001You're live. >> Okay, let's call this meeting order. >> Okay, at this time we will proceed with the agenda provided if there is no exempt from the board members present for Oregon via statute RS192 650. This meeting is being video recorded and will be posted on the Winston Villard School District website. Please stand for the pledge of allegiance. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible with liberty and justice for all. >> Okay. Roll call. We're missing one board member that we're all present. Um, start with the superintendent academic award. Dyl D D D D D D D D D D D D D D D D D D D D Al Dard Turn of High School.
002Yeah, superintendent academic award winner. >> Come on up, Tyler. So I am proud to congratulate this month's superintendent award recipient Tyler Sunders from Dillard Alternative Tyler Stephanie and Tyler Sa being his positive and respectful attitude. itude, excellent attendance, and the personal growth he has shown throughout this school year. His commitment to showing up each day, treating others with respect, and continuing to improve both academically and personally has not gone unnoticed. Tyler consistently demonstrates kindness and cooperation in the classroom. One example of this is in math class, where he often helps his classmate even while he is still working to fully understand the material himself. His willingness to support others reflects perseverance, generosity, and strong teamwork. Tyler's effort to help those around him while continuing to grow as a learner and self- advocate reflects admirable character
003and determination. We appreciate the positive example he sets and the supportive environment that he helps to create for his peers. Congratulations, Tyler, on this well-deserved recognition. We are proud of the progress you've made and look forward to your continued success as you work toward graduation and beyond. You get out. Oh, there it is right there. Great. Thank you. Good start. Do McGovern Elementary in here. But we were going to present an award for Arabella Page who's a fifth grader at McGovern. Um she's very hardworking, joined um our school district actually as a third grader and just an excellent student. So um we'll make sure that she gets her Great. Winston Middle School is pleased to nominate Fiona Sheay as the superintendent academic award winner. Fiona is the daughter daughter of Lynn Lynn >> and I
004exemplifies what it means to be a responsible caring member of our school community. Her dedication to her own growth both academically and personally sets a remarkable example for her peers. Not only does she maintain strong grades but her character is truly exemplary. What makes Fiona stand out is her genuine kindness and willingness to support others. She communicates thoughtfully with all students and faculty, listens with empathy, and ask questions that show her sincere interest in others and our community. Her friendly nature and thoughtful approach make her a positive presence every single day. Fiona's combination of academic excellence, personal responsibility, and compassionate character make her an outstanding sixth grader and a valued member of the Winston Middle School family. We are honored to recognize her contributions. Please join us in celebrating Fiona's achievement. She is a true
005warrior and she always does her best. Congratulations, something >> that's high school. >> Yeah. Graduation. I think that's superintendent academic awards. We're going to move to the Douglas High School students school student report. >> Good evening everyone. I'm Soph. I'm here with the DHS student report. Spring is just around the corner and with it comes the start of our spring sports season. Approximately 110 student athletes across the school are preparing for competitions in sports like track and field, baseball, softball, golf, trap shooting, and rodeo. Practices have already begun and teams are working hard to build skills, teamwork, and school spirit. Students and staff are excited to support our athletes as they represent our school in the upcoming games and meet. As spring sports begin, we are also approaching the end of quarter 3. Many students
006are finishing up projects, studying for tests, and making sure assignments are turned in before grades close. The end of the quarter is a great time for students to reflect on their progress and finish the term strong before heading into the final quarter of the school year. The resonance choir and symphonic band are about to start their competition season, and they are doing an amazing job preparing. Both groups have been working hard in rehearsals, practicing their music, and refining their performances. Their dedication and teamwork are paying off as they perform confidently and represent their school with pride. Their goal is to work as hard as possible in the festivals and continue through state. This month we also had a special reason to celebrate. Our exchange exchange student Noom Shioal was recognized as student of the month.
007An honor that highlights hard work, positive attitude, and involvement in school activities. It's exciting to see the impact they've made in our school community, and we are proud to have them representing our students. In addition, our school celebrated classified staff appreciation week. This week gave students and teachers the opportunity to recognize the many staff members who help our school run smoothly every day. From office staff and custodians to bus drivers and cafeteria workers, classified staff playing an essential role in supporting students in creating a welcoming school environment. With spring force underway and the end of quarter 3 approaching, our school community continues to stay busy and engaged. We look forward to finishing the quarter strong, enjoying all the events the rest of school year will bring. Thank you. >> And that's all I have. >>
008Thank you. So, we're going to take a short intermission for anyone who does not want to stay for the the rest of the meeting. was like, you know, like that's all I want to hear. We weren't we weren't saying All right. We'll start off with the student superintendent report. Looks like we're going to talk about enrollment first. >> Yeah, it's really all I have for you tonight in regards to the superintendent report. Um and we are right at the same 1233. So down one from 26. Um which but at the same time we the end of the semester one slide spring slide whatever you want to call it. You know it'll be interesting. I spoke to it in the last board meeting. We'll be looking closely at our enrollment numbers now and in April, May,
009um, and see what type of any corrections are, uh, are made, any selfcorrections in enrollment. But ultimately, if you look back at September, we're still down from the 1290 number. Um, so, but coming off 1260 in January down to 1234. It's encouraging to see 1233. We've talked extensively about it. Where are our students at? We got 76 students in home virtualmies. We have 14 homeschool students. Talked about the 90 total students that live in Winston Diller that aren't attending our schools. Um building plans to connect with them. Um and ultimately understanding that you know home virtual request or home virtualmies are a real thing right now. Something that we need to account for, have a plan for moving forward. And uh we'll continue to do that into the spring. >> No, no, Kevin. You and
010I have talked about this several times. You know, I mean, if you if you stand on the outside and look in I don't know where we're going to make up 100 kids in the near future. So all of this that you guys are talking about is probably what the teachers want. But because you look at road number they shut down and a half um plywoods they shut down particle board car shipping down there. Um there's just no no mess with that but they had no longer anything. So you come to Winston there's there's high taxes, high sewer, high water. So people wanting to move here, if they look at that, if you just stand on the outside and look at it, other than a great area to live in, people's got to have jobs and
011be able to afford it. So unless something breaks, we're not we're not going to get that 50und kids in a hurry. So I I I feel we have to embrace what we have and do and keep improving what we're doing. Yeah, >> I mean it's it's it's just the reality I think >> it's not a recipe for success when we regard to enrollment for sure what we just described we've talked about this in depthly with our our ad team and focusing on the student just to your point or that we do have I mean we have 1233 students and you know I don't so I don't want it to come off like we are >> you know the 12 the 76 the 90 students that aren't attending our school we're aware of that we we
012need to get ourselves in a position um from a facility standpoint. We talked about our strategic plan, we want to have safe um environments, healthy environments for our students to attend and caring and compassionate staff members. And so we've talked a lot about it um you know actually the at the high school and we've talked about you know the what what online learning means versus brick and mortar and we are you're right we shouldn't try to um be something that we're not we should be Winston Dillard which is brick and mortar which is the six buildings looking glass Broadway McGovern Winston Middle Dillard alternative Douglas High School that's who we are and so I I think that we are and I so I appreciate you bringing up that context Kurt because that is what we're
013leaning into serving the students that we do have best and I don't want to speculate on the pendulum swing of home virtual requests but we've had in-depth conversations about how healthy it is for a student that's K to five to be homeschooled um virtually in terms of an academy and that's not to say anything negative about folks that choose to homeschool talking about these online virtualmies. Um the long-term data, long-term impact effect on academic achievement, social emotional, it's hopefully we figure it out sooner rather than later. And if I'm totally off base and tint online virtualmies is the way we should learn. Um darn. Yeah. I don't I don't you know I watch you go through grandkids go through it in co and up on anything. >> You know you got a phone right there
014that gives you every answer you want. You don't know nothing. So but you know if we can we can improve what we have you know keep the kids interested you know our sports programs start down there in grade school. um FFA, you know, if we can if there's somewhere we can improve that or metals or woods, you know, something that the kids look forward to come to school, you know, um whatever groups, you know, uh cheerleading, a choir, any anything that we can we can grab a hold of and get kids interested in. So, I I something to look into. I know you guys already have, you know, a hundred times following, but >> well, we have been we've been talking about it indefully administratively um just that the phil the philosophy behind it, you
015know, do we want to go, you know, chase everyone down who leaves our district? Um ultimately, no. Um probably not. Do we want to be aware of in the reasons and compassionate about the reasons that they are leaving? Yes. Um, and but ultimately, like you said, we really, even the last two weeks, administratively, we've we've felt really strongly about literally what you just described. >> Oh, yeah. I'm sure you guys sides about, you know, exactly what I'm thinking. Hope >> and the funding comes from those from these things. We have to have the funding to be able to offer those more opportunities. I mean, to be able to offer us offer the special classes and all that. So, so that's a real challenge. I mean move students and trying to offer more offer more. >>
016Yeah, they will. They got a good team. I >> have a good team. >> No shortage of um compassion, hard work, dedication that in the 20 years that I've seen in this district uh from the folks that are out there. Thank you. Move on to director's report. There is a item of discussion. Doug High School mural wall update and description. Sounds like you reached out to Joseph. And is there anyone here? I don't see anyone here wants to speak on that. >> Is there anything you want to say about? >> Just that we did have a sighting. Craig Shelby came into my office and said the other day said, "Hey, there's some folks up there snooping around the wall. pray. Um, so we reached out to him and Craig we we made contact with them
017again and said just reminded them of the process like hey Shelby is our point of contact and you want you might want to include Shelby in your meetings if you're up there and all the rest of it. Other than that they they responded and said copy that and um so I think we can anticipate seeing them soon. I'll try to pin down a date um for a month for when they're going to come um propose their business to us. >> So, the amended district policy BLT- AR3 out of district travel. >> I mean, not really. Uh there's um >> it's we're changing one word um from principal to supervisor. So I encourage your approval when that gets down to as an action item. It's really just an out of district travel and so it's just
018techn technicality. If someone requests out of district travel, they fill out the form, they sign their name, and then the principal signs it. So, but we have more than just building principles that are more than just staff members in buildings that go on request out of district travel. So, we're merely changing the principal signature to supervisor. So, it's applicable to everyone. That's an action item. We'll be on that. Uh 11 it looks like. Yeah. >> So anybody have any questions on field trip request? >> Thank you. >> Pardon me. >> I can read out different. >> Okay. Um want to read or we'll read out the thank yous. >> I think that's >> Yeah. We have a thank you from DHS to Orin Moore Artisan Need LLC for $500 donation to DHS culinary class. Um,
019thank you from DHS to Myers Family Dentistry for field banner donation of $500 for the baseball program. Thank you from DHS to sheet metal for field banner donation of $500 for the baseball programs. Uh, Valley Drugs from DHS for $1,000 to the DHS golf club. from DHS to Eric Sme for $260 to DHS metals shop and from DHS to Ma Matthew Leger for $200 to DHS Metal Club. >> Oh, that's the adoption of the consent agenda. >> I move the Winston Dillard School District board of directors approve the consent agenda as presented. >> All in favor? I >> I >> unanimous motion carried down to action items at Houston Middle School grant and castle project description of that. >> So what do we have four feet there now? Is that what side? >> Yeah. on
020that back side. That's all. Yeah. Maybe I mean broad you want any any comments on just keep the people from the fence. >> I move that Winston deal with school district board of directors approving the perimeter fencing project at Winston Middle School for total amount of 15,452 payable to Pacific Northwest fencing. >> Second. Have a motion and a second. All in favor? >> I unanimous. Motion carries. attachments to that health and social science curriculum adoption. You want to read that? The health and it yeah the health and social science curriculum adoption teams would like to recommend the purchase of the children's health market for health K to 5 Goodart will cox for health 6 to 12 and the teachers curriculum institute for social studies K to 10 and nucleus for personal finance econ which is
021a new um graduation requirement at the high school starting in 207. purchase will be made directly through nucleus for personal finance economics for 17,500. The balance will be purchased through Northwest Textbook Depository for 255,424 for a grand total of 272,92408 >> and William Gill School District board director approved the children's health market near the heart Wilcox and the teachers curriculum institute for the health and science social science curriculum adopted for an estimated amount of 27 72,924 and 8 cents. >> Second. >> Have a motion and a second. All in favor? >> I carried. >> So, which one of them is do they have to have before for graduation? >> Just that personal finance e calling. It's a half credit of personal finance. And then what's the other half credit? Life skills? >> Uh adulting. >>
022Adulting. >> We've already started this. We uh we started it two years ago. We got ahead of everybody and we started already but we're good to go. >> Yeah. I thought I thought I' now >> is it the is it I think it's the class of 27th. So next year >> it's not required started it now. >> Yeah. Good to get a jump on it. And then if you remember we postponed the health adoption until this year. So we're actually doing the both the health and the social studies. um gave us a bit more time to review curriculum and make sure that we're adopting relevant. All right. So, we're this is the one we talked about earlier, amending district policy DLC- AR3 out of district travel. And we just need the motion on that. >>
023I move the Winston Dillard School District Board of Directors approve the amended district policy DLC- AR3 as presented. Have a motion. Second. Have >> a motion and a second. All in favor? I I unanimous motion pass. What policy reduction or recall of license staff description? You want to speak on that? That's >> Yeah, I mean we've spoke about this in depthly for the last year or so. uh obviously highlighted by last month when we had the declining enrollment from the 1260 to 1234. And so due to declining enrollment in the 2526 school year and per board policy, GCPA, which is a licensed staff member policy, the superintendent has proposed a list of positions to be cut or eliminated for board approval. those are we're going to be able to inc uh we're going to be
024able to encumber some of this loss to attrition retirements resignations but in order due to the declined enrollment and the numbers that we've recently have about $450,000 in the March 3rd updated revenue forecast we anticipate the same amount in like by the end of May based on the calculation that this year we built our budget on 180 students. In October, we have,233. So, we're going to be about a million dollars less than what we budgeted for for school year 2526. Um, so we recommended 10 FTE, no more of no more than not more than 10 FTE of licensed staff and that's non-specific. We don't know exactly how that's going to look. obviously work with the union, working with everyone right now, administrators, talking about what the needs of their buildings are, class sizes. Um, and
025so really, we need to to to the point what we talked about earlier, we need to look at the numbers that we have, 1233, and then look at all of our programs, our class sizes, get our class sizes right. um moving into 2627 knowing that 2627 we're probably staring at the same thing in regards to what we're going to need to um save our beginning fund balance um at the start of 2526 is going to be 1 million left at the end of this school year. Um, we're grateful that we don't have to make any cuts in the middle of the school year, but moving forward, um, it's important that we keep a close eye. Um, not just on class size because we've talked a lot about it. We don't want, we've done a lot
026of work here recently in the last decade to get to where we're at. The high school success, the center for high school success, nth grade on track, graduation rate. We understand all the work we've done on early literacy. We understand that class size is important for K and one and two. We understand all of these things. So, we're really looking at this holistic approach for our district. Um, you know, we have approximately 96 teachers right now across Winston Dillard. We're not a small district. Um, we we serve a lot of kids. 1233 is still a lot. So, um, you know, we're going to work together hopefully as as a unit, a cohesive unit between administration and our both our classified and our certified, our licensed staff members to, you know, provide and obviously closely with
027the budget committee this spring to not just create a budget, but um, you know, from a human res human resource standpoint, um, serve our kids the best that we can. So, I know it's it's it's tough. You you look all across the state, the declining enrollment is a nationwide crisis, not specific to Winston Diller. There's no magic wand. Um, and we have seen a lot of uh there's been stories right along the corridor here where people are falling on hard times in regards to their budget due to declining enrollment. Luckily, we've spoke about this. We we have a very fiscally responsible unit here and have for a while and we're going to be able to take this declining enrollment and the loss of funds um due to attrition and due to you know retirements, resumations,
028hiring fees, if you will. And I'm not going to say that there's not going to be any reductions or any cuts. I can't speak to that. But I can say that we're we're um going to go slow at this, which we have been, and make sure that we're looking at every little pocket of every little corner of every little program to ensure that we don't just um error in judgment when we're making these reductions. >> All right. So I move >> I move the Winston School District board of directors approve a reduction of not more than 10 FTE of licensed staff for the school year 26 to 27. Have a motion and a second. All in favor motion carries. Uh doesn't you have any communication? >> Did anyone find the sheet back there? No. >>
029No. Okay. So we'll move to the the good of the order. Um Rob school ready to start high school forecasting our eighth graders. I've engaged our staff in more personal communications on moving students between race. uh opened up uh some great dialogue and looking at how each grade can focus on different aspects to really make sure that we're getting kids ready for for that uh for that eighth grade to nth grade transition. Uh spring sports, we're getting ready to start uh start our track season up and uh we've got a great spirit week next week. So excited. Um understanding one school board member's granddaughter or grandson might be the host of a family feud match, staff versus students. uh Thursday afternoon at our assembly. So looking forward to that. >> So um as I said,
030we we had our band and and choir. Jeff and I attended the band choir choirs last night, band last week. It it was really good. Uh people kids. Wow. can see that and it's really fun for us to see him in in a different light. We started our graduation stuff already and it's here. We've had our last big um meeting with them. Talked about, you know, starting with the walking partners, the songs, the everything getting into it. So, we're there. Um we have everything ready to go. So, get really exciting. Prom is May 2nd. It's going to be a the winery again as we did last year. Um Winery out at the old Yeah. So, um that's in that's in the works. So, we're we're going to be busy here in the next couple months,
031but getting these seniors for one ready to go on we need to push along a little bit. We're pushing and moving. Lisa. >> So, Elementary is gonna share all together this all together. >> I I thought there was an awful lot for one. >> Yes, there is. There's a lot. Craig, I promise I'm not going to read every poster. >> I know I have the word limit. Um, so, elementary leaders, it's no secret that we've been working on early literacy. That that is one of our huge goals. all three of our buildings um working on that goal collectively. And so we have been doing a lot of learning around what's called the early literacy playbook and that's something that OD provided that says this is how you implement um best practices, great programs, good systems
032for your early readers. And then there's another piece to that called the early literacy framework and that's what teachers need to know about early literacy to be able to be awesome awesome reading teachers. Um so we've been working on this with our um district literacy team and with our district literacy leaders and we were doing a lot of learning. or pushing forward. And then we got to a point where we realized that we needed to come together as three buildings and create a mission and vision for Winston Miller's early literacy. And that's what's going to help guide all of our buildings because we're all very different in our makeup. Um, preK2, 35, um, preK5. So, we're all very different in what we what we look like and how we service our kiddos, especially being a
033singleton building and then departmentalized. We all have um different unique pieces, but this gets all of our buildings sailing in the same direction. Even though um we look a little different, we still have these main goals that bring us together. So um we ask our little guys in our buildings to be star readers. They sit tall, talk big, answer together, respect each other. And so we thought what better than to ask our literacy teachers to be star literacy teachers. And so that's where that star students thriving as leaders and that's really um our vision and then our mission down there is s supporting all students using evidence-based strategies and curricula p thriving through strong foundational skills and um writing instruction a achieving through rich vocabulary and comprehension development and r reflecting and refining our processes.
034So that is really guiding all of our buildings in this work. Um, and we were actually supposed to come up with a mission and a vision, but we came up with a the mission. So, this is both of those things in one. And then if you flip the page to the second page of your little packet, those are our literacy commitments. So, we said, what do our teachers need to be? What do they need to do every day in their classroom to push things forward? And we put this out to teachers last week. We actually shouted out to our um literacy leaders in each of our buildings. and we asked them fifth to five, one being I want to veto this and five being I can champion this work and we got all five back.
035Um so everyone is behind that yes these are the things that we can commit to um as literacy learners. So then we took all of that and in each of our buildings, we all did it a little bit different. Um but we had our teachers start looking at um that literacy framework and all of those bits and pieces within and those were the posters um that Looking Glass did. Uh we did what's called a jigsaw where we all took different sections and then looked at the different pieces and then shared out. Um so if you want to know anything about the literacy framework, it's all right there. It's been really great. Fabulous work and our teachers are doing amazing things. >> Thank you. Does that cover all three of you? >> We all >> I
036mean, does anyone else have any? No. >> All right, Kyle, you have anything you want to add? >> Um, spring break's coming up. So, we This is going to be our first annual spring break feed. We have money left over from Cal Creek and so we're going to use that. We're going to provide breakfast and lunch uh during the days of spring break and week through Thursday. >> Great job with cow getting on water out to all the kids yesterday during during the big scare. >> Yeah, I heard about that fell by my house. Thanks. All right, Norma, do you have anything that you like? Well, it >> all right. What's wrong? Okay.