February Board Meeting 2025 Recording

001apparently we're going to go now. Okay. Yes. Okay. All in order to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Recognition is thank you for joining us. Uh awards recognition correspondent. Uh just point out it was uh national um counselor appreciation week last week. U recognized our counselors having counselors in all three buildings um for for all the buildings uh in honor of them and uh they took care of each of the buildings for as well. So just a shout out to our counselors great team there's the organizational stuff. Thank you. Any adjustments to the agenda? Yeah. Okay. Public comment. So we do have a public comment from Angie Van. Uh, will Oakland be proactive with

002the possible impending federal education changes coming? Nothing like bringing a heavy question right off the top. Um, yes. I mean, we're proactive in the sense I guess it depends on how you define proactive, but yes. So, right now we are um I attend every at 8 o'clock every Friday morning, I attend the legislative update um with the legis Oregon legislature being in the long session right now. So um our KOSA people Morgan Allen and uh Parasa Parasa Parasa um those two people are tied in very heavily and they they are are uh lead people in there from OSDA or from KOSA I mean that are in there and they give us updates every and so I'd say probably there's probably 125 soups on there and so the first half hour to 40 minutes gives us

003all um of what's going on with the current bills within Oregon that are affecting education. And then um the leader of KOSA gets on um Chris Parent and talks about um what OD and KOSA are doing in interpreting what those federal changes are. So we spend another 15 to 20 minutes talking about that. What we've heard to this point is um the executive orders sound great. They're good sound bites, but they really are. There's lots of steps that happen before we have to they'll be made any changes. Um they most everybody freaked out really bad with the initial we're going to freeze federal spending. That got overturned pretty quickly in the big picture for Oakland. That's not a huge effect for us. Um we do get title we do get dollars in there, but we

004claimed most of those already for the year. So we're not too concerned about what that's going to impact us on dayto day for this year. uh what that's going to do next year. We're not so we're not being we're being very proactive in keeping a very close touch with how we're how it's being interpreted in Oregon and how that's going to affect us. We have not taken time to start planning because we I don't want to waste time planning for stuff that we don't know yet. So, we're hearing it all. Uh we're we're basically staying right on the edge of of what Oregon interpretation is and how we need to respond to that and then we're going to respond from there. So I do think from the financial piece which in the end is the

005most important um although students rights is very important as well but from the financial piece we're going to be fine is that you feel good about that as well. We talked about it at our conference that I just got back from today and the lead um in between person for AASA which is the oh American advisory. So she's up there and she's been meeting with a lot of the um representatives um that are actually on federal hill and there yes this is the mandate that's come through but we can't make changes right now. There could be a federal freeze but obviously like Mr. card that said it got overturned the next day. Um, but there's not going to be a lot of change that's going to be able to happen like that. So, in by

006the time that it comes around, we'll be able to figure it out. We've always cautioned in our funding um and budgeting or double in case that funding went away. And so, we should be great in the long run. We claimed all that federal money that's in play for this year. So even if they were to re review the the freeze part, we'd be okay for this year and it would start looking at next year in which we still have time as we're building our budget to manage around that. On the other piece, students rights um and those kind of things. I mean really if if the feds keep pushing on that, Oregon will, I believe, is going to dig in and fight hard because of its indirect um conflict with some state laws, which in

007the end they'll probably lose that. Oregon will, but they're going to fight a long way. So, I I think before we ever see anything there, it's going to be a it'll be a ways down the road. So, are we staying proactive? Yes, we're staying very in tune to what's going on and and ready. We're ready. We're preparing to respond however we need to. So, thank you. Okay. consent agenda approved meeting minutes from January 2025 and all of the HR report on any discussion motion we approve the consent agenda sorry okay um motion seconded and am I. Any further question, discussion? Say all. All in favor say I. I. All oppose say nay. Okay. Motion carries. Okay. This overview. Um, as you can see with the year-to- date activity forecast for our at this moment general

008fund. Um, here it look fantastic. Our local revenues keep coming in. Our property taxes keep coming in, trickling in. They've got the majority of it, but we'll see another spike um come in March, next month um because that's what another quarter is doing when people make larger payments. Um funding keeps going exactly kind of as we expected it. You'll see a dip in your um purchase services from January um for the supplies, not purchase services um as a negative. That is because that is the student body reimbursing the general fund for their use of the credit cards because the credit card comes directly out of the general fund checking account and then they have to reimburse and we got a little ways away behind because we were trying to find receipts but we have gotten

009that all squared away and packed up nicely and we're happy about that. It's all up there and attached. It's pretty it makes me happy. Do we have a timeline that we require to submit? Typically, yes, but I there was some that got lost in my email that kept going to the other my old email at ESD. And so once I finally logged into there, I was like, "Oh, look at all these receipts that they kept saying that they sent me." And I had no idea. So that was kind of a my fault of where are the receipts? I sent them to you. Well, you didn't. And they just kept rewarding them back to that. I'll be glad when that email goes. So, it's not the profit. It's not the profit. It's the is coming to

010me. I would just comment that it has been a process changing the changing over to the purchasing cards has been huge. It has made life a lot better. The changeover has had it has had some bumps along the way, but the it's been much much better. It's so much easier to manage things and it puts so much less pressure on our office managers and our principles and our business managers. So, the process has been bumpy change over but changes. See, that's why you just need to not change. But you just said change is good. So, right, it's always positive. Uh, so our our projected income balance still looks fantastic. Um, but is there any questions on it or the checks for January? You answered the question on the negative. Okay. [Music] Um, okay. Reports and

011discussions. Student body report. Who wants to go first? Rock, paper, scissors. So, good evening. Um, my name is Hannah, as you know, and it's hard to believe that we're already halfway through the school, and time is really flying by. Last week was counselors appreciation week where the high school shared their appreciation for all that miss Mrs. Walker collected for our school and we also had a fun snow day where Mr. Hill and the choir class made two snowman in the courtyard by the gazebo. Um I'm not sure what their names were but they were really funny. And this week is Valentine's week with lots of kind words and encouragement in the air. Wrestling has been working very has been working extremely hard with full force and dedication. And this evening they have a meet of

012Pleasant Hill. Uh Friday and Saturday is the district girls wrestling competition which is in Cottage Grove. Basketball is slowly coming to an end with both teams having very successful wins and have increased their skill sets for the next season. Yesterday they played Gold Beach with both teams bringing home a win. Leadership is back at it and has been showing our school some Valentine's love. Last week we wrote we made wrote and find a car which we hand delivered to Mrs. Walker collect. And this week we cut out sweet tart hearts that we wrote the teacher and staff members names on and put on their corresponding door. Oakland FFA had a very busy day today with multiple members competing at district less competition which included prepared public speaking, created speaking, job interview, extemporaneous public speaking, conduct

013of chapter meetings, and parliamentary procedure. And both our conduct and parley pro teams one second. And we have multiple members that will continue competing at sectionals in the next few weeks. And next week, Oakland FFA is celebrating National FFA week with daily activities, community service, breakfast for the teachers, t-shirts, and an assembly. Tomorrow is our national honors, our national our school's national honor society group is helping with their second by annual blood drive and donation with the Red Cross. At our last blood drive, we have a record of 40 donations, which we hope to beat this time around. So if you get a chance, please stop by the high school gym tomorrow from 10 to 2 and help save less. And for the month of February's after school program, the theme is agriculture and CDs,

014which is run by Miss Ellis and multiple FFA members and officers. Last week we created planters, and this week we are making booters and bouquets. Next week we will have bunnies, chickens, sheep, and goats at the land lab. Furthermore, the high school is bustling with sports, FFA spirit, and a great new attitude towards the second semester. Thank you for your talk today. Thank you. Good evening. My name is Sandy George and I'm secretary on the leadership team. Life that Lincoln is go going right along. Sports and clubs have been doing well. The girls basketball team only has four more games this season. We have a large wrestling team team this year and several wrestlers have been very successful at their meet in the district meet is is next week on the 18th. February is a

015big month for our leadership team. We have we've had our second spirit assembly where we give some tips for success success in the third quarter. celebrated our athletes and introduced our new name for the ne next year, Oakland Middle School. Also, we have been selling Valentine's grams. The students could buy a crush soda for their crush for only a dollar or they could send a card to someone special for three Lincoln bucks. All the Valentine's grams will be delivered tomorrow during seventh period. Next we will be start we'll start planning for our annual spring Olympics. Well that's all for now. Thank you for having me. Have a great evening. Thank you. Thank you. Okay. 9.2 principal council reports updates and questions. If I'll have a chance to read those. You guys want to add anything

016onto that? Just the note that read across America the first week in March. You would like to read to the little ISU. Oh my sorry. I had to research what that was. I mean, what when you guys were doing this? So, last year the kids brought it up and so on our last day of school, we always have the kind of like burnable and the kids said, "Oh, we need one." And so, I got them the blowup one. I thought, "All right, we'll try it." And it actually was very durable. It's like $200. And it is literally an octagon probably I think that one was 18 feet across. Comes about short probably three feet high. But the kids are inside and they have um a rubber ball and they have to go below the knees

017and try to tag each other. If it's above the knee, the person who threw the ball is out. It's insane. But they're so all ages. We had first grade and fourth grade playing at the same time. It was amazing and they loved it. So they wanted a more permanent one because I let I lent it out to another part of our school and popped. that. So, the kids did their fundraiser and we asked what was the number one thing that they'd like to see and so they added the gaga pit that'll be installed um by the swings on that further site. So, if we do ever build out it to be moved or anything we found too, which Thank you. 9.3 maintenance custodial report. Uh then there um Yeah, in there. So, uh they're staying

018busy. Lots going on. Uh um the ice that parking lot piece is popping up again. You don't really see it. You don't notice it as much. It just looks like wet pavement, but these mornings when it's been 25 degrees, it's just it's like a swast down there. So, it's not ideal. We tried fixing it. They And that was before me. Like right before I I think that was Patty's last year. They did the work. They dug the thing. They put out dur drain. It's still not It's still doing it actually to me worse. I don't I don't know what the answer is. We guess. Yeah. Well, I I think it'll be our idea again future plans of maybe uh painting and doing some painting out there and and incorporating some a little bit more and

019expanding that parking lot. When we do that, hopefully we'll be able to address it again. Let's see. I don't know what the answer is. National Anyways, superintendent report 9.5. Uh so I'll go um 9 the facility report. I'll give you a quick on that. Uh just quick going through uh we got uh the staff the maintenance staff was super busy over Christmas break. They did a fantastic job. Got the basketball hoop in solved in there. Um, so and uh finished the minor little thing. So really phase one of the Lincoln Seismic is finally done. Um, and uh, so it's it's great. The basketball hoop in there is awesome. It's hanging down to the ceiling, retractable, so you can still see the stage. So turned out great. There was a lot of work and harder than

020they expected, but done good. Um, uh, wood shop edition. Um, air compressor is we got it built. They built a little chubby hole for it off the side. If you go in, if you're walking and you go in the gym, if you look down the side of the shop, it's right there. It's just pops out the side of that addition. Uh it's like about a maybe five feet out, I six feet across maybe. Uh they have a the they right now we just have a piece of plywood in front of it, but we have a rollup door ordered for it. So the air compressor is in there. Unfortunately, um before we got that done, they were trying to move a air compressor to a different spot in the shop and tipped it over, broke some

021parts on it. So, we have it in there and it's in place, but we haven't got the replacement parts yet. Should be here any time and it will then be up and running and uh we have electricals done with it. So, it's basically ready to go. So, uh finish that project as well. Uh reader board, um it looks awesome down there. I mean, this it turned out even better than we hoped it would. Um but the reader board itself, I was I'm a little annoyed, which fits this project 100% over. Uh they've had it in in Eugene at the ESNA science. They've had it there since I think it got delivered in November or October. And so they've been down three or four times. They've surveyed our site. Well, they came down again to survey

022our site. Got it done. Came down, did the survey last Wednesday, so great. It's going to be put in this week. Well, now they have to go through a process of do something where they go to their schematics to basically talk about how they're going to how they're going to put it in place. which should have already been done because they knew what exactly what we were building and that's going to take two weeks. So, it's going to be installed the last week of February. So, we should have it in place within which is I guess not that far away, two and a half weeks. So, that last week of February, we don't have an exact date, but it should be up on that date. Uh we got the plaque in um we we got

023a plaque that basically uh talks about the bell and the significance of the bell and all of that. Um and then we also put on there um reader board built or whatever in 25 forgot to add the piece about Cali Sarnoski get winning the um contest to do it. So she is going to uh we we ordered a follow-up plaque that's going to go just right on the bottom. So we'll put those in place. They'll be up anytime. So we've already talked Jayen's already done the training for us. She's ready to start throwing up messages. We can put up David. will ish we'll have to figure it out. There'll be a learning curve for it. Um but we all we can also schedule messages to go out you know hey on Wednesday drop this message.

024So things should be able to take some time on Monday and set up events for the week and have those come out for that day. So it won't be over. So it should be a dayto-day thing. We'll have some stock messages that are in there and and so forth. So finally up and running. Took two and a half years. Um, we're right on track with LMS 56 Hall. That one's kind of falling off because it's it's ready to go. All the planning the way we wrapped it up this summer except for the floor. That whole floor of the hallway is going to have to be yanked out and redone, which is fine. They're going to be doing a bunch of work in there anyway. Good chance it was going to get damaged anyway. So, and

025it's all warranty work. So, they're going to replace all that. Um, uh, gym seismic rehab. We got that on OS Gym. We've started all the precon on that. We did a page turn on the drawings. Um I mean the design because it's it's a newer building. Um they still have to do a little bit more pre they want to cut a cut a hole in a couple of more walls to make sure that there's rebar that they think that it showed on the x-rays that they want to actually break in to make sure that there's rebar in there. Right now almost all the stuff they're doing is around the perimeter of the outside. So we will get a brand new roof which will be nice. We're going to get brand new bathrooms in there. Um,

026they're going to go with a single-use bathroom. Same design that we have down there. Last meeting that we had looks like they're going to change the design where when you walk in now, you walk in along through the door and you walk along the solid wall where the oak tree is painted. You turn right to go into the gym and that's where you enter the bathrooms. The design for it going in that way really kept the b single use bathrooms down the middle. So, it still was really a a separated. So, I think the new what we talked through, we haven't seen final pictures of it, but I think we're going to solid that wall in and then cut a hole where the tree is. You'll basically walk in that way. So, you'll enter bathrooms

027that way. We'll actually be easier access from the hallway, be easier monitor that way. Um, so it'll give us that board or excuse me, that wall in the lobby put stuff on if we need more trophy cases or if we have some donic or whatever. So, it's in the middle of that. Still again hoping to get new we are in the process actually um we're trying to manage a light plant in there right now and do that on the front end possibly spring break although I think we'll probably get a little too tight for that to make it happen. We want to get all those lights out of there and put new lights in. Those are going to be motion lights and you walk in they'll turn on. They're much more um efficient uh electrical

028wise and cost. But the big thing is get those bulbs that are no longer able to get in Oregon. So whatever uh fluorescents, thank you. Uh so so what we're going to do is pull all those out and stockpile them since we can't buy them in Oregon because we do have them in everywhere a lot of other places around the district. So we'll pull all the ones out of the gym, keep them, and hopefully get the new lights in. So we're hoping for new lights, new bathrooms, obviously seismically rehabbed, new uh roof. Um, we're going to tear the the boiler should come out in one piece because we have to redo that room where those trusses were cut. Um, we're going to pull the boiler out in one piece. So, it'll be much much more

029costefficient than how much it cost. We need to tear that one apart. So, we won't we'll have to and we have the abatement is set for spring break. So, they're going to come in and do all the abatement in the attic, all the abatement on the pipes of that um boiler and stuff and it'll be ready to come out. So, um it's moving along well. I still think we're going to go phase two and do the floor the summer after just so we can make sure we have all the work done, not damage it. We can scrape one more year out of the floor that we have and then after that softball field uh working off plans, prepping for the summer plan is to uh dig it in this summer. Um uh we had a

030progress meeting to make sure we all got on the same page. I think we kind of got close to we're in the same chapter at least. So we're getting closer. Um uh we have plans going for that. They're supposed to go out to get some bid. We're waiting on final plants from the engineer. Soon as we have those ready to go get bids on the dirt work that we need done, cost of the dugouts, all of the fencing, all those things. We'll get the money together and figure out what that's going to look like. Um so we know the basics that we're going to get done. There's some additional things that that uh are wanting to be done out there that will all be money dependent. And so our our idea is we we've taken

031the whole list of everything that needs to be done and we're getting costs for each each piece and we're going to go yep this is what we can afford to do. This is set to be later. We're going to try and do it in a way that if we have to add the leaders in we'll be able to uh bond and awesome. I paid for the site build today. Um the site plan I paid the city for that. So our planning is starting to work through that. Um so we're still planning a midappril um groundbreaking down there. So, uh, we still I don't know that that's going to happen, but that's our plan. And we still feel like in all of our meetings tomorrow, the, uh, DDS are 100% done. So, we're going to do

032that page turn tomorrow at to 9:30, um, with everybody on board to walk through it kind of final plans. And if that's good, then, um, we'll start the permitting process and we're hoping to be, uh, ready. It'll be weather dependent, of course, but that's our plan. uh development of the area behind the track and this piece over here some just snags that you hit when you're working with people. Uh the contractor uh drug his feet because he's strugg he doesn't really he's not excited about the silt fence that was part of the bid that he knew he had to do and he doesn't like having to do it and so he's dragging his feet on that and then the fight with Century Link and getting that pool. We finally got that pool out. It is

033done and cut down and they wired it in. PP now helped us with that. So, at this point, as soon as he gets back from Mexico, they'll pull that um hump of dirt off. There's a little bit he's still got to do along the edge going in kind of on the back side where the fence comes up. You still got to scrape that a little bit. It's got another 300 yards of dirt to come out of there. And then once that's done, we'll get it smoothed off and then they'll redo the gravel that they brought in to do that. They'll place that in where those buses are, kind of extend that parking pad a little bit. We're just going to sprinkle some um grass seed on there. Hopefully turning grow grass in the short term

034and then we'll get the fence going as soon as we do that. All of that included. I have not started kind of the next phase yet on the back there. Figuring out how much dirt we need. I don't know yet. Still need to get the stuff we pulled over there spread out and flattened out. Weather kind of hurt us on that. And of course that super cold weather would have been a perfect time to be doing it on that because because of whatever. So, uh, but it's moving and getting there. Um, we are getting bids on a separate thing just to right out back of this building, um, where you come out of the baseball field because those outside two bathrooms are used for baseball games. Um, but we just have a sidewalk and then

035that dirt drop off. So, we are have getting kids right now to hopefully get done within the next threeish weeks of putting stairs down there so they can drop down and so it's safer for them to go wet, slick, so people aren't falling down. We still have the ADA accessibility around the front and they can still get into it ADA backwards. So, so we're not putting the ramp in. It's too steep for that. So, we have that and then uh um uh the walking path. Um the O uh ODOT city of Oakland worked with ODOT to get a grant for to extend that walking path that comes along the baseball field right along here, Oldtown Loop. So there's that big kind of grassy area that's flat and it looks it's kind of walking. People walk

036there. Well, they're putting in a black top hat along there. So ODOT's doing that. We're hoping to hoping that this happens this summer. You have two summers. Yeah. We'll see how it goes. Possibly this summer. It might be playing stage this summer and do it next summer. But Grant, so that's awesome. That's going to be a huge addition to school. PE will be able to use that now. Kids will be able to transition back and forth between buildings even a little better. Um, and I know and I know it's not going to impede where baseball fans come up, pull up there and park. So, um, and that's pretty much it for facilities data where we're at. Okay. Enrollment report 9.6. Uh, oh, that was facilities. I got a quick super report for you, but I

037promise it'll be um, uh, ended first matter. That's all right. Uh, legislature, I talked about that that earlier questions in full swing doing those 8 o'clock soups every Friday has been really helpful. I do think that soups in general and KOSA and OSBA all panic over silly things that are just there. So, someone had a conversation about they're going to write a bill on this and then people are all freaking out. It's there's a big process before they become laws, but uh good to stay in the mix and and hear all that out. So, that's been a positive. Um I hosted a meeting two weeks ago of the OEC, the Oregon Educational Collaborative. So what that is is a spin-off of the OSSA, not to be confused with the OSAA, which governs sports. OSSA is

038the Oregon Small Schools Association. So it's really for I think there's a I think it's school districts maybe 1,200,500 or less enrollment. It's small schools in Oregon. So they have this group. It's like KOSA except it's just for it's just for small schools. So they had some internal issues. So a group of people basically is peeled off and is creating this new entity called the Oregon Educational Collaborative. So they asked um Jeff Clark from Amity, their superintendent, um called me and asked if he could host coming down to the Douglas County Soups to um present about the collaborative. I said that's fine. I mean, I think information is important, so we need to hear them. Um, so I opened it up to all the soups. Had three or four soups showed up and we they

039gave the presentation. Um, they're having a they're having a gathering of some sort um in the I think middle of April. I'm kind of writing the fence on going. Um, I think that's where they're going to kind of make their big push to to gain people. I don't know if there's value in staying in both staying with the small schools because small schools is established. It's bigger. Not a lot of lot of uh members. Um they did partner with KOSA which I think is probably some of the problem with the OEC. Don't like that KOSA doesn't they don't believe KOSA has a voice for the small schools. I'm not sold on that yet. We'll see. Just monitoring the situation. So just letting you guys know that that's possibility. And then uh um I sent stuff

040out for the EVE survey which is the uh elevating the voice of educators survey. So this year the state required us to first time in a long time that they've required um surveys. They required three surveys for us to do this year. The healthy team survey which we've done quite a bit for over the years kind of decided to stop doing it. Although they required it this year so we're going to keep doing it. Uh so that was done in the fall that's done. Um, and then the EVE survey is Elevate Voice of Educators. Basically gives I sent it out to all of our staff of all that works in the district got got to see it, got the opportunity to do it. It's not required, but they got the opportunity to get on to

041do it. Uh, the windows open till about mid-March. Um, pushed that out there. And then the third one is the seed survey, which is a option of state testing, which our kids will have the opportunity if they choose not to opt out of the survey to take that when they do their state testing coming up in the next couple months. So, have that out there. And uh Oh, and then I just I wrote a letter of support. I wrote it and signed it myself. You know, when I do that, I'm representing the district, but I wrote it as the um basically there's a group of people that are going after a state grant for $50 million to build a sports complex in Douglas County. Basically, to try an indoor and an outdoor complex. got some

042outdoor um fields, baseball, softball, football field, soccer field, and then an indoor building. So, they're asking. So, my response was, "Well, that's great. $15 million. We're building a gym for $9 million, and that's not big enough for the whole camp." And uh uh but they do they have some other funding sources. They're just going after this grant. So, I wrote a letter in support of the grant. How important it would be to have this for us. Okay. Enrollment report. Um enrollment is uh hanging strong. Um we're uh gained a couple of students. Um we had a huge number to start with, dropped off um pushing them between buildings. We lose one or two in one building, gain one or two in another building. Um but hanging strong at 645. So again, about the upper end

043of where we want to be. changes property. I don't have a ton of new info on that. Um I'm I'm working with the city council to try and uh have a sit down as with a group of city manager, mayor, uh and and just kind of talk about what what we can do if there's a land swap possibility or whatever options are out there to try and make that um Washington property more sellable. So, just putting it out there as a reminder. I thought I thought we'd have something scheduled by now. So, I'm sorry I dropped the ball on that and haven't got it done, but I'm working on it. Um, we will uh get that once that happens, at least I'll know where to go from there. So, that's still going to second November

0442024. So, you got this killing stack of policies. Um, had two months to go through them. So, see if you guys have any questions, Dustin, or a little hands. I only have a couple. Oh, okay. You want to start? First one. me. Yeah. Uh well, I I presented them with my So, you have my write up. So, this is what my recommendations are and then I highlighted what I think when we had options. I highlighted what I thought was best. So, generally then you guys come back with any questions, comments, or concerns you guys have or whatever and we'll pop through them. So, actually, if you guys want to just point out what what policies jumped up at you that you have questions on. And remember, we we had that group that we canceled off

045because of the change. Which brings me to my first question. Okay. So on AC the first one on two page 2.4. [Music] So there's a highlighted paragraph there at the top and it says in the second line in accordance with administrative regulation AC- AR1 which we are deleting or not that was on the list of ones that were not. So does that make this I would say that that I did not go back and cross that out but I would say that we don't have that then do we have this A C A R. So yes, it would be. So what we're going to do is keep what we have. So I would say what we need to is um take take the one out of there, but we're still going to have AC. So

046we have an AC. We just have a copy of that. I don't think that Yeah, AC. So as you go down, that would be right above the AC one and two. So when we lay those policies out for the AR, so the first thing that you have in your stack is what we currently have, right? It doesn't look the same. It doesn't look the same. Right. But wouldn't we since this refers to an ACR, would does that mean we have a currently have an ACR? That's what that is right there. So that's what you're holding. I don't have an AC. Well, yeah, we don't have I have it in my mind. As long as there's an exist, we have an AC. So, that was the question. So, the change in that policy, I guess the

047adjustment would just scratch out the one. We're still going to do it with our current AC, not option one that we can out. Okay. And I'd say that is still probably a little bit to be determined, right? as that flows through the course, but right now we're referring back to what what we have. Okay. So, we did have an AC. So, on that same page, number eight near the bottom, that looks like we have two choices. Are we picking one? Was there a recommendation? They're two bracketed items or do they just go together? That is the district can make this requirement through either of the two bracketed options. Yeah, I have my So, I mean, we are following what if you we're just following what it says, right? We're just following on the next page.

048So, it says so we're by satisfying the following training requirements is satisfying the training requirements in that OAR. was bracketed which I'm not sure why it's asking us to choose that because it's we are satisfying the training requirements of the O by spelled out what so we don't have to choose one or the other here okay that's again I don't know why they it should have just been a by later okay let me see what I can do here um this one is kind of so the current ACA school district policy complaint procedure. Yeah. So that one was more of a question on step three of that. So that it talks about the complaint coming that it would come to a regular board meeting. So how does that work if your complaint is a minor?

049Uh I would say you still even if the complaintant is a minor they would still bring subordinate and if they went through that process. Okay. Generally speaking if your complaintant is a minor they have a an adult attached with them generally speaking speaking for them or with them. Okay. What would they normally I mean don't we like student we normally don't have a student's name well I'd say if they're if that's in that choice of if they're continuing along the process they're going to do that they I think they can choose to do that in executive session to do an executive session they can think so something about and the representative the next regular board meeting. I mean, I don't I guess I don't I don't have a great answer for that. I would I

050assume Yeah. Because it says in the last one, if a person who resides in the district or a parent or guardian of a student within school in the district, it's not satisfied, they fail to render the then they have that option. So, I would say you would still do it. Um, I think that I don't want to go so far as to say they waved their right of privacy, so to speak, but if they're making that complaint, they're speaking for themselves on the complaint. So, I would say we would, and I thought it would go with session doesn't say that. So, I would say it would be an open meeting. Okay. Yeah. All right. And that's that policy that we're talking about. AC. So, I was like, wait, that's the one you're just looking for.

051Yeah. AC A that's it. No, it's just in the wrong place. So So yeah, I think this one I'm just curious. This is the DBN JBA A1 right up to DBN JBA. Yeah. That one's got cross up. Yeah, it said do not update. So why was it slated to be deleted? I was a little confused. Well, so so keeping in mind that this went through. So I did all of this work and then is that then after that is when we got the um so like either the day or the day before the board meeting when I gave you this. So I done all this and then we came out with here's that that's why we attached that email. These changes are different than what I have in here. So you almost have to ignore

052everything I did in those policies. Okay, because this so prior to that this would have been just that was going to be deleted. So now we're not deleting it because we have to keep it because of the new interpretation. Yes. Are you all right now? Sorry for the confusion that came with that. That's why I was like I even when I pitched that and said, "Hey, here's the email that Well, yeah, I understood that." Okay. Sorry. No, no, no, no worries there. So, sorry. I have to look at each of these. Oh, this one's simpler other than the name of the policy. Uh GC BDC hold this a little bit and after all this pretty simple finding it was a challenge. domestic violence and this is domestic violence harassment bias GC BDC. Yep. Slash GDC.

053Yep. All right. Good there. Top one is our current policy. So now I am at the one we are adopting. Yeah. So this is page 3-4. Um and this is right above definitions in the highlighted area right above that simple. The last line that has the andor stricken to me it looks like it ought to be there. The the district may choose the order in which a crew is to be used when more than one type of page is available consistent with board policies because it doesn't make sense first of all something there any I think if you put another comment in there if you put another so paid leave is available consistent with board policies any applicable collective bargaining agreement comma or other agreement. Does that make it make more sense or not? I

054don't know. I mean, I think if you if they take the andor out and saying here's these three things. So, the district can choose the order in which paid leave is to be used when more than one type of paid leave is available consistent with board policy, any applicable collective bargaining agreement or any discussion. So, that's why it's stricken. They left the comments. All right. You gave this to Mark, didn't you? I wish. All right. So, that's that we're over halfway through the file. All right. This one was I think to do with a number things that said 2A or which? So this is is it I I a new format instructional resources instructional materials. So we have a existing policy. We have a delete and then we have another sample policy. It says new

055format and it just says instructional materials instead of instructional resources instruction one. So I think that your delete is the policy that we have. So we have the policy. Well, we have this one and then I have one that has delete as a sample policy and then I have a model sample policy that comes after that. And they're all IIA. This one is a new format. Yeah. So that means the definition. So we want the new So this is so the delete going to be deleted. They're saying you have to delete that one. Okay. And then you're going to this I I this new IIA is going to be this one because they added all of it. So you have to delete. They don't it must when it's required they then say hey not only

056is it required you got to delete what you currently have to adopt this which why they're stating the obvious. All right. Yeah. So that's what this one is. It's just and this this one is more detailed with all the definitions and everything else that goes in there. Okay. That makes sense. I was just wondering why there was two preceding that. So you have the one that we have and then if you really I'm pretty sure that the delete is essentially almost identical to what we currently have. So they're saying here's your policy. We put that in ourselves. Here's our current policy. You're deleting it. Okay. And then here's the new option that's required to take this required. So next up I have I a-2 page 2-4. Okay. And I say the first thing is you

057have some a couple big question marks up there at the top and that's one of the things that I and that's my question is really where do you guys want to land those doors? So that's what I So um all right. So request for reconsideration. So this is um uh this is somebody wants to get rid of some curriculum that we have. They want to uh reconsider some core curriculum. So staff member, student or their parent or guardian or resident of the district wishing to file a request for reconsideration with structural materials must complete step one above prior to filing a request for consideration. So they go through step one. All requests for consideration will be in writing on the form prepared for this purpose. Um uh to me I highlighted that I to me

058that's just them send the request. I mean there is a form. Yes. Say I think I got that form. So I think we insert the form name consider request form to reevaluation into that area. So name of the form there. All right. Okay. As we keep going, the reconsideration community made up will be at least nine. I said I thought we should cut it to seven. That was my recommendation. Cut that to seven. Um I don't think you need four members of the community. I think you cut that to three and then I think you take a ST from there. So then uh on four where you changed it to three. Does that make sense? Three members. Three members from the community having expressed willingness to serve on this committee. Yes. Appointed annually by the

059board. We don't and I would cross that out. That's why I have the three and that I think you that so we've I've experienced this once as a principal. Someone wanted a book we were using in English to not be used. So we I con I went through this process and we convened the committee. Um called up the I called some community members and brought them in. Um, I I don't think it makes sense to have a standing comm. We ask people to do committee stuff and you have a limited number of people that are willing to do that. To have them standing on a committee that they're never going to be used doesn't make sense to me. I think when this comes up, you call them, I'll do it. So, I think we could

060cross off the appointed annually by the board and just not have that. But take everything from community on and just get rid of that in that case. Yes. Um and I think that with the uh assumption I guess as dangerous as that word can be with the assumption that the pres the principal has to run this process. So the principal needs to do it and I tried to when I went through it speaking from experience I I didn't call a slam dunk committee. I called people that I thought would be that would were that all sides super conservative a little bit on the liberal side and a little bit in the middle. and so I could get a good um offering from all sides and I think that's important from the principal's perspective. So, okay.

061Reconsideration committee may include other designated district personnel and discussions about complaints which relate to an underrepresented group or protected class. So, I think we keep that first sentence and I think get rid of the second. Yeah. Committee selected will only serve to consider the material which is subject of the request for reconsideration and then get rid of the second sentence. I accidentally crossed it all out and had rehlighted. You're honorable. I was I was slashing. So [Music] see trying to figure out where I where I went next. So I can't remember this would be this one is I AR3 2-4 and it's the same thing. We're talking about the committee again. I would say it's all the same. This is just the difference in this policy is you got core instructional materials and you got

062supplemental materials. So it's same should be same process just for different stuff. Yeah. And I couldn't remember if there was differences in the way they were made up. just look. Yeah. So on that three same area that we need to yeah we need to have a have an express willingness to serve on this committee appointed by the principal. also we discuss and actually uh members from the community I think you leave appointed by the principal and should those all then so for the core instructional should be from the superintendent and these should be by the principal as far as and that's one of the questions that I have as I'm going back I'm like okay I didn't I want to say up there it says principal maintained by the principal person in the outcome. That's

063at the that's the initial complaint that they got for that meeting. Oh, that's for the incorreation point every reconsideration committee. Yes. So be there. So because it's core, maybe because it's core that's been adopted by the supplemental as a teacher's choice, they can bring whatever supplemental stuff wants. So that's more of a building. So this probably And we had the your form question at the top of this page. Again, assuming we use the same form. Yes. Okay. Then I think the next one I have is the one where you have discuss as a group. All right. And I AR34-4. Okay. Uh, I got to remind myself of what? Yeah. Okay. So I guess my my concern with this is all right you go through all this process you bring the committee in the committee comes

064in does their work volunteers they got to read the book or read the material they've got to they got to do homework you're going to come in you're going to sit around teachers community members administrators all you people that are in your group so then you get to K and it says the decision uh from the reconsideration committee will be issued within 45 days of receipt of the written request for reconsideration by the principal response to the request from the committee's decision and information regarding an appeal to the and then it talks about the appeal the decision will be copied to the involved parties to the public committee's decision will be the final decision of the district so I highlighted that because but I need you guys need to make this choice my recommend my

065thought on it is if we make all the community work do all that work their decision needs to be final because it's not going it's it doesn't I don't believe it sends a very good message if you ask them to do all that work and they make a decision keep or toss and then whoever is pushing it doesn't like it and they come to the now appeal it to the superintendent or the board and then you guys overturn it. So to me or I whichever heard the scoop. So to me, I felt like if we're going to make that decision, I think that the committee's decision should be final, but you guys might not want to see that power and you might want to have the ability to overturn that. And if you do, that's

066fine. Makes sense. You guys are the ones that adopted the core material, so you would have the ability to have that final say. So, uh, so that's the question. Even though it's an AR, I'd like a group discussion. And the reason I said that is because administrative rules are administrative rules. That's our job as an admin to put in. But it it concerns you guys. So I feel like that's a decision you guys need. Now for what it's worth, this is supplemental instructional, not core. Yes. Yes. Recommendation. Yes. Reconsideration of Yes. So in that sense, I guess you haven't you entrusted the principles to do that. So that's where I believe that. the committee does all the work. Your committee's decision should be what it is. And I think that it's the principal's job sitting

067on that committee to then turn and sell that to the teacher. Hey, this needs to go. We went through the process and it needs to go. Because at that point, the appeal that comes to the board of their superintendent, if the committee decides to get rid of it, and the teacher's like, "No way. This is important. We need to do this. I want to appeal that decision." then it comes to you guys and I wouldn't say starts the process over but to me I think that's part of our job as principles our job as principles their job as principles to to because they're sitting on the committee they went through the discussion and then if if the decision is it's gone they need to then go let the teacher know why that is and through

068the process. Do you think that board should be just aware of the situation and the reasoning? Oh, they're definitely going to be aware of it. They're going to get a report to hey this is going on. You get a report on the front end. Hey, we've had a complaint about this material. You get a here's a process and it's over a it's over a month and 45 days is a long time. But still um there's a good chance two meetings are going to take place in that time period. So you're going to get a hey this is happening and then you're going to get a hey this happens. This is the outcome. So to me that would I mean we trust that they're going to make the decision based upon the collaboration of the whole

069committee I would think that it would be fine. So, I did not that's why I didn't highlight all those options in that paragraph because my recommendation is your committee is the final committee is your final say. But if you don't want that and you do want it to come to the board or the superintendent because it can be either then I you just need to make your decisions on on that. Well, we won't know whatever being or complain about. Correct. Well, you would be essentially you're going to go through although you're going to be in a much truncated time schedule um 15 days 15 days. So you might end up with a special meeting to do it as well. If uh where the time frame goes if you have 15 days to respond to it

070and in that time if let's say hypothetically this happens I'm going to give you the material and say hey we got a meeting in X number of days that we're going to meet and we need to decide this so you need to go review this material and at that point I would probably also give you the written recommendation from the from the committee of why they chose to toss it or keep it or whatever sit here to throw another wrench in the works. This is supplemental instructional materials. But one time I was not on the board, but um I watched this the the book a book was brought to the attention and went through the process and it was brought by a board member. So then how does that work? I would say at that

071board still go through but that board member would refuse himself. Yeah. It would be that a group of four which is awkward awkward but it makes it more difficult for even the number but they would just recuse themselves from it. make the decision whether or not unfortunate decision by the final decision by the committee. I mean I think we've kind of gone through process and we could keep going looping this around forever. Well and I I just and that's I guess part of it. I think that I think in schools quite often we look for input. We get input from our community, but we don't always we'll say we don't value it, but we don't always there's there's always appeal processes in place. So then it becomes why are we doing this if we're then

072just going to ignore not ignore, but there you get stepped on along the ladder. So I think if you put it together and I guess part of it is I'm speaking from the experience that I had with it. I walked away and I would have been pretty annoyed if you know we as a committee put all that time in and came to this consent consensuous consensual decision. We're all in favor. We're doing this and then the board goes yeah no that book's got to go because because they have different personal feelings or whatever when we kind of went through a little bit of a wider range. Right. Again, I'm good either way. Not selling anything. That's why you guys did talk to us. I'm good with Yeah, it is. I did have one other question

073just above that. Y says the principal will communicate the decision to the affected staff and to the public. How will they be letting the public know? Well, that is an option. I won't call. I mean, you know, I I like those things kind of spelled out because public is an awfully big term. My interpretation of that is when you get that complaint, the complaint comes from one person, but there's other people involved in a complaint. So, you have a in that case of the the situation that I went through, it was a book that was used in English and I had probably five or six parents that were upset by it and then one actually formed the complaint. So, I reached out individually to all of those people. Um, and that was my way of

074communicating to the public. I didn't do a blanket thing because that pull this gab off and I don't want to make it a bigger deal than it is. So, that so I feel like my definition of that is to the public is based on um the people that brought it for, but we could also we could we could pull that off. It's in brackets, so we don't have to have that in there. I think I was I think I staff trying to openly Well, I mean, you know, there comes a point and I think it needed to be specific if it was in there, but I fine. All right, moving right along. [Music] So, I have on I A R4 2-4 got um see looks like it is to D. Are we choosing is it

075both district librarian and principal or just one? I didn't know if we had to make a choice. It looks like you curriculum director. Yeah, it is just a principal. Okay. Okay. Um, also for a Yeah, because this is this is only library material, right? I still would have the principal the librarians going to have a say in it and we don't have it would be a little different if we had licensed librarians across the board specialist. So that's definitely a fixable. Okay. the 4 a designated committee member to keep minutes of the committee. I mean with all these different reconsideration committees, should that person always be the same? My take on that would be that's the principal that's doing it is taking the notes on it because I don't believe I don't because we're not

076going to have it's not going to be the same members sitting on that committee different if it's the elementary library versus the high school library or the middle school. So I don't I don't know that we could not not the same person as much as the same position. I think the principal I would assume that the principal would do that. So that that so we're going to designate a committee member, but it's got to be the principal. Okay. Because the principal is the one that's got to write up all the results of the meeting and what the final thing is and all the Yeah. the decision list. Um, this one I just didn't quite understand. This is uh IKS graduation requirements 7-9. Yeah. So, at the top, I mean, we have a whole big bracketed

077part. I mean, is this a something you were choosing or not choosing or sometimes the brackets. I'm not sure. That's our certificate of attendance. Um, yeah, that whole section. Yeah, that's all in there. I guess I did not highlight it, but that's all just the definition of what a certificate of attendance is. Okay. So, that's not a not a choice or something like that. And then um 21 bottom of the page and there's a bracket couple regular fulltime attendee. Yeah. Yeah. What would be the less than 10% of school days? 10% of school days that be basically 14 days 14 15 days. Um, so if you're so 10% is going to be a lot less days than not having eight or more unexcused absences in any 4-week period. You could spread that out and be

078have a whole lot more than 15 days absence. So I guess based on that two episodes are considered I would go ladder but ladder being the second one. So going to eight or more excuse for period. Mhm. I mean I I think that encouraged to be there but because if you think of 14 days there's been times like McKinley has been out through the course of the year then for the year that school year it does and and in that one it does say it still equates to having unexcused absences for less than 20% of the days or class periods. So put a limit on it. Yeah, a little bit. I'm happy with the second one. I mean, we want to encourage the kids to stay, but last but not least for me, I only

079had a couple and you pinpointed those, too. So um under medications JH CD these are questions that I have new JHD like uh so did you say the the AR or not JHC regulations one-2 do it really doesn't matter. So, do we have someone set up each school designated to administer medications? Oh, yeah. We do trainings every year. So, we have the over the counter stuff. Um get trainings the uh um the glucagons. We have glucagon trainings. We have u fen trainings. Um they're each one is has a different uh retraining process. Some are good for some you have to do every year, some you do every two years, some you do every three years. And then we do it the over the counter ones. So Advil is the most common one, but there's a

080few others. Um those we have multiple people in the build in the office that get trained. So if one person's on lunch, we have someone else to do it. Have the principles do it as well. So they're almost always around. So they can do it as well. So yes, multiple people train for that. Okay. So the So in addition to you mentioned the epinephrine, this it talked about this opioid antagonist. Okay. Is that also the same that same thing to have secretary answer that as well? We have we have those on hand each of the buildings as well. Okay. That's the only question that it was reading through the policy. Oh, do we have all these things? Yes, that's something that the staff loves about that first in service week and we do the medical

081training medication training. So, we all get a chance to stick the thing in the orange agenda. All right. All right. I don't have any more. What does anybody else have any? You guys got anything over there? You guys will. Okay. Superintendent evaluation. That's me. So, the board had an opportunity to um evaluate Mr. Clark and the overall total average score was a 9.5. Um he was reviewed for his leadership, planning, implementation, communication, control, and organization. Um some of the strongest traits that the board felt was uh he's very strong at communicating um and then his ability to follow things through the house. Um he has the ability to lead which garers respect the staff of students and community um which makes Oakland a better place. Um and couple other ones leadership and respective to and

082respected to everyone respective. Um couple of areas of just work in progress is being able to do a little bit of delegation um to kind of help alleviate some of the stress because you have multiple hats just as everyone else does. Um but I think the biggest one was having a better work life balance. Um, so there's times where we work a lot and then there's some times where we just need to say, "Okay, I'm gonna leave at my norm a normal time, not the normal time of when I do, but a normal work time." Um, just because family is important as well. So, um, we're very, um, ecstatic to have Mr. Clark as our superintendent. um he brings a lot to the the community and school and we just appreciate you. Anything else you

083guys want to add? Uh 2025 and 26 calendar. Uh so we went through our process with calendar. Um, I took uh I I think I presented to you a little bit last year of um the certified union had came to me with some ideas for changing the calendar um reducing some contact days with students and adding some uh PLC, professional development, professional learning community time to to do some some work. Um, it was a little bit late in the game last year. So, I said I'll mark the calendar in the fall and we will revisit this because there's a lot of things to it. We take a day out of the calendar, a contact day out of the calendar, obviously just the fact that that's one day that he has kids in the building, but

084also takes a day of work away from our classified and and so forth. So, there's a lot of lot of levels to it. And um, so last year when they brought it, we didn't have it was too late in the game to do it. So, we adopted this current year's calendar with with uh based on what we've done with previous times. Uh I put a marker out. I reached out to uh the unions in the fall. Uh they did a little bit more work on it uh this year. Um but again, by the time they got their finished product, it was still a little bit late in the game. They still didn't have classified um seat at the table like they really need for some alternatives of how we're going to manage that or what

085we're going to do on their end. Um so uh we ended with a I have another piece uh marker in my calendar for this September and I will actually call a meeting and get classified certified um admin um at the table to start with talking through what a process might look like. Look through we've already done some of the ground work. They've done a lot of ground work on this and had some conversations so we can then be very more a lot more direct about okay here's the pros and cons. here's what we need voices from these people if we're going to move forward on this and the wise and then um get classified to the table with some be able to um get their uh input as well and because we we do have

086the ability to force it on the classified that they're the way that the contract is set that's not good practice and we don't want to do that so trying to find better ways to do that so we will be more I will be more direct in Okay. Okay. Here's it's time to get this going. I'll set the meetings. We will get the people at the table that we need to. I'm thinking three to five meetings and then we'll have an option to present. In the end, we still are going to present an option, which is what we do now to declassified in the certified unions. We give them options. Usually there's two or three. Um so this year we didn't have that done in time to do that. So this year I presented two options

087to them. the option in front of you which is option A that mirrors this year's calendar just on the new um calendar I guess um to that so the dates have changed but otherwise it mirrors this year's the other option I gave them was to go back to what we used to do 5 to seven years ago uh this calendar they've been looking at if you look at that first day of first week of school um for teachers those three blue days in August those are three in service days um Tuesday and Wednesday of that week are eight hour inservice days. Our inservice days are usually six hours long. So those two days we go two hours longer because we do all those trainings. Teachers are getting ready for their classrooms. They're kind of paraphrasing

088why we went away from our previous calendar to this one 5 to seven years ago. Um they're already here. We're making them do required trainings and so forth. So let's make those eight hours. We have two eight hours there. And then over on October 10th on this one, that's the statewide in service. So we made that an eight hour day as well. So we go as a district which we have the last two years. Two years ago to Winston this last year to Sunland to do some training over there. That's a longer day. So those three days three those extra six hours those three two hours on each day counts as one of our 20 in service days. It's just incorporated into those three days. So the other option I gave them, option B, went

089back to the old model of none of those were eight hour days and we went Monday through Thursday for six-hour days that first week. Uh certified came back with this on about 2 to one or 3 to one I guess was their votes um on average of um you want to go with a so we'll go with a that's my recommendation. I think, like I said, it mirrors this year's calendar, almost identical, simple. Next year will be more of a um there'll be more choices involved and there'll be more time to tell us uh board elections online training. This is a reminder for you to write in there, we not have to remind you. It is not our job to take care of this for you, but we need to do a better job of

090I feel like I just wanted to throw that out there because I got the email. So, there's two reminders on here. Um, the first one is just it's highlighted on there so you can see when you're if you're rerunning for your positions. Uh, the window to register has opened February 8th and it closes March 20th. So, Friday. What's that? Friday. Excellent. Uh, so if you are going to rerun, you need to get that paperwork in before March 20th. Um, and then the other thing is just this is for your information. Put it in there. If every time you get elected, you're you need you're supposed to do this online training. I will concur. It doesn't say in there. It says it's not our job to make sure that you're doing it and check that off.

091It doesn't say whose job it is. It doesn't say how they're going to do that, but you're supposed to do it. So, we're I'm reminding you, hey, you're supposed to do this. I think it might be good when a new board member is sworn in. I'll be reminded of that. Well, you just give them that. Okay. Well, you need to do this. Perfect. That's a good idea. Yeah. Well, and how many emails did you get? Oh, yeah. Like, uh, so there are basically it shows you the websites to go on to do it. When you do it, you you register. I'm sure I I've not done it. That's not ser board member, but I'm pretty sure you put your name and district in there and that's how they check it official. So if you could

092do that and send it to Oh, wait. It's not for you. It's for your own work. So, print it out, whatever. The certificate, the certificate that says you completed it because the only way that this they're going to come back to this is they're going to call up and say, "Hey, Tom, you're a board member. Have you done this?" And you go, "Yes, I have my screenshot right here or I have my certificate or depending on which one you go." Really important. So, is the OSBA one also online? Uh they have um yes I want to say yes and they do I think they do the zoom for you to do that online in person but I think there also it's a camp version of like going through slides. So the one I watched last

093week I don't know if you can go into your OCA account and find it in there to watch it like it's saved. I mean I can see it but I also find it for the webinar last week the bigger It's just one shorter than the other versus the hour. Hour and a half, but not watch yet. Okay, just a reminder. Thanks for the reminder that you didn't remind us. Yep. Okay. Budget calendar 9.12. Uh bunch of calendars in front of you there. Dates April 16th for the first publication. That's just a meeting. What's that? That's just a date. But uh Corey, you need to do this. Um have our April meeting. Um we'll make sure we have our budget committee filled out hopefully by that April meeting and then May 14th. So just continue on

094like we normally do. Do the first budget meeting that May 14th. It is our mission this year to have that budget in our board members and our budget committee members hands two weeks before that meeting. Last time I think that was our goal last year and I think we got it to you maybe a week before and I just it doesn't feel right. We just we want that. So our goal is to get it two weeks beforehand in your hands. So, so as luck would have it, the city's budget is running the same exact schedule that's school district or your May 14th or for both May 14th, but I can do May 14th via Skype or whatever that is. So, you're saying yours is May 14th as well Wednesday night? How can they do that?

095That's not They've always done budget that way. Um, but normally we're doing ours in April, but I guess audit was running late. I don't know if that's There was a lot of municipals that had a serious issue with getting their audits done. They said something about just with the schools in Oregon with the 197. There was 33 of them that didn't get their audits into the state by the January 1 deadline. Yeah. So, we're we're a month behind where we normally be. Um, I don't know how you would feel about I would like to be at the city budget meeting, but if we have these two two weeks in advance, I can go through and just if there's anything or questions I could I think you can do it to teams, those guys will be

096here. If you have our body committee questions before and I'll make sure to include my slideshow for you so that you have any questions on any of that. That would be awesome. That way when you can see what I'm going to say and present so that you're like, "Oh, why does that not Okay. Okay. Oh, perfect. What? Yeah. Are you just talking trash to that one? As long as everybody else is here, we should be fine. Yeah, we should be fine. What's that? Not it'd be 11 or 10 there something like that. No. I might have had some or something like that. You just agree. It's a staff story. Yeah. Okay. 9.13 equity committee reports. Okay. So on February 6th um we had our integrated guidance needs assessment community meeting that is required for our

097integrated guidance which is about almost a million dollars worth of our funding goes through that integrated guidance program. So, we got to do the needs assessment every two years. We're up for that. So, we had to do our needs assessment through the community and we also as part of that bill that passed two years ago. We needed to have our site uh edit our equity committee in place by the fall of 2025. We went ahead and did it this last year put our site councils in place and the middle meeting of our site council from all three buildings meets together. And so we combined those two things and we did our needs assessment through the lens of how are we how are all of our subgroups able to access all of the programs that we're

098putting out. So uh we pitched to that group three questions. That's kind of what our guiding principles were that night. The principles how are going to kind of uh give you a summary of what um what that committee came up with and what their comments were based around those three questions. So one of the the first question we asked again asking them to really think outside of themselves and their own students and their own families but at the broader lens what barriers currently exist that prevent certain students from accessing school opportunities and we rolled out a ton of opportunities community events harvest festival the elementary school etc. athletics, extracurricular activities, clubs, electives, CTE programs, dual credit, EOP, which is our college credit options, etc. So, what barriers currently exist that prevent certain students from accessing

099those opportunities? And we got a bunch of great feedback. Some of which were already kind of have our wheels turning on in play, but some of the barriers were um some middle school CTE opportunities, lack of space, and knowing, you know, we share a lot of our electives with the high school, middle school, um band, music, art, but not the egg in the middle. We're out of space. We're out of um teachers. It doesn't fit in our schedule. um after school activities. One of the barriers was transportation, which we know have a lot of students that have to babysit their littles or are involved in athletics or or sorry, babysitting littles because they're older is involved in athletics, right? You might have a middle school student that has to go help with the elementary students,

100they're high schoolers or in school, etc. So, transportation is an issue. Um fees, lack of financial assistance for some of those activities. Um and again our district's so wide the distance living out of town so transportation um dual credit it was just brought up that sometimes our um parents don't get the information we we talked to the kids and forecast with the kids but the parents may not always get that and so that was just good thing to think about and how we are communicating with our parents so that they can push their kids to be taking dual credit opportunities making sure that our documents are in Spanish for um some of our Spanish speakers we've done better. They could have done a lot better with that, but knowing that that's always something that maybe

101they continue working on and limiting the clubs at MS time, they've already done a better job of having two days a week instead of one day a week. So, those were the barriers for extra activities that the community came up with. And our second question was in the past two years to what extent or not have we provided a well-rounded education to our kids including not only knowledge and skills for success but also mental and behavioral health and then safety, well-being and life skills. And so it was interesting when they started listing things off, they literally went in order. Pretty amazing. So they started with more of the behavioral mental health life skills having a counselor at each building. We've had that. I believe it's our third year for that is huge. That was just

102it as an admin it is so nice to have more people on your team reaching the kids and so as issues are rising we have more people on the team with the kids and then at the elementary school we have anal style social emotional staff and it's um contract through the ASD and it's a behavior interventionist and then at behavior IIA and then I believe is only okay they have a meal intern. So that again is an extra person in that. Um the advisory class was a big positive that they have back in the schedule and then increase in our work for all of the district and knowledge about suicide prevention things on their but now all of our um staff are aware and have their feet on the ground ready. And then at the

103high school and middle school, there was a lot of emphasis on the um extracurricular sports and just that well the training for being um a studious as far as training and having your role set out those extracurricular sports really helps kids that um the knowledge and skills um the after school program at the high school has been doing um food handlers license and then the prep for the driver's ed life skills. And so those were huge. Um they have a personal finance class for seniors again for now. Um the transition teacher who was hired and was primarily hired for the spent department but she's branched out and so she brings from recruit hippo more job ideas and things after high school to the kiddos. Um the middle school did their outdoor school which was another

104one. um in our sped department with our students. Um it's a big push to have the kids in the gened classrooms more and we have a higher increase of our kids in the gened classroom now where before they were more in the resource room out so that was a big push and then it was positive because the students who didn't want to stand up in front of the class but through all none middle school high school were able to email their teacher and say you know hey I'm missing something here and get that assistance that was brought up and then another thing was the um high expectations that our admin and have all the time because it's a open way. We raise the bar, meet it, raise the bar again and we keep going. Some

105things to work on were having more elective options at the middle school level and that was more in the CTE space. And then space-wise challenging students at the high school because they want more things and just where do we put them? Bringing school plays at all grade levels. I think they were meeting kind of like drama. And I think in the elementary we used to do the little Christmas house. I remember that one. Yeah. And then safety concern was brought up, but we're already on the path to fix that because they talked about having a fence around the elementary and once we get that final dirt moved, we do get our fence. So, that will be nice. Um, and then there was a comment about the basketballs at the elementary. I think they're talking about

106the small covered area because those are my height, but in the other big area they are because a lot of our students play um youth basketball and so I think they were just saying you know give them the regulations so they know what they're shooting for and we're like okay they're over there. So it was good a lot of good information. Uh final question was really looking at transition. So what systems do we have to support students and families? um whether we're transitioning from each school but after high school um coming into elementary. I will say uh this last one was a little bit scattered I think partly because uh Mr. Clark did have to chime in at one point when we got here because there was so much positive because of all the positive

107things we um but it's not super helpful when all you're looking at are all the positive things you're doing. So mine's a little bit scattered because then I think those things that they weren't super comfortable sharing they really a little bit of encouragement. This is great. Can you tell us some things? Um, starting top down high school doing a ton of great things. Um, you know, the dual credits already talked about information on scholarships, FAFSA, personal finance, career day. Um, only thing that was mentioned was getting the parents involved in a little bit more of some of that ton of stuff. Again, we expect the high school kids to do most of that on their own, but there are parents that that would like a little more on some of that. So, figuring out a

108way to get that information out there. We got a board. Yeah. There you go. There we go. There we go. That actually will be something that will help on a lot of those things. Yeah. Well, I know there's a lot of times that there they do have those nights and they have those informational nights, but again, you put that information out there and I know a lot of those get a ton of pictures to see. Um, and then a big one was uh they do a great job of their freshman orientation getting um moving down uh middle school. One of the things they did hope that we could look at later, we do bring the kids up, give them a little spiel, walk them around, but getting up the parents as well, whether that's at

109the same time um or before the summer, getting them up. One of the questions that came up um not from the person themselves, but uh someone had asked them, "What does that actually look like?" Because there is some confusion. Being a fifth grade in a middle school is weird. And so, um, it sounds like that's not always common knowledge as far as how much we keep them separated. And really, our fifth grade is an extension of the elementary. They're just with us. So, they're really doing the same thing. It's the elementary model. They're not sitting with our eighth graders. That's a good thing for parents to know. Um, beyond that, there were some other uh ideas of, of course, a preschool interest. it's always going to be out there. It would be amazing if that

110somehow. Um and then kind of those scattershot things. They love the academic rigor. Um but just that reminder to raise the bar for COVID. Continuing to challenge them. Uh work ethic. We've lost a little bit. So encouraging them that you get that work ethic back. um co stressors as far as systems of support, not exactly with transitions, but um you know figuring out a way to support the families as well because not only the kids were impacted from COVID, but that families as well. So finding some way to get that support and help out there for them as well. And then of course they did hit on some more security things such as the fences, just discussion on closed campuses, whether that's a positive Thank you. I thought that was great. I mean, really, anytime

111you can bring in that many community members and they and and it's a good problem to have and we got to say, "All right, we appreciate you telling us all the things that we're doing great and it's good to hear that, but what are some things we can improve on?" Which is risky question to ask, but they get good insight. Well, I think it's important that you take feedback, positive or negative, then we continue and make change. Just take the information and then do that, which I know with this equity committee, it's a continuation. So, I think it's been a nice bonus getting site counselors back on board. Not fun. Not it's difficult and it's a challenge, but it's been getting back one more meeting three times a year all winter, spring, and then the

112winter. That's what we did all three together. Uh so it's been good keeping that those lines of communication over. Oh, let's see. You can't get done with that. First reading December 2024 updates. They're in your package. Much better. And they are very smaller. So only two tabs first reading. So we'll go over there. a grant a grant request on that last page. Basically, it's kind of a hey, just letting you know that I applied for this grant and uh so I need to approve it. So, got it. Attach the stuff. It's on there. And this this unfortunately is not a it's not as an uncommon occurrence as we would like because when you you stumble upon the grant and it's due in a week, you don't have time to the board. So do it. So

113anyway, okay. Public is done. Um public comment regarding agenda item. Okay. Okay. Action items. Uh 11.1 superintendent evaluation. We get a motion. Are we just accepting it? Yes. Accepting. All right. What was presented? I move that we accept the superintendent evaluation as presented. Second. Um motioned and second. Any further discussion? hearing none. All in favor say I. I. All opposed. Motion carries. Did I do it right? Let's see. Let's see. Okay. Uh 11.2 2025 2026 school calendar. Make a motion um to I make a motion that we accept the uh 2025 2026 school calendar as presented. Okay. Motion and second. Any further discussion? Hearing none. All in favor? I. Motion carries. Say all oppose because everyone said I. Okay. Uh 11.3 budget calendar. Make a motion to accept the budget calendar as presented. Sure. I

114move that we approve the budget calendar as presented. Second. Motion and seconded. Any further discussion? Hearing none. All in favor say I. I. All opposed say nay. Motion carries. 11.4 November 2024 policy adoption. Make a motion to adopt the November 24 policies. Second. Second. Motion and second. Any further discussion? Hearing none. All in favor say I. I. All oppose say nay. hearing 11.5 grant. Correct. Yes. Looking to see if my eye makes do we have a motion? Make a motion to accept the mariners equipment. Do I have a second? Second. Motion and a second. Any further discussion? Hearing none. All in favor say I. I. All oppose it. Motion carried. Okay. Upcoming meeting input calendar March March 12th meeting. At this point we have normal monthly meeting. uh normal time we would uh second read

115those policies agree to go on for the good of the order. Do we have anything? I just say thank you. Thanks for all you guys do um to work especially after going through that evening uh meeting discussion thing. Thank you to the admin team for all the work that they do and put in. um they do doing a great job at their side councils. That was a big ask to get that back looking again as well as a big ask to manage the after school program that we got going. Um so a lot of positives going on and I think stepped up and very much appreciate the board and your guys's leadership in the district. So uh any announcements, um I'm unable to make the blood drive tomorrow because of the sinus cold. So, you

116know, the much coveted 9:00 a.m. spot is open. You know, if someone wants to take that, you know, you one up me there. Okay. I need a journ.