4.9.25 School Board Meeting

001Yeah, good. Um, so it is 6:00, but uh before we can get started, we need to have a quorum and we do have we do have a quorum expected. Um, but there apparently we have a few people running a little bit late. So, we are going to because we can't start a public meeting without a quorum. We're hanging out. So that's that. Hang tight. Okay. Uh welcome everybody to uh the board of directors meeting and the budget um the budget committee meeting um this April 9th, 2025. Uh tonight we are at the middle school uh in the middle school commons. Um uh we will call this uh meeting to order and our mission statement motivating and preparing all students to reach their greatest potential. Uh welcome to the public, the press, and patrons of the

002district. Um we do uh we're going to be going right into our budget meeting, but we are waiting for one more um of our budget committee members in order to establish a quorum. Um but prior to that, we will begin with the pledge of allegiance, which will be led by our one of our fifth graders, EMTT Birkhart. So we'll uh we'll turn the mic over to uh looks like Amy Flora to to start. Um, so Amy, take it away. All right. Good evening. Um, want to welcome welcome EMTT and his family and his teacher, Mr. Daro, is here tonight to share some words about him. So, thanks for being here. Good evening. It is my privilege to have EMTT has been my privilege to have EMTT in my class for the past two years as

003a fourth grader and now as a fifth grader. To know EMTT is to love EMTT. Emmett is a kind boy with an exceptional sense of humor and he has a special knack for getting his teachers to laugh, which is always a bonus. EMTT is an integral part of our classroom community. He has developed into a leader in our classroom. He was our student of the month for responsibility and was most recently selected as our student of the month for courage. EMTT's journey over the past two years would be best described as courageous. EMTT loves to read and consistently exceeds his AR goal. EMTT has uh bought into our classroom norms and taglines and one of those taglines uh being practice makes proficient. And when it comes to math, EMTT exemplifies this motto. When I first

004met EMTT two years ago, math was the last thing he wanted to do. Now EMTT tackles learning new math standards with determination, confidence, and hard work. Most recently, he has been rocking multi-digit decimal multiplication. And if that wasn't enough, in December, EMTT had a role in the Holly Jolly Follies. During this time of rigorous rehearsals and late nights, EMTT continued to complete homework assignments and classwork without skipping a beat. Not to mention, he was absolutely spectacular in the follys. EMTT is a Viking leader and has been praised by staff for his uh being a role model for our kindergarten students during his PE buddy job that he does daily. Recently, EMTT combined his courageous spirit with his love of reading by competing in the Oregon Battle of the Books. EMTT was consistent and dedicated in

005his efforts showing up to practices and reading his books. Finally, coming up in May, EMTT will attend the Oregon Writing Festival where he will present his original poem, Draw Away Oregon. I wish everyone had the opportunity to know EMTT the way his teachers and peers do. He is an inspiration. EMTT is truly one of a kind, and I am so, so incredibly proud of him. Please stand for the pledge of alle. Please stand for the pledge of allegiance. I alian to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. Good job, EMTT. Hey, come on up here. I've got a certificate for you. And uh uh Debbie is going to take a picture. Yeah. That's so bright. Okay.

006So, um we have uh put a phone call out um to try to find Ron. Um but we have not found Ron yet. Um let's go ahead and uh um proceed with roll call Debbie. Um, and then after that, if we are still waiting, uh, we will hear some, uh, show tunes performed by our superintendent, Andy Griscoak. Debbie, bring your earplugs. Chair Lacur, present. Vice Chair Miltonberger, present. Director Barnett, Director Cole, Director Habberly, present. Director Snedden. Director Pemlot, present. Student Representative Mallade, present. Student Representative Sheamus Burke, present. Jasmine Lewis, budget member. Present. Jennifer Wagner, budget member. Present. Ron Priestler, budget member. Melissa Stinson, budget member. Lisa Walter Sed Lasic, budget member, present. Shelby Ericson, budget member. Okay, thank you. And our position 7 is vacant. So, you know, there's a call to uh YouTube. Um,

007if you would like to serve on the budget committee, we have an open position. So, here we sit. We do that first and then qu question on the table is can we do our you talking the budget presentation? Yeah. Without a quorum. I don't I don't think that we can. Oh yeah. Because we do have to elect the the chair and vice chair of the budget committee. again because we're scheduled to start our regular meeting at 6:30. I would suggest if our last budget member doesn't make it to give us a quorum of 8 um that we simply suspend uh what is item 2.0 uh opening a budget meeting um until the meeting on the 23rd. Yep. Um and all the budget members that are present can uh take their budget books um and begin

008their initial review uh without the official presentation of the budget and then if they have um questions or need further details, they can email those into the district office and we can get an advanced uh kind of Q&A deck going. Uh oh, perfect. Good. Good. What you were laying out I think was our option. Yes. And it stopped me from having to sing anything. So yeah. Well, you used the perfect amount of time. Okay. So as as Ron, which makes our quorum of eight um of the budget committee as he is making his way to um his seat, uh we will go ahead and recess the regular board meeting. And now we are opening the budget meeting. Maybe I should have waited until he was actually through the doors. Okay. All right. He's on the

009premises. So, I will I'll mark for the minutes that we're beginning the budget meeting at 6:14 p.m. Thank you. So, Cece, you got you got some fast talking, huh? Okay, welcome Ron. Thank you for joining us. Okay, so uh item 2.1 uh uh committee members is uh we need to elect the budget officers. Um and once we the chair once the new chair is elected um then I will turn the meeting over to the new chair in order or the chair of the budget committee to elect the vice chair and then we will proceed. So, um, so nominations for budget committee chair are open. And just as as a as a matter of or a point of information, the current committee chair is uh Jennifer Wagner and vice chair, who is the vice chair? Melissa

010Stenson. Okay. I'd like to nominate Jasmine Lewis for a chair. Can I do that? Yes. Yes, absolutely. You can. Any additional nominations for budget committee chair? Okay. I don't know if I'm supposed to do this or not. Do you accept that nomination? Okay. So, those in favor of Jasmine Lewis as budget committee chair for the school district 97J. Those in favor say I. I. I. Those opposed. Okay. So, Jasmine, you now get to ask for nominations for a vice chair. Okay. And you don't need I will not hand them to you. Um, so meeting's yours. Okay. Grab your mic, please. Yeah. So, now I just nominate vice chair for budget committee. Ask for nominations. Yes. I'm asking for nominations for budget committee vice chair. Are there any We can throw somebody under the bus who's

011not here too, says me. Unless there's a volunteer that would like to step up to be vice chair. That is true. You can volunteer to be vice chair for the budget committee. Okay. So, we all those in favor of Lisa as the vice chair say I. I. Any opposed? Okay. Nope. Not yet. That's at the end of the meeting. Oh, okay. Okay. So, now uh on your agenda on your agenda, go to uh 2.2 two um and turn the time over to uh um superintendent for him to give us the budget message. You say that time over to superintendent for the budget me message. Uh thank you, Madam Chair. Uh the 2526 budget message uh the proposed budget for 2025 2026 school year is being submitted to the uh board of directors and the district

012budget committee for review. This reflects the administrative team's optimal spending proposal for district resources from all potential revenue sources in the second year of this uh current bienium. Uh the standard dispersal for state school funds is uh 49% in year 1, 51% year two. uh this 2% differential has been the historical offset of inflation but annual inflation has surpassed this margin in both years of the of the current bianium. Uh 2023 inflation was uh 4.06%. There's expected to be inflation um of again at least 3% in the upcoming year. Did we print the right copy and print the right year? All right. Well, but again I know what it is. So um again um again additionally there's a mid-year reduction in title funding that we will know in October. Uh federal title funding is not

013expected to rebound. Current reduction was absorbed through attrition of staffing positions and consolidation of programs. Specific open positions will not be rehired in the spring to help close this gap. Estimates for these accounts will not be known until later the spring. Uh current funding estimates are based upon this funding reduction continuing into next year. Uh, high school success. Yeah, this is the wrong message. This is um the body of last year's with this year's header on it. Um but again uh no again high school success funds for career technical funds are fairly stable from last year. These funds support uh positions directly related to student services and graduation retention, dropout prevention and career readiness. Uh these funds support uh 3.17 full-time uh teaching positions at the high school and middle school. Uh this is business

014and information technology, senior graduation counselor and coach and construction engineering. A classified aid with 0.67 FTE is also funded within high school success. Um the student investment account also provides dedicated funding for programs across the district. Uh this account covers a broader range of programs than high school success and aligns with overlapping state initiatives and district goals. The SIA funds include complimentary program supports at to high school success to career develop uh career related course standards as an on-ramp to career technical education programs, reduced class sizes and case loads and general student support across the district. Uh within SIA there are 10 uh.3 certified positions and 3.3 classified positions. Uh those positions are uh and this actually table is accurate is on the back of your um beginning of the sheet of how they're allocated.

015Uh the proposed budget reflects district priorities and goals focusing on support for all students. The recovery and remediation of unfinished learning is a priority at all levels while accommodating population bubbles in certain grade levels. Uh the general birth rate of the county is declining and the general student class sizes are decreasing from an average of 100 to a projected class sizes of 85 per grade level. Uh this budget maintains general service levels with strategic absorptions by attrition to maintain the most manageable classroom environments and student teacher ratios. To the extent that funding allows, the proposed budget supports uh the work to improve student achievement using best practices and datadriven decisions to ensure to ensure students catch up to their appropriate developmental and grade levels. Uh the focus is to keep students on track with both

016uh federal and state curriculum initiatives and on pace with their peers and other schools while making sure students are ready to move to the next level of their education. The allocation of resources from the budget process shows a demonstration of the goal set by the board of directors. Um again, this budget has been prepared u in accordance with the uh state of Oregon program budget manual designed by the Oregon Department of Education. The proposed budget is the financial plan for the district's educational and physical plant uh operations that includes estimates and expenditures of revenues for a fiscal year beginning July 1, 2025 and ending June 30th, 2026. Moving to 2.3. Um, present budget material CC, please. So, what you'll find in front of you is the budget book for 2526. Um, in there on the

017front page, on the front um cover, you're going to see um the detail of my presentation. Um, so we'll go ahead and get started on that. Um, welcome to the 2526 budget season and the meeting for the day. [Music] Um, usually when you're creating a budget, you're not just thinking about numbers. You're thinking about how that impacts the school and how it reaches the goals that are set by the district. um the district goals in motivating and preparing all students to their greatest potential. What does that really mean? We're just trying to we're trying to preserve an emphasis of funding in the classroom. Um we rely on our teachers and our staff um to assist us in meeting those goals. Um we're also improving positive educational outcomes for all students. um part of our report

018card from the 23 to 24 year. Um we're always a little bit behind because they don't come out until the following period. So um here are some of our updates on third grade English arts proficiency. These are our early indicators on how we're doing. We're up two points um to 40% this year and nth grade on track and what that is is um the credit completion rates. So sus law is currently at 92 and if you can look in your information um the Oregon average in 2324 was 85%. And what that means is that um um the students and earning one quarter of credits required for graduation by the end of the first year of high school. And then um also we're on time graduation second year of increases out of a very low point

019of the pandemic. We still have uh room to grow. Um, we're our four-year completer rate is 81%. Both marks are below the state average and our local district historical average, but the gap we are working on closing. And so part of the um budget is is for our students. And this kind of goes over on um page three of the um insert in your thing over our student demographics just to kind of take a look at um our diverse backgrounds. Um where our program is um currently uh students in poverty are at 38%. Um our enrollment this year is estimated at 1196. Um we are currently sitting at 1199. So we do anticipate that it could decrease over time. Our estimated for 2425 was at 1,200. So we've kept it quite conservative knowing that the

020decline could happen. Um our our state school fund is estimated um annually. Um they often for IEPs cap it at 11%. Our current with student with disabilities is at 17%. um with our rural area and our poverty rate, we do qualify for federal funds of uh title one schools. It's the elementary and the middle school. And what that does is that helps with um closing that gap and funding um an opportunity to receive fair and equitable and highquality education by allocating federal funds to close those achievement gaps. So that helps us with um literacy reading and also um math intervention. So um we also qualify for the community elig uh eligibility program with our food program. So with USDA um program we are able to provide of course lunches and breakfast as you all know

021at no cost to the student or the parents. So those are some of our background there. Here's our current student enrollment. And you what you'll see on your page is you'll see it coming from uh 2013 2014. Um we have a decrease from 20 to 21 fiscal year 21. We were at um 2324. We closed the year at 11.88 and of course we're currently at the uh 1199 mark. So from that time we had a negative 4% decrease there or decrease of 4%. So in creating the budget we have to look at the fact that we are assessing what we will receive in revenue not necessarily full confirmations. We're at the top of a current bienium with the state. So we will know 100% or confirm to a certain point once legislation has um approved

022the budget. Um we're our assumptions are currently on um the 11.36 billion for the bienium that the governor had provided. Um it it is u where our uh conservative estimate is coming from. If there is more great we'll take it. So, um, property tax assessed values will increase at 3.5% this year. According to our, um, estimates with Lane County and property collections for us as historical has always been about 95.09%. And you can find this information in your book on our assumptions for tax and interest collections between on page 125 and 131. So, that'll be give you something to uh, review if you're looking at our overall history. our beginning fund balance. That's something that um is imperative to um running and operating and turning on the lights, but as well as making um payroll.

023So um the beginning fund balance of 2526 school year is estimated at a budgeted amount of 2,660,354 and it needs to be at least 8%. It's a little over that. It's closer to 12. um cover everything during the summer months as well as our regular um operation revenue. The local option levy is part of our um revenues as well. Um it is a vital portion of our continuing services as at the current levels and it also a portion of that also supports our CTE programs which is our career technical programs. Um other assumptions on our local revenues or any grants that we may receive. um our county school funds. Um we usually receive those um at the end of each year. Common school fund, it's a twice um payment twice a year, February and December

024that comes from the state. Um our CTE pathways is also a state grant. Um and that usually provides equipment for our uh high school programs. Uh TAP grants, those are our for our uh technical assistance program, which is for our facilities. So um we get those grants to perform our um asbestos review, our seismic review as well as our long range and um long range plan and facilities assessment and those are currently two of them are being currently used for um the facility committee. Um our our um average daily membership weighted rating factor is estimated at 1411. Um, so it takes into account our 1196 plus the weighted amounts for um for our um English language learners as well as our IEP and um students and also um pregnant and parenting students. So that will

025bump that factor up to the 1411 um preliminary budget assumptions for the general fund expenditures. what's what's driving everything, what's changing, what's increasing expenditures. Um, PERS is the number one. We had spoke about that in January and we sent out information to the budget committee as well as how the rates are changing. Um, currently we were at um 14.41% 41% for our tier one and our two tier two members for PERS and then the remainder which is usually 90% of who we employ for the what they call the OPSEURP or the Oregon um PERS um the remainder of anybody after 2003 I want to say um that was 11.57 so now we're looking at a 10% increase overall a little bit over 10% actually because it's going to actually go up to um the 20

026uh it's actually going to increase by at least 10% on both tiers. Um we also have an increase um for the regular um cost of living or colas that are part of our um contracts with both classified and certified. Uh currently at 3.5% for certified teachers and 4.0 04 are um classified um health insurance cap. Each employees allowed a certain amount depending on their contract. Um currently the increase for certified and classified as part of their um bargaining is uh a little bit over 4% increase. And then our pace liability which is a liability and property insurance increase has increased to 18%. So if you can see like last year we paid um [Music] $472,000 on our property and liability insurance. We're part of the group for all schools. So that is our best rating

027system and now currently it's looking at 18 18% increase. So overall the largest part of our fund is our operational funds and that's general the general fund. This is a in your pamphlet and also on the screen. This will be your outlook for the general fund revenue summary. It would calculate it by um taxes and it'll sit there and um actually simplify it for you on what where the funds are coming from. So currently, of course, between our property taxes and the state school fund, those are our largest revenues and our general fund expenditures by object. So that splits it up by salaries, benefits, purchase services, which is usually any um non-professional assistance that we receive. Um as far as um like if we have um somebody come and assess or quote something for assessment

028then that would go under purchase services. Supplies and materials of course are everything that the facility takes to run as well as everything that takes the school uh resources to run. Um we have our capital outlay which uh we don't anticipate any large projects this year. um other objects are usually have to do with debt services and funds like that. So the one thing that was new um that hadn't been done before but with our audit they had brought that forward that our PERS debt service because not only are we having an increase in PERS itself for our un um our liability but we also have to pay back a debt from 2004 on lowering our our um PERS rate. So, we prepaid hers with a bond and we have to pay them back each

029year. This year it's um $1.3 million that we'll be returning back and and it's usually about an average of a million. It's gone up a little bit lately because of the different um percentages as far as um what returns are and and and what our rate was. So, it's increased slightly. Um so, most of that 2.43 million is part of our PERS debt or debt service. Uh transfers is anything we have to transfer from one fund to another. If we have to assist in um as far as paying our debt service for other smaller bonds that we have in our fund 302, we'll transfer we'll accept funds into general fund and then we'll transfer it to um the 302 fund. So that has to be there for um allocations and then our contingency. So our

030total over this year for the general fund is 22,690,347 and all of that is detailed in in in great detail all the way down to the account in which it goes to um in your pages. Usually it's uh starts about page um 144 169 if you want all the real detail. a few things on your book uh things to pay attention to is um really how how we uh how we brought up our assumptions on taxes. So, and then the state school fund information which is on page 7 through9 and um we already talked about where the taxes were. There's also a collection of summaries in um page 132 and 143 of all other funds and then the general fund has it at page 122 and 124. Those are key things to uh take a

031look at, see how our things have changed. This is a very challenging budget year is a challenge for all districts. Um with uh school funds coming in and the decreasing in enrollment. So it's important to take a look at the historical as well. All right. and we'll send out the updated budget message because I think what happened was I was editing it and it got pulled before I'm looking at the save and it's what I'm looking at on my phone is much much prettier than what's in your packet. Um but again like we're also looking at a potential 25% uh estimated reduction in our federal funding for title dollars. That won't be set until October. Uh we've made um personnel moves around that already. Um again the student investment account uh again shows a reduction

032of about4% so it's fairly flat funded um but with the increasing PERS cost and benefits. Um there's nine uh certified positions and two classified positions in that sub fund. So it's a again it's a reduction of 1.3 FTE both certified and classified um high school success fund um increased about 7% so there's no relative change in personnel because that matched all our rollup costs um across the board. Um so we'll get you the updated list. Again, I I just think uh I was editing and then once the digital link is pulled into the board folder, it doesn't see what I do after that. So, I apologize for that. We'll have that emailed over to you so you have it tonight. So, take care of that. So, that's everything I have to share today. Um if

033you have any questions, you're more than welcome to email me. Um give us a call. can talk to Andy or I or any questions you may have in regards to um anything we presented tonight or anything you find in the budget book. So, thank you very much for your time. Now, we'll take a recess for the regular recess the budget meeting. We'll recess the budget meeting. Meeting a journ. see you. You're welcome to hang out down there or hang out at your tables. Um but we are we are now uh returning to the regular board meeting. Boom. So, um, directors, we're at 3.1 and and, uh, Jasmine, Jennifer, Ron, Lisa, uh, please don't be offended that we're just moving right into this. And, uh, welcome everybody, uh, in YouTube. Um, and you can see we're

034running a couple minutes behind, but we're all right with that. So, uh, uh, budget committee members, thank you for your time. We appreciate it and look forward to discussing more of the budget next month. Um, so we're jumping into the 3.0's. Um and because of our budget meeting now all the numbers like our action items are sevens and so it's just going to be a confusing evening. Um but uh let's go to uh 3.2. Um oh nope not 3.2 because um our student liaison to the board Claire is at a softball game. So good luck to the softball team. Um 3.3 the national school library month. Uh the superintendent has a proclamation to read. Uh thank you board chair. Uh, April is National School Library Month. Whereas the school library is to ensure that students

035and staff have access to innovation and are effective users of ideas and information. And whereas the board of education have entrusted the teacher librarians leadership and expertise to ensure that the school library is an integral part of the instructional program of the school and celebrates reading advocacy, information literacy, dig digital citizenship and technology integration. And whereas the library assistant's role is to encourage a love of reading, to circulate books and technology, and to create a welcoming library environment. And whereas lifelong learning begins and is systemically developed through the school library curriculum of the elementary and secondary schools. And whereas the school library contributes to the individual growth and development of all students and staff while fostering both excellence and equity in education. And whereas the teacher, librarian, and library aids of Lane County have dedicated

036themselves to work for quality school libraries for all students. Now, therefore, be it resolved that the board of education of CYO school district does hereby proclaim April 2025 as National School Library Month in all of the public schools and calls upon school administrators, teachers, students, and citizens of Florence to recognize and support this action and to participate throughout the month of April in the celebration of National School Library Month. Thank you. Um uh moving on to 3.4 approval of agenda and directors that's on page nine in your um in your packets. Um so uh uh superintendent. Okay. Uh item uh 040925 3.4 approval of the agenda. uh the superintendent, board chair and vice chair meet to prepare the agenda one week prior to uh the b to the uh board meeting. Items of business may

037suggested by any board member, staff member, student or citizen of the district by notifying the superintendent at least eight working days prior to the meeting. Any changes to the agenda must be approved by majority vote. Administration recommends approval of the agenda. Board chair be it resolved that the Susa school district board of directors approve the agenda as presented. Resolution 04925-3.4 approve agenda. Second resolution 04925-3.4 approve agenda. Uh motion made by director Pimllock seconded by director Miltonberger. Any discussion on the motion? Those in favor? I I and none opposed. Oh, also for those in YouTube land, if you see on the camera, there are four of us, which is indeed a quorum, which is why we are able to continue this meeting. So, uh, moving on to, uh, 4.0, uh, public comment. And looks like Debbie

038is bringing, uh, a couple of sheets up, unless she was leaving the room. Okay, we have uh we have one um and it is uh Jennifer McKenzie. Jennifer. All right, can you hear me? Okay. Yes. Yes. All right. So, first of all, I want to um just give a shout out to our library team. We again are the only PLC in the district that literally serves every single child every single year. So we have an incredible reach and impact across the school district. And um I just want to name our folks. So we have Miss Susie, Mrs. Susie Fenton. So can we give her a round of applause? She's in the audience right now. Okay. And then unable to make it, uh Miss Julie Barry is is our middle school library aid. And then Vanessa

039Flossy is a rock star up at the high school. So they're doing amazing work. Um yeah. Yes. Um and then of course it's National School Library Month. That's all about advocacy for us. Our job is like 99.9% advocacy, especially while we're talking about the budget. Um we know that that folks are struggling across the country. School districts across the country are struggling. So, of course, I'm here to advocate for library funding and to keep our library staff and to keep our library funding moving forward. And what I really wanted to do was to share, it's kind of some grim data, but I just want our community to be aware of some recent cuts at the federal level and how they may impact our district, especially while you all are figuring out the budget. So, um,

040I've got a a letter that you were just handed. It's a draft from the Oregon Library Association. The letter that I gave Debbie has clickable links so you can actually go to the uh references. Um, and I'm just going to read a little bit of it and then just mention some bullet comments that I want you all to just think about. So on Friday, March 14th, an executive order was issued to eliminate the leading source of federal funding for American libraries, the Institute of Museum and Library Services. It's called IMLS. I think that there have been a lot of cuts and a lot of acronyms and um you may have heard this but you may not really know what it means. So I just want to articulate and explain. Um so millions of Oregonians rely

041on library services and programs supported by more than 2.6 million in IMLS funds. IMLS funding plays a key role in promoting literacy, expanding digital access to books, news, and also preserving history. The State Library of Oregon leverages state funding. Uh they receive a 2 to1 match in federal funds through list of grants. And this is the bulleted item that you just need to know may be impacted by these budget cuts. So, um, we were awarded funds for 25 through 26, but the state library has not received that award letter yet. It's supposed to come April 20th. So, everything's kind of up in the air, but if if our funding were to be cut, these are all the services that it would impact. Um, that funding funds twothirds of our state library staff, state library of

042Oregon staff. It funds access to Spanish and multilingual uh books through Libros of Oregon. It funds broadband connectivity technology access particularly for small and rural public libraries, public community colleges and for our federally recognized tribes. Um it funds our K12 oasis system which is uh something that our teachers use regularly not just English teachers but susla teachers across all curriculum areas. It's a research hub. Um that money also funds our Gail database access which you've heard me over and over say our third graders know how to use Gail databases to find, save, and site sources. So all of that database access is at risk. We're at we're at risk of losing that funding. Um if the district had to pick up the current cost that the state library is paying for Gale databases, uh Mr.

043G and I were in conversation, it might be $47,000. It's a lot. It's like 40 bucks per kit. Um that funding also covers Answerland, which is you can get a hold of a librarian 247. So, that's a really cool service. That funding also funds all of our ebook and audiobook access. So, we as a district purchase about $3,000 of ebook audiobook access. Ebooks and audiobooks are very expensive. And that little bit of access that we purchase is kind of just to populate the platform with some with some fresh titles, but really it's to meet the needs of our ELELLL students. So, if I'm in a in a bind and someone needs a a title in another language, I can go to Sora and get it for them right away. Um, but really we're relying on

044the state library access. Um, so our SOAR is a little hub to get into the 100,000 plus titles that we get for free right now through the state library, but it's at risk of being cut. Um, this funding also, we all love Oregon Battle of the Books. This funding funds Oregon Battle of the Books. Okay. Um, and it also funds the Sage Library System, which if you're not familiar, it's a courier service connecting 77 rural eastern Oregon libraries. So, a lot of this funding that's at risk of being cut um will truly hit and impact rural communities in the state of Oregon above all else. Um, it also funds professional development for all of our library staff. there are a lot of um free things that we're taking advantage of right now. Our library team

045is. So, I will say that I don't mention this data to like scare everyone, but I just want you all to be cognizant and aware. Um again, if you hear the term IMLS, you may have no idea what that means, but I want you to be aware of how our students will absolutely this district will feel feel the burden of those cuts. Um, I did talk to Meg at the public library and because we're the public library is a special district, it won't impact them as greatly, but they'll still feel it as well. So, um, again, it's National School Library Month. I will always be your library advocate and I'm advocating for you to keep all of this data in mind when you're looking at our district funding for our school libraries this coming year.

046So, thank you so much. Thank you. Yeah. And uh um this this letter, can this be sent to all of the board so that we can follow those links? Thank you. Okay. Um directors, moving on to need to flip the page so that I know. Um 5.0 or special presentation and highlights, we have the Oregon Parks and Recck Department. Uh Jeffrey um Jeffrey walked. Huh. That's a past tense last name. I believe it's walker. Is it walker or is it walked? No, it's walked. It's walked from here on. So be it. Doing now. But he used to walk. Yeah, cuz he walked. So Mr. Walker is joining us via Zoom. And um and Alan Freudenthal, in case this doesn't work, is in our uh is in our our gallery here. So uh Jeffrey, you're up.

047if you can hear it. Thank you. I'm assuming now you can hear me and maybe also see me. Yep. Great. Thank you so much for the opportunity. I'm not sure what happened with the last name there, but sounds like something got cut off, but we'll go ahead and start from there. Um, chair, vice chair, directors, members of the board. My name is Jeff Walker, property agent for Oregon Parks and Recreation in the real estate department, and I'm bringing forward an agenda item and information on a potential acquisition of a 1acre uh parcel that's owned uh by the uh Sulaw School District. I'm going to go ahead and read the information um and then I'll be happy to take any questions here at the end. And I'm going to go ahead just try to give you

048a little bit more of a visual as I speak through this. I'll go ahead and share my screen too here. Should be plausible here. How's that? Yeah, we can see that. Great. Thank you. Hopefully it's not zoomed in too far. Not enough. Nope. The Seed Ahead Lighthouse is a state scenic viewpoint which encompasses about 40 49 um acres on both sides of Highway 101 in Lane County and it's of course located just 12 miles north of Florence. Um Oregon Parks and Recreation Department OPRD uh real estate services staff recently discovered a 1acre parcel that is owned by the uh Sulfaw School District um within the boundaries of the park. Lane County identifies assessor identifies this parcel known as um township 16 se south uh range 12 west section 34 tax lot 500. The parcel which

049is located um along Cape Creek Road is approximately about a quarter of a mile north of the Ceda Head um lighthouse parking lot. Records indicate that the school district has owned this one acre approximately for many many years. The parcel is zoned PR which is park and recreation making a non-essential residential lot or non r non residential lot essentially recreational only. Um on behalf of OPRD um we'd like to express our interest in possibly owning this property. Um it's our understanding the school district may be interested in disposing of the property and with OPRD's interest in owning the property we hope working together we can make a transfer ownership happen. OPRD recently engaged an independent licensed real estate professional to determine an opinion of value on this piece of land. And based on that recent

050opinion of value, we are prepared to present an offer to acquire this property uh from the school district for $45,000. All of OPRD's real estate acquisitions are subject to OPRD's commission approval. Um OPRD real estate acquisitions go before our commission twice. first as anformational item and then again as an action item requesting their final approval of the transaction after of course the parties have reached the final agreement. OPRD commission is meeting later this month and I'm scheduled to present this uh uh proposal to our commissioners um as anformational item and OPRD staff would definitely anticipate further communication with the school district hopefully after initial proposal to our commission. So thank you for uh the consideration taking any questions at this time. That's the first map there. And I'll go ahead and go down to a

051zoomed in one now. Also, it just gives you a little bit better picture what I was just speaking to. So, the submit property that uh Mr. Walker's discussing is um a parcel that we only discovered that we owned several years ago going through some uh tax documents. Um and it's the site of an old school uh before consolidation. Uh it's been in the district I mean technically for a hundred years um because again it's a it's it was again granted to us before consolidation in the 50s. Um we've looked at using that space as possibly like a land lab. Um but it's not really feasible for us to get out and back in a reasonable amount of time with uh students. And um right now it again it represents potential liability for the district because

052it is our property in the middle of a state park. Um and again if there were to be an accident on it that the district could be liable. Um and that's where again really it's it's it's a oneacre parcel surrounded by nothing but a state park and so there will be people um cruising through on another basis. Um, and so again, if the board finds that this is a fair valuation, uh, you would, um, you could discuss this in an executive session regarding real estate, uh, vote to accept the offer. Um, and then we would convey that information to, um, Mr. Walker and the parks uh, department and, uh, then it would go through the regular legal process for transfer of ownership. And so that would be that would be an agenda item for our

053next month's meeting. Yes. Correct. Yeah. An agenda item plus executive session because it's because it's deemed to be so. Correct. Okay. Um well, directors that are that are present here, I think that would be an appropriate agenda item for next month's meeting. Um seeing as we can't just throw it into today's agenda because we've already approved that agenda. So, and this should overlap with the with the parks uh again their their same process of making two presentations informational and then directional. So good. Well, uh, Moren, Diana, Josh, any any questions for Jeffrey. Okay. Nobody's curious where he walked. Nobody. I appreciate the additional information, Superintendent, and uh, and others there. Appreciate that your time and uh, yeah, well said with other information, and we appreciate those noted items, too. And we look forward to future

054communication. Yeah. And and thank you. This will be on our uh on our agenda for next month. So uh um we'll be back in touch after that and we appreciate your time this evening. You bet. Have a good night. All right. Thank you. Thank you. And Allan, you didn't have to step up to the mic or anything. Okay. Um All right. Well, directors, uh uh moving on uh to our consent agenda. There's just three items on it. Uh superintendent uh consent agenda. Consent business item 0409256.0. Uh this month's consent agenda contains the following items. Your March 12th, 2025 board meeting minutes. Uh your March 2025 financial statement and your monthly uh enrollment update. Uh administration recommends approval of the consent agenda as presented. Um but again, if there's a specific item needed for discussion, it

055can be uh added to the agenda. Chair be resolved that the Susl School District board approved the consent agenda as a as pre prescribed resolution 040925-6.0 consent agenda. Okay. Resolution 040925-6.0 consent agenda. Motion made by Director Milenberger, seconded by Director Pimlot. Uh, any discussion on the motion? Those in favor? I. Okay. Unanimous. Okay. Um, moving on. Uh we're back to uh policy uh IIA uh instructional materials and all the subsequent ARS. Um superintendent. Okay. Uh item 04092571 policy uh doubleia instructional materials and associated administrative rules. Uh this is now our third reading on this material. Um it uh has been uh reviewed uh live at the last board meeting uh for edits and then one more time it has been through the policy committee um and it is now presented for adoption. Okay J. Um

056Andy, I have I have a couple of things that I just want to I want to be clear on and I'm not going to go page by page again. Okay. So on page 34, uh this is under request for reconsideration. This is D4. Um where it says four members from the community, um appointed as needed by the board. Isn't this committee appointed by you or is this committee supposed to be appointed by the board? The uh a re this is uh this is this is for core instructional materials. This starts and ends with the board. Okay. And so if there were a core instructional issue come up, the board would appoint. You could delegate that task to me. All right. Okay. Yeah. But again, you don't have to have a meeting to to you could

057just say, "Hey, find me four people that are willing to review this or curriculum." Okay. So not not a typo. I just was not looking at the bold the which AR I was actually looking at. And then uh the other one that I have is uh it's between page 35 and 38 there in the in the middle where it says the reconsideration committee may include equity title uh title 9 and/or section 504 personnel in discussions about concerns which which related to an underrepresented group or protected class. Is that verbiage supposed to be the same from page 35 to page 38? uh it was actually written differently in both uh original copies. Um it can be standardized and and made to be the same. I'm not I'm not suggesting it needs to be. I'm just I

058just caught that. And if it's because in the rest of the in the rest of the locations, it has the the same wording as page 38. And I was just making sure that that we didn't not we that we didn't miss a copy and paste in the in the proper location of that that wording. No. Again, when I was uh asked to unstrike that by the board, I unstruuck the language as it was written. Um and so again, it it appears in one policy written one administrative rule one way, but in the other two as it is on page 38. Okay. Um All right. But it's substantially it it's um saying the same thing. It's the same thing. Okay. Yeah. Just written differently. Okay. Um, I just those are those are the only things that

059that caught my eye in in the review. Directors, any any other discussion on this item? No. We ready to put this one to bed? Okay. I I don't think we've had anything to do a fourth reading. Okay, Moren. All right. I'm ready for this one. All right. Board chair be resolved that the susla school district board adopts policy IIA- instructional materials and administrative rules IIA- AR1 IIA- AR2 II IIA- AR3 III IIA- AR4 IIA- AR5 IIA- AR6 Resolution 04925-1.1 as presented 7.1 excuse me as presented Second resolution 040925-7.1 policy IIA instructional materials and administrative rules IA AR1 AR2 AR3 AR4 AR5 and AR6 Motion made by Director Milenberger seconded by Director Habberly. Any discussion on the motion? Third times a charm. All in favor? Hi. Okay. Um 7.2. Superintendent. All right. Um item uh 04092572

060integrated guidance application for 202527 uh review and approval. uh integrated guidance is a bianial planning and budgeting process for specific funds dedicated to certain state objectives. The final application is due uh to the Oregon Department of Education no later than April 30th. This is the second reading of the application and review of integrated guidance planning for the 202527 budget cycle. Administration recommends that the board of directors review the agenda uh planning documents and approve upon end of discussion. Now, uh, previously we had, um, a couple of, uh, uh, funds to bring into balance. Uh, uh, we were, uh, I think $112 short in one account. Uh, we were about 5,000 over in another. Um, and so as we look at this, the, uh, SIA budget uh, is balanced at the reduced level of, uh, $1.242

061242 million. Um this covers um the alternative school day expansion, uh the aid at the alternative school, uh middle school art, uh second counselors at uh the middle school, um and the elementary school, a third special education teacher at uh the elementary. uh an additional classified aid uh for special education here at the middle school. U certified teacher librarian. Uh this has been corrected for um uh proper uh staff and placement uh on payroll scale. Our district nurse um dean of students transition and student outreach at the high school. uh roughly half of this uh uh position is funded here because the other half has been consolidated within the budget uh with the athletic director. So that comes out of the general fund. Uh you also see um half of uh middle school computer tech

062and high school business. Um the other half of that is funded in high school success. Um you see line deletions for items that um we are not currently funding for next year. Um we have a high school credit recovery teacher um in that uh line item right now. And then we also have general education summer school for credit recovery graduation retention uh at the high school. So again this budget estimates uh a a decrease of 0.4% in year 1 and an increase in uh 4.8% 8 4.08% in year two of the bianium. Um uh now the the subfund uh also in this is um again high school success. Um and if you look at that you we see the other half of uh computer tech and business. We see supplies for welding and manufacturing classes.

063Uh second counselor at the high school for uh senior graduation coaching and dropout prevention. Uh we've got a dual credit uh business and information technology uh teacher at the high school. Uh roughly twothirds of our um construction and engineering staff u both certified and classified comes out of this fund. Um and again we break this down into a couple different pieces. We talk about the high school portion being uh 0.5% and then uh one section is what we consider pre-CTTE at the eighth grade level. And so uh.17 FTE is stored there. Um and then we've got some eighth grade uh family engagement supplies and nth grade orientation. Um and with the shift in one item that freed up about $9,000 for our um attendance monitor monitoring and scheduling software. Uh there's no change in the

064allocation for um early intervention uh systems. It's been a flatfunded roughly $3,500. Uh this helps us buy um a data integration suite for SD. Um, also within this, um, there's, uh, federal, um, uh, target of school assistance, uh, for the high school of a sum of about $31,000, um, which they would like to use to, um, employ someone for, uh, uh, behavior and attendance compliance and aid for tracking, connecting with students that have behavior and attendance issues that impact high school success. Um the other uh 28 of this position would be uh funded with general fund. Uh the middle school uh targeted uh student uh school intervention assistance is roughly $26,000. Um and they have lined out some specific plans for um curriculum curriculum alignment and training uh work between the middle school and the

065high school in both language arts and math as well as the purchase of um some diagnostic skills and recovery training um uh curriculum. Um and so again, if there's any public comment specifically related to um integrated guidance, high school success or SIA, please step up to the microphone. We're getting smiles, but no volunteers apparently. That That's fine. Again, um because this is an item that does require something beyond our general public comment. And if somebody wanted to specifically ask about um one of these sub funds that goes in the so seeing see seeing no interest from the gallery uh we will close the public comment um for this uh also included from last month is uh again the needs assessment process. We ran two public engagement sessions um uh with the community and kind of

066laid out again board goals and strategies for longitudinal growth and how we are um spending those funds. So if there's no other questions from the board, I would ask that a vote be taken and this initial review be approved. Directors, any questions um in from your from your review of all of these charts and data or from uh the superintendent's explanation? If not, a motion would be in order. Chair, be it resolved that thus school district board adopts the 2025 2027 integrated guidance application and budgeting plan as presented. Resolution 04925-7.2 integrated guidance application for 2025 2027. Second resolution 04925-7.2 integrated guidance application for 2025 2027. Motion made by director Pinlot seconded by director Milenberger. Um any discussion on the motion? Those in favor? I I Okay. 7.3 Superintendent. So again, with this approval, I know

067that there's other budget work going on, but if there are specific line items in this that as part of the general budget picture um that need to be changed, um again, we can slide out certain personnel for others depending upon um the board selections for alternatives because again, there are still three positions for reduction of force that need to be determined by the board. You have that list in your email. Yeah. Hopefully we're going to get more people here to discuss it, but um I think people just need to review and then uh we'll let me know which direction you want to travel. We'll do. Okay. Um so uh 7.3 uh early literacy grant. So um item uh 0409257.3 early literacy grant application for 202527 early literacy success uh school district grant program is a

068banal planning and budgeting process for specific funds dedicated to the objectives that students reach general reading proficiency by the end of their third grade year. The final application is due to the department of education no later than April 30th, 2025. First banial plan secured curriculum and training for staff to inform instruction to improve student learning outcomes. The second bianial plan will be focused on securing of a literacy coach to assist staff in their development of general classroom instruction and individual highintensity student intervention. Administration recommends the board of directors approve the application for early literacy success uh school district grant program for 202527 as presented. So, uh, looking at your documents, um, we're basically showing what we had, um, in the prior year with some history. Um, and then what we would use, um, the carryover

069funds combined with the next two years allocation for. Um this primary last two years has been um uh I Ready uh reading and Orton Gillingham curriculum materials um for staff to do intensive tutoring and diagnostics with students. Additionally, my path my path lessons were also purchased to complement the diagnostic and specific remediation needs uh for students. Um so all of that staff completed training this last summer. any training for new staff would occur next summer. Um, and looking at what we have of what we did not spend in this initial um, uh, I guess you'd call it 2325 bianium uh, is roughly $77,000. We have allocations of 80 and $83,000 in the next two years. Um, splitting that across would cover us for salary and benefits with roughly about $3,000 in each year uh needed

070from the general fund for a literacy coach. And I've estimated this at u again uh someone with master's degree plus 45 credits at the top end of the scale. So it will cost no more than this uh depending on who the final applicant is cuz if they come in at a lesser experience or educational rate there it would be less money less. Yeah. Okay. Um all of the other previous things still hold for our uh specific items for family communications uh oral language as literacy root development and the foundational skills that are outlined u by the elementary school staff. Now there is one person that can give a public comment to this and I see her smiling at me from the gallery. Miss Laur, is there anything you'd like to say about the application during

071this specific call out? Um, the work that we've done in the past uh bianium that he talked about with the training um and the purchase of the diagnostic tool, which I talked about at the last meeting, has made an big impact on our ability to make decisions on how we're educating students. And so bringing in a literacy coach and approving this next um budget piece for the the next two years would really help us with making sure that we're um using the data correctly to make sure our groupings are correct and also working with our staff um on you know using that data to inform instruction at a higher level. So, I'm all for it and hope you guys will approve. And and I would say looking at some of the interim assessment uh data

072from this year from reading, there has been large gains in reading across the board uh for two reasons. A everybody's on the same program and they're all implementing with fidelity. So there has been uh actually to this point in time some year sometime in the year uh more than one year's worth of grade level growth in most grade levels. Awesome. That's that's fantastic. Um okay uh directors any any questions for um about the uh early literacy grant? A lot of pages to this. There's a lot of reading. No questions. Well, motion's in order. Board chair, it resolved that the Suslaw School District approves the bianial action and budget budgeting plan for early literacy funds as presented for the 2025 2027 bianium resolution number 04925-7.3 literacy success school district grant. Second resolution 040925-7.3 Early Literacy Success

073School District Grant. Motion made by Director Hly, seconded by Director Pimlock. Any discussion on the motion? Those in favor? I I Okay. Uh moving on to a first read. Um and I you know with first read we have consent agenda option um or we have uh put it to a second read um before we get into these next few first reads um with just four of us here. What do we are we thinking better to put it each to a second read as opposed to a consent agenda for the possibility of pulling it off a consent agenda with with input from Katie, John, and Tamara. Okay. So, so that's kind of more more the direction going into these next few. Um, some of them some of them are are kind of simple like this first

074one as a matter of fact is is pretty simple. So maybe just Yeah. Yeah. The the first two uh follow the same uh uh legal adoption. Yeah. And it's just wording changes because of law changes at the state. Right. Yeah. Okay. So maybe everything I just said is moot. Okay. Superintendent. Okay. Uh item 0409257.4 policy GBNA/JHFF and JHFF. GBNA. Uh suspected sexual contact with students and reporting requirements. Uh first reading. Uh this reflects the change in Oregon law extending the time limit to one year as opposed to 90 days after graduation in defining a student with with respect to reporting suspected sexual conduct. House Bill 4160 from 2024. Student means any person who is in any grade from pre kindergarten through grade 12 or 21 years of age or younger and receiving educational related services

075from the district that is not a post-secondary institution of education or who was previously known as a student by the person engaging in sexual conduct and who have left or graduated high school within one calendar year prior to sexual conduct. uh administration recommends the board of directors adopt policy GBNA/JHFF and JS JHFF GBNA suspected sexual contact with students and reporting requirements as presented. The one thing I'll say is that these read exactly the same. The the uh policy that starts with G is staff focused and the policy that starts with J is student focused. Gotcha. Um, so directors, we get a a head nod to Well, any questions on this one? Pretty straightforward. Head nods for consent on this one. Yeah. Okay. So, and Debbie, unless that fouls you up. Does that foul you up?

076Nope. Okay. So, uh, 7.4 to next month's consent agenda. And if Tamara, Katie, or John feel so inclined to request it to come off the consent agenda, we can do that next month. Um so moving forward uh director oh excuse me superintendent 7.5 item 04092575 policy GCAA standards for competent ethical performance of Oregon educators first reading this reflects the change in Oregon law extending the limit to one year as opposed to 90 days after graduation in defining a student with respect to reporting suspected sexual conduct. House Bill 4160, TSB rules for investigating misconduct are explicit. Administration recommends the board of directors adopt policy GCAA standards for competent and ethical forms of Oregon educators as presented. Directors, any questions on this one? This this is referencing that same House Bill 4160. So, it's the same change

077in policy language. I would recommend that directors just send it to consent. So the others that are absent can look at it. Yeah. Head nods to consent then. Okay. Uh also uh uh item 04 092575 to the consent agenda for next month. And moving on to 76. Okay. So our next few policies occur in a group. They're all related around um next two are around graduation. So uh first up uh 0409257.6 policy IKF graduation requirements. Uh this reflects the change in graduate requirements at the state level to include personal finance and higher education/career path skills. Local requirements for the completion of either a standardized test or alternative work sample are included as well as the requirement for high school student participation in advisory classes as this is assigned for graduation as part of desired covering

078uh covering aspect of several classes in a universal setting. Policies IKF, IKFB and JCA reflect similar program and language changes. Certificate of attendance replaces alternative certificate in foster care replaces fostered child. Other local district requirements for graduation beyond what is required by state law are also delineated in the policy. Administration recommends the board of directors adopt policy IKF graduation requirements as presented. Thank you. And and directors, as we read through this, we see the highlighted uh changes that that the superintendent just pointed out. Um, and just a quick note, um, whatever we're doing with 76, we should be doing with 77 as well, meaning if we're putting it to consent or second read since they're both dealing with the graduation requirements. Um, so I'll I'm going to put Moren on the spot. Moren, what do

079you what do you think? Consent on this one or push this one to a second read? Second read. Second read. Yes. Okay. Josh Diana. Good. Okay. So, we're going to hear from um the superintendent on on 7 uh 7 here, but it's kind of let's keep that to uh we'll push that to a second read also, but we're not going to say we we'll surprise everybody. Okay. Okay. So, uh item uh 04092577 policy IKF graduation exercises. Uh this reflects a change in terminology updating different types of certificates that a student could be awarded. Students in district sponsored alternative programs can also participate in commencement exercises. Students uh students may wear items of cultural significance at graduation exercises. This is expanded beyond prior citations for Native American or indigenous students and their right to wear items

080of cultural significance at graduation. administration recommends that the board of directors adopt policy IKFB graduation exercises as presented. Thank you. Uh directors, any questions on this one? And if not, I have a quick question. Yeah, go. What does cultural significance mean? Is there a definition somewhere exactly what that is? No. Again, it is whatever particular culture you identify with, you could wear an item of that material with your graduation outfit. Um, again, typically that has been uh specific around Native American uh students and wearing um you know uh tribal regalia uh uh you know uh other uh headdress u sorry I've lost my feathers have a large portion they wear eagle feather or wear their hair in a certain way. Um, again, students could also wear other items um that just meet with the general

081dress code for graduation. Uh, typically if it's flat on the top of their mortar board, it's fine. Um, but again, if there's something that people specifically identify with and want to represent that as part of their dress, they have the right to do that. Does that answer your Thank you. All right. We'll uh we'll go ahead and push this one to a second read as well. Um so moving on to uh 78 uh superintendent. Okay. So item 0409257.8 policy JCA and JCA- AR admission of resident students. Um this reflects a change in terminology updating different types of certificates that a student could be awarded. Policy JCA is being recoded from policy JEC as it is specific to resident students. Um so we again split one rule and added in the appropriate section and then updated

082the other rule with the new language as well. So you'll see um JEC come up in a bit as well. Uh administration recommends that the board of directors adopt policy JCA and JCAR admission of resident students as presented. Directors, any questions on this one for your personal review? Nope. So Diana, I'm going to put you on the spot this time. What do you think? Second read on this one or consent agenda on this one? Okay. And so you're kind of making the decision for the next one, too. Good with both. Okay, Josh. Head nods. Moren. All right. Uh we'll go ahead and push this one to the consent agenda. And for the three that are not with us this evening, y'all can choose to pull it off if so uh requested. Uh so moving on

083to 79. Okay. Uh item uh 0409257.9 policy JEC admissions. Uh the term alternative certificate is corrected to certificate of attendance in line with the JECA policies. Uh note policy JEC covers admissions in general while JECA and JCAR address concerns that are of students that reside in the school district boundaries. Uh we do have students that attend from outside the district boundaries. Uh the administration recommends the board directors adopt policy JEC admissions as presented. Directors, any questions on on uh JEC? Well, then uh we'll head nods. We'll go ahead and push this one to the consent agenda as well. Okay. Um 710. Debbie, do you have a letter for me? Excellent. Okay. So this is the superintendent's annual evaluation. Uh the annual evaluation of the superintendent has been conducted by the board of directors. This is

084the presentation of the executive summary for the public record. Um I will read the summary for the Thank you. Excellent. The summary for the public record. Uh the summary of the annual evaluation of the superintendent will be released to the media after this board meeting. Um uh Moren Debbie and I gathered and and wrote this out. um per the evaluation that we that we did and that was facilitated with uh with Vince. Um so for the for the public record, I will read this. Andy has seen it uh in advance. So surprised to him although we can see your your show tune theater face and see how surprised you are. Um the board of directors of SCY law school district 97J has completed Superintendent Andy Gresak's annual evaluation for the year ending uh February 28th

08525. The evaluation focused on eight professional standards and three superintendent goals. This will be the fourth consecutive year the board used the KOSA OSBA superintendent evaluation process. Regarding the eight professional standards, Superintendent Griscoak maintained the highest rating of accomplished in the areas of culturally responsive instructional leadership and improvement, effective financial management, and policy, governance, and advocacy. In addition, the superintendent improved in the standards of ethics and professional norms and communications and community relations by bringing them from the rating of effective to accomplished in the areas of visionary district leadership, inclusive district culture, and effective organizational management. He continues to be effective, which is the second highest rating. Superintendent Griscoak's past year's focus on goals set by the school board has seen marked improvement for from an already effective performance. He has reached the highest rating

086of accomplished in all goals of improving community engagement, positive communication, and positive outcomes for all students. The school board values the feedback from staff and community through the responses to the OSBA targeted feedback survey. The results of this survey were one source of data in the consideration of his performance along with the collaborative work of the board and the superintendent. Our longest serving board member praised this year's evaluation as superintendent Gris Kak's best to date. The school board looks forward to working with Superintendent Griscoak to the continued success of our district. So, um, that's that. And flip right over to 7-Eleven directors. And, oh, by the way, Malli Sheamus, I do recognize that y'all are here, even though I haven't steered anything your direction yet. Okay. Um, so, uh, uh, item number 04925-7.1. is the

087superintendent contract. Uh board policy states that the compensation and other terms of the superintendent's contract will be negotiated by April 30th of each year. The board will consider a tentative agreement. Uh I uh well Chair Lacatur and Vice Chair Milenberger met with Superintendent Griscoak to review his contract for the upcoming year. The proposed changes are as follows. Item number four, salary. Annual salary shall be 156,200 for the uh 202526 uh years. Item 6.3, the health savings account contribution will be $440 per month. Item 6.4, the travel stipen $500 per month for 6,000 annually. Item 8.1, the superintendent shall be reimbursed for lensure fees during any five lensure period uh with Oregon TSPDC for all uh for all issued licenses not to exceed $400. So those are the the the few changes to the contract. Um

088directors, any any uh discussion on item 711? Nope. Okay. Well then, uh, we would a motion would be in order and Moren's got her finger on the button. Board chair, be it resolved that the Siosa School District School Board approved the salary of $156,200 and the contract changes as noted in the contract between Siosa School District and Andrew Gosolic as presented. Resolution 040925-7.11 approve superintendent contract salary. Second resolution 04925-7.11 or 7.11 approve superintendent's contract uh and salary. Uh motion made by director Milenberger, seconded by director Habberly. Any discussion on the motion? All in favor? I I I. And per our review, I would say that the other three would have would have voted I as well. So So thank you, Superintendent. Thank you. Um, so and I think before I leave, I'll make sure to

089get wet signatures on whatever I need a wet signature on. Um, like I see your wet signature on that one already. So, I'm just signing stuff. I think Debbie's got the official copies with her. Yes, I need you to sign my copy. Okay. All right. So, um, item 77 712, uh, review of the softball facility bid. Uh, this is this is a first reading. um which we'll well we'll see where it goes to second reading or or whatever else. Um so superintendent so uh item 0409257.12 review of softball facility bid uh the softball facility was to receive additional facility upgrades and a previous bond effort during the course of the work of the bond uh overall cost increases generated reductions and other plan changes by value engineering. Uh upon review of the construction bid, the

090board of director has the following options. Accept the bid as submitted, reject the bid as submitted, uh reject the bid as submitted, and request a redesign to reduce cost of the proposed facility. Uh reject the bid and direct that the project be considered as part of a future bond project that addresses other needs at Syesaw High School. Uh again, administration recommends the board directors review the bid uh of a bathroom concession and team storage facility near the softball fields. Um my first question and remind me what were we hoping that this project would come in? We initially budgeted $325,000. That was something that we put on the uh deck during um ESSER. um and looking at uh bids uh for similar projects in um Springfield and in the valley and talking with two different architects

091uh for 1,600 square f feet that should have been sufficient. Um and even with like annual construction increases of about 5% that still would have got us to about $340,000. Um, and so as it sits now, the the initial bid that we've received is a $711,000 initial and only, correct? Initial and only. Yes. Uh, again, we put it out statewide. Um, it's a fairly small project and so, um, getting multiple bids for it would be difficult. Um, so, but again, the the the value in this bid is that it is, uh, from a local contractor. Um but um at this point in time with the current budget reduction I know Cece's already shaking her head. Uh with the current budget reductions um we're looking at uh I cannot uh in good faith um suggest that

092we spend $400,000 uh on top of what we already have budgeted to make this happen. Um like that means bullet point number one is off pretty much off the table. Yes, it is because we simply can't afford that bid. uh as as it sits. Um I met and talked with uh the softball coach. Uh his primary concern is that he has uh storage and uh external um hitting facility. Um so there would be again two ways to look at kind of having this facility. One is what does it look like if we build just in essence the back half of the building that wouldn't have any um uh plumbing infrastructure and require le less sight prep and just build again softball batting and storage facility um and that's it and then come back and look

093at adding bathrooms and concessions when we do remodeling at the high school or package that um bathroom and remodeling um at some other point in time and in a different effort. Um or again um as we've discussed again the opposite would be build just u bathrooms and concessions. Um but that's where all of your infrastructure is tied up again. Uh and so the only way to look at something that's feasible with the money that we have have budgeted would be to go and look at and say how much does this cost to build a dry facility which is what we did with high school office and um and the math rooms is that none of those rooms are plumbed which cut our cost in half. Yeah. Um, and so again, I I could go back

094um to the contractor and ask for a revised bid and say, "What do you think this costs us if we build just the batting and storage facility?" And then um and then come back to it um and look at what we can do to put um bathrooms and concessions out there later. Um well with with that my my one concern and and this because this is my my trade um is building things. Uh anytime we try to reduce what the initial plan was we end up with yes we end up with a building but is it the building that we really needed um slash wanted? So, so that's my concern is is having a batting facility out there, yes, would be fantastic, but not the bathrooms and and vice versa. So, I'm and when we

095can't afford a project, the project doesn't happen. That's that's kind of what my my thinking is right now. Um, but directors, any other thoughts on this? Well, and one additional thing, I think this I think this needs to go to uh well, this is only a review anyway. Um, so, uh, I think it needs to go to a second second read at the very least, unless and well, I'm gonna stop jibbering. Well, between but you have you have time. You don't have to act on this right away. Um, what I can do between now and and the second reading of this in May is come back and um come back with some numbers of again what does it look like if you were to choose to do okay just the dry facility or just the

096wet facility. Okay. Um and see if we and again really the question is and this is always the question with with facilities is that if you have $325,000 what can you do? like um you're either building to the you're either building to the money or you're building to the need and right now would be building to the funding building. So to me, Mike, to me that'd be more the batting area maybe and storage. Sounds like that's what the coach rather have. Okay. Yeah. Well, so I can do the research and see if we can't what we can get done and if that meets our budget criteria. Okay. I I think that's a good direction to go. But Moren, so I'm going to show my ignorance in the whole bidding process, which you guys all know

097about. So if you're changing the original bid and changing what what it would come in as and what the requirements are, do you have to send it out to people again or can you just talk to the one one person? Well, we have a bid and what we're what we would be asking for is a re-engineering of the project and and we really ask is like if we value engineer this structure to eliminate um you know in essence what is 400 ft what does it now cost? Um because it's it's already again an approved facility we're reducing it. Um, I don't think we would, again, we could go back to the drawing board and just say, "Well, now here's 1,200 square f feet and send it back out again and go through that process one

098more time." Really, we're talking about is modification of the current bid. Okay? So, that we wouldn't have to send it back out statewide. We can we can just ask this this one local contractor say, "Drop this half. What what would that what would that cost us?" And then of course prior to project starting we'd have to have a revised plan. Yes. That shows the actual drawing. Correct. Yeah. Does that answer your question, Mory? Yes, ma'am. Sure. Thank you. Diana, I have a question that probably show my ignorance as well. Is there any part of this project that our high school construction classes um could do? I'm going to say no because the funding that comes from this is primarily federal and we're required to pay prevailing wage and provide the insurance and other benefits that

099go along with that. [Music] Um and so there are things that they could do as in essence an apprentice but the whole project would have to be overseen by a professional contractor. um any finishing work or anything that they might be able to Yeah. But again, I knowing the level of work that they could do and having to be supervised for it, I I don't see it bringing us that we're we're we're double the footprint cost. I don't I don't think we're getting that there with our construction kids doing it. and and unfortunately it's not um the good old days of the 70s or 80s where um everybody gets together on a weekend and we kind of turn it into a barn racing and just knock it out. That's right. Um that's my vote. Again,

100that's what we used to do. And again, we did that with a lot of even like field uh field amendments in like the 90s. It was just, you know, me and a couple of the guys and some guy, hey, I bring my truck over from ODOT and we're going to rip this up and we're going to we're going to build a new softball field. we do it in a weekend and get it over with. Um but unfortunately um there's a lot of uh process and red tape that uh now goes along with that. So there would definitely be opportunities for the construction kids uh to be involved but I not enough to reduce cost significantly. Mr. H I see you standing or are you just stretching your back? Given the construction class meets for a

101period of day, I think it would be an interesting opportunity to find out what project within this project they might be able to work on in the shop. I think they could have a an effort that would be involved similar to the way they remodeled the the new office when that was put in. But I don't think it would be one that could affect the cost of the project as a whole. Yeah. Thank you. Um, so directors, I think I think if we push this to a second read and and uh, superintendent, if you could, and interrupt me if I'm speaking out of turn here, directors, but if you would if you would um, request that that additional information, um, you know, what uh, what the wet side would cost, what the what the dry

102side would cost, and uh, and have that have a little bit more information on our on our second read next month. I can do that. Yes. Okay. Thank you. Um, so how where are we going? 713 or we done with 7 713. 713. Uh, item 0409257.13 JCB admission of non-resident students. This is a review. Uh, the number of students allowed to enter or leave the district on an interd district transfer is reviewed periodically with the board of directors. The initial uh limits were first set at 10 students in and 10 students out on an interd district transfer. The limits were later revised to 15 students in and out to allow for family continuity during transfers. For the last several years, the limits have been set at 20 and 20 for interd district to maintain flexibility

103and uh family continuity. Administration recommends that the board of directors maintain the interd district transfer limits at 20 students in and 20 students out of the district for the upcoming year. Any questions on this item, directors? And if this is a review, um, we can just push this to the consent agenda. Yeah, this is again more for more for notice of the district. And what you'd find on the second page of my board report is the history um of interd district transfers over the last five years. Um so we do keep track of the stats of again who's in and who's out. Um so like for this current year we had 17 students come into the district. 13 of them are currently with us. One graduated with the GED. Two have transferred out of state

104and one has returned to home school. 11 students transferred out. Nine are currently with their resident new resident school. One has transferred out from there and one has returned to home school. So last year our counts were seven in and eight out uh with their particulars um noted there. Uh where you see status unknown that is a student that has stopped coming to school or otherwise moved again you could you could say dropout or potential dropout. Some of these students were already in contact with about coming back for getting a GED. Um in 2223 it was seven students in four students out. uh 2122 seven uh in two out and in 202021 we had 11 students coming in and eight students coming out. So um 20 students in and out gives us plenty of flexibility.

105Um and you can see in the summary over the last uh six years 2020 to 2025 we've had 49 students transfer in 33 students transfer out. Uh we have 28 of those students currently within the district. Um yeah and we've had 25 transfer in from out of district. Three resident students have uh returned from transfer out um that went to another district and then came back. And of our ID transfer students that went out, five returned. Um three are current students and two have graduated. Thank you. Um, directors, we any any further questions on that? Head nod for the consent agenda on that one. Okay, so uh item 0409257.3 uh will be on next month's consent agenda. Um that brings us to our um reports and information. Uh superintendent. Okay. Um board of directors uh

106superintendent communications report for April 9th, 2025. Uh personnel report uh new hires as per contract approval of position certified educators. Uh Max Perry, dean of students and athletic director uh Salisa High School. Uh Mr. Kyle King, health and personal finance teacher. Uh coming to us, Bachelor of Arts from Oregon State, Master of Arts from Pacific. Uh Kyle is a high school graa school grad here with three years of high school teaching experience in language arts, physical education, and psychology in Oregon. Uh currently no classified or paraprofessional staff, no coaching staff at this time and uh we do have some uh retirements and resignations. Uh again, retiring at the end of this school year. Uh Miss Chris Lewis, our behavior teacher at the elementary school or one of our behavior teachers at the elementary school. Uh,

107Ellen Orton, kindergarten teacher, uh, will be leaving at the end of the year. Janet Mitchell, our sub for seventh grade science, will be leaving at the end of the year. Uh, Miss Scadell, language arts teacher at the high school, will be leaving at the end of the year. Uh, Mr. Neer, one of our bus drivers, has retired and is remaining on as a classified substitute. And Jessica Cox, life skills at the high school, has resigned. No additional substitute employees have been secured at this point in time. Second page again uh we had my materials were already presented for integrated uh guidance planning and early literacy. Um we're coming to the uh busiest time of the year. Um uh and you'll see lots of events coming up uh at the high school and elementary uh for

108concerts and other events. uh things that I would bring to particular note to the board. First would be April 16th uh Bridge Lane Community uh job and resource fair at the uh Florence Event Center uh on uh the 16th. Uh we've got our kindergarten kickoff um at the elementary school on April 24th. Uh as was mentioned with uh our uh student of the month, uh a group of about 20 students will be traveling to the Oregon Writing Festival in Woodburn on Saturday, May 3rd. Um we've got uh a split uh middle school and high school drama production occurring in May. Um and then May 16th, we'll be um doing our annual staff celebrations and looking at retirements at the end of the year. Uh and then uh May 19th, high school evening of excellence, Florence

109Event Center. And then on the 21st, uh scholarship night at the event center. Uh we'll have our fifth grade open house on the 22nd of May, 23rd high school band concert, 29th high school choir concert. We've got the middle school steam fair June 4th. And of course, the highlight of every June graduation will be Friday night, June 6th. Um, our students of the month are listed in your packet. We'll get those posted out on the website tomorrow. Um, again, a good group of students that have done some great work on their classes and are being acknowledged by their teachers across the board. And in your digital uh version of the packet, you can click on the SMS student of the month video, which is pretty cool. And that's all I have u for right now.

110Thank you. Uh thank you for that report. Um moving on. Uh business manager communications CC. Anything more for us? I have I don't have additional for the budget or anything. I just wanted to do a shout out for Chris Robotham. We're have him back and he was really missed. He's truly missed. So we appreciate him and his family allowing him to be here with us on the board evenings as well. Um also um Chris was also um listed as a finalist at the edtech awards uh for 2025. So that's a great accomplishment um with the innovation of learning and everything has taken a shift since the pandemic to tech. Um we're proud of him that in his recent accomplishments and also as our chief um information officer and our data privacy person um administrator, he

111um protects us and our data and from any breaches and he is always available and um we appreciate it. So thank you very much Chris. Thank you and well done Chris. Um directors moving on to the uh administrator's reports. Um, anything um anything catch your eye in in your review of those? I did uh I subbed for my wife who was coaching helping coach the track team. Um, and so I got to I got to run in the hallways of the middle school. It was awesome because it was raining outside. So we got to I know that's why it was so fun. And I was getting kids to run faster, too. up down that hallway down these stairs up there was a staircase down that hallway I didn't even know existed and so we made

112that we made that circle but it was very cool to come in and see the two new two new murals on the wall um the the number 13 Chewbacca creature out there in the hallway and then the uh the dhy court in a very very apppropo font. Um, so that was so well done getting getting that done. Um, Andy. Um, and who's who's the artist that did that? Uh, Bane Gardner. Is he is he a local artist? Eugene. Eugene. Okay. Well, shout out to uh Bane Gardner for making that happen. So, if you haven't seen in the gym or in the hallway of those two murals um um honoring Ethan, then uh then take a peek. Um, directors, any other any other questions or concerns from these admin reports? Um, while I thank them for

113putting those together. Um, so thank you for putting those together. Diana, anything? Moren? Excellent job. Good. Okay. See, they're just thorough. We don't have any further questions. Um, but truly, thank you for putting those together. That that gives us at least gives me a very uh, you know, a lot better insight into how things are proceeding. Um, uh, moving on. 84, uh, student rep communications. We'll start with, uh, Malli. Yeah. Okay. So, I actually, oh, excuse me. I actually do have something to bring up. I brought this up in the kind of the first couple of board meetings just as kind of an idea. And since then and closer to graduation, it's kind of been a little bit more of a talk. Um, what I'm bringing up is who's bring or who's handing out our

114diplomas at graduation. And so many students have kind of been coming up to me and asking about it and just cuz some of them have watched the board meeting, some of them are just questioning who's going to be handing out our diplomas. And so me and a fellow student put it into our own hands to create a petition for our fellow seniors to kind of just see what they're thinking, what their ideas are. And so I'll read you guys what we have at the top of the position or petition, which is kind of what all of the students read and then they continued to sign it. And right now we have almost 50 signatures on this petition, which is about half of our senior class. And people are still signing it. Oh, we the senior

115class respectfully petition that our beloved future success teacher Kelly Jocelyn and our esteemed principal Mike Carlo be given the honor of handing out diplomas at graduation. We understand that it has been tradition for the representatives of the school board to hand out these diplomas and we appreciate all that they have done within our time at this school. Many of our students haven't been there during their journeys from kindergarten to senior year and we would like to celebrate our graduation from high school not just K through 12. Kelly Joselyn has played an integral role in shaping our academic academic journey providing guidance inspiration and unwavering support. My carller road has been giving us has been a support system an integral role in our success since the beginning through being our principal for 10 of our 13

116years of schooling. Allowing them to participate in this meaningful moment would not only honor their impacts but also create a more personal and memorable experience for all of the graduating class of 2025. We appreciate all of your support within the school board but would like to honor those who have mo been most prominent throughout our high school career. Sweet. I like it. That was well written. Okay. Um well, I think that is something that uh that we can discuss for sure. My my gut reaction I I don't know policies and everything, but my gut reaction is I'm fine with that because I don't have a kid graduating this year. I was that was another topic that we kind of brought up is that I don't believe any of you guys have a student or related

117person on our graduating class. So, we just thought that it would be more like prominent or Yeah. just Yeah. So, so thank you for bringing that to our attention. We will uh we will put some thought and discussion to that um maybe as an agenda item next month. Um thank you so much. So, so thank you. It's not your turn yet. Topic before. All right. Fine. Go ahead. On topic and then you'll have your turn. double dip. So I am not lean more to your mic. I am not a signator to Callie's petition. The reason for that is that I strongly believe that the board of directors represents the community as a whole. And because our community is funded by our community's taxes as well as state and federal initiatives that at the end of

118the day are paid for by the taxpayer and the board is elected by the taxpayer that the board should hand them out. That's all I have to say on that and I understand that a lot of people have signed the petition but a lot of people haven't as of yet. So there's that. Thank you. also good insight. Um, now for your double dip, Sheamus, uh, the only thing I've been doing an informal survey regarding if people think state testing should be a graduation requirement. I don't have a problem with it personally, but I do think that basically everyone I talk um does not think that it should be. I don't know. I just thought it was worth bringing up since that's what the word on the street is. Um, and to add on to that,

119I would also ask that the district please consider allowing a satisfactory SAT or ACT score to be substituted in for a state test score. Thank you. So, what you'll see coming up next month and policy is something directly to address that where again if you don't take the state test, you have to perform in some other alternative test standardized test. So there's a marker for graduation and uh your other option would be to complete a core area work sample. Um because right now we've got students that are simply not taking the test. There's no alternative measurement. And then because some people decide to tap out, their friends go, well, they're not taking the test, so I'm just going to mark all A's as fast as I can to get this over with. So, uh, we're

120going to incentivize taking the state test because if you don't do that, you need to take an alternative test or do a work sample. Would the ACT and SAT be considered one of those alternative tests? Yes. Yeah. Again, uh, and again, we've set some threshold scores um that we again we've accepted those in the past for other things and so yeah, it would work. Cool. All right. Any questions for Malli or Sheamus from the board? All right. Uh 8.5 our board chair communications. Oh, that's me. Uh future meeting dates and general information board meeting financial disclosure requirements um Oregon ethics board are due by April 15th. Uh I need to remind myself of that on my hand. Um April 23rd uh 2025. So, so on that that that financial disclosure requirements, I'm sure y'all have

121gotten that email. It's to make sure that we're not fun doing weird things with funds. You're all done. Yeah. Okay. Well, maybe that's why the other three aren't here tonight because they didn't want to admit that they're not done either. But it's What's the date? It's only the 9th. Got plenty of time. Okay. Uh, April 23rd is our budget meeting. Uh, it'll be here again at 6 p.m. Um, uh, May 14th, uh, will be our regular board meeting. June 11th, regular board meeting. Um, our the at 6 we will have our work session. Um, and that'll be with Vince Adams for our board. Uh, the self assessment. Um, the student reps to the board. Uh, applications are available online or at the high school office. Uh, the appointment by the board is for a one-year

122term, July 1,25 through June 30, 26. Applications should be submitted to the district office by May 1st. Um, have we gotten any of those? Do we know we've gotten one? Okay, that's fantastic. Um, the all staff retiree meeting May 16th, 25 is from 2:45 to 3:30. Nothing says thank you for all your years of service like a 45minute party. Okay. Um but uh directors if you are going to uh attend please let Debbie know. Um so our proposed summer and 2526 board meeting dates July meeting 7:23 um oath of office since there's an election coming up. Organizational requirements OSBA summer conference 8:10 uh that's looks like is that just a day 8:10 through 810? It's 8:10 through when it's over. um at the Salem Convention Center and September meeting is uh 91025. Um so those

123are those are those upcoming dates. Um and now uh on to 86 um board member acknowledgements and communications. Josh will start with you. Anything? Nothing from me. Okay. His mic was off. He said nothing from him. Moren. Well, yes, I do have something. Um, last time the public I made a a plea to the public to attend the concerts at the elementary school or the elementary school concerts that are at the FCC, but it was like 10:30 at night that I made that plea. So now it's a little earlier and I'm going to make another one. I attended the kindergarten and first grade. Oh my goodness, you people should attend those. The these people are incredible. Our music person at the elementary school, she's amazing. Then I attended the um second and third grade. Also

124amazing. You guys should go to that. I'm telling you, people should go see this. There is talent in our kids. There is talent in our staff that people need to see. We need to have this out that we don't just keep this within our own little schools. People need to know. And we have an upcoming one, the fourth and fifth concerts coming up. And we have a band concert coming up. And I'm not sure the dates, but the principal is sitting out there and she can tell you. And it's also online. So, I encourage people to come see our talented, talented staff and kids. They are amazing. Thank you, Diana. I don't have anything to add. Okay, Sheamus. Uh, Mr. Superintendent, congratulations on your evaluation. You did a great job. Hats off to you, sir.

125Thank you. Appreciate it. Okay. Well, um, Debbie, you got anything for us? All right. Well, um, you know what? No, I I I do I do have one I do have one thing. So, this this is speaking to a relatively empty gallery. Um, and maybe this is going to land about the same way uh the pre-porting event announcement over the PA about don't be a punk, the people that need to hear that perhaps aren't listening to it. That's why we have to read it before every sporting event. But after last month's meeting, there was some pretty disgusting and and out of line comments made over differences of opinion. So, don't do that. Knock it off. We can have differences of opinion. Um, and this is coming from from there's there's always more than two sides

126to an issue, but for brevity here, this is coming from both sides of this issue. There were inappropriate, wrong, outof line comments made. Um, anything that can come across as a threat to a person's livelihood, to a person's physical person is absolutely not welcome. It's not welcome. It is not what the board stands for. It's It's disgusting. And I recommend everybody be like me and don't have social media so you only get to hear about it. You don't have to actually see it. But I hope that this doesn't completely fall on deaf ears. But sadly, like the like the sportsmanship announcements before our before our athletic events, there's always going to be that one that needs to hear it but doesn't listen to it. So, knock it off. Uh, courage is contagious. So when you

127see garbage like that, confront it. Which is interesting. That's an interesting theory because then you're you're kind of egging it on. But confront it with out of line with calling it out, not perpetuating it by reinssulting or assaulting insulting a new. So with that, meeting adjourned.