March Board meeting 2026 Meeting Recording

001Yeah. But yes, another section today. Not so much closer. Yeah, it is much bigger than >> looks good. I mean, it looks goodish. >> All right. Like to call to order this meeting of the Oakland School Board for Wednesday, March 1, 7 p.m. Please join me, please. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> All right, thank you and welcome everybody. Nice to see some faces in the audience. Uh first up, the recognition of visitors and few people with us tonight. uh few people that have turned in some uh comment cards that we'll uh grab up on number five. Um appreciate you guys showing up today and um being here to

002add some of your expertise. >> Yes indeed. Uh awards recognition and correspondence. >> Uh just point out it's classified appreciation week. Last week we had stuff going on in all three buildings for our classified staff. And then I have started we started have been doing forward classified week and certified week at Rick and Donuts on um Thursday morning. Couldn't do it last week. So we're extending classified appreciation week to this week and I'll be picking up nine dozen donuts and dispersing them around the uh um district tomorrow morning. So it's a lovehate relationship with some of them like stop bringing them because I have to go eat them like you don't have to. But so yes around all the places and seemed like good week. Like I said got recognized in all three of the

003buildings and I sent an email last week about appreciation email and got some nice responses. So good. Excellent. Thanks. >> Um adjustments to the agenda. >> I have none. Shorten. Let's keep it short. Short. Let's not ruin it. Uh, next up is public comment on non-aggenda items and we have a few this evening. Uh, Twyler, would you like to be first up? >> Sure. >> Excellent. >> I brought an assistant. Um, hi, I'm Tyler McDonald. I am I am your UCCC representative for North County. I live in Yonal. I'm actually on Yonal school board. So I do what I like to do a spring school board tour and go around and just kind of give you a quick little update of what we're been going on at UCCC. But you guys have the same day

004and uh meetings that we do. So I was like, okay, Rachel said this week would be kind of short, so we thought, okay, we'll try to hit you guys this week. So, something I try to do every year, but what uh my lovely assistant who makes it being on the board a super joy. She's passing out uh just some information kind of what we've done last year. What I like to do there's my contact information. If you ever have a question, can't get a hold of someone at UCCC. Any question, any comment, anything at all, I'm h you can call me, text me, email me. If I don't know the answer, I guarantee you I know someone that knows the answer, which is quite right behind me. Um but just kind of some updates kind

005of what we did kind of state of the union of the UCCC this last year I went themed really quick called building we have been that's what we've been doing on campus. So we just had our first track meet in 30 years uh the with the new track up there which is fantastic. Uh the very top picture you can kind of see if you've been up by the campus our new welcome center. Anyone that's been to the campus in a long time before that, you know, the kids come in, they don't know where to go. I don't know if any of you experienced that. It's kind of hard to find. You have to build a clear room around the campus, then you walk in and like no one's there and you don't know where where

006to go, what to do, whatever. It's going to be so obvious when this gets done, you are going to have to be blind to miss it. So, that's kind of the big stuff. We've had Woolly Center. We moved Woolly Center downtown. the old uh Newberries building for some of you guys that have been around a long time. Um if you have ever get a chance to get down there, take a look. It's just it's fantastic and it's really nice for downtown Roseber, too. So, um and housing, of course, we've been expanding on housing and uh doing some fun stuff there, too. But that was what I wanted to bring to you guys, give you this information, and make sure you know you have someone that's kind of fighting for North County. and just see if

007you have any questions. >> Make it pretty easy. >> Because we're pretty. >> Thank you. >> That was it. >> Excellent. Thank you very much. And I would say that and um I I think Rachel is guard too, so I don't know if she's going to be able to say any different, but working with UCCC has been a u outstanding experience. Um, since Rachel took over, you guys were very I've worked with, I want to say, six presidents in my time as principal and superintendent, and she is off the charts amazing in comparison to um, following through, doing doing what she says she's, saying it, and then actually doing it. >> That is her. We don't have like strategic plans. We have strategic doing plans. That is what we do at UCCC. And I I've

008been through two presidents on the board and I I mean I wish she'd never retire, but you know, we're still working on figuring out how to make a loophole in the contract so she doesn't ever leave. >> So, thank you. >> Thank you. >> Rachel, do you have something to add to that? >> Yeah, we're kind of a double act, so I better get there. And I have shameless marketing people to parade around just there's two different types of hats. Some people are baseball people, some people are trucker hat people. So help yourselves. >> Um >> yeah, I just want to say thank you mostly. Um thank you for your partnership. Whether you know it or not, your school district is an incredible partner to the college. Um we appreciate Jeff a ton. He um

009is a great communicator with us and a great uh advocate for everything we do for your students. And um that means a lot to us. It makes it easy for us to help your students. Um I brought a few uh uh numbers for you that I thought you might enjoy. So, um, in dual credit, which are the students taking college classes here in your district, uh, we have 46 of your students doing dual credit and they are taking 97 classes. Um, and expanded options, which is where, um, students, some of those students are learning online or they're coming onto campus. We have 31 students doing that with 78 classes they're taking. And then we have seven of your students coming to Career Academy and they're taking 17 classes. So careermies where they come to us

010on Fridays for the whole day. And those are great numbers, right? And those are kids creating bright futures. Um, but I also want to point out to you the economic benefit of that to all of your families. Those are credits that would be paid for maybe a four-year school or even coming to UCCc. Those families don't have to spend. Hopefully they're spending them in your community. Um, it's helping us make these make culture a reality for students. We also come out to your schools a lot and your staff works really closely with our staff. Um, they're a pleasure to work with and uh, our folks come out not only to talk about UCCC and what the opportunities are. Um, but to help with college advising and help uh, students get on a path to whatever

011they're doing next after high school. We recognize not every student needs to go to college, right? um they come into the school with one purpose and that is to be a supported entity in the community to help our youth take that next step um and get into whatever path they're looking for. So, um I'm super proud of the work that your staff and our staff do together. Uh Fila talked about some of the things that we're up to. Um and building is definitely uh has been a theme for us. Some of that is because we had some really old infrastructure. I know you know what that feels like. Uh so some of the projects are not so sexy. There are new roofs and new HVAC and things like that. And then we have been able

012to build some new facilities that we've really needed. Um it's really striking me in the last few weeks as we open some of those facilities. We opened a new advanced manufacturing and forestry center and you get so caught up in the building of it and the construction of it and all of the detail. Um, and it's great and you're really excited about it, but when it comes alive is when you walk through that building and you see all those students and those faculty teaching um, preparing them for their careers. And so buildings are great, but what happens in the building is the secret sauce, right? So, we're working really hard on those advanced manufacturing forestry pathways. And we also have a big push to add new medical programs. um those are really highskilled, highwage jobs

013for folks in Douglas County that we want to have a really strong pipeline for. And then we're all aging, right? So we all want good health care. Um so that's the other part of that of that effort. One other thing I want to tell you that we're really working on and I urge you to look at your demographics in this regard is we have a big initiative around male success in college. For every hundred students uh that are female in college in the United States, there are 74 male students currently. It's a big problem. We see it on our campus every single day. Um when I got here 5 years ago, I stood in front of the graduating class and you get a unique um perspective when you're on the stage, right? You guys probably

014do that too. You get to look out at the students instead of up at the stage. and I looked out at the students and I turned to my uh chief academic officer and I said, "Where are the dudes?" It was all female faces. Um, we worry about that. We want to make sure that um the young men in our community know that they can come and take a fiveweek program to become a truck driver. They can take a one-year program to be an automotive technician. They can take a transfer program and go on to a 4-year university. That there are attainable options for them. in our community. And so we're really working hard on why is that? Why is that a nationwide problem um that our men aren't going to postsecary education and then how

015can we be agents of change. So we have lots going on at the college. We hope you feel served. We hope that the minute there's a problem and you don't feel served that you pick up the phone. Jeff's been a great partner in that. When I first got here, I came up to meet with him. And the very best conversations I have are the ones where people tell me the real truth about where we're succeeding and where we're failing. If I don't have lots of people who dance around that and don't want to tell me because they think it might hurt my feelings, actually doesn't help us at all. And Jeff tells me when it's great and he tells me when it sucks and it's really, really helpful. So, you have an amazing leader. I

016know you know that. Um, but he is uh he's Gen. So, thank you for everything that you do for the college. I'm happy to take questions if there's anything you want to know about our important little institution. >> Do you have a particular opinion on the disparity in the sexes environment? >> Um, I have opinions and research but done a lot of reading about it. Um there's a lot of surveys. Um some of it is societal pressures and and and messaging >> uh to students. Some of it is us. Some of it's higher ed. Um I think it's easier for me to say that because I don't come from higher ed. I kind of did a career change in the middle and got into this business about 12 years ago. So I sometimes feel a

017little bit outside in a good way. You know, you can see problems a little better. Um, so, uh, I think higher red has not done a very good job of, um, uh, making sure that everybody feels welcome on campus. We don't want people to feel they're going to get cancelled if they say the wrong thing. We don't want people to feel like they can't be themselves. Um, we want to make sure we have programs that, uh, that reflect what our male population wants. Um, you probably know this better than me, but CTE programs are really expensive, right? It's much cheaper to run a sociology class or a history class. So, you run lots of those because education is difficult and we all have really tight budgets and it's easy to take the money away from

018the programs that maybe our young men would be more excited about. So, we are trying to do more with less just like you are. Um, so I think I think those are some of the issues that I think >> I agree. >> Well, I would just comment I remember that first conversation when when uh she came into my office and we sat there and talked and you know she cycled through a president and we talked about the issues that we were having and what were there and she said we're going to fix those. we're going to do it. And she has done nothing but expand and really make UCCC a different um welcoming positive place to be. But for all the amazing things she's done, those Friday uh um things are the best to open

019that up for kids to be able to do some CNA stuff, to do some firefighting stuff, to go over there and get those six hours. It's hard to schedule around high school schedules. I mean, it works fine for us on a 4-day week, but it really still doesn't makes it difficult for our athletes when they got to get on a bus at noon and they're trying to they have those hours to make up. But it has been an amazing opener for them. And I go back to the numbers she she kicked rattled off there about our um dual credit kids and our EOP kids and our Friday kids. That is those are free college classes. Those we have kids graduating with 50 credits. their freshman year is already in the books without having to cost

020in a in a time when a a four-year education cost 150 grand. That's huge. So really real great positive. So I say it's it's made UCCC's always been a partner, but they are now a fantastic partner that they always look for. So >> you have somebody graduating with their associates degree the same time as our high school. He's gonna have his We have a student this year that is going to get his have his associates and his high school diploma. So, probably do both graduations back. >> Yeah. Very awesome. >> Cool. >> Very cool. >> Thank you. >> Great. >> Yeah. Thank you. >> And up next is Dave Sullivan. Dave, I hope you brought some swag. >> I can't match back to follow Uh you probably remember me from last month and I won't

021show up all the time. I promise. Um the uh so I'm with the Oregon Advocates for School Trust Lands and the the two of us um along with SAS Powers have been fighting the state for three years on the fairly complex topic of should school trust lands be used for public schools or whatever other slush fund the state comes up. Uh, and last month I had real positive news that we had won a clear uh, court of appeals victory. This month I can tell you that the state doesn't like that. So, they're appealing it to the Oregon Supreme Court. So, your district has headed to the Oregon Supreme Court. This, of course, is not free. And so, my wife and I have actually been funding most of this. And so, it's cost us 60,000, no,

022about $40,000 in the last six or seven months. and we can do that but it's not my first choice and what I found out was superintendent Andy and I can't say his last name Susla turned out to have been the ninth grade science teacher for the Neil Mischek who is the executive director for the Oregon schoolboard association and so when I was talking with Andy he said oh well you should go talk to her and so I went talk to her and she said oh we've got this legal assistance trust fund that school boards pay into and it's restricted to statewide type legal issues. And so we just keep bending, we keep getting more money and it doesn't get spent because what comes up with this and you got to be kidding. And um so

023to tap into that, it's like any insurance thing. You actually have to file a request to use the funds and it has to be a formal request for the school board. Today is not the right day. I just found out about this and I want to come over and talk to you. Um, but give your superintendent a chance to check out all the stuff that I'm telling you that's not lies and stuff like that. in April, you'll probably vote to refer to that legal assistance fund to start funding our battle against the state of Oregon to whether schools should be the recipients of school trust land or whether that should go to basically what it's been in the past years, which is more or less a political slush fund for whatever the the um governor

024wants to do. Do you have any questions to that? I probably I think I'm about three minutes, so I should be done. >> So, I just got this I just got this today. Babe emailed it to me today and I read it over. Um I I mean, I'll make some phone calls. The only concern I have is I'm all good and well doing it as long as it doesn't put a target on our back from some other direction of the state. So, I want to >> ask a few questions to make sure that that's not the case. But and I don't think it should be. So if it if it all checks out, then I'll put something on next month's meeting that has this on there for us to make formal decision on. >> It's

025a zero cost thing because you've already basically paid into the fund. So it's just basically, you know, like a if you have an accident car, then you say, "Hey, my car is, you know, time to face it." So thank you. Yeah. Thank you. Drive safe. it for our public comment on non agenda items. Moving along to the consent agenda which concludes the meeting minutes of February 2026 as well as the HR report and license renewals. gentleman that's had a chance to look at that entertaining motion like make one accept it. >> All right. Any discussion? Hearing none. All those in favor please say I. >> I. >> Any oppose say nay. Motion carries. Uh next up fiscal overview. worry. >> We didn't have any audit stuff. We started budget. Everything looks great. I'm so excited.

026And I have to say thank you to Alind because I didn't see the email from OD saying that the um budget had been their estimated budget for next year had come out on the 2nd. And so she reminded me today and I went I can start doing all sorts of fun things with budget. So I'm really excited about that. Everything looks great. Um that really for I'm we are not one of the schools that we have problems. >> Always there. >> Yeah. >> Anyone have any questions on the general fund or on the check? >> Nothing. Thank you, Cy. I got answers. All right, reports and discussions. First up are student body reports. >> So you guys school board now. I'm Paris and my guest. Hi. I am our high school communications officer. So tonight,

027wrapping up the last of February, beginning of March, um recently, our um winter sports season has came to a close with both our basketball teams making it to Pendleton. Our boys placed third while our girls took home the sixth place trophy after waiting uh several years. It's been um math is not my thing right now. It's our last trophy was won in 2018. So eight years almost I think um oh >> eight years since we've won a trophy. So, and then along with that, Oakland brought our cheerleaders and band to cheer us on for every victory in every game throughout the tournament. And then wrestling also ended with Samuel Long placing third in state for his weight class. Then our winter sports banquet was last night celebrating both our players and coaches. Moving on to

028FA, we had multiple competitions at sectionals that our members competed in and Banner did. Olivia, Morgan, and Annie are moving on to compete at state convention with their speaking events. And then along with those we have 22 or 25 total members attending state convention which they'll be competing competitions earning their state degrees and attending the workshops that they have there. This month our leadership team has been trying to figure out something to do for the month of March. We are thinking doing a St. Patty's dress up day sometime next week just to get it out there. Then in April, we're planning doing a spring spirit week with a bunch of fun activities happening throughout the day and then a few during lunch just to celebrate spring. Then NHS is continuing our work through the backpack

029program and just getting that set up for families so then they can take home take those home. And then we're also starting to get ready to get applications ready for next year's NHS the um members and that stuff. And then lastly, our our school's after school program is centered around race cars and rocket ships, which is led by Mr. Burke and Mr. OSA. It's been pretty fun. I kind of stepped in a few minutes today and it looked great fun. And then our uh homework help in the library has been very su successful and we've had students taking advantage of that. That's it. Thank you. >> Thank you. >> And next up reports from the middle school. >> Good evening. My name is Kendra Cox and I'm a fifth grader at the secretary on the

030leadership team. Middle school has a lot going on this spring. Our middle school choir class went last week and performed at the courthouse in Roseville. They represented us very well and they will be traveling to RHS next week to watch and learn from other choir performances at a f festival. This year the drama class will be putting on a production of Beauty and the Beast. In order to buy costumes or props, they've started treat yourself Tuesdays and Thursdays. They still sell snacks to the student body. So far, they've been quite success successful and students love it. Leadership has been working hard as well. We are currently planning our annual spring. This year, we will be adding some new challenges like a talent show and a song mixed in with some classes classics like door decorating

031and a real relay. It should be a fun spin. Thank you for your time. Olivia. >> Hello, I am Olivia Mason and I am a public relations officer on the best leadership team. This quarter, Oakland Middle School has been focusing on taking responsibility. One thing to encourage this is fun challenges like an attendance competition and a missing assignment competition. In the future, we will have more fun events for all students to participate in that have enjoyable rewards and help our students like clean bathroom and the cafeteria behavior challenge. As you also probably know, we have had a great sports season so far and the spring sports are on their way. Track and field is going to start on Monday, March 16th, and we currently have 46 students signed up to participate. We have high hopes

032for this year's team and aim to have lots of new personal records or PRs each week. Thank you for having us this evening. Have a great rest of your Christmas. >> Thank you. >> Yeah. Thank you very much. >> And uh by all means, you are welcome to stay for the rest of our meeting, but if you'd like to scadaddle and go do something fun, I certainly don't blame you. >> Thank you, wife. >> Thank you for coming. >> And then there was none. Okay. Thank you. >> Uh, principal council reports, those are in your packet. Uh, I don't know. Do our principles have any updates to those or sorry, somebody was talking to me, so I don't know. My fault. Any questions? >> So, we have I guess I do have one addition. We

033have 48 students now track 48. >> 48. >> Um Hamilton, she's very excited about that. 48. Mr. Chie is also helping out. So, >> um, I don't know if there's anyone in the report. I just like to say thank you on the high school for for uh the response to blood drives. I know we had a couple this school year. Appreciate that. Hopefully the turnout was good. >> Yeah, they've been okay. It's been a learning year on teacher, too. But thank you for saying that. And hopefully from the community decide it's been >> good. Oh, yeah. >> Yeah. So, we've worked through some things on how to be a little more organized on some of the inside the hallways, schoolwide side of things. So, I think it'll be even better next year. But >> yeah,

034>> I would add in and I I don't know if it I just didn't even think about it when I put it in there. Um, so we had a couple skate sendoff assemblies with with basketball of course, but also the week prior we had a sendoff assembly for our wrestlers and round one of basketball and that was fun and it didn't even make the report. But as part of that um, we officer McGarvey has moved up our SRO. I don't know. Has that been discussed? I don't know that you've mentioned it in a report here but I beat him to it. So officer McGarvey is moving up. We have a new SRO named Officer Fox from Southerntherland PD and we had wanted to do a district-wide thank you to McGarvey. Um, but it kind of

035didn't work out. Nonetheless, we got to loop him into our uh wrestling sendoff and he got to do the O-ring with us. If you've ever been to an assembly, a sendoff assembly, the band plays the school song when the whole school lines the um gym floor and they high five all the way around through the school song. And so McGarvey, Austin McGarvey, got to be part of our send off and Jeff said a few words for him and the students said a few words for him and it was really cool and he still is talking about finally getting to be in the O ring and so then he led the wrestlers off to state. It's pretty cool. So we were sorry that we didn't get to include the entire district on that send off for

036him but >> told us all about brag about the end of the uh assembly and officer Fox is doing great and we were worried. other questions. >> All right. um the custodial maintenance report. >> Uh just kind of addition to it, they um threw in they uh take care of the normal maintenance or custodial stuff, the three custodians and then uh the maintenance crew pitches in throughout. But being a crew, again, it's just worth a shout out to them as we continue to with all the construction we have going on, we continue to throw extra projects at them on top of their daily routine of onslaught of uh maintenance requests that they get out of the buildings. Um we do the discus pad because it wasn't able to we would have been even if we'

037have finished on time, it wasn't going to work um where we put it. So we had to move it. So, they had to put a temporary pad in the end of the end zone. Soon as you walk across or walk in, you'll see it. Um, we had to put that in temporarily and then we'll move it over to the field behind the uh bleachers later in the summer and the fall once that grass takes and and that ground gets a little more solid. So, we don't want anybody out there in the spring. So, it's still fenced off. So, they put that timber in. Um, as what often happens, the excitement we our baseball scoreboard has been awful. So, our baseball coaches went out and found, you know, tapped into Zi again and got him to

038donate for the new scoreboard. That's all good and well, but someone's got to put that scoreboard up and put it together. And they're in the process of that. They got, I'd say, they're about halfway done. Um maybe even a little bit more. Got most of it up. So, still have some signage to do. We're able to grab the electrician that was down at the gym and say, "Hey, why don't you take a break?" Um so uh so again shout out to the maintenance staff because they're doing a fantastic job of um managing their dayto-day stuff which is long and also picking up all these big projects. So >> you know the the mention like glue and drain cleaners and dust particles that they try not to do that for those that are sensitive. Did that

039ever happen when we were in school? >> Yeah. explains quite >> all right the facility report >> uh facilities just running through uh this will be the last time I ever me mentioned uh phase one because the hoop did get done it is now repaired three years later so that project from four years ago is now done uh the other one should not take as long I would hope uh phase two which is 56 hall we just been waiting on that final um uh inspection. We had to get the fire the fire system tested and everything else. And we've had to kind of continue to punt that down the road because of different obstacles. We can't do it on a Friday when staff are here because they have to turn the alarm on and leave

040it for 15 minutes as they go through and check everything. So, they are that is going to be scheduled for Friday. So, we should get that done and that will be signed off and then phase two will also be done. So, that's a big bonus. Um Jim Seismic is still in line. We had everything planned for that. uh lined out for the summer. We got the chlorine bids back same as same as last time. We're anticipating that to be about $122,000 to us. Those prices haven't changed, you know, like we're set on that and that project will be wrapped up in by August, early August. Um softball field. Um, I mean, I essentially I've been kind of a little frustrated with it and it's been we got pushed back and it got a slower start

041for various reasons and plenty of excuses and um and we got exactly where we expected it to be. We didn't finish it when we needed to. So, I got back from Pendleton on Sunday at 6, I don't know, 12:30, 12:45, unpacked the bus, got everything put away, and I started to leave and saw a car down there, and I popped down to saw Miss Hel's car down there, and I just popped down because she had left the tournament the day before, and I hadn't had a chance to say goodbye. So, I popped down there to say hi, and they were working on the field, and then that was my I hadn't been down there in a week, and had expected some things to be done while I was gone that did not get done. So

042um highly frustrated when I left on Sunday. So I met with um the powers to be on Monday and now this week has been a very productive week only two days. Um many many things have gotten done. Um so we're still going to be ready for our first game. Still a little bit of onus that drops on to Anna and Rob um our softball coaches because they are bringing dirt in. That's something they've said all along. Basically, when we evaluate engineering project back, we use fly and said, "This is where we're going to be." And they're like, "Well, we'd rather have you guys do this and we will take care of this." Well, then we will take care of this. It's bringing some dirt in and getting it spread around. Um, we got the fence

043drops and it is set now. The fence is done. The back stop, the um Yeah, we're still working on that. The netting, we're having some trouble with the netting um getting it tight enough so balls wouldn't get caught in there. um dugouts. Got the got finished painting today. Um gutters are being manufactured for half of them. They're on half and then we had to get a couple others rebuilt because they came in wrong size. So, we should be good to go with the bulk of it. The part that I was frustrated with is the excavator company just left us massive mess with big rocks out there and tire tracks through the mud, tripping hazards. I mean, it was awful. So, I kind of I went off on my people that are in charge of them.

044They in turn left to them. So they were back out there yesterday and or no today and finished the work that they should have done and are redoing some work that they had done but did a terrible job at. So they are fixing all that. They should be done by Friday assuming they don't have the downpour raining tomorrow or Friday. They should finish all their stuff and then so the finished product on the outside's going to look a lot better and everything yet. So we're still set to be done. Definitely came in under the wire. I understand the stress of trying to match that building while this was going on. Same soup. McKenzie took responsibility for they shouldn't have put a different soup out there on the softball job and they knew that the soup

045asked for it. Said I could manage both. Yes, he's capable of it, but it's it was not great. So, we ended up way behind where we should have been, but we are going to hit our we are going to hit our mark. Um, uh, walking path is supposed to be done at spring break. Um, I did not. I just didn't get to it. I'm going to reach back out to Lori to make sure we're still set for spring break. The last conversation I had with Ryan Gil Gravel is there on track to do it during spring break. So, he thought he could knock the whole thing out. See if that's actually true. But, uh, that's the plan. >> They're telling the city the same thing that makes you feel that definitely. So, I was going

046to call and see if he's planning on starting on that Friday or what what exactly they're doing there. But, um, the classroom size, Nick, at the high school, um, I would say it's it it's not like we need extra stress because the finishing of the gym and the softball and some other projects we got going are stressful enough, but that is coming in as a massive stress moment. Um um I met with the high school staff Monday after school just to let them know, give them an idea of what they're in for for the next two years and to inform them and that we're doing our asbestous abatement over spring break in the attic. So basically when they leave school on Thursday of next week, they are not allowed in the building until the following

047month until the a week after the following Monday. ly all of spring break they are out from that Thursday night until for a week and a half. Um we're doing the abatement in the uh attic getting all of the um uh asbestous evaded in the areas of the walls that we're going to touch. Uh they're going to get out is we're going to put a hole in the wall over uh at the parking lot area above Ian Pat's room in the um archway there. We're going to cut a hole in that um end wall and we're going to pull out as much of the old HVAC equipment as we can. So, we have to evade all of those joints and then we'll pull them out in big chunks and get rid of them. Otherwise, we

048have to um seismically strap them as part of the project, which ends up with extra cost and they're up there and there's really no reason for them to be up there. We want to many splits in the whole building. So, we're going to get those as much of those out as we can. So, that is happening over. We know that we already have our HVAC people on board. They're going to be up there helping our plumbers, electricians, and the abatement people are all we're going to they're going to kind of work in unison. Obviously, the abatement people are doing that. And then we have plans to get our air test and then get the HVAC people up to get as much out as we can. Um, big picture and it's I'm not I'm not going

049to bore you with details today because I still have a whole lot of unknowns, but just to kind of get you up to speed as where we're at. I'll know a lot more at my meeting tomorrow. I missed last Thursday's construction meeting and we're kind of in the thick of it right now. We're We just don't know. I mean, the the budget is going to be tight as we've already said. That has not changed. Um still trying to figure out um Toby got final plans and so he's putting together his price points. He's doing it kind of here's what the project's going to cost. here's what it's going to cost if we do it in two phases because that's more expensive to do it over two summers because you have mobilization charges, you have inflation

050charges, all those things. But it's also if we do a swing shift in a um trying to do it in one phase is going to take some swing shift work in the spring and probably some swing shift work in the fall because I don't think we'll be able to get everything done in the window of time that school is out. Uh, and then there's still a whole cost piece. So, we're still exploring a lot of options. Um, when Toby came down, I had my meeting with um Brent, who's our on-site soup, uh, and Allan over and kind of went off on the softball mess. And then when I left, I called Toby, who's the McKenzie's vice president that's kind of overseeing it, and I said, "We need to talk because I with them, I don't

051care about the why we got here. With you, I care about the why. here's some problems that I see with what's going on that we've got to get fixed. So, he came down on site. So I met with him, we finished. He we he talked about the high school sizing a little bit and one of the things that he mentioned was we might look at waiting until next year completely doing it doing the abatement over spring break no matter what because it's got to be done. waiting for the project as a whole until next summer and doing it where we can fully plan everything out and have our, you know, spring break to end of school swing shift where they're doing the attic work, have the summer work that we can do and then if

052we have to spill over into the fall. The downside with that is we got to be done by December of 27. So, okay, we wait till next summer. We have to be done in the summer. There's no room for which there really isn't anyway, right? because we thought it'd be done for school to start. But um so we're still kicking around a lot of options. So all I have for you is it is it is without question going to be the biggest headache we have as a seismic which is saying something because phase one was um but uh it it's going to be the worst one. So I did when I met with the staff I kind of talked them through about not being allowed to be around in spring break and also talked flexibility.

053You got to be patient. Yes, it's going to be a massive disruption and it's going to be a pain for you, but deal with it and it'll be better on the back side. Still looking at we believe it's going to come at a cost kicking around some numbers. You know, I'd say 60 to 100,000 probably again to get those bathrooms done and um new lighting throughout. We we're about half the lighting is fitting into the project. Half is going to come above and beyond. We have to do it because it's all hang down lighting. None of that's seismically allowed. So, we have to replace all the lighting, which is a good thing. We need the new lighting. The bad thing is we got to pay for it part of it. But, so, lots of uh

054variables there, but just letting you know that it's that's where we're at and there's still lots of um lots to be announced with that. So, we don't I don't love it because it's mid-Marchch and if we're going to get going on June 12th or June 13th, then we should already have some planning in place, but that's not uncommon. Same thing happened with the ones just kind of plan up to it. They still have a few things they got to stick out to bid, which we have plenty of time to get that done. But we do have the on board, which is huge. So, that's that's where we're at with that. Um and then uh that scoreboard's getting done and then just have a few other um projects that we're hoping to still work through. Bathrooms

055on the other side. Um we uh bathrooms on the other side of the bleachers down there. The um entryway to the um vestigle at Lincoln. Uh the plan the plans are already going to include the vestible as part of the seismic um added. we have that in as well that's already part of the plan. So that will happen at the high school. Um and then I had one I talked a little bit about um talked a little bit about this last time on OB baseball talking about the lower field at the C or at the elementary. We walked that after the last city when I gave Ann the heart attack about hey we're going to do this. Um we uh we walked it and talked a little bit about it. There's, if you've been down

056there, there's the back stop and it's a tiny little back stop, but there's also this massive piece of black top down there um which just looks like a isore in the little field. I'm not sure what the purpose of it was, but um I did ask they use it for um outdoor PE when it's raining and stuff or when things are wet. So, we kicked around a little bit if we were going to when I met with OB and what their hopes of doing things were was to back that back step up a little bit so they can make it look like a bigger field so you can play some older kids on it too. They did that. The black top would need to go away. So, we talked a little bit about what that

057might look like. So, I think we're going to start exploring options of what it would none of that field stuff would come at our cost, but we're going to look at what it would cost to take the playground up top where the spring swings are, which is all chips, and see about what the cost would look like to pay that and get that to the yard, which maintenance- wise would be 100 times better. Custodial would be better, keep the buildings cleaner, blah blah blah. But we'll see. I reached out to uh had a conversation with uh Aaron Swan, city of Southernland when he did the park over there with the padded stuff and what that was like as opposed to what paving would look like as opposed to different options. So well early in the

058process and that's a project that's years a year down the road or so and part of it will depend on as we kind of retake stock of what our maintenance budget looks or facilities budget looks like now, what it looks like, what our budget at the end of the year looks like and so forth. I'm going to contend. Same thing I've said before as I wrap this up. If we're going to do facility work, now is the time and next year is probably the time because the year after that budgets are going to get much tighter. And while we're still not going to be in a school that's in the trouble that of mid-year cuts and massive layoffs and so forth, we're just going to it's going to tighten up. And one of the things

059we'll tighten up on is facilities because our numbers are high. We have money coming in for the extra students. I believe I still believe and I'll obviously take your guys' input if you think otherwise. I still believe taking that money while we have it and putting it in the facilities is our best bet. That's within 30 years of not having the money or being tight and using it on other things. And we'll still contend with the principles of the ability to weigh in otherwise. We're not going without in the classrooms. Our kids are still being served well. We are we have more people here than we've ever had before. behavioral support and IIA support and so forth. So, it's not like our kids are going without. So, we're not taking it away from that. >>

060On the maintenance side, it's kind of hard because we're still just now getting done with pl are we seeing less maintenance that we have to do with buildings after >> long term is yes. Yes, I would say short term. I we only have a couple years worth of it to respond to. But yes, I would say we have much less maintenance requests of much less maintenance uh um issues with the two Lincoln hallways than the other two buildings just because of so many new fixtures and new things. So yeah, much better there. Same you would hope. So yeah, >> so in a sense we're going to go through and give it that faceelift and and uh as we the seismics are going to continue through they will vary just like always like when we do

061the cafeteria assuming that we get that one next. I mean that's going to be there'll be no extra cost to us and it's going to be a massive change for it and it's and it's not going to be real disruptive like the high school gym but the high school classrooms and when we do the elementary those are going to be just much much more disruptive and much tighter budgets. So, >> one thing I went through when Murphy's mill burnt down and after that I went back to Roseber forest products and one of the first things I suggested was you test your overhead sprinkler systems and half of them are plugged up for rust. So, they built their own machine for flushing systems, but I was just wondering if that's been done in the schools on

062some of the older systems. Anyway, >> I don't know the answer to that. We have a fire marshal comes in every year and does a test and so they test all of our fire systems. That's part of our we have that yearly thing. Um, so I'm going to say they probably have something, but I'll check and see because I don't know exactly what the answer would be, but I know they come in and check our systems and we I just got the email earlier this week and we've been trying to kick the fire fire marshall um in district-wide inspection to the end of the school year so we can have all of all of the work done. They can catch the gym in there and catch all of those pieces. But I'm going to assume

063that that's part of their um but I don't know that right because testing that system is a pretty big deal. got a place for the water to go to when they are testing it. So, I don't know the answer to that, but I'll check >> because because I know they have always had fire marshall come through every year at the mills that half of half the overhead sprinkler product solid. >> Well, I can see that as especially the ones in the high school as old as they are. >> So, there's question. All right, I will check on that and have an answer for you. Uh, so that's what I got for maintenance or I mean facilities. >> All right. You want to tell the superintendent report? >> I'll do an answer for this year. So,

064uh, tomorrow 2:30 I'm going to Roseberg to sign for the Washington property. So, I will go over there with our EIN number and a healthy hand. I'll come back with a claw from all the signature and a check for $175,000. So, be a bonus to get that passed off. Um, >> 10 ways. Perfect, too. But >> yeah. >> Yep. Yeah. >> Um, power outage uh is scheduled for Friday night from 11 at night to 7:00 in the morning. So, I talked to all staff, not like anybody's working graveyard shift, but just reminded them, hey, unplug your computers or whatever, which they should be doing anyway because it's not necessarily unplugging, but shut them down because um spring break's coming. Um, we're working through the process of adopting our I Ready um uh interim assessments uh

065that we talked about. we have accountability bill um working with Dan on that and um Inter Mountain ESD four of the ESDs in the state essentially went out and did an agreement with each of the four assessment options and so inter mountain ord um one of them is has that with that ready so because we we're jumping on with that ready we go through them we'll get a cut rate price for it because they're doing it in mass so that'll be bonus. Um, so we're working through that and we'll have it on board um for the fall. Corey and I have have started having conversations about the budget. We haven't actually sat down and started crunching numbers. Probably start doing that um after spring break. I'll start working through that and working through that process.

066After spring breaker's over, it's that quick through the school year. Um, and I guess it's worth mentioning um, as as Rachel mentioned, so I won't labor the the SRO part that resource officer the history of that because some of you are more into it. Sun loans always had a resource officer for 20 years ago. We had a halftime one that was just ours and was on site halftime and then the board decided that it wasn't wasn't worth it. I would say that was probably more of a personnel issue than it was a uh use issue. So that went away and we just had nothing for a while and then um I happened to be know Kurt Sorenson pretty well outside of school. So when he when I became principal, we had a couple issues and

067I just called Kurt and said, "Hey, can you help me with this?" So he really then that kind of started adopting and being available to us. We now I think we pay $10,000, >> right? 10. So, we basically Sunland has them hired full-time as their re as their resource officer. We contribute $10,000 to the city as part of that position. And so, they're they they come to us. They don't house over here. They house at someone that manage their stuff, but they pretty much we any of our any of our principles pick up the call phone and call, they are here um on the spot, which is awesome. Um, and then they also, so Kurt looked up the chain and brought in Jake McGarvey, replaced him. And McGarvey's been here for probably 10 years, I

068don't know, or so doing it. And he, he comes at least once every Jake would come once every two or three weeks and come down at bus at bus drop off or bus pickup and he would wander through the hallways and just really was a nice bonus in in getting to know our kids and getting that police police aren't awful type thing. getting a good good relationship there with him and he's helped us through with our drugs and alcohol issues on campus and and they just help with a variety of things. So, it's really helped grow our relationship with um Sunland PD and uh um and so he's been great and so we were able to recognize him at the send off and I guess it's worth mentioning um because it got mentioned last night

069at the sports banquet and I hear it quite often and I I mean I'm not one that says it because I don't know any different. I've spent my 32 years at Oakland. So what I when I say the Oakland way, that is the way. But when I have we have people come in um you know Tristan comes in ID our girls coach comes from Oakidge and he competed against us for four years as an athlete and then we hire him as a teacher and he comes in and sees how we do things here and kids that come from other schools and do their thing at their schools and then they come here and play sports and see the sendoff that we get when we have five, you know, fire trucks and police cars leading us

070out of town and we every one of the kids from all three buildings come outside and we drive around and we're hanging out the windows and giving them five. And you go downtown and there's 300 people down there. That's not normal. And I just it it just is worth mentioning how amazing Oakland is and what a great experience it is for our kids and our staff to see that recognition and and um just I guess it's worth mentioning when I hear it, I try and acknowledge it that to me it's the norm. That's what that's just how it's been. So that's the expectation, but um it's not the norm in most places. So, it's pretty cool. And uh and I can tell you from being over in Pendleton a few times over the years, uh

071we are the we are the poster child for Pendleton. They love it when Oakland shows up. They constantly say that the tournament's just not the same when we're not there. And they were super excited this year that we brought two teams. and the amount of older folks that have been through 50 tournaments over there that go out of their way to come over and say hi and to sit on our they fight over who gets to be our host and sit on our bench. Um we are on our third host. We've outlived two of them. Larry was in just crying in tears because we brought him out for our third place picture and you know went and jumped around and made him he just it's awesome. So, just it's worth mentioning as I wrap up

072is super important what that's like. If you've never had the chance to go over in Pendleton and experience a basketball tournament, it's worth your time. Um, it's pretty awesome. So, just kind of wrap up with that. It's it's pretty awesome and it our community is amazing. So, let's leave it with that. >> Well said. I can tell you that listening just listening to the radio broadcast to hear a band do hear kids just cheering their hearts out. It's Yeah, you can even tell from the radio side that it's different. >> No doubt about it. And you know, it's funny. I think back in 98, the first year that we made it to the tournament, um, eight schools there, there was probably six 16 eight boys, eight girls, so maybe 14 different schools because you have

073a little bit of carryover. There was probably 12 bands, 13 bands this year. We were the only Stanfield. Stanfield was there for part of their because they had their boys and girls there too, but they didn't play for every game of even every Stanfield. We were the only band that was there and played for all six games. It was it's insane. And the fact that we still do that and even cheerleaders, there was maybe two other sets of cheerleaders, maybe three um out of it, it's it's insane. So, yeah, just great great community showing. >> Pretty awesome. Can I add one thing that probably should have thrown in my report, but when everybody goes to Hamilton, if you haven't been in the hallways, you always pretty quiet on that Thursday at school. And um we

074still in good spirit when the games are early enough, which they were this year at 1:30. Um had a watch party for the 100 kids that were left behind. And they all came to the library and with two or three substitutes in the building, but also our other poor staff that was left behind had a watch party and all the kids were, you know, well behaved and into it and had their own student section and that's just really fun, too. And it's fun to see them get excited still at home. So, you get to watch and unfortunately there was that weird half hour gap between the boys and girls game, but they tried to throw on the uh round ones playoff game of the girls to get a little hypo of the girls and then

075showed that the last little bit. Anyway, it was fun back at home, too. >> Um, I was over there going in between games something and Ann sent me a cute video of the group down there elementary where they also had a watch party and she said that a kindergarten set in the middle of the third quarter when we were on one of our bath runs in Stanfield. Come on boys, you can do better than that. looked at the other little one next to him. Oh, yellow team. >> We started early. >> Um, our enrollment report, >> uh, enrollment report, uh, we're holding steady. We dropped six kids. Probably going to have a couple more. um though going by the wayside, but um which is still I mean we finished last year with 638. So we're

076still sitting at 29 more students that we finished last year with. So I'd say we're still finished well over what we went with and we built our budget on 600. We built our budget on 600. So um there will be an adjustment coming in as we bring in good shape. We watch the number down >> are going down fast enough. >> No. And families are moving and staying here. We're going to drive from Roseber every day. Yes. Okay. >> My oldest is in the Roseburg district and say, "Well, when are you going to start?" Look at this. >> Sometimes it takes them a little bit longer, but man, when they get here, they almost always say, "Wow, I wish I would have done this sooner." >> Um, can scholarship subcommittee >> I just stuck this

077on a month earlier just so we can get the so we're not doing too much at the same time because we have moved out ahead. It used to be used to be the Canite stuff at the May to the April meeting to make things a little simpler. So at the March meeting, you guys, it's always you create a subcommittee. two of you agree to look at the applications. You'll all of the applicants will be at the April meeting. They will come in. Each one will come up, give their spiel to the whole board and read their personal statement or whatever they choose to do. And uh but then from there, a subcommittee of the two of you will go and agree to look through all the applications, meet by then, we will give you this

078is how much money is in the account. You don't have to award all of it, but you here's your parameters to to award. So, um, just put that out there because you need to create we need to create that sub are willing to look at those applications and make those decisions. >> That's something we should do. >> I now because it doesn't have to be we don't have to have an action item on it. You just got to come to agreement. So, who the two of you that would like to do it and and then you guys can work out amongst yourself what your timeline is like. >> Darren, is that a >> Yeah. Okay. Well, there you go. >> What's that? >> I was I'm already on a scholarship. >> Oh, are you? >>

079Uh, so if you two are going to do it, then the only question I have for you is would you like to you'll see the presentations at the April meeting. Is that fine to then walk away from the April meeting with copies of the applications or would you like copies of the applications before the meeting? >> I think in the past you they get walked away with the application. >> Okay. So we'll bring them to the meeting and get copies of them at that point and then uh >> then all you have to do at that point is once you go through and decide where you're going to be just give us the total get to and it'll still stay it'll stay secret until the Congratulations. >> Okay. Awesome. All right. >> The site council

080equity summary. >> Uh so we talked about that. Um u DEI requirements so to speak. I mean it's adjusted quite often um since then, but they changed it. So they're now not reporting to the board. They reporting to me. Um we had that meeting last month. Um u and uh had a good turnout. Again, Amy Rose helps us out with that as well. took our site councils and we just take the winter meetings each in each building. Each building has their own site council. They meet in the fall, winter and spring. We make the winter meeting be about um to match this. And it really is about we we take it as equity, equity for everyone to have equitable accessibility to all of our programs. What do we need to do better to make sure

081that we are equitably hitting every one of our kids to have access to everything that we do? And we also take the same time to say, hey, what are we doing well? What do we need to do better? What do we need to improve on? So, we did that. Uh was very successful. Three principles were there and ran it. Um, so they put in there your overview that you saw in your packet and then they each had a talking point they were going to just hit on. Um, that's to kind of keep you guys in the loop. So, >> so I think I've just taken on the talking points of which Jeff hit a lot of them. So, well done. We're almost done. Um, you'll notice in the packet again, um, Amy Rose came in

082and presented some data to our site councils and she works with many, many districts in county. So, she was able to look at the data and explain to the site council that our data is pretty good. Even though, right, our state test scores sometimes don't look great or why our attendance scores don't look great, but comparatively around the county and around the state even they're pretty good. We were able to answer questions about attendance, which you know, things like graduation rate, which always, no, we did not have a student drop out. our seniors all walked across the stage. But sometimes when a student might leave us sophomore year but not ever actually go somewhere, then that ends up being our drop. So we were able to answer some questions and she was able to help

083out by just justifying that things really looked pretty good. We then went into these three questions that were in your packet and so just to explain that those three questions that we had posed with them were the same as last year as well. So for lack of we didn't want them to feel like this was redundant that they were doing the same work each year. The three questions were, "What barriers currently exist for our students in accessing activities and extracurriculars and opportunities and college and anything? What barriers are there? What um what are the halves and have nots towards a well-rounded education at Oakland? What do we offer for well-rounded and what are we missing?" And then system support and transitions between the four transitions. So early coming into OES, OES going to MS, OMS

084going to OS and then OS heading off where those four transition areas and how are we doing? So again, they were the same three questions of last year. So this time we put them up there. We did it a little bit differently. We compared it to last year's list which we had there as well. So as they named off things and we might have new site council members, we either addressed them as things that we already worked on or talked about what was in progress and then added to our list. So again in the handout you'll see the high points of things that they thought we needed to you know the barriers that are there what are we doing well what needs improvements and system support transitions. Then finally a kind of an exit ticket

085or sorry not is that not there yet. Um, in comparison to what they said last year, we were able to identify some key things that we we fixed or we've improved or we've made steps towards because of their feedback. Um, the dual credit, the um automatic emails, middle school is using the automatic um all night emails when there's missing reports or missing assignments. We're going to, but we're going to roll it out in the fall. We could just pick up in the middle of the school year. um improve building security. They appreciate the input that we've asked that we've asked, we've gathered and we've implemented. We involved our site council with our walkthrough, our reunification walkthrough fall. They've, you know, appreciate that we are doing action, right? We don't just sit around the table and

086keep asking the same questions and nothing changes. So, that was definitely appreciated. At one point, we had to just kind of stop and say timeout. Thank you for saying we're awesome, but we we do need some constructive criticism. So, think deeper. Think deeper. How can we improve? What can we do better? That was the essence of the meeting. Their kind of exit ticket um was to just what was their takeaway? Because again, we don't want to waste their time. What is your takeaway as a site council member on this? What do you feel about our district equity meeting yearly, etc. So, I'm just going to highlight three of them. Um and these were just straight off of their post-it notes. One said, "This council is a great show of how Oakland steps up. We get

087informed of concerns and we immediately begin brainstorming improvement. It's a great way for parents to share concerns and ideas." Another one said, "Being a teacher side, I want the best for my kids. Being a teacher here, I can have input to help make it great for them." Another said, "I like being able to hear the perspectives from other buildings and families." And I have appreciated the openness of administration to suggestions and being able to celebrate the ideas that have been in fact. So we felt pretty good about that. We felt like we were not wasting their time. We know we're not wasting their time because we're taking action. But and obviously we have to do this for this yearly report, but again it's not just a meeting. So that felt pretty good. We got positive

088input. We got more things to continue working on. And I think everybody walked away feeling pretty good about it. Questions? >> What is the makeup of your sex counselors? >> So mine, off the top of my head is about six. I have a classified employee. I have two teachers on staff. You have the counselor. So I've got I have four staff members and three parents. Three parents. I have a fourth but haven't made it yet, but I know three. I got seven with >> mine's about the same. One classified uh the counselor, one teacher, and then three parents. So, three of my parents were new this year. >> Okay. >> Sometimes I get to pair it up and I get to bring them up. >> One, couple other >> one of mine. And I last

089year I had a teacher that was also a parent which was which I would say I mean getting everyone together that's looking at it through a different perspective is pretty interesting especially hearing then when we come together and you're hearing from the high school and from the elementary it's interesting definitely had some good ideas >> and mine has the same year. Okay. >> I would just wrap it as I think this is just another example of how we took something that the state made us do with a probably a direct idea of how they wanted it done and we found a way to fit in the parameters of doing it but did it in a way that is going to help us and check that box but do it in a way that the community

090of Oklahoma would appreciate. And I think it has been. I was not thrilled when I went through the meetings on the prep front side of it of it being pushed down our throats. But then as we continue to talk it out and we started thinking about, hey, what can we do to help make this useful for us? I think that it has been extremely useful. And I think there's tons of value even not just for for the for the to bring the three side councils together to get the parents from all three buildings to be able to share theirs and hear it, but also for admin and also for staff and classified and certified to be able to hear. And it's one of the few places that they really get to see the big picture.

091You get to see the K12 picture. And while you get so boom into your building and the way that your building works and this pros and cons of your building, >> even though we try and be unified as a district, the reality is, you know, it's it's building specific. So to be able to get them together and be able to talk through that, and I think there's way more positives in that than negatives of being able to go, oh, that's why they do that. That's I always thought it was stupid that you would do that and take that away, but oh, there's a reason for that. So tons of value and I think it it is it's just another example I think of that the open way to talk about we found a way to

092do it and be constructive and get some good things out of it. It's given us some good direction. So I think the the orientation part of it going from middle school to high school or like that is important because from experience going from Oklahoma to Southernland junior high was little bit of a culture shock you know so that orientation will help a lot. Any other questions thoughts? Thank you. >> Uh 8.9 reminder statement of economic interest. >> So just a reminder, it happens every year. It's being on the school board. You're going to get that email that's going to come to you on March 15th. So please check your inboxes because you're going to get it and you need to do it. I don't like how they need to have to do it. Um it's

093just a uh >> window. I think it's March 15th to maybe April 15th. Is it one month? Maybe it's a month. >> And uh but just get it out of the way early. Um, I will have it on the April uh um board agenda just to either pat you guys all on the back for having it done or give you a gentle reminder that you got three days left to do it. >> Yeah. >> Uh so just remember to do that. It really is it's a it's a three minute thing at best. Um but it's just a sheet you got to fill out. So you got to jump through. Um I have to do it as well. Um, so, uh, and then also I just, uh, to for clarification purposes, I had Alen pull your

094terms because there always seems to be confusion about, hey, I'm sitting on the board. How, how long am I sitting on the board? Is my, it is not a life term, even though it feels like it at times, a life sentence. Um, so in June of 27 is when Kent, uh, Mark and Tom, that's when your guys's, um, uh, term ends. So, June of 27. So, that would be next spring. Um, we will remind you when the election when the um uh when you can when it opens up to put yourself in if you're choosing to run again. Um, and that's usually in Marchish, I think. Um, and then um go from there. So, because you were appointed, you it used to be you were appointed and you finished out that person's term. It's no

095longer that. you're appointed you at the next election you have to rewrite. So that'll be June of 27 and then you two are June of 29. So you're sent this for a little bit longer. Um so I will remind you guys in uh April but like I said just March 15th which is Sunday I think Monday somewhere in there um you should get uh um it should come to your email. So if you just go ahead and knock it out and get it done then if we get notifications we'll get done so we know that they're done. Okay. The uh 26 27 school calendar. >> Um I think I pitched to you guys a month or two ago about uh about a month ago probably we were going to put the calendar options out there

096for staff. We did three options. Option one was a mirror of this year's calendar. When I say a mirror, it because of the way the calendar flopped, we are starting before before um Labor Day. We're back to starting before Labor Day for probably next year, maybe one or two more years before we swap back to after. Um, so all three calendars had us starting earlier. Option one was essentially a mirror of this year's calendar. Exactly the same. Option two was a hybrid of option one and three. So I'll skip to option three was the one the certified brought me that got rid of those three Friday school days. So, um, uh, Memorial Day Friday, um, President's Day Friday, and MLK day week Friday. We have holidays on those Mondays. We go to school on Friday

097with kids. But certified came in with a proposal, and they've been working on this. We've been work I have been working with them for three years on this and giving them the groundwork that they had to do to put their proposal together. They finally got it done and proposed essentially taking making those three days non-school days. So those are now non-contract days and taking those 24 hours of instruction time and moving it into inservice time because they wanted some professional development time, some time to work on our PLC's to do some other things to help make them more prepared. Their argument was if we do this while we are getting 24 hours less um instruction time our the instruction time we do have is going to be more quality instruction because they're doing the PD

098and working together and doing things to that's going to be better. The downside to that was that's 24 hours that the classified does not make up. They would not be able to their proposal was well we as a district and create a bunch of PD for classified to get them those hours. Well, there's other issues with that. A lot of our classified have kids in the district and if we're going to have them come in on a Friday when there's no school, they got to go to find child care for their kids and so they're coming into work and not getting paid but not really. There was other options too. And the reality and when I put it out there and did a description on option three, I said, "Oh, by the way, the district's

099not guaranteeing we're going to get 24 hours because we're not bringing you in for 24 hours of waste of time PE. we're going to get some, but to try and find 24 hours of valuable PD for bus drivers, um, kitchen workers, custodians, um, maintenance workers, all of those things is going to be IAS. It's it's a very varied group. So, it was going to be difficult to do. So, that was option three, and I laid all those pros and cons out. Option two was a combination of that kind of a, well, let's try. So, we took one day out and we put it in those eight hours. We put it into the Tuesday or excuse me, the Monday of inservice week before school started because that eight or 10 years ago dropped to a three-day

100week. We did new news new staff orientation on Monday and then we did Tuesday, Wednesday, Thursday were our three inservice days for teachers. we brought in and classified for the two-hour um district back to school breakfast um orientation stuff. Um but so we added that Monday back and put the eight hours in that Monday and we will bring all classified in for eight hours of PD on one of those days and then the teachers will also get some get some PD at that time and then we're going to essentially try it and see how it works. Um it was a mid I see both sides of the option three the pros and the cons. I do like our attendance isn't great on those Fridays. It's gotten better, but it's still not great. I have been

101talking to other soups that are because if you remember, we're a pioneer on a 4-day week. I mean, we were probably one of the first five schools to go to a 4-day week 32 years ago, and now I'd say 40 30 to 40% of schools in Oregon are on a 4-day week and more heading towards it. Um, I field calls at least once every couple weeks from a district that's wanting to hear some background and some pros and cons because they're moving towards it. Um, so that being said, most 4 day weeks do not. They just take those Fridays off. They just have it in their calendar. They still do it. We would be we still would make our instruction hours very tight at the high school, but we would make it losing those three

102days. We'd still get the minimum instruction hours required from the state. So, pros and cons to it. Classifies really takes a hit and we're trying to avoid that. So, at this point, we voted it was I won't get my numbers exactly right, but I want to say option one was 29 votes. Option three was like 34 votes. So, it was pretty close between the two. And then option two was about 18 votes. So, we went with option two. Even though it had the least number of votes, it was a middle ground. So, we felt like it caught all three um groups. The positive was we all we got over we got almost 75% of our staff voted which is unheard of when we put surveys out to the staff. I mean having that kind of

103a response. So, it was a really good response and we opened it up for comments and got some ridiculous but mostly good comments as well. So, uh so we're going with option two. That's what we're presenting assuming you guys uh um accept it. That's what we're I think it's a good it's a good middle ground. We'll try it out. I do I think I'm gonna I'm going to send certified back to the table if they want to get creative and find ways to get rid of those two days. I think we could we could bring one back in for that Wednesday. We used to go the Wednesday before Thanksgiving. That was always a school day, but it was a two-hour early release day. So, we had the day. We just cut cut them out two

104hours early. kind of a get ready, go to the holidays thing. That um two soups ago went from to a two-hour release day to a um teacher conference day to a then non-school day. So, we just lost it and we added it on to the end of the school year. So, we could go back to that. That would take one more of those Fridays out, which would would at least that doesn't hurt classified at all and it gets um one more of those Fridays and and our attendance that Wednesday is still way better than it ever was on those Fridays. The problem is going to be the first year we do it. It probably won't be great because it's became habit that >> that Wednesday's gone. But I think we got back on board. Beyond

105that, we're adding that third day another time. It's not great because we start school on a Monday and we end school at the end of the year on a Thursday because we used to end it on a Wednesday and then that Wednesday ended up being becoming that Thursday. So there's not really a great place to put the other one. I think we're going to kind of swim through and see what it looks like with the PD this year. If we could get a second day of PD, we would do that with classifiers. We thought we could absorb it and do something like that, but we really need to try that first year and see what it's like. So that's a plan. So this 147 construction hours on this option two >> uh days. Yeah. >>

106Days. >> Yes. How's that compare to this year? >> We're 148. So it's one day less. So we're doing one less day with instruction. Um one less actual student day. And we moved that to an inservice day. So we're one less day. >> And what's the minimum? Uh well the minimum is 900 95 900 something in hours. Um and it's different the high school minimum and then it drops for middle school it drops for elementary school. So um we're still over by 16 hours or 18 hours which again it's not ideal and just a side note which doesn't have a ton to do with this but it will be something that will be at our plates pretty soon. the short session ended and one of the big talks was Oregon has one of the shortest

107school years uh in the nation and we do Oregon also has some of the cruddiest uh test scores in the nation which we do. So there probably is a direct correlation there, right? So there is going to be there is a push coming to lengthen out our school year as doesn't take a rocket scientist to say fine, we can add 20 days onto our school year, but you got to pay for 20 days. So until they figure out how they're going to throw that much more money into extending our school year, extending the school year is going to be difficult. But I can tell you that is a hot topic that will be debated um heavily at the next long session. Next, it won't happen next um most likely at the ne at the long

108session, but it'll start and what usually happens is it takes two or three sessions to get kicked around and it'll come to fruition in some way. So >> well that'll take care of the Friday problem. >> That will take care of the Friday problem. Exactly. So, yes, we'll be able to add the week at the beginning and week at the end and have you have problems finding teachers now and finding staff now. I can't. So, anyway, that's where we're at in the calendar. Sorry. >> All right. And last up, grant requests. >> Got two grant requests on there. one of which um uh the Whipple Foundation, Carol Whipple, um is donating a grand piano to the district. Uh it's probably about a 15 to $20,000 valued grand piano. Um we are going to house that

109grand piano at the middle in the new gym at the middle school in the storage unit or in that storage room that we have. Um, and uh, she's not only donating it once it gets here, she's paying to have it retuned and final once over cleaning once it gets here. And then so this grant is for um, that Mr. Hill put in is applying for a grant to get a cover for it, a padded cover that will protect it when it's in the storage room and a spider dolly so we can move it around a little bit easier. Um, we have couple pianos. um in his room. We still have one on we still have one on the stage at the elementary, but it's not the one we use for concerts. We bring the other

110one down. It's really difficult to move those pianos. Move the piano. Um and so, uh with it now being in his room and all of our music performances down there, it made sense to do it. Um at this point, I am looking to change the I'm going to start saying no to some donations. I mean, it really is an awkward position for a school to be in. People come and say, "Hey, we want to donate this and this to your school." You can't really say no because then it feels like we're, "Oh, we have so much stuff and we don't need your donations." But we don't need another um u exercise bike donated to us that is made for a home and it comes to a school and lasts all of about two weeks before

111it gets torn up by eight kids riding it over the course of a day. So, Um, but I am getting a little bit tired of that. So, I'm going to try and walk that line a little little harder and go, you know, while we appreciate it, this is really garbage and they get full in that area. But, we couldn't pass up the nice grand piano and having it housed down there. So, we won't have to worry about moving between the areas and just roll it out, use it for the music performances, and put it back. And luckily, the storage room down there is huge. So, huge for storage rooms when you compare it to the light room at the high school. So big enough to store in there without any tr >> don't feel small.

112>> So that's that one. Uh the other one is from Rachel Dei basically looking at a donation to try and replace her kiln that she uses for uh um ceramics. It's it was donated few years ago. It was donated probably 10 to 12 years ago. We had a small kiln. We got a bigger one donated raised. But again it was donated because why? because they got a new one because it was on its last leg. We put some money into repairing it in 22 and it's so it's still on its last leg, but um so she's working a donation to try and get it replaced. So, which is our our classes have blown up. Um we have middle school and high school art and they do Rachel does fantastic things. So, definitely bonus. Neither of

113them are connections to our we have to put Any public comment on let's move to action items 10.1 of the calendar that we just discussed and then motion >> make a motion that we accept the option to calendar the 2026 2027 calendar year. >> Second. >> All right. We have a motion and a second. Any discussion? All right. All in favor, please signify by saying I. >> I. >> All oppose. Nay. That passes the calendar. >> 10.2. The grant request. You just heard them both. Do you want to lump them together or do you own them separately? >> Um, I separately separate. >> Separately in case you in case for some reason you guys decide to say no to one. All right. separately. >> Yeah. >> I make a motion to approve. >> Second. >>

114All right. Any discussion? Hearing none. All those in favor signify by saying I. >> I. All those. >> Hearing none. That passes. So we'll move on to number two, the kiln. Make a motion to approve the kiln. All right. Uh, any discussion? All those in favor? I >> Any opposed? We pass both those uh grant requests. We're moving on. >> Excellent. >> Uh, upcoming meeting in >> uh the only thing I had it that looks like they're on it. I was just going to remind you that you were going to bring for the annual meeting the uh some kind of evaluation kind of re um recommendation for a change. So we're already in that. So we will address it if you want to um you want short, medium, long if you guys are going to

115discuss whatever you're going to do put something in and we'll put it in the packet if you get to report that week. >> So if you guys have any input that you want to ship my way, please feel free. However you'd like to do it, I would appreciate that before the next meeting. I used my good friend chat GPT to create this one and was kind of surprised. >> Yeah. >> Um so it's just a starting point just to see. >> I like the two pages. >> Yeah. >> Long may not >> I need extension of the contract. So >> yeah. Yeah, that'll be the fine print that >> So would say uh overall performance unsatisfactory, needs improvement, meets expectations, exceeds expectations, exceptional, 10ear extension something like we should do it. >> I thought that

116was a little ironic that anything else. Are we doing anything this or you researching it? >> Um, I need to research it a little bit. It sounds pretty straightforward. we'll do something at the April meeting if if we're going to do it and I I >> I just want to make a call to Oba and say, "Hey, is this going to is this truly just a fund that's sitting there for these special things that no one taps into and it's growing?" And but I don't I mean bottom line is we're still fighting the state and the state's not excited about doing it the right way clearly and so I don't want to put a target on OP. >> So the state grudge, >> right? So, I mean, I just I mean, I think I can

117I know um I know uh the person in charge of OSBA a little bit cross paths and but so I think I'll probably just call them and say, "What's the deal? Is this is this gonna help us?" So, >> yeah, >> if it's not being used, it makes sense to me to use it for this because I do think it's a good fight. I do think in the end it could really benefit schools. But so u but otherwise then if it's good and they say yeah go for it then I'll just um I'm not going to I'm not going to reinvent the wheel. I will probably just put the what he has right there on in the packet and we will put it as an action a discussion item. >> Y uh for the good

118of the order >> just gonna like to do it and I always scrambling to do it. Um, April meeting is April 8th, so it's a little bit earlier than normal. Um, as that first is Wednesday, so April 18th meeting. And any other announcements? >> Elementary, the 100th day of school. >> Cool. So we dress up likeund years old. >> Walkers and everything. >> Walkers. What can go wrong? >> They don't go to recess. >> Anything else? All right, let's end this thing. Thank you everybody.