001This is the May Myrtle Point School Board meeting. Um, we are recording this meeting. So, we're going to start by with the pledge of allegiance. I of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. All right, we're going to do roll. Bridget here. Harry here. Justin here. I'm here. Jared here. Amanda here. Okay. Um, now go to recognitions of visitors. Thank you for coming. Awards, recognition, and correspondence. This was a teacher appreciation was last week and we just want to thank the teachers for all that they do. from council. All right. Adjustments to the agenda. Do we have any? No. Okay. Public comments on non-aggenda items. All right. Consent agenda. Make a motion to approve consent agenda. Second. Any
002discussion? All in favor? I. I. Any nays? Nope. All right. Fiscal overview. Let me see. Okay. Um, we received the seismic grant. I just touched base on that in my little memo that Steve has briefly spoken about. Um, auditors gave us our audit report. Um, so our income balance came in at higher than projected as as usual. I'll talk more about the audit during the discussion section. Um, so that currently so that would end um 2223 at a 1.6 7 um ending fund balance which um moves that to the beginning fund balance of this year which now projects our current ending fund balance at 1.4 um million. Um I have not done a hefty amount of moving which I typically do in May and June. Um so I will be doing that and then that
003will get adjusted and probably will end up being higher by the time they actually do our audit. Um so we're at the point where we stop spending money and um ease that out and school's closing out and um then we close out a lot of POSs and then we see where we're going to sit. So it's um every year we're increasing that income balance. So it's kind of nice. Any questions for Le hearing? None. We'll move on to Steve's superintendent report. Um knowing that we have um well we will officially will officially receive the seismic um by accepting it as grant money. Um I will just kind of give you an timeline would be that um probably in the next uh two weeks we will get the actual grant um application won't be an application
004just sign signing the grant basically um saying that we will receive the funds um then I will uh work with the ZCS um architects engineering company out of Grants Pass to put together an RFP um for the for the cost of the engineer and engineers and architects um because it will be over 50,000 um for that particular job. Um then we will award that to the um uh the actual not maybe not the lowest bidder but the one that I've worked with prior to I hope um then we would uh put then they will and we'll put another RFP for the actual contract for the for the contractors. Um so I would hope that by the 1st of September that we have um gone through the the R because the RFPs have to sit for
00530 days. Um so I would hope that by the 1 of September we have an RFP out for the contractors um so that by the middle of October we can um designate the contractor for the position for the job and then start working on timelines for the building. Um so that so that basically that kind of gives that that gives us five months to procure a contractor and start working with the contractors as you know kind of timelines. Um what does what does the job actually look like? Um I have an idea but I'm not positive. So you know and you know we're going to we're going to lose some windows on the exterior some sheer windows. They they'll shear those in um but there won't be very many. Um so that so that process
006will take place and like I said um hopefully um May of 26 um about this time of the month we will start we'll start contracting um or start to start the job um with with exterior work. Um and by doing that it hopefully will not run into September um and that and that we're pretty much done and buttoned up so that we can you know start school on time in the fall of 26. So that's kind of the timelines um that we'll be that we'll be working with and like I said now they don't uh as in all contractors it could be they may not be done um on September 1 2026 and we just have to do what we have to do. Um we worked around them last time they tried to work from
0074:00 or 3:00 to 7:00 or 8:00 at night. Um so they work in the morning and they work at night. Um so they did both of those very of that we didn't have any drilling or um nail nail nail guns popping um during the school day although you know it could happen. Um so just just know that you know so and then again um they wouldn't they could not be here they always um left or quit work while we had buses running etc. So they're they're very um they respond well to knowing that they work for schools because that's what they that a lot of these that's all these companies do is to seismics. So um hopefully again I've worked with a couple of the groups so that so we'll have that kind of have
008that ironed out. So that's that's the plan um for the seismic. Other than that um 21 days of school left just FYI or you know make it another winter. Yeah, it actually did really well. I mean, I I'm surprised what one little leak and that was it. Uh and then then of course we and just FYI, we did have the three days of um outdoor school the last the last week of April. It went well. So that I mean and and I'm just in in the midst of putting together the outdoor school application for next year. So and I think we're going to try to go in the fall instead of the instead of the spring if we if we get in early better weather. So that's the plan. All right. Any questions for Steve
009contractors for these or from the city somewhere? Uh yeah. Yeah. So um uh the wind elder is one of them that that I worked at did both the bars in Pacford um did did the uh he did the building um the fire the fire thing out at um uh fire. Yes, it can fireball. When did um so I would hope that he'll bid. Um I hope he's in within the because he's really good and and easy to work with. Medford. From Medford. Yep. Medford. Um there will be probably one from Portland. Um and potentially one from Roseford. And we I've never we haven't had any any C you know Cous County people bid. Um and I I and I don't expect that there would be any. Um, so that I'm guessing Medford, the one from
010Roseberg, and then the one from Forward would be my guess. And if we got four, it probably be one out of Eugene. So, and they usually in Portford, they stayed on site all wondered where they stayed on site. Now, where are we going to put them up? I'm probably at Paraggrounds, maybe. Yeah. Um, you know, cuz they all they they have fifth wheels and trailers. So, and at one time there was as many as 12 of them. Um, and then it kind of, you know, towards the end it narrowed down to five or six, but at one time when when they were going full guns and in July and August, they were there were 12 of them. So, they put a lot of things together. So, any other questions for Steve? Okay, let's move on
011to the 2324 audit report. Okay, so that was emailed out to you last week, this week, early week. So, we received it a little bit late this year, but next year I'll be on next year, it's like four months away. I'll be on maternity leave, but I'm going to try to get as much done as I can prior to that. And then Steve has a very good business manager, Dom, who maybe he'll ask to help me a little bit to make sure we can get them everything they need before I go out or, you know, because I be able to do some virtual stuff, too, because I can't sit that one for that one. Um, so our net position increased by $300,000 from the previous year. Um, which is good. Our liabilities did increase some,
012but that's because we we added a bus lease and um, those and so things will fall off. Um, which we've already discussed earlier in the night, but so they talked about our liabilities in here. Our net position looks good. um we increased state state school funds so our revenue increased so it's kind of balancing out I had three findings which two of them um none of them cost money they're not monetary um two are my sifas because which has to do with grants so I'm balancing out I almost did it in a cruel way where we're cash modified so I had I have to switch that in my head so I'm going to get Don's help to look over those next time before I actually present it to them. So, that should take care of
013that. And then one was the same thing. It was a general ledger where it was the previous year like they didn't match up with the year. And that's cuz I'm still getting used to the cash modified, but um Donald straightened me out so that I don't have those repeat errors because I don't want to repeat anything. But I like audit because it gives me a learning learning experience. But other than that, um we're heading in the right direction. And that's there's no fine tunes other than like one the things like the SA. Yeah. Any questions about the audit? Okay. Enrollment report the same. We had like couple dropped at Maple then came back and then we had a couple down at Mural Press, but we pretty much stayed the same the last. Okay. Any questions
014about the enrollment? All right. Second reading of JFE, VBNJBA and JBAGBN along with the administrative regulations will stay as they are for OSBA suggestion. Any questions about those 9 through 12 health curriculum? I just there was a little snapshot shot of it in there. Um it was it's the only one that's available in Oregon. So we really don't have a whole lot of choices there. it. All right. Any questions regarding the health permit? And it will be available at the high school. Um they already have had it there for almost a month. We've had it posted on our website and everything else, but we like as usual, nobody's came in to look at it. Okay. So, it is available to look at the poll if you'd like. All right. Any questions regarding that? Now, let's
015go to leave of absent request from Rebecca Joe. Any questions regarding that? There's article 24 in their um union contract that allows for a one-year leave. Articles 24 and 25, but we are specifically working with article 24. Yeah. Okay. Any questions regarding that? All right. Moving on to the revised 2425 calendar. Yes, we would um I'm proposing that um the last day of school this school year, which is well, is that correct? Yep. That we um release 2 hours early to cycle like a reduced day would be for next year's calendar so that they staff can get together because the next day is a checkout day and they don't. Um so we just would like to relieve them. We have the sixth graders are going to the bowling alley. The seventh graders are going to
016the movie. The eighth graders are going to Lever Park. Um the K K5 is has a quad well that's graduation day kinderg. Um, and the high school I'm not sure is that uh you can fill me in, Miss Gray. Um, I were surviving. I don't know. Okay. So, but no finals that specific day, correct? In that checkout day. Yeah. Yeah. Book check out, etc. So, you have a checkout list they have to do. Honestly, this is my first year actually being there the last day because I always did my leadership. So, I There you go. Okay. That's right. So, so anyways, that that's that that's the plan. and and so would the buses would run 2 hours before they usually run is what is what is what that really means just to release and since
017it is a change in the calendar um I mean it needs to be approved any questions all right hearing none let's move on to public comment regarding agenda items we have any okay action items approve the 2324 audit report. I make a motion to approve the 2023 2024 audit report presented. Second. Any discussion? All in favor say I. I. Any against say nay. Okay. Uh, accept seismic rehabilitation grants. I make a motion to accept the seismic rehabilitation grant. Second. Any discussion? Okay. All in favor say I. I. Any against say nay. Okay. Adopt JFE. I make a motion to adopt JFE. Second. Any discussion? All in favor say I. I. Any against? Adopt health curriculum. Make a motion to adopt the health curriculum. Second. Any discussion? All in favor say I. I. Any against? Okay.
018Approve leave of absent absence under MPA contract article 24 sections A and C. Good to see. I approve the leave of absence or I make a motion to approve the leave of absence under MPA contract article 24 sections A and C. Second. Any discussion? All in favor say I. I. Any against? Okay. Approve the 2425 revised calendar. I make a motion to approve the 2024 2025 revised calendar. Second. Any discussion? All in favor say I. I. Any against? We will get that out to the public very quickly. Making sure everybody knows that there are kids at home that happened to our room. So that that will be email all the media that we have. Okay. Uh, we have a second budget meeting on May 19th for any who would like to attend. Is that 5
019p.m. again? Is that right? Yeah. All right. And move on to announcements. Graduation and senior night. Kaya just wants to know how many of you plan on attending graduation. What day is that? It is that Right. Saturday. Saturday to Saturday. Okay. I can everybody and then on the senior night is the Tuesday before um if any of you are interested in doing the um handout like an award. I can too. That's a fun idea. Those are the fun things to do. So all four of you guys checking. I'm unsure. That's it. Yeah, that's Yeah. Yeah. Yeah. All right. Go to the order. Let's start with Amanda. Um I'm going to do a quick recap on Myrtle Point High School's OSET team. Um this year we had four, three, four, five um OEP members and they
020all qualified in multiple events to go to state which is a big deal. They wear our colors and they represent our school. And even though um a majority of them are homeschool kids, they are athletes in other u branches of school also um including you know basketball and different things. So Matt Tolman made it to state in six events, Ryan Bell in six events, Zoe WH made it in four events, Brianna Tolman in five events, and Mattea Hebrand made it to state in three events. um medals. Michaela Tolman took home reserve state champion in Dr. team state champions in Canadian flags. Ryan Bell took a state champion medal in individual flags and reserve state champion in the fourman drill team. And I don't know if you guys have ever watched that, but it is elaborate
021and very difficult. And you can find videos of them online if you look up MPHS OSET team. But that's all for those kids. Thank you, Bridget. Um I was able to attend the I think it's Janeiro's call and it was great. Um such a great reminder as you see the kids come through. Great manners, so polite the kids in there. Um, and so it just really filled me up on why why we do this. Thank you for the opportunity. Sure. Uh, I'm glad to see that the greenhouse is a thing. Um, maybe I'm pretty sure I'm pretty sure it's been on the menu since I started at the board. So, that'd be interesting to see it constructed. So, um, sad to see in the bus was told out, but it happens. So, that's what I
022got. Great. H, I've been calling, so I'm way behind on events, but um, I'm glad to hear that the school is doing w well budget-wise, and we're not like some of the other districts that have had to cut, lay off, and kill and die. And the kids in sports are doing excellent. That's good news for the community. Dustin, I'm Yeah, same what Terry said about the budget. I'm glad to see we're doing great there. Um got that seismic grant. It's going to be awesome for this school. Get it all updated. Um yeah, everything's going good. Excited for the end of the school year. And the track team, my son's on runs track and they broke the short relay school record. They've been there for 25 years. Oh, like three weeks ago. So that was exciting.
023Awesome. I think we have some middle school kids that are lumping it up right now. Yeah, they Wyatt is like out there breaking bread. I'm pretty sure right now. Yeah, you did. All right. Um I am super impressed by our OSET team. I think they do an amazing job and they're very dedicated to that and it shows obviously with all those medals and their awards. Oh yeah. Going to state so that's really cool. Um I got to do the kitchen heroes which was a lot of fun. It always is. Um the kids are always they're always so nice but they always look at you like who are you? But they were very nice and polite about it. Um, and you know, it's just the seismic grant coming in is really awesome. It's we're heading in
024the right direction. Um, definitely looking through our budget, we can see that we're heading in the right direction and that's always a plus and a good thing. So, with that, I will adjourn the meeting. Thank you. Zooming right along. Thank you, Julie.