8.20.2025 Board Meeting

001Hello. Um, on my end it says everyone is muted. I don't know if you guys can hear me. Good. Okay. Uh good evening everybody. It is now 6 o'clock. Um and we will get our uh Suslaw School District 97J work session um called to order. Uh we use this work session for board organizational time and we're going to hear a report from uh Lisa Uts this evening as well. Um, so I know Moren's got one thing, but I'm going to open it to everybody else. Um, we we'll do roll call for the uh initial meeting. Um, but uh, Director Posgate is is joining us via Zoom. Um, thank you for for setting aside time as we know you're with your family. Um, and then everybody else but uh, director Pinlot is is present. Um, and

002Andy, you just walked in. Welcome and good evening. >> Um, okay. Uh, so directors, any any uh anything to come before the board before I know Moren's got got one to bring up? >> Okay, Moren, you're on. Okay. I've um excuse me, I've been aware of some uh concerns going on with the charter school and rather than having a meeting or discussing it here, I wanted to um throw my people the possibility of having a work session with us and with their board or designated people from their board um and have it maybe as soon as possible. Uh one of the issues that I've been really aware of is communication. We had talked um I believe it was last October about narrowing the kind of communic the type and the amount of communication that's coming

003from um the charter school to us and we had discussed at that time having one person from there and uh contacting only our superintendent. Since then, several people have been contacting. I'm not sure how many, uh, but there's been more than one person contacting. And not only that, but they've been contacting other people within the staff. And my concern is that that takes a lot of staff time, um, and and kind of stress. Um, my other concern about that is is um, we had also talked about the type of communication um, that it would be, you know, not repeated communication and a certain type that they couldn't get other places. And I'm not positive that that's being followed as well. So, I just wanted to see if we could do a workshop to get that

004discussed so that we can have those their people there to answer the questions. Um, >> not not to be the complete word Nazi, but a workshop or work session. >> Work session is what I meant to say. I have a little bit written down there. Work right there. See that word? I have it written down. >> And I think other board members just would like a general progress update. >> Yes. >> Like just a touchstone to see, right? Okay. >> We're still progressing. We're opening in the fall of 26. etc. >> Also had a concern about the curriculum that that um I think you know should be addressed could be addressed during that session as well. >> So I just wanted to bring it up if maybe we could talk about having a work session

005and when that would be and some dates I think that kind of thing. >> You good with the work session? >> We'd have to ask Diana. Uh Tom, are you are we unmuted on your end now? Tom, >> can you hear me? >> Yeah. >> Yes, I can I can hear you all and I would be happy to look for a time for a work session. Yes. Okay. Um, and Tamara, Adrian. >> Yes. >> Okay. Um, good. And so, so just just real quick, uh, a couple of the the items on the agenda, just check their progress would be would be an agenda item. >> Um, go over our kind of the expectation with communication. Um, the, you know, just review and we can all review the contract before this meeting as well, but um,

006over the curriculum. So, that would be three agenda items. Um, and >> other people may have others that >> Yeah. And then there's I I'm sure I don't know if they'll have their um um their OD transportation evaluation done by then, but >> probably not. Um, >> but again, I I think the other thing that came up with Marines Communications is again, we have contracted values for accounting purposes for transportation and food service. Um and we just again we're trying to put that together in the most costefficient manner possible. But um we reroute a bus takes time and money. >> Time. Yeah. Right. >> That's that's all food service. Again, if it goes out the door, it's got to be attached to a kid >> curriculum. Okay. So, yeah. >> Um All right. So, directors

007uh and and I agree. Why put meetings off? So, um well, I'm not going to meet again this week. Sorry. So, what is next week or the week? Well, I know my evenings are mostly free seeing as as uh my kids don't have their activities yet. Uh I would I would guess Andy that Andy and Debbie and Lisa, if you would like to participate, um uh your schedules are probably a little bit more involved than than I know mine is. Nobody's going to fire me, so I can show up whenever. >> Yeah. Well, again, I think with the limited items here, you might be able to do it in the 6:00 to 6:30 prior to the September 10th board meeting, um, if you want to do it as a single agenda item. Like I think

008your earliest available time is 9:17 next Wednesday, that following Wednesday, we again, Lisa and I cannot do it next week because that is inservice week. We'll be tied up. Yeah. Oh, come on. >> I can't stand in my head yet, but I'm >> 17 is facilities >> facility advisory. Okay, so that one's out. >> That's on the 15th. >> It's on the 15th. >> Yeah. Lieutenant 15. >> Um, so do you think we could get it done in the work session prior to next month? >> You want it sooner? >> I'm thinking that if that would be that would be okay with me. I'm just thinking that um I've been in these before and we tend to get a little Gabby. I'm wondering if we are going to do it to stop maybe at 5:30.

009>> You may want to go 9:17 just to give yourself freedom so you're not pressed up against 6:30 start time. >> I like it. >> Yeah. >> And could we start like at 5:30 just in case so we're not rushing? >> We'll invite them. And again, if 5:30 works, 5:30 works. Okay. >> Okay. >> 5:30. >> It'll be just for >> Yeah. Work again. >> Yeah. work session touch meeting with the charter school last >> last meetings expectations and talk about 25 26 opening >> and so that'll >> what date was that >> uh the 17th of September >> wait but that that's not the facilities committee >> no that's the 15th >> um and so this is >> I also had >> this is pending the the leadership of the charter school's availability as

010well Would it would it be advisable to pick a backup date in case that one this one doesn't work just to facilitate make that >> a little more >> again are typically here available on Wednesdays because that's the date that we hold. I would just suggest moving to 9:24 at 5:30 if that's your that would be your second date. I mean unless you want to start looking at a Tuesday, Wednesday, Thursday, but by that time we're into volleyball. Yeah. >> Yeah. We're into other events and that's going to Wednesday is going to be your free date. >> 9 9:17 is is preferred. 9:24 if >> as the backup >> and and Tom I uh your your raising your hand even on Zoom did not go unnoted. Well done, sir. Well done, sir. Well done. >>

011um can I can I interject one thing? Um thank you guys. Thank you guys for being patient with me and I will do my best to make this um work. And then there's also um a possibility that I might need to leave abruptly and I apologize in advance if that happens. Um I'm with my dad and he's uh nearing the end. So um uh uh sorry if I have to go. Uh I will try to be here as best I can. >> If if that's the case, if that's the case, brother, just close your computer and walk away and we'll we'll we all completely understand and push it that way. >> Yes, indeed. >> Thank you very much. >> Okay. Um so, uh with we've got 21 minutes left. Um Lisa, you've got some OD

012reports for us and then you've got some you've got some uh special programs report for us later. And then you've got admin reports that man, you're just busy. >> Yeah, it's summer time. >> Okay. on that. >> No, you can sit in that one so that people online can hear you and so that Tom can hear you. Yeah. >> Yeah. And then it's the button on the right. >> The one that turns gray. >> There we go. >> Obviously, I have not stepped up to the microphone for one of these meetings yet. >> And will you pull it towards you? >> Yes. >> Or not not this part. This part. >> The goose neck. Yes. >> Perfect. Thank you. >> Good. >> Can I can before you start >> is my hair okay? It's fantastic.

013The owl accentuates it and makes it look fantastic. Even better than it looks in person. Um, before before you get going, >> are you one of our new student reps? Who are you? >> Yeah, >> you're Lily. Okay, that's Lily in the gallery. I don't know if the owl will pick her up, but she's already an overachiever being here a month before. She's actually obligated to. So, look forward to working with you, Lily. I'm Brian. That's Josh. Moren, Adrian, Tamara. Tom's the like the Wizard of Oz on the screen and Diana will meet you next month. >> Okay, Lisa, >> this is gonna be easy peasy, very short and sweet. >> Excellent. >> Um, so multilingual learner programs or English learner programs, they're uh overseen by title three. >> Okay, >> we all know that

014different titles right now are kind of in flux. So, who knows how long these compliance rules will be in effect, but last year I had my hand slapped a little bit because every year OD puts out what's called the English learner report. And it's a statewide report with all the data on all the English learners, their poverty levels, their ethnicities, all of the different data points on them, the total numbers, all of that information, right? Um information on their outcomes and their progress. They they put those uh reports out in June and I'm supposed to only give them to the board in August and last year I was slapped because I did it in September and didn't officially present it out. I presented it as part of my board report that everybody sees anyway. So,

015as part of compliance this year, this is August. I'm doing it in the month of August, so I'm on time. Um, basically what I did was I shared with Debbie a version of uh some PowerPoint from uh uh OD with all of it condensed and then I also shared the full entire English learner report. So I leave it to the will of the board as to when and how you want to view it. There is no requirement by OD. There's just a requirement that I present it to you as a packet and then I post it to the website. So, now that you're all informed, you will have your packets that you can peruse at your leisure. And I have done my checklist. >> And seeing as you missed that by like two and a

016half weeks last year, I'm surprised the world kept turning. >> Yeah. That's a that's a huge blunder. You put us all at risk. >> But I think that's kind of the way OD operates. >> Yeah. >> Details like that that you think are really not that big of a deal and the things that mean a lot to us. >> Right. Right. >> Yeah. Anyway, so >> good. >> So, >> thanks for letting me sit in on this time period because I felt like this was a much better since it's so short. >> Yeah, absolutely. Um, and will you email us that? Okay, that'll be >> post it to the website, too. So, you have to lose that email. >> See? Okay. >> You've you've got what you've got 11 days still that you could Yeah.

017>> Okay. Okay. That's it. >> Great. Well, thank you and thank you for compiling all the whatever's in that report. Yeah, that report it's gonna that's a group of kids that tends to be fairly mobile anyway. So it's the report is very volatile yeartoyear. >> Um and so like we're still waiting on census to see kind of like how many kids we have to meet for this year. So what are the numbers you see because last year we had a bumper crop of enrollment. This year we know some kids aren't coming back. We got some kids that are in limbo. We don't know where they're at yet and we won't see them bite to their eyes for a week and a half and that's when we will make assessment. But again, that's part of the

018reporting conundrum is um by waiting to September, we always see who's actually in the pool. Um >> and so just for clarification, I'm glad you brought that up. This this report that I'm sharing is an OD statewide report and it doesn't just report sus law. >> Okay. Um, however, because of that exact reason, every the school year is two years back. So, it's the 2324 school year that they're reporting data on. Just so when you look at it, it's called the June 2025 report, but it's for the school year of 2023 24. >> Of course it is. >> Cuz I can't be late. >> Of course it is. >> But they can. >> Yeah. Their world never gets turning. >> They're not listening. I hope. >> Yeah. Well, it can't bother me >> anyway. And

019if if any of you ever have any questions about our specific eelss and our specific programs and what they're doing, we're in a state of flux right now. We're having to retool a little bit because um of of losing a teacher. Um but there creating a new plan teaming. >> Yep. >> Thank you. And we'll hear from you again and talk to you again shortly. >> Okay. Good. It's got the word champion in it. Okay. Um All right. Directors, anything? Um, anything else to uh be brought up in the work session? If not, we'll recess for about 15 minutes. >> Tom, what do you got, Tom? >> I have a couple um things. The uh facility committee um one of the ideas that we talked about was um I know that these schoolboard meetings are

020occasionally held in in the school buildings and with the facility committee. Um, one of the things that I I've said a few times is I think we want people to be in these buildings and look at them to get the most accurate um, representation of what's going on. So, I had uh, maybe it was somebody had the idea that we uh, schedule um, some upcoming schoolboard meetings, one in the elementary school and one in the high school. And we could possibly consider um during this work session premeating um having the building administrator give us the school board and any other attendees a brief tour of some of the information that's been brought up by the facility committee. >> Good. Well, thank thank you. I thinking about this in our logistics, um, for people that really

021want a good indepth tour, I would suggest that we take, let's say, the September meeting, started at 5:30, start over in the elementary school. Anybody that wants to tour can come through and then 6:15 or so, board can peel back here for the rest of the meeting. um like and the general public that can can stay with the staff and continue facilities tour. We can do the same thing two months in a row. We can go elementary school in September, high school in October, start the work session technically at 5:30 with tours. Um and you all can participate or and then peel off whenever you need to >> and keep the regular session here. >> Keep the regular session here. That will save Christopher from from pulling his hair out. Um but again it also

022leaves people in in the building with the building administrator if they really want to go beyond the start like 6:30. So again like most of you are very familiar with the buildings you get a quick touch in to come through between 5:30 and 6 and then transition back here then anybody else that really needs a detailed tour can kind of really button down with the building administrator or other staff during that time. >> Yeah, I like that. And that allows the the technology side to be a lot easier and only throw a few of those over in the middle school his way this coming this coming year. >> Yes. >> It just takes a lot of staff time to set up too. As long as it's going to add and it's a good idea to

023have us there, but it does take a lot of staff time to set everything up. So, >> sure. >> Okay. Does that sound like a decent compromise there, Tom? >> Yeah, absolutely. Whatever is easiest is sounds great. >> Okay. So change the upcoming next two agendas. Uh we'll go 5:30 uh work session start time for 9:10 and set schedule that for the elementary school. Then when you guys are done with your tour, you can peel back over here so we can start the regular meeting at 6:30. >> Perfect. I like it. Then we'll do the same thing for October, but we'll start at the high school. I like it. Okay. Well, um if there's nothing else to come, CC, welcome. Uh if there's nothing else to come before the work session. Uh and I'm not

024seeing any hands raised. Session adjourned for about 12 minutes. 10 October. only hold it like with two fingers. I am kind of shocked I haven't broken it. Good to go. Okay, it is now 6:30 and we'll call to order the regular session of the SAS law school district 97J board of directors uh this evening um of August 20th, 2025. Uh we'll get right into our uh our agenda here. Welcome to the public press patrons of the district and our mission statement is motivating and preparing all students to reach their greatest potential. Um I will go right into attendance with uh Miss Free. Would you please uh call the attendance? >> Chair Lacater >> present. >> Mr. Chair Miltonberger >> present. >> Director Plet >> present. >> Director Cole >> present. >> Director Habberly >> present.

025>> Director Pemlot. >> And director Prosgate >> present. >> Thank you. Um, our student reps will be back and they'll take their oath of uh of I guess oath of office or take their oath on September 10th. But we do have Lily um with us. And Lily, I did not catch your last name earlier. Clemens. Okay. Clemens. Or does it have a T at the end? >> No T. Okay. And we look forward to uh having you up at the table uh starting starting next month. Um let's go to the pledge of allegiance. Snake, will you lead us in that? >> Please stand. Thank you. >> I aliance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for

026all. >> Thank you. Um, also our uh student liaison to the board, um, she will be uh starting next month as well. So, we're down to 2.6, approval of agenda. Superintendent. Okay. Uh item uh 08202526, approval of the agenda. Uh superintendent, board, chair, vice chair meet to prepare the agenda approximately one week prior to the meeting. Uh items of business may be suggested by any board member, staff member, student, or citizen of the district by notifying the superintendent at least eight working days prior to the meeting. Changes of the agenda must be appe approved by majority vote. Administration recommends approval of the agenda. Thank you directors. Any discussion on the item? If not, a motion will be in order. Chair be resolved that the Suslaw School District Board of Directors approve the agenda as presented.

027Resolution number 08025-2.6. Approve agenda. >> Resolution second. Oh. So, oh, thank you. Who made that? >> Okay. Alphabetical order that one. So, uh and and there was a little u inversion of a couple of numbers of the resolution. So, resolution number 082025-2.6 approve agenda. Motion made by director Hly, seconded by Director Plet. Any discussion on the motion? >> Those in favor? I >> I >> Okay. Um, Mrs. Free, do we have any public comment that you were handed? Okay. So, cruising uh into our 4.0 our special presentations and and we have one from the facilities advisory committee and one from the special programs director. So Lisa will have you up first and you get to use that microphone now unless you want to sit at Diana's chair. Your call. Okay. >> See presentation. >> Perfect.

028>> Yeah. You can do a snake. >> I'm so little. >> Okay. Okay. Terrific. I am so so very excited about this presentation. Um I can hardly contain myself. Anybody who's been around me for about the past six months knows how lit up I am about this idea and what we're going to do here. So without further ad schools susa school district 97J 202526. So why unified champion schools? For those of you who don't know what they are, I'm going to give you a little background. Unified Champion Schools are a branch that came out of Special Olympics. Special Olympics created programming and daily uh groups for kids within the bell-to-bell schedule and ways to bring unified inclusive groups of kids together within that bell-to-bell time. So, it's not just after school sports. It's not just

029sporting events that kids go to. It is three components that you'll see up there. Inclusive sports, inclusive school leadership, and schoolwide engagement. So yeah, the sports is there, but the main thing is it's driven from student voice. So you bring together a student leadership team, a combination of kids with and without disabilities who all get to know each other in new and different ways, who do a lot of things together to create programming based on what students want to do and have that student voice be the most the biggest part of it. So it takes essentially a lot of the inclusion model that we've been stretching and growing into all these past so many years and it it puts a framework to it and then it also includes that special Olympics kind of stamp of

030of support which is really really super nice. So there's a little research here about why champion schools but essentially it's because it benefits every student with and without disabilities. it changes. These are from some of the like surveys that they did of kids who were both with and without disabilities in all of the different facets, whether that was just going to school in that school and the climate and the culture of the school or the kids who were in the leadership team or on the sporting teams. It changes everyone's perception about self and others. It changes your leadership skills. changes your social skills, career pathways, fosters friendship and development, sense of belonging, which to be perfectly honest for our students with intellectual disabilities, that friendship development is really severely lacking for most of them, right?

031It raises people's confidence and it gives an opportunity to showcase abilities that maybe no one knew was there. No, nobody may have known that that that kid was so good at shooting hoops, but all of a sudden, lo and behold, put him on a team that understands where they need to support as he runs down the court and he can shoot that hoop like nobody's biz, right? There is an opportunity there that that we're going to try and raise the level of. Um, so this is just kind of an overall sheet from Special Olympics that also includes something that you all know that I've been working on too, which is lifetime engagement. So, this does not end at end of high school. Special Olympics goes into adult life and the people that I've been communicating

032with and connecting with in Special Olympics are going to work with me on some community based stuff for some of the adults in our community as well. So, this is like answering a whole bunch of the community's kind of outcry for why don't we have more activities and more social connections for our community members who have intellectual disabilities. So right on another one just a research overview you can kind of look at it but it's created positive impact in the schools that they've implemented it in and it's in schools across the country. So the three components that we have to put together for this unified sports that is generally a sporting activity but boy they have a a wide variety of things that kids can choose and elect to do. So some schools they've done

033something like unified theater arts where after school it's a theater arts thing and then they go to some kind of competition with another school someplace around acting in scenes and things like that. Um so it's not just unified sports but that's kind of the the overarching uh kind of name placeholder. Um the number two is the one that I'm really excited about and that I'm really hoping to kind of take charge and and guide through is the inclusive youth leadership. At each school we want to have a youth leadership team. Guess what? We already have them. So now all I need to do is try and figure out how we can wrap into that team how we capture their voice around what what way they might want this to go. Right? They can start taking

034ownership of this. they can start leading us into what sports do our kids want to do? What kind of whole school engagement activity do we want to do? Because the whole school engagement, which is component number three, all it is is awareness and education activities. So, you may have heard of a of a a promotional thing called um and the rword, right? You may have seen the uh crazy socks day, crazy socks day, the down syndrome day. um those kinds of recognizing our students who have abilities and our student athletes who are in our unified sports and it's just a a whole school coming together for an assembly or everybody doing some kind of promotional thing. All three of those components we already have really the the basic structure of already and we already have

035an inclusive mindset especially at the high school. There's a lot of this already happening. Now we just have to put it in the framework of unified champion schools and we qualify and we're eligible and then we also have connection to other schools that have it. So then we can have our teams go and compete with them in an event or you know however that works. So we've already started some of the the steps. Big kudos. Jacqueline Johnson and Madison Reynolds at the high school created and sustained circle of friends which is a group that is that is a small kind of uh startup for this and it set the stage for the growth of this. It is a group of of students who are with and without disabilities. They do things like go to dances

036together. They do things like go down to the carnival at roadie days together. All those kinds of things. So this has already kind of set the stage for this. So kudos to them. Max Perry um met with the Unified Champion Schools uh PE director Taylor Strain at the PE conference. So that was a touchstone. Then I met with Gene Hansen who's the vice president of of outreach. Um and she um came and presented to our admin team without a fail. All of our admin team raised their hands and said, "Heck yeah, this looks great." Um and then I went to their game changers conference in June. um learned a lot more and really realized how much we already have in place. Um and then this inservice um we're going to have some trainings next inservice

037next week for inservice um a district pres presentation from Gene Hansen from Special Olympics Oregon and also a PE teacher training from Taylor Strain. Um so the PE teachers can get started with what's called unified PE where we have a similar model in at least one or two of our PE classes. And then I have a district-wide imp implementation plan. Um, Jean Hansen from Special Olympics Oregon helped me create this and look over it with a is this realistic, is this not realistic. So, I think we've got a a pretty good three-year plan to really get a lot of stuff implemented and to be qualified or or they do a a whole kind of like ceremony and celebration once you hit all the components and they come to your district and they do a big

038presentation and then we can start connecting with, you know, other districts that are doing this. Not to mention, it sets us up for sustainability. That's that's another big goal. So cost, there really isn't a cost. Uh a lot of it wraps into what's currently being done. You know, we're already doing a lot of these things. For example, the student leadership piece, like I said, we've already got student leadership teams at buildings. We just need to kind of reconnect and train them on what this mindset is and how they can impact the decisions that are made at the administrative level for things like sports and stuff like that. Um, athletic director, we've already had Jeremy and Max both throw in and say, "Heck yeah, this wouldn't be that much more for me to do. It sounds

039great." Um, teachers, the teachers have already started doing what's called adaptive PE. This is a little bit of a different type of PE class, but they're all excited and and have already been doing some version of of inclusion PE within their their programs. So, again, it's just kind of an extension of stuff that's already there. What may end up being a cost is if we do end up having to have any extra duty contracts for a coach possibly. Technically, if you include in the right way, the main thing is allowing those kiddos to come to practice is the main thing. Then we just need to have some support to take them to events because the events are always a unified event. They don't go compete at a regular event. They compete at unified events, but

040then they get the time and practice in to get stronger, to get better across the whole season. So mostly it's a focus on practice with that one or two high point events for them. Um so again the uniforms and equipment special Olympics has grants for that and they've already told me between professional development uniforms and equipment they're ready with some grant funds and money to support our startup with with everything. So who can help to build it? Everybody. So part of what I'm starting to try to do is this is in my mind a community thing that could be supported by and positively impact lots of different parts of our community. Um I have no doubt knowing this this town that we live in that we're going to have a lot of people if they're

041listening in tonight raising their hands saying heck yeah I'd volunteer for that. If I go out and start presenting this around town to different clubs, we'll have lots of people throwing in and saying, "Special Olympics stuff, bringing it to Florence. I'm on board." Um, it is just such a positive and there's already so much um brand recognition with Special Olympics that it's it's really um the sky's is the limit in terms of what I see. So, I am really excited and I want everybody to get on board. So, thank you very much. >> You >> Thank you. That uh that all looks fantastic. Um great. Well, uh we'll go right into uh Bob um Bob or with the facilities advisory committee um for kind of a touchstone report from from his committee. Absolutely. Yeah. >>

042Well, good evening and uh thank you for your time. I'm Bob Oram. I'm the chair of the facilities advisory committee of the school board and Mr. Harkler Road is the vice chair and we will both be talking with you this evening offering an update on the progress um that our committee has made thus far and what's next for the committee. Before presenting that information, I'd like to offer a brief historical overview of a process that's actually been underway since 2016. In that year, the school board approved a bond measure of about $40 million uh I don't have the exact number uh to renovate andor replace the high school building. The proposal was hastily created uh because of the opportunity to receive a substantial state grant. There was little time to explain the proposal to the

043voters, but nevertheless, it was defeated by only a small margin. In 2018, the school board formed a bond advisory committee. The committee explored options for not only the high school but also for the middle school, elementary school, and playing fields. By the time that bond measure was approved by the school board, it was mid 2018. In the early fall, we formed a political action committee and efforts were made to inform the voters through brochures, advertising, yard signs, and meetings. However, these efforts were underway only about 6 weeks before ballots were mailed, and uh the measure failed by a fairly wide margin. In neither case was there sufficient time to inform and rally the voters, uh have town hall meetings um and um other ways of um explaining and promoting those bond measures. In retrospect, we

044believe that is one of the reasons that neither bond measure passed. We also believe that there was insufficient time available for the political action committee to engage with the voters. And furthermore, it is likely there were too many items across the district that were requested in that bond proposal, thereby scattering the ask and confusing the voters. The facilities advisory committee uh was reformed in late 2018 and has been intermittently active since then. It was created in its current form um by the direction of the school board in February of last year 2024 and our first meeting was held in April. This time our approach has been quite different. Uh since that first meeting we have met on average about once a month. We have received excellent guidance through this process by architect Kurt Wilson who

045was previously involved in the 2018 process. So he was already familiar with um our campuses and some of our needs. We have an outstanding committee and I would like to take this opportunity to thank each one for their substantial contributions to this process. And here's a list of our current committee members. Um, a very dedicated group, community leaders, and very smart people who are um really have really um dived into this process and are putting their hearts and souls into um into looking into the needs and coming up with some solutions or some proposed solutions. There have been other members who have subsequently left the committee and they deserve our thanks as well. Our process this time has been careful and methodical. We have discussed and explored the facility needs of the district, considered them

046carefully, narrowed the focus to the most critical elements, and explored timing and costs. Uh Mike, would you like me to shall I go to the next slide that shows the timeline, >> please? >> All right. So, um, these are essentially what at the beginning, uh, Kurt, our architect, um, outlined for us a proposal for the steps that we might want to take. And as you can see here, uh, early on, we had a kickoff meeting. We took tours of the facilities. We talked about bonds, um, particularly for those who didn't know a lot about them at the time. Um, we discussed facilities. We prioritized um and uh we looked at possible options and budgets and costs and um came up with some preliminary concepts. Um this we are now at stage nine where we are

047engaging the community in looking at these options. We need feedback. We need input from the community. So once we reached do you want to add anything Mike? Okay. Uh once we reached an understanding among ourselves regarding the elements we felt were most important to consider some of our committee members volunteered to participate in a subcommittee to explore the best ways to receive community input. We determined it is critical for us to receive such input before we make a recommendation to you, the members of the school board. individual events on the calendar with more to come. Some are private and some are public. We have a handout for you uh which will show you what those events are and the timing. Um we this evening are not promoting a particular scenario although you will see that

048we have narrowed the options to those that we deem critical. This evening we are bringing you an update. We are not seeking your input on specific proposals at this time. There will be other opportunities for that following our September to November meetings. The FAC members will determine will meet again and determine what recommendations we wish to make to the school board based certainly in part on what we have heard from the community. Um it's critical. So um my carro is now going to show you what scenarios we will be taking to the community for input. >> Uh for just a moment the the graphic we have on the screen now >> yeah sorry the graphic we have on the screen now may look as if it was 10 individual meetings. That's not the the intention

049at all. This is 10 different topics that need to be discussed and we're now at stage nine. And stage nine is going to last us a couple of months. So this is going to be our engagement of the community in the process. A critical step I think we've missed in previous bond asks. So this is a big one for us and that's what we're getting ready to do. The final on this graphic does not mean that a new school or new facility is built or improvements has started. The final there means our final recommendation to this body for you to put it on the ballot or to consider putting on the ballot. So that we're hoping for later this year. But now the the work of the engagement begins. I have if you can pass

050that down Josh and you can pass it that way CeCe. >> As Bob mentioned, we scheduled 17 different events around town. We're trying to hit all those groups that have standing standing committees and standing meetings to ask if we can get on their agenda. We have two different types of meetings. We have the short form meeting and the long form. The short form is kind of the teaser. We're trying to get the word out there that hey, this facility exists. We've done a lot of this work and we want this to become part of the zeitgeist here in town that this committee is seeking input for facilities improvements. Again, we heard from people in the previous attempts that they opened their ballot and saw for the very first time that there was a bond measure

051on the ballot they were voting for and we're trying to avoid that. We're trying to get the word out now and get it out early. Then we have the long form meetings. So after we go to the short form meetings, those people are all invited to the long form meetings. the general public is also invited to the law form. Those will be at the high school or we can actually do a tour of the school. We can set up tours for the elementary school if we want. We can do lots of different um opportunities, lots of different options for this. But the big point is making the case for the facilities and what needs to be improved and how this could be a good investment for the community. I have three sets of poster boards

052with drawings on them and sort of the designs. Those are going to be going with us to all of these presentations. I can even foresee having static displays of these at all the schools so that when visitors come in, they can see them. And again, just to raise the profile of this campaign, the three options we have, uh, next slide, please. >> You have right there by your >> Sorry. So option A1 is for a brand new high school to be built in the southeast corner of the lot. This is the JB uh soccer field, JB baseball field. And that corner would be a total of 27 classrooms. I believe maybe 23 classrooms, 174,000 square ft. On these posters, we're also including the bond rate for a 25 and a 30-year. We think that's a

053show of our due diligence of what we've looked into, what we've discussed, but by no means is this a final decision because we also have another option which is for a slightly smaller high school and that you can see how that affects the bond rate. And then our goal the entire time once we started looking at the numbers was to try to keep the bond rate for the third year under $3 per thousand of assessed value. That's not to say that that mark was informed by anything other than our gut feeling. We figured that that was a max that the community is likely to tolerate would be $3. And anything over that would be difficult for us to pass, which meant we did have to set aside some of the improvements we had discussed and

054some of the versions of improvements we had discussed as a committee. this version uh A2 with the smaller high school along with improvements at the elementary school which are listed as option one I believe this way to have some improvements at the elementary school and combined with the smaller high school would still come in under the $3 per thousand. So there was some math involved in our assessment of the the examples we're going to take to the public. Now it's time for feedback. It's time for us to go see what the community wants. Be talking to different groups like I had mentioned and really trying to absorb as much of their information, their input that we can have so we can come back to you with a recommendation that we think will actually pass or

055that would would have the support of the big part of the community. Please pass this around far and wide to anybody who's they're in a one of the standing committees around town. they're going to get a presentation. That's great. We'd still like to get as many people as we can in the general public into the the larger form meetings where we're going to be have some more detailed information and really make the case a little more in-depth. Any questions for Bob or me? >> Yeah, the the question the question I had was just answered when I flipped this over. I was going to ask what's your timeline for the the engagement process and it looks like at least through November 10th. Yes. And and if there if at any point we decide there's need to

056continue with the engagement process, we can we can run it out indefinitely. There is a a timeline we're trying to keep with May in mind, but if if in our assessment we're getting close to May and we're not ready or we don't think we'll be ready for that, we can continue with the engagement process. >> Yeah, there are there are some other um meetings that are in the works that are not yet set. So those will be added to the calendar. Um may I just interject one thing that I should have mentioned earlier. Um there are several other members of the committee who are exeicio for one reason or another. Um CC is one. Uh we have David Spencer and um uh let me think Chantel Meyer. Um Kurt Wilson of course those are um

057and Amy has been uh helping us with the elementary school. So there are other people involved but uh what we gave you and I hope we got everybody on that list is the um the members who are the more or less official members. >> Yeah. Hey uh Tom, do you have something? >> Uh yeah. If is there room to add more of these presentations in if say anyone's listening to this right now and they are a member of like a community group or something that might be interested in hosting one of these me one of these meetings >> indeed there is an anticipation of that on the form that we are going to be circulating far and wide at these meetings and elsewhere. There's even a place in there to contact us if you would

058like to schedule a presentation for your group and we have email contacts and phone numbers so we can get more groups on this. We know that there's going we're we're hoping that more groups will say me too. We want to hear about this firsthand. >> Thank you. It's also I think worth saying that um there's a lot of interest uh these when when uh various members of the committee have approached people the answer has largely been oh yes we want to hear about it and that's really exciting for us. It's not something that we experienced in previous iterations. So we believe that the that the community is really interested in engaging. >> Yeah. I I appreciated that history that you gave because the last couple times it did very much come as a surprise to

059a lot of voting block and and that and that was that was evident with the outcomes. >> Yeah. >> We have an opportunity to make the case. >> Yeah. Yeah. Directors, any any questions for Bob and Mike? >> No question. But I just want to say if any of you have the chance to drive people to the long form of these meetings, it gives them a chance to take the tour of the high school, which if we want any chance of getting a new one, that's how we're going to do it is getting people into that school and looking at it and seeing how wonderfully it's holding up after all these years. So, >> Gotcha. And Tom, Tom and Adrian, uh, thank you both. You plunged right in and we appreciate it. >> Good. All

060right. Well, uh, thank you for your time. uh really appreciate that presentation. That's that's uh I think it's a much better much better process. Nobody likes surprises except on Christmas morning. >> Okay. Uh Mike, do you need these these large copies back? >> No, those are yours. >> Okay. Those those copies are for your reference. We're having larger ones. It'll be a little easier to read to use as static displays when we go to these meetings. excited about them just for examples. >> All right. Excellent. Thank you. >> Could Could you guys set one of one of those aside for me when I get back? >> Yes. >> Thank you. >> Um okay. Uh directors, moving on to 5.0, the consent agenda. Uh superintendent, please. Okay. Uh item 082025-5.0 consent agenda consent business. This month's

061consent agenda contains the following items. Your July 23, 2025 uh board meeting minutes and your July 2025 financial statement. Uh consent agenda is uh presented in whole, but again if an additional item needs um discussion, it can be pulled off. Um administration recommends the consent agenda is approved as presented. Directors, any questions on the item? Moren, you're up. >> Okay. The service school district board approves a consent agenda as presented. Resolution 072325-5.0 consent agenda. >> Second. >> Okay. Uh, and I think there's a little typo on that one. Should be two 2025. >> Yeah. Um, okay. So resolution number right I'm thinking that right right yeah um 5.0 0 consent agenda motion made by director Milenberger, seconded by Director Cole. Any discussion on the motion? Those in favor? >> I I >> Okay, buckle up.

062We'll be here for a while. 6.1 Superintendent. Yes. Um so uh item uh uh 256.1 inter agency agreement uh bus driver testing. Um again for many years uh the DMV has executed uh executed formal written inter agency agreements. Um we have a local trainer on site. Uh in the spring you approved uh partnerships with about a half dozen other school districts. Um, we're looking to add U Mid Columbia Bus Company, who's a local trainer in Lincoln County and Kous County, as a um additional um uh training trainer group for us. And so this would help us expand our number of trainees that we serve every year, which will help us meet some uh state requirements, but also provides those districts with um an easier way to hire bus drivers. Um otherwise they got to go

063to um land the grand there's only like two bus training sites in the state where they have OD supervised um direct but again there's about 15 or so regional sites like so that could handle training. So administration recommends approval of the uh inter agency agreement with mid Columbia bus company as presented. Okay. So, directors, as we reviewed this inter agency agreement, uh any anything in that agreement that uh that you have any questions for the superintendent on? This is we've we've been doing this as long as I've been on the board. So, it's kind of a standard thing that I'm glad we're able to offer, not only for we like being the center, the focal point. Um Okay. So, any any questions on it? Nope. >> I just be I would be curious, I guess.

064I would be curious. Do our drivers, our trainers get any benefits for for doing this? >> Yes, they do. Again, besides again additional time and hours, it allows them to maintain their lensure. They're required um to train at least 10 people a year to maintain training status. If they don't, they have to do a required course. Um, but again with the changes at ODOT and People Transportation Services, they're really wanting people to do the physical training every single year as opposed to train five or six, take the test, then train a few more. They again, this helps us buck up our numbers to maintain our trainers um, license and seniority. >> I think we should also give them an attab boy and a high five. >> I'd give him a high 10. >> Okay, there

065you go. Perfect. Okay. So, uh, directors, a motion would be in order. >> Mr. Chair, be it resolved. The Sla School District Board adopts the inter agency agreement with Mid Columbia Bus Company as presented. Resolution number 082025-6.1 inter agency agreements bus driver testing. >> Second. Resolution 082025-6.1 inter agency agreements bus driver testing motion made by director Hadley seconded by director Cole. Any discussion on the motion? >> Those in favor? >> I >> thanks Tom. Okay. Uh superintendent 6.2 policy JFCEB personal electronic devices and social media and the AR affiliated with it. Okay. Um 082025-6.2 personal electronic devices and social media. Um we're updating this policy to make sure that we're in line with um uh the governor's executive order to make sure that cell phones are bell. Um this for us is a oneline edit

066from our previous policy. Um again uh at the high school we're allowing students uh to use their um phones during the lunch period. This is now prohibited. That is the only item that is struck from uh the policy and the administrative rule. Um and this will get us into compliance. Uh we can start the school year on the pattern instead of having to try to start it middle of the year. >> Yeah. So again, not ideal, but again, this gets us to where we need to be. Um, you can see on page 26 in your packet, um, uh, bullet point two, it says, uh, a third line down in bullet number two, what is struck is at lunchtime at the high school. That was the exception that deviates us from the policy at the state

067level. Um, what we added on page 24 to make it clearer was in the fourth paragraph down third line you'll see blue text that says uh inclusive of periods uh breaks between periods recesses and lunch periods. So that's all synced up and we're now on board with the law. Excellent. And how do you feel about that? Um, again, we had a local say that was working just fine. Um, we have a feeling there'll be some complications at the high school level if students aren't able to access their phones at lunch. Um, they will a leave campus. Um, that will also drop our participation numbers um in the lunch program at the high school. And then we'll also see a corresponding rise in tardiness. and let's say shenanigans uh at lunch which was you know afternoon

068and so we did not have that problem before but we're now u this is going to be a unfortunate uh natural consequence of more kids going off campus to check their phones. Um and again that was a good time for kids who just check their phones to see what had happened in the last four hours. It gives them an impact. They could see, hey, I got a text from my mom going to dinner. My boss says shift starts at 6 o'clock, not 7 o'clock. And we were great. Now they have to go off campus to do that. >> Well, all right, Josh. So, it it's not really spelled out, but can kids go to their just to their car and not hit the parking lot? It's still on school property, but >> as long as

069it's not in the building between the bells again, >> not going to be standing in the outside the door. No, because there's a >> the kids that are responsible for this okay with it. And again, that's that's the problem is that we're kind of creating an issue where there doesn't need to be one. If again for the kids that are put their phone away all the more all morning and then check it at lunch to see what happened and see what they've missed. >> Policy's better than the except >> correct. Okay. And Michael will shake his hands over there and and so let's vote no. >> So let's vote no. >> Yeah, we can go against we can go against the >> but seeing as she's the public she is she's the dean of public

070instruction again. So she can she can again make it a can make it a as the dean of public instruction but this came as the executive order from the governor's office. So it still has the same impact as law. This is one of those that lands on our table and we take it. >> It's frustrating because we feel very much like we have this problem last year. >> Yeah. Not perfect by any means, but I think that the hassle created >> last year by kids not following the policy is being exasperated >> largely this year by kids. Yeah, >> because clearly local autonomy wouldn't work. >> I mean, your hands on the >> do we anticipate or have we already had a lot of um uh comments from parents or from students saying, you know,

071this is why I need it at lunch. That's one of my questions. Dwin is if if people because I heard at OSBA conference that people weren't happy with with that you know it all over if we thought that enough parents or anybody responded could it possibly change and I've seen where Tobias Reed Secretary of State has put out a thing saying he's basically saying what do you think about banning phones in public schools he's not going specifically into into the lunchtime thing but do you think there's any any chance at all because there's a lot people upset over the state that a lot of people commented something could change on that about the bell policy. [Music] >> I think seeing as this this measure failed in both houses and the executive order still came down.

072It's I think it's legislature legislators and officials here from they they quite honestly don't want to hear from me and other school superintendents because our objection was again this lunch piece and it should be locally controlled. Um and that's the and that's really where the gap is again. Um, so everybody now has in essence the same policy and enforcement standards statewide. Um, some districts again didn't have a policy last year. They have one now and they'll be rolling it in during the year. We're making the the edit again about lunch that we had the information and commentary on a year and a half ago. >> Yeah. going to again this nonschool time non-instructional time use and that's what we had but again we had a handle on it in K12 and 912 those students had

073legitimate need again to find out what was going on during the day at lunch and that allowed them again to check in with their parents check in with their friends see what was going on at work see if anything had changed now they've got to step outside the doors to do that. >> I I'm curious. I know we're not the first state to to do this. Have Have you guys looked into any other states how they've mitigated this uh like sixth period tardiness thing? Is there any way to mitigate it? Anything that we can do, any policies? >> I'm going to tell you no, we can't because again, are students we're just going to have more kids going off campus? the more kids we have off campus, it is just going to increase the number

074of natural tardies because there's going to be hundred things that cause a distraction during lunch. Get complaints that fast food isn't served fast enough. That's why I'm late. That's your choice to go to fast food. But if you're going off campus because you're checking your phone, that seems to be an unforced error in my book. >> Yeah. Tam, no. Okay. So, >> Oh, Tom, you Sorry, I can't see the screen that you're on, Tom. Go for it, Tom. >> Yeah, sorry, just with delay. I don't want to cut anybody off. So, uh, I have a lot of thoughts about all of this and I will try to um keep them from rambling and if it's too much, cut me off. So um first of all uh I think that we have seen that eu executive

075orders can be instated quickly. They also can be revoked very quickly. So let's keep that in mind. Um but that that is the reality that we're in right now is um this is I from everything I've seen this is above our pay grade and there's not really that much that we can do about it. And um as far as like checking in and communicating um and you guys can double check this for me cuz my kids aren't old enough for these, but are the students still able to access their um school email accounts at school like at Chromebooks and stuff? >> Absolutely. Again, Chromebooks are not an issue and kids have access to whatever emails on they can access through their Chromebook. >> Yeah. >> Okay. Because I'm going to sound old here. Um, back

076in my day, we didn't have smartphones. Um, I had a I had a flip phone um, in high school, and then smartphones kind of started coming in when I was in college, and they were very distracting to me personally. Um, so I'm I'm of two minds about some of this. Um, but it doesn't really matter because we don't really seem to have much of a choice. Um, I think that the people that this is going to affect the most is the students. um because something that they are accustomed to is getting changed and it's going to affect them every day. And then the teachers who are going to be responsible for um making sure these policies are followed. And uh it just makes me think about parenting and sometimes um you know there are times

077when we have to be strict with our children and uh I think the messaging is really important and um I understand the feeling to say uh it's someone else's fault that this rule has to go into effect and I I'm not blaming anyone for feeling that way but it also makes me think of uh you know me and my wife have to have each other's back when something when we have to put a rule in into effect with our parents. So, uh, as far as like how we I think it's fine for us to all kind of agree this is not how we would have liked to see this be enacted here in this room. But as far as when we're talking with students and other parents, let's make sure that that we are behaving

078um, you know, in a way that's going to not make it harder for these teachers to you know enact these policies. If that makes sense. I hope I'm making sense. Sure. >> I also wrote I also wrote something, but I don't think it'll translate very well on Zoom, so I'll save it for later. >> Is that something you can send to the legislature? >> I I don't think that would be a good idea. It's kind of silly. All right. >> Well, okay. So So I'm still going to bring up what uh what I was going to bring up before Tom's last little bit there. Um what happens if we do vote no? >> The law is still in place. again, again, we're going to create more of a local problem for ourselves if we get

079out of those. So, if we have to tighten things up mid year, because again, technically, this has to be difficult. It's going to be more difficult. I mean, uh, the toothpaste is already out of the tube, so to speak. We can't stuff it in if if the executive order any of the items in making changes around that and we can relax it later. Yeah, >> that would be better. Again, my preference would be again to start the year with the full force of the policy in effect and let kids know, hey, yes, you're going to have to step outside because it's part of our bell-to-bell on campus coverage and it's a state mandate. And again, if kids and parents want to reach out to the governor and say, "Hey, we're not happy with this. Our

080school had a framework that was working, maybe that changes things and then we can loosen up." Every time you try to tighten up at the end, >> it's more than if you start strong, you can relax. Yeah, >> it's tightening up later. That's the problem. >> Mike, >> there are a lot of rules at school that kids don't like. I don't think a good example by saying >> when have I ever been accused of setting a good example start an avalanche of decision. >> I'm sorry Mike I couldn't hear what you said without without a mic. What what did you say? >> I don't think we're setting a good example by setting aside a rule that has come down from the governor. there's there's a process for appeal and for expressing their discontent and I

081think that's going to be well energized this school year by students and parents. Uh I think people are going to hear about this and I think going through Papa channels is the better example we can set for our students than we have audience >> at the high school that teaches civics. This is a primary example of civics engagement. Again, if our parents and our students reach out to the governor, that is the effective platform. We're teaching them how to use the process for good. We're not going to change the process by having a tantrum locally and going, I don't like it conceptually. I like it. The way that it was implemented was not as it should have been, leaving that element of local control to the districts. And so again, if that is expressed, that's

082what can change and that's what will move forward as opposed to, hey, you guys have a rule and aren't following it and then we're in the middle of some other OD audit because of our non-compliant. This will be a ding against us in division 22 reporting requirements the year after next. >> Yeah. >> If we just choose not to follow it. >> Yeah. And th this is I mean the all the reports that I've heard is that having them out of the classrooms over the past school year was a very positive thing. Correct me if I'm wrong. And so so locally I think we had that but I think now we're just beating a dead horse. So currently, so currently we're tracking uh third grade uh early literacy, ninth grade on track, uh general attendance,

083uh four-year attenders, uh four-year completers, uh five-year completers, uh the state is adding two more local metrics um in the spring for co-development for um school compliance, plus another locally uh developed metric that we must have on our own. for these things. I write a numerous number of reports. I do not have the time to write another um division 22 compliance monitoring for the next two years. >> It's a it's a waste of time and resources and there is a regular legal process for people to express their displeasure over this executive order. this this isn't the first policy coming down from Salem that lands on our plate that it's a thou shalt vote yes um and it won't be the last. So any further discussion just not to cut it off but go >> quick

084comment is that I can piggy back on what Tom said is that um we're not agreeing with the whole policy but I think this voting in as being as positive we can will help the admin who has to >> to do it so they might as well have us behind them cheering them on. So, absolutely. >> Tamara, >> I'm personally going to vote no on this only because I think it's going to cause more of a distraction in the classes >> because of all the kids coming in late. I think our policy that we had was working out great. >> Good. Thank you for that that uh that explanation. Okay. So, a motion would be in order. You know what you could do? You could make the motion opposite what it says here. So you

085vote yes and we all have to vote no to accept it. >> No, don't do that. That doesn't work. >> Chair, be it resolved that the SUS law school board, the SUS law school district board adopts policy JFCE personal electronic devices and social media and JFCEB- AR personal electronic devices resolution number 082025-6.2 2 policy JFC EB personal electronic devices and social media and JFCEB- AR personal electronic devices. >> Second >> resolution number 082025-6.2 policy JFCEB personal electronic devices and social media and JFCER personal electronic devices. Uh motion made by Director Hly, seconded by Director Miltonberger. Any discussion on the motion? Those in favor? I >> I. >> Those opposed? >> Thank you. I was going to make the same nay vote, but we'll just give one. So, thank you. Okay. And for the same reason.

086Um All right. So discussion action discussion items done. Okay. 7.0 reports and information. Uh superintendent will go first to you to your um communication you >> uh yeah again it's only been a few weeks since our last meeting. So um my report is fairly thin. Uh again we're in the midst of uh registration. We'll have inservice next week. Um but again uh no new employees uh for approval at this meeting. Uh we have a few positions that are in process uh which we'll report on next week. Um again uh policy change information again like we've been through JFCB again if people are uh unhappy with um that EO again I would reach out to the governor's office. Um last meeting we had advisory committees to the board. Um we just got our policy updates from

087uh OSBA legal services. Um so I pulled that from the current agenda before it goes back to committee. um because they've actually created a new policy um uh advisory committees to the superintendent uh which also then will require policy BCA advisory committees to board and any of that language that was originally added in 2023 would be redacted from the uh board level policy. So that would clean up the two and then it just puts um that additional committee um uh under my opaces. So, um that's uh really about it. Again, um we've got some uh events and meetings coming up. Um uh we've got uh next uh Friday the athletic uh CISA athletic hall of fame at the high school. Um, for those of you that want to attend on Saturday the 23rd, uh, the

088SCA athletic booster club meeting and since that time, the event has been moved to the Florence Event Center. Um, doors will open at 5:30 for that fundraiser auction. Um, August 27th, everybody's invited to the New Year's uh, kickoff. We'll have our all staff meeting at 8:05. Um, Miss Uts has tipped her hat a little bit as to part of what the presentation will be. Um and then again, school year kicks off on the 2nd. High school will be there. Um then we've got orientation for sixth grade and elementary uh Wednesday the 3rd. Uh uh grades 1 through 8 join in. And then we'll finish up our um kindergarten uh planning sessions with parents and kindergarteners will start on Monday the 8th. Then we've got our back to school nights in the second week of school.

089uh high school September 8th, elementary September 9th, and September 11th will be the middle school. And all back to school events are 5 to 7:00 p.m. Monday, Tuesday, and Thursday of the second week of school. >> Excellent. Thank you. Um any questions for the superintendent? Okay. Um Cece, you have anything for us tonight? >> I sure do. Actually just giving you a few updates um uh from the last meeting we spoke about um our in deficit we started this new school year at um you could see that in our July financials that we did um receive an initial um portion of our state school fund based on the estimates they currently have. Um so you will see that we're still in the negative at 300,000 after expenses and payroll. Um another thing on the updates

090um the tax in um the tax note um that we received um closed. So funding happened on 811. So um uh that did end at a 6.8% interest rate um with about a half a percent for the bank fees. Um so we will start our first initial interest payments on September 15th and the final um lump some due um at the end on 1215. So that'll be um for um the loan that help with the cash flow in between now and when we um reassess the budget and take into account the cuts that we'd mentioned and and come up with a supplemental budget and that that'll happen um coming this fall. So before we head too far into it, um also the land sale for the parcel there at HEA has closed as well on

091811. So we shall be seeing those funds shortly um come in into our financials. So those are things that you will see in August. So you'll see the receipts of loans so that way it's a little bit more explainable. You just see a lump sum put in there. So um and that's everything. So, um, so we'll be looking, um, in the next meeting or so, um, um, a supplemental budget adjusting our original budget based on, um, not just, um, our deficit at this point, but with all of the state legislation changes and, um, preliminary on some of our grants that are coming. So, make some adjustments there. Okay. Okay. >> Thank you. >> Uh, any questions for Cece? Okay. Um, uh, we don't have as we have the admin here all looking fresh and pretty

092and rested up over the summer, ready to get back at it. Um, you I only see Amy. Oh, there's Ron was smiling, too. Um, I didn't see anybody else smile. >> Yeah, I didn't I didn't look at Lisa. She's been smiling since she walked in here. Yeah, he never smiles. >> Yeah, >> smile. He's He's definitely not handsome, so he's got to be somewhere in there. Okay. Um Yeah, but that's how dudes interact. Okay. Um man, anything? See? See? Were you offended in the slightest? See, dudes. Okay. Anything for us? Even though you didn't have uh you don't have any any reports. Uh Mike's up and then Lisa's up. just >> just one summer school for the high school credit recovery 15 credits or sorry 15 classes completed. So 15 one semester classes were completed

093including a freshman which bumped up our freshman on track to graduate which meant I had to come back in in the end of July and do a whole report update with the state to to adjust it up one number but I'm dare happy for that labor. So yeah >> hardworking team at the alt school for summer school. Yeah, that's great, Lisa. >> Okay, Ron, you're up. >> Okay, I like it. So, Miss Mor approached me a few hours ago and said, "I have a big favor to ask." So, >> dude, tell me. >> That is why I'm here at the podium tonight. So, um so I'm here. Um it's my pleasure to provide with you the highlights for the summer, uh school program at the middle school. Uh, and this is this information that I'm

094going to read was from Mrs. Reynolds, who was the who um was supervising our our middle school summer school program. Uh, so summer school provided students with meaningful academic enrichment opportunities for creative expression and experiences that built community and connection. Students participated in engaging electives such as archery, art, and music with the flexibility to choose their preferred activity each day or I'm sorry, uh, preferred activity each week. Uh, daily community circles offered a safe space for students and staff to connect, starting with simple introductions and gradually progressing to deeper conversations on topics such as managing challenges, expressing emotions, and sharing personal experiences. These circles helped create a stronger sense of belonging for all the students. Academically, students demonstrated measurable growth in both language arts and math. According to the data collected from EXL, the over

095uh the overall average growth was 58 points in language arts and 18 points in math with 100 points being equivalent to approximately one year of academic growth. The group achieved its mastery goal, earning a pizza party for mastering at least 90 skills in language arts and a root beer float party for mastering at least 60 um skills in math. Um top language art growth awards went to Charles Hulham, Alen Hedi, and Riley Stanger. Uh one of the program highlights was a six-week creative writing project taught by guest teacher Ned Hixon. Students learned foundational fiction writing skills and applied them to create a one-page short story. Uh 10 students submitted stories, nine of which were assessed using the OD writing rubric. Uh based on this rubric, 33% of the students were fully proficient, meaning they scored

096fours on all the traits and 66% were nearly proficient, which meant they averaged three or higher on all the traits. Uh, these stories were framed, displayed on the Florence Regional Arts Alliance Gallery student wall, and celebrated during a public reception where students read their work aloud during the last few uh, days of the summer school program. Uh enrichment experiences throughout the summer included trips to Sandland Adventures for a giant dune buggy ride, Huntingman State Park for fishing, kaying, and hiking. Uh the Oregon Coast Military Museum where students receive souvenir dog tags, and concluded with a special reception at the Florence Regional Arts Alliance Gallery. Um they had several guests in um Brian Peters from the Susla Public Library. Lori Cox helped with tie-dye project. Patrick Looney uh introduced drones and virtual reality headsets. Uh Bill

097Shaw um was with them to explore Minecraft. And Christina Aie guided students in creating an end of program collage poster u that they filled with their photos and memories from summer school. Um, in addition, students earned best tickets for positive behavior, uh, which they could redeem weekly for prizes at the student store. Uh, and at the end of the summer school, many of the students expressed feeling more comfortable at the middle school with uh, the older students who are actively supporting the incoming sixth graders and forming friendships that will hopefully carry through this upcoming school year. Uh the program success was made possible thanks to um several members of the teaching staff Sarah Yoger, Adam Decker, Ryan Roach, Edrao, and Sean Grundon. Um as well there were several local business supporters uh Dutch Brothers, Aby's

098Pizza, Citylight Cinemas, and Grocery Outlet. And overall the 2025 SMS summer institute was a big success. Uh students showed academic growth. Um they showed uh increase in strength in their social emotional skills and they enjoyed hands-on experiences that will positively impact this upcoming school year. Um so thank you for your time tonight. >> Great. Thanks Ron. Sounds like it was a great summer at the middle school as well. >> Right. At the elementary school um we had 65 kids 64 kids that participated. Um Cassie Keell coordinated the program. Um the theme this year was Monstrously Smart. So Monsters, Inc. theme. Um where kids did a lot of literacy and math work and a lot of hands-on science-based projects. Um and there is a short little video clip that kind of highlights um some of the

099staff and students during doing their hands-on activities and outlines the themes um of each week that they covered. And that is going to be sent to you in a link. Deb's going to share that with you guys tomorrow. So you'll you'll get all those tidbits, but um sounds like it was a great time. So >> excellent >> time well spent. >> Great. Can I ask question? How did the attendance compare with last times? >> I feel like the last few years it's gotten less um with less funding because before we were providing busing um and so transportation's a big barrier for students um and we just haven't, you know, had the same amount of funding which is controlled by our state. So yeah, definitely transportation. Mr. G, do you think I mean that's the biggest

100thing I think? >> Yeah, again we got the funding of the slate and there was again we had enough time to put together I think we had >> 85 total elementary kids um sign up. >> Some participated at the middle school though fifth graders opted to do the the incoming we're going to go to the middle school. So, yep. >> Great, Lisa. >> All right. So, for ESY, our extended school year, which is the special education summer program, we had two programs, one at the elementary and one at the middle school. We served a total of 10 students. We had 13 registered. Um, the unfortunate part of that is staffing for this kind of program is very intensive. And so in the spring when we had numbers kind of around who was going to be

101involved and and parents said yes, we'll bring our kids when we thought we had 13 and then at the very end we only ended up having 10 show up. Luckily our staff were very gracious and it's sort of hard to promise someone a job for the summer and then have to take hours away. But when you have fewer students, um, so some of them just would accept being dismissed early if they came to work and realized that the second half of the day really didn't need that many. So our staff were really really helpful and I was really thankful for that. Also, there were some some gaps sometimes with attendance. So some of my staff might go over and help with the elementary program, for example, if they had somebody absent that day or something.

102So the teams really did work together nicely, and I thought that was kind of kind of a cool ad um for the summer. Anyway, overall, um, during those two sessions, we had all kinds of fun activities. They had breakfast time in the AM. They didn't have breakfast in the afternoon, obviously. Um, although I do like breakfast for dinner sometimes. I don't know about you guys, but um, anyway, so they worked on their letters and numbers. Um, they did art and crafts for fine motor time. Um the structured walk time turned out to be a really really great activity especially for a few of the students at the middle school because we have two incoming um sixth grade students and it gave those students some additional time having a sense memory of the building walking around

103during structured walk time. Um and it just so happens that they really liked listening to music and they all really like the soundtrack from Trolls a lot. So that was really a fun combo of learning while being physically active and using those gross motor skills. And then at the end of the day, it was story time and sensory time. So they had a pretty nice uh chunk of activities to do and everybody seemed pretty pleased with it. So it was a it was a good summer. >> Awesome. Thank you. Okay. Um, we don't have any student rep communications other than Lily being act an active listener there. Um, uh, board chair communications. Here's our future meetings. The, uh, staff welcome back. Um, the all staff welcome back August 27th at 8:05 to 9:30. That's at

104the middle school commons. Um, uh, let Debbie know if you're going to attend um, so that she can put out notice if there's going to be more than four of us. uh picture day for board members September 10th and 11th. Um and that's going to be at the high school budget committee openings. Uh the applications are online, but I also have a copy here. There's applications a few um here in the room as well. Um so keep reaching out. Uh Debbie has received three is what you said before. Given given out three, received none. Okay. Well, that's that's halfway. Um September meeting date September 10th October October 8th then November 6th through the 8th is the uh 25 OSB annual convention. Um you thinking if you'd like to attend I'm presuming that's up in Portland

105again. Okay. Um and then our November and December meetings are the 19th of November, 10th of December and January 14th. Uh we'll go into board member acknowledgements and communications. What time? Tom, what do you got? >> Um the the conference, the upcoming conference, um there was an event uh there was an activity at the one this month and I won us a discount. So if any of us want to go to I think it's the upcoming conference, the district will get a discount because I won Jeopardy. So if any of you guys are on the fence about that, >> I thought I was arm wrestling. No, no, not my strength. >> Okay, so apparently there's a discount for the OSBA annual convention. Adam, boy, Tom. Um, okay. Well done. So, uh, we'll go board member

106acknowledgements. We'll go this way to Josh first. >> Nothing. Tamara, good to go. Adrian. >> Oh, yeah. >> Please. Yeah. No. Uh, I just want to say Amy, we're talking about the uh about the afterchool program this summer or the summer program this summer and uh from every single parent that I have talked to who's had their kid there, absolutely loved it, had a great time and their kids showed a lot of improvement. So, yeah, thank you so much. Uh, I have a question. Any any brief report from the conference that you just attended? >> Briefly comes to parent. No, not really. >> Okay. I mean, well, go ahead. >> I'm gonna say Tom dominated member Jeopardy >> against some 20-year vets. This wasn't like he was going against some other, you know, >> some

107other green folks. They put him up against some some old hats in >> So, so Tom, it was it was it was policy arm wrestling. >> Okay. All right. >> Yeah, sure. >> Okay. Uh, Tom, let's go to Tom first, then Moren. Tom, you got any uh acknowledgements or communications you want to share? >> Yeah, sure. Now that you guys have all said how great I am, I'm going to change your mind because I'm going to read that silly thing that I mentioned earlier >> because this is my time. Okay, so I wrote this. Um, the primary people affected by the cell phone policy is our high school students. So, I shall attempt to speak to them directly in their native tongue. Okay, lock in chat. This update came straight from the devs. They dropped

108the banhammer. No more brain rot boxes. They're banished to Ohio. Is this fair? No, it's mid at best. In fact, it is happening. It's above our pay grade. And the devs didn't even give us room to give the patch a glow up. Something is being taken from you, and there's not really anything any of us can do about it. But if you ask me, this is officially not busing. So, why am I yapping if this is locked in? When things are out of our control, we can gripe or we can look for a new opportunity to start maxing and making gains. My advice, touch grass podcast IRL with your fellow gooners. No cameras, no mics, just friends, words, and vibes. I think you might find it to be very mindful and very demure. Thanks, chat.

109And sorry for being cringe. >> Surely, surely you can follow that. I don't even I don't know what I don't know where the bar is to to top that. I don't think it's very high. subscript, but I just want to throw this in that um there were a lot of people at this conference. There were six people up there playing Jeopardy. Two of them, I think, were new. Tom had been on for two weeks at that time, but I want to expand just a bit because he had brought his family. So sitting at the table way back way away from the stage were his three kids and they were watching and Adrian was sitting there saying he's going to win. He's going to win. He knew it from the whole time. But anyway was over

110and he won and there was a great deal of cheering. We looked over and his kids were gone. They were just gone from the table. They had taken off a run clear across this huge room with all these people. Tom looked down and saw them and kind of had to jump really quick off. I have a picture of him going across the thing and picking his kids up over his thing in this middle of this huge thing. They were so proud of daddy. I knew it was absolutely something to behold. So >> that's fantastic. >> I mean doing this against been on the board for two weeks. So I have a couple of things about the USBA conference. Um one is that we all three attended a public meetings training which is a required training

111that we have to do once every term. So all three of us were at that. it's required. We got it done out of the way and it was extremely interesting very well presented. And thing that happens when you're at these conferences is you get the new the impact of the new legislation and that kind of thing that came. So we have a some talk about that. Um the big thing that I find um and these guys are great at is um networking with other districts. It's just one of the big things that comes out of that. you get a lot of time to spend um sort of going over how things are going in your district, how think different things are impacting you. One of those statement, one of the announcements that was made at

112the summer conference was that this was the last summer conference held that way that they're going to do that um and what we've done for few years now since it was in Ben. Now it's been in Salem. Everybody comes to Salem and they spend we spent three nights there I think um two full two and a half full days. What they're doing now is changing it so that be one day it will be at in Eugene at the LCC uh campus and it will be at Redmond at theirs. So it is just for one day. So the nobody was really happy about that because you know it takes care it gets rid of the networking thing. It gets rid of a lot of the things. So, it's just something coming up, but the winter conference

113will still be the same. So, anyway, that's it. >> Excellent. Thank you. Um well, uh relatively short meeting this evening. Um looking forward to having all the students back in the in the buildings and and the sports going and the learning going and all the teacher and staff back. So, we look forward to all of your efforts uh this coming year and meeting adjourned. How much better that you buy?