the next year and a half here. [clears throat] So essentially we need a motion just to approve the updated current student investment account >> and then just in minutes as to show that we open up to audience to questions here. >> Is there any is there any public comment? Anybody online? We lost the one person we have in the audience. >> Mark, but I think that's it. No hand up. [clears throat] >> So rather than just giving school districts money to run their school or the for the investment, they make it a grant that you have to apply for every year. >> Yeah, this is based off of the corporate tax. Um
032so it's a whole different uh you know a whole different effect than where some of our other grants come through. >> Okay. >> So yeah, they this is something every two years. It seems like where can I get a grant where it >> every two years? every two years everybody >> and some of the frustrations is just and you hear about it as I go further down the list here some of the frustrations of the reporting that we have to do that becomes overly redundant >> waiting to invite him in or something button just watching >> [laughter] >> Hi, Kelly. [clears throat] >> Making sure you're [laughter] here. >> So, yeah, take a motion. >> I'll make a motion to approve the student investment account grant from Office of Education, Environment, Innovation, and Improvements. as
033presented. >> Do we have any discussion? Take a second. >> Second. >> Motion made by Director Drew, seconded by Director >> Wack. >> Yeah. >> Mike Wack. >> Yes. >> Patty Drew. >> Yes. >> TJ Heox. >> Yes. >> Brian teacher. >> Yes. [snorts] S. >> Yes. >> Okay. 9.0 superintendent report 9.1 high school healthcurriculum update lose my stuff here. [clears throat] Okay, so I I wrote a a novel of stuff. I'll try not to read it all. Sorry I get carried away some of these idiots here. [clears throat] So this is the uh health book curriculum curriculum for the health book here live well. It's from the human kinetics program. So we received this about a week and a half ago or so. Um and then we also have the online component as well
034which I want to make sure it says. Please note that the print version, this one here of high school health text does not include the reproductive and sexual health lessons. It says those are only found in the interactive web text which can be accessed from the landing page which I have access to. Uh that's wide open for us to use. Um so I'm proposing that the district I'm not going to I'm just letting you know unless you have thoughts you know beyond what I'm professing here. Uh the district will be hosting open viewing of the curriculum. That's the book and the online version [clears throat] for anyone, board members included, that would like to take a look at the curriculum, uh, as well as to leave any comments. We'll have a space for them to
035write out some comments if they have. Um, and let's see, I'll put a notice out later this week here with open viewing. Try to get something out by Wednesday. Opening viewing is December 1st through the 12th. Um, so therefore, I can come back with you on the next board meeting, which I believe would be 15th of December, and ask this is what we hear. this feedback that we have uh any thoughts and then I'll also talk with our PE teacher and also his mentor as well who's got a history in adoptions health curriculums and whatnot. So, if you have any thoughts about that, but that was my plan. >> Who is the teacher that's going to >> So, it'll be Will Easter teacher was high school football. >> Okay, sounds good. >> 9.2 district staff
036handbook. >> All right, so the handbook, again, I won't go through all of it. Um, so I I just send a very open, transparent kind of guy for a number of things with what I'm allowed to. Uh, this is our first handbook since 2016, 2017. I to me that's a pretty big deal. Um, I think for many of us it is. So Alison says I'll ask your pretend I had to dig through that, find out. Um, so it does say draft on I would like to get this out. Let's say I'm here on or this way, excuse me, on December 3rd, which is a Wednesday PD. Uh so in a couple weeks I want to get this moving forward. Um now I did want to review a couple things because I know we had talked
037about some district goals a little bit. Uh I think it was the last board meeting I think in November. And so I put some things in here based off the previous work and I just wanted to bring your attention to it. Um it was on page six that I had. Um and basically it's just our mission, our vision, our core values, guiding principles and then the district goals. Um, and it's similar to our TA program. We went on complaint with our TA program a couple years ago, our talented, gifted program. Uh, but we needed to get it started, but we didn't have enough individuals with the experience, [clears throat] giving her the knowledge to put that together. And so, just a couple of us put that together. And then since then, this year, we're getting
038we're moving on it pretty heavily with quite a few eyes now. And same thing for this one. We went down with Portico. If you guys remember that organization, Oracle came in and we worked on the school district motto uh and the mission and vision. And I don't know who was on the board at the time. Uh but you'll see our banners that say work, learn, give. You'll see this logo here. This all came from community and student and staff and that was when I first got in the chair four years ago. Um so you're going to see some of this work here. I'm just going to go through a couple of these things just because I want them out there even in public session here. So at Jules School District for the mission, we empower
039every student to learn courageously. That's the learn. There's your learn portion of our our u one of our mottos here. Work persistently and give graciously through open-minded inquiry, discipline, effort, and a spirit of gratitude and empathy. We nurture students from preK to 12 to become respectful, responsible, and inspired individuals ready to soar. that's based off of old language we had years and years ago about soaring through uh into the world into a into a changing world. Um and at that time the vision I'm not saying it's not the same vision but this is what we have currently but I would like to engage in a more strategic plan uh in preparation for next year a little bit. Uh but we envision Jules School District as a vibrant world learning community for every and I do
040mean this every student takes flight embracing challenges with courage pursuing goals with determination and lifting others through kindness and respect. Together we grow that word is very important. Together we grow learners, leaders, and citizens of purpose and heart. And some of the PD work we've been doing this year with Gail and Emanuel. And we've got a new DNA coaching team working right now behind the scenes. We expressed some in previous meetings, but uh that's another portion of what we're going through. So the core values, learn courageously. You can see it in the logo up there. Work persistently and give graciously. Those are in our banners in the cafeteria. Also uh guiding principles is our district's responsibility to increase achievement for all students and narrow the achievement gap. That's part of the student investment account also
041in our integrated programs to narrow the gap uh between poverty and uh uh um special needs students. Uh all students need to be challenged with a broad range of learning and opportunities. Our TAG program is now getting off the ground. Our 504s are getting a new jolt of life. Uh let's see. We need to provide prudent stewardship of district resources, HCP. So, I'm just once again being very mindful of how we're spending our money to best support students, students for student success, district stability and high quality staff. I'm just trying to express we are working on these things and keeping these in mind as we're going forward. Uh, another one in operating with a high level of integrity and honesty. That's I mean that's honestly in my opinion that's how I've run my career and
042my my life. Um, so we're trying to spread that across the whole uh entity here and our community's input is essential to our continued progress and that has been a work in progress. I'll be honest with you, continue to build trust with our community. And the final one, I'm hoping I'm not speaking out attorney, but this is what I put together for the district goals. And this could be by all means adjusted. uh if you have any thoughts about it now or in the next couple weeks or after we as we go through some planning for next year is to increase unique learning with a robust program offering to grow passions in our students and be a district recognized for and distinguished by innovation. Uh improve and maintain the educational platform to produce college and
043career ready citizens. You just heard Mr. White talk about some of those aspects we were just jumping in. Uh develop and sustain active involvement in building respect and earning trust through engagement. Um I can think of a number of our programs that have just skyrocketed. One of them is our act program. There's a there's a program that has just infused in our community. Uh develop and sustain a positive upbeat culture that promotes hard work, progressive strategies, innovation, safety, creativity, fun, and teamwork. So you didn't hear the word stagnant in there, I don't think. I'm not into the word stagnant. I'm into continued growth. And that's for everybody, students and staff as well. And I just put in there strategic planning. Um, you know, you'll hear more about that for me as we go on in
044the next few months here. Um, so then I identified the board in here as well, just giving everybody understanding of the roles procedures. So if you are a brand new member of the district, you can take this packet. You can look through it and you can see quite a bit of information that you may have questions um that you aren't aware of or don't know where to ask and it's pretty much all in here. U this also just want to be very transparent. This does also talk about grades a little bit. I'll be talking about staff and expectations with grades. Um it may be a spoken thing but it's not a written component uh uh in in most places in the district but uh if students are struggling in classes uh notifications and how they
045notify people and when uh for families so it's not a surprise for our families. And also the five it's a fiveweek uh notification that progress reports will be going out after week five of every quarter. So notification is out there immediately. I don't want surprises. Um and I know they happen at times, but I don't want those surprises. Another one also is get the verbiage wrong. Um time without pay also. That's something where um we talked about attendance matters and that's again students and staff for everybody. We all have you know things that take place. I get that. Um I will say our contracts for the district are very generous uh with um time with whatever it needs. Oregon has you know pay leave Oregon and FEMA and all the other stuff. I mean there's
046all sorts of stuff that are available to our staff members. So I've also put in place here also expectations for staff as well about what happens if people decide to take some time without pay for the district and it's not been approved um because we need to make sure we address it as well. Uh beyond that, the rest of this is pretty standard. Uh before they said it does cover staff operations, uh working with children and child abuse as well as mandatory reporting. That is I mean I don't think you can get away out of this district without hearing those words anywhere. Uh covers student operational procedures such as assemblies, emergency drills, uh field trips, grading attendance, and then the last one is special programs. That's our breakfast and lunch counseling and guidance program, health
047services, special education, tag and title uh [laughter] title one program as well. So that's so it's a work in progress and the very last page does express that this can be changed at any moment. Uh and I will do my best to alert staff when it does. Uh but this is a work that will be constantly adjusted as we go along. So if you have any questions, this in my mind will leave the district for hopefully years to come. We'll be updating it um every summer >> and staff had a opportunity to add and >> I sent it >> talk and >> I sent it directly to the union heads. I didn't want too many eyes on this because then I would never get this thing out. I I guarantee I would never get it
048out. Um but I did send it to union heads and I've asked them take a look at that. So I know one, two, three, four. We've had five five eyeballs on this besides uh Suzanne Harris and Sam and myself through >> and have people been pretty welcoming >> because I read I mean I read through and I thought it was pretty darn >> straightforward and covered a lot of information. >> And I'll be blunt with you. Um this is a combination of uh I'm not creating any new wheels. I don't have time to create new wheels, but it's combination of four or five I think it's four school districts roughly smaller size districts. Um, and I read through each one. I cut and pasted and I adjusted some of them to fit ours. I checked
049board policies. I check contracts and tried to line them. I'm not going to say that might not be a mistake here or there, but that's, you know, we're human. So, just tell people, let me know. Let me know. >> Well, and if something doesn't work, we can fine-tune it to make it work for us. Yeah. And if we find something that's not in here that we need, [snorts] >> it's a work in progress forever. >> Yeah. It's not meant to be anything punitive. It's more or less can even get the district on the on the right track here. >> Well, I'm I'm glad to see it. That's >> And this is just, you know, this is our front office. Christy uh this is her artwork. This is her [laughter] long quite proud of it. The
050staff really have routed around the we inside the jewel there. So I asked her if I could use it and she said go for it. [clears throat] >> 9.3 Class of Community Partners meeting. >> Okay. So this morning at 9:00 in the morning um Cla County Superintendent had a virtual meeting uh with a bunch of community organizations and partnerships that we're trying to build. uh prior before I think I've notified you guys that I was part of the council the site council for the resilient class of county RCC uh and that was multiple agencies I mean a number of them all together we had a convening last year it was wonderful to see all the supports that communities and specifically for my purpose school districts can be involved with um and there's been some legislative
051stuff going through our systems and I'm not trying to throw anything political anywhere further than uh it took this program and it finished it within a few minutes. It was done. It just the whole thing just man after six years. It just went bye-bye immediately. Um so it was interesting to be on the on the meeting this morning because all of a sudden here's all the old partners now trying to be pieced back together with the superintendent. And so I'm going to be careful what I read here because I don't want all of it out there. But the meetings are to help facilitate a collaboration with our community partners. And so we're proposing to establish a monthly one-hour online meeting designated to strengthen our organizational ties. Um so today we shared our needs as a
052school specific needs of what we need keeping confidentiality for our kids and our families and then also to coordinate [clears throat] support in order to find resources for these organizations to support their organizations uh to maximize their impact in helping our families, our kids here. And so that included today uh some of them like the Harvard class behavioral health uh DHS uh health department juvenile department community class of action yeah class of community action and there'll be more as we go along and we already set the next date for December 13th and uh I'm running the class county superintendent meetings this year and we have one this Thursday and so we're going to be doing a follow-up debrief. Uh I have this on the agenda with the superintendent to talk about that's this first meeting
053how it went. Um, and already as of today, we reached out to two staff members who are working with some of our families and provided some resources out of this meeting to see if we can reach out already our families with some of their kids. So, so that's a really in my mind a very positive. >> Are those meetings virtual or do you guys actually did together? >> Uh, that this was our first one ever. Uh, it was virtual for this one. The previous one, same thing for the uh RCC when it was together, but we at least once before it expanded. >> [clears throat] [snorts] >> Good. Brings us to 9.4 McKenzie next training on Wednesday, November 19th. >> This is a this is a mandated and required training for all staff in the
054district. Um I'm inviting the board if anybody wants to come. It's it's a very serious one. It's sexual abuse training. Mackenzie Nicks was out here prior. issues of PACE um legal OSBA coming out to help provide that training for our district here. Um it's taking place Wednesday, November 19th, this night, this Wednesday. Uh she's coming in two ships so we can get all our transportation and anyone else that has to exit with coaches as well at 1:00 when our students head home. So 11:50 to 12:50 and then she's going to do a second round at 1:15 to 2:25. I'm not sure why the extra 10 minutes on the end of that one. Um but there it is. I asked her to bring more. I remember Cammy, you got some of these I think at OASBO
055or something. I can't remember. Um, but this is student resources and then staff resources on the back. This for the staff have mandatory report reporting of child abuse and responding to disclosure of sexual abuse. It has QR codes on the back. And for our students, it's anonymous uh place to report to safe Oregon which then those notices do go to the principal and myself when they happen. Um, so I've asked for about 20 year or 25 of these to come come with her. So she's checking out also. >> Well, if it's anything like what she had when we went to the one in town, it's going to be veryformational for everybody. I mean, it's going to >> it was when we did it here prior. >> It's [clears throat] just going to >> you're just
056Yeah. >> Yeah. Yeah. And they I think they warned you at the beginning, if I remember last time, that if you feel overwhelmed with how it's presented, the information, you can go ahead and get up and walk out. >> I mean, she does a good job. I mean, it's it's very >> open, but there's so much information and stuff that you would never even think about. >> Yep. Yep. >> I hear you. [clears throat] >> Okay. 9.5 PBAM update. So, the last two items on this report, Tammy, if you you don't have to jump in, but this is I know this is going to greatly impact that district. Tammy will be at the very head of this one. So, I do want to give you an update. And this isn't my world, so if I
057get this wrong, definitely yell at me. So, I'm going to talk about the PE BAM. That's one of my most favorite acronyms of all of education. I just if I'm frustrated, I just go PBAM. And joking aside, so it stands for, and again, correct me anytime, interrupt me. uh program budgeting and accounting manual. Um and so it's a state mandated mandated guide for financial reporting. And then there's also and this was new to me but I understand more delving into this world with the umbrellas that Tammy has colored umbrellas in her office that designates this chart of accounts COA which is a specific standardized list of codes used by districts to classify financial activities. So this is my brief thing. My understanding is that the P pbam provides a consistent framework for tracking how districts
058spend money um to allow for comparisons across the state while the chart of accounts is a set of codes and that's the is that your embro um [snorts] within that framework that detail things like the fund the revenue source expenditure function the expenditure object and area of responsibility and provides the granular the very small details to understand exactly how a district funds are being used from the highest level budget down to the classroom level. Um, so OTE uh, let me see if this where I want to start. >> Tammy probably says Pamp quite a bit. [laughter] >> So word. >> So from so this this is from OD. So if you haven't heard about this, this is causing a lot of waves in the state of Oregon. So our current this is from OD. I'm
059going to read it to you. our current chart of accounts, the COA doesn't align with how districts actually operate, creating redundant reporting submissions. I don't disagree there. I don't disagree there. Mclassifications, audit risk, and daily frustrations. So, their plan is to fix that. And I think that's I think it's, you know, long term, I can see that being an okay idea here. So, the problem they're trying to solve, they said, "Right now, you're likely reporting the same information multiple times in different formats." That's correct. We are uh the disconnect between our chart of accounts and operational reality forces workarounds that increase your workload and compliance risk. There's solution. Here we go. The the updated chart of accounts, the COA integrates budget, financial, and program reporting requirements into a single cohesive framework. So by aligning the
060system with how you actually work, we're eliminating duplication, providing a clearer coding guidance. So the goal is less work and not more. While implementation requires effort up front, that's a big issue. I mean that you can't just sugarcoat that and I'm being very vocal about that. You can't just say require effort up front. You're going to lose people. You're going to lose you're going to lose staff members over just that sentence alone. The overarching aim is to significantly reduce your reporting burden in the long run. I do appreciate that part of it. uh one system, one submission, less redundancy, more time for the work that matters. It's all beautifully packaged. I get that. Our collaborative approach, this is the last part of their letter here. We're providing comprehensive training and developed a built-in review periods.
061I'm pausing there for a moment because I'm very frustrated with their review period, but your feedback shapes the process. This is about making your work easier and we need your input to get it right. So, I'm getting shades of the HCP in my mind where when it's feedback time, I I believe we should all be part of the process. We have not been part of the process. Um, so again, being very careful how I read some of these things here. So, a letter was put out by a huge slew of state leaders in support of districts. I have been in multiple meetings where there's 200 people on these Zoom meetings and I haven't heard a single entity agree with this. So, um, so there's a letter sent to Dr. Williams and the state board of
062education and I will just summarize here's what they're saying. They're asking OD to delay implementation because they are potentially wanting to implement this beginning this July. Um, and I'm going to read a few things here. They're asking OD to delay implementation at least until July 1, 2027. And I still think that's way too early. Uh ensuring that and they saying ensuring that there's a plan to pilot and phase in changes for districts and ESDs to work through any technical issues. We're not ready for this. >> No district in my opinion, no district. >> So there is a pilot or there's going to be a pilot. Good question. >> There is no pilot. >> I was going to say there is. Yeah, that's that's why be out quite a while, right? And they're asking there is
063not it's not possible to have a [snorts] pilot. They're asking OD staff to meet directly and regularly with representatives of impacted K through2 associations for feedback of proposed PBAM changes before taking a final proposal to the state board. Uh two more things are asking OD to seek written confirmation assurances from software and system vendors that the proposed changes are doable and will not result in significant additional costs for districts. It's going to cost a lot of money just to get our systems in place, let alone if we can keep our business manager through the stress of what's going to take place here. I'm partially being serious. Uh and then asking OD to ensure there are robust professional development modules and opportunities for technical assistance, particularly for our small districts. Mind you, there's more than just
064Tammy does. Tammy takes on the bulk of what many places have multiple people hired to do. Uh so particular for small districts and ESDs making before making keyband changes. Um and I want to read this last part. I'm going to adjust some words. So it's for specific purposes here. So so individuals who are not for this which are in the masses here um these those members and organizations have been engaging in current PBAM comment period that open on October 10th. So this is the feedback time on October 10th and it closes on December 1st. So we're down to two weeks left. Um but with the final adoption by the state board of education scheduled for December 11th. >> Oh my goodness. >> So it's already almost here. Um many of us do not believe that
065OD staff will have enough time to meaningfully evaluate any of the feedback that I'm sure is just swamping organization. If that doesn't tell you enough right there already to be honest with you. Uh there many believe there needs to be a time for the field to review, provide additional feedback once OD's made all the proposed updates to the PBAN. It's incredibly important that organizations have the opportunity to review and comment on the final proposed set of comprehensive PBA band changes before they're sent to the state board for final approval. The last one is slowing the process down. Sounds like the ACP again. uh meaningfully engaging district experts and collaborating on any final changes to pbound will ensure that our collective goals of increased accountability and improved transparency are achieved without negatively impacting a K through2
066system that's already feeling a strain of multiple crisis which you're going to hear about the next one in just a moment and we also very few districts that have the HTP on top of everything else going on so um I mean Tammy you feel like comfortable explaining but I know Tammy got these umbrellas that have the different town codes and I forget how many there are and I don't speak your language as well as you. Uh but they're going to completely take those away, break them down and what instead of six or seven put in 10 or 12 letters underneath them. >> Currently we have six dimensions. They're going to expand it to 10 and it's also going to include letters along with numbers and um and on top of that it's going to be
067um from what I understand monthly reporting to OD um on our financials monthly. Y >> so um the time frame is not doable. um they have extended they are going to they pushed it out to July 1st of 2027 but what that means is that the 2026 2027 budget will need to be built using this framework. Um, I in I think 2020 I was part of just this very minor crosswalk that crosswalked just a few funds over and that caused such a ripple effect and that was just literally just a couple funds. I think was six maybe. This is this is basically saying cuz an account code tells it's a sentence that tells the story of where the money what fund it's from where it's what department it's being spent out of what use it
068is. It's like there's literally like verbs nouns in this accounting string. And so it's basically saying you've been speaking English for all these years and now you're going to in a new you will need to learn a new language and >> that language infuses all across the district >> and we just we've been trying to go through an implementation process for frontline to get frontline to talk to our current accounting system and to work with the software companies. This has been a month's long process >> just to do this >> last April >> just to do just to get this front line to talk with um SER which is our accounting software. So, we will have to it's going to be um programming, it's going to be expenses, it's going to be to get frontline
069to because we will have to put all new account codes into frontline in order for it to speak with to speak with this. Um, >> yeah, one of the comments out of the out of those meetings I had constantly in the chat from all the other individual school leaders is you it's hard to keep good business managers. >> If you can read between the lines on that one >> and again you've got people that have already made up their mind and they don't care what happens to these schools. So there's a so so a whole bunch a whole bunch of us signed I mean in response to cla county we signed documents that was sent off to the rest of us. So our our names out there are posing the implementation of how this is
070going right now. school. We have talked with OD. We've um um some people from our group have been vocal about the redundancy of reporting to OD that we do send in um a report and then three months later it's kind of regurgitated a little bit but then it's sent in the same data is sent in in another report. So we've said can you OD doesn't talk their their different departments don't talk to one another and so that's kind of what creates some of the issues and so I appreciate the fact that they're trying to um trying to solve some problems but there's no way um I don't think there's just not a way that we can be ready for this. I don't know how to do this and I also don't know how I'm going
071to report monthly to OD and have it accurate when we're not from what I can see at this point we're not being given the tools that we're going to need. So I worry about my name being attached to inaccurate information that's going to be reported to OD through a blog system. >> Well, and the thing is we're a small school district. Can you imagine a bigger school district trying to do this? They're never going to get the information. >> Yes. Tammy said, >> you can't. >> If we have the tools, if we the tools are going to back this up. >> If we had 10 Tammies to help. >> Yeah. But it it's not possible for these school districts to hire that many people to do this. I've been through enough conversions. It is not
072going to work. It's not. And they're not giving us the tools to make it work. >> So, I mean, boycott >> well who knows where this is all going to go other than right now I mean the plan is stall stall stall um and others are saying please at least give it a fiveyear implementation plan just little by little >> that's where the push is right now is can we I'm not hearing people say don't do this it's just we need to they need to plan very accordingly to make this work reasonably for all school districts >> because it's it will be a headache >> and I can't there's no way that anybody could do it this summer at all And I really worry about um what it's going to look like because and I
073don't know I mean I guess just when we get into it but we're not going to be able to compare one year's budget to the >> new year's budget because the account codes are going to be different and it's going to be >> so I worry about that. >> Um I guess kind of have to wait and see how some of that shakes out but >> um I don't know. We haven't really been given any good information on that. And how are the auditors going to audit when nothing matches? I mean >> that is another concern. That is another concern. >> Yeah, >> there have been some auditors, I believe, that have voiced some concerns. So, >> I do know a retired business manager that might be able to help out a little bit for,
074you know, [laughter] >> yes. >> Well, hopefully they figure out um that it's probably not doable and they're going to have to change some time frames. I don't see how they can >> we said this before but yeah I guess uh >> they had to know that feedback was coming. >> Yeah I guess keep us aware of the situation 9.6 and we'll talk about OD's budget issues. All right. So here we go. OD budget reduction. So I'm going to read what I wrote here. I'm not going to show the whole packet that's been coming in since the last board meeting here. Um, not even here. Okay. October 2025 board meeting, I provided some news in regards to potential midyear reduction in the state school fund as well as the student investment account. That's the SAA,
075which we've just motion forward here for for the grant agreement and high school success grant fund such HSS. I've added this news item to the agenda to provide an update. So, here I go. Uh, so since our last board meeting, more news has been developing. It's been announced that Oregon is currently facing a significant budget shortfall connected to the new federal law HR1 along with lower than expected state revenue forecast that we released in August, late August. Uh, as the state works to balance its budget, legislators are considering reductions that could affect K through2 schools and several services that many Oregon families rely on. And you've seen that in the news also for some components. Uh, public schools statewide are preparing for the possibility of reduced state funding. And I was talking to Tammy. I
076said, "We're not at state school funding, but I want to have my mind frame that we're there. I need to be on top of everything uh with this moving forward." Um, so at the same time, some federal support programs such as food benefits, certain health care services are projected to decrease. As these outside supports shift, schools like ours may be called on to provide more direct help to students and families. Um, so some of those community partnerships, I've already have some information about how to provide food services and other health services to our families if need be. So on October 1st, what was that about five, six weeks ago, the governor directed state agencies to submit options for budget reductions at the 2.5% and the 5% levels. Now, my understanding, again, it's my fourth year
077as superintendent. That's not necessarily an uncommon request. It's they consider that more of an exercise, but there's enough individuals at the highest level that believe that there's going to be some sort of induction taking place. Now, that's not as common when we're talking midyear. That's not very common, but I at my superintendent retreat in Ghart Friday, and that's not just Cladson, but it's all the regional superintendents. I did ask a question, has this does it happen very often? And no, it doesn't happen all that often. mid year. Um, proposed reductions to the state school fund are being considered in.5 increments. In the first draft list of cuts, I have them all here. [clears throat] I believe I have to go back. It's about $18.1 million worth of cuts. Uh, um, programs such as FFA and
078some associated grants were among the areas that were flagged statewide. Um, our literacy grants, [clears throat] which has been pushed by the governor pretty heavily, um, early l grants remain intact for now, but additional reductions could expand to major programs, including including the student success act and high school success and potentially the state school fund itself, which I find interesting because uh, student success act and high school success, I believe, are funded off corporate uh, taxes and also lottery funds, I believe. So, it doesn't really have anything to do with the state school fund if I got my knowledge correct here. Um, any reduction of the state school fund directly impacts districts of every size, including the small rural district like our our jewel district here because that would be the SAA in the high
079school success. Some districts have put staff completely in their student investment account. Now, if we have done that and we didn't have reserves or other things or we didn't want to go under reserves, that would be a problem. Um, and we have funded some of our staff under some of those areas, but not their entitled, you know, their entire staffing. So, we don't have an issue per se. At least in my mind, I don't believe we do. A new state revenue forecast is scheduled to be released on Wednesday, November 19th. If that forecast does not show any improvement, the state may move forward with mid-year reductions. And so, I've already heard of some school districts that have already prepped their staff that they may be re reducing uh staff. I know my wife had a
080story with wonders. I hear about some other areas around here. So, they're concerned. Uh, no final decisions have been made at either the state level or here locally and we're monitoring developments closely. I'm writing this as if I the other two are uh news brief from the staff here. Uh, Oregon voters created the now this I find interesting because Oregon voters created the educational stability fund and we talked about this on Friday uh specifically for times like this and currently the projections. So, the fund is at 1.2 billion dollars and it cannot go any higher. It is at 1.2. There's no more money going into it. It is slowly filled to the brim by law. There's no more money that can go into that. Um, and it's available for the next benium. In a past
081emergencies, as I'm looking, it was used in 2020 during the CO9 pandemic. They were used funds are used to help prevent major cuts to schools. Um, without access to this fund, districts across the state may face major staffing or or program reductions. So, there's a push by a lot of school leaders, and you'll see what I'm going to propose as well, uh, to use the damn fund. That makes sense. Use it. That's why it's there. If you don't use it, you're setting yourself up for some major harm. And I [clears throat] mean, years down the road. I mean, it just takes one or two years to destroy whatever may be in place. And then you got to build the whole thing back up. >> Well, look what they did to us during COVID. I mean,
082my gosh, we haven't even recovered from that. And now they're going to do this to us. [clears throat] So says, "Although school funding conversations typically happen every two years, the current situation may require action sooner to prevent long-term impacts over the next several years." So superintendent, and I don't know if Mr. Freeman's on there at all, but um I will be meeting with our staff and employee groups, specifically the union heads, uh to talk them through the situation and discuss ways that I'm going to ask for their assistance and help. Um um so I put what I put here for maintaining um I got it right here uh inviting local legislators visit our school district prior but also having uh us reached out to our legislators as well giving them our thoughts about this process
083and what it will do to our specific school district as well as Gladson County. And so I do want to hit both associations to see if they'd be willing to at least if I put a letter together put their stamps of approval on it from our district moving forward so we can at least have a voice in the in the game here as well. So I just districts other challenges before like currently the HCP we're going to approach this one the same way. Um and we'll fight as best we can. Um I don't think we'll be as greatly impacted as most districts. I think we're in a good spot, but if if we were a state school funed district, um we I think we'd be definitely conservative. >> But again, how close are we to
084having to go to state school fund with the timber revenue that we didn't get? >> Not going too much into that. If Yeah. I mean, if if we continue with three more quarters of that, >> yeah, >> those are conversations I'm already wanting to have with OD in the next few weeks about preparation, what that looks like if we get to that point. So feel like I've come to the board for the last two months with not a lot of great news. >> Yeah, you always end on a high note. [laughter] The ducks won't. [laughter] Okay. Audience clarification. They're all happy. 11.0 0 board of directors tying start with director walnut >> I missed last month so I have a [snorts] lot going on kind of excited to see if the girls pull off their
085new sport they're trying to pull together so kind of be a fun thing if they can make it work but they're struggling see if they can make it I think it' be pretty cool see how it works but other than that I don't have much else >> Dr. Drew, >> I'm going to keep my mouth shut. Nothing [clears throat] [laughter] >> other than >> That's a first. I'm going to >> Other than I'm thrilled that our boys did so well in football. I mean, they did they held in there and they So, next year we'll be >> Thank you. >> Yeah, I do agree. the football team. I mean, they did uh they were definitely stacked against them pretty hard, but they stuck with it, you know, so that was pretty >> pretty good. Hopefully,
086they get a little momentum going and keep it going. >> Um, it's a bummer we don't have a basketball team, but hopefully they can start, you know, we never had wrestling, I guess, when I was a kid, so it's hard for me to fathom that we got that many kids out for wrestling and we can't get five or six to play basketball. So I know for one I'm going to Bonia a lot so that's going to be a bummer deal but [laughter] anyway director teacher >> um great fe feedback from uh Sam and your teacher evaluation. So thank you for that feedback. Um uh and I I agree it's sad that we don't have enough participants for a basketball um team, but it's great to have um that much involvement with uh wrestling. So you
087got to take the good with the bad. Um the great thing is that you got student participation in something, right? And that I think we need to keep our eye on the prize there. So, um, the mission, um, the vision, the core values, district values. Great job and getting that out there, Corey. I commend you greatly for for doing that. That's a huge milestone for the Jules School District and it's it's going to be wellreceived. So, um, thank you. And that's all I have. Thanks, >> Dr. S. Um, I don't have a lot other than I was really impressed with the football team. I went to the the homecoming game and um, camaraderie and the sportsmanship was remarkable. Um, and I feel like this if this team gets together again next year, um, they're just
088going to really see a lot of exciting progress. Um, and that just speaks well to the the culture of the school and the coaching and um, I mean when kids face uh, extended duration of adversity, you know, it really builds their character and with the right leadership, the right coaching, it's the best kind of learning they can get sometimes. So, I was encouraged to see that. And um I just I'm going to try to really pay close attention to all these uh OD changes happening and I know Corey's going to be on top of it and sharing what he can with us. Look forward to more information as it develops. Thank you. [clears throat] >> Thank you. Item 12, items for future meeting or next next meeting 12.1 building use fee schedule. We have GSAP
089GSP 54 policy. That's the one we approved tonight, right? >> No gas. >> Uh 12.3 House [snorts] Bill 3038 panic alarm system update. >> If we have anything else, do you reach out to me or Corey? Get along there. that we'll take a motion to adjurnn. >> Take a motion to adjurnn. >> Any discussion on that? We'll take a second. >> I'll second. [laughter] >> Yes. Okay. We will adjourn at 7:10. Thank you.