6.10.26 School Board Meeting

001is uh 6:00. Um on June 10th, 2026, we'll go ahead and get our uh our our work session, our school board I'll give the the proper title, our school board meeting, work session that starts at 6 p.m. And so here we are. Nice. >> Okay. Is this like that table read thing you just talked about? Okay. That's that's a delay. All right. Okay. So, one little technical snafu, but look, it's fixed. So, fantastic. Um, all right. Uh, directors, just real quick, um, if I don't know I don't know who all was at graduation, but graduation went off super well. Um, it, uh, it was it was a good evening. That was a pretty big class. Um, so that was cool to have that many people um get their diplomas on Friday night. Uh, and to

002my understanding, nothing catastrophic happened at the grad night. So, so even better. >> And the speeches were very professional and wonderful. >> Yeah, they uh, >> excellent. >> Will, who's Mr. Performers. Hey, Will. He's in Switzerland right now, so he's not listening. That kid has stepped on onto football fields and track meets and basketball games and performed well. But to see how nervous he was, man, I was just cracking up sitting in the front row watching him just just like wear a hole through his through his robe and it was it was great. That was fun. That was fun to watch, but he was he was pretty nervous, but he he did stellar. Um and of course my daughter's fantastic and she did stellar as well. Um okay. Uh real quick, any other thoughts on

003that? because I know and does anybody have anything because I know Tom has a couple things that he wants to discuss. Anybody else have anything else? Okay. Um, no other comments on graduation. Yay. Go Vikes. Okay. >> I will say something. I thought that uh this year when they came down the aisle, they were very supportive each other of each other the whole way. They were holding each other's hands if they needed to and they were just I just thought it was one of a great class to watch. It was just very professional and very >> um caring all the way through. >> Yeah, it it in my opinion too is it was a pretty unique class. Not just because I was in tune to this class cuz I had a child in it, but

004but a lot of it is I mean with 10 validictorians, a lot of that is kind of peer accountability like hey well if you're going to take this class I'll take this class. If you're going to work on this I'm going to work on this. And that that was cool to see, you know, the the the class in and of itself raising the bar for themselves. That was that was cool to see. That good observation. Um okay, Tom, what do you got? >> Hello. Thank you, chair. Um sure. I think that the first thing on my mind is we did have a recommendation from the facility committee who spent years uh reviewing our buildings and um they enlisted experts to take a review and give us a recommendation. We followed their recommendation which was to

005put a bond onto the ballot and um it it did not pass. So I think in my mind the first thing on my on my mind is what next? because we've gotten this report that in particular our high school building is unsafe and that's not something that I can um just sit on. So I want to I I'd like to I'm not sure as how as a board we want to approach this. My first thought would maybe be getting another recommendation from either members of the facility committee or maybe we enlist a new committee. Um but kids not being safe is not something I'm willing to sit on personally. So, I'd like to open up that up for discussion or >> Well, my my first thought is is I think I think it would be

006maybe not right now, but we need to better define what unsafe means. You know, because if it were truly unsafe, then we would all be negligent sending anybody into that building. Now, if we're saying unsafe because it doesn't meet current seismic code, I built my house in 2016 and it doesn't meet current current seismic code because those things change or current building code. It may meet current seismic. Not seismic doesn't change every year. And so if we're if so I I would want to first better define what unsafe meant. Now, do we have antiquated systems in that building? Yes. Do buildings last forever? No. Do do are there some much needed repairs to that building? Yes. Did did would would a new high school have been a solution to all of it? Absolutely. Um and

007so I think instead of simply well it's been deemed unsafe. We need I would like to better define that and define that not just for well for for me and my my brain but also for >> for those who would need to vote for for any future, you know, any future uh fix there. >> I fully agree. I do feel that the facility committee did pretty clearly outline though that there um they gave us a list of deficiencies with the building and the first one was safety concerns. So like you said seismic but then also security access points um and then there's also concern about asbestous uh as well as ventilation problems. So I we c and as you said this could all be addressed with going back to we could either go back to

008the same facility committee we could and I don't know I don't know where we go from this but I I would like to not sit on this I would like to be proactive we don't we're not meeting next month so >> if we can get this ball rolling onto whatever the next step is that we can take to address these problems that have been presented to us I'd rather get that going as soon as possible. >> Okay. Um, well, did any anybody have any other thoughts? Because I do have another thought on that. >> Uh, just that I uh you know, I I got to agree with Tom. I think being proactive is the way to go. I I wonder if just reaching out to uh to Bob again and asking him uh you know

009about maybe putting together uh putting together the notes from uh from their last meeting to distribute to us so we can take a really good close look at it um and then see where we can go from there. Um I I don't know if everybody on the board has had a chance to really fine-tune comb the stuff that they that they went through uh you know during this last especially these last two years of runup uh for the for the bond. Um and I I think that they've kept some really some really good notes for us. I I think we could definitely uh ask for a report from them and uh and take a real good look at it. >> Yeah. Um well my my Thank you, Adrian. Um, my my secondary thought on that

010is we can get a ball rolling, but I think if we try to get that ball rolling Indiana Jones style and try to shove it onto the the a November ballot, that's that's too soon with with seeing what those what what the results of that election were. You know what in in DC they need supermajorities for for various things. Well, that vote was a supermajority in the negative and so so it's going to take some retooling. Um, you know, I think the the the facilities advisory committee going to Rotary and going to Kuanas and going to all those different places that they went to make those presentations. I mean, if you had a club in town, they were there presenting. Um, probably even the Susla Soccer Association. I I don't know. I didn't go to

011all of them. Um, so even with that, but seeing those results, my personal opinion is if Well, I'll be flat out. If if we vote to put it on a November ballot, I will vote no because that's that's too soon to put it right back out after what that decision was because all that work that showed, hey, this is these are the unsafe conditions. these are the things that would need replaced. That was a herculean effort and a fantastic one, but then when it came to the th those who would need to pay for it, it still kind of failed overwhelmingly. And so to then just say, "Oh, look, here's a new version." I I can't I wouldn't see that it would pass again. And then we'd have to do it again. And so would

012we do it again for the next May ballot? And you know, death death by a thousand cuts here. I I don't know. >> That's that's just a concern of mine >> because I recognize that the building doesn't last forever and it can't. >> Can I can I look at this from a different paradigm? >> Sure. >> Of Okay. So, what we saw, right, was people said no. Overwhelmingly said no. We we can't do that. But why not look at this like a negotiation where they say no and we say well okay we heard you say no but here's what we can do to make this a little bit more palatable. You know, I mean, we know that the facilities advisory committee has a has a list of different options that we can offer to people.

013And maybe, you know what, maybe a majority of those people who said no might be yeses if we're like, well, you know, maybe we could cut a little bit here, maybe we could cut a little bit there, maybe we can make this a little bit more acceptable to the the community. So, I I think just flat out saying and and you know, everybody's everybody's open to their own opinion. that that's fine. But flat out saying that like well we we couldn't go in November or or we couldn't go next mayor or so on and so forth. I think I think what you're missing out there is that you know we have this is our chance to respond to that vote. >> Sure. >> You know our chance to say hey we heard and and I

014think that we can we can make a better offer as it were. >> Yeah. I I I still think that pushing pushing for a November ballot >> would be too soon. pushing for next May without, you know, not going November and then if it failed again then May and if it failed again then November like that I would not I would not agree to but a May is is much more of a possibility. >> Yeah, I would like to make a comment which is um I agree with a lot of that but I also think that traditionally in May you get a lot different kind of voters than you do in a November election. we're going to get a whole different um body of voters perhaps because people are coming out to vote for different

015things. Um so at least considering it I I think throwing it down and saying we're absolutely not going to consider it. Um we do get a different kind of voters and we do have we do have a committee that's very anxious to move forward. So with they've got momentum rolling already. Just I understand what you're saying. I'm just saying that that's the other side of the coin to look at as well. You've got a ball rolling with great momentum and you've also got different voters coming up November. So, I'm just putting that on the table. >> I agree with that too, the different voter things. Tamara, >> I think unless it changes um and we just fix what needs fixing like I had mentioned before um instead of adding all these extra things in there,

016I think it would have a better chance to pass because the cost was way too much for people. Um it was going to be a hardship for a lot of people in this town. Actually pretty much I mean everybody would have been affected by it. Businesses, people renting, people leasing, um people that own their own homes, everybody would have been affected because rents, leases, everything would have gone up. Cost of goods would have been is just would have affected everybody. But if the cost was lower and they just fix what needs fixing instead of everything else, then I think it would have a better chance of passing. But if they come back again, I I'm with Brian. If they come back with the same thing, I would vote no to put it on the ballot

017again. >> Uh I just want to say that this is exactly what I wanted. Thank you. I wanted to have this discussion because I don't I don't particularly care when it passes. I just I'm convinced that this needs to be addressed and that's my only goal is that how do we get these kids into a safe building? That's really all I want. So, if you think that it's more likely to pass in May, then let's do that. If you if um if you think it's more in November, then let's discuss. Let's talk about it. Um I I am convinced that this does need to be addressed. It is the glaring issue in our town and it and um it is holding us back in so many ways from being a city in motion. So, whatever

018we need to do, if we need to pair back, you know, I when we were in this room discussing it, one of the big things was do we put the elementary on or not, right? And I I I haven't heard anybody say the elementary doesn't need fixed, but I have heard people say it was too much money. So, we can work on that and getting that number lower. And um you know maybe we can ask uh Kurt the architect you know like what's what's the low number you can give us to get a high school building put up that is not going to fall down but will meet the needs of providing a safe space for our kids to learn in and let's get that number and and discuss it. >> That would be my

019recommendation. the the let's let's look at the the the the steps for for a pre-Nvember um one um I think the other the other day at board planning um one of the things Tom that you pointed out is and correct me if I'm wrong here Andy that that facilities advisory committee was convened to to review the building pitch it so that committee is now is that committee does that committee still exist or would that committee have to be recon convened. >> It would have to be reconvened. It's kind of sitting in limbo. I think you have the same people willing to >> look at the same problem from a different angle >> and then Okay. So, thank you. So, so that would be I'm just looking This is why I think November would be too

020soon. Um that we'd have to reconvene a the FAC and then is it is it 90 days prior to election? It needs to be it's 81 days. We would basically have to come back in August uh to >> to to put it on the ballot and then we've got 30 days to put together the ballot language to meet the deadline September. It's like the timeline is too tight especially without a July meeting. Um, again, and even if you have a July meeting, it still feels like we're coming back to back. And again, I think it would behoove the board to kind of kick this into neutral a bit, look at a modified plan, and then come back at it like May of 2027 at the earliest. Like I think that gives you enough time because

021then we're looking at because I really think you can come back in the fall and say, "Hey, like we want something from facility advisory that's an updated plan for January." So again, so then we talk about January action to February for county elections to language approval in March to a May election and that puts us on a regular time time cycle. Um, we don't always agree on everything. One thing I vehemently agree with you on is this was a stomp. This was not a yes. It was It was a very no. So, we very much need to change something because it was not even close. >> Yeah. Any other thoughts on that? >> Well, I I can kind of see extra scribbling on your paper there, Tom. So So keep going. Yeah. >> Oh, go.

022Is your mic working now? >> Uh, >> yeah. >> Steel. Oh, there you go. Steel Toms. >> Yeah, Steel. Steel Toms. There, Josh. >> Oh, mine's broke. >> Yeah. Um, the only thing I I would say is um I I think Moren is right about the November crowd being different obviously um for many various reasons um I mean that seems like a long time away November 2027 but if we do wherever we are going with it um I do feel like this time the FAC should be we need to split it into okay here's our like bare bones for a new school and here's another option for just doing what needs to be trying to salvage the existing building, some of the systems fixed, you know, as like a bare minimum to make it bring

023it up to standards for safety and whatnot. Just to have both of those options to look at and see how much it really is and have the community also see that too. So if I mean, if you're having these repairs to the existing building at this level that's right near the height, you know what I mean? right near what a high the barebones cut down version of what we were going to you know what we proposed. Yeah. >> That it'd be good for them to be able to see that at least you know some sort of engagement like hey this is this is really the state of the building and what it would cost to fix it >> versus you know new new new cost. >> And Adrian I think to your point too a

024lot of that work has been done. Yes. you know, of of it it it was with all the analysis and and the different professionals that looked at it said, >> but we didn't really like talk about that and put that out there as much as as I think maybe we >> we we should try to in the future in the next one I think more >> cuz that was like an early consideration in 2024 and like >> looking at a like a complete comprehensive overhaul like we moved again looking at what the cost ratio was like we moved on to a new facility and then we can bring that back around. But that was one thing that in my circle of you know family and friends I had a lot of people who were like

025well it's you know this just needs to be fixed and you know [clears throat] and I and I tried I had struggles trying to tell them no hey it's there's a lot wrong with the the current um state there and and it's and it gets real costly in a hurry and we're going to get to a point where the decision that needs to be made is when it comes to remodel versus new like at what at what point time Because we typically use like industri like 70%. If your remodel cost is 70% of what it would be new to build the same facility, like you're you're stuck in you're stuck in with the same floor plan and all these other problems. Like you you you pick up a greater value by building new as long

026as we can find where that ratio is and say, "Hey, this is a comparable school fixing all these deficiencies." because we were still talking about like 85 million when you combined really what was seismic rehab and then refreshing the interior and coming to code compliance with the other pieces. >> Yeah. >> And and so again, if we're in that ratio and it's a high school issue alone, you're right. And that's where I think the better approach winds up being. It's a matter of fleshing that out for the board, from the committee because we already have that work done and then it's updating the numbers for the cost in May of 27 or November of >> Yeah. because I I mean I I understood that after, you know, listening to the committee, but um I don't

027know that it was as understood throughout the community in some pockets, you know, that that didn't quite get >> I think uh that the the oracle of all things needing repaired, meaning David Spencer, the door to door also. >> That's and that's what I said. I I would tell people go listen to David Spencer what he said >> on when he did public comment and and that's what should really inform you >> how much he would uh request in a raise to go door to door all summer long. >> CeCe, can you find can you find some funds for for David Spencer to go door to door? >> Well, you're gonna at least have to cover a new pair of shoes for him. >> That's a minimum deal. Yeah. Uh Tamara, you had your mic

028on a little bit ago. >> Just saying I was gonna say um if if if you guys if they could do like a cost um with I don't know a chart with all the costs on there and then maybe leave out because a lot of the things were to modernize some of the classrooms and make things more up to-date. Well, what if we not included that? That would save some money and just do some of the other stuff. it might might help with some of the costs and bring the money down. So, I don't know. It'd be nice to have different different options of what what they could do with different fees. >> I just wanted to make a quick comment that I think it's it's obvious, but um when you're talking about costs, the

029longer we wait to bring it, the higher the costs are going to be. I mean, just material is going to go up no matter what. So, that just in the back of everybody's mind to know that we can wait to put it on, but costs are going to skyrocket most likely. So, >> let's do a mass email campaign to Elon Musk. >> Get some get some friendly donations. >> Yeah. Yes. Yes. CeCe, can you find some money for that? Okay. Um All right, Tom, we got uh eight minutes. Okay, >> seven minutes. >> I'll take what I can get. Um, the other thing on my mind in the spirit of getting balls rolling and not meeting next month is uh there's a new school opening in our district, the Whitmore Academy. And um I just

030as a board, you know, I'm curious to get updates on on what's going on. CC did send out the financials to us all. That was really appreciated. Thank you for that. Um, I have a few questions that I was thinking that it would be that I wanted to ask of them and I was wondering if anyone else on the board, you know, if we wanted to do as a board or if I should just do it on my own, but I'll just present them to you guys now and uh you'll have to forgive me for speaking quickly. Um, >> if you and with these questions, if you would like me to reach out and then report back to you, I'd be fine with that. >> That would be my ideal, you know, as the chair,

031you know, you're the you speak for the board, so that would if if we think these are questions worth asking, that would be my preference. Um, so I would, um, so finances, as I said, was addressed. I I would love to get a like an official number on enrollment on how many students they're going to have. I know that that's I I I don't know when that's available, but when it is, I would love to know. Um, then, uh, at our last work session that we had with them, we talked about taking a tour of the facility like as a board. I know they had their open house, but it was during our budget meeting, so you know, we were all at that. So, um, but I think that would be cool to do if

032we Oh, you did? >> I did, too. >> Oh, >> it was before. >> It started before our >> Oh, okay. Yeah. Okay. I was still with my kids at that point. Sorry. Um, uh, yeah. Uh, cool. And then, um, we convened a committee to review the curriculum and we got a, you know, like a very elaborate write up of their findings. And I would I personally think it would be uh we would it would be good for us to follow up on that and ask for like if they have any official response to that or I don't I'm not going to say what they should say or you know what I think they should I don't I just think that we should say do you guys have any feedback on that or any response

033to that. Um, and then, uh, another one just came up in my head, uh, cuz we are, one of the policies we're voting on is, uh, recording meetings, and we had talked with them about recording meetings, and they said in their new space, they would be able to figure that out. And now if they're moving into that, that would be another thing that that I just think we could follow up on because I can't make their meetings, and then there's no recordings for me to watch. So, I would I would love to watch the recordings though if we could get that going. >> Okay. So, just real quick, um, well, number one, you you that's been answered already is the the our fin the their financials and CC sent CentOS, uh, their enrollment number. Of

034course, that wouldn't come with a list of students, just just an overall number. um a possible facility tour. Um uh a curriculum review and slashf followup a follow-up of the curriculum review and and then just a a question about hey now that you're going to be in your new space will those meetings be recorded so that we can watch it. >> Okay, I'll reach out to him with that if if that's >> copathetic with everybody. >> Well, again, newest enrollment numbers were delivered on Monday so I can clean that and process that out tomorrow morning. Okay, >> great. >> Yeah, sweet. takes one off my list. Okay. Um, directors, that's we've got four minutes. Anything else to bring to the work session? Otherwise, we'll recess for about 3 and 1/2 minutes and start our regular

035meeting. So, work session adjourned. And I'm not going to call this NL because she she lasted all two days. >> Okay. >> So, yeah, >> fine by me. >> Okay. As Moren is sprinting back to her seat, we will go ahead and uh call to order the board of directors meeting June 10th, 2026 of the SUS Law School District 97J. Uh welcome to to the public, the press, the patrons of the district. Our mission statement is motivating, preparing all students to reach their greatest potential. Uh we'll start with roll call. Uh Miss Freed, >> Chair Lacatur, >> present. Vice Chair Miltonberger >> present. >> Director Plet >> here. >> Director Cole >> present. >> Director Habberly >> present. >> Director Posegate >> here. >> Director Pimlot >> present. >> Thank you. Um moving on to

036the pledge of allegiance. I'll uh I'll lead that. [clears throat] I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Um, student liaison, we'll have uh that's Charlie that's Charlie Johnson, isn't it? Charlie Sue is Charlie Sue's ASB or is Charlie Sue? >> Yeah. Yeah. >> Okay. Um, so I I Well, Charlie, not to put the pressure on you, but we expect lively reports from old Charlie Sue with pictures because she takes lots of those. Okay. Um, 2.6. Approval of agenda. Superintendent. Uh, uh, agenda. Approve agenda item 061026-2.6. Superintendent board chair vice chair meet to prepare the agenda one week prior to the board meeting. Items of business may be suggested

037by any board member, sta uh staff member, student or citizen of the district by notifying the superintendent at least five working days prior to the meeting. Any changes to the agenda must be approved [clears throat] by majority vote. Administration removes approval of the agenda as presented. >> Okay. Any discussion on the motion or excuse me not the motion on the item >> we're chair b res resolved at the susa school district board of directors approved the agenda as presented resolution 061026-2.6 Six. Approve agenda. >> Second. I didn't have my microphone on. We got to start over. We don't. Sorry, YouTube. That was 2.6 approval of agenda and it passed. Welcome to the club. Okay. Uh moving on to public comment and looks like we have two or three here. Two. Uh we'll start with Justin

038Lwig regarding religious entanglement. I don't want to repeat any previous statements tonight or belabor my earlier points. I trust that the Oregon Department of Education will fully investigate the matter. Instead, I'd like to clarify my own thoughts on charter schools and why I don't think they're necessarily bad. One of my close friends in New York City sent her child to a charter school. It was called Growing Up Green. Located in my former neighborhood of Queens, New York, Growing Up Green Charter School quote, supports children to be conscious contributing members of their community through a rigorous anti-racist, antibbias curriculum and an engaging green culture in the heart of one of the world's biggest cities. This small charter school serves 1,500 students and uses about $39 million in public funds to do so. What they don't do

039is teach students to believe in a specific religion. They don't capitalize the word he or his when referring to religious deities. They don't pressure children to feel shame about whatever their parents or neighbors do or don't believe in. They understand that in our very big diverse world, there are many different kinds of people who believe many different things. And that's okay. Diversity and differences in thinking can actually help us. And they have for many centuries. Some of these ideas are even taught today in these schools. People used to think the sun revolved around the earth and it took some very courageous people to say otherwise. A few didn't survive. Most people never imagined that the earth might not be flat until some brave explorers decided to test the idea and here we are today. My

040point is that diversity is a good thing. It drives innovation and for children diversity gives them a broader view of the world, enriches their education and expands their possibilities in life. Now, whether or not parents want their children to attend a religious school and maybe learn a little less about diversity, well, that's their choice, and I respect it. What I don't agree with is using public funds, your funds, to bankroll such a school. There is a place for religion in schools. It's called private schools. If any wealthy family wants to create a religious school for their kids and their friends kids, well, I think that's wonderful, and I wish them well. But when it comes to our tax dollars and taking public funds away from legitimate schools like the Suslaw public schools, I strongly disagree.

041The idea that you have to cut programs or fire teachers because you're losing hundreds of thousands of dollars to a charter school affiliated with a religious group, respectfully, I think that crosses a line. I'm sorry, but it does. I just hope that the school district doesn't end up losing more funds in the future if this board decides it's okay to ignore a fairly obvious religious entanglement concern. Thank you. Okay. You I I understand policies not to re re respond to public comment. Um but there is not a religious curriculum at at Whitmore Charter Academy. So that also needs to be spoken into the record. Uh Mr. or thank you. It was not for lack of effort that a wonderful team of people were not able to see through a b a school bond being passed

042the measure. Um, we had a wonderful team who gave their hearts and souls to the effort. And at the risk of leaving out the names of critically important people, I would like to mention a few individually from the facilities advisory committee and the political action committee. First of all, Andy G, who has been working on this effort for more years than I can count, and I was a math teacher. Um Mike Harkler Road who launched the effort last fall with dozens of presentations and school tours, his ideas, his wisdom, uh his personal and professional passion for the project. Andy and Lorie Johnson, who did everything from personal appearances and innumerable conversations to radio ads, signwaving, and allowing their offices used as our unofficial campaign headquarters. It was a real family matter as well with sons

043Sam and Will and and also uh Nick and Messy Johnson also getting involved. Laurel Ferguson was another star who spent dozens, probably hundreds of hours raising money, granting interviews, encouraging voters, and engaging her own family members, including her parents and her children, in the effort. Aaron and Patrick Looney worked tirelessly. Aaron was our excellent treasure, ensuring that every I was dotted and every tea was crossed to keep us all in line and out of trouble. Patrick created and administered the website, developed [clears throat] yard signs, and patiently answered my daily questions. Thank you, Patrick. Katie Snedden knocked on probably more doors than anyone else. tapical tackled difficult decisions, forged ahead with conviction, uh convinced voters, and steered us toward our expert strategist, Rebecca Tweed, and her staff. Rebecca guided us through timing, printed materials, strategies,

044and much more. Katie also generously closed her restaurant when we needed a place to hold a post campaign gathering, and she enlisted the help of her daughter, Olivia. Justin Ludwick provided social media presence. It's not an easy task to respond gracefully and factually to the wide variety of comments that seem to blossom on various social media platforms, but Justin did just that. Some people were particularly devoted to responding to social media, including Scott Bailey and Spencer Lake. Several schoolboard members, especially Moren, Tom, and Adrien, uh, maintained their presence through their efforts during the campaign. Thank you. Uh we [clears throat] also owe a great debt of data data gratitude to architect Kurt Wilson who guided us through nearly two years of facilities meetings. Thanks to all the members of the FAC and all who participated

045in countless other ways in time, money, and hard work, including Becky Garing. And thanks May I have another 30 seconds? Thank you. And thanks to to some of our students who also helped. Uh, I'd love to name all of the ones that I can think of, but I'm going to stick with just two, and that was Lily Clemens and Ryland Pierce, who really put in a ton of time. Um, we didn't win this time, but the effort must continue. And I appreciated the discussion that I heard when I walked in the door this evening. Thank you all for continuing this discussion. Uh we need to create safer, more secure and educationally sound facilities for our children. The health of our community and our children depends on it. Thank you. >> I have one addition. >>

046Yes, I have one addition. You were missing somebody on your list. >> Who do you? >> So So the the time that you spent the time that you spent as well was was not unnoticed. So well done. >> Thank you. I appreciate it. It was a real joy. It was very exciting. and uh I look forward to hearing what's next. >> Excellent. Thank you. Thank you. >> Okay. Um we do not have any special presentations at this time. Uh so we'll go to the consent agenda and it's uh fairly populated this time. Um superintendent. >> Okay. Uh consent agenda. Consent business. Uh item 061026-5.0. [snorts] Uh this month's consent agenda contains the following items. Your May 6, 2026 uh budget meeting minutes. and May 13 board meeting minutes. March 26 financial statement enrollment update uh

047policy GBN JBA and JBA. GBN, sexual harassment policy, GBA, equal uh employment opportunity and GBAR, veteran and state service member preferences policy EBB, integrated pest management policy CBG, evaluation of the superintendent. Policy GBA, workplace harassment updates to the 2026 2027 calendar as per executive order. Uh confidential staff contracts for 2627. Administration recommends approval of the consent agenda as presented. There's an individual item that would like to be discussed. It can be pulled and placed as a separate action item. >> Really think we need to pull that calendar off to talk about it one more time. >> No. >> Okay. >> So again, if we're going to speak a bit about the calendar, I would like you to I would like you to direct you to page >> apparently I was not facicious 34 in your

048packet. In the last packet, in the last meeting, there were two calendars presented. >> Oh, yeah. That's right. >> Right. And the and the difference is if you look at the month of November, um, in trying to meet our needs for next year in terms of instructional time and impending rule changes, uh, we've cut conferences to one day in the fall and one day in the spring. What that allowed us to do was create a five-day school week in November in the first week and a five-day school week in November in the third week. That is the calendar that is presented here. Um otherwise you would have had uh the inservice day on the 6th uh and conferences days on either the 20th or the 23rd and 24th. You would have had no complete weeks

049in November. So we consolidated and have in the second week holiday conferences and grading day u again to create two full five-day weeks in the month and this is being pointed out because last month when we pushed to the consent we didn't specify which of whether you wanted this or you wanted the other one uh after talking with teachers and and uh building administration maintaining as much 5day week contact time as possible is the preference. >> Okay. Directors, any discussion on this item. Okay. And a motion's up. Chair, be it resolved the SE law school district board approves the consent agenda as presented. Resolution number 061026-5.0 consent agenda. >> Second. >> Resolution 061026-5.0 consent agenda. Resolution made by Director Polllet. Seconded by director Cole. Any discussion on the motion? Those in favor? I. >> Okay.

050Moving into our action items. Um we will now open uh our first two are regarding budget. So we will open a budget hearing u for for public input. Um, is there do we have any any public comment on the budget? So, open public comment. Mike, close public comment. Okay. So, now on to 6.2. Um, the 2627 budget adoption. Um, after much discussion at our our couple of budget meetings. Um, but Cece, you're up. All right. 6.2. Adoption of the budget for the 2627 item number 061026-6.2. Each year after approval of the initial budget by the budget committee of the district, the final budget is adopted by the board of directors. This budget reflects a balance between estimated revenue and expenditures for the upcoming fiscal year and as well as any changes or modifications to programs

051directed by the board that are less than 10% of any fund total after the initial approval of the general budget committee. The recommendation the administration recommends you approve the adjustment of the next year's budget by appropriating the amounts listed in resolution number 061026-6.2 two for the approval budget of the 2627 school year. >> Thank you. Um directors, when this resolution is made, we we'll have some discussion first, but the entirety of these um of these pages will need red and I only see it fitting as even though Adrian did fantastic only fitting that Josh does it again, but that's just me. So, um, directors, um, after our budget meetings and reviewing and any any big concerns, you know, uh, well, here I would like to also acknowledge Cece and with what's going on with state

052funding and everything else and trying to figure out where this goes and how this goes. Well done. That I I can't even imagine having to have put that all together for us. So, and and then how it was worked through and finagled to and the cuts that we all had to make as as as the budget committee. So, so that we've seen it. Directors, any any discussion on uh Yeah. And I I want to preface this by saying I I uh Thank you, Cece. Thank you, Andy. I know you guys worked really hard on this. I really appreciate it. Um, but I have to say that I'm going to vote no on this budget. And the reason that I'm going to vote no on this budget is because I do not believe that this district

053can afford to open another elementary school. We can see by how little money we have to run on that it is absolutely irresponsible to try and do so. And I hope that you'll listen to me when I say this, but um, yeah, that's that's all I have to say. I'm sorry. >> Hey, thank you. Appreciate that. Directors, any other discussion on the on the budget? Tom, >> um Andy, you said I don't want to put I don't want to jump ahead of anything, but you said you had received updated numbers for the enrollment at Whitmore. Um what's the variation? Can I ask ballpark variation between what is planned for in the budget and what we then we initially had a report of in the 60s >> and what's now is now in the high 60s

054the the variance is negligible. What will happen is again we've got the preliminary numbers and then we'll get through September and we do an October reconciliation. It's usually about the f the time that we do the first reporting of average daily membership and that's when corrections are made all around the state. Um and depending upon if they if they lose a few if they pick up a few that will change their total allocation for the year. Same with us. Um anything that passes through us to them that would be over. We would hold and then it would go back in May. Um, and that would also buffer out any variances over the year. Anything that's under gets readjusted and would come in, I think the December allocation for for a if if they were significantly

055higher. Um, but again, the October 1st is always kind of the corrections of the year because that's after everything gets settled across the state and all the summer moves are settled and registrations are done. That's when the per student calculation is redistributed. One more time. Yeah, there's always going to be a negligible amount of variation. We see it in our own enrollment every time you receive the board report. Um, we're just trying to keep it like we do in a conservative manner. Um but um we'll make adjustments um just like we always have um when it comes to um the breaks in um October and then also in January I can make a full adjustment to the estimates that allows us to if we're over allows us to um incrementally um be cut over this

056next six months. So the same things that will happen will happen at the charter level. It's it's a school and we will manage as a district all schools. So that's kind of how it works as far as numbers and estimates to OD. >> Does that answer your question, Tom? Yeah, I'll just say one more thing that um I was at the initial presentation and it was pitched as being it the Whitmore was going to be budget neutral by bringing in uh people that have left the district and I think that we're seeing last I heard in the ballpark of 600,000 getting redirected to that charter school. So that that does not coincide with what was initially pitched. However, that's not going to affect my vote on this budget and I will I will set that

057aside for now because we don't need to talk about that anymore right now. Tom, that's more in the ballpark of 400,000 of racks. Yeah. >> Okay. Well, Josh, I was kind of teasing you a little bit, but you up for it? >> Sure. I'm on. >> Okay. And we'll uh we'll all be following along to uh to jump on any misspeaks. >> Question. So, right here, Andy, how do I delineate that? Do I read this first or do I read these in a column? >> Uh read read the header education limitation. >> So read the whole header and then just go down to the next one. >> Okay. And then you can because then you can say general fund permanent rate education limitation excluded from limitation zero. General fund local option read the value excluded

058from limit zero. >> Okay. So do it like that and then go across. >> Okay. because there's a couple I think that like that. >> And then I have I have one other as I was reading through this. Um does he need to read the the very last line where it says it was declared adopted? >> Yes. >> Okay. So the very last line gets >> June 10th. Okay. >> Yeah. All right. Well, here goes nothing. >> Okay. Resolution number 061026-6.2 adopting the budget for fiscal year 20 through 2027. Adopting the budget. Be it resolved that the board of directors of the Suslaw School District 97J hereby adopts the approved budget as adjusted for fiscal year 2026 2027 and sets appropriations at 28,000 or I'm sorry 28,2454,989 now on file at the district administrative office

0592111 Oak Street, Florence, Oregon. Imposing the tax. Be it resolved that the board of s of directors of the suslaw school district 97J hereby impose the taxes provided for in the adopted budget. Number one, at the permanent rate of $3.89 per $1,000 of assessed value for operations. Number two, at the rate of 75 cents per $1,000 of assessed value for local option tax. Number three, in the amount of $0 for bonds and that these taxes are hereby imposed and categorized for the tax year 2026 2027 upon the assessed value of all taxable property within the districts as follows. categorizing the tax [clears throat] educational uh em education and limitation general fund permanent rate of $3.8928 with a limitation of $1,000. Am I saying that right? Okay. >> No. Uh it's it's per >> per thousand.

060Okay. And then zero excluded from limit >> zero dollars excluded. Okay. So, education general okay, how about I'll do it like I'll do a simplify here. General general fund permanent rate the educate education limitation of $3.8928 per thousand excluded from limitation $0. General fund local option education per,000 limitation excluded from limitation $0. General debt service fund $0 for education when limitation and excluded from a limit limitation making appropriations. Be it resolved that the amounts for the fiscal year beginning July 1st, 2026 and for the purposes shown below are hereby appropriated. Fund general 100 instruction again. Do I need to do function and amount? Yeah. Say function 1000. >> Okay. Instruction function 1000 amount 11,821,44 support services function 2000 amount of 8,246,134. Debt services function 51000 1,58,781. Transfer of funds function 52000 the amount of $150,000

061even contingencies function 6,000 amount of zero fund special gr special revenue grants 203 instruction function 1000 the amount is 1,389,7 support services function 2000 the amount is $477,690 fund 21st century grants 204 instruction function 100 amount of $125,761 fund Carl Perkins grant 206 instruction function 1000 the amount of $20,000 Even fund IASA title 2 grant 207 instruction function 1,000 amount $500 fund IDA grant 209 instruction function 1000 amount $357,634 fund title one grant 2-210 instruction function 1 $536,132 support services function $2172,160 fund Native American grant 212 instruction 1,000 amount $500 fund bus reserve 232 support services function 2000 amount $225,613 $13 debt service long-term function amount $211,800 even contingencies function 6,000 amount $60,000200 $60,200 even fund food services 240 community services function 300 amount is8 $811,372 fund student body 270 instruction function 1000 the amount

062of 46 $46,500 contingencies function $6,000 the amount is $378450 fund construction excise tax 280 facilities acquisition function 4000 the amount of $980,000 even unappropriated ending fund balance function $7,315 $315,300 even fund QSCB debt service 302 debt service long-term function 51000 the amount of $5,000 even unappropriated ending fund balance function 7,000 the amount of $51,300 even fund QSCB construction 402 support services function 200 in the amount of $3,000 even total appropriations equals 28,254,989 the above resolution statements were approved and declared adopted on this 10th day of June 2026 Six. Okay. Directors, any discussion on the motion? Wait, we would need a second. >> Second. >> Okay. Um, motion. Get the number right. 061026-6.2 adopting a budget for fiscal year 2026 2027. Uh, motion made by Director Hly, seconded by Director Milton Berger. Any discussion on the

063item? Um, real quick, head nods for uh roll call vote or yays and nays. We good with yays and nays? >> Okay. All right. Roll call. Roll call vote, Miss Free. I'll just drop that on your lap. >> Oh, at a girl. Okay. So, direct. >> Yes. Director Habberly, >> yes. >> Director Pimlot, >> yes. >> Director Plet, >> no. >> Director Posegate, >> yes. >> Vice Chair Miltonberger, >> yes. >> Chair Lacur, >> yes. >> Okay, motion passes 61. Adrian, thank you for your your input on that prior to the vote as well. Um, moving on to 63. Um, this is also needs to be read in its entirety, but it is only a page. So, anybody going to take Josh off the hook? >> Yeah. >> Okay. Adrian says he'll take this one.

064So, this is the supplemental budget 2526 CC, please. >> Uh, that's not on. Yep. >> 6.3. uh supplemental budget for the 2526 school year. Um item number 061026-6.3. A supplemental budget hearing is necessary when the adjustment to the fund exceeds 10% of the initial amount budgeted to that fund. When the district receives additional dollars after the original budget has been adopted, a supplemental budget must be approved by the board to expend those additional funds. The administration recommends you approve the adjustment of the current year budget by appropriating the amounts as listed in resolution number 061026-6.3 for the supplemental budget for 25 26. Couple of things before um you have your discussion on that. um in fund 100 when you look at the actual resolution um you're going to see that um we have the TAN

065loan and we have um more than one TAN loan. So you had approved last um August a tax anticipation note that was paid back in December. So we do have to show that those funds were not only received but also expensed. Um um in May you approved a tax anticipation loan that would close on 64. So it's in the same within the same year. So you're going to see both of those receded and an estimated of expenditures. Now whether those expenditures are they're just needed to be balanced in appropriations according to our finalization when we go through that at the end of June. So that's one thing. And then we also received a a large summer school grant at the beginning of the year. And so that was for this last school year and we're

066going to receive another one for the upcoming school year. So that is also addressed in what we have receeded and expended and the rest is just adjustments to the overall allocations that we received from different federal grants. Okay. >> Yeah. Directors, any questions on this one? And this is if you if you saw those dates, this is this is not the budget that we just passed. This is the supplemental to the budget that we are currently operating on. Um so for those who don't have a piece of paper in front of them in YouTube land. Um okay. Well, if there's no further discussion, Adrian, you have the floor. >> Chair. Uh resolution number 061026-6.3 supplemental budget 2025 2026. Be it resolved that the SIA school district board adjust the expenditure functions as presented. Fund 100

067general fund resource R1900 other local resources amount 413,798 requirement 1000 instruction amount 3,44,894 resource R3299 restricted grants amount $161,22 requirement 2000 support amount 1,646,596 resource R5150 loan receipts amount 8,999,482 requirement 5120 tax anticipation loan amount 3 uh3,982,992 total uh $874,482 total $8,674,482 uh fund 203 special revenue resource R45 500 federal restricted amount 20,000. I'm supposed to be reading down this column and this column, aren't I? >> Uh I think I think it's I think you're doing it right. >> Okay, cool. All right. Uh requirement 2,000, support amount uh amount 20,000. Total amount uh excuse me, resource total amount 20,000. Requirement total amount 20,000. Fund >> that clears it up. Yeah, well done. Fund 209 idea grant resource R4500 federal restricted amount 15,000 requirement 1000 instructional amount 15,000 uh resource total amount 15,000 requirement total amount

06815,000 fund 2110 title one grant resource R4500 federal restricted amount 15,000 requirement 2000 support amount 15,000 resource total $15 15,000 requirement total 15,000 fund 240 food service resource R4500 federal restricted amount 20,000 requirement 3,000 community food services amount 20,000 uh resource total 20,000 requirement total 20,000 >> anybody second >> second >> resolution 061026-6.3 supplemental budget for the 2025 2026 six budget. Uh motion made by Director Polllet, seconded by Director Cole. Any discussion on the motion? Roll calls or yays and nays? >> Yes and n >> yays and nays. Okay. Those in favor? >> I >> Oh, eyes and nays would be better because nobody said yay. Okay. Um All right. Moving on. And thank you. Uh item 6.4, textbook adoption, superintendent. >> Okay. Uh item uh 061026-6.4 textbook adoption. Every seven years each subject area

069selects and adopts new core curriculum materials. Social studies is a subject uh area up for consideration in the 2026 2033 cycle. A thong materials have been selected by local building committees to be presented to the board of directors. Elementary school uh social studies alive from teacher curriculum institute. uh middle school uh history alive from the teacher curriculum institute and high school uh world history voyages for from uh sengage learning US history through the lens uh 1877 to present from sengage learning and in the 12th grade American government uh sengage learning public review uh from April 13th to May 15th uh summary review of each committee materials was presented the board of directors administration recommends that the board directors approve approve Approve the social studies curriculum as reviewed by the building committees as presented. Uh, elementary

070school social studies alive, middle school history alive, high school publisher, uh, Sgage learning for the book titles, uh, world history, voyages and exploration, US history through the lens, 1877 present, and American government. Um, Andy, anything to point out in in our documents here or or uh directors, do you have any uh >> No, again, last time we're at a meeting where we were kind of in between, we had like a tail end of a public review. No additional comments came in during public review period. >> Yeah. >> And I do Diana, that was that was you that said, "Hey, if we have another day, we need to we need to kick it." And that was a that was a good plan. And so, thank you for that. So, directors, any any comments on this item?

071comments, questions? No. Well, a motion would be appropriate. Tom Director, uh, resolution number 061026-6.4, social studies curriculum adoption for 2026 to 2033. Uh, be it resolved that the Susla School District Board adopts social studies materials as recommended by building and staff committee for 2026 to 2033 as presented. >> Second resolution 01026-6.4 social studies curriculum adoption for the 20 uh 2026 through 2023. Motion made by director Posegate, seconded by director Plet. Um, any discussion on the motion? Those in favor? >> I >> Okay. U moving on to six five. So, uh, item uh 061026-6.5 opened.org or partnership. The district is currently district currently has no virtual digital option for students seeking enrollment in a virtual public school. In keeping with current policy and law, the creation of a new virtual program in partnership with opened.org would

072create a virtual public school for students in kindergartens K through 8th grade. Uh so students would uh uh that would be interested in the virtual public school are required to enroll in the district sponsored virtual school prior to seeking enrollment with a different provider. uh the legacy agreement that we have with another virtual provider uh expires uh as those students graduate. Administration recommends the board of directors approve the opened.org kindergarten 8th grade virtual education partnership agreement. Directors in your review of this um do we have any questions that come to mind about what this program is? And this is also first read. Um uh something to bring up and I'll try to bring it up again when we get to these uh items. All the B policies. Um there's a change in one that cascades

073to another to another to another. Um they're all very more clerical than anything. And those are also first reads, but it's going to be much more convenient to have those done voted on tonight. Um if anybody in the public I don't want I don't want it to come across that we're just rushing things and voting on first read. Um, but that leads me to I give that disclaimer to say is this one of those things that should also be in place by August even though this is a first read to make sure that we're right >> we're tied in with open ed >> because yes again not only do we need a virtual option this is also an option that's used by a lot of our local homeschool families and it would allow them to

074join in with the district to participate in our school uh facilities as a regular option as well as what a continuation of what they're already So, it's a it's a very natural fit for us. Um, >> I mean, we just adopted uh homeschoolers participating in the graduation ceremony, so this seems that's great. Um, and I understand this is a way that we can um playing more in our umbrella for >> Well, and again, this is again two things happen here. Again, we are claiming true homeschool families that are not on the regular registry while they complete regular academic work and also students that we were losing to other virtual public charter schools, we are keeping them. So, this is a positive revenue piece all the way across the >> and this only affects other digital

075programs, right? >> Only digital programs. It is not an onsite program >> at all. >> No. >> So, what does this entail like the school doing to make this work? We're responsible for reporting their attendance. Um we're responsible for maintaining their transcript. Uh opened.org conducts um the education with licensed educators. They report to us what they earned. We mark that and if those students want to come to us for specific classes during the day, that's already written into the agreement. So, a lot of these things that that we do kind of outside, like we have an agreement with like Evergreen Charter, like that's one of our big virtual charters that takes care of high school kids, but those kids come to us for like music and auto shop and those and welding and those sorts

076of things. But because it's not our program, we have to have a secondary agreement with them for some sort of like basically u tuition recapture. This includes that in the agreement already. >> Now is this just I want to so right here this line says susa students interested in a virtual public school would be required to enroll in the district sponsored virtual public school partnership before seeking outside enrollment. So those those homeschool families who already have their own curriculum whether it's a digital version or or the mom used to be a teacher what whatever the situation is. if they are not part of this public school, can they still participate in the sports and the hand? >> Absolutely. That that's an entirely separate issue. Okay, that's already that again as the former athletic director from

077the high school like that's something that's been settled in law for like 30 years. Yeah. >> And it always comes up, can virtual kids participate in athletics? And the answer is yes. Their parents live in the community. They pay property taxes. That's why they can participate in sports and other activities. >> Good. Um, and again, like if who this really impacts more than anybody else is if we have a student in school today that wants to go to a virtual program, I can direct them here first before they go outside. And for our parents that are in the community that are already using this through another provider can transfer to us and we manage their records and options locally. >> Okay, good. >> I have one question, Andy. Are there other options outside of opened.org

078and and if yes, then why did we select opened.org? >> There are other there are other providers and it basically boils down to three. Um like I know this curriculum a bit. It's very solid and we have 30 students in the community right now that are attending opened.org or programs through another provider and a lot of those kids will be coming to us and as new enrollies come they're directed our way. Um open ed is primarily a K8 program. They're expanding 910 with one other district. Um and so at 8th grade coming out of eighth grade they'll have to make an option. They'll have to make a change. Um but they've been around for a while. Um, I've worked with them when they used to be called Teach Northwest and they have a program uh

079in Marcola. So, again, it's an evolution of a program that we're already familiar with. >> Directors, any other comments? Well, I have one. If we have a child in school today, admin needs to go and let them out because there's nobody else there today. >> Yeah. Yeah. If if they're in school right now, we have a bigger problem. come to the exit door. Yes. Because you were in school right now. >> Because our custodians aren't around either right now, so they're pretty well trapped in. >> They are getting hungry. >> Yes. >> Okay. Um directors, any other comments on on this one? Comments or questions? If not, we're ready for that motion. >> We're chair be resolved that the Susla school district board adopts opened.org virtual education partnership as presented. Resolution number 061026-6.5 opened.org partnership.

080>> Second. Resolution 061026-6.5 opened.org partnership. Motion made by Director Milenberger, seconded by Director Hly. Any discussion on the motion? >> Those in favor? >> I annual transportation agreements with other districts. Superintendent 66. >> Okay. Uh item uh 061026-6.6 six transportation training agreements with Mapleton School District, Myrtle Point School District, Blatchley School District, and Lewis Transportation Incorporated. Uh uh for many years, uh DMV has executed a formal written inter agency agreement that authorized Oregon Department of Education to operate as a third party commercial drivers licensing skills testing entity. While OD has responsibility for school bus driver certification, O.DMV DMV has accountability to the Federal Motor Carrier Safety Administration for CDL testing and licensing. OD does not employ the skills test examiners who administer the test to drivers, but rather bus companies and school districts employ the

081examiners who administer the test. No formal uh written subramps were ever established and no written verification of insurance and shy bonds requirements were being met. The agencies have completed the process for compliance and the district entered in would be entering into transportation training agreements with Bachley School District, Mapleton School District, Myrtle Point school district as well as Lewis Transportation. These agreements would end on July 1, 2026 and all entries has expressed uh contract renewal for the next cycle. Administration recommends approval of the transportation training agreements as presented. This is our and you see when it expires. So we'll have this again next year. >> Correct. So uh any discussion on the item? Then motion would be >> board chair [clears throat] be it resolved that the suslaw school district board adopt the transportation training agreements

082as presented. Resolution number 01 061 026-6.6 Six. Transportation training agreements, bus driver testing. >> Second. >> That was like a >> What do What's your call? I say Tamara. >> I say Adrian. >> You say >> I say Adrian. >> Okay, Moren. You're You're the You're the tie break. Was that Adrien or Tamara? >> Yeah. >> Okay. Resol resolution resolution 061026-6.6. Motion made by Director Havly, seconded by Director Cole. After further deliberation, Director Cole. Uh, any discussion on the motion? Those in favor? >> I. >> Okay. Um, superintendent 67 budget opening. Budget committee opening. Uh >> we will not >> item 06102-6.7. Budget committee declare opening position two. Uh the term of budget committee position 2 expires in June 2026. Vacancy is declared as of June 10th, 2026. Position 2 is a three-year term expiring

083June 30th, 2029. Administration recommends the opening of budget committee position two to be open with a deadline for application to receive by September 30th, 2026. Okay. So, um, director, spread the word. Um, this of course will will vote on this too, but but spread the word to those you know and those on the budget committee. Spread the word as well. Um, we actually have a a another one, but we also have a a volunteer to keep that one, but we'll get to that. Um, so, uh, Tom, >> can I ask which member this was? >> Uh, who was >> this was? This was Nora Kent. She came in to Phil the last year of the third year of this term. So, the term So, the term naturally expired. Yes. >> She and is she's uninterested

084in >> she is not interested in serving again at this time. >> We got to recruit. Okay. Right. >> Yeah. Thank you. Thank you for that. And that same question has a different answer for this next uh the next seat uh for position four. Um so directors any any discussion on this one? If not motion. >> Uh chair be it resolve? Do we have discussion? >> I was just going to say thank you to the budget committee members. We had a really great committee. It was really interactive. Thank you. Appreciate them all for volunteering. >> Here we should do something like raise hands when you want to say something and then I would notice it. >> All right. Chair be it resolved. The Science Law School District board of directors declare budget committee position 2

085open. Resolution number 061026-6.7 budget committee appointment position two. >> Second. >> Clear on that one. Resolution 061026-6.7 budget budget committee appointment position two. Motion made by director Paul. Seconded by director Cole. Any discussion on the motion? Those in favor? >> I. >> Okay. Position uh budget opening position 4 has a little bit different but uh superintendent go. >> Okay. Uh item 06102-6.8 uh budget committee uh declared opening position 4. Uh the term of budget committee position expires June 2026 and vacancy is declared as of June 10th 2026. Uh position 4 is a uh three-year term expiring June 30th 2029. administration recommends the opening and appointment of budget committee position 4. Budget committee uh member Ivy Meadow would continue serving in this committee until June 30th, 2029. If no other applicants are received by September 1,

086Ivy Meadow would be appointed to continue serving this budget committee for the next cycle. So that so yes, we will accept applications for that and then do our voting if we do get multiple and multiple for position two as well. Um but Ivy um is willing to continue in that position and so that's that. Um any further discussion on the on this item? Uh, okay. A motion. Adrian chair. Be it resolved the SCAWA school district board of directors declare budget committee position 4 with a term expiring declare budget committee position 4. Shouldn't that say open? With a term expiring June 30th, 2029. Resolution number 061026-6.8 budget committee appointment position 4. >> Second. >> Resolution 061026-6.8 budget committee appointment position 4. And you're right to add that open word in there. Um motion made by Director

087Polllet, seconded by Director Milton Berger. Discussion on the I on the motion. Those in favor? I. >> Moving on to 69. Okay. Um everybody's most thrilling topic. Uh 061026 6.9 readoption integrated pest management plan. As per state law, the integrated pest management plan of the district must be reviewed and readted every 5 years. A any plan adopted before January 1st, 2026 must be reviewed and readopted prior to January 1st, 2027. Uh previous plan was adopted in 2023 and would have been revised and renewed in 2028 prior to the passage of new legislation. The administration recommends the review and readopting of the integrated pest management plan. There's a lot of pages of this plan. So this plan in essence covers what we can use legally, how it can be applied. This covers uh pesticides, herbicides, um

088uh other treatments for um mollisks and other critters. Um again we keep records uh we use very limited amount of of chemicals. We have tried uh different things over the years. We've tried uh again they have weed burners. They have um weed steamers. We've tried um again vinegar based solutions. It's better that again we find a three-day weekend and put up an application notice and do it once or twice a year. It's been our most effective plan. Yes. >> Um I'll just put it this way. Has Mike Allen ever complained about this policy? >> The the climate guy every Friday. >> No. >> Okay, then it's fine by me. I'm happy to p the question. >> Okay, >> dude. I thought the buses were all parked at the barn. >> Apparently, there was one to

089get thrown under. >> GM and me. >> I'm just saying anybody would have a problem with pesticides, we would be hearing about from him about it. So >> when you look through, right, a lot of it is just about like using the least amount of stuff that you can use to solve the problem, >> right? >> And again, we put up when we put up notice so people know to avoid it. And typically, again, it's again done after hours. Again, once it's once it has dried and cured, there's no there's no real issue. >> I just scanned it in orange and it wasn't there. So >> we we use a minimum amount. We don't do anything near um ditches or runoff ways. Yes. >> Okay. Before he puts me in his newsletter, Mike, I I

090intended to list you as the authority on safe chemical practices and environmental stewardship. So, thank you, Mike. >> Mike. So, this again is if there's no other questions about this, this will go up on the website with the updated piece that it was reviewed and readdopted today. Um and then in 2028 we would begin the regular site cycle in compliance with the new law. >> Wonderful. Any further discussion on this item? >> Motion board chair. Be it resolved that the suslaw school district board of directors review and readopt the integrated pest management plan as presented. Resolution number 061026-6.9 redoption of integrated pest management plan. Second >> resolution 061026-6.9 readoption of integrative pest management plan. Motion made by director Havly, seconded by director Miltonberger. Discussion on the motion? Those in favor? >> I. >> Okay. Um

091my I I'll give my disclaimer again uh for those in YouTube land and and here as well. Um all of these these next six one two three four five six on the next page. >> Language. >> Yeah. These next Yeah, these next six are all of our B policies and the the law change up in the one kind of cascades into all the others. They have very few sentences. This is all first read. It it will be beneficial to district staff to pass these this evening. Um, of course, unless you have a concern with with how they are changing, um, how the verbiage is changing. Um, that way it can be put into practice and so when we're back here in August, it's all it's all ready to go. And this is this is a

092lot about the the the B how do you define the B policies? These are board >> the these are these are board authority board scope of duty. >> Yeah. Yeah. That's that's that's a great way to say that. The board scope of duty policies. So we'll start with BBAA. >> Okay. Uh policy BBA board members authority and responsibilities item 061026-6.10. There have been multiple changes to training requirements, executive session limitations, and ethics laws over the last several years. This policy consolidates all the changes into one reference policy. Administration recommends that the board of directors adopt policy BBA board members authority and responsibilities and delete the related BBAA policy last updated in 2013. Directors, any discussion on this one? >> The changes identified are highlighted in blue. Is that correct? >> No, >> it is a

093total re. >> This one is a total rewrite. Um what what you'll find are the primary um changes are in requests for records, requests for legal opinions and the limitations to executive session. It also lists your training requirements as um for uh I just lost both out of my head. uh mandatory reporter and you have a >> public meeting >> and a public meeting law training each year. Um >> each term. Each term. >> Each term. Yeah. And then request for records. Again, really >> time out real quick. The the mandatory reporter that's each year public meeting once every four years. Yes. >> So um request for records. Again, if a board member wants records, again, if it's going to be a significant piece, uh, it has to be approved by the board. Request for

094legal opinions. Again, no individual board member can request a legal opinion because it generate it generates a cost that would be that be debated by the board. Um, again, vis again like contracts or agreements. This is something other districts have been stung on before where an individual goes out and engages let's say with um a landscaping firm and then this comp this contract comes into the into the office and we don't have money to pay for it. You are now legally responsible for that contract because you didn't have it wasn't fully executed by the board. Uh visits to school follows along with our um current policies. Mandatory reporting is new since the 2013 update. Oregon's ethic laws is new since the 2013 update. So th those are the big changes. It was easier to do

095this as a complete rewrite than to try and edit this together. Um the primary language for what's left if you set them side by side reads the same. It's just those new pieces with public meeting law organ ethics those pieces. So yes, that answer your question, Diane. Diana. Okay. Any other discussion? Yeah. Any other discussion on the on this item? Nope. That a motion is appropriate. Tom really wants to give this one. Sir uh chair be it resolved that the susla school district board adopt policy BBAA board members authority and responsibilities as presented resolution number 061026-610 policy BBAA board members authority and responsibilities >> second >> resolution 061026-6.0 O or 610 policy BBA board members authority and responsibilities. Uh motion made by director Posegate, seconded by director Milton Bberger. Any discussion on the motion? Those

096in favor? I. Okay. BDC. Okay. Um item uh 061026-6.11 uh policy BDC executive sessions. Uh there have been multiple changes to train requirements. Executive session ethics laws. This is a companion to policy BBA. Administration recommends that the board of directors adopt policy BDC, executive sessions and delete the related BDC policy adopted in 2013 and last updated in 2023. Um once again this is a complete rewrite um because there have been so many edits. Uh but again your primary changes are the topics of which an executive session can be held. There's been limitations in some and expanding in others especially talking about safety cyber security and those have been the new additions to the list. >> Well and since we passed six uh 610 is pretty much this 611 just goes hand in hand with it.

097>> Correct. Yeah. Because what what you're what's going to happen is that the language that's in that we just passed now reflects what's here. If we leave this into place, we're going to have an inconsistency until September, >> right? >> That's why they're all grouped together. >> Yeah. [clears throat] >> Board chair, >> go for it, please. board chair. Uh, be it resolved that the SUA school district board adopt policy BDC executive sessions as presented. Resolution number 061026-6.11 policy BDC executive sessions. >> Second >> resolution 061026-6.11 policy BDC Executive Sessions. Motion made by director Havly, seconded by director Plet. Any discussion on the motion? >> Yeah, we so we discussed all these in the policy committee. Um, one of the things that came up was like why is the press allowed to attend if they're

098not actually allowed to report? Uh, and it's for accountability. Um, just to make sure that if we do do an executive session, they can be there and they are not to report on anything that we do that comp that is in line with these laws. But if we were to break our break these laws in the executive session, they could report on that. Uh and then also like why can the press not come to some? And it's like if we are suing that press, they can't come to the executive session where we discuss suing them. So anyway, color commentary at this point, I guess. Thank you. >> Did we already have a motion on that one? >> Yeah. Yeah. Just vote now. Those in favor? I >> I >> Okay. 612. >> Okay. Policy dating

099down here. >> BDD uh board meeting procedures item 061026-6.12. Again, multiple changes your executive session limitations and ethics laws. This is a companion to BBAA and BD. uh administration recommends the board of directors adopt policy BDD board meeting procedures and delete the related BDD policy first adopted in 1997 and last updated in 2013. Again, this is again it's a complete rewrite and it basically defines your quorum vote needed to exercise powers member voting abstaining from the vote and then parliamentary procedure being here general guiding operating framework. >> Yeah. And a lot of these things as we go through this these are things that we're already currently doing and and have adopted but now they're Yes. >> Yay. One of the things in policy committee was that uh having not if we have a forum um

100even if we don't have the four the full board it doesn't change the amount of votes that we need for a motion to pass. It's still four. So even if there are five people there you still need four. You won't pass it with 32 >> noted. We ran into that with budget committee a couple years ago where we had eight people present. We needed eight as the affirmative vote to get us to where we needed to be because again it's eight of the entire group not the majority of who might be present that night. Yeah. >> Any further discussion on uh 66 which one are we? 612. >> Nope. Motion's chair be resolved school uh school district board adopt policy BDD board meeting procedures as presented. Resolution number 061026-6.12 policy BDD board meeting procedures. >>

101Second >> resolution 061026-612 policy BDD board meeting procedures. Motion made by Director Plet, seconded by Director Cole. Discussion on the motion. Those in favor? I. 613. Another B. Okay. Uh item uh 061026-6.13 policy BDDC board meeting agenda uh multiple definition language changes reflected in the B series. This is presented now to avoid confl conflicts between related policies. Administration recommends the board of directors adopt policy BDDC board meeting agenda and delete the related BDTC policy last updated in 2013. Directors any comments or questions on this one? This is uh as I read through it. This is how we are currently operating. Okay. Motion then please board chair be resolved school district board adopt policy BDDC board meeting agenda as presented. Resolution number 061026-6.13 policy BDDC board meeting agenda. Second >> resolution 061026-613 policy BDDC board meeting

102agenda. A motion made by Director Miltonberger, seconded by Director Habberly. Any discussion on the motion? Those in favor? I 614. All right. Uh item 061026-6.14 policy BDDG recordings and minutes of board meetings. Again, multiple changes to exec sessions. Uh we're presenting this now to avoid conflicts with other policies. Administration recommends that the board directors adopt policy BDD recordings and minutes of board meetings and delete the related BDG policy last updated in 2020 and originally adopted in 2013. any >> Yeah, I would just say the the primary change here is that since this was really last change is that um again our meetings are recorded and posted on the internet um for people to see and that's that is what's covered in the policy. >> Uh I'm reviewing this again real quick. Um does this have

103anything because we also live stream. Did I miss that in one of our other policies that I already went? >> No, we again we live stream because we can we build the archive for the recording at the same time. Technically, we could set up a camera, record the meeting and post it within a week. >> Okay. >> So, so if if we have a technology glitch for some reason, internet's down, as long as we record the meeting and post it within seven days, >> correct? We we may have some grumbles about it wasn't live streamed, but we're not we're not >> Yeah, we're not out of compliance with any policy if we're not live streaming. >> Okay. >> I guess I I guess I have one question. I I feel like I missed this the

104other day, but uh I'm looking at uh number five in the subscript here. If minutes are kept in a in a recorded form, all voting will use a roll call vote. And if minutes are kept in written form, the minutes will identify the vote of each member. Is that an eitheror? That's an either or. Debbie does record your votes by person. >> Cool. >> Yeah. >> And yeah, those are reflected in the >> just wanted to make sure that like because the if minutes are kept in a recorded form, all voting will use roll call >> because you could do it either way, but your minutes are your legal required record. We hang on to those forever. Supplemental materials are typically purged within a year. And your recordings, we don't have to post them for

105longer than a year, but we've got archive going back. It doesn't cost us anything to leave them out. Of course, >> on that, maybe we should take a roll call vote to see if we need Debbie to take a roll call vote with every item that ever comes up. >> Big nay. >> All right. >> Okay. So, >> I would say I always on our minutes put who voted for a Yeah. And that's and and it's always in bold, too, so it's easy to find. Um uh so uh we're at 6:14. Uh a motion would be in order unless there's further discussion on the item. >> Chair, be it resolved school district board adopt policy BDDG, recordings and minutes of board meetings as presented. Resolution number 061026-616.14 policy BDDG recordings and minutes of board meetings.

106Second >> resolution 061026-6.14 policy BDG recordings and minutes of board meetings motion made by director Paul seconded by director Posegate those in favor wait any discussion those in favor >> I I 615 the last B all right um item is 061026s 6.1 15 policy BD board meetings, notices and communications. Uh again, multiple changes in executive sessions over the last several years. Requirements for video recordings of meetings. Uh this policy is a companion to be series and presented down to avoid creating conflicts with other updated policies. administration recommends the board of directors adopt policy BD board meetings, notices, and communications and delete the related BDBDA policy adopted in 2013 and last updated in 2023. Well, directors, any uh any questions on this one? Questions or comments on this one? If not, straight to a motion. >>

107Board chair, be it resolved that the Susla School District board adopt policy BD board meetings, notices, and communications as presented. Resolution number 061026-615. Policy BD board meetings, notices, and communications. Second resolution 061026-6.15 policy BD board meetings notices and communications. Motion made by Director Hly, seconded by Director Miltonberger. Any discussion on the motion? Those in favor? I. >> Okay, moving on to 16 um 6-6 or 6.16. Um, this also is is first read, but seeing as there will be practices for some of these sports, this ought to be voted on this evening as well. But, uh, superintendent, please. >> Okay. Uh, item 061026-6.16 OSA cooperative sports agreement. Uh, OSAA allows schools to partner together to provide activity programs jointly between districts when one district does not have a comparable program to offer their students. Uh Maple

108Ciso High Schools re received a request from Mapleton High School to enter a cooperative agreement for football for the upcoming 2026 27 season. Uh Mapleton does not have a sufficient population to offer the sport on their own and requests that SHs include their students on the football team. Uh this cooperative sports agreement will be for one year. Administration recommends the board of uh directors grant approval for the cooperative sports agreement for football with Ableton for one year. Any questions on this one? >> Uh just just one. Uh in in their board meetings at Mapleton's board meetings, they've talked about maybe switching to a charter or instead of uh instead of a regular school district. Will that have any effect on this? >> No, it does not. >> Cool. >> How many students and is there

109any noticeable >> on the back? >> Oh, and is there any noticeable financial impact? >> No, no. Again, typically we have three or four kids at most that participate. They can parents are required for travel. So, yeah, it it's a non-impact for us. >> Well, well, okay. To Adrian, Adrian, to that point. Um, so I just need a quick point of clarification. Um, I am I am a wrestling coach to one of the Mapleton students that would be would be coming here to play football. Um, does anybody see that both well wrestling coach and friend of the family? Does anybody see that as a conflict of interest? No. For me to vote yes on this. >> If there's no financial impact, then you can vote. As far as I'm concerned, >> just wanted to make

110sure that was, you know, so if if I ever public a foy when I say, "Hey, welcome to Sus Law," it's it wasn't a an invitation. It was just a a thing. So, even though he wrestles for us, >> um, well, to clarify, if if what you're saying is I care about this kid, that's great. We care about all the kids. If you're saying this family's paying me, then no, don't don't vote. But I don't think that that's what you're saying. >> Much like much like my contracting invoices, nobody can afford. >> That was probably a bad thing to say out to the public. Now I'm not going to have any work. I work for cheap. Okay. Just buy me some meat. We'll be good. Um, all right. So 616, uh, OSA Sports Cooperative. If

111there's no further discussion, we have a motion. Board chair, be it resolved that the Suslaw School District Board of Directors approve the agreement for a cooperative cooperative sports agreement with Mapleton for football as presented. Resolution number 061026-6.16 OSAA cooperative sports agreement with the sailors. >> Second resolution 061026-6.16 OSAA cooperative sports agreement. Motion made by Director Hively, seconded by Director Polllet. Any discussion on the motion? Those in favor? >> I. >> Okay, that concludes our action and discussion items. Uh jumping into our reports and information. We'll start with superintendent, please. Okay. Um again, personnel report for June 10th, 2026. Um certified educators Brandy Bailey reassignment by reduction of force transfer of counselor to SCA elementary school. Heather Opitz reassignment by reduction to force transfer of teacher to SCA elementary school from math intervention SCA middle school.

112Uh Sheena Moore redu reassignment by reduction and force transfer to sped resource room teacher at elementary from resource room high school. Uh Jessica Lane, reassignment by reduction in force, transferred to chemistry, physics at Scissa High School from teacher Sea Elementary, and a new hireer, Madison Reynolds, life skills teacher, Sisa High School for the 2627 school year. Uh classified and paraprofessional staff uh uh Lori Clark, transfer uh to life skills aid and transition supervisor for high school. Christy Heler, reassignment by reduction in force to attendance aids high school. Uh Jay Nillis, reassignment by reduction to force to general education aid middle school. Cynthia Parker, reassignment by reduction to force to literacy aid elementary school. Julie Caro, reassignment by reduction of force to classroom aid, Sisa Middle School. Amy Pledo, reassignment by reduction to force to life

113skills aid elementary school. Rea Stutler, reassignment by reduction force to life skills aid elementary school. Uh no changes in confidential or coaching. uh reassignments uh or resignations, retirements or other separations. Uh reduction in force certified staff Alisa D. Nicola uh reduction force counselor SLA elementary school recall option to September 2028. Sarah Smart reduction in force counselor SLA elementary school uh recall option to September 2028. Casey Polarmo a reduction in force kindergarten teacher Sisa Elementary School recall option to September 2028. Edward Rivbo reduction enforce band teacher SCA middle and high school recall option to September 2028 uh released from this obligation with resignation as of June 8th uh uh as he's uh moving out of state. Uh reduction of force classified staff Allison Carter attendance aid SCIA high school uh moving to recall list until September

11428th. Uh Don Shaw, Literacy AI is elementary school, uh moving to recall list until September 2028. Uh general separations of employment, Jeff Gray, school bus uh route driver, Brena Caldwell, permanent school bus driver, Madison Carneahan, special education life skills aid, and Jason Metting uh physics and chemistry teacher, Sya High School. And in the meantime, we've also booked an additional bus driver substitute. Uh next part of my ex in uh report goes into ret required instructional time executive order 2606. Uh we did approve u the updated calendar that reflects this. Um again the general calendar has been reconfigured to meet those requirements and reflect pending changes in how student instructional hours will be calculated moving forward. Uh again, all schools must schedule at least as many hours for 2627 as was scheduled in the 2425 school

115year as the baseline. Uh knowing that um as the permanent rule making process goes in, the 30-hour allowance for conferences will be disallowed going forward and the 30-hour allowance for professional development will be disallowed going forward. Uh so again we've reduced two conference days, restored two curriculum days and eliminated the K8 orientation day. So in in essence next year this adds back 36 hours into uh which covers anything that we have lost with um furlow days. This year our total variance is under four hours. So we're not putting together a formal restoration plan. Um it just again we're meeting the criteria. we already have more hours than we needed and the variance is less than four hours at the greatest. So, um kind of putting forth the formal plan, we we'll just post that we're

116not reclaiming those days. Um we've already reset the schedule for next year in anticipation for 2728. We're on target and on time. Um there there's a new calculation going forward called student instructional time. In essence, this is first bell to last bell uh which tells you how long you've been there uh all day. Uh this does not include your passing periods, recesses, and other breaks. That is called instructional hours. Um Oregon doesn't have a regular um calculation for a mandated number of days. Um, but if you would like the statistics on who has mandated days and what those allowances are, when you set those side by side, you will find out that a district, let's say like Alaska, which has 180 mandated school days, also has an allowance for 10 days of professional development. Their

117formal offering is only 170 days. We're putting together 173, right? And so again, like there are so many nuances and variances because there's no consistency in any state law. People are blowing right by and they're saying, "Well, you're just not attending as much school. We're actually attending more school than schools that have more assigned days because they have different allowances that I haven't been disallowed by their state." So, um, again, no remediation plan is required. Um, we meet the baseline. You've got your statistics there. Um again our variance between last year and this year with other internal changes we made elementary is off by two hours 9 through 11 is off by four hours. We actually picked up time on seniors um with our plan and then uh we look at our actual hours, our

118inclement weather hours, furlow hours, conference time um and then what we'll have going forward into 2627 which winds up being uh again plus 16 hours at the elementary plus 11 uh at the high school and plus uh for the seniors. uh with our bell-to-bell instruction calculation being uh better than baseline in any given year. So, if there's any questions, uh feel free to shoot them my way, but um I'll post tomorrow that we're not putting forth the restoration plan and finish my state reporting by the deadline at the end of the month. >> Great. Thank you. Um again we talked about integrated pest management um already that's been readopted. You've got your comprehensive list of herbicides, insecttoides, molecides and fungicides. Uh we haven't done accident and injury report in a while. We I didn't do

119it last uh period. So we're reporting the last two periods together. Uh this has been reviewed by the safety committee as of May 20th 26. Uh there have been no identified structural facility deficiencies and the incidents are not for lack of training or instruction. The incidents have been determined to be accidental in nature. Uh where there are student behavior related incidents, those summary uh reports uh include a nonidentifiable code to show multiple incidents involving the same student. General accidents and injuries are presented first. Accidents, injuries are the result of student initiated contact with staff members or students are presented in the second table. This is the report for the last two reporting periods of January through June of 2026. So as you go through the list um while the student injury or student initiated list

120um uh again if you track those group by date you'll have um like one student that causes multiple incidents on the same day before they are sent home. Um and when you look at this as where we were in the previous period, uh with some reconfiguration on what we're doing at the elementary school, uh the a the aggregate number is actually reduced. Um I don't know if miss you do you have you want to planning on talking about the uh sensory room at any point in time tonight? >> I can. >> Okay. because again that's been part of the reduction of a lot of the single stray incidents and it's pretty well down to um again what I would say are uh students with some chronic behavior issues. If you Yeah, if you go to

121the >> Yeah. Yeah. Yeah. Do that now. >> Thank you, Lisa. Yep. I >> think he's just kicking it on. Okay, we good. Awesome. Um, so yeah, over the over the course of time, um, you know, when you look at this kind of report, it's it's really alarming. Um, and there were enough of the repetitive, um, studentto staff injuries that were happening within certain of our special education classrooms. um and with certain repeat uh not offenders but the for lack of a better term um the same students doing the the damage. Um at the elementary school we saw a pretty big uptake in some of our like kinder and first graders who were really escalating to the point of um tantruming and hurting people especially the administrators who were getting hurt on a daily basis.

122Um there was kind of a a confluence of really happy stance kinds of things that happened. We had a student um who was a repeat aggressor um and he ended up going to homeschool um because the environment just was not the greatest environment for him. I mean, everybody did their level best to try and help him meet um the needs of that environment for himself. Um as such, it freed up a staff member and I had already been having this kind of brainchild of an idea for what to do at the elementary school and I looked into research around sensory um sensory interventions for students who escalate. What a sensory intervention is, it's an occupational therapy approach to uh helping kids navigate their own body systems. Because when you're a little and you don't know

123what it means to be disregulated and all of a sudden you're just your body is not in control, your brain shuts down, everything shuts down, and you do things you might not normally do. So, this approach was to create what's called a sensory circuit room. And within the room, we have four zones. One is what's called a propriceptive, one's an interosceptive, one's a um I can't remember the other one. And the fourth one is uh just a calming zone. So one of them, the propriceptive I believe is heavy work. You get their joints really working hard. So it's like a trampoline bouncing, a swing that's pushing really hard. Um then you go to another one that's more uh active motion where they're springing and jumping and bouncing. Um, then there's balancing that happens, like a

124balance beam type area. And then the last zone is is more of a tactile zone. And what you can do in the tactile zone as they're kind of regulating after they've had more heavy physical work, you can bring in the academic pieces. So, they're working with numbers, they're working with letters as they use their tactile stuff. Kids can go through that circuit multiple times until they regulate. and once they've regulated can go back to class much more uh able to to start to learn and be able to integrate with the classroom. We had seven students, seven or eight students that we piloted it on over the last six to seven weeks of school this year. the three teachers who had students in that um classroom when I queried them for some data collection at the

125end of the year, all of them were giving it a thumbs up and yes, those students were coming back to our classrooms in a much more regulated state. The other part of that that was also helpful and you guys can chime in if you would like to. I'm hopeful that it alleviated some of the pressure that the two of these people had to feel when they had a kiddo who was escalating out in the hallway because it was a natural place for a kid to hopefully if you can get them to go in there, right? Um to go into that room, not be screaming awful things out in the hallway or hitting and hurting these people, but going into the calming zone and going into a nice little sensory space that they could just shut

126down for a while. Um, so I think we're going to try I'm going to be working over the summer to try and plan out how I can expand that. Up front it cost hardly nothing. I put it together on a shoestring because I knew from the occupational therapists that I worked with some of the tools that you could kind of make and and really put together for not expensive, especially if you don't order through the special education cataloges, right? If you just do this kind of on your own. Um the the tricky bit is going to be we lucked into the fact that we had an additional staff member. Um that staff member will be staying. Cross fingers. Um however, if we grow it, we might need to add pull staff from other of the

127special education classrooms to kind of help cover because if you get much more than seven or eight kids going through that room, it's too much. You really can't have seven or eight going through at once right now. right now we have one or two going through at a time so they can really get the focus in and get themselves re um you know regulated. Anyway, that's one of the interventions that I'm putting forward and it so far has seemed to make a difference. >> Yeah, sounds great. Thank you. >> Yeah, Andy. >> I just wanted to touch base about the um accident report. So you'll see a you probably know I don't know if you've noticed or not but a remarkable reduction in the number of accident reports that have gone out. Um this year

128I implemented an escalation tracker. So we we were kind of in this paperwork shuffle of an escalation happens. They fill out an accident report. They write a referral. So it was all of this paperwork. So I basically created one form through Synergy that they fill out. It's very much like the accident report um except for it has additional things like what PPE was used um what what was the antecedent to the behavior what was the you know who was in charge who so anyway it's this escalation tracker so what is not reflected in the accident reports are many many many escalation trackers that just didn't result in injury so I just wanted to kind of share it's not a those things happen, but they don't always result in an injury. So, um, and usually we

129get the kids back on track, but it's a nice piece of data to go back and look at um, we can kind of look at trends like what were the what were the triggers happening that so we see this kid escalating over and over and over again. What were those triggers that you know what what strategies were working to help deescalate and regulate child? So, anyway, just wanted to share that with you. >> Thank you, Hendy. Anything else? Uh again, >> upcoming meetings, >> summer school begins on uh Tuesday. Monday will be our teacher work day. Then uh summer learning begins the 16th. Um myself and Miss Sarang from the elementary school are going to present at the KOSA summer conference on the 16th. and that again. And then we got some state reporting to

130finish up in the office between now and July, whatever. And uh that's kind of where we're at. That would conclude my remarks for tonight. >> Thank you. Appreciate it. Um we'll jump to uh the business manager communication CC. I have a couple of couple of things. Um I want to um show you um you have like a pink piece of paper here and on the front it should say um SUSA school district May statement fiscal year 25. So often we talk about that um May is a very busy month. We're working in three different years. We had to look back. We had to look forward and we have to live in the current and close it out. So that's kind of I wanted you to kind of experience um that a little bit um by

131looking at this paper. Now I highlighted the most important part. Um back in May June of last year we talked about little things that we were going to do to make better on our reconciliation with the prior years because that often erodess our um ending fund balance or our rollover funds. So, we talked about um when we reflected back on the years all the way back to 20 um 21 um a big part of it are estimates and paybacks from the state school fund. So, on average it was about 400,000 in our paybacks. You can see that this um the reflection of the 2324 school year meaning that the overpayment so they reconcile our estimates on our local revenues and then um against what we stated we were going to have and then what we

132were paid. So usually there is a reconciliation that comes back. We often want that not to be a negative um and the payback. So we're working our ways on that. A couple of different things we worked on. We're um reaching out to the um Lane County um Lane Council of Governments to kind of give us a population prediction because we know birth rates are lowering. We want to make sure that our enrollment is accurate. Um we feel that that um our estimates for the next five years are fairly accurate with the trends and are historical. So we've done that. We've also gone into to making sure that our local resources are properly estimated at at the at the um according to our historical highest level. So um which is usually on average about 96 97%

133on our tax taxes that we receive. Um so slight little changes. So we made slight little changes prior to that um review of our um shortfall of um in 25. And if you flip the page, you can see we are now um on the May statement for the fiscal year of 26. Um you will also see that our um we've reduced the negative payment for for the reconciliation or the payback number by 156,000. So instead of 400,000, we were at um 264,000 on the payback, but it gave us an overall net payment of a positive payment after um the adjustment for our high cost disability grant. and that reduction. So, if you were looking at the um colorful month to date on page 22, you'll see um in comparison to 24 and 25, 26 is

134a more favorable revenue um for this month. So, coming up on our highest um payroll here in June, um we'll be finalizing in the next few weeks. Um that's really important not to have a negative balance, which we did last year. So those are little steps that we are making to um have those are the two things that we can control. There's a lot of things within a complicated system um that every school is working on. So that's part of our accountability as business managers. We're all working on getting better estimates so that way um the corrections are not as significant. So that is part of it. Also, I will be sending out the final close out for the um TAN loan that closed on June 4th. Um the one that was approved in May,

135and it'll give you the details. And um since this was a little bit different than a standard loan like we did um last August because that usually just has a straight up interest and and um all of those closing papers. This is going to um show as part of a Oregon Educational District short-term borrowing program, which is a pool um by um bond sales. So um we did really well um as far as closing that out in the first 20 minutes of the bond sale. So that was very positive during a time where um often the current events affect how um investors [clears throat] purchase. So we did um well in receiving that. funds have come into the district. Um and then I will send out the details on on the um information so you'll

136have something to look at for that. Okay, that's all I have for this evening. >> Thank you. >> Okay. Um directors, uh instead of calling each admin up, we we've seen their reports. um this year with with furlow days and with where the state track meet and where the the outdoor school and where this and where that it was a busy last month or so like that. It seemed like there was a lot crammed into all of this. So So well done y'all. That's why you're in your your your furlow clothes. And I don't eat ice cream, but I'm really craving some Neapolitan ice cream right now. Just saying. Okay. Specifically, a a Neapolitan shake from from In-N-Out. Those are good. Okay. So, yes. So, so we appreciate that attire, but directors, any any uh

137questions, comments for for our admin that are hanging with us tonight? >> Can you tell me about the kickball game really quickly? >> I don't know if I quick about it. >> Okay. >> It was amazing. So, Unified Champion Schools is still alive and well, and the initiative, as you saw from my report, it's moving. It's grooving. The the kickball tournament was something special. Um, we had a team of 10. Uh, I think we might have had seven and seven, a total of 14, but you can have a range as long as you have 50% peer partners and 50% peer athletes. Okay? So the athletes are your students with disabilities and your peer partners are their their friends who are from other walks of of you know the the hallways and the whole idea behind

138it is you are partnering them to get to know each other on a human level and it works and I've seen it and not only did I see it in the susaw team but we played uh uh Roseberg we played at Sutherland but it was Doug Douglas High School, which is Roseberg, right? We played the team from Douglas High School. Uh Southerntherland was playing another team and then they we couldn't stay for longer than one game because of our bus schedule. By the time we got to Southerntherland, we had time for one game before the bus had to get back to do its afternoon routes. Um it was amazing. All the kids had a blast. All the kids had a blast. Um and we're going to do more of it. Then uh last almost second

139to the last week of school uh that unified kickball team also played the staff. So Mr. H was also out there on the field but he was calling the game while he was playing kickball. It was pretty amazing. Yeah. So that kickball team has started something that I think we will really really get to see flourish. I used a lot of that to springboard a a event the last week of school, an inclusion campaign where we got kids to actually sign up to be part of it next year. So now I have like a whole bunch of names of kids to go, hey, hey, you can grab them and use them. So anyway, it was fabulous. >> That's great. Thank you. Directors, anything else for admin? >> Nope. Um, real quick, we don't have any

140of our student representatives here. And um a big thank you to both Emanuel and Lily. Um it is my understanding that Lily is um has applied again to do this next year. Um so we look forward to that and uh to my understanding we also have one other application. Um so we should have two student reps again next year and thank you to Emanuel and Lily for this year. Um our future meeting dates, we have nothing in July. Um the OSBA summer school conference July 16th. Um, so that's next Tuesday. Um, Moren, Andy, Debbie, and Tom. Tom, well done. Uh, digging for that scholarship. Um, August 12th will be our next regular board meeting. Then September 9th, October 14th, November 18th, December 9th, and January 13th. Um, and so from there, uh, so enjoy your

141month of July. Uh, let's go to board member communications. Moren, anything? >> Yes, >> go for it. Hey. Um, first of all, I want to say again, I talked about a little bit when our in our workshop, but uh the graduation this year was just incredible. The speeches were wonderful. The support they were giving each other. Kudos. Great great job. Our our our town is in great hands. Our state's in great hands. These guys are amazing. And also um I'm started off. I would like to um welcome Mr. Patrick to us and thank Chris Roathan for his amazing service and just amazing help he's given us throughout the years and we'll miss him but we've had wonderful replacement but u really thank Chris for just everything he's done for us and just all the extra

142hours and even after he had his baby he was still here till 10:00 at night uh taking care of us. So really appreciate that. >> Second that on both accounts Chris and Patrick. Uh Adrien >> Marine took mine so I guess I don't have anything. Tamara Diana, >> I just wanted to echo. I thought the graduation ceremony, commencement was just outstanding. It was a huge class. It was hot in there. >> But but you know, I you could you could feel the joy for those kids. It was palpable. And I just want to thank the board for allowing me to hand out diplomas. I just it's it's so special. A lot of those kids I knew. I used to sit on the floor with them and read stories in first grade and Miss Graham's class.

143So, it was um it was really great. >> Yeah, with that uh with that joy. I think Kevin needs to run for mayor. He he got the he got the biggest applause of everybody in that room. So, um Josh, anything? Tom? Andy? >> I'm good, sir. >> Okay. >> I just wanted him to say one more thing because he said he was done for the night and he did. I win. Mike, just one more thing. Um, normally after graduation, we have four days of school the following week and that's how the gym gets cleaned up and the gym's been sitting a mess. And today we got some help. So, we had uh Ann Lacur, Liz Hughes, Marin Hughes, Lily Hunt, and Willa Harkle Road were in today about noon. They worked for pizza to get

144all those chairs stacked in stacked up. and it it now looks uh like something the custodians when they come back from their furlow this week they'll be able to deal with it in short order and get it put away. So some volunteer help was uh very much appreciated today to clean up graduation. Normally we leave that to our PE classes when we come back for the next week. >> Hey, and for the record, Dannon was planning on that but her boss said no because her boss needed her. >> No, Dannon. Yeah. >> Nope. job sites my domain. >> Okay. >> I just want to say you guys did a great job. Oh, thank >> both Brian and Diana. You did an excellent job of handing out diplomacy. >> It is. It is fun. There was

145I spun my daughter around because she's awesome and little >> and it took everything I had willpower-wise to not do the same thing to Camden. I thought and I I didn't do it. I wanted to do it, but I didn't do it. really wanted to do it but I didn't. So with that meeting.