001I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> You made it. Yeah, actually wait till my set because [laughter] >> All right. Uh well, we'll open the meeting and uh get on with any recognitions we might have. Is somebody Mr. >> I guess I was so used to elementary being here. I wasn't Yeah, >> I could read. You guys all have So the the special ed and elementary administrators are at the KOSA conference on the coast and seaside. >> They will not be here. Their reports are in there. You have any questions? I'll try to answer it. All right. Recognitions and appreciations for the high school. Uh, thank you to Kyle Maccgarvey,
002Garrett Hunt, Herbert [clears throat] Lumbert for their generous donation of wood for our homecoming bonfire. Uh, congratulations to Janice Dunigan, who was selected as an inspirational teacher of the year, and Eric Mendenhal, who was selected as support staff of the year by the class of 2026, not 2025. Come on, Russell. Thank you. To the class of 2026, Don Mills, Roy Wrinkle, parents of the class of 2026, especially Christa Chambers, Amanda Kanty, and Lavella Skyler for making graduation such a success. Uh, thank you to Jason Lu, the class of 2030, the parents of the class of 2030 for making the eighth grade celebration something special for our students. And thank you to Labldda and Sheree for working towards closing down the offices for the 2026 school year and the preparation work for 2026 2027 school year
003has begun. Well, I want to thank all of you. Um, it's not often that won't read it. Did you read this? Because it was pretty good, [laughter] you know. [laughter] you all have fulltime jobs >> and the fact that you give of yourselves and serve on the community probably I mean it's a lot more than a lot of people do. [clears throat] I uh I've been a superintendent for 20 plus years and I've probably worked with what I said over 50 or 60 school board members and different districts and stuff. I've enjoyed working with all of you. You're you're pretty mellow and laid back which always a good thing for a superintendent [laughter] working with the board. I appreciate that about all. >> Hey, don't give away all your tricks. >> Don't give away [laughter]
004all your tricks. But yeah, thank thank you from the bottom of my heart and I appreciate you giving me a chance to come in and help out. Glad to meet all of you. I hope we can stay in contact a little bit. Thank you for that. And I wanted to thank our Christine Dit. We had our June our June 11th lunch in. And of course, I go to Costco to get all the stuff, right? I promise lasagna. Costco doesn't make lasagna anymore. So, we we went with the chicken fetuccini and the mac cheese salad. The garlic bread still good, but I I brought it all in and put it in the walk-in cooler, which is pretty cool. Left it on the cart. I just told Chris, "Hey, this is here. I'll be back over at
00510:30 and I'll get stuff going. I got there, she just had it all prepped. Had it all I mean, you wouldn't know it was like from Costco. She toss the salad, had it spread out. I mean, it was a nice spread really for >> 250 bucks for the whole for all the staff. I mean, it's like two two bucks ahead. >> So, anyway, she made it look pretty pretty nice for everybody. So, >> thank Chris for that. Awesome. >> I guess uh there's no more appreciations or presentations. We'll get on with uh we'll open up uh the budget hearing for discussion. Is there any discussion? >> I have one thing. [laughter] >> I have one thing too. Yeah, >> I'm just going to sit down and eat my chocolate. [laughter] >> It's actually in my
006report as well. Ju just so we're all clear. Okay, we are spending a little more money than we're actually bringing in as far as our budget. We had to borrow some money out of the PERS reserve fund to kind of do all the things that we wanted to do for next year as we put the budget together. And that's okay. We just but you can't get on a steady diet of that, right? So, we'll have to figure out hopefully our enrollment will be higher than projected and we'll end up every every student is about $11,000. [clears throat] Um we had a discussion that she'll she'll share with you. We had some reporting from 2425 and I'd mentioned you know everybody in the state there's 197 districts and they all report their enrollment and then their
007actual enrollment it either goes up or it goes down and so you're always going to have adjustments from two you know up to two prior years. So, uh, just I just want to make that comment as we go to adopt [clears throat] this budget tonight that, you know, we're going to think about hopefully revenues up and we can afford to continue to do the things we're doing. But with the amount of carryover you have and beginning cash balance, you're in positive positive cash position for the budget for the district. So, that's all I portion of the stuff that we pulled out of the purge reserve went into another reserve. Correct. Yeah. And so that's what I wanted [laughter] to tell you was um during our last uh committee budget committee meeting uh John wanted 35,000
008um to go to a track fund. So I created fund 435 for track repair and 35,000 came from PERS into general fund and then back out into the track repair. So those adjustments have been made in the new proposed budget and those are the only changes that were approved that were made. Any other discussion on the uh budget with door discussion? I guess we are closing the budget hearing. Uh 4.0 O consent agenda. There's a list of stuff there. You me read through it or has everybody had a chance to look through those items? >> We'll make a motion to approve the agenda. >> Second that. >> I have a motion in a second. Is there any further discussion? Good. No further discussion. All those in favor? All those opposed? Motion carried. 5.0 district financial
009report. Kelly. >> All right. So as of May 31st, 2026, district still strong financial as uh we just discussed. Revenues received to date total 7.7 million or 105% of budget supported of course by strong state school fund receipts, interest earnings, and additional revenues revenue sources. Expenditures are at 5.1 million or 69% of budget and remain within expected levels. Uh the district's current balance is approximately 2.6 million with an estimated year in fund balance of approximately 1.4. At the current operating rate, the district has approximately 2.85 months of operating coverage. When accounting for incumbrances, uh you're um that's the 2.85 when you are accounting for incumbrances. So, you're maintaining stable uh financial. However, um that 1.4 million is missing the mark of what we did budget for. Um your ending fund balance is what your beginning
010fund balance is budgeted for um in the new year. So, we budgeted for 1.5. That's the number we thought that we were going to hit when we did this. And unfortunately, there's been some extra expenditures and things that have happened that have brought us down. So, you're um falling short of that a little bit. I'm hoping to see that come up a bit. There are still a significant number of open uh purchase orders that um are for things like utilities and stuff and so oftent times that will over encumber. So, as you look in my report in the incumbrances section down in the bottom half of the expenditures, there's like $141,000 encumbered just in materials and services and uh other professional services. And so, I'm hoping as those start to close, we see that kind
011of come down, which will help raise that ending fund balance, close that gap a little bit. There was also an adjustment to the state school fund for May like Dan talked about. Um that all of our numbers um that I had in for estimate of membership for the state school fund hit the mark. Uh right on what happened was we got ex with the exception of taxes. Uh last year we got uh a whole lot more taxes in property taxes than what we estimated and what was um estimated by the county. So we use county estimates to help us determine what that number is going to be. And unfortunately a lot more came in than we had anticipated. So, we've received a an negative adjustment of about 120,000 um on on our state school fund
012payment this year. So, that's the first negative one we've had actually I think since I've been doing this with you the last four years. So, um >> is there an explanation for the reason that all of a sudden the tax uh would have came in prior to like >> um you know, sometimes it can be prior year taxes that um came in that weren't, you know, you don't actually know how much you're going to get or not. It can be um assessments that maybe get changed after the 4A tables come out that we don't know about. So there can be a lot of different explanations, but but yeah, it was um a lot larger in property taxes, which is good. I mean, we we got more property taxes, so we you know, so it kind
013of balances. I mean, you're going, "Oh my gosh." You know, the problem is is that we got more in the prior year and then we, you know, got it taken away this year because that's always the adjustment. So, that contributed to a little bit, but then we got federal forest fees and we got like 89,000 in federal forest. We budgeted 25. We don't normally get more than that, but uh we have the uh more forest federal forest fee um coming in and so that helped offset that loss by about 57,000. So So that was good. So that's we're kind of keeping things a little bit balanced. Um the February March the March estimate state school fund estimate for next year is what we use to budget for as well. Um that estimate that comes out
014from OD. We take that number and use that um as our estimate in our budget. They just put out a new one in um a couple days ago and it dropped. [laughter] So, so that's another another area where that um we're going to see fewer state school fund dollars next year. However, at there was a like a six and a half student count, ADM count, and that dropped it. Um, those are based on the numbers that they're seeing this year. I'm really hoping that by the time we close out, you know, and get all of the reporting in for the whole year that we're going to see that number come back up. Also, if it comes up next year, um that'll help and an adjustment can be made in November to help bring that state
015school funding back up. So, so there's options and things that we can do and um you're still in a really good financial position and strong and I think you're going to be in a good place and Angie is really going to help guide you through that. She's very experienced and um I think the district's gonna do well. So, and as a close, this is my last meeting with you guys and I just want to say it's been an honor and a privilege to work with you these last four years. I've really enjoyed it. You guys are doing great things. Like I said, I think you're really financially strong to head into the future and just going to do a great job for you. So, thank you for letting me serve you and thank you for
016all that you do. So, appreciate you. >> Thank you. You >> all right? Uh, >> building reports, >> building and district reports. Uh, we're going to start with elementary and elementary is not here. Is anybody going to give that report or are we just going to skip it or >> skip it unless you have questions on her written materials? >> Behavior data as always. And then she added her reading fluency and reports in there. Lost kids at the end. >> All right. Uh Russell, juniors in your >> All right. Uh graduated 13 seniors this year. 11 of them chose to participate in graduation ceremony on June 6th. One of the graduates started boot camp on June 1st, which is why she wasn't able to to attend. and the other one um just didn't want to
017participate due to some [snorts] uh issues. Uh high school summer basketball coach Hacket has taken the month of June to work on basketball skills with many of our high school students. They started with open gyms and we'll finish the month with about 24 games played against other schools. They did the Southerntherland tournament, so an Oakland tournament which about 10 games and they're participating in a league with Douglas High School and they're picking up a few other things. uh metals program. On June 5th, we had three students participate in the welding certification process. Uh Lily George and Ethan Hackin got certified in stick welding while late and Rainwater got certified in MIG welding. Uh Sage Jubilee starts June 27th. The car show will use the high school parking lot. Uh we're also hosting a grass volleyball
018tournament on the football field and supplying a district trailer and a set of bleachers for Main Street to be used during the parade. These will be put in place on Friday. Uh summer school we will run July 6th through the 24th Monday through Friday from 8:30 to 3. Uh we are looking to invite about eight junior high students to work on general academic skills. The plan is to have a few field trips maybe sprinkled in to provide some social skill building and some fun and Mrs. Amanda will be administrating that program. Ice deep data seventh grade uh we do not have adequate reading testing data for the seventh grade due to a teacher's absence during the time period of testing. Uh the read reading data you see is special education students only. Uh I'm disappointed
019with our math data. More students were tested so I would expect to see higher scores across the board. Um but we see a few more in the low and average. Um but our high scores also dropped which is where my frustration lies. So our winter scores for our seventh graders in math were extremely high. We had looked like we were on the right track and then we dropped about a point per student in the springtime. Um, that could be because of testing fatigue. It could be because it's May and their brains are checked out. It could be a couple different things. Um, I will also say that the first time we test fall and winter, a lot of my seventh graders have a math class in the study hall with their math teacher. So, they're
020getting about an hour and a half of math every day. And then when they do really, really well at the first semester, they have a chance to go pick up another elective. So, a lot of my really, really great students who had four points and stuff like that went on to other electives. And so maybe received a little bit less support in math and maybe that's why it dropped also. We kind of have to re research some of that stuff. Um overall we still saw improvement from fall to spring. So at least we have that. 8th grade uh once again we struggled to get all of our students tested in English class as only 27 of the 36 students were tested. Um overall I'm happy to see that our load numbers are plummeting in advanced
021literacy scores which is something Mrs. Garrett works hard on. Um, we did not have very many kids test low in advanced literacy. Our literacy scores in eighth grade were very strong. Um, I am once again frustrated by our math scores as our high skill scores dropped from 107 to 93. 40 of those 93 high skill scores were scored by five kids. So, we have five kids who excelled clear across the board and picked up 43 of our 90 high scores. That means 47 were then shared with the other 32 kids. So, we still have a lot of kids in that average to low range that we got to work on with our math. Uh, freshman year in reading, our low scores are continuing to raise up to the average scores. I was shocked by our
022low math scores, but when I looked at individual students, 16 of our 29 low scores belong to two students. Uh, one of which is new to our school and has only been in school for about two months this year total. She did not go to school for the first six months of the school year. then came to Riddle and so um yeah we haven't had a chance to work with her. So um overall we're okay there. Uh 10th grade once again do not have adequate reading testing data um because the teacher was absent. Um I was a little shocked that our sophomore math data wasn't better when I looked at the individual scores. Students on IEPs acrewed 29 of our 46 low scores. Um, with that said, they also scored 18 of our 86 high
023scores. So, we have some IEP kids who are actually starting to excel at math, but overall we're still struggling with those kids. >> The math teacher. >> Yeah. >> Overall, and our sophomores are doing well in math. Uh, many of them voluntarily took two math classes this year and took geometry and algebra 2 because as juniors, they wanted to take pre-calculus. So, I like the fact that we're seeing a culture change in our students in regards to math. And I'm hoping that that starts to move down to our other kids. Instead of kids going, "Oh, I suck at math. My parents suck at math. I can't do math." We're actually starting seeing some kids going, I want to tackle this. I want I want to take this head on. And so, that's a good sign
024that our culture is changing, which we want to continue to build on. Um, attached you see our attendance reports. um ice team scores right here. This is kind of what I was talking about when I did the the narrative. You can kind of go across the board and look at fall, winter, spring and how we um tested um the literacy maze. That's a fill-in- thelank. That's a vocabulary thing. So like you have a sentence and there's four possible words that could go into a blank spot and the kids have to pick the right word and the vocabulary is supposed to be at grade level. um literacy close that is a fill in the blank and you have questions at the very end of the test to to uh look for your um comprehension. So you're
025not only filling in the blank you then have to go back and answer questions about what you filled in the blank with. Um we tend to score a little higher on clothes than we do on maze which I think that has to do with some of our comprehension. Um but like I said our literacy comprehension scores I was really happy to see. I mean, if you look at if you look at our eighth grade and winter, we had 15 kids test low in literacy comprehension in the winter. We only had four in the spring. To me, that's really good growth in our spring in our eighth grade academics. Um, so overall, we got some work to do, but I I like where our trajectory was. Um, also attached or loose fitted is our club financial
026accounts. Um, Erica, negatives are good with our club accounts. So, don't freak out when you see all the negatives. >> Um, it's what my secretary does. So, if you see negatives, that means we're in the positive. That's a good thing. >> Okay. Thank you. >> Okay. All right. And then, yeah, that's it. You might have me mentioned it Russ and I and I didn't get it, but uh why why are why is uh why is there so so many kids not getting tested or not taking the test or not? teacher oversight. So, for example, let's say they schedule our testing window and they're like, "Okay, I'm going to test these kids on, you know, this Wednesday." Um, I have my teachers are not going back and regrabbing the kids who are absent from that Wednesday.
027And so, if you take a look at our numbers and how we're testing, there is significant fluctuation um and who's getting tested. And that needs to be worked out a little bit better because that is an issue even though we've discussed that in meetings that they have to take role when they're testing and know who they didn't test and go back and get those kids because that [clears throat] really throws off the data. >> Yeah. On a board level it would be good to know correlate seems how the number of kids tested kind of extrudes the data. >> It does. It would be good when we do these reports to have the the trend of the kids being tested percentage um on a data point in the in the >> I could do that for
028a percent there >> next year as well the states required us to adopt a an interim assessment so you know the summit of assessment is the end of the year smarter balance thing well interim assessment next year will be K12 we a star reading score and a star math score for all students and and if they're absent, they'll still have to take it. So it should help us with a little bit better understanding of when you have a small population you kind of can skew the data anyways but uh you know at least we can test all 20 or >> 25 per class and get a better understanding of how they're doing. >> Yeah. So this so this program that [clears throat] we use right now we've been using the last four years will go
029away and will be replaced by the new program we picked up from the state >> and also camp they parents can sign off so they don't have to test right so >> that's for the state testing that's the summer testing >> not this >> no usually like one of the reasons why we went with the ICT tests with here is because the tests were fairly short um we could get our math kids through in about 20 to 25 minutes and then their reading would be about another 20 25 minutes and So, like during our Wednesday short periods, we could that's where most of my teachers did their testing because it just seemed to match really really well and pace our kids and it tend to be less stressful. >> Um, but I will say if
030you take a look at my grades, my and my number of assignments turned in and our test scores as we got later in the school year, it seemed like it dropped off school-wise. I think a lot of our kids were ready to for summer school or for summer to be ready >> for summer school. >> Yeah, that too. Thank you. Uh district report. >> I don't know if you had any questions on the special ed. That's just a count sheet about 100 kids how it breaks down by their identified disability. uh my report. Uh kind of the big thing is we went ahead and through the Oregon Energy Trust, we bought the the number of LED bulbs that we needed to get uh to replace the rest of the fluorescents in the district. So, that's
031kind of the big maintenance thing this summer is they'll be taking the the ballast out and plugging in the LED lamps. Um, they continue to water and mow, although I think they had some problems getting the keeping the pump primed out of the creek uh day before yesterday. Today, uh, Rocky and Vincent were at the annual integrated pest management training that they have to do. So, um, of course they come back from that and we're going to do all this stuff. Yep. Calm down. We'll get it. You have to have a plan and then you have to review the plan every five years as a board. to to maintain our pest management. And I want I Vincent does most of our herbicide spraying. And I he's not certified and he really should be. And I
032told him, you know, is one of his goals for next year is to get the herbicide application license. So when they're hitting the weed spots where we don't want stuff growing that he's I mean he he always wears the safety equip, you know, gear and the mask, organic vapor mask and stuff, but get his application license. Um, this year I asked, uh, I'm I'm pretty big on keeping the carpets clean. And my understanding, we haven't cleaned carpets in a long time in the district. >> Correct. >> Uh, and a lot of that is, uh, if you use the wet shampoo, it your carpets start stinking, but you can contract out for a dry clean, what they call chemical extraction. So, we've got He's getting two bids. The first bid I saw to do all the
033carpets of the district was less than less than $3,000. It was like 2500. So, we get another bid. You know, that includes the libraries and the offices and the any room that has carpet in it, including the district office and whatnot. But, uh, so we'll get that done this summer. If there's any carpet that needs to be replaced, I think probably the worst one I've noticed is the high school office. Maybe worse. Maybe one of the libraries is pretty bad. But, uh, >> the high school library could be restretched. We have some holes that >> Yeah, you got a lot of lumpiness. So, clean it, rest it, make it look nicer. Uh, so we'll got that going on this summer. I got a [clears throat] kind of a priority list um that Rocky's worked on.
034One of the things I asked the custodians and maintenance folks to do that's different from the past is I asked the custodians, you know, we got the elementary is going to house the summer learning camp for three weeks and um at least, you know, three of the four districts I worked in, all the custodians work together and they go from building to building to building. And I asked them to try that this year. said, "Start at the high school. You guys work together, get a schedule together, get it clean. Then as soon as summer learning adventure is done, everybody go to the elementary." So you'll have four adults and four uh student workers that'll uh do the elementary. So they're they're maybe begrudgingly going to try that this year, but I I said try it.
035Work as a team. I think you'll like it. If it doesn't work, you can talk to everybody. [laughter] But what I've seen, it works well. So, plus they learn stuff from each other. You know, they're kind they're kind of isolated doing their thing. It's like, "Oh, that's how you do that. I want to try that next time I go with it." So, anyways, they'll do the gym floor. They get the coastwide gal come out. They'll they'll do the um That's one of those things we're talking about a bond. My guess is in talking with Russell and some folks that have been around, you probably can't sand that floor down any more than it's already been sanded or you'll get down to the tongues, you know, for the tongue and groove. So, it might be good
036as part of the bond to say we really need to replace put new hardwood in the gym floor because that's a visual thing that people could see. something to think about, but they'll they'll buff it down and refinish it this summer as they always do. Um, we did we do have six student workers that will help. Four of them will be constant with the custodians, a couple with the maintenance, and then a couple will float as they're needed on the grandstands to help, you know, haul materials for Cody and his crew when they're in the working with the rebuilding those grandstands. Uh, we've got on the agenda, I've got schoolyard project and cops. I'll just cover it in my report and we can go by it. the cops grant. The wire map crew has already
037been up in the attic. They want to take advantage of cooler days. They're run conduit, low voltage wiring, communication cabling. Um we're going to have a meeting sometime next week, I think, uh to kind of discuss final design plans. The trust for public land extended their timeline. I don't think they got enough contractors to come out and look at the site there. So, they've extended it to uh now bids are due June 23rd and they hope to select a general contractor by June 30th. Uh we we had our fac monthly facility meeting um was it just last week, Don? >> Yes, Russell. >> Was it last week? >> Uh again, grandstand project was the number one priority. Uh we're uh in the process of trying to get donated materials or discounted materials. Uh I think
038Rosewick Forest Products already donated some studs. >> I just got to get them. >> Yeah. We need some blue lamps. We need some some other timbers support beams. And it is rotten. I mean Russell Russell and I looked at it yesterday. I mean, I It's a ma It's It's amazing that somebody didn't fall out and down through the uh >> It's amazing. I didn't fall down and out through that thing. >> That old back uh >> mo most of the rot was at the press box. Yeah. >> So, the the heaviest part of our stance was where all the rot and timbers were. >> Yeah. >> We were laughing about the seismic grant and how things weren't connected or supported. That was a lot worse over there. >> I don't know about this. I would
039say that was a lot worse. Anyway, >> I saw the walls when we were >> We'll start, you know, we're transitioning to the synergy student information system starting with the 2027 28 school year. Uh this this coming year we'll be under contract with Cascade Technology Alliance who is an ESD consortium to support uh our uh training implementation and implementation building of that database. They already support I think seven other districts in Douglas County. Dave Creek is the closest one I believe. And um so that that will be good. Um Russell and I met with Sarah. I forgot her last name when I wrote this report. Is it Ferguson? >> I can go look. >> Or was that is that Sarah Ferguson was a royal? Was she a royal? >> Yeah. >> Fergie. No. Anyways, she
040just basically came by and there it has I thought it had to do with like followup from our CAP grants or something, but it really wasn't. It was like she just wanted to get an assessment of uh of what we're doing and what our needs were because I think they want to try to earmark some state funding through the legislature for schools like ours that may may or may not have, you know, did a bond passed, but they still have a lot of need because if you I get a little worried about uh if if things like the high school boiler just continue to take maintenance funding and and we could like put split systems in and kind of abandon that system for a million bucks or 750,000 or something. It would be nice to
041do that. But instead, if we have to start spending 40, 50, 60,000 on repairs every year, that's that's a tough one, you know. And so it, as you see our budget, it's like, can you can you move two or three or 400,000 into your building maintenance fund in one year? Probably not. Unless you decide you're going to cut someplace else or spend down your cash reserve, which is not very recommended. It used to be you'd say 10% cash reserve you're at 20. Business managers love it to be at 20. Uh the old rule of thumb was at least 10%. So somewhere in between there, that's still a lot of cash to to have to spend out at one time to do some maintenance stuff. So I you've got to pass a bond. You got to
042com you got to com communicate that with your taxpayers in your district and and try to try to get that done. >> Kirk Patrick. >> What's that? >> Kirk Patrick. Sarah Kirk Patrick. >> Yeah, Kurt Patrick Ferguson. Yeah, Sarah Kirkpatrick. Thanks, Russell. She's the GA. Anyway, that's that's all I got. Thanks. All right. 7.3 uh second reading uh required board policies. >> Do you have any questions on on those? These were all the required ones from OSBA and um got the evaluation superintendent. The only thing you have to decide there is they got in brackets on the second or the first paragraph is you do it annually. It says at least once a year, which you should do. It's up to the superintendent to put it on the agenda. Usually put it on there in
043late winter and then get get the evaluation done before the end of the school year. Um the integrated pest management, I kind of I kind of talked about that earlier. and that um again Rocky and Vincent went to the training today. They've got a lot of uh new information to go into that plan. They've got sample plans that they'll bring to the board for approval and then uh I think the policy says every five years you have to review uh and reapprove the plan. Uh on the second page of that I wrote in in pencil the superintendent is designated as an integrated pest management plan coordinator. Did that for you Erica. So since I'm not going to be here could have put anybody's name in there but then on equal opportunity employment the GBA again
044that was a required uh policy and the only you know, the the bold-faced stuff, but a lot of these policies that are required, often they just have new references to the legal statute or some case that went before the Supreme Court or whatever. But um this one gives hiring uh uh preference to veterans or disabled veterans or service members. And then the sexual harassment, that's actually two policies. They're the same. The GBN, JBA or JBA, GBN. Um, and that you have to update on the second page. We'll put Erica in as a superintendent, Russell, and you guys just did this one a couple years ago. Uh, update that. And there was one other thing on that policy. And then after number nine, uh, excuse my randomness here, but if you get to, uh, the end
045of that policy, I wish we had page numbers, but it says no retaliation and then it says notice and then under notice, I wrote in pencil, I say add. Additional notice must be provided. If you look at the very next page, it's that paragraph that I penciled in, insert into current policy, additional notes, but provided persons who initiated the complaint. You follow me there? >> That that paragraph has to be added into your policy. And you you guys had just updated that policy a couple years ago. >> Um, so that was a pretty pretty quick one to do. Well, there's actually two policies and then you have to add the legal reference and I cite that there's a there's actually a Davis ver versus Monroe County and Deber versus Lago Vista Independent School District. Those
046were added. So those were the that's the second reading of those policies that uh later on you guys can move to um adopt those revised policies. I will say this, a lot of your policies have have 2014 on them. Were you on the board in 2014? [snorts] Did you guys have OSBA come in and do a policy audit? me. I wouldn't know. >> You usually what happens when all the policies have like the same year on them. >> It's because you got behind on your regular adoption of those required policies and you said, "You know what? Our policies are out of date. We're just going to hire OSBA and pay them, I'm going to say $5,000. That's probably about what they charge." and they do a they do a page by page review of your
047policies with their uh updated sample policies and then you have a work session or two and you basically go through and adopt all of your readopt or revise the up to the new policies. So, I think that's what happened in 2014 and it's going to happen again because what if if you haven't done a regular adoption of your policies in in 12 years, which is kind of what I'm looking at, you're 12 years behind. Every time the legislature goes into session, they change stuff. And every time they change stuff, you get new laws and new administrative rules. And then you guys have to have updated policies. A lot of them are not required, but you got to do the required ones. Those are the legally required. And then some are highly recommended. You saw that
048sheet I put in your packet last month. Required, highly recommended, uh, optional. >> So my understanding was that the superintendent's been doing that each year and bringing the required ones to our attention. And so the ones that would say the 2013 are the ones that we just weren't required or didn't need updated, but we've been updating. We because we regularly update and have been getting >> policies brought to us. Um, so that's what that was our understanding. >> You could have you could have gotten most of them >> which is when I I go online, I look at a policy and I see 2014 and it may not be a required one. That could have been a highly recommended one. But um >> are you saying it should should it's good practice to at least
049go through those and compare with the current OSBA policy at least once every five years or something? >> Yeah. >> Just to double check that it didn't get missed and is that would that be a board action or would that be a superintendent? Well, the superintendent should bring the policies to the board because you pay for the policy service, the OSBA board policy service. And that sheet that I put in the uh board packet last month, we get that four times a year at least. [snorts] And and if it's after legislative session, there'll be a there'll be maybe more because any laws that changed, but byce. >> Yeah. No, I Yeah, absolutely. >> And are there chances that we've approved them here, but they didn't get put on the website because would that possibly fall
050through? Would that be who does that? Would it be [laughter] >> my brand new? >> I'm just checking. I'm just making sure. [clears throat] >> Brand new job. [laughter] So there that could be though that we could have approved them and they just might not have gotten put on the website >> basket that deep. >> Okay. >> About a year ago >> I'm seeing. Okay. >> So >> it's just needs to have the readopted date. [laughter] >> Readopted read. >> I do. pencil. I use pencil, but I also use >> it's easy to get behind on the policies. >> Sure. I was just curious knowing that they were being brought to us. I was just curious if the if it's a website that might just need to be updated. It sounds like that might be
051part of it. >> Maybe not as far behind. >> Yeah. Yeah. guys, guys like me, gals like her, you come into a school district and somebody asked me a question, the first thing and Karinda was what's our policy say? That's the first that's my first response because you know it's it's the it's the law, it's administrative rule, it's your policy. I mean it's kind of a it's like I want to know what the policy is and then the next thing is the handbook. The student handbooks should not just be willy-nilly. Student handbooks like for behavior and things like that have to be based on what your policies say. And your policies are generally based on what the what laws the governor has signed into, you know, what bill was brought, what law, you know, it's
052a it's an administrative nightmare sometimes, right? Like >> Yeah. One of the first policies I reviewed, I I called OSBA on it and talked to the guy who kind of helps guide districts and he's like, >> "Yeah, go ahead. I recommend go ahead and implementing that policy, but it's already under legal review. It's going to be challenged, you know." So, it's like that fast, you know. >> Oh, yeah. >> Absolutely. Well, it's even like the governor signs an executive order and gets the state board of education to follow that executive order. It wasn't approved. It wasn't a bill sponsored by the legislature and signed by the governor. It was an executive order because the you know sup the governor is the state superintendent of schools in Oregon. We used to have a separate state superintendent
053of schools and then the governor well it was Kit Hover who said I want to be the state superintendent of school and the governor they do an executive order they you know they push it through the state board of education we look at as administrative rule and that's the kind of stuff that gets challenged in court like COVID requirements and you know those are executive orders but I don't want to bring back a dark Pretty good. I said [laughter] >> all right. Uh first reading of the board policy for [clears throat] recordings and minutes of board meetings. This this was requested at the last board meeting. And see here again your your current policies uh January 15, 2014. That's the two pages after the proposed policies. This is the current policy and this is a
054legally required policy that has to do with what Mark's here for tonight and that is recording your board meetings and keeping them for what a year. They keep it for a year I think. Right. >> Does not say that. >> What does it say? >> As long as all required content is included. But alternatively, the district may create written minutes. Written do not need to be in remaining transcript and can be kept in hard copy or electronic form. >> Yeah. No, the the the written minutes just have to be a reflection of what happened. Right. >> Who made a motion who approved but the very last policy very last paragraph on the proposed policy is either recording or minutes of board meetings must be kept permanently. If written minutes are created for any meetings of
055the board, any recordings will be kept for at least one year after the minutes are created. So, >> I just Yeah, I read that and I think that when we do the recordings and then we post them and then they're available as long as they're available, but the the minutes that we create are posted on the website indefinitely, >> right? >> Yeah. >> And that is allowed. Correct. So that's the first reading. So can I ask like when when we find out like say a video is not available did get taken down there with our social media or something or the policy changed on our social media like we found out. I mean do we just note it as like a corrective action? That's what I'm saying is that it doesn't matter as long as
056our minutes from that same meeting are posted on our website and they are all of them are >> so it doesn't say that the video and the minutes have to be posted for an indefinite amount of time saying either or like we we record we post them they're there for however long I don't remember how much you did 30 days >> before