001Okay. All right. Okay. The clock has struck 6 pm on what day is today? June 11th. Uh June 11th, 2025. We will call to order uh the work session for the Suslaw School District 97J uh board of directors. Uh this time is allotted for uh member board member organizational time. Um what was on our agenda was a self-evaluation um by Mr. Vince Adams. Well, with Mr. Vince Adams can't be a self-evaluation by somebody else. um of course but uh we are going to postpone that until July so that we can uh collect a little bit more data. Um so this may very well prove to be a very short work session. So um board directors anything to bring before the body for this work session? No other no other than the fact that graduation was
002awesome. That's it. Good. Graduation was awesome is what Moren said but she didn't turn her microphone on so nobody heard it. Um, okay. Uh, so what I propose, Andy, you have anything for us? Oh, well done. Uh, no, not in particular because again, we were going to talk about some of the selfie val items, but a lot of those I think are tied up in our scheduling that we'll talk about for uh again optimizing meetings and the um a budget. Perfect. Coming up. So, yeah. Okay. So, from now until 6:27, I propose that we play the magic hat game. Moren, are you familiar with the magic hat game? I'm not, Ram. Okay. So, here's go here. Here goes the magic hat game. You ready? I have a magic hat. I give the hat to Tamara,
003who gives it to Diana. Who has the magic hat? You do. Nope. You do. Okay. Is this over now? Yeah. This was not fun. Yes. No. This is one of those This is one of those clever games where everybody thinks they're clever that knows the game and Chris Chris. Okay. So, we've got the live feed, please. No. Thank you. Okay. Okay. So, round round two to see if you see if you catch it. Round two to see if you catch it. I have a magic hat. No, this time I give it to Tom, who gives it to Debbie, who gives it to Chris, who gives it to Andy. Andy sits on it. Who has the magic hat? You. Okay. So, this is one of those goofy games that you play on road trips. And no,
004not yet. And this is super important work session business. Excuse me. I just interrupt for the people coming on. I want you to know we're always very professional. Super. Super. Look, I have reading glasses on. Super. This is fantastic. Okay, so to ruin this for everybody on everybody's next road trip, this is a game where you think you're super clever when you know the key to the riddle. And so you just pass the hat around around around and the person who has it is the first person that speaks. See, now the game's dumb. When you know when you know the game, it's you're on the when you're on the smart side, it's great. But when everybody's on the smart side, it's not even a game anymore. We go into MissS now that we're so professional.
005Director Hly, anything for the work session? Do you have any road trip games? Okay. All right. Well, then I don't even have a gavvel work session adjourned. No, that one one man it got quiet. Okay, it is now 6:30. We uh will start the uh board of directors meeting on June 11th, 2025 of the Saius law school district 97J. And seeing as we have a quorum present, we are good to go. Um uh welcome to everybody who is here. I'm missing my mission statement. Um but I'll cheat. Uh motivating and preparing all students to reach their greatest potential. Did Did Oh, I just didn't look down far enough. Um boom. Okay, so Oh, that's right. Because I was looking at one, but one was our work session where we had lots of fun. If you
006missed it, go back to YouTube. Okay. Uh uh welcome to everybody who is here. And we will uh begin with uh attendance. Miss Free. Chair Lacur present. Vice Chair Milenberger present. Director Barnett. Director Cole present. Director Habberly present. Director Pimlot present. And student representatives were not required but we have Malli Leaid present. Thank you. The overachiever Mali Laid. Okay. Uh, moving on to the pledge. Tamara, would you lead us in that? Thank you. To the flag of the United States of America and to the republic for it stands, one nation under God, indivisible, with liberty and justice for all. Thank you very much. Um let's move on to uh well 2.5 is will with the next year's body president student leaison on to the board and that begins again the next fall uh 2.6 approval
007of agenda uh item uh 0611252.6 Six agenda approval of the agenda. The superintendent, board chair, vice chair meet to prepare the agenda one week prior to the meeting. Items of business may be suggested by any board member, staff member, student or citizen of the district by notifying the superintendent at least eight working days prior to the meeting. Any changes to the agenda must be approved by majority vote. Uh administration approves recommend uh approves uh recommends approval of the agenda. Thank you. Directors, any questions on this item? Yes. Board chair, be it resolved that the Susa School District board of directors approve the agenda as presented. Resolution 0061125-2.6 approve agenda. Second. Resolution 0061125-2.6 approve agenda. Motion made by Director Pimlot. Seconded by Director Cole. Any discussion on the motion? Those in favor? I. Okay. Uh, moving
008on to uh public comment. And just a quick uh reminder of our civility policies um policy BDDH. Uh public comment at board meetings. A person speaking during the designated portion of the agenda for public comment may offer objective criticism of district operations and programs. The board will not hear comments regarding any individual district staff member. The board chair will direct the visitor to that's me will direct the visitor to the published complaint procedures for consideration of a legitimate complaint involving a staff member. Any association contract governing the employees rights will be followed. A commendation involving a staff member should be sent to the superintendent who will forward it to the employee, a supervisor and the board. Um and then also of course our civility policy of you know steer away from inappropriate behaviors. Um, for
009public comment, we will we have this nice big fancy clock. Um, we have numerous of them all over campuses. Um, and uh, we'll try to keep uh, comments to three minutes. So, looks like we have Tom who's going to be able to make all sorts of public comments here coming starting next month. Um, so Tom, you're up first and then Crystal, you're on deck. Hello. Uh, my name is Tom Posgate. Uh, I've attended several board school board meetings before, but this is my first time speaking. Soon I'll have the honor of serving as a director. However, I would like to take this opportunity to speak on the record for the first time simply as a parent. I'm a stayhome father of three girls and my oldest is a first grade student at Susla Elementary. For
010some of us parents, handing our children off can be emotionally challenging. We've raised them from little babies unable to hold up their heads to brave, curious adventurers ready to learn, grow, and fly on their own. While they will grow bigger and more mature, to us, they will always be our babies. When I was driving my daughter home from school last week, she told me something I haven't been able to stop thinking about since. She told me, "Dad, I'm really sad." I asked her why and she said, "I'm just sad school is ending. It's so fun, but also a little boring sometimes. Never in my life have I ever been brought more joy to hear of another's sadness." I spoke with a teacher earlier this year who told me she loved teaching elementary because the children
011haven't yet lost their love of learning. I asked her, "When does that usually go away?" She said, "I don't think it ever has to." That answer filled me with hope. That hope was reinforced at graduation last week as one of the student speakers said he will miss school because his teachers somehow made learning actually kind of fun. He said, "You made school a place we wanted to be." So, what I'm getting at here is uh congratulations on a successful year of education and thank you. Thank you from the bottom of my heart for the hard work, passion, expertise, and dedication that you have poured into these schools and these students to foster and sustain a love of learning. There are many people I'd like to thank specifically, but as my parents, friends, and I often
012say to each other, it takes a village. Thank you teachers, school board, support staff, coaches, administration, and volunteers for being the village for my daughter and for all the kids of Florence. Thank you, Tom. Uh, Crystal, I'm Crystal Heckle, finance secretary at Susla High School. In 2018, after suffering years of domestic violence, I packed my children in the car with everything it could hold and ran to safety. We eventually found that safety in Florence. I worked my butt off, got a house, and found work here as a substitute in Susla district. Monthly months later, I was offered a full-time position as an educational aid. I worked that position five years before moving on to finance secretary. Everyone I work with knows when it comes to my job. I come to get things done. Not only
013that, I take pride in my work to an almost sadistic level. I show up consistently. I don't take bogus time off. I'm always the dumb one offering to do more, asking for more responsibilities. I want to try harder and do better than I did the day before. I don't care if it's not my job. I'll pick up a broom and start sweeping if I see it needs done. I was always first at my post. I didn't want my second graders having to wait for recess on Miss K. I protected, loved, and cherished all of these students like my own children. I would die protecting any one of our students. There's a web of us throughout the district. You take care of my children, I take care of yours. As finance secretary, I in no way
014have the biggest desk in the district. But I touch stupid amounts of work, especially at the high school, which itself is a beast when it comes to money. Countless vendors, events, counts, clubs, sports, supplies, grants, reports, audits, checks, bills, fees, working through lunches, staying late, working summers, weekends, holidays, working through lunches. I have more flex hours in my bank than I could use in a year because I don't even take days off. I don't want to come back to a giant pile of work. I'm meticulous. I rarely make mistakes. I check my list for Santa Claus. In any normal system, I would be the employee you'd be rewarding to get the other employees to care and perform at my level, to listen like I do, to pay attention, to not leave kids and staff hanging.
015This is my last check. I took home $1,900. I have worked at SUS Law for over seven years. I have a degree in accounting. I make less than the Taco Bell worker. I have a mortgage through Habitat for Humanity, which is the only way my children and I are not sleeping in a car. Here's a recent two-bedroom rental advertised in Florence for $1600 a month. How could I afford that? How would I pay bills? Where would I take my kids? What would be left over for groceries? I skip meals now just to make sure my kids have enough food in the fridge. I can't get a raise. I'm told there's no mechanism. It's unfounded to me that I work as hard as I do and yet I can't ask my boss for a raise. join
016the union. You've seen my income. I starve even more than I do now. I need that extra $50 a month because SASA staff just work to the bone and have no time for union meetings. We don't get equal raises. We get next to nothing. Union members only negotiate for their own position to get the highest wages. We expected our co-workers to fight for us only for that not to happen. For years, I've been told union members won't negotiate equally. But then it came to me, who is that the union members are negotiating against? It's the district. The district I've treated like family. The district I've given over seven years of my life to. Why wouldn't the district take care of me? Why would they pay me below federal poverty level? Why would the district spend
017double yearly wage on a laserg guided football sprayer field while I skip meals? Why would they let something like that continue? I don't believe they would. Thank you. Oh, I I missed one. Uh, we have we have a third. Um, AJ Edmmond, for those who don't know, AJ, thank you. Um, last week my my son, a student at Susla High School, was the victim of cyber bullying by another classmate. His class was taking turns reading from a uh a letter from Birmingham jail by Dr. Martin Luther King Jr. This letter is a powerful lecture on the necessary steps to root out injustice within our communities. Rather than learning that lesson, the student secretly recorded my son reading a passage that contained a racial slur, edited it so that the ra the slur was repeated several
018times, then distributed it via social media. Um, Mr. H, upon learning of the incident, took it seriously and acted swiftly in his investigation to determine the proper course of action to hold that student accountable. I am satisfied with the actions taken. I want to applaud Mr. H and any others who assisted him in ensuring that um Sishla High School is a safer learning environment for my son. On the topic of safer safe learning environments, I was reminded of a message sent via parent square on April 8th by Mr. H expressing concern about quote the number of reports we have received of students using racist words and making racially insensitive comments. End quote. He goes on to note that almost all reports have been about 9th grade boys. Again, I'm grateful to Mike for having a
019discussion with those boys about working from within to change the culture around the usage of derogatory and racist language. I wish I could tell you that this meeting was the end of it. After discussions with Mr. H and other admins admin administrators, some students have just become more strategic in using these abhorent racist terms um amongst themselves. Worse yet, one component of that strategy is uttering these terms with an earshot of other students from historically marginalized communities. Not said towards them, mind you, but rather around them just so that they can feain ignorance if uh ever confronted about it. So that is why I am here tonight to advocate for black, brown, Asian, and indigenous students in our school district who have to listen to this filth um day after day. They deserve a safe
020learning environment, too. One that is free of racism and prejudice. I know from firsthand experience that the school district has a good handle on reactive measures to bullying and racism. It has become quite clear, however, that the district needs to establish more proactive measures to combat these ongoing problems. I'm encouraging you, the directors of the school board, to council with school administration at all levels of education within the district and empower them to devise and enact proactive programs that will make district 97J a safer environment for these students. As Dr. King said in the affforementioned letter from Birmingham jail, injustice anywhere is a threat to justice everywhere. Thank you, AJ. Um, okay. Uh moving on directors 4.0 our special presentations program highlight and presentations. Um this uh we don't have any special presentations other than
021um regretfully uh director Barnett uh could not be here this evening. Um he had family matters to attend to. Uh when he called me he was um well he's in the right spot dealing with family matters. I don't know what that matter was. Um maybe it's a birthday party. Maybe it's a problem. I don't know. Uh but after his 12 years of service, uh it was kind of anticlimactic to not be able to attend his his last meeting. So uh so John, on behalf of the district currently and over the past 12 years, that's like an entire school career right there minus kindergarten other than kindergarteners. You didn't let me finish other than kindergarteners. Okay. So um John, thank you very much. And that's like pretty anticlimactic comment as well. So there you go. Thanks,
022John. Okay. Uh moving on. Uh 50 consent agenda. Uh superintendent. Uh consent agenda. Consent business. Item 061125-5.0. Uh this month's consent agenda contains the following items. Uh your May 14, 2025 uh board meeting minutes. your May 2025 financial statement, your enrollment update for the month. policy IKF AR, middle school standards for high school readiness. Uh policy IKJ and IKJ AR, artificial intelligence. Uh policy JHCD and JHCD AR medications. Uh the deletion of the old medication policies JHCD/JCDA and administrative rule and your district administer contracts for 2025 2026. Administration recommends the approval of the consent agenda as presented. there is an individual item that needs addressed, it can be added to the agenda in the action items. Directors, any discussion on this item? Nope. Chair, be it resolved that the Susa School District Board approves the
023consent agenda as presented. Resolution 061125-5.0 consent agenda. Second. Resolution 061125-5.0 consent agenda. Motion made by Director Pimlot, seconded by Director Cole. Any discussion on the motion? Those in favor? I. Okay. Into our action discussion. Um 6.1. Uh superintendent. Uh yes. uh item 0611256.1 health curriculum adoption for the 2025 uh material cycle. So every seven years each subject area selects and adopts new core curriculum materials. Health is a subject area up for consideration in this cycle. Uh the following materials have been selected by local bidding bu building committee to be presented to the board of directors for the high school comprehensive high school uh skills for health goodart Wilcox 2025 middle school comprehensive health skills for middle school goodart Wilcox 2025 elementary the great body shop uh children's health market 2024 and a supplemental at all
024levels wayfinder uh future and career readiness lessons um we've had public review period uh board had an addition additional month to do some supplementary review. At this point in time, administration recommends the board adopt the materials as presented for high school uh health for school health curriculum for 2527. Um that that recommend well no I guess let me read the uh let me read the resolution because this also has elementary school but the recommendation doesn't but the the resol the resolution says just health curriculum. Okay. Yeah. All right. Just want to make sure that we're dotting all the eyes. Um Okay. So, directors, any discussion on this item being being our third reading camera? Um I looked through it and after looking through the wayfinder seems to be looking at it kind of like more
025therapy counseling curriculum. I'm not sure if anybody else has looked through it. Um it doesn't it it just doesn't seem like it's a health curriculum. Also, the courses are very short and I don't know if if it would take that long even to complete for the whole year. Um, and I didn't know if teachers had a chance to look at it. See, it was their recommendation that this be as a supplement to the health curriculum. Okay. And then is this Yeah. Yeah. And some of them won't always be also be used in health. Some will be used in personal finance. Some will be used for um in advisory and uh and and pride class as well. And then so because looking at it doesn't it just doesn't seem like it would take a whole year
026to complete that. I I don't know. No, it it very short. Yeah. It's just and that's not what it's made. Yeah. Yeah. Yeah. The the the like in the elementary school, the great body shop is the curriculum, but the wayfinder is you can add to the great body shop where there are gaps. Yeah. where there are other lessons because again there's even a personal finance in Wayfinder that we would use a supplement with in high school to meet other standards. Yeah. Okay. So does that make sense? Just Yeah. It just seemed like it was more of a mental health instead of a like a physical health. Well, and again, that is one of the larger standards in the health curriculum now is mental health, personal wellness, social emotional learning, kids being able to work and
027adapt with others. Okay. So, yeah. Um, again, it it really kind of beefs up some of those standards that are in the in the adopted curriculum as well. So, again, the supplemental curriculum won't be used just in health. It'll be used in health, personal finance, advisory, helped us meet some other standards for um again uh preventing childhood abuse, letting kids know what is and is not appropriate behavior. Uh because we don't have a consistent mechanism once you get beyond high school health for that to be you're required to have four lessons of kind of self- acknowledgement every year. And this covers that for our sophomores, juniors, and seniors as well. Any other comments? No, I just it just it it just Yeah, I was just wanted more clarification on that. Thank you. Well, thank you.
028All right. Uh any other discussion on the item, Madam Chair? It resolved that the Susla School District Board adopts healthcurricular materials as recommended by building and staff committee for 2025 through 2032 is presented. Resolution number 061125-6.1 health curriculum adoption for 2025 through 2032. Second resolution 061125-6.1 health curriculum adoption for 2025 through 20 2032. Um motion made by director Miltonberger, seconded by director Pimlot. Any discussion on the motion? Those in favor? I. Okay. Uh uh 62 are organizational requirements. Superintendent. Okay. Uh item 0611256.2 annual organizational requirements. Board is required to adopt the organizational requirements of the district each new school year. Uh the organization requirements are presented in advance of the new school year for adoption at the first meeting in July. While board meetings are typically held the second Wednesday of each month uh July,
029August, November are shifted to accommodate other commitments. Administration recommends approval of the 2025 2026 ISO school district 97J organizational requirements. Directors, as we look through all of these with with the different admin who has the who have the different different responsibilities and and designations, this all makes sense again seeing as it's a yearly thing. Any any discussion on on this item? Okay, good. Tamara board chair, be it resolved that the SAUSA school district board of directors adopt annual organization requirements for the 2025 2026 school year as presented. Resolution number 061125-6.2 adopt annual or organizational requirements. Second resolution 061125-6.2 to adoption of annual organizational requirements. Motion made by Director Cole, seconded by Director Habberly. Any discussion on the motion? Those in favor? I. Okay. Uh 63 uh is our um our budget hearing. Thank you. Okay.
030Good. All right. So, um, we will now open the budget hearing for public input. And we do have a public input. Um, Gail, uh, Gail Caldwell. Well, I can't read the handwriting. And if I could, I probably couldn't pronounce it. Is that Kenade? There you go. Okay. There's a There's a kid that was on my kids baseball team that I was pronouncing the K and I was not supposed to. Yeah. So, thank you for clarifying. You're up. You um first I will warn you that I am not used to public speaking, but I'm passionate about this issue. So, I'm here only lasts for three minutes. Yeah. Yeah. I I think I'll probably be quicker. I'm kind of a fast talker. Um so, anyway, um I'm here most importantly as a mom of a student in
031the school district. I've been doing this a long time. This is my third and final kid to bring through school districts. uh as school systems and the other two were in the Line Ben Leine School District till we moved here in December of 2020. And I'm also an alumni and my mom's with me tonight. She's also an alumni. My dad we lost a couple years ago. He's an alumni. Um and uh and all my siblings are too. Um so I love being back to the school district. I've been back since December of 2020. I went um about a year after I got back. I started it back at the A&W till I got an RN job because um and uh but back to the business at heart here. Um and I want to tell you
032thank you so much for serving our kids and our families. I'm really grateful and I love this school district. So when I moved back with my son, he was indifferent. In fact, he was reluctant to leave the only school system he knew. But it's slowly grown on him everything about this community. Um but um he uh is um um I want to take a second to step back a minute. He brought to me an attention um a concern approximately six weeks ago to two months that um his favorite course this year in high school um was going the teacher was uh being excu um was um ending their job as of this year and the end of the school year. And that's Mr. Buck. He's the auto mechanic shop teacher and and again that's my
033son's favorite has been his favorite courses this year. He's taken both semesters and um I was astounded. I didn't he didn't see it coming. I didn't see it coming. Um possibly if I'd been here prior, I would have had a clue. But um Mr. Buck explained to the students um that that day that it was because of a $3 million deficit with the school district here and the budget and and that's why his position and at the time the kids weren't sure they'd continue any auto mechanic shop courses which also I guess includes the small machines uh uh shop class that they teach but my son hasn't taken that. he was just interested in completing all these courses uh by the end of his senior year. So for him it just meant this was it
034this year um for what he knew. Now since then uh we understand um that um there's been an effort made and it's not an effort it's going to happen as I understand that they're going to have another already salaried teacher that's going to step in and continue teaching the courses. However, the reason I'm here tonight is I feel like we can do better for our students. Um, not and I and the teacher that I've heard could be this person. She is amazing. Um, and I have nothing and I admire her planning to step up to this uh these to teach these courses. Although my son said it won't be all of them. Oh, I'm keep my promise. Sorry. Go ahead. Okay. So it can't and he said that he understands that the intermediate um shop
035courses, auto mechanic shop courses that they're take that he took this year as a sophomore, they won't um I'm sorry, the beginning ones. It's something like that. One of the uh year courses uh they're not going to have. So no, I think it's the intermediate level, which is this year. If you started as a freshman, it would be your sophomore year, something like that. So they'll be they won't have those courses even with the ch you know adding a teacher into this to teach it. So, um I just this teacher that they're letting go and I don't think that can be reversed now from what I understand. But, um he had all these extra experiences, all this he was a veteran teaching. He had Ford Motor work experience, lots of it. He had certificates. He
036had I think I'm representing it correctly, some sort of snap-on tools certificates as well. So my son was so enthusiastic about all he taught him this these two semesters and um would I would ask him about how all how his classes went and there'd be very little conversation except for what he learned in the mechanic auto shop. It also involved his own my truck. He uses it work on that and assessing problems and service needs. So there's so much hands-on and again my son and I know he's not he's one of many does not sit well in classrooms that he cannot see a real value to what he wants to do in the future and so this partic these kind of courses really offer so much to him the hands-on and lead them to possibly
037a career uh later on um at one of our local auto mechanic shops possibly or service services on um machinery. So, um, in conclusion, um, I just, uh, think there's got to be another way to, um, oh, and I, one more thing I want to add. I know that he said there's a small amount of students that attend these courses. Perhaps he thought around 35 at the high school. Um, but isn't to me students like my son that need more hands-on experience, more um fixing things for lack of a better way to say it. Um, even if there's not that many that attended attend these classes, I don't think I don't want it to be discarded. Um, the highquality teachers like Mr. Buck and would hope that another teacher like him could be found to
038replace him. And um uh and another reason is that again with my son having a hard time um sitting in a classrooms, a typical classroom in a chair for very long and and also he tends to be like a lot of kids. he will spend too much time on computer computer screens as it is at home that this is valuable these hands-on courses where they're not staring at computer computer screens so much of the class time and um so and preparing them for a future again job here possibly or in a tech school and um so I implore you to find another way these kids have already lost a lot with the co times and um sure would be a great thing to keep courses like this going in in the total quality that it's
039been with the teachers that are skilled to teach them. Thank you. Good. Thank you. Okay. Um I was only handed the one public comment for the for the budget hearing. So budget hearing closed. Um on to uh 6.4 which is the budget adoption which is coming from all of the our previous meetings about it. Um, six. I need to get on the right page here. There we are. Um, so this one is presented by Cece. Look, I pointed the wrong spot. I got I got moved. Yeah, Malli's over here. You're in the middle. Cece, please. Resolution 061125-6.4, the 2526 budget adoption. Um you've previously had um the budget was previously approved by the committee on 423. Um it was up for review in May. We have not received any requests or updates or um any
040additional questions in regards to that matter. This is uh it is the recommendation of the administration that the board of directors formally adopt um the 2526 bud um budget with a total appropriations of $30,82,52. Thank you, directors. Any questions? Okay. We typically do not do this, but I ask for Well, it was kind of volen Volen asked, not volunttoled, but volen asked. Um, this bear with us. Um, this resolution by law needs to be read in its entirety and it's three pages long. And uh we Josh didn't know Director Hly did not know that he drew the short straw but I dropped the short straw on his desk. So Director Hly if you would please. One question I ask. Please do do I have to read the heading above these paragraphs? Yes. Okay. Just making
041sure every single black letter in That's right. And make sure you read those written out totals. Yes. In the proper Okay. Yes. All right. Buckle up everyone. Hey, this is if you get one wrong, start all over. All right. No, no, no, no. Just correct the one. Okay. Board chair, be it resolved. I I can start right there, right? I don't Yes. Go above it. Okay. Yeah. Be resolved that the board of directors of the Suslaw School District 97J hereby adopts the approved budget as adjusted for fiscal year 2025 2026 and sets appropriations at 30 million 82,000 $82,52. now on file at the district administrative office 2111 street Florence Oregon imposing the tax. Be it resolved that the board of dire directors of the suse law district 97J hereby imposes the tax provided for in
042the adopted budget number one at the permanent rate of 3.8928 8928 per 1,000 of assessed value for operation. That's in dollars. At the rate of 75 cents per 1,000 of assessed value for local option tax. Number three, in the amount of $0 for bonds and that these taxes are hereby imposed and categorized for the tax year 2025-2026 upon the assessed value of all taxable property within the district as follow categorizing the tax. Go right to general fund permanent rate. Okay, that's what I was going to ask. General fund permanent rate $3.8928 per thousand. General fund local option 75 cents per 1,000. General debt service fund $0. Making appropriations. Be it resolved that the amounts for the fiscal year beginning July July 1, 2025 and for the purposes shown below are hereby appropriated. General instruction 11,467,63
043support services 9,253,963 debt services 1,58,781 transfer of funds $150,000 even contingencies $310,000 even special revenue grants instruction 1,469,574 support services $712,494 21st century grants instru construction $129,649 Carl Perkins grant $ 206 $20,000 IA IASA title 6 grant instruction $500 IDA grant instruction $343,322 title one grant instruction 64 40,153 support services $150,847 Native American grant 212 instruction $500 bus reserve 232 support services $331,17 debt service long-term $272,976 contingency IES $325,480. Food services $240. Community services $796,795. Student body $270. Instruction $46,500. Contingencies $378,450. Construction excise tax $280. Facilities acquisition 1,19,381. unappropriated ending fund balance $221,517 QSCB debt service 302 debt service long-term $75,000 even unappropriated ending fund balance 5,000 even QSCB construction 402 2 support support services $3,000 even total appropriations $30,82,52. The above resolution statements were approved and declared adopted on this 11th day of June
0442025. Well done. That's the motion. Needs a second. Please, someone that I have to go back to this page. Um, thank you. Resolution number 061125-6.4 made by Director Habberly. Seconded. That was you. By director Miltonberger. Any disc any discussion of the motion? That was articulate and well worded and annunciated. Good job. Um if not uh those in favor I I Okay. Um 6.5 CC in your role as deputy deputy deputy clerk and business manager. CeCe resolution 061125-6.5 supplemental with budget adjustment for the 2425 budget. Um, a supplemental budget hearing is necessary when the adjustment to any fund exceeds 10% of the initial amount budgeted to the fund. When the district receives additional dollars after the original budget has been adopted, a supplemental budget must be approved by the board to expend those additional funds. It
045is um the recommendation the administration recommends you approve the adjustment of the current year budget by appropriating the amounts as listed in resolution number 061125-6.5 for the supplemental budget for 2425. These also need to be read and as well and that's just all of page 55. So Josh please. Okay. Board chair, be it resolved that the Suslaw School District Board adjust the expenditure functions as presented. Resolution number 061125-6.5 Supplemental Budget 20224-2025 fund 100 general fund R3103 State School Fund 991,20 dash uh time out. So, uh, read all of this column and then all of this down and then to the right. Okay. Okay. That's correct. So, should I uh just start with R1 1970. Okay. Okay. I'll just start at the top there. So, okay. So, start the resources. R31 01-state school fund $991,120 R1970
046dash services other fund $250,000 total 1,241,120 5110- go pension bond 1,200 141 thou 120 1,241,120 total 1,241,120 fund 203 special revenue 3299- other restricted grants $22,17 total $2217 $7 requirement for let's see 1,000 instructional two 202,17 total $227 fund 204 21st century grant 450- federal restricted $84,000 even total $84,000 even 1,000 instructional $84,000 even. Total $84,000 even. Fund 232 bus reserve R5 R5160 lease purchases 48,000 R 5400 beginning fund balance negative 48,000 making the total zero. long-term debt service $48,000 even ending fund balance minus 48,000 making the total $0 fund 240 food service R4500 federal restricted $75,000 even total is $75,000 child and adult care food program $75,000 even to total is $75,000 fund 302 QSCB debt service R52000 dash interfer $60,000 even total $60,000 QSCB redemption of principal $60,000 even total $60,000. Thank you.
047Well done. Second resolution 06115- 6.5 supplemental budget 202425. Motion made by Director Habberly, seconded by Director Cole. Any discussion on the motion? Those in favor? I I Okay. 6.6. Superintendent. Okay. Uh item uh 0611256.6 a budget calendar for fiscal year 2026 2027. Again, board will adopt a budget can uh budget calendar annually. Identifies dates, activities, and deadlines required for the legal presentation of the adoption of the budget. Um draft calendars have been reviewed. administration recommends a review of the 2026 27 budget calendar and the selection of budget calendar option two for calendar development as the preferred option. Directors, do we uh um superintendent on the first reading explained um the differences between these two? Um, does in your personal review, is there anything that says to go against that recommendation and go with one over
048two? I'm good with option two as well. Yeah. And if that's the case, I'm seeing all sorts of head nods. A motion would be in order. There's not a cheat sheet on this one. No, your your motion is to select option two and refer that to the upcoming board. Yeah. And the and use the item number up at the top of that page is 061125-66. So 13 be it resolved that we use we select budget. We select budget calendar option two item number 061125-6.6 six for the 2026 2027 bud budget calendar. Second. Okay. Resolution 061125-6.6. Motion made to accept budget calendar option two for fiscal year 2627. Motion made by director Hly. Seconded by director Pimlot. Any discussion on the motion? Those in favor I I Okay. So into uh 67 superintendent um again uh
049adjusting professional development calendar 0611256.7 um again the overall school calendar is set for 202526. Again, upon examination of staff absences on Fridays, return to a midweek or earlier uh professional development would capture more staff on a regular basis. Additional additionally, the commentary from staff uh is that a professional development early in the week would provide greater continuity and allow staff to participate when they have more energy and focus. Administration looking to amend the calendar knowing that early releases would be on Monday for the 2025 2026 school year. other changes we've made to the start, end or term breaks uh of the vacation year. Uh little data in here. In the evaluation of all staff absences across the year, Monday of each week has the least number of staff absences on average. Uh roughly 15.7 absence
050per day, while Friday has the highest number of 25.6 absences. Monday is also uh the day of the week with the lowest number of scheduled after school and evening activities that might conflict with professional development activities. Um again, and what's not in here because we just closed the survey is that uh we sent out a general survey to staff and parents and guardians. Uh both affirming to keep it on Friday, the staff the split is about 6040 and parents is about 5446. So again, the desire to keep it on fire day is again kind of contrary to the need of staff to be engaged and on campus on Mondays. Um so again, we can keep the calendar as it is and go kind of go with the vote of the masses or um do something
051unpopular and uh do what promotes uh staff engagement with professional development. So, um I have a question. Yes. So, do you feel like um if it's on a Monday, kids would may even like the higher high school kids may not come. If it's on a Monday, they know it's going to be half day. Is anybody Well, that's that's the same question we talked about when it was on Thursday or Friday. Um and we haven't had any change in attendance in those times. Again, the fir the first time we thought about it going on Friday, it got pushed to Thursday because if we had it on Friday, the teachers would just all leave early and go golfing and that didn't happen. Uh but because it's a end of the week, it becomes easy to schedule, you
052know, doctor's appointments, other visits, and so again, it it's a quick wrap up to the week because you really only need to get sub for two hours for the afternoon. Yeah. Um and then and then staff are released. We also have a high number of activity conflicts on Friday, especially for middle school, high school um where coaches um are gone and then you have parents that are wanting to go to contests on Fridays. And so this is an issue fall, winter, and spring across the year. Um so contrary to that to that poll that you took and I don't know who I just cut off, so I apologize whoever I just cut off. It was me, Brian. Oh, then go ahead. I don't like to cut off Diana. It's a bad plan. Diana, please. Um,
053I was going to ask in the survey and in your evaluation, were any other days presented as an option? I know we said earlier in the week, but I mean, did we say Monday, Tuesday, or Wednesday? I mean, had we considered was there any feedback on which day earlier in the week would be better than for staff? We gave them two choices, Monday or Friday. um for parents and guardians, we said Friday, Monday doesn't matter to me if you move it either day. And so we gave them three options. Uh again, looking at our kind of general community calendar. Wednesday is a huge conflict night for non-school activities. Um Thursday, we run into again school contests on Thursday, same on same on Tuesdays. And so um the day that is truly free in in the
054calendar that does not impact classes or community activities is Mondays. It provides us with the same number of total opportunities as we would have on Friday. Um and again moving it to Wednesday provided more opportunities but then there's too many other evening conflicts um that would have impacted kids and families and staff. So again, it's um there's there's no good solution to this. Maybe I'm wrong. Correct me if I'm wrong. Any staff administrators here, but Monday might be the most you know potentially impactful day for this to take place in the you know, you're the most fresh, you know, where Thursday, Friday, you're kind of towards the end of the week. Yeah. M Kelly, do you have any input from a student perspective? That's a former student since you're here. Not me anymore. Graduated students.
055Yes. Yes. Alumni. Yeah. From an alumni perspective. Yeah. Um I mean honestly me being a student, I don't really care too much whether it's on Monday or Friday. I mean, I know that we all have a lot going on on Mondays and a lot going on on Fridays, especially during like falls or fall season during football and like stuff like that. It's really nice to have that extra time on Fridays for all of that stuff. And especially like when it comes to wrestling tournaments as well, like that early release on Fridays cuz I know like so many tournaments, so many like track meets even all that kind of stuff are on Saturdays. So, from like an athletes perspective, it is really nice to have that early release on Friday due to a lot of the
056sporting events. Um, I know that a lot of other schools, and correct me if I'm wrong, but I remember in like elementary school that we used to have it on Wednesdays and that just kind of got all the kids excited is we would call it hump day. It's like in the middle. But I mean that's kind of irrelevant. But but Wednesdays was usually just like a fun day knowing that we're going to get an early release. But it also just doesn't really help anything cuz it's just random day that we get to get out early. But whether it's like on a Monday or Friday, I feel like definitely from the athletes perspective is it's a lot nicer to have that Friday to so we don't miss as much. And usually Fridays for a lot of
057teachers is more of just kind of like a catchup learning day and stuff like that. So it is nice to have that on that day instead of but I feel like maybe it should be on Monday but you know it's honestly it's like I would say to be wrong personally Andy what was the um percentage of the parent guardian it was a 5446 split but I mean to keep it on like how many people did the survey 240. So quite a bit. Oh yeah. Okay. Yeah. Yeah. That is that is really good. So, so the the reason for the proposed change here is because we're looking for better outcomes from our professional development. Is that correct? Correct. And again, we've had we have so many more staff tasked with absences on Friday. Fridays. So, so
058what I'm thinking and wondering and looking for input here as well is if we're seeing that we have a lot of absences and that may and to Malli's point, coaches, etc. We can always change this back. If we change this to Monday as an experiment to see if we're getting a better professional development because we have more people in attendance, etc., etc., then great. But if we if we see a need for better professional development and we just keep doing the same thing, then I don't think that we should reasonably expect a different outcome. Any thoughts? Saying it's worth a try. It's worth a try and if it completely blows up then we'll start before Labor Day next year. There isn't, again, I say with there not being like a definitive crushing vote to move
059it. Um, and again, we probably need more time to get it out in the community. I I would honestly say if there was no resolution and no second on this and then give administrators a staff a chance to monitor it through next year um and revisit it the year after would probably be the wise move. It's again this is one of those the opposite side of the coin of what I was just suggesting. Yeah. So again this this is the I'm all right with that. We know we need to eat a Brussels sprouts but we're going to push them off on the side of the plate till next year. Dude, if you broil Brussels sprouts Oh, they're delic They are delicious. You boil them, they smell like little pieces of asphalt and they're horrible, but
060they sulfate. So again, if we're trying to talk about Russian, risk it. Well, so so if I can, if I can put Andy your comments into into a nutshell here, we just let this one die on the vine for now. Correct. is is the admin's recommendation. That is my because there was no overwhelming support to move it. Yeah, just again it's probably something we need to do but again without it being kind of marketed in advance with the adoption of a calendar making it now would again we would we would wind up probably moving it back at the end of the first quarter. Yeah. Yeah. It would be a calamity. Yeah. Again, I would rather avoid the calamity and keep the status quo and then work on monitoring staff absences on Friday. Well, then this
061would be the point that we all just sit here silent. Um, unless we want to vote on making Andy Mor the professional development zar and he gets to figure it all out by next Wednesday. Uh, I would suggest that we just move to item seven in the agenda. Moving on, Debbie. Good luck making all that look right for next next month's minutes. Good luck and thank you in advance. Okay. Uh reports and information 7.1 Superintendent Communications. Superintendent. Okay. Um uh board of directors meeting uh personnel report employees. This has been amended from your uh dispatch from uh the board packet. Uh certified educators uh Michael Atkins for 2020 256 ISO middle school 7th grade science teacher uh bachelor of science from San Diego State University nutrition with teaching credentials from San Jose State and ENTP
062certification from Portland Community College. 19 years of middle school tit uh teaching experience uh classified and paraprofessional staff at a stutler for 25 26 uh counseling and health room aid. Sisa High School from uh SA Middle School Educational Aid. This is a reduction in force reassignment. Uh Jessica uh Cox for 2526 uh special educated life skills aid such high school rehire from previous position. Uh David Spencer for 2526 facilities and maintenance supervisor transfer promotion from interim facilities and maintenance supervisor. That's right. Second that. Okay. Uh, no new coaches or extra duty assignments at this time. Resignations or retirements earned separations of employment. Uh, Jennifer Bennett, bus monitor, end of the year. Chris Peterson, uh, temporary fill for, uh, employee on leave. Counseling and health aid. Sisa High School. Uh, Jenny Deetsz, bus monitor, transportation, resignation,
063end of year. Erica Gibson, kindergarten teacher, elementary school, resignation, end of year. Memphis Gleeway, uh, educational aisa elementary school resignation, end of year. Jamie Kitchen, uh, counseling health aid, uh, CISA High School resignation, end of year. Jessica Robotham, secretary, CISAM middle school, resignation, end of year. And in the last month, Miss Hixon has booked us an additional classified and certified substitute. Um, you have your accident injury uh, review summary for 2425. Uh we have we did not do one in March uh because we had other things on the agenda. So this seems excessively long. It's because the list goes all the way back to November uh because we missed our kind of our mid-c quarterly report. Um and again you see some common items or common uh students that have been involved in um uh
064staff and student injury. Um but again most of the most of the items in here are um not facility or materially related. Um and again we amended uh what we reviewed in the safety committee this morning on your last page with three more incidents uh where we had a slip and fall in the gym. Uh we had a student uh punch staff member in the back and chest. Uh this is a repeat uh performance for um a specific student that has a tendency to lash out. Um and then we have somebody that tripped and fell at the bottom of the stairs and rolled their ankle at the middle school. Okay. Andy, are there any specific counter measures that we put into place when we look at these um accidents and injuries? anything that we've done
065to make an effort so that type of event doesn't occur again? Yes. Again, and Mrs. L can probably speak about it better than I can. Uh, but again, all the staff go through um training uh and a review every year. Um, and then looking at what specific students are doing. Again, we have um kind of a proximity halo. Um, and the other part is for some of our staff, we have spec we've purchased uh specific protective gear. Um, they've got sleeves and gloves um to keep them protected from kids that reach out and scratch. Um, any facility changes? Some of the some of the slips, falls. Uh, no, because some of these are they're true accidents. It's like again somebody spilled water on the floor and and they again the next person fell on it
066or again somebody again uh like tripped on a backpack on the stairs. I mean those are again like safety review items as we see them in the building we can fix them but there's not those aren't related to a material deficiency in the review. And so that's that's that's a positive in this. Again, unfortunately, we have some of our staff that do work with some very uh difficult students that um some are limited verbal or non-verbal. And um again, we started tracking these specifically uh to make to have a list of what we were doing and so we could get a pattern of how to better address um again students that are uh again I say preemptively physical before communicating otherwise. Is there anything else to add on that? No. [Music] You know, basically the
067the idea is to deescalate. No, no, no. If you guys don't have any questions, I'm good. Yeah. Thank you, Lisa. Okay. Directors, any other any other questions for Andy on his report? No. And you see I don't know if you want to go through these dates or if we can just read them of of upcoming meetings. Not I'm not done with Andy yet. Uh again, you've got my uh kind of my summer rundown for meetings, activities, and agendas. Uh I'm going to skip again. I think the next big the big thing for uh board members is looking at August 8th to 10th for the OSBA summer conference. Um uh you've got your May 2025 Vikings of the month for all schools uh and listed in the back of your pamphlet as well. So that would
068end my report at this point in time. Excellent. Thank you Andy Cece as the business manager, not the deputy clerk, the business manager. I'm not sure which hat that is, but anyway. Um, yeah, actually we're coming to the end of the year. We're going to be wrapping up and doing year end close um in July. You can expect like a a draft of the June um financials because we have up to 30 days to close out everything and adjust the accounts um accordingly. So, you will see a couple of different updates on that. So, that's what the business office will be doing for the next 60 to 90 days. uh finishing that up and getting ready for audit. So everything is a cycle. So we'll be back on that again. Um I just wanted to
069say and I'm thank you for the applause, but I'm just very excited that David Spencer has accepted the position as the maintenance supervisor. He knows the property, he knows the people, he knows the community, he knows the sports, he knows how things work. And um I asked him for a summer list after um except of the interim position and he had that in two days. So, um, very glad to be working with him. So, thank you. Awesome. Okay. Um, directors, as as we all reviewed the, uh, um, and got updated on a lot of these endofear um, activities and pictures and graphs. Um, any anything stand out or do you have questions on on any of these from these admin reports? Diana? Oh, no. You just I don't have any questions. I just appreciated the
070admin reports and I really appreciate the pictures and kind of the story told. So, thank you. Yeah. Seconded. Yes. Thank you. Thank you for that. Um, we good. Okay. So, we have now the alumni communication. Mali, what do you got for us? See, I figured winning powderpuff being on the winning powder puff would be like the peak of your entire But you're making and we should all be flattered. You're making this board meeting the peak and pinnacle of your high school experience. I think the peak was actually um just before this hit Leo in a nasty lat drop and then he um threw me in my face into the mat. was the pinnacle of my that's that's the pinnacle that's that's the Anyways I just wanted to thank you all for this kind of experience
071and all of this I mean going into it I was had a blind eye came up to me and she was like Kelly you would be so good on the school board I go what even is that cuz that's me I sign up for everything and do everything and get caught up in everything but you know it was a really fun experience and just learning and the whole thing was just really awesome to kind of be a part of. So, thank you all and thank you that we appreciated all your time amongst all of your other activities. So, good. Um, and thoughtful input. Yes. Thank you. Yes. Um, so our future meeting dates, uh, we've got a new board member orientation that is Wednesday, July 18th. Um, that's here at 2:30. Our July meeting date
072is not the second Wednesday. That is the one that is July 23rd. Um, we'll have our oath oaths of office. um and organizational requirements. Uh OSBA summer conference August 8th through the 10th. The Salem Convention Center signed up to attend. Our director Miltonberger Adrian, how do you pronounce your last name? Plet. Okay. Um director Plet, director Posegate. And that's right, too. Tom Posegate. Okay, there you go. Um Andy and Debbie. Uh if you Andy G and Debbie, if you plan to attend, let Debbie know, but we already did that. uh August meeting date August 20th, September meeting date September 10th, October meeting date October 8th. Um now, uh we had our interviews for next year's student representatives. Those interviews were done by Director Cole. Um Superintendent Griscoak and Principal Hark were on that interview panel.
073Uh three students were interviewed. One will be a senior. Well, now as of tomorrow afternoon, a senior, a junior, and a sophomore. um we need to appoint two or a two plus one. So, directors and and Tamara, we'll hear from you, Mike, and Andy specifically since you interviewed the three. Um what what are some of the the thoughts that you can share with us there? Um they all three seemed really good. I I I really like the fact that we're bringing possibly bringing on a sophomore just because if she continues to stay with us, she'll have three years. Sure. Um and she can grow with that. Um the soon to be senior and junior, they seemed great. They they want to help and be involved. So yeah. Okay. Mike, three students from three different social
074circles in the high school, three different grade levels. I think they could all be contributing members. Yeah. And again, we kind of discussed this as a two plus one model because our sophomores, again, a little young by policy, but these kids are going to be super busy. I don't think we're going to have all three of them at each meeting, and we can work our sophomore up to the table uh when appropriate. And so, um it'll get I think it'll create greater continuity um throughout the year. So, it's a Yeah. Um, so I guess we can all just give head nods of pointing the three in kind of a two plus one model if that makes sense. The have two at the table, have have the sophomore in the gallery unless we have the one
075of the two. Yeah. Able to able to go. Um, we all we all okay with that? Okay. All right. Well, then uh let's move forward with that. Um, and is that one page? Board member acknowledgements. Moren, you're up. Okay. Well, first of all, I wanted to uh congratulate all the seniors uh that graduated. That was a just an amazing ceremony. It was so well done, so professional. The kids were so um happy to see each other and happy to support each other. It was just it was very impressive. and our wonderful board members who did their thing, did very well, very professional handing out things. So I the diplomas. So it was just an overall just wonderful experience and congratulations again to everybody that worked so hard and graduated. Um I did get to attend
076the yes we had one more student complete yesterday to graduate yesterday bring the total to 103 and we have one more who's just this close. I think in a week of summer school, we'll have 104 graduates for the class. Great. That's great. What was what was last year's number? 80. 90 something. Oh, 90 something. Okay. Okay. Anyway, it was just it was wonderful. I was so happy I got to attend. It was great. Um I did get to see the fourth and fifth grade um concert again. So wonderful. So professional. I missed the choir and the the band orchestra. I missed that. Um, but anyway, that was just it was wonderful. People should attend those. They're so great. And I also just wanted I'll probably do it again next month, but I just wanted to
077take a real brief time to thank everybody that put me back in the position for the next four years um starting next month. So, thanks everybody for your support. I appreciate it. Thank you. Thank you, Tamara. I don't have anything except um just wanted to thank John for his 12 years of being on the board. Yeah. Diana. Yeah, that's really I just wanted to echo that. Um Tamara, 12 years is quite a commitment and I've been fortunate enough to have sat alongside John for the last six years of that. Um, and I'll say that John's very thoughtful, considerate, um, neutral, and focused attention to what to doing what's right for the the students in the school district has been has been profound and um, and I'll miss him on the board. Agreed. Thank you, Diana.
078Uh, Director Hly, Josh, I'd echo those sentiments. Couldn't say it any better. And was, uh, thankful to have the privilege of helping hand out the diplomas this year. That was an honor. Excellent. Um, all right. Now, now to me, uh, we have an executive session, so this is fairly anticlimactic. Um, Malli, I'm going to give to you this thing and I wanted you to just say meeting adjourned, but you have to say we're now going to convene executive session. So, yes, convene executive session smack. Wait, wait, wait. Let me read this first. I need to read this first. The school board will now meet in executive session to review and evaluate the employment related performance of the chief executive officer or any other public body. a public officer, employee or staff member who does not
079request an open hearing in regard to OS192 uh uh 6602I which allows the board to meet in executive session. No decision may be made in executive session. At the end of executive session, we will return to open session. Representatives of the news media and designated staff shall be allowed to attend. Representatives representative of the news media allowed to observe the executive session are specifically directed not to report on any of the deliberations of the executive session. No recording of the executive session is allowed without express permission from the board. At the end of the executive session, the board will return to open session. Convene executive session. Convene executive ex session session. Boom. Okay.