May 19, 2025 Budget/Board Meeting

001Right. I think we're all here. I'd like to call the budget meeting to order. And do we do the pledge of allegiance first? Thank you. I don't know. It was surpris. Thank you, budget committee members and board members. Have we had a chance to review the proposed budget? Oh, yeah. Roll call. All right. Mike Wac here. Here. Ericson here. TJox here. Ryan Dietrich. Jam Song here. All right, open it up for any discussion or questions on the proposed budget. There any community input, questions or comments? I do have I mean I have some some questions. Um well, I think first of all, whoever is in charge of dealing with this needs a raise because Um but there are uh some sections where I'm seeing uh reduced FTE and increased uh salaries. Um and then I

002it I was kind of piecing some of it together where we're seeing um like positions spread out between various funding. Um, but some of them I was kind of struggling to find out for. Um, I don't I don't Do you have an example? Um well I mean even on the page 16 um you see a uh decrease from 8.94 to 9 or 7.96 uh FTE but an increase of uh about 51,000. [Music] So that would be in the primary instruction. So that's going to be um certified salaries. So, without having the complete breakdown of everybody's salaries, I'm sure it's just going to be the increase um um probably actual salaries that we have um that we had this year than the increase that we're expecting next year. And then we did move some of the

003um the people around in their um functions they're getting paid out and also a the act program also because they're going to be adding an act taking uh potentially pushing some more funding into the certified positions which should be the act program. Okay. So, uh, where would that where does that program show up in in the budget? That's going to show up under, um, it's going to be split funded out between, um, primary instruction and secondary instruction. Okay. And the new SPED uh, director also same same thing. The budget will show it in two places. Yeah. Then there was one as well for um you'll see under um the board the superintendent superintendent didn't the way we just are coding um the secretary to the superintendent. We just changed the function of where that goes.

004So, no FTE has changed. It's just that it has been showing up under the office of the principal and we've decided to change that to where it's truly that position is truly being utilized under the um superintendent and the board. Okay. Yeah, that was that was another one that I had. Um yeah. Yeah, but that answers that question. Um on page 18 under uh function 1122 um the middle school co-curricular um there's the uh section 130 additional salaries um and that one I was just I'm trying to figure out what it is um because there's an increase of by my math 223% [Music] But there's no salary or FTE or salary um for that, right? So that is where we plug in. So this is middle school um coaches and also part of our athletic

005director. And so there's no FTE um associated with that, but it's just it is all of our coaches and we put them in there at the um maximum level that they could be um that we could encumber them at. Okay. So that we would need to encumber them back. Okay. Got it. And if if we do not have the coaches, we will not spend that. Yeah. Okay. So with with that, how does it go from 17, 18, 19 to 43? We just budgeted it at the at the highest. Those are just the what was budgeted in actuals. So yeah. So in Oh, sorry. Um actuals on those 1718 right or the other budget item. So the N so the 2024 2025 budget that is the approved budget not the actuals correct. Okay. So what's the

006increase for the proposed budget being 43,000 as opposed to last year's proposed of as I'm learning more my position better just trying to budget at the highest. Okay. So, okay. Yeah. So, like the middle school, um we have middle school, um wrestling now, middle school, um middle school, high school. So, yeah, just all of the all of the middle school that we can that we can budget for. And again, part of that is the athletic director as well. Okay, that makes sense. Now I'm going through now that you answered that first question that I had. I'm seeing that that's an explanation for some of these that I um put the majority of that at the 80. What is that? The majority that goes towards the 80. No, not the majority of it. I would say,

007but it's it's all the middle school. Um, so you're talking about 12,000 coaching sports. So it would be 12 basketball. They're making about 3,000. You've got a basketball, you've got volleyball, you've got cross country, got track, you've got wrestling. Am I missing something? Football. And football. All six of those. because um okay. Uh so on page 20 um under uh function 1132 uh under the salary section 100 employer contribution um I mean we're seeing a $15,000 increase in uh in salaries. Um, but then we're seeing uh about a $16,000 increase in PERS employer contributions. is that I also just have that additional salaries for high school. But the um you know the previous answer answers that question but Well, I'm looking at the budget from 2425 and it looks like that we probably did not

008budget enough for the PERS contribution um in the 2425. If you look at that compared to the 22 23 and the actuals so the increase I would say that is probably this one is probably more accurate. Okay. So it's is it to retroactively cover the um I mean not having budgeted enough. No, because it's still significantly higher than both of the previous actuals, right? Yeah, I could look into that. But again, if we're not going to if it's not going to be needed, we won't spend that there. But it does look like it's more in line from the actuals. Okay. Yeah. And then where we're seeing um like on the same page and uh pre kindergarten program um where we're seeing there's several sections where we see a salary with uh no pers. Um, is

009that just is the PERS being put into a different portion or are those employees not uh not PERS eligible? [Music] because it has uh from the previous from actuals of 2023 2024 there's PERS contribution and then also last year's budget has PERS contribution um but yeah nothing for this year, right? But and it is a reduction. It looks like a reduction in, you know, the pro proposed FTE, but it's still is there still is FT in that. And that was one that I was trying to figure out where the if if that FTE moved to a different uh funding category. Um or if that just that position moved to a uh alternate funding category then um where is that located and does it um Yeah. So that was um an instructional assistant in there. That

010was just a very portion. And this is paid out of the general fund. This is the general fund. Most of our preschool promise um most of our preschool um FTE is out of the preschool promise which you'll find in 256 down there. And I'm imagining that this person that was Yeah, this person um it's just probably the way it was set up in payroll that it just did not come out of this um the general fund. Okay. Oh, okay. Um on page 22 um there's a an increase in certified salaries um at both FT and a large increase in the proposed budget around 66,000 um is what I guess yeah what position is um being added that's going to be the special education director. Okay. And then I did go through and there were several

011sections with uh increases in travel out of district. Um, and I'm assuming that that is just budgeted based on um like you're shooting high not probably not going to spend all that. Okay. Isn't it quite a bit pull out of our SA don't we investment account or um for travel out of district are we talking student or um I mean in the same in the resource room travel out of district went from 3,000 to 5,000 um over the last year. Um I do see it being higher prior to that but then way lower prior. So So the travel out of district also includes um it also includes like um uh conferences and stuff. Okay. Yeah, I I I figured that I was just uh with a lot of those sections I was trying to figure

012out why the increase or why there was an increase and then not having last year's actuals. It's kind of hard. It was hard to right or I guess this year's actuals. Um it's hard to kind and that's how that's a good point. This is how we do the budget. So, we have the bud budget worksheet that has um all these columns you see here and then it also has what year to date we've spent. So, Corey and I go through it and we kind of go back and forth like do we should we increase this, leave it the same, you know, best guess, what's coming up and just kind of make a plan from that based on all of that information. But this budget document does not show that column of year to date so

013far. Okay. Yeah. I mean, and I'm used to working with budgets where we have to spend it and so, you know, in there then we have to have to use it. So, a lot of that is or a lot of my questions kind of based in that. Um, so um So then um that position on page 27, the managerial classified position um that is something that's being transferred over and being divided into Yes. Okay. All right. Just wanted to be clear. Yeah. I don't know how and when it, you know, through count code changes that that position got moved over to office the principal. It doesn't in our district it it we just wanted to have it um truly reflective of where it's at. Okay. So that's why we moved it to the superintendent and

014board as well. Okay. On page uh 31 general or from uh function 2540 um the budgeted amount for past year under 530 improvements capital it's 250,000. Um and then for uh this year the proposed is 50,000. Um I guess question is uh what is that or what was the intent of that being used and why is there such a significant reduction for this year? The um we did use it this year to resurface the track. Okay. So, we just left 50,000 in there in case something else were to come up. But, um, we did not we we had to track resurface this this f this whole year. That was 227. Pretty close. Yeah. 230. So, is that I mean, so you have 50,000 budgeted. Is that for possible like I I guess what what is

015that going to be used for? It's just so the way um the way budgeting for schools work is that we have to have the authority the budget authority to spend some money. So this gives us the budget authority without having to go out and um go through the budgeting process again to go through and and so it may not be used for anything but it's there in case we need it. Okay. You have any major plans capital improvements? Well I I put that in partially because of the stadium. That's one thing I want to make sure we take a look at that stadium and make sure it's ADA compliant. Yeah, that's one area. Um, I know we've talked about the door in the gymnasium, but that would cost way more than $50,000. And we also

016have that in the capital and food. Correct. Um on page 32 under student transportation uh we see a decrease in FT but an increase in post salaries uh is that I guess yeah what's the justification for so we do have a decrease planned in transportation the transportation person is potentially going to be moving to position different position and um increased because there's talk there's talk of um activity buses and so and also there may be another need for transportation of um student traveling consortium travel to another school district. Okay. So that gives us the leeway in there to do that. Okay. Um, same page. Uh, function 2660 technology services. Uh, 114. Uh, is that the introduction of a new position or is that the managerial classified? It's just classifying it where it should have been

017last year. Okay. Next page under 390 other professional and tech um see a reduction of $100,000 from last year's budget to this year's we had um contracted with Northwest Regional ESD to have a tech person out here twice a week and we no longer need her services because Abby has been going through a lot of training and schooling. Okay, great. page 62. [Music] All right. So there is uh under function uh summer school programs elementary as well as uh 1430 summer school programs high school um receive a $50,000 um increase last year and this year uh for summer school travel. Um and then prior to that we did not have anything uh what is that spent on? So this is the other grants and um OD comes out with grants for summer learning and um

018there was talk last year that we could have received that grant. We did not receive that grant, but we needed to put it in our budget because if we did receive it, we would have needed to have the authority to spend it the same as this year as well. Okay. So, yeah, it's like summer's and there's a lot of criteria that go along with it. So, it just gives us the authority to spend it. Anything in these grant um in the grants, if we don't get the grant, we can't spend it. But this gives us the budget authority to spend it. So, if it is budgeted for student travel out of district and you do get that, is that something that can be spent $50,000 on summer school travel? And yeah, and that also you

019forget the ground. Yes. And it's also goes towards again that it's kind of misleading but that out of district travel is also um like summer camps because some of these some of these grants will pay for summer camps and so it's like travel out of districts for that part that specific grant is part of our student investment account. Okay, which is about 218,000 218,000 the next couple years but they divy it up. So part of that part of our plan is summer programming and travel. That's just a small snip of that fun. Okay. Um okay. So on page 68 um under instruction for it's function 11 one1 420 for textbooks. Um I guess I'm wondering where is that coming from a alternative grant as well? Early grant. Okay. Um and that's something that we haven't

020had before or correct. Okay. Year two year two of it. Yes. Okay. And we are we are adopting some curriculum using that early literacy. Okay. Um in that same on that same page uh we're looking at additional salaries salaries and uh and per employee contributions um of $47 $12 $4 for social security. Is that accurate for I mean yeah this is like if we were transporting somebody you know back and forth for maybe four Wednesdays or something. Okay. And it would go under it would go under the early literacy um student transportation and Yeah. Yeah. Okay. I don't do all like the breakdown. It's in there as a formula and it when I put in the in this so I couldn't for sure exactly accurate but but that's how it put that $3 in there.

021Yeah. I mean on the next page too under workers comp compensation there is $2 for workers comp. It's a formula you put in the salary and it breaks it down. So yeah that I am just relying on the system to do the right thing. And so the on page 81 the textbook adoption fund is that a new that's a new program as of last year I'm assuming it's not but we did not you can see in 22 and 23 23 and 24 we did not adopt there's been no adoptions this administration it's going through and we should be adopting on a yearly basis different per the state of Oregon they have requirements for adoption periods and our district has to miss those moments Okay. Yeah. So, those are the actual on page 82 and 83.

022I'm just curious post employment benefit benefit fund. So, we had um a few employees who retired from the school district. I'm not even sure 1990 in the 1990s. And they had a special post-employment benefit fund that was set up that we kept track of on a spreadsheet year after year. And we paid for some of their expenses. And um we have um um one person left in that program that has just a little bit of a balance left. So in the next couple years, we won't even see this on here. Okay. Um so based on the uh I mean actuals for 2022 23 24 uh and then we see budgeted for 13,100 I mean it goes about 3,3500 and then 13,120 and then back down to 5400. So the 22 23 23 24 are the

023actuals. Budgeted is what we budgeted for. So I don't actually know what the actuals are. I'm actually thinking there may not have been only maybe this um this year just maybe even one or 2,000 actuals. So we budgeted that much. But each year they kind of age out like Okay. Yeah. Okay. on page 87. Um, under food service seeing an increase in um salaries but a decrease in associated payroll costs. Is that an accurate assumption? under salaries 100 if you look at proposed budget and then associate payroll costs 200. Yeah. [Music] Trying to think back if I know of any I do not know that would be again like I said I put in the salaries and then it formulates that all out. So based on what? Based on I can look into that. Yeah,

024it's just uh you know looking at the actuals from previous years, we're seeing pretty close to the same if not higher payroll or payroll costs and actuals. Um although we did make some changes to the insurance this year just how we divvy it out a little bit different this year. So I'm just trying to think I know I'm trying I know I'm trying to think if that would factor in that at all and I think it may because it goes after again off of the actuals that we've had so far year to date. So and calculates that out. So yeah, somebody's insurance may have changed which could just account for that. Mhm. We'll get to that. And then um on page 89 just with the capital construction fund um there's not really a breakdown of

025how that is going to be spent. Um it's kind of just there's category for improvements and that's that's it. So, um, yeah, I guess is there can we get a breakdown of how that's going to be budgeted? Well, I know it's in the proposal. I mean, one of one of the things that you were talking about was potentially the gym roof and seismic upgrades also. Uh, we're be applying for a grant. Uh, so third time applying for that grant. So, I'm not even sure if we're going to use those funds. I know that, but it would come from that aspect. It would also come potentially from the gymnasium store. I know that was another discussion. Water and situation with running out of water consistently in the summer months going into the fall and then as

026you mentioned prior to the uh EDA complaint from the stadium those four items. So um wait so there is a breakdown of what will cost what or just throwing a number out there? Put a number in there in preparation in case we have to go that route. We don't have I mean I don't have a number specific to the gymnasium at all. Okay. if we get a grant to touch that. But with the current fiscal situation as well, unless we're in a dire need, I want to continue to hold off on that for another year. But I'm having there in case we have some sort of issue where we have So where does that number come from then is what I'm kind of trying to get at. I know we pulled that in from last

027year also because that was the same thing that we budgeted for the uh I believe for the roof. we had put in 2 something million and I know the door over there was going to cost us what 150,000 or so. Um so we I'm not exactly sure how we came up with that exact number that we rolled over from the previous year. I don't recall how we got that from last year. Okay. But like my thought process was 2.5 for a gym roof and seismic and then putting inund whatever it was thousand maybe that's where that comes from for the uh gym door. Is that a 2.5? That's an estimate that was previously given. Okay. Well, thanks for bearing with me on all that. Well, thanks for going through it. I'm impressed. Good question. Your

028your co your comb is very fine, too. And uh I like it. I can appreciate it. Helps just being confused. I appreciate you going through it. Yeah. And the one that I'm just not sure on is the the cafeteria the kitchen uh with the FTE or not the FT, but you know I'm talking about a salary increase. Um I can see the insurance one potentially but the other one just I don't that one just I can't figure that out. I do remember something about it. You know, and part of it is thinking also because we're in the middle of contract negotiations. Yeah. If there's something in there that was potentially offered that we're putting in just in case. One thing that I think would be helpful in in future is having uh the proposed budget

029for the previous years when we actually do have the actuals. um just I well at least for me it would have been really helpful because then I can see oh we're not spending this much money rather than having it kind of look like you know this is how much we spent this is how much we spent now we're asking for an extra $50,000 um in the past two years. So, so actuals to date is that like if you had well I mean actuals to date for this budget would be great but actual or having the proposed budget for we have the actuals for the prior two years but having some way to see the proposed budget for sorry budget for the prior two years would allow people reviewing it to say oh well you know

030this is proposed but it wasn't spent so there I mean it it kind takes away the need to ask half of the questions that I just asked because I can say, well, they're being wise with this money. They're not just like, we have this, we're going to spend it. Um, which is usually how a lot of businesses run. So um yeah, so I that I it's just a recommendation would be a great category especially since we don't have like I mean could cut out the last three sections for this like just looking at it portion. Um yeah, I can get you those documents. Okay. I mean, yeah, like you've answered the questions that I've had, but I think that for, you know, if you have someone else that's new like I am coming into this,

031that would take away those questions because you could just answer them yourself. Um, so it's just a recommendation, you know, it it would have made my review a lot, but no, it's it's all it's mine and thank you for answering those questions. Feel a lot better than I did coming into this. Yeah. Any other comments, questions, discussion? Did we three? Did I miss that? We should go back to item number three. Yeah, number three. Did we've got to approve the minutes? It says I miss I just signed them and brought them back. Are you over there? I seem to have misplaced my actual agenda. So, that's my fault. Great. Thank you. Okay. So, do I need do do I need to ask for a motion to approve those minutes then? Okay. Uh, regarding do I

032need to read them out? We can make a motion to approve the consent agenda which will approve 3.1 3.2. Okay. So, may I have a motion to approve the consent agenda? I'll make motion to approve the consent agenda to include the minutes of April 21st, 2025 and the budget agenda for May 19th, 2020. Second. Thank you. And all in favor? Oppose? No. Thank you. Okay, so we've hitting up 4.0. Now we're um You don't want me to do that all again? You are a party volunteer. Okay. So, uh at this point, sorry I'm so new to this. Do I ask for someone to move to approve it or is that for the next meeting? Well, I guess if there's any discussion on anybody feels pretty good on this, we can I'm now are you satisfied

033with the answers that Tammy gave you or you Yeah. No, I'm satisfied. Okay. So, you would go ahead and So, you would approve for tonight the agenda the budget. Yeah. Yeah. I'll make a motion to approve the proposed budget for 2526 school year. I'll second. All right. All those in favor? That's unanimous. Thank you. All right. So moved. We've approved the proposed budget for 2025 to 2026. You also Oh, this part. Yeah. Is that right? At least um and then approve the tax rate. Oh, okay. Right. So, do I read this and then we make a motion? Okay, we'll get there. Uh whose great idea was it to appoint me? That was mine. I stand by it. All right. Uh so the the proposed 2025 2026 budget is as follows. General fund 11 million7,789 special

034revenue funds $18,210,421. Capital projects fund 2,657,75 total of all funds $ 31,875,285 with a tax with as presented or amended. This comes with a tax rate of $376.9 $3 and how do you read that? $3769. Well, how do you read that? I I would It'd be $3.77. Okay. Or rounded up. Yeah. I'm stuck on like at the gas pump. $3.77.9. Thank you. 0.9 per $1,000 of assessed value to be assessed in support of the general fund. Do we have a motion? Motion to approve what Jen just said. And second. I'll second. Okay. Thank you, Ryan. All those in favor of adopting the budget as read. I. Any opposed? None. None opposed. Pass or so so decided. Thank you. Okay. Uh, at this point, are there any audience clarifications? Thank you. All right. I like a

035motion to adjourn the budget meeting. All right. Second. Thank you. All in favor? Any oppos? All right. So car. Thank you. part of the regular budget meeting. She was just approving it. We'll adopt it tonight. No, it's not on. I think that's the next It wasn't on the agenda, but I guess you could add. No, we'll adopt it next because we have to have the budget hearing. Yeah. So, this is all proposed. So, that was the approved approved for vote, right? Okay. We'll have a budget hearing and then um the board hopefully will adopt it. Yeah. All right. I assume you don't need me for anything else. Thank you. Thank you. Thank you. Thanks for being with us. Great question. Have a good night. Although all the stuff I was doing is in your address.

036Okay. I will call to order our May 19th, 2025 regular board meeting at 6:50. Please rise for the public meeting. I'm never s Do it again. Roll call, please. Mike Wac here. Drew here. DJ Hox here. Ryan D. And here. Okay, we have a couple changes to our agenda tonight. See first we're going to add an action item for 8.3 moving moving 9.0. Okay. Moving 9.1 at the a program uh US update to 8.3 under new business and it says action. It'll be an action item. And we are going to not have the senior class on 4.0. They're going to give us a post trip in June, I believe. So, we're not going to do 4.0. They won't. Yeah, they will not have any reporting tonight. Any other changes? So then 9.2 then becomes 9.1

037just to understand. Well, they all change after 4.0. It disappears. Oh yeah. Well, that's a good rather than cross them all out. I'm just So if everyone's good with that, I'll take a motion to approve the consent agenda. I make motion to approve the consent agenda as changed. We're not having 4.0. You have a second. I'll second. All in favor? Thank you. Public comment. I do have one signed up for public comment. Please come up, Terry, or turn that mic on there. Hi, my name is Terry Louise. I don't know all of you, but I am a community member. I have a statement to read. I've been a community member in here in Jules since 2016. My husband Joe accepted a teaching position at Jules School when we were living in Arizona and the peer

038three children. Originally, when he had accepted the position, we'd heard that there could be some housing available. But when we inquired about it, the housing was full and instead we were referred to a local person who had rent to us. Unfortunately, we came up here sight unseen and when we pulled up to the rental, there was no running water, no working refrigerator, and holes in the ceiling that allowed you to see the sky. We were lucky enough that Joanie Layman pulled over one day and asked us if we were done glamping and told us about another local rental that was about to be available. We were able to move within about a month and even though it was never really up to legal standards for a rental in Oregon, we made it work. A couple

039years ago, the situation became unlivable because of a black mold issue. large holes in the walls and floors, exposing the moles and repairs that were not being done. Items were going missing as the person hired for repairs was coming in and out as they please. In a desperate situation, we inquired about housing at the school and at the time the only housing available was what is known by some people as the superintendent house. In the last couple of hours, I was told that the board would like the house we're in to become administrative housing again. So we will be asked to leave is as it is part of an offering for incoming administration. As this discussion happens regarding where my family is housed, I want to come and put a human face to things. My

040husband has taught at the school for 10 years. Our oldest god daughter graduated as saludiatoran and our middle child Abby is also her classes saludiatoran this year. Abby has spent her last two summers for campus school providing maintenance support. Our school is an elementary student. Our son is a elementary student at the school as well. Teachers and other staff in school housing have real value. Asking those people to move is upending. Personally, I was diagnosed with cancer in November and have been out of work and receiving treatment for several months. I was really hoping to officially be in remission and back to work before any more upending events were to occur. We have a daughter focusing on our senior trip and starting college classes, not thinking about having to move. I know this school doesn't

041have property management and that conversation is on their own. In a lot of ways, this h housing situation has been very casual, and I would not have expected the school to tell us we have to move in a short period of time. The school has housing for staff due to known lack of available housing in the area, but we're being given the task now to find housing for our family for what? I emphasize again how upending it is to tell someone to move when there is no housing available that would adequately house our family. We are a family who has been a stable part of this community despite incredibly unstable times here in the district. Having to think about where our family fits next is a real stress and makes me feel like the human

042element that is the school community is forgotten. I came here to speak about this because I know this is a conversation between the superintendent and the board members and I felt the duty to speak for my family and to show you who you're actually asking to leave their home. Thank you for listening. Thank you. any financial report questions? I didn't want to say that on um Thursday we received our third quarter timber revenue. Um it came in at um one roughly $1.1 million. the county did make an error in um depositing our county school timber. So, we're next um next board meeting you'll see on there um we will repay we'll just pay back the county roughly $187,000 that they are that they overpaid us. So the timber that we Please don't give it back.

043The timber money that we received more or less than what we had anticipated slightly more. I mean we're still going to be in a deficit of one one and a half. Even even if the next one comes in at two, we're still going to be pretty good deficit. We're still the lower half. Yes. I say 7 7800 better. We had a lot of problems with the buses there too big bus. Okay. One of the buses. Yes, we have been. Yeah. Yo twice now. I see that large amount. Yep. Which bus is it? Two. I mean, is it one that goes up on the highway or is it one that just I think it's a highway bus I believe after that second round that's been at least according to Joey finites has been fixed now. It

044was actually actually going to be added in for a third third issue but only diagnosed whatever that was. So in the last however long it's been now a couple weeks now at this point this bus has been running just fine. I believe it was an ejector's issues if I remember right. Okay, bring us to principal report. Okay, so with our state testing, um we have five tests that we give to well it just depends on what the test is. We have five different assessments and we have 175 assessments because if you have like a seventh grader will take math science or no math and and English language but there end up being 175 tests that we have to assess and we're down to 13 kids have started the test but haven't finished it. So we

045roughly have 7% of our kids that have started the test haven't finished it, but they both finished the test. So we're that's a long way to say we're wrapping up our state assessment. Um, as far as our Swiss data, we have our for last month, it was the lowest number of referrals for the entire year. We had 26 referrals for the entire month. And so that was in as far as the That was the lowest for the year. It was also the lowest per day. It was like 1.24 referrals per day that was coming down. So teachers have been doing a really good job of keeping track of things. And that goes with our tardies. That's why we've seen a big reduction. We went from last year when I when I actually did the um

046random numbers. I think it was a couple weeks ago or LA well maybe it was last week we the year before at that point we had 91 targets at that point this year we had 55 so because the teachers were out in the hallways and it's just amazing to watch them I mean they're out there interacting with kids saying okay well you can hear Mr. Freeman's voice. You had two minutes and getting kids to class. But because of that, it has dropped 40% from last year. That's a real celebration for us. Um, our bus behavior and attendance reward. Remember, we had we wanted each bus to have 35 days with no uh well, what you call referral. If they didn't have a problem, you get a point. At this point, as of today, we had

047three of our bus runs that met the 35 point goal. And the bus that that has fell behind a little bit, they had they need six more points. I think there are nine days. Cory told me I think there's nine days left. So, we're hoping they make it and there's no guarantee, but we're hoping that they make that goal. And then as well as that, we've been keeping track of attendance and students need to have 80% attendance and that's for that's everything except for unapproved approved um absences. And so at this time, I think we had maybe six kids that haven't met that goal. So we're moving ahead with those with those two um systems and the MTSS team set those goals and so we're meeting for the most part those goals and so it's

048been it's been good to see. Is that the blue bus? I'm not at at liberty to say which bus it is, but my complaint that the students gave him, it's more than twice the students on that one bus and it's not fair ratio because they're over. It's true. It's true. Just speak for the kids. I shouldn't have made a joke. Yes, it's the blue, but I think they're going to make it. No, this is the only complaint. This wasn't a fair ratio because there's twice as many and they're overcrowded on that request. Absolutely. So, questions. I'd ask for comments, but I already got one. I'm just going to say good job. I mean, this is fantastic with the information that we've got coming up. Yeah, it's great. Your staff is is working hard and it's

049working together. If you got to sit in on meetings that I've sat in on Wednesdays and listen to the teachers talk about what they're doing, how they are coming together and saying, "Okay, so and so's is struggling. Let's let's try to find out." It is it isn't to catch them, it's to help them. And it just is a it's a great thing to see. And the program that's being set up for next year, which you'll know we'll hear more about, is to really hone in and have teachers be responsible for students. Not that they aren't now, but I mean, okay, I have my 10 kids. I'm going to check in with them. And so that that that program will be coming out with more detail. But, uh, yeah, Juwel is a special place. And and

050this is, uh, it's exciting. It really is. Six days left. Yeah. Six days. You can do. Thank you. 7.0 old business. We have sex education curriculum adoption. I know our counselor Miss Nat's been here for a number of these years. So, and I've had this book up here for a while and I know board members have had access online. I don't know if everybody has looked down there, but I know through the last couple months we've talked about them and then she's had a few families come in, not a lot, but a few families come and take a look at it. Um, I just didn't know if they want to have more discussion at all about it at this point, but I there's I have nowhere else to go other than follow board policy, which

051says the board shall approve the plan of instruction, not the cost, but the plan of instruction. I just want to make sure there's a clarity because I know when we did the second step uh program earlier this year, I think we were talking about money and to help finance that that was already approved through the budget. Uh it's just the overall curriculum uh instruction that's going to come forward. And so that's why I'm asking you today. We're just waiting for that approval from the board so we can move forward with this. Uh what kind of negative feedback have you gotten from the curriculum? I haven't gotten any negative feedback about it. That's good. Uh if anything, this this here encompasses the whole shebang of everything. Uh what Natalie has talked about is more of a

052conservative approach, which it comes through some of these specific folders that they provide. Uh some of the hot topics that we, you know, people might get a little bit little entangled about because differences of beliefs and families and how that might come out. Uh but at least from my for from the board members, anybody coming in the district, myself included, it's pretty pretty conservative and that each each lesson uh families have a chance to opt in out of each lesson, not out of the whole subject matter, but out of each lesson. So therefore, they can they can still come in take a look at it even before it's even taught, take a look at it. Um I do know that this was briefly talked about with the board back during principal Tyer's time. this when

053this started to kind of roll out a little bit. The district has had cop version of this years ago probably four or five years ago prior, but it needs to be updated. This is a well-known system that goes through all of most of our North Coast schools here. I haven't heard any drug concerns at all because what I've seen and read through, I'm pretty comfortable with it. And if if a family wants to opt out of a certain they have that's their right, they can do that very easily. So I don't see any reason not to go ahead and and adopt it. I mean, and it's a working document. It's if it's something that comes up and goes, "Oh my god, that's not what we at all." We can change it. And board policy also

054expresses every two years uh to be reviewed and updated by annually in accordance with new scientific information and effective educational strategies. So that needs to be happening every every other year that we just review what we have and if there's updates present that to the board. I agree. I mean the lesson plans are very you know there's not a lot of deviation in there. So, it's going to be pretty and I think I'm good with, you know, the parents being able to opt out. I think that's they don't want it. And the few that we had down here, I may correct me if I'm wrong, but they came down with a different idea, kind of reviewed it and left. Pretty good, right? So, if we're good, I'll take a a motion. not all at once.

055I I'll I'll move to approve the curriculum um as presented. I took a lot of time to look through it online and I was pleased at how uh safe it is. It's it's it's lowkey. It's just the basics. And the fact it's so flexible for folks to pick and choose what part they want to have their children exposed to, I think it's it's a very um very livable solution that meets the state criteria. And so I think it's a good choice. Do we have a second? All in favor? Student B health center update report. But I don't have a whole lot because I again in discussions with the schoolbased health organization over here Sherry Ford in specific. So I did express my recognize professor the information from the board from the last session which was

056basically and correct me if I'm wrong safety as number one about access to this center during school hours basically via students here in the district. Uh then also policies around what they can offer uh to our community. So we're just scheduling a time for that right now. The only thing that we've had just brief conversations about is instead of having it open just proposal have it scheduled out so people have to make calls in from the district from the community and schedule something else. So it is not a walking clinic at all that it would just be they would know who would be coming in at what time and they would have their own checkout procedure and those kind of things. Uh but we haven't talked to you in depth beyond that aspect. I just

057want to give you a heads up that we're going to be meeting here in about a week or two u to discuss that a little bit further and I'm not pushing this at all. It's just a matter of whether we want to do this now or not. But I I want to make sure we have the information if this is something we want to do and also can they handle the capacity what that looks like. But and the same thing I think you mentioned Ryan about making sure if it's open up with our kids here um we know exactly who's coming in. And so for me it's in my mind at least uh making a phone call to center and setting up a schedule. You know, we versus they can do that. Well, it wouldn't

058be on I mean it would be more like specific days like for example we have them here for once or two days a week two days a week with meal health services. Yeah, we could schedule something during that time. Uh for me it would be also if we have patients in there and we have students coming in. I mean what would that look like? If we have somebody from the outside, we have students that unannounced or you know how that could happen walking the clinic. Is that something we want or not want or is there a system that we could put into place for that? think that we could work something out to where there's a a community member there. Maybe this student needs to wait just 55 minutes or so before they come in

059and get the community member in and out. Yeah. Or a little sign on the door or something. They can lock the door and say we'll be back in five minutes or something. Go to the office. Thank you for that. Go to the office nursing station. Yep. I mean, I'd like to see us a resource officer involved. Know what I mean? if we're if we're, you know, opening it up to to anyone while there's students on site, right? I'd like I' I'd like to see in my perfect world, I know that's a tall order, but just to see a a resource officer on site, you know, some sort of partnership or collaboration with the sheriff's office or something like that, right? There's just it's just too much. It's just too much to Well, I think that

060could be worked up, too, you know, right? with if the person's going to call in and make an appointment, call up the share. Okay, we have someone that needs to come in. What is your schedule so that we can schedule everything? I think it could work. Yeah. It's not going to be just on the spot, but I think it's a doable situation. Yeah. To where we could work something out like that. And I'm not opposed to having a resource person. I'd love to have full time. Exactly. Right. Right. Love you to pay for it, too. I just don't know how much use it would get from your community. We don't know. I mean, maybe nobody will call. I don't know. I would have called last week. Yeah. Can somebody do stitches there? I would have

061called last week. Okay. New business property management. Let me grab it here. So, I know this has been since I'd actually stepped foot in the chair. So, I've expressed this, but I'm going to make an expression, you know, public session here. U I don't know if any superintendent takes on the role of a superintendent role to be a property manager. Um, I know you've all heard this from before. I think I'm going to say public sessions because it gets a little bit too personal. It's very personal at times uh when you have housing whatever situations and there's alignment. I'm a comfortable process that I'm in a position I have to do certain things where uh I'm the you know I'm the employer and then I have to have to go into moments where these are

062our family's lives and I and I recognize that um and I know I've had conversation with some of you guys about possibility of bringing in a property management system to come in here and take over that responsibility for for the district so it keeps superintendent out of that relationship for the district. I think it could be some troublesome uh moments in those things here. So, our uh fiscal assistant Marcy put together a wonderful team to the following organizations at this point. She'd be aware because right now you have one from the uh North Coast Property Management, but we did send them to the Oregon Coast Property Management, Nest Property Management, CPS Property, Beach Property, Sen's Real Estate Property Management, and the Porttown Property Management. These are all located, some of you guys probably recognize them

063from Atoria, Gearhart, CESIA, and Dor. These are some of the bigger property managements out on the coastal region. Not a single one other than the one that I gave you uh is able to handle what we're asking. Two, I believe two organizations said no, they just were too far out for them. Uh but North Coast Property Management is the only one that responded back and said yes, they could help us do that through that aspect if we wanted to do so. So, I literally just provided this to you for information purposes. I'm not saying I'm moving forward with it. I just uh ask you what your thoughts are on this one. I've had a couple conversations with a few of you guys, but not everybody at once here. And inside, you know, the first page

064just tells you their background. And then the second page talks about their service approach. Um, marketing, advertising is nothing we would need them to do. That's not anything. I mean, this these houses fill up very quick. They're the number one thing that attracts people here. Uh, property tours. Yes, that's something I have been involved with. When we have people coming in, I have to take time out of the district to go out there and check the houses. Mike Vincent will sometimes do it as well. Um application reviewing screenings. I I I take all this information in rent collection that does go through a business and whatnot. So, I'm out of that after initial here's all the information for the hiring stuff or the the rent agreements. And then tenant communications. I'm directly involved with most

065of the tenant communications if it's repair work. Well, that is mostly head of maintenance here for the district. Um, they talk about regular inspections. We stepping in. I don't know what the prior history has been with the previous tenants and how that works. Uh, but I told Mike, I'd like to do at least annually once a year when the summer months come up just to recheck pull pull off the the rental agreements we have and look at the house and just make sure everything else is being followed through like the pets that we have, you know, we have number of pets or do we have a pet or not have a pet? Look at the damage in certain areas. is looking at some of the higher end needs equipments because we've had I know one

066of the houses was in here for one of our previous uh tenants here for I'm just guessing 8 to 10 years or 12 years and there was no knowledge of anything in that in that unit about what repair made had you know had to take place. So when that person left, there was lots of money that had to go into that unit, but we hadn't had any maintenance time put into that because we didn't know and we respected that privacy. But uh but it would be one of those once a year we just regularly inspect. Here it looks like it's every six months and it would not be district employees. It would be property management people. Um what else is here? Legal compliance. I do worry about that also. Um so they want to make

067sure they comply with local, state, and federal housing laws. uh eviction protection, recordkeeping, um all things that take time out of the district and we have to go into those areas. Uh they have technology and tools which is brilliant also. That's something we got to leave we have to that level um for all of these components here. And then the pricing structure, they do have a onetime setup fee of $500 to set up an account with them which organization 10% of the monthly rental income from each of the nine properties and then a onetime leasing fee. That's 50% of the money uh charged upon each new tenant. So I think that's about $2,700 for all the houses. And that's a one time. It's a one time lease. One time fee. Is that per unit? It

068is per unit. Yeah. So you like the forplex four times or is that that's how that's how I read it for every charge? Five, six, seven, eight, nine. Each new tenant placement. Yeah. That's 500 times nine. Onetime leasing fee of 50% of the monthly rate. So their rates are what? 600 roughly. Um, yeah, I think I figured that in the rate. It would be about 2,700 if everybody were to get up and leave. We had to have them all come back in a leasing fee of 50% of monthly rate. And then $150 property inspections of 300. Actually, never mind. I'm way off. I'm sorry. That's why I had the wrong number on there. The 2,700 is the $150 each visit twice a year. So, it cost 2,700 bucks to do the property inspections. uh %

069monthly rental rate. I mean that's you're talking about 300 bucks a forlex and then for superintendent house I'm guessing 600 650 somewhere it's about half half months worth of rent and then repairs. So that's another aspect we've been taking care of that here in the district with our own employees with our own funds coming out of the you know the payments for the rental payments to pay for these. But it's $95 for the first hour, 75 bucks for each hour build in quarter increments. That was going to be one of my questions after I read this. So, do they come in and make the repairs or do they tell us what needs to be done and and Mike would go up and make repairs or how does this repairs work? And that's also my question

070because my understanding in my mind would be they would be able to tell us what the repairs are and then our people go in and take care of it. Uh but if we end up going with this, to me it reads as if they go in and take care. kind of what I thought that I'm sure it is 95 for that. Sure it is. Yeah. Sure. That could be negotiated probably. Well, that's what I would have. And then building materials. Who would pay for the building materials? Do we pay for those or does that come out of the budget that we comes out of ours because they go out of business pretty quick? They pay for all that. But I did know some Oh, yeah. Oh, I hear you. Okay. They're all contractors are helping.

071they've got their own insurance liability. Um, but I'm just throwing out there because this really does take time out out of my out of my district functions. Um, when you've got turnover in the housing, um, it's it can get expensive already just to turn it over. I mean, we're looking at one unit right now that get ready to turn over and I won't go into it, but it's it's not going to be cheap. It's not going to be cheap. When do you want to make a decision on this? Um, I don't know if anytime is a good time. I mean, I I feel like you could if you want to take a look through it, I can have some more conversations and come back and see with what they might be able to negotiate with

072some of these terms. And if you guys have any suggestions or things you've looked through this a little bit more and just say, "Yeah, you know, maybe ask them these questions or maybe they could do this or that." But I would say definitely not tonight, but I would say sometimes I like to see, you know, as far as I've been having to on this for quite some time. I don't feel like it's anything that the districts you have to be do on. It's too small of a district where everybody's way too personable here to be your landlord and work with you the same day and there's issues in one house could be it just seems like a nightmare to me. I'd love to see this taken off with your team. I'd love to be hopefully

073they can negotiate a little bit with the you know the labor portions because it'd be great to use a local contractor to have do some you know if if the local guy could do the work to have a local guy do the repairs keep some of that in the valley but I don't know if that's all that's broken up or not but if they had a contractor that they would put all the time that would be really nice if they would come out here because a lot of times people don't come out right on their right on their website. Yeah, it says they have a dedicated team for um handyman and repair projects, but they have subcontractor management needed. And sometimes it just depends on how busy we are. We could have projects all over

074the place in our maintenance and what I was just want. How's that going to look at here? you looked at this based on what we charge for rent based on our out we have an idea what it cost us to maintain them well part is I mean how often are we going to be getting new people in and out of these things because my idea is I like to be able to keep them in there as long as we can um because it's it's a change of fee all the time I mean we're talking about I'm assuming the charge to set up an account once we've done it that's it no matter how often we stay with them but if we're um but we're talk about the 50% of the monthly rental rate charged upon

075each lieutenant and maybe that's not too much. I mean, if we're I don't know if we're pushing people through there. Um, but the amount of time that I spend on this um and that Mike and his crew spend on it, it's a lot. I mean, it's it's a lot. Well, and with regular maintenance and inspections, it probably start saving money. That's a good point. Well, case in point, one of the houses in the back here of the district, what we thought was, I believe, just a rot, not just, but a rot problem. Uh, or mold, excuse me, mold behind the kitchen area, which they yank everything out there. Uh, mold extended all the way through into the garage where they found a bees or no, an ants nest, excuse me. They found an ants nest

076back there. U then they realized that it was starting to rot underneath there. water behind the kitchen sink. The kitchen sink and it just poured all the way through in the found not foundation but the with flooring everything else extended into the past the hallway with this divider uh the siding that had to come all the way off. I mean it was a disaster. We just put in new this is just recently, right? Yeah. This is just starting this we just put in so I mean Mike and his crew and whatnot spent couple months or more two three months up there and now it's one of the best houses up there. But whichever one you just said continue maintenance inspections of these things on a continual basis probably could have caught those things. Yeah. But

077again I don't know what previous history has done here for those things other than I know we had a house that had no enter for probably 10 8 to 10 years outside of the tenants. We didn't know what was going on. Again invasion of privacy. I get that. That's the idea is not that just look we get the big ticket items just get a good sense you know see we can look around and see and see and then appliances also make sure everything's good to go and make sure that they're still in good working order you don't want a fire with the stove and then pets and you know sometimes pets are the other one being diligent by our pets and keeping things clean around the environment are we allow do we allow pets right

078now so deposits on pets So, we have a we have a contract, correct? Yeah, it's in the contract. It talks there's a whole not a whole lot of a whole section about pets and the fees and whatnot. Well, I'm definitely interested in looking into this and tried to get something together. I haven't we didn't pull anybody outside of the coastal region, so I don't know if I mean the distance between there and over there in Hillsboro. I don't know if you want me to reach out further, we as a district can reach out a little bit further, but right in the middle. I mean, maybe there's hire a couple different sites. It is telling to me though when you have how many how many groups we reached out to to for getting someone out here

079so much up front before they even drive to your house that's not in here. So 75 95 for the first hours 100 bucks to get them. That's a good question. But most of them is usually 150 bucks just to get the plumber to show up and then he starts 90 to $100 an hour. Good point. Fine with the service. I mean, I'm not against that at all because I'm guessing in the past we were hiring we had either a contractor hired through the school anyway. So Mike was working with a contractor who was then paying the subscript to come out which, you know, racks up pretty quick in a hurry. Well, we don't put a lot in the rentals, but when we do, we put probably everything you made back in. So yeah, we do.

080I mean, we just have two roofs replaced and I'd like to give them to you, but CHP I put a hold on putting another roof on right now because the money has been because of all the needed repairs. So the rates are pretty low. It's not like we're making a lot of money on this. Okay. I'm not asking to raise the rates. I'm just saying they're pretty wealthy. And that's something hopefully as long as we're sustaining, right? That's sustain go backwards. And that's another thing I also thought about also in order to pay for this aspect of it. Uh and I haven't gone through the tenant laws. Again, that's not what I went into into this business for uh so I don't know what it is. If it's 10%, I don't know what it is.

081It's 10%. But even then, you look at surrounding rates all across and the infight rate is the rent $600 to $700, 750, whatever the 10% is going to be. It's still steal. Oh, yeah. It's an absolute steal for rent. When was the last time the rents were raised out here? I have no idea. Yeah, we just raised them a couple years ago. Was it not? So, that that's something else I also thought about. How do we how do we build something into this to pay for that? How would the whole our tenants and our community appreciate by having service coming in every what six months inspecting and looking make sure these units are at the best shape possible. It's worth the extra extra money and for longevity of these units for for our district. Sure.

082Can we do we track the units individually costwise or they do they I don't think they come out that way. That would be but if we were to call your service they probably keep each one the contract 3500 bucks just skip the door. I'm sure Mike must have like a file of all of the invoices and stuff but we don't we don't but they're all attached in infinite vision so it would take some work but we can figure out I'll bring more information for the next meeting. I have a question about that. Would that also include the um like the groundseping around it? We talked about that before. Or did it say No, I did not say that. in our leisure. I've been doing it all myself. It's like because I think one of the

083issues about that is the forlex team whose responsibilities around the forlex you've got four people there and who's gonna who's going to take care of the lawn or whatever? You think it's all graveled up front? It is. At least he's got that gravel. around the party. You just got to vote back. Everybody else got the bag. Five acres. Okay. Any more discussion on that scholarship committee recommendation? Okay. I I apologize. There's been a lot going on the last couple weeks. Uh so we had our scholarship meeting with the students. I know I didn't I don't remember what day that was. Last Thursday, Wednesday, Thursday. And as I said before, I don't remember a time we've done these. I'm not saying the district hasn't done these before, but I've never been involved. And I know the

084last three years. And I'm fairly certain prior to that, this was not going on. So, so we had a board member, Patty, we had district certified staff member Bart Freeman, myself, Tammy, and then uh Emily from the PTO president was present for this. We called each student in. Um so we had them sign up for interview time. So they all came in. We had 10 applicants out of the 11 seniors. And so it was it was great. We learned quite a bit actually about this pro, you know, this aspect of how to do this because as we walked through it, I remember talking with the rest of you guys there saying, "Boy, I think as a district, we we learn more about the process and how we maybe should continue to do this, but build

085upon what we just did last week." And so the questions, I know I have them here. We asked some a series of questions. Maybe they're not somewhere here. But but we asked him a series of questions. I'm gonna pass these out to you guys. I know these are these are public documents on the uh these are the uh pathway options that we have for the district. That's the security. We're good because I know uh because I know one board member had asked me and it's it's in our it's on our website in a number of our documents here but the high school diploma options pathways you can see the standard diploma the honors the CTE tradeworkforce and the backside is modified extended alternative certificate and for the scholarships all but two were going for the

086standard diploma and so you can see how that's broken down per credits 24 credits the honors is 26 credits but you also have to exceed lang language arts, mathematics, science, state test assessments, uh demonstrate essential skills. I mean, there's just a number of things uh you can see a list there for the honors. I don't want to go through them all. Um and so they have to meet that. We have one student right now who are going through everything right now uh that they're we haven't quite finished it up yet. They took their language arts assessment yesterday. Um so I can't say if we're not or for sure if they've got the uh the honors aspect of here. And the honors is worth $12,000 scholarship. You think about that. What school district offers a $12,000

087scholarship when you leave? I mean, that's amazing. Um, and then we have one student who is doing the CTE trades. You can see what that is. You can see how the GPA and, uh, senior projects, uh, community service, CT3 completer, OSHA 10 certification completion, uh, just going down those list. And we do have one that has hit all those components. uh senior who's graduating. And so that is a $10,000 scholarship for them. And so we've already went through that process for that student. Um then the other eight individuals are going for the standard diploma. And we talked about that they had to have requirements for completing a district diploma, which we're in the process of looking at. All of them are currently as we see it. A GPA of 2.50 and attend at least two

088years in the district. um full-time senior year with an average record attendance record of 90% and that's with excused absences. I want to make sure we clarify that. And then uh let's see, must complete an application by April 15th. Every single one of them did. And eligibility of the scholarship expires four years after being awarded. And on top of that, they have the pathways to make sure they meet these components such as the senior senior uh uh service time, which is six hours. And then also if they exceed any state assessments, we're figuring that out. And so I've got the list here from our post advisor of everything that's taken place with our students. And so we're we're finalizing all this information. What I need from the board is at the end of the board

089policy. It states the committee will make a scholarship recommendation to the jewel school board for approval at the May board meeting each year. And so here we are month of May. And so representing the scholarship committee, I'm going to ask for your approval uh to move forward with all 10 applicants for their uh maximum word that is allowed for them for their diploma pathways for their scholarships pending that they've hit everything and we're contingent upon that they've hit every criteria required which as I told you before I'm going through that process with Miss Alfred right now post secretary and pending that they're doing that if out. Obviously, I'll reach out to the board if anybody individual wise and also to the families as well, but right now I'm just asking for authority with the assumption

090that right now everything looks good. Um, and I have the authority to go ahead and forward it, offer these scholarships for the graduation. Do you want a regular motion? Well, since I was on the committee and I was thrilled. I mean I kind of when I first when we first talked about why are we doing this we're going to automatically get these anyway. It was a wonderful experience listening to these kids the students that we have and they it was just eyeopening and they've all got a very good vision on what they're going to do and where they're going and I thought it was great. So I will make the motion to you want approve scholarships as recommended or it's saying um board for approval for recommendation. Okay. Make board make a motion for the

091board to approve the scholarship committee recommendations for our students. I'll second. All in favor? Hi. All opposed. Yeah, I I'll just piggy back that Patty and say that was it was fun. I was excited to see what what the future of these kids are young adults. Um but I'm also thinking about the opportunity how we can excite future future student and their essays. Did they have help with them? I was going to ask this the other we were in there. I thought they they were really good. I mean, that's the problem. I mean, they were really good. Too good. I can't answer that one. I think almost too good, but I can't answer. Okay, that'll bring us to a program POS update. Okay, let me grab another document here. So, I I move this from

092a just an update to a action item. So this is a board policy has not been updated since 2015. Uh it's only one sentence. So recommendations to add new courses or programs or to delete existing courses or programs must be approved by the board. And I know we had our um garden program. You know, we had Martha up here showing showcasing to the board. Uh that alone just has the press out here. They were out here last week. Uh they called a couple times. Uh they have photographer out here. They're also doing another major story with this in the newspaper. Uh very impressed by this. The North Regional ESD would like to also jump in with the district. I mentioned that to you yet, Mike. Um because we're working on program of studies for different

093districts and they've highlighted a number of them. So they like to jump in and highlight us for next year. Um so that's another wonderful opportunity. Um but in order to move forward with this, I I I know I asked you guys also, are you okay if I continue to push forward a potential for a uh for the district. We have a lot of excitement for it. We have grants coming out all over the place. Uh we have a bee grant that was just uh solidified a few months ago. So, we're going to have actual bees here for pollination pollination of the items or the the garden items here. I'm not a gardener. So, um but I spent last track of my days sometime last week, whichever day it was at the Mertz campus with Mary

094Jackson. She's our CT coordinator for the district. Um, and so this is to take our CT program as a district, and take our construction, which has been the number one for the program, still keep it intact, not remove it at all. Don't change anything with construction. Uh, but take our A program and make that the main CT program of our district. And then umbrella, make that the umbrella for construction, and we can start to build other programs underneath it if we want over time. Uh, so it doesn't change anything with CT components for construction. I just want to make sure very clear that we nothing's going to change with that. But what it does, it opens up the doors for our a program uh through Taylor Community College uh and through a story school district

095and I believe Rainineer because that's the teacher I met with was in Rainineer. Um it opens up our doors for potential for business partnerships and for animal sciences in the district and for horiculture those kind of components. Um and it took about six hours to go through this process. It was a long process. uh in so putting together a site council. We have to make sure we put together indust industry specialists. So we have a post-secondary environment for the kids so they can walk out with a certification and college work as well so they can find some business structure and need them before the exit out of the district uh setting up for the workforce component. Um so this application I said took some time. It would need uh the approval of the board for

096me to actually submit this application uh for approval which I do not think will have any problem. Uh the head of OD uh for agriculture actually contacted Mary Jackson while I was in at the campus not knowing that I was working with her and just asked is it Juel I heard Jewel might be jumping in as separate u because he's very excited by it. Um and so I know there's grants there's people watching. Uh we just submitted a $55,000 grant also um to potentially uh get access to a I don't know what you call it, but a closed garden space. A green houses. Yeah. Um so green houses. Yeah. Thank you. So you should see my garden. Oh boy. But there's there's I need to talk to Martha. She can tell me how to do

097what I'm doing wrong. But the interest is definitely there. we have embedded within this this current school year an A program per se without actually calling it a program with our elementary kids. So it is embedded K through 12 for the district. It has been all year. Um and that's part of the excitement with a lot of individual out there. Uh the injured industry specialists I can't give their names right now because I want to confirm that before we start releasing any names at all. Uh but that's the only thing we have left to do at this point. Um, and then we have some grant funds that can also help support some educational components in the future if we need to do that as well. Um, it's all I need from the board if this

098is where we want to go at this point. Um, I will say you mentioned once when the iron's hot strike and I believe that um, when I was given the music program, I mean I gave you everything I had with that music program. Uh, and I'm trying to do the same thing here. And I see a program. I be careful about my my verbiage here, but I see a program that if I'm going to use your puns, ripe, uh, for where it needs to go. And, uh, I wouldn't be pushing this heavy if I really didn't believe there's a future with this for the next couple decades. Oh, I'm loving it. I I think this is 100% 200%. I would support it all the way. We've only scratched the surface. We have exactly. And there's

099something about getting your hands dirty. It's It's just It's therapeutic. It's for these kids, too. I love it. Absolutely. They got the whole beautiful starter program right in the middle of the school. Everyone can watch it as they walk by. It's amazing. All the student work they have up there. I mean, it's it's interesting. Little tiny hands, K through five, six, and then all of a sudden, boom, out, they go to the garden. Yeah. And then once we take people out to that garden and look at it, uh just the smiles that come out, but knowing that the kids are the ones that are putting that work in there. Um and so when they're feasting on it at the cafeteria, you're sitting there going, it's exciting. And then working conjunction with our construction, I just

100make sure I make that aware. Working in partnership with the two of them, whoever whoever that person will be if it's approved here. Um because once if if it is approved, I'm going to submit some uh interested partnership names to Mary Jackson. We'll get this submitted sometime in the next couple weeks and then I will again this first time I've done this part of the job. Uh but at that point I believe I will be able to start putting together a intent to hire for that position which is in the budget which we would budget. So do you need a motion or just a consensus? I'm thinking motion reading this. Yeah. Approved by the board. So we need we need a motion for the curriculum adoption of the a program to add new courses or

101programs. I consider this brand new program. So I would say the addition uh the addition of a brand new agriculture program district K through 12. Like I said, I've not done this part before, but that's I'll make a motion to approve the brand new program, agricultural program for the district K through 12. I'll second it. All in favor? There's there's a lot of there's a lot of hands on this. A lot of hands on it. So it's it's a lot of people principal and position hirings. Okay. Trying to get all my uh ducks in the line. So we've had a number of um applicants. I think I mentioned to you before this is my third year. We've had a I'm going to say record, but this only my third year here, but we've had over

10220 something applicants. We still have more applicants coming in even after the deadline asking if it was too late to submit. Um so I still have two more I think today. Um so was it principal or uh for various one one was for principal and one was for uh humanities middle school humanities. Um so for principal I will say that we have a team of 10 individuals. So two representatives of the classified two of the certified non-represented excuse me board member I'm trying to remember myself Mr. Scott was there. Um I may be forgetting somebody. Oh, a couple Yeah, a couple classified couples were replied. So, a total of 10 people on the interview committee. We had originally eight candidates applying for a position. Uh three ended up dropping out. Uh two already accepted jobs

103elsewhere. Another one exited because they were not going to be here long term, which I appreciate that. Uh and so then we interviewed the rest of them. Uh in the end the team unanimous unanimously is going with a gentleman out of H out of the Hannesboro school district out of Hannes Alaska. Um and his name is Mr. Sam White. Um and he has that admin license for Alaska and his teaching license as well for Alaska and Washington. So I have to work with TSPC to make sure he can get his Oregon endorsement reciprocal to come over here. Um his beliefs are beliefs in shared leadership, restorative practices and using data identify where we grow and the shared leadership that's something I like to think that I do as I promote that as best as I

104can. I mean I I like I like to share the information so I get the information so I can hear the comments and make some feedback uh or results off the feedback here. uh restorative practices that is also at the heart of what we've been working through our code of conduct which is uh you know there's punitive actions for things that take place in the district but at the same time you have to learn and grow from those moment it does not define that individual for the eternity of their living breathing moment on this planet I think that's important especially as as young students here uh and I and data identify where we go you've already heard me talk about utilizing data uh that I we need to make decisions based off that data that

105we're having so behavior's been a big one with the Swiss and the NTSS work. We're delving into the academic component right now. Um he's been an assistant principal for two years, CT coordinator uh in a and working with the Perkins grant also. So he has some of the background for the CT which is a workbased thing. That's a pretty important thing for uh at least Oregon right now cla county big time for CT and then he is a history teacher world history and AP psych teacher as well. So he's got a lot of history background behind his name here. Um so we did have like I said interview with this gentleman. It was a good hour and 30 minutes I believe. It was the longest of them but you could tell the personalness of the

106individual was very uh relatable. Uh comes from a very rural very rural school district even more so than Juel in Alaska. I know a number of times he had to take a boat and or a helicopter to get to different places just to get to the school district. Uh and so he has he out of all the candidates that have the most rural experience in understanding and he's answering questions you could just sense that oh that sounds like cure sounds just like jewel. Um and so the question that we you know we asked every candidate is will you stay because that's that's a a pain uh out of all the candidates. Uh this one felt I mean a couple you guys are in there felt the most authentic literally the most authentic. Uh you believe

107that this individual uh is going to put some roots here in the district and we'll we'll stay put. We can't we don't know for sure obviously but that's we felt comfortable. Um, and so I did reach out after a number of reference checks and we'll go through those here at public session. But after reference checks and then again talking with the the group again, I pulled them all back in then called some of them who couldn't make it and just confirm is this where we ultimately want to go or do we want to close this and say no thank you to all of them and start again in the middle of May, which is another possibility. Um, and I don't think I'm sure we're aware of that. I don't I don't believe we're selling. We

108thought as a team that this was a good fit for the district. So, I just want to make sure that you're aware where that's where at right now. So, I have a hiring intent letter out to this gentleman. Um, and then PE and health. I'm not going to say names everybody because I want to make sure the contracts and whatnot are signed before I do that. be on the principal but PE pardon my my voice here PE and health we have made a hire on that one as well and it's going to be a good one I will say we're going to we're going to move forward with this in a very happy positive manner uh middle school humanities I made the hire uh headed down to the state band championships uh I was headed

109down there and I pulled off the side of the road at banks because I want to secure that opportunity and I was able to make a hire for our humanities middle school humanities teacher. We had three applicants for that one. So, I was able to make a hire there. Uh music made a hire also. Uh an individual with I say when I say extensive uh extensive uh knowledge and background and experience, I mean extensive. Um I I was floored with the amount of experience this individual has. Um so they're they're greatly intrigued by this small district and they want to see what they can do with the program. Um, so that's and me being a music guy, u out of all these components, uh, that's that's I use another pun. That's my forte area. So

110very Is that person kind of local or are they from far away? Um, they're from Rainer. Oh, that's not far away. Yeah, Rainer. Okay. They'll be traveling out every day from Laneir. Um, prek lead teacher, I can say openly. Uh we've rehired Christy Renville and Christy Renville is coming back to run the preschool promise program for our district. Um again our district we don't have a lot of applicants coming through all the time. U but she came in and um she fit the needs of the preschool promise program for sure. Um so she's coming back in. And then the other one is the sped director uh which I won't mention right now but we made a hire. We had two candidates uh coming through for sped director. And I mentioned in my budget message that

111that's incredibly important uh position I see in the district impacting probably over 20 25% of our student base here in the district. Um uh like I said I won't say other than there's 11 years of experience with this individual um and they know what they're doing. Uh they're very very strong uh very strong with their their background. So very excited for this individual as well. They've accepted all all these people have accepted the the positions here. So, any questions at all? What is there any positions still open? I'm sorry if I missed that. No, everything's I had to pause because May's not done yet. We got because I don't want to be doing this in June and July like the last couple years. That was one of my goals was we're going to get through

112this. But I also think the aspect of going to the job fair and getting your information out there earlier um you're learning lessons as you go through the roles here was very helpful. So overall good good quality candidates fairly high for almost across the board for almost all you have the I know you have large committed committee on all the hiring processes right all 10 or 11 people. No, not that one's for the principal. So, I had it interview teams of five or six. I'm trying to remember. I think it was five for the other ones for the third general positions here outside of the principal. I had certified classified Mr. Scott, myself and Tre. We got five people counselor. Sorry. Okay. Bridges and beyond. Okay. So, you know, Mr. Scott, I might have you

113actually express this a little bit because I was not here during the day aspect when I was I wasn't able to be there. I was there for the family event. Would you mind express a little bit about something that took place? Sure. Yeah. We had our elementary and what it was set up like a science fair where they had the different stations for vaping and then different narcotics coming around. They also had uh I guess that was for the evening. They had the actually had Narcan that they distributed and I actually got a couple boxes because when you walk on the beach and you never know come upon somebody but it was very good. The students went around and it was like a scavenger hunt where you you go and get things signed or prizes.

114The kids were excited and they were still talking about it. Um just well like the first meeting that we had with the catch my breath they were talking about that and taking very seriously and the one component that we've already talked about a little bit but it was the the gaming aspect of it. I hadn't thought of that, but kids are on their phones. Um, even though they're still minors, they couldn't get into gaming. They could they could be gambling online lying about who we are. But it was it was received very well for both the middle it was like fifth grade through eighth grade and then the high school uh set up with several tables going around and they just did a rotation and was wellreceived and I think that uh I know that

115Cory wants to continue those types of things and it's so important that this isn't we are a one and done and that's that's very good but it was it was well received and well done. Well, we had the group that came out was amazing. I mean, it was they had I don't know how many 10 people or maybe even more. It was they did a nice job for you. Yeah. So, the evening event opened up beyond just the middle school kids on that. It opened up to every every age level. I saw, you know, a couple you guys brought your kids and I brought my my youngest as well. Uh same thing. It was what I mean number of people through good presentations, some really impactful videos and then the free time I found the

116the most exciting aspect because you did your scavenger hunt, the kids saw all the fun stuff, but I got to take my daughter around. I saw other families and he got to talk to them about things that honestly I had not talked to my 5-year-old about before, but she was asking questions. I thought this is pretty cool because it was getting her engaged and you saw the other kids there and the other families also. Um just I was I was blown away by how well done this was. Yeah. I really did not expect what I saw when I walked in. They did feed people also. One of the taco restaurants from the story came out and put themselves over by the by the playground area and provided food for everybody. It was just just absolutely

117a blast. Um and you mentioned the thing about gaming also and I keep thinking the other aspect I was talking to about also was uh just the presence of being online um and the safety of being online right um and how we can provide some prevention for that. Um, and I'm bringing this up also because we we did talk talk about drug use and narcan and all that stuff was also provided. And then I don't know if you've noticed and I appreciate you reminding me, Tammy, because I saw this on the news as well, but KGW has been doing some reports here also. Uh, and it says dead and this is four days ago, just a big news report, but deadly overdoses have skyrocketed in this Oregon coast community despite a statewide decline. Well, guess

118what county that is? Cler. Cla County. And so they're talking about that fentanyl use as well. Um, and so I I I just thought surprised me. No. Uh, how robust. It's the coast. And, um, so when Mr. Scott says it's not a one and done, I do mean that. I talked to the individuals already and I said, I want you back next year. And I said, you know, this is what we did to advertise this this the Bridges and Beyond evening event. Uh, what more can we do? And I said, well, it wasn't a lot of families. I think we had about 18 total people there roughly. uh most of them being transparent in a public session were individuals that work for the district and their families. That was what we had coming in and

119not so much the families uh that we've sent information out. So, how do we get that information and invite them a little bit more in time to say this is this is good information. And so, my aspect is just keep moving forward, just keep bringing this back and continue to uh get the message out that more people will talk about it. Oh yeah, we went last year. You got to go to this. That was pretty impactful, pretty powerful. And I don't even believe that'll happen. It's just that word of mouth. I don't say anything negative about anybody. It's just it's this issue has gone through so much over the years that it's just a one and done and we're not consistent. Um and so if we're going to talk about drug use and prevention for

120other types of things, then let's embed it in the culture of what we do here for our kids, for their safety, and for our families. So, so I'm I already invited them back next year, and they're excited to do so. They catch my breath. the vaping uh things that we're doing. They're on their final round, I believe, tomorrow. Is that right? Yes. Okay. Yeah. So, I just want to give you an update about that. I was I think that was pretty impressive. So, they're coming back to the district tomorrow for the catch my breath. Yes. Four parts. Yes. I invited some deputy sheriffs to come in. They wanted to come in and see what we were doing as well. Okay. Pioneer days. And last one. So, um let's see. So, Jeff Weber across the street

121is very excited by this and it's really really exciting when you think about it as well. Um so, he's uh I believe he's president of the Halen Valley Pioneer Association at this point. Uh so, he had visions the last couple years and now his vision is starting to come to fruition. Uh so on June 8th, Sunday, so after the kids are out of the school here, uh staff still go 9th and 10th, but on the 8th, they're gonna have an oldfashioned barbecue here and pot bring your favorite dish to share. Uh you can see they're going to have tractors. He was bragging about the tractors and about the old uh trucks here. Beef ribs, barbecue beef ribs, hot dogs, equipment show, kid games. He's going to have petting zoo and a silent auction. all from

122it looks like 10 to 4 am all going to be out here in the front. And I don't remember what part of the building if it's just the cafeteria or the auditorium or both of them, but I know they're going to have access to a couple spots in the building as well. So, uh, but I just want to advertise this. He's got a big beautiful site out there uh when you first pull up to the district. So, if you have any questions, just uh let me know or reach out to Jeff. We can answer those. So, fantastic. That's exciting. Audience clarifications. Okay. Board of directors time. Director Limick. So then you guys seem to be pretty busy. Hopefully your boots will make it six more days. Keep pushing. Let them know talking. fraternity forum, but

123not a lot of good information. Director Drew, I got a couple. Um, my husband and I attended the evening session of the bridges program. I have to say it was absolutely wonderful, but I was so disappointed that there was not enough community members. It was so well done. I was just in awe of the presentation and the people that came and all of the interactions that we had. And we picked up Narcan, too, to keep in the car because we're in town a lot. Not well, I shouldn't say a lot, but enough that you never know when you're going to use it, when you're going to need it. But I'm thrilled that they're going to come back because it was well worth our time to come down. um scholarships. It was like I said before,

124it was quite the treat to have those students come in and do their presentations because honestly I was here when this started. I don't remember ever having interviews for these kids. It was just an automatic thing once they passed everything. But needs to be refined a little bit because I'd like to see them do a little bit more than just answer the questions. I'd like to see a little bit more. But it was great. It was great. Um Abby seniors are getting ready to go. Yeah. And they wanted to come, but our itinerary hasn't changed since we showed it to you before. The only thing we did was one of the first days where they were going to the beach. Okay. Um and with us leaving on Thursday morning a little bit earlier than we

125had planned previously, they're like, I got all this stuff to get done. We can't do a one presentation. And that's like, okay, you know, like we get that. So, but I'm excited for you guys. And then the bike to coast. I saw us on TV. It was wonderful. I mean, they didn't show a lot, but oh, there's school. So, did they clean up? I mean, did we have anything going for them? And they they reached out about three, four months ago. Yeah. They've been doing this now for two years or three. Okay. Did PTO come and have any food or anything or was any kind of a fundraiser for school or did they just I believe so. No, not even senior. No. Okay. Okay. But yeah, but yeah, we were on TV. Okay. Okay. That's

126it for me. I don't know if you guys Cedar has an awards banquet night if everybody is available on May 22nd. Um, if anybody's interested to the dinner, I think we have to pay unless the school's gonna what is it? Cedar Awards. It's Clatip Economic Development Resources, but they're they're doing it was in the book here tonight. So, I'm guessing Elise probably got it. It's a big organization coast. That's they work through classic. So, I've used them. They're a pretty good outfit, but they do a dinner and they kind of recognize different uh private entities around the county that use have used their resources. Okay. If anybody's interested, I'll share the card. I don't really have anything else. I'm pretty busy. So, I I'm glad I wish I would have made that event. I had

127some other stuff going on out of town that day, but I had no idea really that it was that entailed. It was great. So, I don't know how we get it out to people more to do to the did it go out to all the I feel I mean I feel like it I know that it went out but I don't I didn't know about it I guess. So, yeah. Director Dietri um yeah, good stuff tonight um by everybody. Um the Swiss data I I do have something to request, right? um the lowest number of referrals, plus behaviors, it's all great feedback, right? But but where is is there negatives, right? Um and just the positives um and the negatives helps me paint a more clear picture, right? I want to I I just me

128I'd like to hear some of those negatives in some some of those areas where we can um where we can grow, right? Um not saying that there's a lot. It sounds like it's a really really good environment, right? But there is negatives. I know that it's a school, right? And just it it it'd be good to know just where like what those you know what those referrals are referring to. Well, and one's rising the top. I mean, the positive, you're exactly right. It's a good thing. But what else is rising the top? And I right now it's still tardies. Sure. It's lower. Yeah. But but absolutely. I'll give I'll give more detail on the the good, the bad, and the ugly. That that that would be good. That would just me my perception. But um

129um the schoolbased health center makes me nervous. I'm just gonna say that for a wide variety of reasons. The agricultural program taking shape, taking off, it does not surprise me. That I could easily see that exploding and I'm really really anxious to see where that goes. The the drug prevention program and the vaping program. A lot that's that's really good stuff, too. I like to see that. I think that um well for one the DARE program when I was a student I think it's not even existent right and so I don't know what other schools are participating in in a drug or vaping prevention program but I would like to know and I would like to know why they aren't participating. This is this is a brand new program right now is that's only Napa

130right now I believe. Don't quote me but but I know Napa is involved but I think if we spent enough time in the prevention program handing out Narcan like Halloween candy wouldn't be such a big deal, right? If we just paid more emphasis on the prevention. So anyway, good stuff. Thank you, Dr. Stman. Um, I'm particularly excited to hear about the um positions that you filled, Corey. That's a lot of work and um that you're tackling it ahead of schedule or ahead of historical achievements. That's pretty good. And it's I I'm excited to see really quality staff being brought on board. Um I I I haven't forgotten how you want to make this like a destination type uh entity for the educational professionals who are looking for something special and I think we already offer

131something special but building a program is going to really take off. um continuing to maintain really good staff to make it all come to fruition is so important. And so I want to commend you for all that. And the going back to the bridges and beyond that everything people have said is what I experienced when I went to the the barbecue evening event. Um what really impressed me was the amount of inter uh um coordination between disperate agencies and entities um nonprofits um various um counties, cities, areas, all coming together with a really cohesive um plan and a network to help catch these kids. before it's too late. And that's really impressive. And there, you know, my kids are all grown with their own and they don't even live here in this area. So, I

132I really was out of touch with what the needs are. This really opened my eyes and uh that the videos they showed are really impactful for me. And I I'm so pleased to hear this is going to be a consistent ongoing uh can I say the word embedded uh thing that we're going to keep going with. It's really important and I'm glad it's going to be continuing. So, keep that up, too. This is just one part of their menu. I'm exploring the rest of their menu. Yeah, good. Thank you. Items for future meetings. We still have the JHCCF headlights for reading and contracted staff renewals coming. There's anything else we want to add on there or we can get on there. Probably support policies. I didn't ask for that. We're going to have to do

133one of these days. That brings it to the end. If we can take a motion to adjourn. I'll make motion to adjurnn. I'll second. All in favor? 9 June 810. I didn't know that county had all those resources to help people until that night. At first they're like