10.08.25 Board Meeting

001This one's going to be spot on time. >> It is now 6:30 on uh October 8th, 2025, and we will begin our regular session of the Suslaw School District Board of Directors, School District 97J Board of Directors. Um, we for those of you who are here in the gallery or perhaps looking for something on YouTube, um, our our what is that called? >> Work session. Thank you. Um, you win the prize. That was that was the test and Andy passed it. Everybody else failed. Um, our work session, we were doing a tour with the facilities advisory committee of the high school. Um, so if you were wondering if your YouTube was not working, it was. And now it is. Unless you didn't hear that. Um, welcome to everybody here in the uh in the building

002and those joining us YouTube uh on YouTube. And as always, our mission statement is motivating and preparing all students to reach their greatest potential. Um, I guess I should mention specifically the press as well and patrons of the district. Uh, we'll move on to the attendance. It does look like we have a quorum, but let's make that official. Debbie >> Chair Lacatur >> present. Vice Chair Milenberger present. Director Plet >> here. >> Director Cole >> present. >> Director Habberly >> present. >> Director Posegate >> present. >> Director Pimlot >> present. >> Student representative Emanuel Pon Samura. Student representative Lily Clemens. >> Student representative Grace Frank. Thank you. You got this. You got this. Okay, just a minute. All right. Good evening. It is my pleasure to introduce Allison Wright. She is a fifth grader at

003the elementary school in Mr. Daro's class. And u Mr. Saro had some words to share with us. She said, "Allison has had an amazing start to the school year. She comes to school every day with a positive attitude with willing willingness to learn new concepts. Allison has an excellent learning posture which is a positive example to her classmates. She is someone I can count on to help out her classmates with reading and math. Allison was hesitant about learning the order of operations, but using PIMDA's acronym, she quickly was able to demonstrate proficiency. Lastly, Allison is witty and has a remarkable sense of humor and is an absolute pleasure to have in class. So, congratulations, Allison. >> All right, you're going to lead us in the pledge. >> Please stand. >> We go. I aliance to

004the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. Well done. You're going to head up there and get some pictures. Okay. >> And Allison, do you have family with you? You can bring them up as well. Keep up >> the great work. This is for you. And we're gonna we're going to look right here once your family gets up here. >> You get to be right in the middle. You're the center of attention. >> Okay. >> Perfect. Thank you. >> You like vertical or horizontal? >> Yes. That was the perfect answer. >> And one more this way since I didn't let you know what's happened. >> Thank you. Good job, Allison. Keep it up.

005>> Okay. Uh, moving on to uh 2.5 on the agenda. Our student liaison to the board, the uh SHS ASB president, Austin Nunes. Austin. >> Good evening everyone. I just want to start off by saying some upcoming school events. Um so the first one is our bike night that we have annually every year with our fun games and our bonfire. Um our other big event happening is homecoming which is organized by the cheerleaders happening on October 25th. Um they are also hosting a fundraiser this Saturday from 4:00 to 7:00 at the Elks Lodge. It's a spaghetti dinner if you guys want to come. Um, our next thing is our clubs. Uh, Interact just recently participated in a domestic violence march um at Miller Park. Uh, they also completed a fantasy fantasy island cleanup at Miller

006Park about a week and a half a week and a half ago. Um, environmental club is having their first street cleanup on November 15th uh down Oak Street and anyone is invited. Uh, our seniors are currently ordering caps and gowns and they're also making their senior sweatshirts. um an academic date that's coming up uh this Friday. The school is hosting their first PSAT and there's also an ACT date coming up on October 18th. Uh some other announcements is our pride grades right now. Some students are found the system confusing and hard to get our grades up. And also Miss Tregon's had a field trip recently at Wooder Creek. Uh they went to go release the salmon from the cage and it was a great hands-on experiment. Thank you, Austin. Appreciate that. Okay. Uh, directors moving

007on to 2.6, approval of agenda. Superintendent. >> Okay. Uh, item uh 10825 2.6. Agenda approval of the agenda. Uh, superintendent, board, chair, vice chair meet to prepare the agenda one week prior to the board meeting. Items of business may be suggested by any board member, staff member, student, or citizen of the district by notifying the superintendent at least eight working days prior to the meeting. Any changes to the agenda must be approved by a majority vote. Administration recommends approval of the agenda. >> Directors, any questions on the item? Then a motion would be in order. >> Mr. Chair, be resolved that Susa school district board of directors approve the agenda as prescribed. Resolution number 10825-2.6- approve agenda. >> Second. >> Okay. Resolution 1000825-2.6 approve agenda. Motion made by Director Miltonberger, seconded by Director Postgate. Sorry,

008Tom, I was spacing your last name for a split second. Um, any questions on the motion? Those in favor? >> I unanimous. Moving on to the public comment. Debbie, do we have any >> No public comment. jumping over public comment. Uh we have special presentations. We have a couple of them tonight. Um we have uh well secondly we have the man David Spencer to give us some updates. And prior to that his his uh opening act is Dr. Dave Sullivan and uh directors we have a copy on on his uh well his book with a co-author on our tables. But Dr. Dave, >> there's more than I suspected. So, I thought I'd handle my books in case people wanted to have a copy. It's dull reading. Um, law is not fun. Okay. Um, I came

009here with no particular agenda. I just wanted to do a basic meet and greet. So, um, I took a two-hour drive to get here from my tree farm, which is between Phomoth and Dallas. Um, I'm a retired university professor. I taught for 25 years in the college of business at Oregon State University about stuff that no longer is relevant because it was about how to use spreadsheets and databases and now we're all using artificial intelligence and and if and and I have a lot of empathy for for your job because uh I was on the Corvalis school board for a while and uh there wasn't enough money and there was lots of things to go do and so part of the reason why I'm involved in this lawsuit is is that our state has been

010gifted from the federal government at its founding a bunch of school trust lands. And somehow or rather recently, our political leaders have decided to use them for other things than schools. And so they do that so efficiently that it costs schools money to have really productive lands in their school trusts. They lose money every year on this. And that's not reasonable. And it's it's actually um truly unique in our country. No other state does that. And so, thank you for standing with other school districts and parents and students and um advocacy groups to to ask our state, hey, why are you doing that? I mean, it seems like school trust lands should be for schools. Recently in our lawsuit, we've been at this about four and a half years because the state of Oregon has

011lots of defenses against um people questioning whether they're following their constitution, right? Um they're not particularly interested in having um parents or students or school districts say, "Hey, what the heck? This isn't right." Um so they got a lot of procedural barriers and we have recently made it through all of those. And on uh the 24th of this month, they will for the first time be required to actually answer one of our lawsuits complaints. And it's beginning to look like from the news that we're getting that they're going to claim that as trustees they have no duties to schools. >> Um because if they don't do that, then they'll have to try and defend what they're doing. And um so this would put them outside of the norm of the national standards for I mean

012every western state when they were introduced into the union accepted a compact that we will take these lands and use them for schools right so I didn't really want to give a big lecture or anything you can read about in the book basically I just wanted to introduce myself and if you've got any questions then either now or later you could ask me and um it will be interesting to see what the next year brings. The trial date is basically set for like next July and um another issue is that uh we're currently switching our legal team and um so we're in the midst of having the Natalie Scott which brought us this far um moving on to other tasks and we're going to be recruiting new folks. So um that that's a transition as

013well. Have you and uh your co-author uh Margaret Bird, have they have have you both been involved for this four and a half years or has it been even how much longer than just the lawsuit going four and a half years have you been involved with this Dave? >> Um I've been I started the Oregon process. Margaret started the process in Utah in probably the 1980s I think. Um and so both of us are in our 70s. So, we've got time to, you know, we're retired, so we you can This is not >> Careful. You don't don't be banking on time, man. You're in your 70s. You You may have some free time, but we don't know about how much time. >> Yeah. Let's not go too farther than that, Pat. They because it is

014it is a very real thing. People already I don't know if any of you knew David Gould, who was prior president. He was a longtime blogger and supporter in in uh the Kuz Bay area. Heath died. The Jerry Phillips who was a supporter of what we're doing. He was the manager of the of the Elliot State Forest from well he he started working there in the early 50s and then was the manager for like 20 or 25 years and he's died. So that the state is outlasting >> some of the people that and and I think that they're hoping that that we just die off and go away. And I'm hoping I don't. >> Yeah. >> As are we. And thank you for accepting that that ribbing gracefully. >> Yeah. Um directors, any other thoughts

015or or questions for for uh Dr. Sullivan? >> So again, as more updates come along from Dave and the team, I'll pass those along to the board. But again, it's us and Oakland and Powers and a few individual parents that have standing that are kind of pressing this along. And uh Dave's kind of leading the charge. And so again, state school land should be used for state school funding. I think that's a pretty straightforward piece in the constitution. >> It's sort of a lowrisk hobby. If we end up losing losing the lawsuit, then the downside is that they get to keep doing what they've been doing anyway. So, it's, you know, they and uh we have enough people that are mad about this that are willing to fund the legal fees so that it doesn't

016cost school districts anything to to do this. Um, and some of our support comes from outside of Oregon because other states don't want to see Oregon as a precedent that we'll see what they get away with. So, we ought to be able to to direct our school trust lands to basically political slush type funds of various natures. In Montana, they use school trust lands in inappropriate ways to support grass-feeding and and leases for conservative folks. And in Oregon, it's more carbon sequestration for liberal environmental groups. This is not a partisan issue. You have people that are willing to steal value from schools on both sides of the political fence. Um, so I just want to make it clear that this is not, in case anyone ever asks, this is not us versus the Oregon Democrats.

017It's us versus people that want to redirect money from school lands. And and in in conservative states, it's the conservatives that are the the culprits when when they get involved in this kind of thing. Anyway, >> I just want to say thank you for all your hard work. >> Yeah, I was just I was gonna say the same thing. Thank you for I mean spending your retirement on pursuing school funding. I think that's really admirable. >> It's it's been a really interesting long-term sort of game of chess um with really weird rules and the Yeah, it has been an eye-opening experience. >> Great. >> Okay. >> Thank you. Safe safe drives home and thank you for joining us on the high school tour as well. Okay, that's Yeah, true that. True that. Okay. Um, our

018our second special presentation, uh, David David Spencer, the man. >> Well, you are outnumbered in this room in that thinking then. >> Good evening. It was a quick summer. Really quick summer. Um we did our u annual uh testing of the fire alarm systems for builders electric everything turned out fine great. Uh we did also did the fire suppression tests uh the primary elementary the shop in the middle school and there's a few corrections that we had to make um and a few more corrections that we will make in in the near future. um address we basically had to adjust and drop ceilings to expose uh ir expose u fire suppression heads sprinkler heads. Um we also uh installed uh nine windows throughout the district classroom windows uh to give better uh transparency into the

019classroom. Along that along with that we um installed lock down shades easy fast simple shades they pull down during the lockdown. Um, we finished making the corrections for the uh insurance requests. Uh, there's several of them. Um, we also, um, revamped our panic fob or panic fob system. Um, it allows the teacher in any part of the building, they have a fob. And if there's a situation where they're not able to communicate quickly, they hit that button called the uh emergency response system and hopefully gets hopefully it speeds up the uh response time for the police or whatever needs to happen. We did our uh lift inspections at the high school and bus shop. Everything went great. Uh installed a handicap approach at the end of the high school bus line um sidewalk. On the

020maintenance and improvement side, uh the custodians this year uh refinish the first time we've had in refinishing of the gym floors. They did an awesome job. Um and this also saves the district money being able to do this. Um, this year it saved us uh about $1,500, which isn't much, but moving forward it'll be about a grand a floor. We usually do three floors a year. Um, you know, we did the uh the yearly changing of the well changing of the filters, greasing, replacing belts on all the air handling units throughout the district. Um, everything went great there. Uh, service both the generators, the high school and the middle school generators. Everything checked out great. Uh we're beginning to do load tests once a month, just running the generators, putting a load on them, making

021sure they operate well. Uh surprisingly, the middle school generators it it runs great. It doesn't look like much, but it runs great. Um I did all my backflow testing this year. uh had to make some repairs. Uh we did an internal high at the high school. We did an internal boiler inspection, drain the boiler, ran a camera down inside, uh checked things out from the inside, and it looks pretty good for being the age that it is. Um I replaced the pressure relief valve on it. just precautionary measures and the pressure reducing valves, uh, which gave me some headaches last winter, but everything's going good. It just it's hard to manage the temperature in all the building because you get one side that's warm, the other side's cold. It just very inefficient that way. Uh

022but we we do our best. Uh we installed the lockers in the high school boys locker room and girls. Uh hopefully uh it'll give them a little more pride in their facilities. We also painted and repaired tile and uh yeah repaired some of the lights. Um, and we also had the soft some of the soft lights at the high school replaced, open the doors bit more security that way during the during the night. Um, we installed, you know, drinking fountain in the primary uh lunchroom area uh to cut the cost on uh purchasing bottled water. So now the kids can just go fill up their own bottles and that should help out the long run. Um, we striped the high school parking lot. It's amazing how just paint will make a parking lot look way

023better than it did. >> Agreed. >> Um, we uh repaired uh some roof leaks. one in the primary staff restroom just this and that. Um we did have requests from the teachers some of the teachers to to read just the room like um the biology room we detached the tables and slid out more that way the teacher can walk all the way around the table and observe better. Um, you know, general repairs. Um, the, uh, groundskeeper, you know, he did his, uh, pruning, reading, mowing all all summer. Um, removed some trees between EC carries and the kindergarten building. Um, yeah, basically uh, maintain the irrigation system, try to keep everything green. It's pretty hard when the north wind blows and dries everything out mid summer. It's >> really hard to keep everything green. Um did

024my IPM training integrated pest or um integrated pest management training. Uh this is something that I have to do to keep my uh applicator license current and my asbestosis training. >> Okay. >> But all in all, we had a pretty good summer. Just went by quick. >> Yeah. >> And we have really good crew. Uh we all worked together. We all over overlapped each other uh really well. Uh yeah. Any questions? >> Well, it's it's no wonder your summer was fast. That was a that was a pretty big list, man. >> So, >> yeah. Um, directors, any any questions or or comments or even concerns for David? >> Yeah. >> Where were the nine windows? >> You uh Sorry, use your mic. >> Oh, uh, you said there were nine new windows. Where where were

025those? >> The the kindergarten building, none of the doors, glass doors had windows in them, so we just installed windows. uh couple of the counselor uh uh offices at the high school windows and nerves also and then say so west uh the classroom door windows you know you know >> better transparency >> so >> thank you >> good >> I have a question >> on the emergency fobs does it show which teacher pushes that or which staff member pushes that in which location >> they are addressed the different parts of the building so that the police should know how to respond and where to respond. So, >> thank you. >> Lily or Emanuel, you have anything for David? >> No. Okay. >> All right. >> Thank you. >> All right. Thank you. Appreciate that report,

026man. All right, directors. Let's uh let's continue down our agenda here with a 5.0 um the consent agenda. Um superintendent. >> Okay. Uh item uh 10825-5.0 uh consent agenda, consent business. Uh this month's consent agenda contains the following items. uh your September 10th board meeting minutes, your September 17th uh board work session minutes, your September financial statement, your enrollment update, uh policy BCF advisory committees to the board, policy CA educational equity advisory committee, and your updated handbooks from the review of 910. Uh administration recommends approval of the consent agenda as presented. All right, directors. Are there any items on that consent agenda that you would like to pull off for some reason? Okay, then a motion would be appropriate. Uh, chair, be it resolved the SCA school district board approves the consent agenda as presented.

027>> Excuse me. Uh, >> resolution number 10825-5.0. Second. >> I didn't realize that was left off. So, well done, Moren. So, resolution number 1000825-5.0 consent agenda. Motion made by Director Plet, seconded by Director Cole. Any questions on the motion? Those in favor? >> I. >> Okay. Into our action items. We have quite a few of them. about half of them of course are as as we know from our our prep and our review um is budget committee um positions. Um so we'll move forward and I it does look like um we have again uh we have a couple of our of our items that are coupled. So what we do to one we need to do to another and then these first couple um they need to be voted on not uh not pushed to

028the consent agenda. So, um, item 6.1, superintendent, >> uh, yes. Uh, item, uh, 10825-6.1, uh, 202425 division 22, state reporting compliance reports. Uh, final second reading. Again, by November 1st of each year, school superintendents are required by Oregon administrative rule uh to report to their community and as their district stat with respect to all standards for public education and secondary schools. Uh the standards are adopted by the state board of education are set out in the Oregon administrative rules, chapter 51, division 22. Uh the summary table was presented for division 22 compliance at the se September meeting. There have been no edits or amendments since the last meeting. This is the final reading and public presentation for acceptance on of the compliance of the report by the directors. Uh this review cannot be placed on

029the consent agenda. It must be reviewed and accepted as an individual item. Uh administration recommends the board of directors accept the division 22 standards report for public elementary and secondary schools for the 2425 school year. Are there questions about um this report? This is one that I do every year, superintendents do every year. Um it gets posted on our website and it it covers all of the major things that every school district in the state is required to have in place. Um again, like you look at page 29, uh we have diploma requirements, we have modified diplomas, we have extended diplomas. Um, again, we offer certificates of acceptance. We have, you know, programs in, uh, human sex ed, career education, physical education at all grade levels. And so, again, I, um, if there's a specific

030question you may have about a rule and or title, um, this should be pretty self-explanatory. Um, we are in compliance for all items except for those that are known to be waved by the state. uh for essential skills. Um but again, our policy um has that kind of back in place as a local standard. >> Yeah. Um yes. And and directors per your review any questions? If not, a motion can be made. >> Mr. Chair be resolved that this suslaw school district board accept a division 22 standards for public elementary and secondary school report for the 202425 school year resolution number 10825-6.1 review and accept division 22 compliance report for the 20 2425 school year. Second resolution 1000825-6.1 review and accept the division 22 compliance report for the 2425 school year. Motion made by director

031Milenberger, seconded by director Polllet. Any questions on the motion? Those in favor? >> I. >> Okay. Unanimous. And thank you all for not everybody turning on your mic because it would squaltch and that would be suboptimal. Um moving on 6.2 the student investment account superintendent. Uh item uh one8256.2 student investment account integrated planning annual report for 2425. Uh the focus of the student investment account is on key areas for improvement reducing class size increasing instructional time addressing health and safety needs and ensuring a well-rounded education. This is the annual report on the student activity uh student investment account activities for the 2425 school year. Uh administration recommends board directors accept the student investment student investment account integrated planning report for the 2425 school year. >> Directors, any questions on this report? >> Did you any

032public comment? Uh we've had none, but again this would be the time in the agenda where if there's anybody from the gallery that has comment or question uh we would take that now. Again, we take that as a specific item with within this. Not it could be general public comment, but it's um required by state law that if somebody had public comment about it, they could take it. >> Just received Nope. I've not received nothing prior to the meeting. >> Cool. So before before I open up public comment um and presumably close public comment straight away um directors do we have any questions about this one for for the superintendent? Nope. Okay. Well then at this time we uh will open a public comment um period and boom public comment is open. Do we have

033anybody in the gallery that would like to make public comment regarding the student investment account? Snake, nothing. >> So again, if >> did I just hear Marshon Lynch? >> I'm just here so I don't get fined. Is that what he just said? I didn't hear what he said. Okay. Super. Sorry. >> Um again, most everything we do with the student investment account is uh specific to programs and personnel. Um, you've got the list beginning on page 41 in your uh packet. Again, we've expanded the uh uh alternative school uh added an additional full-time aid. We pay for our middle school uh art teacher with this. Uh we pay for a second middle school counselor. Uh we have another elementary school counselor within this. Uh we have a a third kind of floating special ed position

034that's rotated up to the district up to the middle school right now. Additional aids in special education. Um uh again last year again we used the we had district librarian. This year we're contracting that service out uh with one of our other staff um our nurse um some transition outreach and then um English language development and some summer school projects um for kids. So that's kind of the heart of it. >> Good. Thank you for that. >> Seeing no other public comment. >> I see no public comment. Public comment closed. Okay. So, um, directors, if we don't have any further questions on, uh, on item 62 here, um, then we move forward with a resolution. Board chair, be it resolved that the Suslaw School District board of directors accept the student investment student investment account

035integrated plan annual reporting for the 20 24 2025 school year resolution number 1000825-6.2 to student investment account integrating planning annual report 2024 >> second >> resolution number 1000825-6.2 two, student investment account integrated planning annual report for 2425. Um motion made by director Hly, seconded by Director Cole. Any questions on the motion or comments on the motion? Those in favor? >> I also um just so everybody at the table knows and can uh can call me on it. Um, I know full well that at the end of each of these items, I do not need to request a resolution. I know you all know the system. However, I am challenging myself and trying to find a different way using different words to ask for that resolution for each of these items. So, we'll see how that

036goes for me. Moving on. Um, 63 and 64 are um they're both regarding the personal electronic devices. So, what we do what we do for the one we do for the other. And to make Debbie's life easier, a a vote on this is easier than going to consent agenda so that she can get things changed and and and be ahead of the game. But don't let that influence your your decision-m in your vote. So 63, superintendent, >> uh item 10825-6.3 uh policy JFC and JFC AR personal electronic devices. Again, uh this policy policy and administrative rule are an update to the previous policy that was updated to begin the school year uh related to executive order 259, the bell-to-bell cell phone ban in public schools. Uh this policy personal electronic device social media administrative rule

037uh that were updating 25 uh will be depleted after this uh abduction rule. Um, administration recommends uh the board approval of policy JFCB and JFCR with a clarification requested at the September meeting. Um, if you go to page 49 in your packet, about twothirds of the way down, uh, there's a passage in red italic. Um, regular instructional hours are defined as all hours uh from the first attendance tardy bell of the school of a school day to the last dismissal bell of a school day and is inclusive of all breaks between classes, recesses, and meal periods. Okay, directors, any any uh further questions or comments on JFCEB? >> No, Tom. No, I was going to make a >> All right. See, you saved me one. >> Thanks. >> Yeah. >> Be it resolved that the

038Suslaw School District board adopts JFCEB and JFC AR personal electronic devices to the board as presented. Resolution number 1825-6.3 JFCB and JFC EB personal electronic devices. >> Second. >> Oh, >> okay. Yeah, I'm going I'm going with Moren because she had the mic. Resolution 10008- excuse me 10825-6.3 JFCEB and JFC A personal electronic devices motion made by director Posegate seconded by director Milenberger discussion on the motion those in favor I >> I couples with this it's a deletion of a previous policy Superintendent. >> Okay. Uh item 108256.4 policy JFCB and JFCB personal electronic devices and social media deletion. Uh again policies have been updated. You've adopted the new policy recently for personal electronic devices. Administration recommends the board of directors delete policy JFC A personal electronic devices and social media. Um, now that you have

039your other policy up, you don't need the don't need the old one. >> Be it resolved that the SA Law School District delete policy JFCB and JFCEB AR personal electronic devices to the board as presented. Resolution number 10825-6.4 delete policy JFC and JFCB AR personal electronic devices and social media. Second. Excellent. Resolution 10825-6.4 for delete policy JFCEB and JFCEB AR personal electronic devices and social media. Motion made by director Plet, seconded by director Posegate. >> Discussion on the motion. Those in favor? >> I. Okay. Uh moving to uh 65. Uh superintendent. >> Okay. Uh item 10825-6.5 transit dollars with Lane Education Service District. Uh, House Bill 3401 was passed to allow school districts to pull their transit dollars out of an education service district uh, to use as the local board sees fit and not

040purchase the same surfaces through an ESD. Uh, requesting transit dollars may affect the district ability to participate in the formal governance at the ESD. CIO school district completed a cost analysis to determine if transit dollars would be better utilized by requesting those funds and determined that it would be best to fund the district life skills program. The district started an in district life skills program in uh 2019-20. Uh the transit dollars requested from ESD offset the cost for the life skills program in the district. Uh the election of up to 50% uh district allocation of ESD funds provides enough resources for regular purchases uh through lane that the district cannot otherwise provide and allows for participation in county level decisionmaking and governance. administration recommends that we request an amount not to exceed 50% of our

041transit dollars from lane by choosing the option not to exceed 50% on the attached request form. Any questions on six? >> No. Then we would be ready for a motion. >> Mr. chair be resolved that the suslaw school district board request an amount not to exceed 50% in transit dollars from the lane educational service district for the fiscal year 2026 2027 school year resolution number 10825.6-5 6-5 6.5-transit dollars with lane education service. >> Second >> resolution 1000825-6.5 uh transit dollars with lane education service. Motion made by director Milberger, seconded by Director Pinlot. Any discussion on the motion? >> Those in favor. >> Moving on to 66. Emergency weather closures. Superintendent. >> Uh item uh 1000825-6.6 uh policy EBCD emergency weather closures. This is a review annual review of policy and general notice at least once

042per school year. The superintendent reviews the policy for emergency weather closures with the board. Uh this review is also used as the public announcement of the emergency weather closure process notice. uh administration recommends that the board review policy EBC uh emergency winter closures for the 2526 school year. Uh no vote is required on this. Um our policy for emergency closures begins on page 62. It's fairly simple and straightforward. Uh in case of hazardous or emergency conditions, superintendent may alter school and or bus schedules. Such alterations include, but are not limited to, closure of all schools, closure of selected schools or grade levels, delayed openings of schools, early dismissal of students, and or changes in bus routes and stops when credible weather forecasts include hurricane force winds and other potential catastrophic events. Superintendent will preemptively close

043schools for the next day and notify school staff and the general public immediately. Uh, the district will use Noah, the National Weather Service, as the official source for information on weather related matters. Superintendent will develop and use emergency plans and procedures as necessary to alter school bus schedules. Such plans will include but not be limited to the following actions. Identifying sources of information regarding closures, informing supervisors and other staff, notifying lane, authorizing public announcements, informing the board chair person of closure information. Uh at the October board meeting, we will review these procedures every year and we'll notify students staff annually of the emergency notification process including multiple ways to communicate in uh the most adverse circumstances. >> Thank you directors. Any questions on this one? This one does not require any vote. We have an

044extra after catastroph. Also, the comma after superintendent, that's nitpicking. Well, that doesn't change my public notice, but we'll update uh the typos. We got Okay. We haven't changed the policy since 2016. So, you're the first person that's ever caught that in the last nine years. >> I'm in favor of commas. >> Where is that? >> I use them often. >> Yeah. There's Well, yeah. I I don't It's It's almost like it should be a parenthetical with the way it's written. It's bizarre. Okay, we can fix that. That's an easy clean up. >> Okay. Any other comments or questions on on that? Lily, Emanuel's still with us. Great. >> So, I will tell our students that uh the school closure process usually starts about 3:30 a.m. with the first call from ODOT. Uh then the uh

045transportation supervisor and other staff are out on the roads checking checking the roads making sure that the uh magnesium trucks are out and then I usually join them about I don't know 4:30 5 a.m. Sometimes there's a coffee in a parking lot somewhere and then we start making announcements as to what we're going to do for the day. So um try to keep everybody safe and things running on time but sometimes you just got to button things up. Uh unfortunately we get a dip uh in temperature right around between 6:30 and 7 and sometimes we get a refreeze and that's why we get a lot of uh late starts. So we can't run the buses if the buses can't uh stay on the road. >> Currently my kids really like item number five because they

046know if my phone's ringing on a weird weather day it's probably you >> and they get to stay asleep. So um okay um moving on uh 67 is the uh wrestling outofstate travel. >> Yes. Um item 10825-6.7 uh request for out of state travel. This is an action item uh in keeping with our local board policy ICA and IICAR. Uh, Sisa High School wrestling coach, Mr. Neil Wartnick, is requesting permission for from the board to travel to Reno, Nevada for the Sierra Nevada Classic on December 28th through the 30th and Nampa, Idaho for the Raleigh Lane Invitational January 2nd and 3rd of 2026. Uh, there will be travel days before and after the tournament dates listed above. Clared volunteers and parents will be transporting and chaping the trips. Uh, both these tournaments occur during winter

047break, so no additional time uh, school time will be missed by student athletes. Um, uh, the administration recommends the board of directors grant approval for this out of state travel request for the Sierra Nevada Classic, uh, December 28th 25 and the Raleigh Lane Invitational January 2nd and 3rd, 2026 for the boys and girls high school wrestling programs. >> Okay. Um, just a real quick note on this one. Um, I I will be one of these volunteer drivers and and coaches. So, but I don't see that as a conflict of interest. So, I will be voting on this unless anybody else believes that to be a conflict of interest on my on my part. >> This this has been a multi-year >> process of approval. >> Yeah, >> there's no conflict. >> Yeah. Good. Okay. >>

048I have a question. >> Do we know what the estimated costs will be? >> This all comes from their club account. So, I don't necessarily ask the budget because they sell I don't have it in my pocket, but I went and I I had I had I had my I had my little discount card and their discount card that they sell for the fundraisers every year is what they use to fund these trips. >> So, no no funding's coming in. >> No. Okay, >> that is correct. Tamry, your mic's on. Do you have a question? >> No. >> Okay. I'm just trying to see how long Josh leaves his on. >> I was just gonna say thank you for volunteering for this, Brian. Appreciate that. Appreciate that. >> Hey, next year when my daughter's not

049there, it might be a different story. No, it wouldn't be. Um, but thank you for that. Uh, chair. >> Yes. Be it resolved that the SC Law School District board of directors approved the out of state field trip to Reno, Nevada, December 28th through 30th, 2025 and Nampa, Idaho for the Raleigh Lane Invitational January 2 uh 2 and 3, 2026 for the Boys and Girls High School Wrestling Program. Resolution number one825-6.7 request for out of state travel. Second >> resolution number 10000825-6.7 request for out ofstate travel. Uh motion made by Director Polllet, seconded by Director Habberly. Any discussion on the motion? Those in favor? >> I also I uh 68. This is a first read of uh relations with homeschooled students. >> Yes. Uh item uh 10825-6.8 8 policy IB DJ A R relations with

050homeschooled students. Uh we're clarifying the definitions of homeschool versus those enrolled in programs on-site or virtual where ADM is collected by another school or public agency. Homeschool students are not in a formal program with the district. Students enrolled in virtual public schools have their classroom at home and are enrolled with a school district. So they are not homeschoolers. This matches current practices in supporting students that attend virtual public schools. Administration recommends the board of directors adopt policy IBDJ relations with homeschooled students directors. Any questions on 68? No. Well, then it is that time. Board chair, be it resolved that the Suslaw School District Board adopts policy IBDJA-R relations with homeschooled students as presented resolution number 10825-6.8 policy IBDJA- AR relations with homeschooled students. >> Second >> resolution number 10825-6.8 8 policy IBDJ AR relations with

051homeschooled students d motion made by director Hly seconded by director Pimlot any questions or discussion on the motion >> sure uh I reached out to the president of rocket it's a homeschooling co-op in Florence and take get their take on it and they said that this appears that it will aid in um the make it easier for homeschooling students to sort out their crediting Okay. So, and she was overall quite positive with it. >> Excellent. Okay. Any other discussion on the motion? Those in favor? >> I >> Okay. Oh, I guess we could have pushed that to a second read and stuff, too. We're just We're just >> We're just that efficient. Okay. Also, a first read. So, we don't have to push this one to a vote. >> We haven't put anything on the

052consent agenda. the consent agenda is lonely. So, I have all of that in consideration and it gives me less things to ask or less fewer ways to ask for motions. Um 69 superintendent. >> Okay. Um item uh 10825-6.9 policy jo educational records records of students with disabilities management. Uh first reading uh recent changes in both IDE and FURP have led to changes in the definitions of what can be considered directory information or personally identifiable information policies amended for this purpose. Uh the administration recommends the board of directors adopt policy JO IGBA- AR educational records for students with disabilities management. I will tell you that item 6.10 10 is the exact same language. It is just crosscoded. Uh one goes in instructional records, the other goes in student policy. Um and you can see that there's

053only a a few minor items worth of edits. Um like deletation of uh students place of birth. Uh we don't request social security numbers. Uh and that may be about it that has been updated in the policy. Uh this is one of the few administrative rules that does come before the board formally for approval because the policy is written that says that the board will adopt procedures not the superintendent. So this is one you guys have to vote on. >> I I guess I would ask is there any interest in putting 69 and 610 on the consent agenda for next meeting? >> Yes. >> Agreed. Save me two. >> Are they Does it Does it matter to staff if we push it off? It's not >> No. >> Okay. >> No. We're already doing this

054>> and we still um so kind of a head headnot agreement that these are going to go to consent. We still need to review 610 >> because it's on the agenda. So, so 69 going to consent agenda 610 superintendent. >> Okay. Uh item 10825-6.10 10 policy IGBA-JL education records records of students with disabilities management again changes in FURPA and IDA have led to changes in definitions what can be considered directly information or personally identifiable administration uh policies amended for this purpose and Mr. recommends the board directors adopt policy IGBAR education records records of students with disabilities management. Uh as in the previous piece, you'll see the exact same language, exact same changes. Uh place of birth, striking of social security number, and uh that's again about it. That's good. Okay. And in the last 45

055seconds, we're still good to push that to consent agenda. Wonderful. Okay, moving on. 611. Also a first read here. So depending on how this goes, it could go consent. It could go to second read. Let's go. Superintendent uh policy uh JA directory information item 10825-611 first reading. Uh the changes here are associated by changes in IDA in 2024 as well as FURPA in 2024 and 2025. Uh the policy now lists the specific items that can be released as directory information to match the changes in federal law and state policy since grade level is now excluded as directory information. This policy will need to be updated again in the future as certain personal identifiable information items are corrected by state or federal agencies. Mr. recommends the board's adopt policy JLA directory information. >> Directors, any questions

056on this one? >> Worth putting on the consent agenda for next month. >> Agreed. I think that's good to go. Okay. So to consent next month and per that last thing right there, this policy will need to be updated in the future as certain personality. So this is not the last time we have seen this one. there. One of the things that has changed has been the public release of grade grade level >> and technically every sports list we put out that's a roster >> PA announcement >> or even the PA announcement um putting out our um uh honor role. We can list students names and their GPA. We just can't list what grade they're in. Um, it was kind of an overcorrection to something that was done in 2024. Uh, so expect that to

057be corrected later. Yeah, I'm rolling my head as you're shaking your head. It's the same. Yes, it's a Yeah, this is one of the few bureaucratic tasks that uh >> Don't Yeah, Mike's laughing. He knows. Okay. >> Yeah. >> We're bringing up >> there goes this this old group of kids that are just kind of here. We don't know. >> Yeah. Well, also there goes the the cheer when a freshman makes a play, right? >> Yeah. >> Yep. >> It's all >> I'm just I'm done. I'm not even going to finish my sentence. Okay, moving on. Uh 612 also also first read. >> Okay. Uh item uh 108256.12 policy JHCA immunization school sports participations concussions and other brain injuries. Uh policies updated to include school protocols for concussions and other brain injuries replacing policy JCA

058JACB with the updated JACA coded policy. Uh this change in policy helps to address any academic accommodations for students with a concussion or brain injury that may impair academic progress whether the injury took place at school during a school sponsored event or away from campus and unrelated to school. The other practices mentioned in the old crosscoded policy dental and visual screenings detailed in the policy were moved to policy EVBA student health services. There's no need for a separate policy JCB. Uh, administration recommends the board adopt policy JCA, immunization, school sports participation, discussions, concussions, and other brain injuries. >> Any questions on this one? If not, Diana, you've turned your mic on. >> I think this one could go to consent agenda. >> Man, trying to come up with a clever way to ask for a

059motion and stuff. Okay, consent agenda. We're all right. Also, 612 going to the consent agenda. The consent agenda is no longer lonely. >> Okay. Uh moving on. Uh 613. Superintendent. >> Okay. Uh item 1000825-6.13 inter agency agreement with abandoned school district. Uh for many years, the Department of Motor Vehicles has executed formal written inter agency agreement that authorized uh the Oregon Department of Education to operate thirdparty commercial uh driver licensing skills testing entities. While OD has the responsibility for school state bus driver certification, O.DMV has accountability through the federal motor vehicle carry safety administration for CDL testing and licensing. This is an additional inter agency agreement between sus law and bandon that seeks to have bus driver uh conducted uh training conducted by the professional trainers of the district. Again, uh third party skills examiners

060must be administering the test in their employment by the third party. School districts are required to enter into inter agency thirdparty tester agreements with other uh districts or school bus companies to provide those. Uh your third uh party entity must be covered by workers comp. This is not will not fall back on the district and OD will continue to be the authority for school bus driver certification and you have an agreement that has been reviewed by your insurance provider. Administration recommends approval of the inter agency agreement with the band school district as presented. And I asked this during board planning. Um they Bandon will use their own buses as well. >> Bandon will use their own buses. Yes. >> They bring they bring the driver and the bus up here and then the skills testing

061is conducted with our um trainer as the observer. >> Excellent. >> An evaluator. >> Directors. Any questions on this one? >> Is there a time commitment on this? We need to I think we could go ahead and >> you could if you pass it now because I'll tell you we're already we're already engaged in the training process. >> Yeah. >> Well, time out. Time out. Time out. I've got a super corny one. >> No, I'm No, let me just let me just finish what I was going to say. >> Okay. Be it resolved that the SUSA school district board adopts the inter agency agreement with Bandon School District as presented resolution number 10825-6.13 inter agency agreements bus driver testing. >> Second >> Diana doesn't like my game. Resolution number 1000825-6.13 inter agency agreements bus driver

062testing motion made by director Pimlot. That was you seconded by director Paul. My game took all the wind out of my game. Any questions on the motion? If not, let's drive towards a vote. You >> That's my corny one. >> Director Pimlot, you almost made me uh spit my coffee all over this Chromebook. been fantastic. Frisk can fix it. Okay. If no discussion on the motion, all in favor I >> I >> Yes. >> Uh turn your mic. >> Oh, sorry. >> Uh before we get into um uh budget positions, can we take three-minute recess? >> Sure. Cool. >> Three minute recess. Do you want five? No. >> Three. Okay. Thank you. watching that clock. >> They're not back at 7:34. >> That's right. And 10 seconds. recess over um back to our regular meeting.

063So directors here we have item 614 but we have 0.1 2 3 4 and five and uh um I trust that you all have seen the applica we have six applications for five positions um and the there was one the the one request uh that if possible um if we all feel so inclined um Norah Kent uh requested a specific position in position two um uh because that is just the the finishing of a of a position not a full term. Um so uh directors I don't know how we want to go about this if we just want to do one and somebody proposes a name and do the two or if we want to discuss the six candidates and then go one through five. Tom Mike. Yeah, there's uh there's one thing to keep

064in mind is the the position six is also student opportunity committee. Correct. >> Yeah. >> Don't do anything. >> No, you won't do anything for that. We've got a meeting coming up October 22nd. Uh all the parents from the elementary, middle, and high school have been haven't been informed that they're going to have to duke it out for who gets to be budget committee member six. >> Okay. >> Yeah. >> And that's not on Okay. but not part of this packet. >> Got it. >> Is it worth maybe starting with Norah since she's the only one who asked for a specific position? See if we like that and then move on from there and try and fill other open positions that were not requested. >> Yes. Other than the fact that the position she's requesting

065is position two and we have to go in order. >> Yes. So, well, let's I Well, I guess these are these are this is all public information directors. Are there any applications here that were a red flag for you that you say no? I see them each as clearly qualified and and and acceptable candidates. And if they filled out the application, that means they're willing to to serve in that position. Okay. So, uh let's go this way then. So, with with position one, is there Hey, somebody somebody choose your favorite Hley. Josh. >> Okay. Director Hley, >> I mean, make a motion or Okay, >> if if we're all right with that, let's let's start making motions for position one and vote as you see fit. So, Director Hly. >> Okay, I guess where do

066I read from? >> Yeah, back up. >> Those following along, it's 14.1 is the is the is the >> 14. Oh, I was I was Yeah, I'm about to if I can get to the the right page. There we go. Yeah. >> Okay. Board chair be resolved that the Sus Law School District Board of Directors um appoint um is excuse me, sorry. Uh Lindsey Phillips to budget committee position one. >> Second. >> Okay. Resolution number 10825-6.4. motion made by director Havly, seconded by director Pimlot to appoint >> Posegate. Sorry, >> too many P's. Y'all are outnumber us. Um, >> seconded by Director Posegate to appoint Lindseay Phillips to position one. Any discussion on the motion? >> Uh, yeah, I would just like to add uh Lindsay Phillips is a huge contributor to our community in

067like so many different ways. Awesome lady, great thinker, perfect person to have on this committee. >> Sounds like a vote before the vote. Lily, what do you think? >> Manuel Grace. Okay, this is not specifically about Lindsay, but I want to thank all of these applicants so much for for coming in, putting in filling out these applications and and willing being willing to invest the time. I really appreciate it. Last I heard, we had one application in. So I was just thrilled when I heard that we are have this many this. Thank you to all of them. >> Agreed. Okay. So if no more if no further discussion on the motion those in favor >> I any opposed? I haven't been asking that tonight. Okay. So position one Lindsay Phillips. Thank you Lindsay. Moving on

068to 14 6142. Position two Moren. You got your finger on the button. I do be resolved that the sus law school district board of directors appoint Leonora Kent to budget committee position two resolution number one825-6.14.2 to budget committee appointment position two. >> Second >> resolution number 1000825-6142 budget committee appointment of position 2 to appoint Lenora or Nora Kent to budget committee position two. Any discussion on the motion? Those in favor? I. Any opposed? Okay. position one, position two. Moving right along. >> Okay. So, before you go to position three, I know that you have one extra applicant then you do slots. I have the ability to kind of flex the student opportunity committee and add another community member and whoever is not selected tonight, I can invite them to there and they could still serve

069on the budget committee as the representative of the student opportunity group. So, okay. Yeah. Wow. >> Phenomenal. Awesome, >> man. Okay. Where'd you hear >> be it resolved that for position three um we Katie Snot for resolution number I'm guessing it's one8256.14 >> yes 143 >> 14 second >> okay resolution number one825-6.14 4 three budget committee appointment of position three to appoint Katie Snedden to the budget committee in position three. Any discussion on the motion? I had a lot of redundancy in that last sentence. Those in favor? I. Okay. >> Moving on to position four. So 6144 uh Camera >> board chair be it resolved that the SASA school district board of directors appoint Ivy Meadow to budget committee position 4 resolution number 10825-6.14 or 6.14.4 Four, budget committee appointment position four. >> Second >>

070resolution number 10825-6.144 budget committee appointment to position 4 being Ivy Meadow. Any discussion on the motion? Those in favor? I. Any opposed? Okay, moving on. Now, this one's going to be confusing. This is 6145 for position seven. >> Oh, nope. Nope. Sorry. He didn't raise his hand. >> Adrien, you're up. Uh, be a resolve that the Sus Law School District board of directors appoint Alex Ferguson to budget committee position five. Uh, resolution number 10825-6.14.5, budget committee appointment position one. Position Seven. >> Seven. >> Second. >> Is that where you were going to go anyway? >> Sure. >> Was it? Yeah. >> Okay. Resolution number 10825-6.14.5. Appointment of budget committee position 7 to be Alex Ferguson. Any discussion on the motion? Motion. >> Those in favor? Bye. >> And just as a matter of information, the

071superintendent will be selecting through the student opportunity committee the representative to fill position six. And have also the alternate um which for all of you at home without the applications in front of you would be Sue Jones if she so accepts. So, I'll I'll contact her tomorrow and uh invite her to the opportunity committee. >> Okay. Thank you for that. >> Okay. >> That that that was smooth. Well, >> okay. So, let me throw out my own my own little bit of gratitude here, directors. My appreciation for reviewing this and and taking our review of all of this information that is compiled for us seriously because it it makes for effective meetings and important decisions. So, thank you for all of your time in advance of these meetings and after as well. Um, so moving

072on, where are we? Are we done? We're done. 70. >> Well, we're sort of done. Uh, board reports. Uh, superintendent, we will start with you. All right. Um, uh, employee report for the month. Um, again, October 8, 2025. Uh, no new administrators, no new certified educators. Uh, classified and paired professional staff. Shelby Keane was serving as temporary independent aid at the elementary school for a leave of absence coverage. Uh, Jackie Carr is our new finance secretary at the elementary school and she's transferring from food service. Uh, no new confidential employees. Uh, we do have a new head golf coach at CISA High School, Mr. Nicholas Reamer. Uh, no, uh, resignations, retirements, or separation employments right now. and Miss Hixon has booked uh three additional certified substitutes in the last month. Uh the rest of the

073items in my packet are some redundancy for your SIA and integrated planning. Um and again, I think the the bigger part in here I think is looking at the early literacy success report. Um and continuing with that will be uh help close a lot of gaps across the board. um division 22 report we've covered uh there's a series of meetings over the next few months um we've got the OSBA fall regional October 14th um dinners at 6 program and meeting at 6:30 I don't know who has registered if any of the board had interest but I will be there uh otherwise um and then as I was reminded during the break. I was texted by our cross country coach at 7:21 p.m. last night that you will have another outofstate travel request, but I wasn't

074going to make Debbie changed the agenda. So, we'll do it in November because cross country team has kids that'll be traveling to Washington uh for the regional tournament. >> I vote no. >> Well, you want me to text him back that right now? >> Yeah, take that, Chris. >> Okay. Um uh and then uh we're starting to process the Oregon State School assessments. You guys all received a primary kind of review of the breakdown of where we are changed from year to year going left to right and then you had a cohort group moving up to down and then we'll we can get into the details of that uh in November. I had a little more time to to digest that. Um, and then, um, you've got your, uh, Vikings of the month for the

075elementary, middle, and high school at, uh, on the back of the packet, and those will go out publicly tomorrow. So, I that's that's what I got cooking. >> Yeah, >> it may or may not have their grades tomorrow, but um, and I know that I am kind of the compliance person. Um, Again, we just may say a home room group and a home room group and a home room group. I >> teach your last name. >> I Yeah, I >> There you go. >> At this point in time, I don't know how to fix it. >> Okay, it'll get fixed somehow. >> Yes. >> Yeah. >> Okay, moving forward. 72 Cece and good evening by the way. >> Good evening everybody. Um just some information from the um business office and what's happening. Um, also

076a little bit of a review of the current financial um, status here. We are currently um, finishing up September. So then that's going to be our very first payroll with everybody back. So um, with everything that we have um, in all of funds, not just the general fund payroll is about $1.5 million. Um, we also have received probably a little less than a third of what our state school fund is. So we're about 2.4 4 million on that. You'll also notice on the income portion. Now, normally a loan would be considered a liability. It still is considered a liability. We're just happen to be on a modified acrruel type um accounting. So, that won't be calculated until our audit of the following year on on that liability portion. So, you're going to see a little

077footnote that says that's the tax anticipation note for 3.9 million. So, you'll see that on the financials and that's just some information. And um we're currently in the season of grant agreement signatures. So we're receiving our grants and uh we've got them all signed. We've got them turned in on time. So you should see next month um some of the funds coming forward prior to our expenses going out. So that will assist also um with our shortfall as well. Um federal forest fees. There was a a review and this is an nonanticipated amount of funds that are coming in that will also assist with the shortfall. Um and in 22 um they reviewed how the state school fund was calculated because they adjusted that um you wouldn't calculate using the federal forest fees that we

078normally receive as a rural community. So we get a percentage we're one of 84 districts that they notify that um between the change in 2018 they had to go back and um review our state school fund shortages that they shorted us. So they are now um they sent forth the agreement for us to sign and so um they've um submitted um information that we'll be receiving approximately about $98,000. So that's good news. And then um we are currently through the audit testing phase. So all of our documents have been reviewed by the auditors and um everything's been submitted. So that's great. um we should have a follow-up um meeting to go over those financials and um we're on time for the audit. So we are due to submit um in Dece at the end of

079in the beginning of January. So for OD to be compliant so we are on time. We're actually early so but on time. So that's great. So that's everything that is going on for this month. Thank you. >> Thank you. Um, okay. Moving into the uh admin reports. Um, I'll first I don't think I've done this, but any admin here, is there anything particular that you would like to highlight of what of what we've all read? Okay. Directors, any questions or comments for them? Oh, >> highlight, but in addition, >> okay, >> Mr. Moral has an addition. So, I put out current square that uh we've got uh a shortfall in funding for outdoor school. Um our budget was cut by about 20% which is right in the tune of about $7,500 and we had uh

080a donation this morning, two donations this morning, one check for $1,000 and one check for $300. So, >> wow, >> that was uh pretty outstanding. So, anyway, just wanted to share that great news. And um there is a bulb fundraiser that McKenzie Perry is organizing. So if you want to buy your fall and spring bulbs, there's a link to go um select those and we get 50% of the profits of that. So okay, thank you. >> 50. >> Okay. Thank you. Or feel free to just donate cash money, homie. Who said it? >> At a boy. Okay. Uh, directors, any questions? Uh, per the admin reports for the admin that are being ever so patient with my antics? Diana's not. Um, okay. Well, then let's uh let's move on. We're going to go to our

081student representative communications. Uh, Emanuel, we will start with you. You have anything for us? And Cece, can you pass that mic over to Lily who will pass it to Emanuel? >> Yeah, I mean um I think the only thing I know um in school is the um I have like a lot of students just talking about the attendance um like for a grade >> and um >> the only part is like the excused absences they find kind of confusing why it counts towards a grade. >> Okay. or it doesn't count against their it doesn't an excused absence doesn't count as an absence. Is that am I understanding your your point correctly? >> No. Um like excused absences um count as an like just an absence. So it brings their grade down. I know um one

082student had a dentist appointment that they went to and then um it was excused and then their grade went down for pride and that's >> yeah that's kind of like the only problem I think that students have with it. >> I can offer an explanation if you would like or >> please but you have to come all the way up to the mic. Mike, >> that was just for you Diana and I got the smirk that I was hoping for. Yeah, >> Emanuel's right. There are a lot of students displeased with this, even some parents. But we've when we explain it, it tends to make more sense to people if people understand. We're not distinguishing the difference between excused absences and unexcused absences in terms of uh how it hits the grade. However, this very

083first grade in Pride was heavily impacted because there's a very small sample set, very few number of days. So much more heavily impacted. The other big difference is we changed the the grading scale to pass fail. So there's no difference between an A at 100% and an I'm sorry a pass at 100% and a pass at 70%. >> Is that just for the pride class? >> Yes. So kids are seeing their grade go from 90 to 85 within still that passing mark. But when the students complete their homework that they missed while they're gone or they make up their seat time and they demonstrated that the absence, whether excused or not, didn't cost them any learning, didn't cost them any work time, they earn those points back in the following month. So, right now, we

084have the big ding because we only have the ding. We don't have the repair on the books yet. That'll be coming next week when we do grades again. >> Why have the ding at all? >> The board decided to tie attendance to the grade, I'm sorry, to the grade in the pride class. Can I change my vote? Not >> not now. >> Okay. >> I I can understand if they're absent, but if for an excused absence, that doesn't >> the ding keeps them accountable. If they see the dip, that's good. >> They will then make up the work. If there is just an excused absence and they're gone, there's no there's no reason to complete the work. >> Yeah. The other thing is we would have we'd be putting parents in the awkward position of

085excusing absences that are not excused if we didn't have the ding. So we it it is the ding, but it is a very workable path back. >> Does that does that same I'm I'm I of course I don't have the policy verbatim in my head here, but does that same thing for sports and band and extracurriculars? No. That that's not >> extracurriculars. We do not count against the attendance policy. >> Okay. >> Um you said it's past fail. How tight is that? Like do they like like if they have happen to have like several procedures in a week, is that going to end up being a fail or is it is it pretty like five 10? What what's the ballpark for? But but it doesn't go into effect until the next >> Well, yes, but

086we can correct it any time. We have it we have it set up on a monthly basis to give the students new grades based on the previous week's previous period of attendance. If a kid gets in trouble, we're making separate plans with those kids to get them back into good graces. The whole point is to keep the kids the students hovering or the students who are hovering keep them in that green keep them in that that accountable mode. Otherwise, we get to the end of the semester and suddenly we've got an attendance pattern that has caused all kinds of lost learning time and we've got teachers being asked to accept late work that is three months old. >> Emanuel, will you be able to now explain that fully to your classmates? >> Yes. Even if

087he's not, >> I would say the easiest way is just steer him right over there. >> Yeah. >> Even if he's not, it will become more readily apparent when we have the second wave of the pride grade, the attendance grade in pride. They go, "Oh, okay. Now I see my lack of absences in this period tied it up or brought it back up." The big thing for the students is especially our top performing students, they want that 100%, they want that 90%, the 99%. But there really is no difference between a 70% and a 100% in the >> Not with that attitude. >> Emanuel, does that does that all kind of check out to you? Does that make sense? >> Yeah. >> Excellent. Anything else for us, Emanuel? Thanks, Mike. >> No, I'm good. Thank

088you. >> Okay, Lily. Um >> I had similar questions regarding the um attendance with your grades, but he pretty much summed up everything. So, >> excellent. >> Y >> okay. Um uh uh we down to 75 the future meeting dates and general information. 13th through 17th is the National School Lunch Week. Um I I trust that we all saw that that invite to go and have lunch with the with the students. Um, October 14th is the OSBA Lane Fall Regional. As Andy pointed out a little bit ago, are you raising your hand? Um, could I bring my kids to um school lunch week or would that be disruptive? >> We don't have >> Okay. Okay. I'll find childcare. Good question. November 6th through the 8th is the uh the OSB annual convention. Um says registered

089to attend are directors Miltonberger, Plet, Posegate, Superintendent Griscoak, and Debbie. Um if anyone else wants to attend or is able to attend, let Debbie know tonight. Uh November meeting is the 19th. American Education Week is the 17th through the 25th. Um and that uh historically we have joined um uh district staff to hand out the goodie bags which is actually quite a fun time. Um one or two board members at each location. Do we need to make assignments for that this evening? Because that's pre that's like right in the middle of the week. Um well our meeting is right in the middle of the week. So, directors, um, right here you see that little chart. 7:30 to 8:30 at the elementary, middle, or high school to pass out, uh, little gift bags, goodie bags, or

0908:30 to 9 at the transportation and maintenance shed. Um, is anybody available? Well, what would be your preference? This is on the 18th, so this is Tuesday morning. Tuesday morning, the 18th. >> Uh, I'll take a spot at the elementary school. >> Okay. Um, so Director Plet at the elementary school. Um, I would, uh, you know, I've done this at the elementary school and at the high school. I'm going to go and bother Andy Marole at the middle school. >> I would like to bother him as well. >> Nice. Thank you. Because Diana wouldn't let me have any fun if she joined me there. >> Okay. So, director Lacaturator in Miltonberger. Uh Tamara, I hear you saying that you will be gone. >> Okay. So, you will be at all four locations in Spirit and

091we appreciate that. >> Uh directors, is anybody else available to to assist with this? >> Yeah. >> Tom, where would you like to be? >> Um we don't have anybody at the high school yet. >> That is true. >> I can do that unless anyone Oh, okay. >> I can do the high school unless any of the other directors have a preference. >> Sounds like you're at the high school. Okay. Um, I can be at the middle school and then go over to transportation as well since that's that's after I may sneak out a few minutes early. And so that is at least one per. Uh, Josh, Diana, are you available? Are you guys both occupied? >> Yeah, middle middle of your beginning of the workday. Okay. If you were able >> Okay. And if

092you are able to change your meeting, show up wherever you would like. >> I might be a little late. >> Okay. So, question mark Hly. All right. Well, >> that's super non-committal issue. >> Debbie, did you follow that? Okay. Well done. All right. December meeting date is December 10th. January meeting date is January 14th. February meeting date is February 11th. Um, any other questions on upcoming schedules or any other comments? Nope. Okay. So, let's go. Tom, I'm going to go that direction around the table. So, board member acknowledgements and communications, you're up. Oh, okay. Um, volunteer work has really been on my mind. We've talked about it even just tonight several times. And I just want to thank you, say thank you to everyone who volunteers for the school district. It really makes such a

093difference for these kids' lives. And in particular, you know, I'm thinking about all these people who just volunteered to be on our budget committee. That's amazing to me. We have people who volunteer to do children's sports or or youth sports. Um we have great people working at the PTA, classroom volunteers, and then also our our facility committee for the school board and in particular the vice chair of the facility committee, um Mr. H, who has been spending I can't even count how many hours of his own time going out into the community and talking about these schools. and he just gave us a tour today and I just I think it's great that people care about these schools and I know we we all sure do at this table. >> Yeah. Uh thank you for

094that and I will give a quick blurb on behalf of Debbie who sends out quite often the volunteer sheets. So if if those in YouTube land would like to volunteer, it's not as simple as just showing up and volunteering. There is a form that needs filled out and that can be found on the district website. Director Hley, anything for us? Director Pimlot, >> I don't have anything. >> Okay, Director Cole, >> I just know. Um, I was just going to say on Friday at the football game, it was we had there were 62 cheerleaders. >> Where did all those little humans come from? >> They they were from the Boys and Girls Club >> like from the entire coast of Oregon. >> Or do all those little humans live in this town? >> They do.

095>> Good heavens. Yeah, it was a lot of fun. >> They were all wearing blue. It was like an ocean. >> Yeah, they did great. >> Okay, Dr. Pollock, nothing for me tonight. Director Milenberger, >> I have three things. >> You get two of them. Choose wisely. >> Well, the first one doesn't count because it's just mirroring what um what he said about volunteers. I've been volunteering at the elementary school and it's just it's wonderful. It's really it's really a good way to spend your time. And um I as I walk down the hall after my volunteering, I have other teachers going, "Are you going to come in my class now? I need you in my class." So they need volunteers. They really do. Anybody listening out there? Um it's not that hard to fill

096out stuff. They really need it. But see, that didn't count as my one. The other the one of the other things I wanted to talk about is I had an opportunity last year to um tour the middle middle school and the high school um life skills classes. And that was just a a real um wonderful time if that makes sense. It was really good to be able to do that. And it was actually yesterday I got a chance to um tour the one at the elementary school and uh I went with Lisa. She showed me the rooms and she will um attest to the fact that by the end of it I was in tears just because it it's very overwhelming how much patience and understanding and just um there's a lot going on in

097those rooms. There's just a lot going on and the understanding that that our staff has and the patients and is just out of this world and very um amazing. It's hard to even explain it. And what I would like to do very much is encourage anyone on this board to get a chance to contact Lisa and get a um tour of those rooms. It is well worth the time. Um just so much goes into that that we we hear about special ed all the time. We Lisa comes up and talks about it. We're aware of it. It's on a um in different items that we vote on. for us to be able to actually see what's going on is just I think very necessary and very um important to do. So that's my second thing.

098Third thing is we had talked before about um the charter school having a meeting. I don't know if this is appropriate time to bring it up but at some point we need to discuss how we're going to deal with the charter school. We came up with a bunch of different uh things at our last meeting on the 17th and do we have a another meeting work to to go over that? Is this the appropriate time to bring that up? >> Yeah, they had made a request to have that meeting after their board meeting which is the their board meeting is was it the 16th? When was their board meeting? I >> think it was I'm looking at the >> We have a couple coming up. Yeah, they requested that we have that work session, a

099joint work session after their board meeting on the 16th. >> Is this the time we confirm that date? And >> that >> I don't see >> because I'm not sure what the date is. Do we is this a board thing right now to say this is when we're going to meet cuz if we wanted to be on the November on our November agenda that we need to meet, we need to meet prior prior to that. Did did we did we get an email? Did we get an email choosing which date worked best for us? Because I thought I I replied to that. >> I got a few responses from our board members, but we haven't gotten a consensus to anything. I'm trying to pull that right now. Um, so I think any of those days

100that following week, the week of the 20th, if I'm remembering their their date. >> So, we gave uh potential dates to to match. Um, again, we had 1020 and 10:21, 10:27, 10:28, or 10:29. Um, and that would be after their their meeting date. >> Yes, I did. I gave them the list and that's where we dropped the 13th and the 16th as potential dates. >> Most yeses for >> I only got two yeses from from y'all. I got I I said the 20th and 21st. >> 20th and the 21st are kind of the leaders. You're good. >> You're pinned into those dates, I think. >> And so, yeah, the 20th to the 21st. >> 20th and 21st I think might be football and volleyball for me. >> If there's the Yeah, the 20th we have

101home JV football. The 21st varsity volleyball is at Glide. So 20 20th 21st are >> again you could propose a different date. Uh I just can't meet on Wednesday the 22nd because we have a student opportunity committee meeting that day. Um or again you could push >> 28th >> to the the 28th. Uh I don't see any high school sports on the docket. Yeah, because 23rd 24th is also sports for >> yeah my children >> but I guess at the same time JV football >> we can have a quorum without without everybody present for a work session >> what session >> six typically going to work sessions So yeah, >> if we're trying to get as many people as possible, what are I I heard a lot of days and then not everybody could do

102all of them. What are should we try to aim for the one we can get the most of us or >> raise? >> What? Uh yeah. Yes. Yes. We're all looking at calendars. We're not we're not just ignoring you. 14. >> No, it has to be after their meeting. >> It has to be after that meeting. >> Yeah, >> it was the 20 the >> So 20th and the 21st are options. >> No, no, no. Just just the option there. >> And then I think after that your next available date is really October 29th. >> The 23rd. The 23rd was not an option because we have home soccer, home cross country, home volleyball, and home soccer. >> Who all can make it on? >> 20th is Monday. >> Who can make it on the 21st?

103>> One, two, three, four, five. That's five of us. Who all can make it on the Was it 28th? >> 29th. 29th. Who? You need to try to find >> right if we can. Absolutely. >> Well, it sounds like the >> 29th I can make work. >> Tam would be the only one who couldn't make it. >> No. >> Right. That's what I mean. >> On the 29th. >> Say the 23rd is an option or not an option. >> 23rd is not an option because you've got we've got a lot of home >> one, two, three, four, five home events. >> Are we all attending those homes? >> I am. >> Yeah. I'm watching I'm watching Danny >> Wednesday the 29th. >> Yeah. >> There's no other option here. >> You're missing two on the

10421st or you're missing one on the 29th. Otherwise, you're pushing into November. >> So, it makes sense. >> 29th is a Wednesday. Correct. >> 30th. Are you here on 30th? >> I am flying out. Was the 27th a No. >> 27th. There's a There's >> 27th JV football at Brookings. So Brian's gone. >> Shoot. We're all so busy. >> I mean November 3rd out. Are you coming back on the day? November. >> Yeah. JV for >> um the the fourth or fifth of November is still prior to to our meeting. >> What about their meeting again? >> October 16th. >> You you could you could do November 4th. Volleyball still going? >> I don't think so. Volleyball over by then. >> Does this make this this season by then? >> We could do a Zoom

105option possibly for Tamara >> on the 29th. >> Zoom. Zoom. >> That would be better, too. >> Camera zooming in on the 29th. Hero, >> dude. Debbie. >> Yes, Debbie. >> That's right. >> It was actually no. Whoever Whoever says it loud enough for for the deaf carpenter to hear, that's who gets the credit. >> Yeah, >> great idea. >> Okay. >> Six o gets a >> Okay. >> All right. >> 6 o'clock. Is that what we said? >> Now, >> pending >> the charter school board's availability on the 29th. >> They better >> Oh my gosh. Maybe that maybe that >> maybe that one needs to be typed in all caps. >> Is October 29 >> the day >> question mark. >> Okay. >> All right. >> Can I can I ask an a

106question not relevant to any of this right now? >> Absolutely. >> So again, I mentioned that we were going to put a request on for out of state travel. Our November meeting gets moved because of the state convention to the 19th. Uh the Northwest Regional Championships for cross country are November 14th and 15th in Spokane, Washington. So um >> yeah. Yeah. >> Can we use the same language? >> You can use the same language. We can get it approved. >> Yeah. He didn't tell me what it was. Didn't tell me where they're going. Just texted me last night said, "Hey, we're going." So, >> okay. >> Spokane. >> Wait. So, they're going to Spokane. What's the name of the event? >> Uh, NXR Northwest Regional Championships. >> Sorry, Debbie. >> The resolution >> and then

107>> Adrian Adrian's gonna >> Yeah. and this um I'm sorry >> cross country that's >> thank you for catching that >> yeah I just kind of came together I thought we would have time that would be before our normal meeting but with the convention it gets moved >> I think I might vote no >> breakfast U >> agenda item >> uh 6.15. >> Yeah. Maybe I could just abstain. go back and change. >> Yeah, I have dates for that. Uh, November 14th and 15th. So, travel will be before and after. You know, Director Paul, at orientation, they said there's not supposed to be any surprises or sudden agenda items. So, >> well, there's always one. >> Yeah, we have we now appreciate it. Definitely appreciate that. >> But after that resolution is made, if you

108would pass it to me so that I'm using the same language, please. >> For sure. >> Thank you. >> And there's no boys cross country. If there is, do that in there. Just say cross country. Perfect. Okay. >> Hey board chair, be be resolved. The SUAW school district board of directors approved the out ofstate field trip to Spokane, Washington, November 14th and 15th for the NXR Northwest Regional Championship for the cross country team. Uh resolution number 6.15. >> Second, >> resolution number 1000825-6.15 for an out ofstate travel for the high school cross country team. Motion made by Director Plet, seconded by Director Cole. Any discussion on the motion? Those in favor? >> I Okay. So, fantastic. Debbie, I will leave this here with this notebook. >> Oh, send it back. Let me take >> Okay.

109>> No, I don't send it back. >> I know exactly whose fault it is. >> I'll take it. It'll be my fault. >> Oh, wait. Pro supposed to vote. No. >> Too late now. I'll just I'll just kick I'll just kick Chris in the shins when I see him next instead and both will be equally fun for me. Um okay. So all of those in attendance, you get to start packing up because at this time the school board will now meet in executive session to review and evaluate the employment related performance of the chief executive officer or any other public body. a public officer employee or staff member who does not request an open hearing in regard to OS192.6602I which allows the board to meet in executive session. No decision may be made in executive

110session. Executive session at the end of executive session. We will return to open session. Representatives of the news media and designated staff shall be allowed to attend. representative of the news media allowed to observe the executive session are specifically directed not to report on any of the deliberations of the executive session. No recording of the executive session is allowed without express permission from the board. At the end of executive session, the board will return to open session. Regular meeting paused. Executive session beginning. and directors will take a we'll take a small little recess here as oh Okay, we are now returning to regular session. >> Can we adjourn and then you tell us your stuff or does your stuff need to happen in the meeting? >> Board members, before you leave tonight, please fill out

111your American Education Week stuff and then paperwork. Yep.