001All right. To the flag of Americice for all. Is TJ on? I don't see. Um, so TJU is our normal board chairs absent night. Um, 2.0 role of board members at least. Mike Warner here, Patty True here, Brian Dri here, and Jan S here. Auntie J Cox is not present. Uh 3.0 oath of board officers and board chair and vice chair appointments. Uh 3.1 oath of office for Jan Ser. Come on up. Okay. Oh, okay. Perfect. That's super. All right. I, Jan Ser, do solemnly swear that I will support the Constitution of the United States, the Constitution, and the laws of the state of Oregon, and the policies of Jules School District 8. During my term, I will faithfully and impartially discharge the responsibilities of the office to the best of my ability. Good. This
002way. Okay. There we go. TJ's trying to get on with Mike. I do so swear that I support the Constitution of the United States, the Constitution and the laws of the state of Oregon and the policies of Jew school district. During my term, I will faithfully and professionally discharge the responsibility of the office to the best of my abilities. right here. She is I just sent him the link. So, you message him at all? Did you message him? Yeah. This will be mine. I don't have one for Patty. Okay. You and I are together. Okay. I, Ryan Dietrich, do solemnly swear to support the laws of the United States and of the state of Oregon and faithfully discharge any duties which shall become my responsibility of vice chair of the Jewel School District Board dated
003this first day of July 2025. We're going to just go open for nominations for to appoint the board chair and the board vice chair. Okay. Yeah, that's what we're doing. Oh, okay. Oh, well done. Uh, yeah. Open nominations and appointments for 3.4. TJ popped in. He did. Yeah, he's Yeah, I have online. There any nominations? Do you want to give him the oath? Oh, first or his since he got elected to the school board since he's on. Can you hear me? Okay. Well, he doesn't have a big Yeah. So, uh, can you hear me? Okay. Yeah, I got you. Okay. So, uh, we're doing the oath of office for the board chair. So just repeat after me. Yeah. Just just the board. Just four. Oh, okay. Um, so I would still have him repeat. Yeah.
004Yeah. So TJ, if you can hear me, okay, just repeat after me. Go ahead. I, TJ Heox, I TJ Heck, do solemnly swear to support the laws of the United States and the state of Oregon. We solemnly swear to support the laws of the United States in the state of Oregon and faithfully discharge any duties and faithfully discharge any duties which shall become my responsibility which shall become my responsibility as chair of the Jewel school district board. Oh no office. Oh, as a board member at Jules School. The same the same. Okay. Y over again. I hope not. Do we? No. Just for No, just Boy, I'm so confused right now. We're starting over. So, yeah. Okay. Yeah. Um, so he would just Yeah, he just say hi TJ. So yeah. Okay. All right, TJ,
005that was a a a practice run. Okay. Okay. So it ITJ Hox, do you solemnly swear that I will support the Constitution of the United States? Do solemnly swear that I will support the Constitution of the United States. the Constitution and the laws of the state of Oregon. constitution and the laws of the state of Oregon and the pol policies of Jules School District 8. And the policies of Jules School District 8. During my term, I will faithfully and impartially discharge During my term, I will faithfully and impartially discharge any responsibilities of the office to the best of my ability. any responsibilities to the office to the best of my ability. Sorry, I was a little late. I was on the wrong link, I think. Okay, so now we can move to three point. Okay,
006so open nominations and appointments. I nominate TJ Decox for board chair. I'll second the nomination. Okay. So, we have a motion and a second for appointing board chair TJ Heck. Say I guess I all opposed. The motion passes to appoint teachers. [Music] Appointing a board chairs. Any any nominations for appointing a board vice chair? Nominate Ryan Dietrich. the nomination. There is a a motion and a second to appoint uh Ryan Dietrich as board vice chair. All in favor? I I motion passes. Point Ryan Dietrich as the board vice chair. All right, takes us to 4.0. Somebody's got Oh, shoot. We're sailing right through this. And that would be Okay. Okay. I, Ryan Dietrich, do solemnly swear to support the laws of the United States and the state of Oregon and faithfully discharge any duties which
007shall become my responsibility as vice chair of the Jewel School District Board. All right. Board approval andor changes to the consent agenda. I think Paige is swearing. Oh, heard the chair. So, there should be one chair. I can't. You did that. Okay. Do you want Do you want to swear me in in person next meeting? Does it matter or does it I think we should probably just do it or we just did a moment ago. Okay. Okay. All right. Uh so, and that's the right one for TJ, right? Are you with me, TJ? Yep. I hope so. Okay, here we go. I TJ Ecox I TJ Ecox do solemnly swear to support the laws of this United States do solemnly swear to support the laws of the United States and the state of Oregon and
008the state of Oregon and faithfully discharge any duties and faithfully discharge any duties which shall become my responsibility shall become my responsibility as chair of the Jewel School District board as chair chair of the Jules Jules School District Board. Wow, that was clunky. Okay. Um, takes us to 4.0 approval andor changes to the consent agenda. We are going to omit 4.3 Ocea contract. I was going to say that's yeah that will stay there. Uh just the I know it's a little confusing on the agenda here. Uh the OCA union is going is going to be voting tomorrow and ratify the contract. Um, and so I was checking with our legal and whatnot. So the board can still approve through the consent agenda their contract. Uh, and then if they approve it tomorrow, then it's done.
009But if they forever reason choose not to approve it, then I've got to come back to the board and let you know that they did not. But it doesn't matter the order. Okay. We're going to keep So we keep it on. So then we will add OEA contract uh 2025 to 2027 to the 3 13.3 items for next or future meeting in August and that will only be if it's not ratified. Yes. So otherwise if they ratify it tomorrow that will not be on there. And then we will add 9.2 gap insurance as a report and action item. We just need a a motion to approve the consent agenda. I'll make motion to approve the consent agenda as stated. I'll second that. Okay, we have a motion and a second to uh approve the consent
010agenda as stated. All in favor? I takes us to 5.0 New Halen Valley Livestock and Archery. Julie Kano. I need to turn. So for anyone who doesn't know me, my name is Heather McBain. a teacher here at Juwel School and I'm also one of our 4 leaders. Um, our 4 club has done a lot of things this year and they wanted to come and talk to you guys about what they've done and what they're looking forward to. Thank you. Hi, thank you for letting us come. I'm Julie Cono and I am the one of the leaders at Halen Valley Livestock. Um, we currently have um 12 members of the regular 4. We have nine members of the Cloverbud, which is kindergarten through third grade. Um we have um I think let's see nine total leaders
011right now between the two clubs and um one more with our new archery club. And I wanted to say thank you guys very much for letting us have it in the barn. It's been tremendous. We're taking five kids in archery to fair this year and um they've improved a lot. And we thank RJ Sixto's Applebee for being our coach and leader for that. Um this year we have um done tons of learning how to cook. We have have uh learning how to select livestock. Um we have learned all about Carrie's water bottle that had lots and lots of germs in it. Um, last year we had the cooking contest here at Juel for the whole county and that was an amazing because all the time Juel has to drive to everything else and you guys
012allowed that to happen here. So that was a huge thank you. Last year we had one person um from our club attend. This year we had six and every single one of them either got a blue or grand champion or a um division championship in those categories. It was phenomenal to see us have homec court advantage and take advantage of it. Um we have have a couple of our members or one of our members who has participated in shotgun and rifle and has gone to state and did very well in that and we have another member state member who participated in a speech competition and got grand champion in that also and district champion for that and he is going on to the state champ for that also. So, um, we have, um, grown tremendously.
013I'm going to brag on the kids that participated in the cooking contest. Um, I meant behind you for a minute. Uh, she walked in with a carton of eggs the week before and said, "You're going to teach me how to cook an egg so I can go to the contest." And she did phenomenal. and um just the kids the confidence the week before to the actual competition to get up and bring everything that they own out of their kitchen and walk in and present it to a judge and people there and then the judge critiques everything you do and taste it. So these kids have um had to overcome a lot to get there and they did fantastic and their confidence level from the beginning to the end was soaring. So again, thank you for
014letting us use the culinary room and um the skills that they're learning in that. We did a lot of activities with the clover buds to the um regular 4 age members so that they could see um learn by doing and see what the older kids are doing and want to emulate that also. And that is our motto is learn by doing and we feel that that is very very very important. Um, you know, we can do it for you, but the only way you're going to do it is by learning. And I have a whole bunch of members here that are going to speak to you and tell you what they're going to be doing. My name is Tess Cono. I am the president of the Nv Livestock Club. I'm also the president of the
015Class of Playbusters for Club. Um, and this is my eighth year in 4. I'll be showing at fair a steer paving a lamb. Um, and I have shown everything from poultry to horses. I've been showed a guinea pig. Um, we I will be participating at state competition for speeches. Um, and I have been doing uh state comp for speeches for the last three years. Um, I want to thank you all for allowing us to meet here. Um, keep our equipment here, our scales, everything uh with no charge. We really appreciate that. It's a huge uh put give us a big leg to be able to keep it at one spot. So, thank you My name's Applebee. It's my second year of 4 age. This year I'm showing a steer and a lamb. I'm a pack
016goat. Um and last year I showed um two goats and I and I just want to say thank you for use the barn and for learn how to show show to show sheep to shoot archery. Just want to thank you again to for letting us use it. And addition to showing my steer my Oh, can I give you my bio letter? I remember you from last year also the same thing. I remember the pack. So way to stick with it. Good job. everybody. Perfect. Hello, my name is Caroline Clark. I'm 14 years old and I'm an incoming sophomore here at school. This is my second year at 4 in 4. Today I would like to tell you about our club, Mah Valley Livestock, what I have done this year and what my future goals are.
017This year I started a pig project for the first time and have learned so much about raising and handling them. I'm also raising chickens and a turkey at fair. This year I also plan to have artwork and crochet crochet items on display. During the skills competition I held at the school for a few weeks ago. I made a dish called mother and daughter. During the competition, I won a blue ribbon and a reserve champion for my dish and I got grand champion grand champion for measuring. All six of us who took part in the competition did really well during fair this year. I will be showing my pig and chickens for the first time and I will be showing a turkey for the second year in a row. I also will be taking part in
018archery competition. Some of the things I have learned this year include raising and showing both small animals and large animals. Flower arranging, table setting, cooking, not tying, archery, and so much more. Next year, I'm thinking about possibly showing a turkey, pig, chicken, goat, or even a sheep. I would love to continue doing more cooking, doing more art things like crochet, or even welding. I would also like to maybe even try something new like welding or learning new techniques and skills for cooking. My future goals are possibly becoming pro a criminal defense lawyer and going to a higher educational school at a university somewhere, which I'm not sure where yet, but soon. I am also wanting to be a student athlete wherever I go next, as well as being in a band or symphony. We are
019all very thankful for Jewel School for allowing us to have our meetings here and for hosting our county skills competition. Thank you for taking time to hear about my 4 experience in our club. I hope to see you out there. My name is Ruby Sperling. I am 12 years old. This is my second year in 4. Uh last year I showed my chicken penny um at fair for showing only. Uh I won a blue ribbon on that. This year I am going to be showing a chicken and a meat turkey for market. Um, I also participated in the cooking contest that was hosted here. Uh, I got a blue ribbon and a grand champion for that. Um, I would like to thank all of you for allowing us to use this uh school to host
020our meetings and other 4 activities. um bear and just the whole 4 program has taught me a lot of things for since I pretty much live on a farm. I have a bunch of animals at home to take care of and this program has been a huge help on learning like what kind of nutrition they need. also just assume break it's pretty long time without seeing a lot of my classmates and um a lot of them also participate in fair so I like to be able to see them even at summer break so which is pretty helpful like helps b um build our bonds stronger since we've been in the same class for such a long time. So, yeah. What did What did you cook that you got grand champion at? Um, I made I
021you um me and Ebie. Uh, she was my partner. It was a group partner project. We made a avocado wrap, like a breakfast item, which was my first time making it. Uh that same competition actually taught me how to cook things on stove. So now I can make stuff at home for myself. Good. Yes. Sounds good. Thank you for again allowing us to post everything we need needed to here. Thanks for coming up. Hello, my name is Lillian and I am 12 years old. This is my first year in 4. Today I am going to talk to you about our club, the Halo Valley Livestock. What I have done so far this year and what my goals are this year. I took part in the skills competition that was held here in the school where
022I made tacos and presented them to the judges. I won a blue ribbon and a grand champion reserve ribbon. I have learned a lot about how to handle rabbits and how to show them. At home, I am also working on learning more about chickens and goats. I've tried archery at in the barn. I have I had a lot of fun helping out with the Halen Valley Pioneer barbecue and showing my rabbit and my goat at the petting zoo are put on during the county fair. This year I will have a painting, an educational board, table setting, flower arranging, and showing my rabbit. Next year I'm thinking about showing a chicken, my goat, my rabbit, more art, the cooking competition, and maybe even even giving a speech. My future goals include exploring art school, and considering
023teaching. I am hopeful to be successful in whatever my future holds. Myself and our club are very thankful for Jules School for allowing us to have our meetings here and for hosting the county skills competition. Thank you for taking the time to listen to me talk about my 4 experience in our club. I hope to see you at the fair. All right, we have another person that participated in the skills contest and her speech is a little different. She's going to offer you guys the cookies. Um, not that she made at the competition. She made them today, but that she made at the competition. And, um, I just wanted to ask if you had any questions for us or if you have any, um, things that you want to know about us. A question. The
024animals that the kids are going to show at for at fair, are they at their homes or are they here at the barn? They are all, we do not have any at the barn this year. They are all at their homes. Okay. But we do appreciate the ability to have that if um we had kids that could not house them. Sure. So, thank you. Yes. Anything else that or anything you want to ask? They're the stars. How many animals are going to there total for the whole county? No, just set us. Okay. So we have two beef, two steer, three pigs. Um, turkey, turkey, turkey. Six turkeys maybe. Um, and two sheep and two goats. Um, chickens. I'm not sure how many. Two rabbits. Three chickens. and a pen of rabbits. Also, one kid is
025probably taking 12 different rabbits. Oh my goodness. So, they'll be well represented. Yes. Um there is about usually about 106 to 120 swine that go through um that are for market. There's a whole bunch more that people have for breeders and show and everything else. And then there's usually anywhere from 26 to 40 steers. Um, sheep is usually about 80 and goats are pretty much the same. And last year for turkeys, I think we had 67 turkeys now. And there's a pin of chickens that you can buy roasters and things like that. Um, but yes, we would love everybody to come out and sponsor or show or scream and yell um support for the kids. Um, I'm a huge component that they need to hear your voice. So, anything else you would like to have
026archery? So, I'm just I know you and I talked about that a while ago, but just anyone who's just imagining what is it their skills are learning through archery? Well, a lot of great competition. Um, they have learned all about the bows and string. Do you want to talk about what you learned in archery this year? Yeah. Um, this year I've learned um just how like more ways of how to shoot a bow, how to properly hold, how to string it and unstring it and and how to how to have anchor points like when you draw back. Um, and just kind of stuff like that. Just more about What kind of bow are you using? Um I'm using a compound and there's also going to be archery is going to be I think Monday and
027Tuesday um at the end of this month the last week and it's going to be in the far back of the fairgrounds and they have a competition also it's called clout and it's like shooting into a castle and so Um they have to do that and they have moving animal targets and they have 3D um the 3D shoots um the iron bear steel steer. Can you tell me about that? Steel bear is a cardboard hardness of actual steel fader steel sorry metal bear and uh the actual metal bear is a metal bear that if you um hit it you lose an arrow but it's actual steel. Um if you uh go through the middle you don't lose your arrows. With this one it's cardboard so you don't break 10 10 15 $20 arrows. Um, but
028it's 10 points if you hit minus 10 points if you hit the bear and it's five points if you get in there. Okay. And so it there's um also sportsmanship competition um the day of archery shoot. So they don't just look at how the person shoots and their score. They want to know what their sportsmanship is. If they look the judge in the eye, if they help other people, if they shake the judge's hands at the end. Um, and if I have taught these kids that their attitude is everything, that they can be having a bad day, their animal may not dance well with them, but they need to act like it's still a billion dollar animal once they walk down there or um when they shoot wrong or miss, you know, they don't, you
029know, the judges are watching that. And I had a kid in my club. I wasn't the head leader at that time, but she had a very well-trained goat. And they, the judge made the kid switch goats. So, they got other people's goats. And they do that quite often in a fair. And um this person got a goat that laid down and stuck out its tongue and didn't move. Um and so her goat was very well trained. And the judge saw her get flustered and she was in the grand champion spot. But when she got flustered, she got way knocked down. So, we want to teach them how to keep their cool under hard situations. And um I want they are also last year, I'm going to brag on that for that too. They were the
030kids that when the show was over and the judge was talking to other kids, they waited in the ring and shook the the judge's hands, every single one of them, and they represented well. Wow. So, and that is very important to me and that they look at and if they got a white ribbon, they still walk out and shake that judge's hand and they um rejoice over that because they're learning. Great. Anything else? Um, who made the cookies? I had a ribbon to hand out. Did a great job. And I just want to say also, I know you said the kids are the star of the show, which is true, but also look at the nonprofits that I work with. Also, I I want to recognize also the adults and how collaborative this looks and
031how collaborate really is behind the scenes. And you can tell just by the looks of how the kids hold themselves and present themselves. The same thing with the adults as well. So, this is awesome to see. Well, and these kids, I am so proud of them for getting up here because um at the beginning of all of our meetings, I try to make them do a little tiny public speaking and for them to come and be prepared is phenomenal. Very very much so. I chose. Thank you. Thank you. All right. 6.0 No public comment. Quite the public comment. 7.0 financial report. None at this time. You guys want to hang out for the rest of the meeting or are you guys All right. Thank you so much. Okay. All right. So 8.0 old business [Music]
0328.0 program of study a program update. All right. So I'll keep this brief. I know we uh chatted last board meeting also about the progress we're making towards agricultural program and getting that uh submitted to the state of Oregon so we can move forward with building an act for the district. So the advisory committee met in this very room on Monday June 23rd to finalize the application process. uh necessarily announce who the whole advisory team is here, but we have seven individuals on the advisory team and we all came together with our CT coordinator of that program, Mary Jackson from the Clap Green College and we put together our um application and some visionary work for the future of the program based off of the agenda which uh dealt with our year one course offerings
033and then the advisory committee commitment and then we talked about the next steps. Um, so that has been submitted to the state OD waiting approval. Um, and and they our contact Mary Jackson does not feel there's going to be any hiccups with that approval from the state of Oregon. Uh, and she said we could go ahead and go forth and provide a vacancy notice for a teaching position for that agriculture position. So, as of last Friday afternoon, uh this was completed and now it's up and into the papers and also up on our website. uh pending applications and as those applications come in they will be also referenced over to the advisory committee who needs to look at those and make sure that the individuals who are applying have what is required by uh CT
034standards to be applying for this position and then they give the recommendations to go forth to the district go ahead and and make those interviews and that's how the program of study process works so that is the next step I will be on vacation um beginning late on the 12th of July And this I have set it to be closed on the 18th. So therefore, even when I'm away, uh I can at least forward information over to the advisory committee so they can look at the applicants through the week that I'm gone. And when I'm back on the 26th, um then we're going to be doing some interviews within about a week after that. So we can make it hopefully hiring by the very beginning of August for that. All right. Um 9.0 I know
035new business 5.1 annual designations designate designations authorizations and appointments for the Jules School District number eight for the 2025 2026 that should 25 26. Okay. Oh, I just said that. I have an old copy then because it says 2425. Okay, you got the right. Okay. Okay. Um, so do we read all these individually or read them down the line? Down the line. Okay. Patty. I'll make motion to recommend the following appointments for Joel School District. Chief Administrative Officer and District Clerk OS 332.151 to be superintendent Corey Peterson shall be the chief administrative officer and clerk of the board of directors with designated powers as stated in board policy including administration of all local, state, and federal funds and programs. Budget Officer OS 294.331 Superintendent Corey Peterson shall be the budget officer. Deputy clerk business manager
036Tammy Swearing shall be deputy clerk authority to invest funds OS9 294.810 comma 294.815 815 authority to invest funds is given to the superintendent Corey Peterson and his designate with in accordance with district policy. Custodian of funds OS 328.441, 328.445. Superintendent Corey Peterson and principal Samuel White are authorized to sign checks. Authorized faximile are approved for the superintendent and designate depository of funds OS 328.441 comma 294.805 to 294.895 US Bank Oregon, Wells Fargo Bank and Oregon Local Government Investment Pool LGP shall serve as depository of funds. Auditor OS 297A 405A 327A 137A 328.465. Clear Trail CPAs will be serving as the district's audit firm and shall continue in that capacity through 2026. Insurance agent of record. Brown and Brown Insurance shall serve as agent of record for property and casualty insurance through 2025 through 2026 fiscal
037year. Designate attorney. Miller Nash LLP will serve as the district's general legal counsel for all matters through 2026. If due to a reason of specialty, the superintendent chooses to use another attorney for a particular issue, the superintendent will notify the board as soon as possible. Official publication of legal notices. The Atorian will serve as the district's official publisher of legal notices with the Oregonian as an alternate. Breakfast and lunch prices for students. Breakfast at Jules School, no charge community eligibility program. Lunches at Jules School, no charge community eligibility program. Breakfast and lunch prices for adults. Breakfast $3. Lunch $5. District owned property monthly rentals. 83794 Highway 103 $65. Meadow Lane number 1016 $65. Meadow Lane number three $65. Meadow Lane, $65. Meadow Lane, $1,210. 83792, Highway 103, $65. Meadow Lane number two, $65. 43795, Meadow
038Lane, number 104, 6005. and 43839 Meadow Lane 605. District travel out of district meal allowances. Breakfast $12, lunch $15, dinner $20. Good job. All right. Somebody better second that. I'm not reading it again because you made that your motion. Okay. So, I'll I'll second the motion to uh accept the appointments as noted. All right. So, on discussion though during your uh rental monthly rentals, does that set us up with the outside agency? Is this say one more time? So, we're looking at having a rental company management. That's going to affect with this that's gonna that will have to have some play into it. So, we'll have to adjust this later. We'll have to make some adjustments. We can make adjustments later. Okay. I I have the same question. We were going through that. Yeah. So,
039there's been a motion and a second to adopt the appointments, the designations, authorizations, and appointments for the D school district 8 for the 2025 and 2026 school year. All in favor? I I closing passes brings us to 9.2 to the gap insurance. Right. So I know I had chatted with the board regarding pace costs are going up was 18% you said u. So across Oregon rates are going up for pace coverage insurance. Uh with the number of SAM claims going across the country specifically with PACE the state of Oregon in school districts. uh phase faces I'm aware of since they've been doing this they are now pulling off the general coverage which included pay coverage the SAM coverage which was encompassing amongst all of the uh liability portions of it at $20 million they now
040have taken that portion and pulled it out of the general coverage and now you have to apply for the SAM coverage separate from the rest of the insurance so they take a look at all districts' previous histories they take a look at our documents and basically our mission statement what we've done and what we are doing. Good point to continue to do for every district. And then once you apply for that, you are selected to either do the two to five or the 10 or none if they just determine none. Um and so that termination did come back to at two, but it wasn't 2.5, it was a two. Am I correct? Um two, they thought they could get it to 2.5. Okay. So I think they're working for the 2.5, but it is guaranteed
041as a two. Uh and so I talked to the board about potential gap coverage insurance and uh so that has been conversation we've been having with uh our agents here at Brown and Brown also. And so they did as of today get that information to us. Uh and so the coverage is a challenge to find and so according to our reps from uh Brown and Brown overseas is where they're going to find this kind of gap coverage insurance. And so only one organization got back to them. And so the coverage is expensive. It was 8 million at the cost of 180,000 and two million or excuse me 10 mill let me get this right. What I just 10 million excuse me at $200,000. Uh and so if we if the board determines that we want
042to move forward with one of those if we did the eight that would bring the district up to about 10 maybe 10.5 coverage between PACE and the gap insurance. Um I want to make very clear also that anything prior to today's date July 1st 2025 and then prior any incidences claims or anything that come from anything that happened prior to this date will fall back on our previous insurance that pace which is the $20 million that we have. Uh I know a question did come forth also about how much have we utilized uh out of what we have so far and I will say with current claims that we have in the district's past potentially coming forward I still believe we're going to have enough to cover anything in our previous time from now uh
043excuse me from yesterday backwards. So anything from today forward, anything that were to take place for claims, uh the district currently has 2 million that we can say for sure liability for any sample claims. If we want to protect the district beyond that, that would be the cap insurance just representing the year. Is that per incident or is that total? Total total per year. Total for the year 2 million total. So if we had 10 incidences at a million that is the district's we'd be bankrupt and there's as expressed with our company there's other other districts for sure out there panicking so we bumped it to 10 million is that still permanent it's 10 million for the year to an extra 200,000 for if you spent $200,000 actually you would have 10.2 two. No, you'd
044have 12 million. Excuse me. Would you have 12 million? Usually gap insurance doesn't give you that. Well, takes million. Tell you the truth. I mean, if we did if the board did the eight. Yes. If you did the 10, technically you have two already, you're only going to get 8 million more. Total of 10 total. Yeah. If you do that, you'd have to I mean, the board would have to choose the $8 million option. Then you'd only get Well, you'd be 180,000 on top of the 18%. It's already gone up plus 180,000 it gives you 8 million total. The gap's only for six. I'm not following that. No. So I mean that's why it's um so for our general liability for our general liability being covered at 6 million it's um uh $184,000 for general
045liability. So they've taken the SAM out. So we have two million $2 million worth of coverage. We can buy the gap insurance for $180,558. I think that would bring us to another that would give us an additional 8 million to bring us to 10 million there for the SAM coverage. We could also choose the um $200,000 option which would give us 10 million additional in coverage. So that would bring us to 12 million for the SAM just for the SA and the general liability has been reduced also from 37 we're down to six when I say 10 it's 10 so it's really six million versus 8 million but your two already you have so you have two plus eight so we have two already and we can purchase eight more so that gives us Right.
046That's I understand what you're saying, but usually I haven't seen gap work like that. So that's why I'm questioning because usually gap your 8 million gap is whole and you already have two. So you're only buying six. Oh. To a max of eight. That's how all my insurance works. That's what I'm asking. Yeah. For our discussion. It's great if it was 10 at the end, but my discussion the way he's explained it, it would be the full amount that we're grated for, which is EA added on top of what we have. That's how it's been explained the whole time because I think then six is just the general liability and they've separated out the SAM. So, this is purely SAM coverage. You know, that two plus eight just for SAM. The six is still out
047there from PACE, right? The six is just for general, not Sam. Oh, does that help? Yeah. Six general for pace to Sam for pace. Okay. Do we I have a question real quick. Can you hear me? Okay. Yeah. Do do we have a general idea on the last 10, 15, or 20 years with the district on how much we've had to pay out on average per year or does Brown and Brown do they give us like a risk assessment to show us what we should be at based on the past year what we would be paying? I mean, it seems like an awful lot of money to me to pay. Of course, you say that and as soon as we get sued over it, it's it's not. So, but I just would like to know
048where we were. I guess I know we have to make a decision quickly on this, but where we where we'd be in the district if we had the pace 2.5 million like we're at now at July 1. If we had that coverage in the past, you know, 10 years, what would we be paying over top of that? That's a good question. I think that's a question we can ask for sure. My thought process also as you said if if something were to take place and a claim were to come to the district for the amount of $4 million or $5 million and that prevailed right that's that's I mean that's that's a district so without it now after July one if I got this correct pace pays up to 2.5 million and the rest is
049on the districts so and that's across the state I don't I mean I can't fathom how the rest of these school districts in the state of Oregon are going to survive a couple lawsuits when they're barely hanging by a thread. So, I feel like they're they're going to have to work out something. And, you know, having to go to overseas and have to go to a a security gap coverage in London to provide this insurance just seems and we have till Friday to make this decision. Is that correct? I chatted with him about it a little less than two hours ago. Um, and with it being a holiday weekend, they can push back a little bit until next week. Wow. I don't Yeah. I'd like to really know what we what we'd be spending, I
050guess, if we were based off that 2.5 for the last 10, 15, 20 years, whatever gap we can go back to relatively to see. Maybe we haven't been over that. We can I mean, we could show that in that. Um, yeah, we can we can work on that tomorrow. I mean, if we haven't if we haven't been over that amount of dollar amount for a period of time and I feel like the state's gonna have to figure out some sort of a better option for these school districts really quick when they realize that they can't sustain that, right? I don't I hate to roll the dice on a little bit, but at the same time, I feel like they have to come up with a better option than after two and a half million these
051districts are just going to shut the doors. That's good. And that's also the issue that Pace is counteracting it also saying that uh they're also concerned about their fiscal future as well because there's so many claims going out there that they're they've never had to spend so much money on out of their you know out of their coffers as well. And so that's why they they put the down here. Well, if there was a cap on some of the stuff with government agencies, you know, I know with like say for ODOT for example, they can only get sued to a certain extent amount of money and that's it. So it's it's kind there's kind of a cap. I would think that would have to follow with districts at some point otherwise they're just going to
052be a target forever. One of the concerns also from uh discussions I've been having with other people is is um you know there's a legitimate concerns but also the fake the fake concerns out there uh that may come at districts where there's being accusations and things that are being accused of and then um having districts having to spend legal money to defend something that's may not have taken place. Ryan, this is Jan. I'm just thinking that um we're kind of on the I think we're kind of in a vulnerable position at the moment and yeah, it's a big expense we didn't plan on, but if there is a future amendment that would improve our situation, we could renegotiate on at renewal or cancel or something like that. But I think the current condition, the information
053we have to go on, the stark truth is that we're just at risk right now. And just because I want to express this in a public session also because I you know I've been in the chair since wrapping up my third year. Uh actually today starts year four. Um, and part of it is also making efforts moving forward, asking questions about will you pace open up the conference a little bit more as we continue to show that we've made improvements and whatnot throughout the years. Um, and we can't say for sure that would happen, but that would be the hope. Um, and I just I'm going to run some things down just for the board and anyone else listening online can hear or listening after the fact. Things that we have done since I'm just
054going to say since been in the chair. um because you've heard me say many things over my three years here. So these are things that I have sent off to PACE that we have been doing and it's extensive and I want you to hear it. So Mackenzie Nicks, which is PACE sexual abuse prevention consultant. We did that way back in Wednesday, September 20th, 2023. Um we're going to be planning another date with them in 2025. Uh we've updated our hallway and bathroom policies districtwide as well as designated specific bathrooms in the building for specific grade levels. Example, elementary bathrooms only, secondary bathrooms only. They're outlined in the newly updated hallway and bathroom policies document, which we've retaught again, second time this year. We're doing it again in the fall. Uh we built an MTSS common
055space process and rules expectation model in conjunction with students and staff and support our student behavior expectations. We've added a bus monitor, a larger school district bus route. District staff are out in the hallways monitoring between classroom bells. District staff are monitoring hallways during the lunch period. A new security doorbell and camera system installed at our front entrance of the district/school. Security cameras in place to monitor front door activity. ODHs mandatory training put in place in conjunction with the story school district on February 26, 2025. And we sent out all printed and video materials to all district staff and all schoolboard members on Thursday, February 27th, 2025, the very next day. We have public works trainings and annual training for all staff in the fall. We've adopted a second step, child protection unit plans for
056all preschool students through middle school with implementation already planned for 2526 school year. We have a brand new health and sex education curriculum adopt adopt adopt, excuse me, adoption with the great body shop. This is being implemented in the 2526 school year. New to the district, but it is a it's a little confusing. We have a word policy on suspected child abuse reporting form, but this is a walkthrough guide of ODH, excuse me, DHS, how to report to DHS for our staff. Uh we are emailing mailing all district volunteers the base of using sexual conduct information including all district coaches and board members taking care of that. We've also I'll read that moment. We've been keeping up to date with our board policies following OSBA guidance when they release any new updates. We've done pace
057mandatory reporting posters with updated administration contact information and posters around the building. Parent student handbooks have been created three years ago. I want to remind you that created because they didn't exist and now they're being updated yearly. The student student code of conduct was created three years ago and it's being updated yearly. The teacher handbook is being created and is going to be updated reflect current practices for the first time since 2017. The catch my breath preventative campaigns that we provide for the district. The bridges and beyond uh uh uh Kobe health services came out and did that as well. uh PACE overnight student travel professional development superintendent athletic director and the business manager attended that on June 18th 2026 for overnight travel uh field trip handbook has been created and implemented in the district
058uh risk management trainings with PACE one specifically sexual abuse molestation uh prevention is also uh on the docket for next year and then a big one here which we've been spending a lot of time in the district we have purchased the full front line central program um and we're working on confident confidentiality agreement forms that will for the first time since I think I've ever been in the district uh will be annually completed by all staff including coaches. Uh it's going to reference technology use and effective ways to use technology in appropriate ways. And it's also going to reference these are board policies also sexual harassment policies, sexual abuse, suspected sexual conduct reporting requirements. I may be missing a few more, but it will be an electronic signature that our staff, all of them will
059be required to read and electronically sign that they've read those policies for the district here. Um, and this is I mean this you wouldn't have seen this stuff three years ago to this level. Um, so we are making the changes and I sent this off to to uh Brown and Brown and Pace and let them know and I'm going to continue to add to this and continue building a mission statement to showcase how seriously we really do taking the safety of our kids in this district. Um, so that's why I'm throwing that out there because this is all part of the package of what we're doing with with this aspect for insurance and we are at a very um this is my opinion. We are at a very uh delicate time as a district um
060and very vulnerable. And TJ makes a good point. Uh if districts don't have the money and something were to happen, what do you do? The thing is we can't count on the legislature to do anything. They're done for this year unless she calls a special session and it's not going to be to talk about insurance. So we're done for the year. I mean, there's there's no hope for this next year, for them to do anything to help us. We haven't had any claims over the two million, have we? Uh, I mean, I will say in the district over two million. Yeah, we've had just one over the time that I'm aware of the districts. Yeah. too. So I don't want to say where we are two million. It's short notice to spend $180,000 that we
061could Well, what I'll say is I mean we'll continue our conversations. I mean they did say as I literally an hour ago roughly two hours ago had conversations we can ask further questions. I mean TJ also asked questions about looking at the past practice and histories of the district. What what have we seen out of that all? Um yeah I other than when the numbers came through today just my jaw was on the table. I did not anticipate that amount. We are kind of coming late to this because of transition between insurance companies. So we're just kind of which is why they're kind of pushable. Yeah. We're So we're coming late to um late to the renewal. Y because of that. I mean, I don't want to spend the money, but I just don't see
062how we can gamble with our school. It's going to take one claim if something happens, and it could be nothing that we would ever anticipate happening, and we're done. We don't have the money. Cy ask a question. At our meeting with Brown last week, was he did he say that the average claims are between three and four million? That's what the average is right now. I believe I believe you said usually the asking price is around five, but when it comes in place when they've settled, it's around that that amount. So two million wouldn't even cover it. And based on the uh carriers willing to provide the gap coverage, we've had one offer just one and it's limited to choice of between eight and 10 and they are going to go back and see if
063they're trying to bargain something more around the five million range. By looking at the cost, I'm just assuming you're going to reduce 30 40,000 from that. So you're probably talking 150 140. So, we're going through Brown and Brown to source the gap insurance. Correct. Correct. Is there any other being just a separate entity? Is there any other way of trying to I guess it it would be nice to see what other districts are doing? You know, I can't imagine everybody having to go to But I know Brown and Brown Services. I mean, they're specific to school districts and they have, I think you said, the largest clientele of the districts and we're not the only district they're doing this for, right? Yeah, we are not. done this for many districts, right? I'm just wondering if
064there if any they're seeing any other districts finding somebody locally to provide the gap insurance without going overseas to somebody else. My assumption is Brown and Brown. These are discussions again. I know we just started with them, but uh if there was, I would got the impression he would have that organization would have found that out. That's why they're going overseas. and he said he said a good amount of these organizations and I don't understand the whole concept of it yet uh but more majority of these organizations come from overseas that's where they can afford to handle these type of claims not here locally in the United States in London I mean if we want I mean can uh get some more information over what Wednesday Thursday and then share it out with the board
065and I don't know if we set a special that's we have to session or something to get it. Yeah. So I'm open to that as well. I'm assuming it could be a virtual meeting that makes it easier. I think the more information that we have that the better but the better we are because when we go to when we have to answer to the public of why we had to spend that kind of money at least we have more information to back it. Yeah. We're we're talking potential, you know, two to three positions of employment we could have for that same amount of money that I need to make sure that we need to that that's our best option. So I just I just want so the information we're we are looking at specifically is
066looking at our past I don't know how many years but going back and shooting them out and looking at maybe what our average has been for spending off on claims specifically around same uh items here maybe 10 15 years worth or something I don't know I don't know how far or how hard it is to go back I guess I mean saying 15 years might I don't know but it' be nice to have an average at least of what we've done and then and Beyond that, then I can we can also talk with Jeff and just find out what are the other districts doing and be a little more specific about if there's anyone more local, which I'm fairly certain the answer is going to be no. Uh, but I'll rearticulate that question again. Is
067there anything else I miss? But even looking backward, that's important and relevant, but our current climate is important to realize that it's just a higher incidence now. whether they're valid or invalid, it's going to keep happening. Well, and look at the inflation. I mean, everything is going up and up and up and all these claims are going to be going up and up and up and up. So, you can't go back and say, "Oh, we only had a claim of, you know, $100,000 where now it's probably a million dollars." It's just right. And in a environment where it's just more prevalent. Yeah. Yeah. and have to go back and investigate claims that aren't valid. That's another one that's I I I do agree. Maybe maybe we just look at the last couple years and then
068find out what what some of these other districts are doing would help me validate it myself. I guess I mean maybe just locally what what's what's class of county doing um districts wise what are they doing for gap coverage? What's seside doing? they're getting their deal with lot more suits than we are. I don't know that um the business managers that I've talked to in the area, they don't have the claims that we so that they're not needing, they're not seeking the gap insurance because PACE is covering them because PACE was covering they took the SAM um insurance, the SAM coverage out of the general liability umbrella And there was the option for 2 million um I want to say 5 million and 10 million and so so a lot of districts are still getting
069the 10 million but because we've had um some occurrences um because we'veurrences they will not insure us at the 10 million or the five million they're offering us the two and was trying to negotiate for 2.5. Yep. So that so the other um business managers that I have talked to are not facing the same issue that we are. Okay, that makes sense. I'm I'm sorry I missed that part. I thought everybody in the state was going to 2.5 something. No, no, it's bas based off of it's based on our bad driving record is what it is. Yes. Okay. saying yes. So going forward some suggestions if this is okay that I'm so some suggestions they um again we can't know that for sure this will make a difference but um to show that like Corey
070presented all of the um things that we are doing moving forward to prevent this to the best of our abilities. from ever happening again to being um to just being on top of policies, procedures, and creating a um um oh my gosh, what was it called? Mission statement. Mission statement. A mission statement and presenting that um and you know, we might be able to in a year or two drop off from the gap insurance. So, it's that PACE is a pool and they're running out of funds because of all of the claims that they've had and that is why our insurance has been decreased. So, yeah, the business managers that I've talked to are not facing the same issues we are. Wow. Yeah. Well, I don't see any I don't see any other choice but
071having to pay for some added coverage. Unless we're going to put a large chunk of reserve funds away for just something to cover us, you know, which would not be a smart move either way. Where are we going to get the reserve funds? We don't have it. Yeah, I'm thinking HP. We don't have any We don't have any funds. Well, I know. I'm I'm I'm not Yeah, it's not It's going to be dwindling. It would It would be roll the dice on talking Yeah. I mean, I think the only thing we can hope for is to go ahead and do the gap insurance right now. Make I mean, do everything we can possible to make sure that we stay on the straight and narrow that this doesn't happen again and then be re-evaluated next year
072on our performance and then the year after that on our performance to hopefully we won't be in this situation in the next couple years. I just don't see how we cannot do this with the climate that we're in right now. The whole the whole world is this way. And I mean, it's not just us. It's just everybody's having issues. Our representative, sorry, I'm sorry. I do think the representative from Brown said that um he um he or somebody from his office in the future would be happy to come speak at a board meeting that they that they do this on a regular basis. Um again, not in time for this. Um but I think to make some more to make it quicker. Well, based on our based on our current numbers and what we're looking
073at for litigation wise, what would be the recommendation, Corey, for which coverage we would need to get? Um, I mean, I, this is me personally, if if we can get the five million coverage and get it up to seven 7.5, I feel pretty okay with that. um it's still hard for me to swallow, but but I at the same time I look at this aspect and and looking at all the other districts and having communications with various groups and whatnot. um knowing that yes, it's a chunk of change, but the alternative be an absolute nightmare for everything, for the district in general, for everything, but financially, if we're speaking that verbiage, um 100 180,000 versus four million um for a year or two uh of extra protection. Um, I'm leaning in that direction, but that's
074that's right my head just because again seeing everything that's out there in the districts and hearing and talking and I mean this is been top of the subject line with with the districts for a long time now. I mean talking since the St. Ellen stuff broke this has just been all over in the news. Well, I think too that this is such a shock right now. Yeah. whereas we're we're all in good shock, but next year we are going to know what to anticipate and hopefully work towards a lower rate. So that's all we can we can do. But do you want me to I mean you want us as a district to continue to talk with Brian Brown a little bit more for the next couple days and then find out what we have
075by Friday's the holiday. So almost half. So sometime by sometime by Thursday we can chat and then we need to set up a special session whether it's virtual or not Monday Tuesday. That's what I would that's a little bit more time than today to process. I mean you think of both sides of it. It's like you spend that kind of money on you know that kind of a thing such short notice. But then on the other hand, it's like when that does come around and bite us, it's like why didn't you buy the gap insurance when you guys had the opportunity to? It's like I mean it's a criticism either way. Yeah. You know, yeah, it's choose your opinions. But but what's going to hurt the less down the road? I think we need to
076purchase it. I do. Let me get some more information. because I just can't see if we don't and having one claim could just or another one right behind it. Yes. So, I guess table until we hear back from you. Yeah. I'll connect you again tomorrow. TJ, did you catch that? I do. Yeah, I agree. Yeah. Okay. All right. Um, moving to 10.0 superintendent report. Uh, 10.1 property management update. All right. So, I did meet with the property management company, Northwest Property Management. This is title here. Erin and Brennan. Um, the reps coming out here to the district. They did take a look at this one of our units. We talked about potentiality moving forward. So tomorrow at the morning, I'll be meeting them in the seaside area uh to discuss further. In fact, I actually
077have the management agreement. I'm going through this a little bit today. Uh and so we're going to talk about what it looks like to be able to partner up with them moving forward at this point. Um so basically, it's just the management agreement, property information, uh all the fees that we've already brought forth to you so we can outline what that looks like. uh also talking about maintenance and repairs and how that would work in conjunction with our uh department here in the district as well. So this is the step forward to move into uh the agreement with this organization. So that's basically what tomorrow meeting is is to shake hands and start the process to get this going. Then when would it take effect if everything goes according to plan or schedule when would
078they actually take over? So, well, that's where I want that's what we're gonna discuss more because currently we've been working on as a district with our uh agreement, housing agreements. Uh, and they also have their housing agreement. Um, and so we talked about their housing agreement would be provided to anybody who's in the housing, you know, the district housing, but ours would be in the amendment on top of that. So, we're going to we're merging those two together a little bit tomorrow. That'll be discussion. I don't have exact data when they're actually take over, but my thought process is it's going to take a little bit of time to get all the details planned out. Okay. All right. Audience clarifications. I have one. So, for the property management, are you going to be sending out
079notice to all of us letting us know that we are going to go forward? Yeah. once this is official that we'd actually shake hands and sign documents. Yeah, I didn't want until we've done that, but yeah, I will. Okay. Uh 12.0 board of directors time out like 4 was a great good to see the kids early in the 4. It's a good program and is a great really great person for that position. Amazing. But yeah, lot of lot of little stuff but on that aspect more information on the insurance that's just insurance. They just need to wear a mask and carry a gun wherever they go. Other than that, that's about all I got. Same thing. Well, 4 wonderful and I'm so glad that we are supporting them as much as we are. It's wonderful.
080I love to see it. The little tiny. I mean, it's just it's great. I'm thrilled with that and I hope we keep keep it going. And the egg program, I'm great. I'm thrilled with that, too. That's a big deal. and insurance totally in stock. So anyway, that's it. Correct. Um to the audience and anyone listening and the public in general, I want to thank them for their trust in me and electing me to the board. Um I take it seriously and it's also a great pleasure to be so involved in the community. And speaking of community, again, the 4 uh folks are fabulous. The fact that they could keep these kids engaged, um helps us during the school year, uh helps prepare these kids, which is our main focus is get these kids ready to
081launch into a productive adult life. And so thrilled with that and thinking about the future of 4 art here plus the growth of our a program. It's just a lot to look forward to. Yeah. Um I agree about the 4. It's definitely my my favorite part of being on the school board, right, is feedback like that. Um one of the biggest things that I'm an advocate for, and everybody probably knows this by now, but sports, right? sports and 4 programs um specifically just teaches people to be um competitive at a young at a young age, right? And then we turn people out into a very very competitive world, right? So I think people that uh take part in programs like 4 and particular are definitely more successful um down the road. So, Corey, have fun
082on vacation. You deserve it. So, um have a great time. And then, uh when does the new principal start? When do we get to meet him? Um July contract starts now, but his number of days is 2:30. He will start July 24. July 24th on Thursday. Yeah. He's already been in a few times already. We had conversations and shown around with us. Good. So, will there any be anybody here when you're gone? Mike Scott is going to uh Director Eox. Um, you guys nailed everything I wanted to go over. Um, I wish I could have been there with the 4H kids tonight. I know that, you know, my kids have been involved with that through uh most their lives and it's a huge deal for, you know, those the leaders on that group and the
083Cono family is has always been huge. So, um yeah, insurance stuff, I don't know. I I feel like we're in a rock and a hard place, but that's where we're at and we got to figure out how to get better and hopefully they can give us a better game plan of like, you know, hit these hit these marks and um we can move forward on a better path. Yeah, thanks everybody for electing me. I'm sorry I couldn't be there tonight and this week's been a little hectic and uh I just got home so we'll see you guys all shortly. Thanks. Thank you. 15.0 items. Excuse me. Items for next one policy JHCosis headlight third reading. Yay. go to a fourth or you said no board policies for July. So I didn't give you I I
084take board policies over insurance conversations. Yeah, I think everybody here would building use schedule and 13.3 OA contract uh if needed. So be to add OS 15 25 23 27 uh so leads us to 14 14 go ahead if they use fees do we actually charge to use our building I was say that's why you can't but we don't typically in the past not typically affect who's using it and what it's for if it's for my personal gain. But I will put another I want to visit that conversation. 14.0 motion to I'll make motion to I don't know what time it is. 7:25. 7:25. So second and uh a second by director talks uh to adjourn at 7:25. All in favor? I motion passes.