December Board Meeting 2025 Meeting Recording

001I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. Thanks everyone for being here this evening. Uh up recognition of visitors. Uh looks like we got a couple of student uh um activities presenters and looks like we got a few government students uh waiting till the last minute to get their meeting up. So >> excellent here. >> Some of them claim proudly and others >> uh awards recognition correspondence today. >> Okay. Adjustments to the agenda. >> None of those. We are almost done. Yeah. Public comment on non-aggenda items. Okay. Uh none of those. I don't have any slips. Uh first up, uh our consent agenda, which is the meeting minutes of

002November 2025, as well as the HR report. Hopefully, everyone had a chance to look at those. I would entertain a motion uh to approve the consent agenda. >> Make a motion to approve the consent agenda report. I'll second. All right. Uh, any discussion? None. All right. All those in favor signify by saying I. >> I. Any opposed? That passes. Uh, coming up the next fiscal overview. >> We are trucking along. Everything looks fantastic. We uh are coming in just where we need to be for our property taxes. So, that's good news that it's all coming in where they expected and where we budgeted at. Um, obviously the auditors aren't here this month. They all had the cred go through their office and so they will be here next month, but everything looks good. They're just

003waiting on one more piece to finish for Gazby and then they'll be done. If you have any questions, how does it look? Does anyone have questions on checks? There's a lot of them again because we're doing a bond payment and there's lots of payments. the standard le uh sure that word um is for the buses that we had leased originally. Those are the lease standards for the buses. >> And Mark um since you're new to the board, we used to have page upon page of checks and we just decided that we pair it down to just the checks for $1,000 or more. Obviously, if you have questions about anything else, >> come see. Yeah. >> I like to tell people things. >> Wait, that sounded wrong. >> Uh, anyone else have any other questions for

004Cy? >> Thank you. Um, on to reports and discussions. Uh, first up, 8.1, the student body reports. Hello, school board and guests. Uh, I'm Ky Super, our high school's communication officer. Starting off, we have our winter sports. Both games and meets have just begun this week or this past week. Uh, girls basketball, their current record is 2 and one. And then the boys are 3 and 0. All games last night ended up in major wins. Varsity girls winning 39 to 25 and the varsity boys winning 65 to 24. Our next games for all our for all our high school basketball teams are this Friday against Creswell. Moving on to wrestling, they recently attended the Willy Berson tournament in Glide on December 6th. According to the coach, that went pretty well. The wrestling team competed hard

005with two girls winning in their weight class and then four wrestlers placed second. Two girls and two boys and then three more male wrestlers also placed at the tournament tonight. The wrestlers had recently got back from the Oakland versus Myrtle Point duel at Myrtle Point. I will follow up with how that went next month. And then clubs and organizations um FFA placed third in state a sales last month with Hannah Wag, Leah Silva, and Morgan swearing placing in the top 10 for individuals. Then along with that came a visit from our Oregon FFA state president Alex Wise and state secretary Lydia Kirkshake. On November 20th, these two officers came to our high school and led workshops for students enrolled in Mr. Kaiser's egg classes. Also, this past weekend, FFA hosted adopt the family shopping to

006shop for needy families as well as giving members an opportunity for volunteer hours. Then also there was candy cane lane held at Washington Gym which also gave members another opportunity for volunteer hours. And there will be more more of that opportunity for members get their more hours this Friday and Saturday as well. Then as an NHS member, I'd like to report that we've had both our monthly meetings for last month and this month. Last month consisted of a discussion of our yearly project being altered to now assisting uh you know the backpack program provided by our school district and then also just getting our members into the NHS database. Then this month we uh discussed how our chapter will be raising money for funds which is the hot coco insider board which is being held

007next week. Um student leadership raised approximately $75 through our penny awards program which will go towards helping supply the backpack program. Along with that, we started an attendance challenge to promote students either maintain their percentage of miss minutes or lower it to under five to 10% depending on the student. For those who do meet their goal, students will be rewarded with a $5 Dutch Bros gift card. Then students who keep up perfect attendance until the end of of the semester will be entered into a drawing for a gift card of a larger amount of their for their choice of location. They will continue keeping monthly activities rolling for the month of December. Then we have our 12 days of holiday fun challenge. The form is available in our office window for students pickup. Then additionally,

008we have a holiday spirit week taking place next week consisting of activities all day lunch activities and then dress up days. November's woodworking activities for the after school program were a great success. As mentioned last month, students created a variety of wood gifts for the holidays. For December, we offered an artbased project inspired by artists from all around the world. plus continued opportunities to get help the library with their homework. Overall, the past month has been a great success. And then adding on, today we uh hosted a blood drive which was open to both students, staff, and community members. It was pretty big success. We had a couple students go and volunteer for the day, and it went pretty well, if I do say so myself. and then we'll just be continuing our success moving

009into the final of our semester. Thank you. >> Yeah. Thank you. >> All right. Middle school. >> Hello everyone. My name is Sophia Squiggly and I am a seventh grader. Things at Lincoln are going great. Our second quarter is moving right along and midterms are tomorrow. I can't believe that we are already halfway through the second quarter. The boys basketball season is almost over. The B team tournament is this weekend at Northwoods and the A team is undefeated thus far. They have clinched a spot at the AU tournament on the 20th. We also have several kids excited because girls softball and wrestling may start after break. They have already started signing up. There are some really fun things going on at Lincoln right now. First, our winter and band concert is tonight. Our students have

010a great time, great lineup so of songs that we are going to play in sync. It should be a night filled with festive fun. Also, the Lincoln leadership team is currently hosting the 12 days of Christmas to inspire good attendance and to bring some winter cheer to Lincoln. During the weeks of school in December, the students are able to participate in fun winter activities. So far, the students have had candy cane tree toss where kids throw candy cane ornaments at the Christmas tree and got a treat for each one that stayed on the tree. A snowball relay, Christmas karaoke, hot cocoa for sale at recess, holiday freeze dance, a wrapping paper runway competition, and they were given a cookie. We still have a week of dress up and dress ups planned for next week. Thank

011you for having me. I hope you have a nice break and a wonderful Christmas. >> Thank you. >> Thank both of you for your reports and certainly we wouldn't be cool enough to make you stay at the meeting. So, you're both excused. You're both welcome to stay by by all means. If you've got more important things to do, feel free. Thanks again for coming. Uh 8.2, our principal council reports. They're in your package. If anyone has any questions, now's the time to fire away. You had a a yo-yo. Was it an assembly? >> Yes, it was an assembly. We've had it now three or four years. And it's just teaching the kids the Ned show. So, never give up. Encourage others and be your best. And then we open the tag zone and we have

012yo-yos for purchase, but I also supply with our fundraiser money. We buy everybody a yo-yo. They've had children tell me this year, you know, these are very cheap. better lame Amazon. So anyway, um yeah, they love it. It's great. And we're signed up to do it again next year. I did not add in because I didn't realize that it was happening until you walk down the halls and it looks like Christmas is everywhere. The teachers are doing a door decoration. So I have a little trophy set aside. Um, that's what I'm going I'm trying to decide how to make them. So, you guys have >> volunteers tribute. >> They are it's they're pretty amazing. You should check them out if you're going to catch them on Friday, but there's two that are reindeer that it's

013good on a good day. Any questions? >> I don't have a whole lot to add. I will put in I know she referenced it Kyra did and then it's in my report but u districtwide the teachers association did a food drive and then we're coupling that with some of the grant money to I think we have 25 families that were giving some of the food from the food drive but also um holiday meals and turkeys and the whole fixings and other fresh produce as well as some gift certificates so they can go continue to supplement their food need over the holiday break. So, I think we're at 25. Um, and so this conference room is going to be on this next week as we have boxes. And then on top of that, at the bay

014has five families that are also receiving gifts. So, yeah, just that's 25 throughout the district. Pretty big. >> Yeah, that's great. >> Thank you. Any other questions? All right. Thank you for your reports. Um 8.3, the custodial maintenance report. That's also in your packet. If you have any questions, please ask away. Otherwise, we'll move on to 8.4, the facility report. >> Uh facilities are um moving along. Um uh lots of uh it's less busy than it was during the summer, but still very crazy right now. Um uh quick rundown on everything. Our phase one LMS um that's the one we did three years ago, um is done. Uh the hoop broke last year. Uh the new hoop we put in, we're waiting for that fix on it. The we were going to fix it ourselves,

015but we since we have the um company coming in and putting the new hoops up in the new gym, we're just going to have them pop over and do it and they are going to do that over they're scheduled to be here over Christmas break. So then we'll be able to finally check that off. Wooden metal storage area. Um we're done with that. Um that uh turned out awesome. Even better than we expected. Couple buildings in there. Got the rollup doors. Um, and then you got the fence in there and there he's just starting to we got the sawmill moved underneath the um cover and he's starting to uh get it unpacked and get going on that. Um, uh, phase two at LMS the 56 we just we finished most of that last summer, but

016we did have um a flooring issue that that has been there since the summer before last. Um, they are uh scheduled to come in over break. They're going to tear that out and redo it and so that will be uh redone. Uh and it's still warranty work. Uh they we haven't approved it yet. So the warranty hasn't started yet. As soon as they put it in, we saw the issues with it and they ended up putting it off to um when we were going to do it last summer. Decided to wait because of all the traffic on it already and we knew it was bad. So they're redoing it over Christmas. If we are satisfied with that afterwards, then we'll have um I'm pretty sure it's one year warranty on it. But that warranty does

017not start until it's we're satisfied and we checked off that it's adequate. So we just have tile tiles peeling up and so forth. Um they did bunch of work on the fire system on Friday getting that up to par. I think we're good to go. We were coded and allowed to be in there, but they were essentially putting up old uh they had to get the old pull switches and other things that they had to get. They got those and we're putting them in place. Um Jim Seisnick uh phase one on that done. uh lobby's done. Uh we're waiting for two small things. A lock on the rollup door that we put in on the back of the uh um laundry room. Uh we need a lock for that. So, we're waiting for that. And

018then we are waiting for um the two doors that they put in going in from the gym lobby to the short hall. Brand new doors. Uh they were supposed to be four hinge doors and they for some reason sent three hinge doors and they're the doors are pretty heavy for those hinges. So, they got some support hinges that they're putting on there. Also supposed to do that over a break. And then phase two is still set and on schedule um for the summer. As soon as the kids leave on Thursday, teachers down on Friday, on Monday, then we'll start pulling the roof off. We do the roof, pull the roof off, do a little bit of shoring, new roof, and then they'll do the lights on the new floor. Um we ended up when we

019finished phase two, uh or phase one, I mean, we got that closed out because we broke the grant into two pieces. We ended up about $60,000 under budget in the phase one. So, we're going to be able to carry that over. We knew going in um redoing the floor, which really had to be done. We couldn't get it completely in the grant. We had money for floor covering, so we couldn't get a but So, we knew it was going to cost us about $100,000 to do it. Uh 100 100 to 150. Um and that 60 is going to go towards that. So, it's going to be less money. We're still going to end up paying some money for the district from the district, but much less than we thought. So that's 60,000 under on phase

020one. Maybe we get lucky in phase two comes in at 60,000 under as well. We'll see. But uh so right now we finished ahead of the game with that. And the fact that we came in 60,000 under budget in the lobby as good as it does and a massive makeover there. That was huge. Came at the expense of really no way to do anything in the locker rooms besides lights. So um but that was going to be too expensive. we were going to be able to break into that. Um, softball field's moving along. It has been put on the back burner because McKenzie's really been scrambling to pick up slack over on the gym. Uh, they are assured me repeatedly and they know the consequences otherwise that they'll be done by um, midFebruary. U, they've

021already started uh, they got the wrap pads done in I think two of the holes, but it's a process because the holes are 3T by 11 ft deep. So, they got to suck all the water out of them, which takes a while. Then, they got to get the pads poured. Once they do that, they were I think they're planning hoping for um they're really missing a great weather window to do it. But, uh um I think they're hoping for either next week or the week after to get the poles set. Once the poles are set, >> they'll they'll get them all set in place. They'll do the cement for those, do the cement for the uh footings, then they'll put the pads in, and then they really it'll be less than two weeks for them

022to build dugouts, build up. So, uh, that's on track to be, uh, done on time. Um, uh, area behind the track is done. Uh, we got our last two bills from Benzels last, uh, this week and we got the state, I think today. So, we are closed out there and done. We still have it blocked off. We're going to keep it blocked off through the spring till it dries out and then, uh, then we'll open it up because we really want that grass to take hold of that set. So, that turned out awesome as well. Um, As you saw when you uh pulled up, the walking path between Lincoln or between MS and OS is uh starting in mid November. Uh yeah, they haven't not sure why. Um I've been emailing and talking with Lori

023um from the city that's running it. It's a city project. It's not our project even though it's on our property. So we're um there she's running it. Um she's hoping to She hasn't got back to me, but when we talked last week, um the week before, uh we talked about, "Oh, well, you're close. You might as well wait till Christmas break. That way you don't have to work on that because we're only going to let her grind the road on Friday." And there was some restrictions around pickup and drop off time. So, um we're hoping that they wait till uh Christmas break and are able to get it in. Um the guy from Oklahoma Gravel that was over here that's the project manager for said really from start to finish he thought it'd be a

024two week project and done. So I think it over break even though obviously with the holidays in there it's not a full two weeks. Um and then uh Washington uh I did hear from Ben which is good. I was wondering um as our um as our uh real estate agent, he shot me an email and just said, "Hey, um it's sitting." He said, "There's not a whole lot of movement." He sent me a couple of uh um compare. There's no real comparable lot to that right now in some of our openings for sale. There's some that are a lot lot bigger and some that are smaller. But he says he thinks we're still smart to leave it right where it's he said he feels like it's priced right. It's just going to sit for a

025minute until things pick up. So, and at this point, we are essentially when we do sell that, we're planning on taking that dollars and putting it directly into our facility kind of to offset the cost. Obviously, not going to pay for it, but help offset the cost of the field uh renovations over there. Um, so that that that uh um fund is still sitting fine. Um, now that we got our last bills in from the cells, we're really going to look at it and figure out where we're going from there. But that will backfill. That might not be till next year, but if it happens, it happens. We're not at this point hurting that money. So that uh then um uh OS classroom seismic last two things. Uh it is in the planning phases. We

026did the page turn last Wednesday. Um I was gone for that so I wasn't able to be there, but they did the page turn. We talked through some things. They did a walk through. We kind of sent them back home with um uh Allan and I had walked through and talked about what kind of their plans were before we did the page through page turn. Uh they're essentially putting if you're standing in front of the high school as part of the seismic right now, that wall right along um if you're standing in front of it and about to walk in the door, the wall to the right, which is all brick, that's coming out and going to be replaced. The entryway is all going to be replaced as well. And then the the wall exterior

027wall of the office to the edge of Rachel's office is all going to be replaced from there. They were the rest of the way down they were just doing some window infills um as part of the seismic. They every so far they had to take a window out and put um put some uh reinforcement beams up. So we said, "Well, if you have to do that, you have to support the roof the whole way down. Maybe it makes more sense to just take that entire front wall out because we know as soon as we pull one of those windows, they're rotten. We know that wood's rotten and we have to address it. The big fear of getting into any seismics what you're going to find. So, we basically sent them with a plan to give

028us um so we sent the engineers back to do some redesigning and we sent um McKenzie back to do some price uh um uh put together some price uh totals for us to see what's most cost effective. And then on the back side in the um this is I say they're new windows. They're 20 years. Oh no, they're almost 20 years old. I think 2008 when we replace the windows on the back side um in the uh courtyard area. They also have to do some wind infills there. Those that's too much window. They got to pull some essentially some uh pylons up in there. So some of those windows are going to go away. Um, so far, not knowing what this is going to look like, we're still looking pretty solid on that budget. Um,

029we made some changes and it does look like we're going to be able to address the bathrooms much like we did the lobby. We think we the current plan. We're going to essentially uh take the boys bathroom, which is on the um high school hill side, and we're going to pull that wall out next to the library and move it down about x number of feet and make that kind of the same bathroom like the lobby is. And then the other side we'll take the bathroom out and turn that into some office space for some so we have for some of the people because we're not only lacking storage space around we're lacking office space for all a lot of behavioral um health people and um the evergreen people all the other things we have

030we don't have space to put so that'll help solve that as well. So feel like we're moving there. I would say with these changes that we're putting in there though there's no way this is going to be a one summer project. they will have to phase it in two summers and we'll see what that looks like because the roof is so big and there's so much to it how how we're going to phase that in. So, that's still to be determined. That's what we'll be doing over the next um month or two trying to get that done. Our plan, our hope is to have um uh our 100% uh um SDS and and ready to go and get permitting and and do everything so we are ready to start when school's out. I think the

031there's still a possibility that we might be able to do some of the attic work um during in the spring while school's going on and do some swing shift stuff with them, but we'll see. That's to be determined. And if we do it in two, we might not have to do that at all. Um if we're going to two summers anyway, so still to be determined. And then lastly, oh Jim, uh, it's moving and it's moving fast and it's and I keep trying to tell myself that and not be frustrated that it's it's taking longer than the unanticipated even though our anticipated schedule was ultraaggressive. Um, we were really shooting for that Christmas and I think I told you guys last time maybe it was facilities committee that we had pushed back. We're end of

032January. Um, we did get power in there. We were scheduled to get it on the ETH. We ended up getting it last week. So, that was really ahead of schedule. So, that was exciting. Few hiccups along there. But, um, as always when you just such a tight schedule, one little piece, it's like a it's like a massive game of Jenga. One little piece comes out and everything changes to the schedule. And so our windows that because our hope was moved along the entryway had they got all the metal up and they were supposed to throw glass up and we were going to get heat in there. So we have now a bunch of portable heat um in the lower area. So I walked through today and they had all that stuff mudded, first coat of

033mud on there. So um tiles all done um mud is up on the first coat down below and they have portable heaters in there. The big box though is still we still got um the uh still got some windows to put in. We have them cleaned right now. A lot of windows are in, but the entryway is not. The windows aren't coming in till the 22nd. Really going to tighten up the schedule with our flooring. This flooring is supposed to be delivered on January 2nd to drop in there to sit for a week to a week and a half to acclimate. Has to have heat in there by then. We have to have heat before that. So, they're working on the heat process because they need to get all of the upper they have the

034first row of or they did the first um coat of mud on all the upper sheetrock, but they can't finish that until we get heat in there. Once that that's done, then they got to put in all the finished plywood down below. Then um they will then they got to get the basket supports and all that stuff up. Then we'll get the floor in there. Once the floor is in and sits for a week and a half and they'll still be able to do some work in there while the floor's sitting there acclimating. They'll be able to work around it. Um they get the floor laid, get it painted, get it finished, then put the stage up, put the bleachers up, and we should be done. So, um I found out just today some stuff

035that had had kind of that was about the windows um being pushed back to the 22nd. So, I'll find out more on what the schedule looks like tomorrow. My guess is end of January is now probably turned into the first week of February, maybe the second week of February. We had high hopes of trying to get that at least the second half of that middle school girls basketball season in there so we could kind of troubleshoot the gym and see, hey, post a little bit and see what we need to fix. I'd say that's questionable now. Maybe it is, maybe it isn't. But regardless, moving in a good space. Um, we're making really good headway. Um they were starting to um get the roof uh the final piece of the roof on there. I mean

036it's water tied in obviously but getting the final pro piece of the roof laid out and uh stuff inside. So it's still moving along well. It's just got a few hiccups along the way. And then lastly, I'd say for facilities, so I think I said this to you guys last month, we are at that place now that we got the last bills from Vincel. So that that project's done. We will look and and basically make the choices on what our next projects are. Uh we think that we want to finish that and do the bathrooms across the way and uh the safety festival um entryway at Lincoln or MS will be our next um those two projects. Then we'll finish up soft at that point. We'll probably take stock of where we're at with everything

037close enough to budget season then to probably just put a halt on things, see where we're at. We've been doing a hefty uh move in facilities the last two or three years. want to be able to see where the budget plays out if we build. So that's where we're at with facilities. Any questions? >> That's a yes. Lots to >> uh 8.5 superintendent report. >> Um uh middle school concert's uh still going, I guess. Um we'll know when it's over when Conor Wilson. Um although he likes to take out there to close down and pick up chairs. But uh then we got the elementary concert on Monday. Uh that's a 5:00 start. And then the high school concert is next Wednesday, 7 o'clock starts. Um uh I'm a little bit all over the place. I

038didn't put an order on this. I put some things down and then started filling in the blanks. So, I am a little all over the place in my report, but um found out this morning at our um county soups meeting um actually I think I got an email last night from the small schools association, but the uh secure rural school funding which is a federal grant that had been um they stopped funding back in the end of 23 and that was put in place for uh had been put in place I don't even they can't even say when it was I think ' 90s ' 80s now I don't know how long it's been around long time anyway they federal government stopped funing that was put in play for school districts and other entities that

039live in counties that have a ton of federal forest land. So there's no taxation on that. So we don't get as much tax coming in to our school districts, fire districts. I think there's some city and county stuff. Lots of people get a piece of that pie. Um but uh they stopped funding it again at the end of 23. So in 24 and 25 there was no funding for it. Well, it was it's a it was a hit for us. Not a huge one, but um they just and it had been it had passed the Senate unanimously twice and it never came to a vote in the House. Finally came to a vote in the House last night. Passed it overwhelmingly and so now it's heading to the president's desk. If he signs it, it

040goes into play and part of it is it is retroactive. So they are going to pay us for 24 and 25 and then we'll get 26. It's only funded through the end of 26. So they'll determine after that. Um it's 25,000 for us per year. So it'll be 75,000 for us that we had. We have already moved past it not going. So we'll just take that money and dump it into a general fund. Whatever. Um so that but that's still good news. Uh said it was 75,000 for us which is great but I know that like their school district it was so it was a massive game changer for them. Um couple of uh oversight things going on. December 19th, the pugle transportation and fingerprinting unit from uh ODB will be here to basically give

041a um a uh audit of our transportation um uh department. And so they'll be in here. Uh that is next week um of next week. They'll be here. They go through all of our bus driver records, all the records we do on our fingerprinting, background checks, CDLs, um bus maintenance, all those things. So it's essentially getting an audit over our transportation. Um um I've talked to Mike about it. He's says we're ready to go. He assures me that we are all set that he got to pass that. So um bond oversight committee is going well. Uh we have our next meeting on January 8th uh right after Christmas break. Um it's going well. They're doing a good job. They've been giving some good input um as we went through uh the process and seems to

042be going well there. Um I think I I can't remember the timing of it. Was it Did I say at the last um board meeting about the Calgary grant that we got that we hadn't I talked to you guys about that or the food grant? So they talked about when SNAP was unfunded for October and November, Cow Creek reached out to the schools and said, "Hey, are you guys planning on delivering uh meals over Christmas break if SNAP's still out?" And my response was pretty direct. Uh, no. If SNAP if SNAP is back in play, we are not. But if it is not, yes, we will figure out a way which would hearken back to CO days when we did um we got our families to sign up for it and then we we brought

043people in over um during CO and made lunches and delivered them out to three or four different drop places around the county. Massive lift for us and it's super super difficult. So, we were going to do that over Christmas break and I said, "Well, if the snap is back in place, we're not doing that." And he said, "Well, why don't you give me some totals on what it would be if you were going to do it?" And I said, "Okay." So, I put it together and it was about $10,000 worth of food and about So, I sent it to him and said, "Based on this is how I came to this. This is what a meal cost. This is what it's going to cost to put us together. It's going to be about $10,000 in

044food." Said, "That doesn't even touch our labor costs because I got to pay people to come in and deliver it. got to pay people to come in and put it all together. Order it, pick it up, all those things. So I said, "Labor will probably be double that." So he and I said, "But in big capital letters, we're not doing this if SNAP is back in place." Sent it off. I think two days later, SNAP was reinstated. Few days after that, he sent me an email and said, "Congratulations. When can I deliver your check for $21,000?" And I said, "Uh, we're not doing it." Right. Right. And he said, "We don't care. Get it to your families however you want." So he delivered the check, took some pictures, and so we took that 21,000. That's

045what Rachel was referring to with their families. So our high school and our a department and and then our also our OTA, our teachers union this year did a food drive to because of SNAP stuff. So we had all that stuff. Um they've already done that. So we essentially added on to that or a big chunk of that. We added about 8 to 10,000 of a half of went to that. So we added way more food to it. Um added some food cards from Sherms made them so they were no no alcohol lottery and tobacco but food house household products that they need. So we're doing some cards with that. And then we're taking the other half and we're starting um we're partnering with the Lions Club in Southernland Oak Lions Club and doing starting

046up a backpack program. So we're essentially buying a bunch of backpacks and filling those with food um that can just be grabbed by kids over the weekend. So, we're Lions Club's going to help we're taking the other 10,000 to kind of help kickstart that program and then they're going to the Lions Club's got to help financially support that as we move forward. So, that's what we did with that. So, I couldn't remember if I I talked to you guys about that, but because it was right around last week month's meeting, but really exciting and um the kid that brought it to me was a Day Creek graduate that was a basketball player there. So, he he knew he knew me, he knew Oakland, he was super glad to help. And I think they I know

047they didn't do every district in the county, but they did over half of them and it was very impactful. So really cool. And then I said 21,000, you said here you go. I should have said 210,000. So it worked out good. Um uh the Acorn to Oak Foundation, uh I just bring that up because that is also going strong. We've had a couple meetings with them. We have we have to have four meetings here. Would be nice to know when I agree to be on the board for that. Um, but we did have our uh meeting the other day and we met with OCF, the Oregon Community Fund or Oregon Community Foundation and we are partnering up with them because the we've already gain um collected about $60,000 in there. So, we're taking I think

048we ended up saying we're going to take 30 of that and go maybe maybe it was 50. Anyway, we're taking a big chunk and going right into networking um the community foundation and they're going to invest it. They're they that's what they do is invest money for nonprofits. So they get a much bigger return than we do. They have bigger chunks of money to go with. So we're going to go with them. And then um uh so anyway, things are going really well there. Again, we're thinking big picture. I mean, we're we still have some details to work out, but I think our thumbnail plan of that is we want to get the foundation up to about $100,000 in a working account that we could grab some small projects if we needed to for the

049district. Um, but the bigger idea being we're working towards, you know, million millions to essentially build new buildings when the time comes. And it works out fine because all of our sides links, we got to inhabit those buildings for 10 years as part of the grant. I don't think we'll be in the $30 million for a new high school anytime soon, but it will be on a good pace. So, that money is building and word's getting out. We've had I think we have three people now that are doing the butcher the acronym but the mandatory deduction you got to take out of your 401k or whatever your um things are when you're 70 you have to take a certain amount out every year must be around 15 or 16,000 because that's about the amount you

050get donation. So there's two or three people that are taking that mandatory deduction and dumping it right into the foundation. We already have one person that's already put their has has went through the process to put their entire estate in there when it she passes. Um, which that's going to be it'll be a half a million dollars probably by the time that's all all said and done. So, I think the word's getting out, we'll get more people um jumping on board. So, while that was a massively huge lift, it's been great place there. Um, speaking of audits, we have our food service audit in January. Um, I would say that our cafeteria staff is extremely stressed out over that. Um, but we're having that audit. Uh, they're coming on site on January 27th. We do

051a lot of work with that beforehand. Um, getting all the paperwork and stuff in and they actually come on site on the 27th. But through that process, we have to do a ton of um, info to them. We've done all that and as part of it, she's coming back with, "Hey, I see this. Just so you know, this will be a finding if you're still doing it when we get there on January 27th. So, one of the things that we have to change is we've been um the all of we're currently part of that program where all of our students are eating for free for the next three years. I think we're in year one of that, right? This year one or is it year two? Year two. So, for two more years. So, the

052rest of this year, the next two years, all of our kids K12 eat for free. So, there's no free introduced at this point. Everybody eats for free. Um we've always as part of our um cafeteria program, we've allowed the adults that work here to buy lunches there. They they don't get them for free even now, but everyone else is getting for free. They still have to pay for them. Currently, we're paying they're um we're charging them 375, which is still a screaming deal for a nice school lunch. Um that has to raise to 515 part of the laws that we weren't aware of. So we are making that change. Um, we don't have We looked in our policies. Our policies just say they're going to be priced. You guys in your infinite wisdom did not

053put a dollar sign in there, which is good because we have to change that every year. Um, and I did see enough of your policies. So, we uh um so uh we are raising that up to 515 and we're going to start that we're staff on this week and start that after break. So, we'll have it done by the time the 27th comes along. So, we'll be in compliance by then. So, all good there. Uh, from a bigger school standpoint, um, or I guess statewide reclassification is done. It goes to the OSA board um, next Monday. Um, I've seen the final draft. I testified two meetings ago. We are staying in 2A. Everything's going to stay basically the same. Our league will be the same. We did swap out. Illinois Valley's going back up to

0543A and North Douglas is moving up into 2A. of the army. So, which is great. Trade got out of a 2h hour and 20 minute trip for a half hour trip. So, that's awesome. Um, and then uh then they added about eight schools. They dropped the 1A number down from 74 to 65. So, that pushed about 8 to 10 to 1A schools up to 2A. North happened to be one of them. So, we had um uh I had talked to you guys two meetings ago and or three meetings ago, I don't know what it was when they had reached out and asked if I would sit back on the executive board at OSA again. Um uh they ended up appointing somebody else for that, which was fine. But when they reached back out and asked

055if I would chair the um OSA state championship committee, um which starts next month, I assumed I made the assumption that you guys would be okay with me doing that. It's only six meetings. Um, so I am chairing that committee. I'm not excited about being the chair of it, but um, so that starts up and that one essentially is a pretty big deal. Goes always on the tail of the classification. So it's how many teams we're putting in the state playoffs, what those venues look like, what the formats look like. And we're making a massive change. Um, we have some classifications that are getting 64% of their um, schools make it to the state playoffs. that's going to drop down to like 40%, 35%, so some people are going to be very upset about it.

056So, it's going to be a um highly contested um declassification. Luckily, there's only six me so it shouldn't take too long. Um they are uh because I'm chairing them, I have to be there in person. So, it's essentially six Mondays that I will go up. I'll just get up early and drive up to Wilsonville to a meeting and usually finish by tuition and then I'll hustle back. So, I'll be out in the building on some Mondays. And then, uh, last thing I'm going to follow up. I said it last time. It's worth saying again because we had we've had another couple of incidents. I mean, our staff are stressed right now. Um, we have some really high high flying behavior. Kids in all three buildings and um, middle school and elementary school have the um

057are probably right now the toughest, but the high school has a few walking around as well. and it's it's putting its um stress on staff us having to from an admin perspective. We got to follow the laws. The laws do not necessarily favor the staff over the students. Um so that's put us in a difficult position. So we are navigating that as best we can. But it is stressful. We're ready for I think break and get the kids away for two weeks, get the staff away for two weeks and let them recharge. So hopefully when we come back in January, things will be a better place. That's where we're at. >> Is there anything you can help with? >> Well, um I think anything you guys can do to let the staff know that you're

058supporting them, let them know that you understand the difficulty. Um I I don't I don't mean to bore you with all the details of but essentially the the students that have we have many the the entire nation but we'll stick to the state of Oregon has many kids that have been through difficult times and have emotional and and uh um traumatic experiences and it comes out in their behavior. CO exemplified that and made it worse. And so now we're trying to get them back in. And it's it went from things used to be bad. Now kids are are more um apt to put their hands on staff and that is causing some difficulties and we don't have the ability to to be quite so decisive in our responses from a discipline standpoint anymore. um that

059pendulum has shifted away from us and it's causing it's stressful. So, I think anything you guys can do to support them and just let them know, hey, you know, it's difficult. You appreciate all the hard work they do because our staff is awesome. They do so much so many amazing things and and it's stressful for them, too. They they're the brunt of it as well. The three principles have to take it and and hear it. And it's it's so it's it's a hard time. And so I think anything you guys can do, I know that sounds may sound lame, but just hearing from you guys that you do, you you know what they're going through and you appreciate their hard work and that you appreciate all the things that they do. It's >> question that

060was long. Sorry shorter. one of the questions pertain to this. So >> that's about the grant >> the SIA. Yeah, that's we have I have that on my on the um thing. So 8.7 if that's what you're talking about the grant that's in here. >> Yeah. >> Um next up then is the enrollment report. 8.6 looks like numbers are trending high still. >> Yeah. Tom and that's I suppose I mean a good problem to have but still a massive problem. Um you know and it's a little annoying because it's proven me wrong. Um but the numbers below support what I've said for the last four months. Generally by now we've dropped 40 students and we are not dropping. We've dropped 13 students and that's not entirely true. We probably 25 but we've gotten new kids

061in in that time. So our overall number is not smaller. Um, we currently have eight eight grade levels closed. I think there's eight. So, we've closed. It's not like we still have our doors open. We're taking them. So, these kids that we're getting now are are movein kids. They moved in our district and we don't have any choice. We can't close our doors to them. Um, so that's so our number is higher than it's been um still. So, good problem to have. But, and we are going to be more proactive. We probably will start next year with I would venture a guess four to five grade levels closed to start the year. So just and you don't have a shortage of people to want to come. Those doors are closed and we have to tell

062people no. They're still calling and they're still asking even though it says it on our website and it says it on the district form we filled out. But um it's just how it is. We've got to serve the kids. They're all our kids. Even when they come in, we still treat them as ours. But we got to certain ones we got. So that's why we have our scores in so many areas. >> All right. So next SIA grant I believe seven. >> Um so it said one of 28. We didn't stick all 28 pages in there because a lot of it was not worth wasn't worth your uh I mean you're always welcome to it if you'd like to give those 28 pages. Um but we we kept the highlights in there. So this it

063tells you what the grant is. SIA is off of the corporate activity tax that came out four years ago, five years ago, maybe longer, five years ago. Um so when I talk integrated guidance and I whine about that about how hard that project or that that um report is it's because it had the SIA is the biggest one that's in there. Measure your 98 um student success act is in there. Those are our two there's six grants that are rolled in there. Those are our two biggest ones by a long stretch. I mean you see we're getting we're up to almost $700,000 a year that we're getting in SIA dollars. Um, the measure $98 run around $200,000 and they're very like SIA. SIA is less specific than measure 98. Measure 98's only three areas. That's

064it. SIA is a little broader. Um, and we've we put most of that into in some capacity. So, spending about $700,000 a year. Um, well, I I don't have an itemized budget for you in my head. I can tell you we have a we've added a counselor at the elementary school, a counselor at the middle school. Um we added a title one or a sorry title one a 504 coordinator. So essentially a fourth sped teacher that took all the that does all of our 504s for all three buildings and manages those which took that off of the plates of our three spent teachers because as we'll get to the report card and show that we're at 20% right now with special needs students which is a big number. Uh so uh we did those those

065four positions. Um we added a boatload of IAS in every building. Um we have uh and then we do some safety and security things. We have we pay for a uh behavior skills trainer and a behavior um instructional assistant that we um contract through BSD for um each year. So we have that in there as well. Um I'd say that's the bulk of it. And we have some safety stuff in there as well. So that's that's what that money goes for. The reason that this is in front of you, it's the first time it's first time we've done this. I know it's the first time we've done it because I went back and was. But when I we I got the grant agreement, I signed it. I turned it back in. They kicked it back

066to us and said, "Oh, you got to have the board approve this. This is a new thing." No, you do this every year. Well, we do not or we have we are now. So, um, this is just really it's an information. We talked about it because you do have to approve the integrated guidance and on that one we do that it's every other the end of the year and you guys can break down all the things that we're doing. So this is just a version. I don't know if I answered your question in there or not Mark but >> yeah one part is during COVID a lot of the money that got dumped in schools went to hiring staff. the COVID money went away. Now you got the staff problem. What's this is probably not

067as temporary as COVID money, >> right? And and so for us, we were we were we were very diligent when we got all all three of those um uh CO dumps to us. We did not we never hired staff with that. All of that went into issue other places. But this is supposed to be because this is based directly on the co activ or the um corporate activity tax. So as this is supposed to be permanent um we are supposed to have this for what they did is in a little bit of a um political uh shenanigans we'll call them. Um so our state school fund is where it's at. But this big chunk, so 600 $700,000 of our state school fund. Now, it used to be we got whatever our budget was, they just

068gave it all to us and said run your school. But now they give it to us and they say they're giving us this state chunk, but 700,000 of it is directed that you can only do certain things with it. The 200,000 from measure 98, you can only do certain things with it. So, it's really a way for the for the state government to be a little more controlling over what we're doing with our money. But, we have really leaned into it and we, as I just said, at the end of that, we need the SEAL support. So, we are working really hard to try and do that. Everything we're doing is not perfect. Um, we it has been great adding them two counselors in there um at the two buildings. Uh, the behavioral support from

069the elementary has been great. Um, we had a behavior support person at the middle school through this $6 million grant that ESD got and they were training all of these mental health professionals. They brought them in. Grant paid for their education but also paid them to work in the schools. So we just were the beneficiary of that and we had them for two years. The problem was all you had to do to apply for the program was have a bachelor's. So the first person that we got was had a bachelor's in computer science and had spent 20 years um programming computers and then decided they wanted to go back to school and work with kids. And so then they start taking classes, they get in this program and they dump into our school and we're

070trying to get behavioral support with them as they're learning. He it didn't work out so he was gone. We got the second one in they didn't work out so they were gone. We did get our third one and they worked really well only the fed federal government cut the funding for that program and so we were supposed to have them through the end of the year and her last day is next Friday, next Thursday. So we we still got a good a good um portion of she was there at the end of last year and beginning of this year and she has worked out well but again we're losing her. Um, the good thing is there are some new trained mental health professionals that we're hoping will stay around Douglas County because that's part of

071our problem is we can't do it all in the schools even though we're expected to. We're trying to, but we can't manage all of that. But there's no place in the community to send it. And when you do send them out there, they have a a 10e waiting list, the waiting period to even get seen. And it's so it's difficult. It's a vicious cycle. So anyway, that's what we're doing with our SIA funds. It's supposed to be here for good, but it is a little variable. If we are really going into an economic downturn, it's going to if this will be reduced. So, which no surprise, right? Okay. If we're going to an economic downturn, our state's school fund is going to be reduced as well. So, they go, but it has been good. And

072we um uh we also I guess we also did a we added the elementary music and elementary art back into SIA as well. So that all those also so SIA is people. I mean it is almost I'd say 80 85 90% people. >> Um we use some money in there for safety every year. Um which kind of leads us to a little bit of flexibility with it but really that is 90% people. So if that grant were to get cut in half, we're losing some of those people. So yeah, >> I ask all these questions because it's not new. >> Yeah. No, that's okay. I welcome the questions and and hey, to be fair, some of these guys want to ask those questions, but don't for So yeah, please. All right. Any other questions on

073SIAS? All right. who's belonging as do the report cards. >> Uh so I I talked to the principal. They're going to present their report cards for the uh for each of their buildings. And then so what you have in there is our state report card. They put this out every year. Um they change the format of it every other year it seems like. Um they've settled on this one a little bit and the things that they're measuring and so forth. Um so we printed off the the main parts of it. They're not going to reread it to you, but can give you a couple of high points and then areas that they want to work on that they would like to focus on. >> I'll go first. >> All right. >> Um, the interesting part

074when we look at the data for this, especially in our English language arts and mathematics, those are based off of the test scores. So, you're looking at only third and fourth grade for my building. And then in Connors, it's the entire building. and then Rachel it's only another one. So when you get these but then you look at our other data that we have you're like those are different. So but it is something um I'll start with what we're going to work on is our ELA and our map at the third and fourth grade level for our buildings. So with our district-wide ELC's we put it together so that the K12 teachers are looking at that earlier and trying to find where we're seeing gaps and pick those up within instruction. Um, our attendance on

075this says it's at 80%, but when you go to our actual system, we're still in the 90s. So, I'm very proud of our attendance. Um, we just did our first round of letters for some of our chronic non-attenders and that's picked up a little bit, but they want to be here. So, that's great. um that goes through the class sizes which that's not accurate but I think they're taking all of our classes into consideration but we are definitely putting a lot of work into our test scores this year should be a valid question >> well I mean you know obviously we're proud of Oakland and and all of our staff and kids and I just wonder is there I mean usually it seemed like we were ahead of state averages as far as >> precoid

076we were >> children are learning to learn again and so it's it's taken a hit but we are seeing it trending like within our building especially in our reading program Katrina Davis has helped spearhead the K2 literacy grant that we won and we are already reaping the benefits of that we're having such high numbers of readers again in our class sizes when we do our reading program years before it was minimal. They were kind of spread out all over. We had some that were really below and some that were really high. But we're having that problem that we used to have where they're all pretty high. So then we can have those smaller, you know, eight to 10 kid focus groups because we also have the staff out. So that's going to make a huge

077difference. >> Okay. >> Yes. Not I guess here again uh third graders affected by co. >> So how >> because with the families families got out of the tradition of we're going to go to school, we're going to get up. We're going to have breakfast. We're going to go to school. Because a lot of those families, a lot of our third graders that we have that came to us this year haven't been in school. They had been homeschooled up until this point and now their parents are saying, "Okay, let's try." So, we have some We have a lot of our third graders. That's why a third grade was one of the first grades in my building to close because we had 62 kids and they were kids that had never been in school before. >>

078Okay. >> If I can make a comment too. Um, that's Katrina Davis. >> Yeah. Sorry. Um, part of it too is we have kids that on the test didn't test proficient that read really well, but then again, it's some of that SEAL and behavior stuff, they have a lot of anxiety or they have work refusal and even though on other days we can get them through, you have to set the kid down and say, "Sorry, can't help you." And those kids go, "Okay, I'm not doing it or I'm just" And so you get, especially when third graders, it's their first time ever doing that test. The numbers that we see that we know they can read and comprehend at grade level don't come out. As the kids get older, they get a little m more

079mature in those behaviors um in those testing behaviors. But so many more kids that have emotional blocks to doing well on it. Not as an excuse, but as I as we saw the behavior start to rise, we started seeing from the test for go down too. So it's just the whole combination. >> Thank you. >> Yeah. >> Um All right. First off, I would say everything they're doing down there we definitely benefit from. Ours is definitely a little different because we do in math and language arts we test in all four of our grade levels. Science is just fifth and eight. That definitely is a focus this year. Obviously not as an excuse, but my hope is that that 6% decrease from the previous year was that this was our new curriculum. Not that the

080curriculum is at fault, but sometimes that can be a big change when you're switching over. So looking at that, we've kind of adjusted how we're using that curriculum. Um what each day looks like in the classroom as well. They're also focusing on our regular attenders, which is awesome. It went up 2% I think right now when I checked this morning on the same metric. We were at 81.8%. It's awesome. And that doesn't take today into account, which we had one of our best days surprisingly, which usually doesn't happen this time of year. seven, eight students out which pretty incredible for this time of year. Uh I do the class sizes will probably change this year because you have some kids but to have it owning struggles that can come with it. Um math we did

081drop a little bit. I'd say that's a big focus. Obviously language arts always is but we've always spent a lot of time in language arts. So math, we haven't as much. We've shifted classes around a little bit to give a little bit more time in math, especially in fifth and sixth grade, trying to bring those class sizes down. We actually have a separate teacher when we added that half position down at the middle school and then the high school. We split that. So we actually have another teacher now that pulls those kids out. So we we look at the kids that could have the most success if they were in a small group environment. So right now that's eight other kids. This year it's just fifth grade, just sixth grade separately, two IAS in there

082as well. So they get a lot of one- on-one group instruction. So I'm very interested to see what that will look like. I think that's going to have a huge benefit um across the board. One of the main focuses for us because again, we do spend a lot of time testing with all of our kids. So, we take a big portion at the end of the year and we're spending pretty much almost a month and a half testing because we're not going to make them sit down for a week and test in every single one of the classes. Uh, one of the focuses that that we've done this year that we implemented last year, but not as much and kind of trying to figure out what that looks like and how we can use it.

083But the interim testing, which also is now going to be requirements moving forward, which is awesome because we got into it a little bit before I think a lot of the other schools did. Uh, but state testing when you look at it, the way that the test is presented, the way the questions are presented, it's a lot different than a lot of the assessments that are out there. It's asking the same things, but a lot of times it's asking them in different ways. The interim testing is actually um it is the state testing, but it can be small portions. So you can actually go through it and what the teachers are doing this year is actually looking at hey we we finished this unit now we're going to turn around do the uh interim testing

084on just that specific unit. So you can pull just that portion out they'll give feedback they'll actually break down you can see the questions themselves which fantastic is then the teacher can go through to say maybe 70% of the students did not answer this correctly and then they can pull that out show it to the class and go through it with them. I think that will have a huge benefit because again a lot of the times we get the assessments and the assessments that we use and that are out there are fantastic a lot of times that's not 100% going to correlate to state test results. So I think the more that we can use that >> question. Well, I feel like I need to address test scores, Brendon, even though directly on ours. That's

085not one of the direct matrixes, but but as both Ann and Conor said, um, you know, high school, we only test our juniors and they were probably more more affected by CO in different ways, right? And before COVID, they had to pass it to graduate. A lot more wanting to pass it. Yeah, we face the um hey guys, we really really really need you to work hard and try your best so we can see how our teachers are doing, but we still get a certain number of students that didn't just put through. So that's a constant struggle. But I think I just got done meeting with all the seniors and seniors and showing them their junior testing and you know those light bones came. What we're doing though districtwide I think is huge is that

086our PLC's that we're meeting our teachers are broke up into professional learning communities. And so the group I work with is 12 to seven teachers has the seven to four three to six >> and then and has the primaries. And so even on Friday, those PLC groups as social studies, English, math, science in that 712 cohort are looking at data and they're looking at data of the ninth graders in eighth grade, 7th grade, sixth grade, fifth grade and see how they progressed and they're looking at all of that strand data as best they can. And they're going to be overloaded with data. But to be able to look at what the elementary have done and what the middle school has done and how those where those uh deficiencies still are, not deficiencies on the teachers

087and the staff of course, but where those deficiencies are and where we need to meet them. And so I think the streamlining of the departments is huge. The teachers were asked to go through and um vertically align their curriculum, their standards so that they knew that all standards were being met. and now to break down the standards of the test scores and say these are where the gaps are. Maybe we're teaching this too much and we're doing really well and that's great but maybe we have a little to back off on this unit but increase this unit based on what our students have been doing all the way three through nine and then we don't testing three through eight and we don't testing total. So, I hope we hope that that's going to make a

088difference when it gets to all of our test scores across the district is that alignment. Looking directly at the um at a glance, you know, our regular attenders is up 4% which we can be proud of. Um it's not good enough. We're very much putting a focus on attendance and I feel like we are I'm feeling very positive that next year's will be even better. We have a strong push right now and really documenting those making it verbal to students and parents that you know less than 10% missed here more than 90% is what we want. Um most of our students really are there. I mean we need it higher clearly but um we're targeting that 10 to 15% range right that middle range that if we could just get up come a little bit

089more they're going to drop down into the 90% here column pretty quickly. And um so I've been making a concertive effort to basically tell every single student what their attendance is up till this point and make a goal of just a 5% more. Get here 5% more. We'll see. I mean I'm fairly encouraged by it. Maybe I'm just an optimist, but I hope that um I I feel like it attendance is good. Today we're at 95% today. Um again, I was shocked by today of all days. We'll see if that holds through next week, but it was great. Real quick, too, on time to graduation. just to comment. Um, yeah, it's down 2% and that's frustrating because again, we look at on track to graduate is high, on time graduation is still good. But when

090we look at our senior class, they all graduated. So those figures are skewed, right? I mean, we did have 100% of our kids that were our students that graduated that got across the finish line. So where's the 6% that apparently didn't? Sometimes they meet us freshman, sophomore year and today they're going here but never actually enroll or we never actually get the paperwork. Um so we're just really trying to make a concerted effort to follow them better of our abilities. We're never going to be perfect. Um track them better, use some of our resources that the ESD provides youth mentors to have some home visits and some reachouts if we know they're still local but haven't enrolled. Um, and also to try to encourage that homeschool piece of let's do something. How can we help

091you get enrolled somewhere? But, you know, it's pretty easy for a kid that might say, "Hey, I'm going to go to Saboa or Southerntherland or Elton as a freshman and then they never get picked up and we end up losing sight of them." And we shouldn't, but that it happens. And so, that's down, but it doesn't mean we had dropouts. And so again, I'm just saying that we're really tracking better and working with our due diligence to make sure that every kid that has left us is somewhere coded correctly and picked up correctly. I think those are the big ones. I had a few more notes, but I feel like I've rambled enough. Any other comments or questions? >> Anything? >> Thank you. I do appreciate everything that you do and I'm looking forward to

092seeing, you know, how things improve along the way. I'm sure they will. I know it's been found, but like I say, I appreciate your efforts. >> Uh, from a district point of view, the one that has the overview on the districts, um, good things. I mean, our regular attendance, it's still 79% which, you know, we don't think's great. We need to get better at it. We know that, but that's not 5%. We feel good about it. And I guess just a review, remember, this is data from last year. So, our data where we're going this next year will be where we really leaned into making some improvements in areas. We we're really hoping to see that growth there. Um we're, you know, as a district, we want that. Um our uh English grade three English

093language arts needs to improve. Um we're well below the state average there and we're working towards that. Um again getting some of those kids that even SAN was referring to third graders that are coming in that have been homeschooled in some cases that in that third grade class which are fourth graders now they came to us as second graders that had been held out for three years and or coming in as first graders. So just steep learning curve there. Um we do our uh mathematics grade 8 math 35% still not great. We want to get that better at that but again we're above the state average so that's a positive. I was surprised when we saw our students with disabilities explained clear up to 20%. That's a large number. Remember, we only get reimbursed in

094the state school fund at 13%. 13%. So that extra 7% and the costs that come with that are just on us. We got to manage that. So that's unfortunate. I was a little surprised when I saw our 34% our students experiencing poverty has dropped. Um not exactly sure why that is. I feel like there could be some factors in there. When I say why, I don't I don't believe we've dropped from over 50 down to 34, but because of now that we're on the districtwide free lunch program and so forth there. So, their indicators to getting that are I think off a little bit as well. So, I don't know how% accurate that is. And then the last thing just listening to that principal's talk. The fact that we get um so much as this

095is on test scores is really frustrating for us as admin for us as a school really as a district um is because the test scores there's no teeth to it. I can tell you that scores the passing scores on the um and I'll speak from a high school when I was principal. The passing scores on that junior ELA and math test was a whole lot higher when they had to pass it to graduate. If you didn't pass you didn't graduate. all of a sudden they took it a lot more seriously and they it was a big deal when they sat down and took it. Now it's not. They don't have to have to graduate and that we know that that's out till at least 28. Um if they put it back in or not, we

096don't know. But so the their dedication to sit down and we talk them up and we say, "Hey, you know, this is the chance for us to figure out where we're doing." And we say all those things. Plus, Oregon is on the liberal side in some areas. So, they allow blanket optouts. So, those aren't just that's that's a variety of kids. So, we have kids that would pass that test with flying colors that are opting out and not even taking the test. And there's, you know, so so I guess I would just preface that those low scores keeping in mind I just I want those are not excuses and we're not using them as excuses, but we're just saying there are other factors that make that data look way more skewed than it truly is.

097So, >> keep into it for graduation. >> Uh, well, we could, um, I mean, we could, we always have that ability. Um, but I would, I would be, you'd have to, we would want to tread that road lightly because then all of a sudden our 95, you know, something we've taken a lot of pride in and we use that as one of our biggest bragging ranks, right, that we're in that we've been over 95% for the last 15 years. um if we put that deep into it where we could roll back um might solve some other might solve some other problems kids wouldn't stay here and would just say yeah we're not we're not going to go to Oakland if it's harder to graduate there we used to do that and I want to say

098it might have been right when I became principal or right before we used to we used to require 25 credits to graduate from the state requirement is 24 um it used to be 25 and then they reduced it from the state to 24 and Oakland kept it 25. We did that for quite a while and then rolled it back to 24 to meet the state requirements and um for a variety of reasons. Uh but um but we do have the ability to do that. But it's really but that only manages your sixth graders or sorry your juniors, high school kids. That does not change your 3 to8 kids. It doesn't change their approach to either. So lots of factors in there. Again, not making any um you are going to get very familiar with test

099scores because uh Senate bill, House Bill 141, the Accountability Act has been passed. That is it's still going through the rulem. Um they kind of came out of the rule making, but they kicked their deadline down the road. It's going into place next year. Um we did get our cohort of schools got established of the schools that were going to be in our comparative group. There's maybe 12 of them. Pretty similar districts, Reedsport Bay and then some coast ones. couple spread out around the state, but um so they're going through that process. And so the what they were talking about the formative assessments that is part of part of that is we got to give results to the board three different times a year. So you will get what we're doing on the formative assessment

100and that will give you a clearer picture of what we're talking about on the state scores because you'll see much higher scores on our formative assessment that we're doing on a regular basis. Um you know in in the quarter tests, things like that. you'll see a lot more broke and and uh success there than you will with the state testing. Um that's a problem that everybody has and we're working on it. As you can see when it serves those states state scores that are 20 that it's embarrassing. You think at some point the state would go, you know what, we need to look at this and go we need to find a better way to to assess how we're doing in education than these state tests. But that's what we have right now. So that's

101what we're stuck with. Any other questions? Good. Well, if you haven't been to a board meeting before, you're in for a rare treat right now. 8.9 policy second reading. >> That November meeting a little sweeter now, is it? >> I want to do this. Um well so you have your pack of policies that I gave you and then you have that uh print out that I um gave you on the top of it that has kind of went through. I mentioned each one of the policies >> and what it is and then kind of gave you just a brief overview and then my recommendation my recommendation is exactly that just a recommendation. policies or your guys's navy. That's the main job you guys have is to um put in adopt and enforce the policies and

102then hire and fire the suit. That's pretty much your two main jobs. So, you get to embrace the more boring one now. So, uh um I have it out there. They're laid out if you guys want to. I'm assuming you've all read through them. You've read through. If you have questions, we can go through. I'll answer any questions you have. Um I did highlight the one um JHCA the immunization school sports participation concussion and brain injuries. I just mentioned in that one that if if we want to revisit the um physical requirement for sports, this would be the time to do it since we're adopting the policy. Don't feel like you have to, but do that. So if you want to you handle it however you want. In the past, we've went policy by policy

103or I've just said, "Hey, if you got questions, lay them on me and we'll skip through your questions and then go that way." So, whatever you >> All right, let's just if it's all right, we'll just get on the list. If I name off the letters and you have a thing, please say so. >> Well, how would we visit the sports one? How we'll get that when we get to it. How about that? All right. >> All right. First up is BHD. Any questions on that one? BCF. >> Yes. >> All right. >> Why the change the committee no longer reports to the board but to the superintendent thus avoiding public meeting laws. >> Yes, that's exactly right. So the equity advisory committee is one that again came out of Portland and that equity doesn't

104need to be addressed and so it gave the schools that this the ability to address it any way they wanted. So the law said that it was passed a while ago went into play and so last school year all schools 10,000 students and above had to have their equity advisory committee in place last September, this year and then this September the rest of the state had to have theirs in. So we went ahead and did ours last year as well and we um got our site councils back up and running. We do it through all three buildings have their there's a site council on all three buildings and they meet fall, winter and spring and we made that winter meeting where we bring them all together and that's our equity advisory committee and they meet

105once a year um and that in all together and then when they did that last year then we came back and reported to the board. Um because when the bigger schools were doing it, it became clear because they reported to the board all of their meetings were public meetings as well. So they had to be broadcast and had it go all all under all those public meeting laws. In a lot of small towns in Oregon, the equity advisory committee was not met with open arms. And so people they were struggling to get people on those on those committees be willing to do it. And then they the ones some of the ones that were were willing to do it were not willing to do it in in a public meeting forum. So by changing it

106this way, they report to the superintendent who then has the option to reporting that information to the board. That changed that. So that's why that policy changed because now they don't have to meet those public meeting laws for the activity advisor. >> And do you report it to the board? >> Well, this will be the first year that we changed it. I will, but this we haven't done it in the past. So uh I think we're planning February. Um I don't have the exact date, but we're looking at early February. So if we I'll catch the February meeting if I can. If not. >> So I put a note on here and I'm not always sure what I uh I have BCF 1 through3. Are the changes to policy BCF dependent on the adoption of

107policy CA? I guess it's because we pulled out all the educational advisory committee. This is that is the Oh, there we go. I skipped a whole page. I did it to the back. Oh, this is optional. The information is required. I recommend um Yeah. Well, I think they go hand in hand. Even though they're two different policies, they go hand in hand. we um the information that's in the second one is required. So, we need to review it. And then when we do that ECF, they they go hand in hand, but they're not the same policy. That makes sense. >> Right. >> So, we're >> But if you adopt one, you adopt the other. >> Yes. >> All right. >> And both of them have some language in there that's required. So, we really they

108I don't know why they said they're optional because they're not optional. after and we haven't had that in there. >> Okay. >> Um so next up is no well CA specifically. Um then it's DBEA. That's the budget committee which looks like we're looking at version one. And the only change for that is that as part of that adoption of the equity advisory committee, someone that serves on that committee has to be on a budget committee. You only but that only that you have a you have a pass on that until you get an opening. You don't want to take somebody off the budget committee to support somebody. >> What's that? the the vacancy that >> I don't think I'm going to say no but I do think we have some vacancies for this fall that

109we have some vacancies coming up for this funding committee but last one we're all reaping so last year was bullpa the OSBA sample um number four at its first meeting in August August then cross off in August. The board will identify vacant budget committee positions which must be filled by the board and it says the board will announce the vacancies and receive applications from interested prisons during the month of June. >> Yes. >> Because I didn't have our July meeting. from the previous before they were crossed off you'd have your meeting in July and then you'd accept them during the month >> and I'm assuming you address >> so I say we can still we currently don't have any openings since we haven't had resignations had some verbal I'm not sure I'm coming back yet

110and so what we normally our process is by January we start making calls to those people hey are you still for the budget committee or not and if not we need resation and we have those overdates. So we would still So that's why we didn't give you any in August because we don't have any currently. So as it stands right now, our budget committee is still filled with our same five people. Two of those people are riding the fence of coming back. So we'll have to lean on in January to see if they're actually coming back. So I guess that being said, >> um, in a perfect world, okay, yes, people would make commitments, they say, "Oh, no. I'm not going to do it next spring." And we could do it in >> trying to

111think of when the best month if we're going to stick a month in there when our when it is the best time to put our month in there. We usually we present the budget in April, May, May. So, April would probably be our best bet. April would probably be our best month to put down there. >> Again, that's assuming that we >> um Yeah, I mean, August is going to be what it is. We'll put the August, we hope to have openness, but if not, let's say if we say April. >> Yeah. >> Okay. >> And a lot of times it's not. Yeah. So, I'd say for the second one, let's go with April. It's a month before and then usually we is at the April meeting that we adopt the budget calendar, right? The

112April meeting. >> I typically do it. We have typically done in February. >> February >> and we just add that to the calendar in July or I mean in the April meeting we'll accept applications that the calendar want to do that. Okay. Um any other questions on that one? All right, we'll move along to GCBD GDB. Looks like I have a question. Do you have one, Mark? Go ahead. What I'm used to was what I assumed was state mandate was if somebody was sick more than three days been sick more than three days required them to have a doctor. This says five days. And while this is an optional says it's optional, but is this five days? Is that with the I know they were going to expand the you know the guaranteed amount of

113the medical leave. Yes. >> Is that five days part of that? >> Um yes. I don't know that it's written in stone in that but I think that's the recommendation within that because it ex expanded essentially what that did was >> I won't say encouraged people to be gone or it opened it allowed people to be gone from work easier than it had been. So I do think yes that three to five went as part of that not required in there but I think it was recommended which is why when OSBA gave us a sample policy they grab it from there. >> So I'm curious this is a new policy. >> Yeah. Well is it new? Do we not have a GCBD? >> What's that? Oh, yeah. It's new because we don't have anything new

114to that place. >> So, but I mean it's new just us. >> No. Well, new to schools. I mean, this this this this goes out to everyone. So, every school. Yes. So, new to schools. >> I'm just curious why there's all these strikethroughs if it's a new policy >> and then >> and it could be that we don't we just didn't have it adopted. >> Okay. I mean because remember all of these optional do so um any policy that comes out that's optional and we choose not to adopt it wouldn't ever be in our policies but that policy is still there. So that that would be why this was so it's been out there. >> Oh there we go on the bottom. So >> and so is your blue highlighted part there on the first

115page is that key you're recommending? >> Yes. >> Okay. Yes. because there wasn't a choice. So I'm just just curious. >> Well, it was in brackets. So when you brackets go so I I highlighted this. Yes, that's >> okay. Um I think that's all I have. Um next up is GCD. GD. You guys keeping track of this? Excellent. It's going to be >> military leave of absence. Any questions on that one? Okay. Uh, next one is if district curriculum questions. Oh, yes. Go ahead, Mark. >> Okay. says um this is for developing and modify correct >> and that this won't happen often because you dropped off the state. >> Yes. So, as an example, would looking at the state report cards, uh, I I understand the reasons. I'm not questioning that. But would that be

116an example of saying we need to get this changed? Would should we look at modifying or developing our curriculum to accomplish that, or is that not what this is really about? Um, I would say that that would be a facet of it. Yeah, I would say that would be something if we said, "Hey, we really wanted to do this." So, we we try and and I I would generally speaking, I'd say it be would be more common to do that with um curriculum that we did that we adopted that was not on the state adopted list because when we pull stuff off the state adopted list, that's supposed to be stuff that directly goes into the state that directly relates to the state standards and to state testing supposedly. but you still have the ability

117to adopt off of that um list. Generally, that's where I would say more. So, this comes into play if we were going to take something that wasn't on the list, but we were going to modify it and change it to match what it did there. Um I would it's I wouldn't say it's our policy, but I'd say it's well it's been our practice ever since I've been a super and even as a principal, we've never adopted anything off of the off of the state list. You it. I can't I can't think as an educator of a justifiable reason to pull something off of the state adopted list. Um the hoops that you have to jump through for it. That's not me saying I agree with all of the state adopted curriculums. Um what I'm saying

118is though if if if they give us this list of these are the ones that are approved to pull from. If you pull from something over here, fine. You got to jump through all these hoops. And now if it didn't make it to their list, then it's not meeting all of the criteria that they're the expectations are. So, um, while I don't agree with all of the curriculums that are on the list, that's I mean, I feel like we that's not one we've chosen to break ranks with. That's my question. So, I you know, I'm don't have that knowledge or sure perspective that you have. So, some of these things I question and that's that's why I'm asking. >> Yeah. Nope. I again I I I welcome the questions and the conversations to go with

119it. >> Next up is IGBAR education records records of students with disabilities that is required. has some questions on that one. No, that one is it's a required update. Um it's of already the existing AR that you have. There's some new verbage in it. Some new timelines. Not a lot of choices to be made in there, but um as you say with the window 10 days. Um next up is I was one >> IG. No. Well, there's no updates in it. It's just a uh um it says no updates, but there's just another new court case attached to it. Oh, okay. So, I just I do have a question. >> Yes, >> this is the court case pertaining to opt out based on religion. How do we how do parents in our district know that

120there's something coming up that might be grounds for them to opt out? >> Are you talking state testing or you talking about something going on in the classroom >> like something we're going to teach? Well, the state testing opt out we have on our website. So they know because it's a state state standard form with CAD that we have to post on the website but something going on in the classroom that might be um controversial if we're going to do that are again I won't say policy because that's probably too extreme and our very strong practice is if we're doing anything in the classroom that would be that could be deemed any at all controversial we're sending a permission slip and then that permission slip that goes to the parent and says hey this is

121what we're doing. This is why we're doing this. This is what might be objectionable in it. If you would like your student to take part in this, please sign here. If you would like your student out of that to opt out, please sign here and return a slip and we will provide them an alternate um form of education that still meets some of the that meets the same goals of what that lesson or unit or whatever is. So, sex ed, those kind of things. Those are I'd say sex ed is probably the biggest one that gets opted out of, but there's plenty of other things that we do that that we give the parents a chance to opt out. So, we send permission slips home. And if we don't get that permission slip back, that's

122the same as opting out. Let me rephrase that. Let me rephrase that. Sometimes it depends on what it is that you have to specifically opt out, but we in some cases we'll go, well, if you don't get it back, then you're in. But others, if it's a little more borderline, then if if you're the if we don't get a slip saying you can do this, then you can't do this, which it generally gets all of our slips back because if they didn't want to do it. >> Very good. >> And since this was on this master list here, did you say this is required? >> Uh is this are we IGBHD? >> Yes. >> Um is it required? It it is. It's already in there. It's not really adoptable. They stuck it in here saying

123there's no updates, but they'll just attach the court case to >> Okay. So, >> okay. >> They didn't really give us an option to take it or not take it. It's just the policy saying the same. They're just sticking a court case on it as part of the policy. Um I a constructional materials any questions on >> uh it talked about a sevenyear cycle you where we add in sevenyear cycle >> uh the seven years is per grade per subject area so last year we did it's every so like science one year math one year English one year we're in that cycle last year >> social what's that >> social studies So we get a lot of emails as administrators for different curriculums and they always question oh you're open for this have you tried

124this we get a lot of people marketing >> social studies was last year last year >> last year >> so that's a sevenyear cycle is there all our then the other reading you know, what is it 377026 or something like that. I don't see on what basis there is available to even deny uh some of this stuff or you know not not adopt it. Uh it almost looks like the way they wrote it that there's not a single reason that something is not okay curriculum wise or instructional material wise. >> Um I'm not sure I'm following you like something that we shouldn't like something that should be prohibited. Is that what you mean? >> Right. you know instructional material cannot be prohibited or not recommended on the basis of yada yada yada right >> well

125it covers >> everything >> yeah I don't see how you can ever say no we can't >> well I mean I guess keeping in so looking at that sevenyear cycle let's we'll take social studies for example so we have social studies coming up we have of all of our different social studies geography history all the different subject carriers we have. We'll have curriculums that will many will will go towards them and we'll have the say six different publishers that will throw out their options for um for US history. So, and we'll look through those from a as a history teacher. They're not that different. I mean, the form of the books and whatever, but the content inside of them is all pretty I won't say it's the same, but it's it's all pretty similar. I

126mean it it's relatively boy. You're not wrong in the fact that back to a statement I said 20 minutes ago. Oregon sometimes is a little bit more of a liberal state that let's uh um let's uh they don't want to take a stance and go no we're not doing that. We are not teaching that in our schools. There's not a whole lot of things that fall into that category. So for us go back to something I've said quite a bit sitting in this chair. We try and do things the Oakland way. So we take what the school or that the state tells us to do. We adopt the curriculum that they that we choose to off of their list and then from there we teach it in a way that we would we believe that

127our community wants it taught. So we we use an extra set of parameters to try and fall into. I wouldn't say we 100% hit the mark on that, but I think we do a pretty decent job of trying to to match what our community's needs and wants are. charging velocities. Any other questions on that one? Excuse me. Um, so I a-1 structural materials. It looks like a lot of these, not that you should ask questions if you have them, but looks like a lot of these are kind of using the same have the same. >> These are all Yes, these are all. So, this is all the processes that you would take if you wanted to remove material that um is in there that should that's in this group, right? Yes. So, it's our sub,

128it's our core materials, uh, library materials, instructional materials, um, supplemental stuff, um, all of that falls in there. So, it's essentially the processes that we go through if we want something. So, that's what these are. And maybe my eyes were glazing over there going through some >> but says says here in your your comments on things board does need to choose composition of the committee and >> did I miss that in the actual policy? >> Which one are we on? to say too I or >> this clarifies process of what reconsideration of core instructional materials looks like. It's very scal procedures board does need to change composition of the community. Yes. So if you go through to that policy get to I'll show you what I'm talking about because I made some I made recommendations

129to change that and how it's imposed policy to two almost there. Okay. Um >> so some of your highlighted cover that. Okay. >> Yes. So if you look on I'm on I a um sl225. So it's on the second one and then it's it's page two of five. >> Okay. >> So on that one um so that it says the reconsideration uh committee will be made up of at least I scribbled it out 40 times. So >> that's what I put. So, oh, I know because I took it and changed it. So, I essentially I crossed out five and and again it's a recommendation. So, you guys need to make this final ones. They have a student on there. I philosophically do not believe students should be picking curriculum. So, I don't think a student

130needs to be on there. I think you added another teacher. So, originally I just cut it to eight and took the the student off. Um, but then I thought, ugh, well, it's always better to have communities with odd numbers. So, let's go back to nine and add that with another teacher. So, have another teacher in there. >> So, that was that's where so that was the piece that I put in there is you guys needed three teachers. >> But then it also recommend a third community member I remember right >> school librarian administrator and four members from the community. the fourth. >> Yeah, >> but it depends on the different. Yeah, I think I think it changes each of it changes per AR how they do their make up of their committees if making sense

131but how they >> like supplemental AR supplemental instructional material has um seven members on that one >> instructional And then I gave you one more of which. So I said, so if you're jumping ahead to I I a3 on 26. That one it's seven members. I said, well, if we're going to take the student up, you need to you need to add either a another community member or another teacher. That's exactly that. And on AR3 we adopt the policy that the decision of the committee is final. >> Yes. >> And it and why just for curiosity why choose that over the board decision. So that was the board's decision the last time this policy came up and um uh what the belief was and you guys are I think I don't know some of you

132guys were on here anyways uh the when we did it the reason was we felt like they were we were going to have a harder time getting committee members to commit to doing the work that it took to put all the to go through and go through everything and make the recommendation if then they made that recommendation and the board just said, "No, we're not doing that. We're going this way." So then I felt that the board felt at that point if we did that then the next time that this came about and we needed to do it a second time that we weren't going to get committee members that were feeling like they were their opinion was valued. I'd use an example 10 probably wasn't 10 years ago probably close to 10 years ago

133uh when I was principal um we had our English teacher was using a book that was controversial and so we went through the process hey this is supplemental material you use in your book or you you want to use this certain title in your book as a reading and yes I hear what the value you think it is it's still controversial we need to go through this process so I called my community together uh we went through this process we the community members, the teachers. I had the resource officer put together. I think there was nine or 10 on that committee. Um, we went through it, everybody read the book, we discussed it, we talked about why we felt like it was, you know, either right or wrong, had great discussion around there, and then

134in the end felt, yes, this is controversial. There's a little bit there's some graphic stuff in it, but the value of it was worthwhile. So, the committee put it together. I wrote up all their findings, presented it to the board, and they accepted. That was before we made that decision. I think at that time the board still had the ability to say, "No, we we can overturn that." But the last time this policy came forward, which was 11:24, yeah, 11:24, so it would have been last year. Um, they determined that it would better to go with the go with the decision of the committee. So, the committee felt like it was out. If we did a good job of choosing the committee, it should be >> Exactly. >> Well, I think with it, you have

135an administrator on there, you have teachers on there, you have, you know, I think that you >> cross section. >> Yeah. >> Representation. Just curious. >> I think to me too a little bit at the time, but I mean, you can drag this thing out for a really long time, you know. So, yeah. Again, if you pick the right committee because then you can go to the board. I noticed there was one. I mean, it sounds like you can drag it out for quite some time. I'm not sure if that's really necessary either. We need to maybe move things along the next few days. >> I think it also since I mean if if you you almost have to so if you have a so let's use that book as an example. So, we put

136the committee together, the committee says, "Nope, we want to keep the book." And then you or let's say that the committee said you want to get rid of the book or go the other way. Then go to the board, the board goes, "No, we like the book. We're going to keep it in place." So, we're going to not take your recommendation. Then, you're going to end up right back there because the reason that we had the committee anyway is because we had some community members that were upset about the book. >> So, now the committee said, "Nope, we think it should be gone." the board goes, "No, we think it should stay." Then we're still going to have those same angry parents that think it should be gone. So, that was that was the I'm

137I'm um paraphrasing what what the board had to say at that point, but that's that was the thought process. And if you want to change that back, this is the time to do it because we're adopting the policy and it's just a matter of change of the language and it comes back to that. And I think when as part of that discussion we said somebody on the board said well we're always going to we're mostly always going to most likely always going to support the committee's decision. So if you feel like you want to have the right to say what we need to make that decision that's this is the time to do it. Um I would step back for just a moment on that since we're on A3 as an example. Do we want

138to make a decision on the makeup of that committee since you had that? >> Yes, I think it would be worth worth you guys doing this way. >> So, we have either three teachers and two community members or the other way around. I don't know if you have a preference. Personally I think for a contro controversial thing probably the more community the more buy in at large there would be rather than not anything against teachers but rather than the teachers are part of the part of the system the community members for something controversial I think it'd be better to have more of them staff Yeah, I think came from the community. >> There's definitely some merit to that. >> Did you defide that? >> What's that? >> You defy the community pros and cons for

139that. >> Um, well, I luckily would not be putting that media together. That would be my experience when I did it. Yes, I picked because again this the book that we were um debating was a controversial book. So I knew felt like I knew the community pretty well. So I c I got some far rights, some lefts and some middles and uh um and and got a cross-section of it. I grabbed one person that complained about it and brought them on one of the more reasonable. tried to find some, you know, that's a little more reasonable and open-minded. And then I grabbed uh somebody that also stepped forward and defended it. And then I grabbed two just so yes, I would say when we put it together and grab our community, people would grab them.

140We try and grab them from all the continuum. >> I'm not saying I mean you can make your community go what you want to do. >> Um yeah. Yes. I really tried my approach and again I'm only speaking from the one experience because it's only happened once but and it was a big deal. I mean it was a pretty big it was it was a big deal. Um but uh I thought I I felt like yes I could have taken the lead on it and guided the committee but I really tried not to. In the end I was split. It wasn't the book was fine. I think someone on the committee put it best. Good, better, best. Is this good? Yeah, it's okay. It It gets there's a purpose for it. Yes. There's a great

141message in there. It's good. Is there a better way to get that message out there? Probably. Is this the best option? Probably not. But we stuck with it because it's good and it was it was good enough. And but she made a very good argument there and that stuck with me over the years. Good, better, best. And so and she was one that came on board as as a she was a retired teacher and um that just lives in the community now and she came in and she's relatively uh conservative and see so she was an English teacher that goes yeah I could see why would we use this and yes there's a purpose for it but there's probably something better out there but I'm okay with this. So yeah I think that cross-section is

142important. So my So I took the stance as an administrator to not try and lead the committee and just hey here's the info you guys get the discussion going and it was a pretty it was a good longer meeting than I wanted but it was probably a good two-hour discussion about about the book and about what was good about it, what was bad about it and what what really the purpose was and and and it actually was a really good conversation too about how it um how it matches Oakland and what it the kids that we have that fit that because it was really it was about me. It was based on Native Americans story and but it really it fit it fit well. So anyway, it was a really good rich conversation. So I

143tried not to but in response to what he said yes I do believe that the administrator could take them wherever they wanted to most likely but >> yes the other two is whoever's on the wrong side of that we're on the minority that can I just think about >> and and and in the end I we we really say we we need to come to a consensus and it doesn't have to be unanimous said it is a majority rules I told him that from the start this is a majority rules conversation But we want to walk away from this where everybody's feeling good about it. Hey, this is a decision that we made and it is a big deal. It's educating our kids and it's putting it in front of there and and the committee.

144I mean, I have two people that said, "No, I'm not doing that. I don't I will not sit on that committee because I don't Yes, I've read the book and it's I have my opinions, but I'm not I'm not going to take the stance for the whole community. I don't want the responsibility of making the choice. Yes, it should stay or yes, it should go." So, I did have some people that said, "Yeah, I'm not." So you that that was that was eye opening for me as well to know because I that was yeah I'd love to see >> it turns out the board is that math work >> if you if you did four I would I still say you need odd you need not member so you go to four community members you

145need to add a teacher so you could go four community members three teachers >> and your librarian in is good and your administrators be out there. >> What would you prefer to do? Do you want to keep it at seven or do you want to bump to nine and keep those ratios >> the same? Any >> I don't really have a preference. You guys >> I kind of like having the odd number of community me >> kind of based on what you said. So should we go three, two, one, and one? The make up the seven the three community members, two teachers, and then the librarian administrator. >> Okay, >> that works. >> And then before we do that policy, to determine if you want to go back to board, board has final decision or

146you want to leave it to, right? That really is your guys's decision. >> I'm good with the committee. That's my own personal opinion, though. >> So am I. >> Thanks, too. >> I asked out of curiosity. >> Oh, yeah. No, no, it's a good question. It really is. >> Okay. >> Yeah. >> We'll probably revisiting this in a year. We're going um I'll just open. Does anyone have any questions on any of the I numbers in parenthesy? Uh poor also has has the same choice if you're going to >> okay I didn't know why >> on the four we need to go to the three community members soon as they catch up two >> we got seven and oh okay so you want to do the same thing then >> we'll have two teachers and

147three community members once again with a total of seven. >> You guys still with us back there? >> Makes you want to be a board member, doesn't it? >> Or a superintendent. >> Oh, two hours. Come on. You practice for longer than that. >> Only because of music. Um, so do we have the big one the others on the IR collection here? This is just a form, right? Should get us to graduate up to IKF. >> IKF. So IKF graduation requirements. So, conditionally required. That's odd. Conditionally. >> Yeah, I didn't quite understand that one. Um, it's conditionally required, I'm assuming, because of the essential skills is required. It's not required till 2728. And so, we're adopting it. It's required. We're adopting it. But in 2728, we will address it again if they make that change.

148that the testing has to be uh yeah test. So the going backwards a little bit a lot of a lot of these students are saying we don't have really any graduation requirements so I'm not really trying don't they understand or care the consequences of that? Well, um we hope um yes, we'd hope. So, and I don't we do have graduation requirements. I mean, they got to pass their 24 credits. So, and those are prescribed in um x number of uh electives, required classes, four years of English, three years of math, whatever. All those things are out there. So, those requirements are out there. Um Oregon hasn't changed its standards, which I don't know in many other states, but um is passing. So 60% is passing or some kids eyes 59.6 is passing and so it'll

149get you through. Uh we try and I would say we we do it in all three buildings. It's less in the elementary because at that point they're just trying to teach them how to figure out to be but I'd say upper middle school and definitely high school. We're talking about we we put more of an emphasis on soft skills than maybe the state does in their graduation requirements. We talk about employability, talk about being a good um community person and all of those things. So, we talk those things up and we try and incorporate those into our curriculum and classes as best we can. So they do start to see, hey, and I can't I'm sure these guys do the exact same thing, but I can't count the number of times that I had conversation

150with the kid and said, you know, if you do that in two years, you're going to get fired. You know, you're never going to keep a job. You know, you have to do this. And so I do think that is a underlying current to what we do to try and bring those things in. But not bound by the stuff that comes down the hill. So I had a question on the sample policy which I guess is the one about >> uh I you're going I >> yeah uh page I guess it's 3.9 the very top of the page you crossed off the part about the international balorate organization. >> Um I cross that off because we just don't do any of that. Okay. >> We had not done anything with that ID stuff. >> So

151it says right below that to receive a diploma in addition to credit requirements outlined above. Is that >> I should have kept crossing off. >> It depends on you know if it means the page before >> then it probably makes perfect sense. >> Yes. I was looking Oh because it's dropped out. It has the number down there right because 13's on there. So yes. So those those are not those are still part of the diploma. >> Okay. >> They have to demonstrate proficiency has the little footnote of 13 that it's out till 728. Okay. >> Develop an education plan and profile. That's our CIS system. We start down in fifth fish sixth grade. Um extended application standards to a collection of evidence. That's our senior project. And then career related learning experiences to four go

152together. So we have the career related learning experiences that they start in fifth sixth grade putting together exploring careers looking at what they are doing and then their own uh education plan. That's where we in high school put their their credit worksheets. This is where I'm going or these are the classes that I'm taking and hey here's what I want to do afterwards. So if you're doing that here's some classes that you might want to lean towards at high school. So we kind of build their educational plan based on what their future goals are. hard to do because most freshman want to be a professional athlete or a fireman or whatever when but we still try and we still need to get up to the >> space. So um so yes those are related to

153that. So we we have those in there. >> Okay, but I don't have any questions. Um, >> so, >> uh, JHCA, >> yeah, this is one that I felt like you needed to touch on. And this is small thing. This is the policy that, um, the reason that it's up for an extra adoption is they added some concussion. They've always had concussion stuff for concussion training for all of our coaches, staff, all those. But, um, the concussion return, they had return to play protocols to get them back out on the sports fields. they did, but this adds in some protocols for getting them back into the classroom and seeing if we have to slow play it. We've had these protocols in place in practice for many, many years. Um, when a kid hits a concussion,

154then we manage what they need to manage. Some kids can make it back in two days. other kids. I mean, we had one of our best and brightest students to ever graduate from Oklahoma that she was out probably three months slow return on her concussion because it was a big deal and it was lifealtering for her and it took and we just adapted to what we needed to do. The reason that I brought it up again though is because it came up at our meeting two two years ago. That was back when we were still meeting in the library. We had a community member come in complaining about why do we do why do we do sports physicals every year when the state requirement is every other year >> and our response is it's always

155been hey the physical is a a small overview at best but it they do check their heart they do check those things so it doesn't make any sense for us and we all it's always been our practice to do make it require them every year we still connect with Evergreen and it's very affordable 20 $25 at the beginning of the year if they do it that way. So, um so we we uh kept it at every every year, but the state requirement is every other year. So, that's why I put that in. If you wanted to readress that at that point, you guys were nope, we think that it's we need to continue with it every year. We we like the thought process. You talked to the community member that was um that brought the

156concern and had a nice open dialogue. probably be left happy about it. I've never heard anything else about it um from him. So anyway, so we kept it there. I just pointed it out because if you're going to change it, this is change. >> Yeah, I remember right up said about the extra money it was cost. >> Y and I don't know if he was aware of the the fact that because that was that was at least two years ago and I don't I think we just started evergreen. used to bring bring the doctor in and then on campus. Now we >> Evergreen does an open day and brings them in. So >> So are we consolidating? I mean we have this J our district policy which has JHCA JHCB but then here we have

157it crossed off the JHCB crossed off on USD sample policy. >> I'm assuming that that becomes one policy. Okay you read it. Yeah. So, do we need to specify two or every year? >> I don't think you u uh >> unchanged. >> Well, I I would cross it out. If we're going to keep it as it is, we need to we need to make that change. And there it says every year >> as it is. >> So, we can make it that our policy is every year because it reads every two years or after we just cross out whatever year if we leave it as is. So, that would be a change. I highlighted put the question marks. >> We're good at keeping it every year. >> Yes. >> Okay. That's >> me too. >>

158Funny I didn't say that because I felt like I was too complaint, but I'm like it's about the same idea as the kids and why would we not take that extra hoop to have this >> last month? How many young athletes died right there on the practice? >> Exactly. Right. Well, and then I feel like you're holding a liability if for some reason you do it every two years and something does happen all the way around. >> Okay, so that took those. So now we're down to Oig B- A records of student disability. Any questions on that one? Okay. Getting small out of here. Last night last meeting what 7:30 >> all right directory information >> fairly straightforward and just it just dropped few things off the list >> and then that'll be put on

159there because it was on that list but it's not we don't have the policy. So >> you have a brief >> what that's about. >> Uh virtual school. So, um, we are a the public schools have the ability to if if you decide you want to take your child out and you want to enroll them in a virtual school, we have to say yes until we get to 3% of our school population. Once we get 3% that is, so let's say we have 600 kids and 18 of them are have opted have left us and went to online school. At that point, we have the ability to say, "Nope, you have to stay here." We have that ability. That That's what the law says. I have never taken that stance. If a kid wants to

160go and a family wants to take them, we want to support them. There's we definitely don't want to keep kids here that don't want to meet. So, we have enough kids here. So, so that but that's what that law states. It gives you that. And but I will say I have I have some some soup friends that have have fought that and said no because they were purging kids. They're they were struggling. Their money's gone because when they see this kids are walking out the door, they're losing money. He said no and they then then there's an appeal that goes to OBD and we lose the appeal. It's pretty much they're going to go anyway. You can tell them no, but they're still they still have ways to get around it to go. So, but

161it's always been open stance. If you want to go, that's fine. Just finish your textbooks and get checked out and we wish you the best of luck. We're here for you when you want to come back. >> Anything else on policies? >> Uh, the only thing I would say is I'm going to go back on what I said earlier. Um, I did not we missed putting it as an action item. If you were ready to adopt these tonight as stated, then I just need to uh go back in time to uh adjust the agenda um and put an action item of 8.3 to adopt the policies second reading. So, you're more than it felt like all questions were answered. So if you guys all feel good about them as presented, then we could just need

162to get done >> or wait until next meeting. >> So if you want to do that, I just need to adjust the agenda. >> What's the feeling of the board? Just get them done. >> Okay. So, an adjustment to the agenda we would like to add because we're still not we still have pieces of the agenda to do. We still got a couple more things, but uh action item 10.3 policies. There's only nine more things on the agenda. Calm down. Thank Mr. Ivy. To be fair, it was my idea. He just took it from me and kept it going. >> I think we have a meeting shoe removal policy. >> Yeah, we did. Uh 8.10 Oakland City Library. >> Just an FYI, I got an email from Rachel uh Green Renberg. Is that right? Grinberg.

163She's the uh city librarian. Uh she sent me an email out of the blue about three weeks ago. Hey. Um really she's create she's collecting grants because I guess she's bought so many books. the city has bought so many books that the library is getting so heavy it's causing some issues for Washington school and they're having some foundational issues. So instead of getting rid of some of the books and lightening the load, she's she's starting to look um she's starting to research and look for grants to get a new library to build a new library. So, she reached out to me to ask when she saw that prime piece of real estate for sale down there to ask if the school district had any interest in selling that to the city at a cut rate

164price. And what I said was, >> well, I'll present that to the board because that's their decision was what I told her was most likely we would be more apt to offer up the strip mall side um when that became available when we're done with the uh gym and we're done down Washington. Um but I said she asked what the price was. So I gave her the price said it for 200,000 is what it's listed at. And um I said I I don't know that the board would would be interested in that, although we do like working with the city. So I said the strip mall when it comes available would be more um would probably make more sense for that anyway because it comes with the parking lot as well. And she said uh

165that's always been her dream to build a library there on the strip mall park. Um but she was worried about tearing the strip mall down and the asbestous. I said you're tearing it down. Don't worry about the asbestous. Yeah, there's a little more expense but not much. That's easy to manage and then you have that property. So I said I would present it to you guys being the purveyor of it to give you that FYI, but I said most likely that's not going to be something we're going to look at at least right now. So anyway, that's all I'm doing. Just presenting that to you. Let me tell you wearing my city councelor hat that this is not coming from city council. Nor will the money to fund the library. We do have an issue

166with the library and we have um floors separating from walls because of book weight. We've asked to call the number of books that we have. Um we'll see where those efforts lead. Um I'm not against the idea of the library in a different location, but like I say, it's not coming from the city. That funding would have to come from the grant and that's not going to happen. So there you go. Fed just cut the rates again. So maybe that property might want to move. >> Um all right. Uh >> district >> what? It technically doesn't fall into the same constraints as the only thing it doesn't fall into the constraints of of the historic district. It does a little zag around it. >> Yeah, I know. >> I that is accurate because when we

167were looking at the reader board, we were talking about it outside the historic district so we didn't have to deal with all that stuff, >> right? >> Yeah. >> It's not a nice big rectangle. It's not. Um, so we jump, I guess, to 8.14. Did we miss the ones in between? >> Yeah. >> Grant request. Got those three out there. Just >> um, uh, grant request for Mr. Ker, our FFA uh who wants to who's asking for a grant to fund a podcast equipment for AU ship class podcast seems to be the new and cool thing for part something different that >> all right um pretty straightforward >> and as you know you guys like more than anything it says does the grant obligate the district in any way? with this not. So if they

168get the grant, they'll buy the equipment like we have to match it or pay for it. So >> all right, let's move on to action items. >> Oh, public comment. >> Public comment regarding agenda items. I just want to address the board. Please back your administrators on tough kiddos. >> Do anything that you possibly can because I think it's pretty rough out there. And I actually have a very good story. I mean, I thank these administrators and staff. You've done a lot for me and my family. So, thank them. Figure out what they need. >> Thank you. >> Is there anything else? >> Okay. >> Anything from the chief seats? >> All right. Action items. 10.1 the S SIA grant. Um, we just need entertain a motion to accept it. >> Okay. >> Make a

169motion that we approve the grant. >> All right. Any discussion? >> All those in favor signify by saying I. >> I. Any opposed? That passes. 10.2. the grant request that we just saw for the podcast equipment for the FFA. I'd entertain a motion to approve that grant request. >> Make a motion to approve the grant request for the podcast. >> Second. >> Okay. Uh is there any discussion hearing? None. Let's take a vote. All those in favor signify by saying I. >> I. Any opposed? That passes and finally 10.3 policies. Uh so I guess this would be a motion to approve the policies as reviewed and revised. >> So recommended. >> Yeah, that would be the other question. Are we going with recommended and optional? up what we normally >> well if you guys go

170with the um so if you go with this um overview that I did I gave the recommendations of yes we should adopt this or no we shouldn't if you if that's how you adopt them then they'll go off go off those just what it says in there so the the ones that we said are optional and we don't need them we won't adopt and the ones that I said I high I recommend this one to go off of that on we adopt which I want to say it's only follow Yeah, >> listen some of the bracket bracketed choices superintendent principal and board. >> So what I put in there is what I recommended and got to be went with. So if anytime I guess I should I'm sorry I should have said that to the

171beginning but anything you want to change on it. Those are my recommendations of like when it said superintendent but I felt like it was a building level that needed to be a principal or any of those. That's what I that's how I went. I I went with what I felt like gave the most sense for what our processes currently are for who those are. >> Okay. So on the budget committee highly recommend any that you put in or anything that you highlighted or changed just as a for instance would be your recommendation. >> Yes. >> Y motion as recommended. Yep. >> Been recommended and adopted. >> Recommended, discussed, and and approved. Approved priority. That's >> well second. >> And then you got read. Is there any discussion? Hearing none. Let's vote. All those in favor

172signify by saying I. >> I. All opposed. >> All right. The policies pass. I did hear um uh at the oh the law conference they said that um normally because they at the beginning they get up and five or six different lawyers give a little spiel about different educational stuff and the policy guys Mr. Lewis from OSBA said there was there's normally a big pile in January they are not they are not putting out a January pile because of the short session. They feel like there's five or six things that are going to happen in a short session that are going to address some policies that be out. So, we would be doing the same thing. Turning around and redoing. So, they're they're skipping that one. Good. Except this means the next one will probably

173be bigger. >> So, next Christmas will be even better Christmas. Anyways, that's all we got. >> Okay. Uh upcoming meeting input. Um, every time I say I'm gonna write another, uh, when you really >> Yeah. >> January 14th, happy birthday, Darren. >> It's not just school board appreciation month. It's Darren Bers's Christmas. You wouldn't want a board meeting on your birthday. At least there's no policy. >> Yeah. >> All right. >> The good of the order. >> Uh I guess for the good of the order, I would echo what you said. Um our staff are amazing. They are doing just a massive amount of great work and and for the difficult kids that we have right now. We've had plenty of those difficult kids that have we have have turned into great kids that we've

174turned into just fantastic kids that have graduated and in some cases graduated with honors. Some cases have really turned things around. It's not always um some of them we don't we don't but I'd say the B company we have a big success rate. It's just becoming more and more difficult and it is wearing the staff. Okay. Staff is stressed. Union is uptight. Um, it's just a it's in a hard hard place right now to help. >> What can we do to to help? I mean, >> I I don't have a great answer. I mean, we can kick that around and talk about it a little bit at admin, maybe. Um, >> no, I'm helping you again. I just >> No, I I know, like I said, I know it sounds simple. It sounds silly, but

175an email from you guys that goes out to the staff, just talking to them, just just supporting them and telling them how much you do appreciate all the things that they do and you know how difficult it is. Those kind of things, they they do mean they do mean a lot. Um those just that little bit of pat on the back. >> So, um back a little bit kind of about that. which some teachers were standing in the hallway this afternoon talking about their doors and who they how they can get a vote on it and they were like, "Oh, we'd love more connection with the board. Maybe we should include them on the voting. They can at least we can take pictures and they can see our doors or they come walk through." So,

176they were talking about trying to connect. >> Yeah. >> And we'll and we'll reach out to you with a day window of time. So you get So I love our schedule. >> It's for you guys. It can be anytime. We're there. Well, Monday is our music performance, but Wednesday we have the after school program, so we'll be there late easier later in the afternoon. >> I mean, I don't know if we have to all be at the same time. >> No, I don't think so. I didn't come, Mike. I would say probably anytime between now and that Wednesday night if you just have time to drop in >> check the output you want to school day >> I think during the school day is fine >> and you can see this connection >> I I

177will say and I might scare me there's no mind >> I laughingly said it when I was first got hired as a teacher like why would I ever want to school a member of my my room that would freak me out I'd be thinking that I've done something wrong and they're in here looking at me. But then as I progress through my career, it's like I would love to have board members come in. I've had a few that over the years that have walked around and popped in on the school day and just just say hi with a smile on your face. You get to see the teachers in action. You get to see what's going on with the kids. You're and yes, some teachers will be a little uptight because they'll they'll instantly that's

178a that's teachers are perfectionists. That's that's how they live. they're always, you know, um worrying about how to get better and worrying about what might go wrong. But I I think that is huge. So appearances in the building are always welcome and and I think that uh that that goes a long way. It's just that pat on the back. Good job. It's always helpful. >> And coffee trailer and I can also say bring >> donuts play as well. So anyway, I think any any appreciation but I guess just it's work is amazing and we are very very lucky to have them and are doing very very difficult work with good students. >> Yes with good students too. >> Any other announcements this evening? Darren's birthday. All right, we are journ. Thank you everybody. That was

179a long >> Oh, sorry. We find it.