001recording. Okay, this is the first budget meeting of the Myer Point School Board. Uh, this meeting is being recorded. Let's I call this meeting to order. Let's stand for to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. So, we have to do roll call. So, Carl, are you here? Scott, Scott Robinson, budget man here. Shauna here. Julie here. Greg here. Bridget here. Terry here. Justin here. Steve, I'm here. I'm here. Jared, I'm here. All right. So any amendments to the agenda? Okay. First order of business is to nominate a budget chair. Who wants to be the budget chair? Can I nominate Carl? I'll second Carl. I will accept it with the understanding that whoever's the vice
002chair needs to be here next Monday. In case I'm not. I probably will be. My daughter-in-law, as some of you know, has cancer and I have to drive her up for the next treatment in Eugene. So, the budget the vice chair needs to make sure they're here next Monday. But otherwise, I I I'll do it. Okay. And there's a good chance I will be here. Any discussion? All in favor? I. All right, Carl, you're up. All right. next year. Okay. Hammer. Thank you. All right. Nominations for the vice chair and on the Shauna because she was so nice to know that he I might not be here next week either. No, she did. She did. I'll make sure. She already has. Yeah. Well, sounds like it's Scott. Scott. I second. All in favor? Right. You
003step beside me. All right, Mr. Perkins. Okay. To present. You can read along with me or whatever. Um, I'll try to go slow if I can. Um there there are some minor changes um and then we can add and then you can ask so I am presenting this budget message and generally stable final times in the state of Oregon and United States. Now generally generally stable means you know it it fluctuates. Um this year the governor set her budget for education at 11.3 billion for the state school fund for the 2527 bianium. The 25 26 school year will be the first year of the bianium. Revenue forecasts have been positive up to this point. Um but there the the budget actually goes on what happens on at the towards the end of the I think
004it's the 15th of May it comes out. Um we'll have that to actually determine the exact dollar amount um that we will receive. Um but we can guesstimate pretty well. Um we're preparing this budget 1.3 billion school fund. This bianium budget is again going to be 4951%. So we will budget accordingly in addition to the state school fund dollars. The district will also receive a fully funded measure 98 approximately 145,000. Measure 98 monies must be spent on three areas career and CTE programs, college level education opportunities for students and then dropout prevention. These 98 school funds have been added to the 200 special revenuous area budget. This budget also includes a student investment account which is SIA grant funds. SIA has a slight increase from last year. The 2526 year has a revenue of about
005612,000. These dollars will continue to support the K12 behavior specialist positions. The 1.0 FTE fax Spanish teacher, the 1.0 vocal teacher, the 1.0 O FTE nurse position and then safety purchases for the district. This budget is being prepared with the estimated enrollment of 540 in our district for the 2526 school year. The current enrollment in the district is 542 which is small which is similar to the enrollment at the end of last year. We have been up and down this year I mean like five to 10 kids you know then and then it tends to come back. Um so but we've maintained basically the same over the over the course of the year as an average. Uh with the information discussed above, we have developed a balanced budget for the 2526 school year that we
006are presenting to you. We will fund all current positions and programs at the current level. We have also included the seismic grant revenue of 2,494,980,000 in this budget. The seismic retrofit project will take place in the summer of 2026. The project will be scheduled to begin in late May or early June in the summer of 2026. With this budget, we have also have the ability to purchase the necessary teaching materials and supplies needed to maintain current programs and services. We're also able to maintain the buildings and grounds throughout the district. This budget does include a beginning fund balance of 1,475,000 which is part of the $10,960,000 in general fund revenue. This budget includes the following as part of its expenditures. 30,000 of interd district transfer to support food service programs 75,000 transfer for fund um
007for unemployment costs classified 150,000 in operating contingency and 250,000 in unappropriated funds which will be are used to carry over into the um July 2026 if needed with this budget we'll maintain a full school year to still be able to provide professional development for district staff members ers. This budget is prepared with a 5% increase for licensed staff and a negotiated raise for the classified staff per approved contract language and insurance benefits. And by the way, we're in the midst of that those negotiations. Um, and have TA a number which is very close to this. Um, so we're in good shape. Um, our student enrollment in the lower grades in the district continues to be stable, which is a positive note. Currently, we are unsure of our kindergarten classes for the 2526 school year because
008we haven't had the roundup yet. Um, if we were to get between 15 and 20 kinders students per class in the 2526 school year, we would be in great shape enrollment wise. These students would provide for stable school funds um for this benium. This financial increase in the state school fund allows us to sustain that we have and continue to provide an outstanding education in my school district. We will continue to be strong and resourceful district that provides comprehens comprehensive and rigorous programs for our students. We have budgeted to decrease our long-term debt by $75,000 before going into the 2627 fiscal year. And with this budget, we are projecting an ending fund balance of June of 2026 approximately $1 million. There is still some uncertainty about our federal dollars. We will have to be prepared
009to adjust the budget if federal dollars are reduced. Our special education is budgeted to be fully funded in our general fund. Unfortunately, we cannot predict what would happen with the reduction taking place in the department of education. So, the biggest worry with federal funds is food service and lunches. That would be the biggest one. And we do get a substantial chunk of money for title. Um but it it it really depends on how and they have made today it looked like 300 might be going away. That was the thing that came out this morning. Um so now and that we we don't have at this current 300 program at the high school currently. Um but we have had it in the past. Um but it looked like that that could go away. Um so it's
010just a matter of how they disperse the funds and when they disperse the funds. Um that is yet to be determined. um because they have not they have have no budget at this point in the federal. So um what looks like it could happen is that um the dollars could go straight to the ta to the state and then the state disperses. That's what it looks like could happen. So that that's that's a potent possibility um rather than get that rather than us get f you know federal dollars to us. So that's all uncertain and like I said, I don't think it's something that next year we have to worry about, but it could but it would be it would be harmful down the road if if they reduce a lot of federal dollars. So
011but yet to be determined. Question. Yes. Is seismic grant tied to federal dollars? No, it's not. Seismic is all state. Um and and they give out I think they gave out 25 this year. Um, and we got I said we have so we have one for this building. Um, I just found that out last week. Um, so we'll be in the process of as soon as we soon as I signed the grant, uh, we'll be in the process of doing RFPs um, for engineers and architects and then and then for the actual for the actual job. Um, I've done two of these for Port Orford. So um, like I said, drop dead date would be getting started next May. Um, because otherwise you would you'd be running into the fall area. So um uh but
012basically I think this could be a two a two-part project. So it could be an exterior project first and then an interior project. So I would apply for a second seismic next fall um for the second portion of this. So so that would be $5 million going into this building um which would which would be a substantial facelift um and and lasting even the even the 2.5 will get it so that it's you know substantial. Um and then you're going to get a you're going to get some aesthetic value too. uh you'll get new siding, you roof, etc. So, it'll be it's it's going to be very nice. Well, the budget was very clear. I like the way that you defined how the money was going to be spent for each category. Uh since there
013isn't any public people, are there any questions on the from the coming from the budget committee? Okay. Then Carrie and Lacy will explain if there are questions the process that you guys go through. So I wanted to let you know just a few extra highlights. Um so something different that you'll see the state wants me to budget just on fund not I used to do center and fund. So I took the center out. That's why it's a little less lengthy. Um so they are combined. Um I added the 630 fund. that is our basically our classified employees, not all but a large portion of them are allowed to collect unemployment during certain parts of the year. And so we created a reserve fund because we never know how many are going to you know we
014kind of have a baseline now from this year but it would be nice to have a reserve fund for in the future if um those we don't know if those laws are going to change or increase or you know or or add additional staff that are allowed to do it. So, I just thought it best. We have a PER reserve fund that's helped us through our PERS increases and so I thought this was a good idea to um add that reserve on as well. And then um even though we put all sped staff in um our general fund, if we get the federal dollars, you know, that amount would be moved out. So, that leaves um helps our general fund as well. And the same thing with our PE grant. We don't I never hear
015about that until the summer until we're done with our budget. So I you'll see that in both places. Um and then also I increased supplies districtwide. Obviously prices have increased. So I jumped those up quite a bit. You'll see. And then um our we haven't had to transfer to our food service in quite a few years. And so, but we do put that in the budget just in case it's it's best to have it in there because we don't know how that fund um um but those are the main changes. Our liabilities are dropping substantially over the course of the next few years. Um our retirey liability, our personal loan will get paid off. So, he mentioned that in the bud budget message. So, that's we're going in the right direction and so that's what
016we're going to try to maintain and moving forward. But if you look through it, if you have questions, you can email Steve and I and then by preferably by next Monday morning is it then it gives me that day gives us that day to make sure we print out all the questions and answers and present it to you at our next meeting. Very good. I do have one initial question. Um uh so it looks like we're starting the budget budget year at like almost one and a half million. Yeah. Yeah. And then we end it at $1 million. Should we be concerned? That's a low estimate. So So she's really good at that. So um so so you got to figure out right now. So, so if if you look at that, you're going to
017see she already said that um we don't the 30,000 unless unless the feds pulled the food service program and don't have to make that transfer, there's 30,000 that goes right back into the general fund, our sped program. Um if they if they don't pull sped funds and we and we get that couple hundred,000. I've double booked a lot of our elective teachers. Yeah. So you'll see you'll see that that is that is the worst case scenario and and and probably the best case scenario is it's going to come back because we projected this last year at this time at about 1.2 two. Oh, 475. Um, and so, so you know, you you project low. Yeah. Knowing that something could happen and you know, it could. Um, and so, so this, I mean, honestly, it shouldn't
018be there. It could be and and it could be because we get no federal dollars. Like I said, I don't see that happening. Um so that you know we have tied those double kind of double booked and every dollar that we get from the feds just increases our general fund expenditures in there so that we don't have to move money around middle of the year or meet again special I don't want to reappropriate money and I put the entire grant the seismic grant in there. I I know we wouldn't spend that entire amount by that short amount of time but I have no idea how they work. I don't I've not been So we will that $2,494,980 um will be spent in its entirety um and they will they will go right down to the
019bidder end with those dollars and in fact um you know they actually end up doing some things aesthetically if I get the right contractor that doesn't cost um so they they do some wonderful things with what you what they have but it will be I mean so you have that money up front, right? But but we don't, you know, you don't do the cost part of it. So, we just it's going to be a positive budget. Yeah. But really, it's not because those dollars are going to be spent down to nothing. So, but it might be the 26 27 year that actually the dollars that what the dollars actually come out because we'll have a carryover next year because they won't be spent by July 1, right? So there'll be another carryover of those funds
020and then it will be spent in the 27 in the following school year. Does that make sense? Mhm. I just wanted to ask cuz doing the math in my head. No, good question. That's a great question. Yeah. Any others? Well, I guess until next Monday, if you have if you have questions, so be sure you let Steve Lacy know. And thank you. Thank you. If you don't have email, you can email it to me and I can back to the back. Every year we got 12 should be Thursday.