001to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all welcome everybody i said i we do have a couple different meetings we're going to do a board of finance meeting organization meeting and then a regular meeting we're going to start with further down in the agenda on the regular meeting and do a staff spotlight first or even a presentation first or presentation let's do that yes so i'd like to introduce mr josh moore athletic director at norfolkville junior c middle school and he has a great celebration here to talk about so well as you know last spring our softball team had a historic run after winning first ever school sectional and softball ended up winning the entire
002state championship so um in honor of that and and appreciation for all that you do and your support for athletics we got a state championship medal with the picture framed for you [Music] thank you thank you again thank you for all your support not only for that team which was very very special um you'll win one of those very often if ever in some cases for some schools or some programs so and again we appreciate all your support for not only the softball team but all the athletics and everything we try to do thank you this is one of our favorite times of our board meetings and so we actually have two things tonight so that's what i really need so we have um tisha who's going to actually talk a little bit about her
003spotlight she's a parent to alyssa dieter and so if we can come up here we'll go ahead and share a little information here no excuses no excuses all right well would you like to go ahead and share what you wrote when you nominated i did i added a little bit today because ambry wasn't going to be here because that was a big part of all of it so how long of speech is this no i nominated her because she really truly genuinely loves her students her career and the impact that she can make on the kids in her room is unbelievable um from what i've seen in the background on a daily basis as steer put the time effort care and concern into our students and their education she's truly concerned invested into our students
004education and what goes on in their daily lives as well it's very easy to see how she truly wants what's best for them the no no no yes yes yes that is awesome um and she truly invests herself in them and tries to help them in any way that she possibly can past or presence she has an incredible ability to make her students love to learn and love going to school each day my personal experience is having a student that struggles scholastically it's been a struggle with her wanting to go to school years um we kind of got out of that last year um and she's really came out of her shell a lot this year a lot um and when the more it's clicking the more confidence she continues to get and she pushes
005that a lot um she actually loves going to school and loves learning new things now she told me the other day that she wanted to be a teacher [Music] so that she can help kids get smart too i say you mean so you can help kids become smarter and she says that's what i said [Laughter] um she's a very self-conscious child that does not like to draw attention to herself in any way which unfortunately has also meant asking questions and trying to get help when she needs it the thought of it terrifies her and has been a huge issue educationally and yet somehow through plain care concern attendance creativeness and pure love for her students in the last couple of months my daughter will ask her for help with things she doesn't understand for most
006people they're like yeah she should have done that all along for me it's a big deal um i told you what she said her son subbed for her one day and ambry came home from school that day and she says mommy mrs dieter wasn't at school today and i said oh she's like but her son was my teacher and i'm like i bet that was super fun she's like well it was okay [Laughter] that in itself told me all i needed to know about who is responsible for the changes that i've seen in my own child since the beginning of the school school year and i can't wait to see what this year has in store for her i personally can't think and appreciate mrs theater enough for her time concern patience make sure to
007look but she gives my and from what i've seen all of her students um [Music] thank you very much [Music] so after mr rube do you want to share anything about mrs hater i echo everything and you know coaches a lot of times you know i'm talking about athletics talking about like uh the intangibles you know things that aren't going to show up in the box evaluation whatever um and mrs theater like she she loves the whole child loves the whole family and that just really shines through every day and echo fishes uh sentiments and you know multiply that times 15 20 25 to every student every day so thank you so on behalf of um tennessee walters county and our sponsor first farmers bank of trust we have something for you i'd like for
008you to read the card and you can look at the rest of it later can you read that out loud oh sure congratulations because you have dreamed big and worked hard we figured you might like a soft place to rest thank you for doing what you do so well step spotlight and so there's a blanket in there yay there you go [Applause] before before she leaves me i interrupt yeah we don't usually take the comment until later but if it's all right sure we're out of order anyway paula crafts says we love her jody boswell trizzler says mrs elise mr theater is awesome we've loved her every time we've had her shelly charles says wonderful and amy schmidt says so deserving way to go mrs beard so i don't get comments very often thank you
009very much i love my job so we're going to go ahead and continue um since we've done the presentations and the recognitions we'll go ahead and do the student and staff recognitions and we'll let mr moon go ahead and do his first and then i'll read the other ones and then we can get to our first meeting okay in our winter sports season and so we just wanted to recognize um we've got as far as just elementary at the winter time of basketball and so boys are a couple games away from being finished and wanted to thank coaches ryan bassett is our fifth grade coach and then um cole wyatt does our sixth grade coaching and so really appreciate um the time and the effort that those guys put in uh working with the guys
010now on the fundamentals but then also just on um you know lessons that are gonna go way beyond basketball teamwork and uh just overcoming different challenges throughout the season uh basket uh girls basketball is just getting started um they have their first 6 a.m practice tomorrow morning so that'll be fun and our basketball coaches for girls are sean klein and randy pershing so i'm looking forward to that season as well i appreciate our coaches and then the other one that i put on there we're kind of mid-season right now as far as robotics goes and last year because of the coba and different things that were in place we kind of went a different route on competing in robotics and you know with the the robotics league and we have all of our events so
011far have been at south of elementary and i think we've got two more that we will host but we've got 19 area teams uh from local schools and you know it's just the same same group every time and through the first two evenings of competition out of 19 teams uh msd elementaries um hold eight of the top 11 spots so um we are we are being good hosts i think the north elementaries might be a little higher on the standings at the moment but i look for that to change over the next couple days so i have nothing to do with scoring so i can't fix it but uh um yeah and there you go you know time and effort on behalf of coaches and parents to invest in our kids and it's just a
012really neat opportunity to appreciate mr drake um you know his efforts all along the way to really make um robotics whether it's been a team effort all the way and so we're proud of our kids and uh we're having another fun robot season so you're welcome i know you have to go somewhere sometime but sometimes all right i will just continue on then for sharp creek from mr martin shark creek would like to thank um the north's bus drivers for the daily care and concern for our students we appreciate their dedication and taking on this great responsibility he also mentioned that uh congratulations to the sixth grade boys basketball team as they defeated oak hill last evening also good luck to our fifth grade boys basketball team and their first home game this evening both
013these teams are pretty much effort and time into practices and representing us well in competition uh mr snyder at norfields in norfield would like to congratulate eli crowe hannah holmes and isaac burkhardt for honors received at the long beach county basketball tournament uh eli eli and hannah made all the all county teams and isaac received the jv boys bill rogge sportsmanship award also from mr snyder norfolk junior the varsity varsity girls basketball team has received an exemplary behavior report from official scott geist at the columbia city game on 1222 mr guys stated northwoods team and coaching staff showed great sportsmanship throughout the entire game our officiating team was appreciative of this great thing also from northfield would like to recognize and congratulate malachi higgins carson pratt and rosine for becoming certified drone pilots for the
014drone program at heartland career center while school was out over christmas break these three were busy pace uh passing the faa part 107 to obtain the remote pilot license cool and then from southwood with mr mcdaniel south we'd like to congratulate the following athletes for making an all-tournament team for the long range county tournament isaiah sutton jason priesic and cole winer for the boys and you know ella hopper elena weiner and aaliyah sweet for the girls team south would like to congratulate leah sweet cold warner for being named walters county tournament mvps way to go nice um i'm kind of reading this and backwards backwards but that's how we started so you guys are good at backwards south of athletics recently exemplary behavior report from ihs double a justin fall uh basketball official wrote the
015following about the game on 12 30 both teams exhibit great sportsmanship to each other and during officials during this game it's nice that as an official to work for coaches that coach their team and ask questions in a professional manner during a contest it's also nice to officiate for players that show respect for the officials in the game itself both of these teams are the face of sportsmanship in my eyes and obviously congratulations to from mr mcdaniel to our varsity boys and varsity girls teams for winning their championship games at this year's walrus county holiday tournament this marks the first year that our girls have won the championship game way to go knights and as always those are great to hear that's all i have at this time all right so at this point we're
016going to hop back into the regular scheduled agenda so we're going to start out with the board of finance meeting and the first thing that we'll do is we'll declare that the entire board of education will constitute the board of finance for msc first item of business for that then is to elect a board of finance president and nominate todd any other nominations okay we have one nomination and they have a second certainly has the board of finance okay next item is to elect a secretary for the board of finance i nominate kevin any other nominations okay motion in a second to nominate kevin as the secretary of the board of finance hall of famers all right okay next we have a report on investments and review the investment policy and that can be from
017dr kim yeah so i gave you a memo um that really we don't really have any investments per se and we don't really have an investment policy uh something that i think i mentioned before that i kind of like to look into establishing so really the only investments we get are the interests earned from the money that's in our account and that just kind of shows you um what we earn in interest for the 2021 calendar year 25 715.74 which actually is probably pretty good uh as far as interest rates are concerned in august of 2020 kind of right after the summer of coven i reached out to our bank and to see if we could establish some type of funding for so that interest rate can always go higher than that but it will
018never go lower than that and so in 2020 the funding floor was at point 2 and the new rate for 21.22 is 0.15 i think interest rates are below 0.05 right now even uh and so that would typically mean you get about 600 a month in interest whereas right now we're getting about 2 000 a month per interest just because of the funding for rate that we established uh with the bank and again if interest goes up higher than that then obviously we get that rate but at least we have a four established so that we don't hopefully get into those years like 2014 2015 2016 where we didn't really earn very much interest if any at all so that's that's a positive even though interest rates are interest is still low but at least
019um we have a little bit of a caveat there so just wanted to share that with you that's part of the requirement by indiana law to share any type of interest or investment money's earned for the calendar year moving on then as part of our other uh requirement through indiana law is there has to be a presentation of our finances using the do ab fiscal indicators that were established a few years ago and so i'm just going to kind of go over this if you have questions feel free to ask but i'll tie in to kind of how we ended this year financially and the outlook uh moving forward with some of the things that we've already done in our uh budget hearings so uh this is the 2022 finance meeting i wanted to establish
020what our actual expenditures were so that shows you in our our main funds i'm just kind of relating this back to the things that we do for the dlgf but in our main funds you can see in the column there that 2021 those were actual expenditures the next column shows our budget appropriations as far as what we submitted from our budget hearing the third column there represents what we got back from the dlgf in our 1782 notice of what our actual appropriations are remember our appropriations just give us the ability to spend money that doesn't necessarily mean we have the money or we don't have the money it's just what we're allowed to spend um and then the fourth column there represents what was on our 1782 notice as far as our tax levy rates
021were concerned show what our final assessed valuation was and what our final tax rate will be uh for this calendar year and then i just left the the last column there represents the tax cap impacts which we estimated in based off what was submitted to us by our county auditors uh in anticipation of that would be money that we may not likely see in our tax levy so even though for example our operations levy is 4.4 million dollars we probably will not see 4.4 million dollars because of the tax cap so this was the budget that we submitted from our budget hearing the overall was 26 million dollars 120. the 1782 notice after adjustments was reduced a couple hundred thousand dollars so our overall budget will be 26 million 794 000 and you can see
022the difference in how that adjusted in education operation that service or anything fun this is what we submitted in our education fund as far as appropriations were concerned 14.3 our budget came back to us from the 1782 motors notice exactly the same so we didn't have to reduce any appropriations there in our education fund budget we don't have to click on that you can go through there and see uh historical comparisons on tax rate and levies i just kind of threw up some things here uh just to pay attention to our assessed valuation we had the largest increase our assessed valuation uh that we've had in like seven years um so that was pretty uh good because we all know that the higher assessed valuation is the lower our tax rate ends up being and
023so that obviously helped offset some of the impact on our taxes uh just having that increase in assessed valuation that's just the visual of that and how that has looked over time this is just a comparison if you recall a few years ago we had asked policy analytics to kind of run a forecast into what our assessed valuation may look like over the next 10 years and there it was just kind of really a bad time just because when we did this that's about right when covet started so there was a lot of assumptions being made and not being made and so forth um and so it looks like based off of their projection you know we weren't supposed to see that kind of number until 2030. and obviously we hit that number sooner which
024is good this is a comparison of our certified tax rates over time um it's too recent for the 2022 to be in the system that i use to gather this so i use the black line to kind of show what our new tax rate is for 2022 so you can see that this year's tax rate will be 83 cents shows you how much of that is related to debt service how much of that is related to operations so over these last i think that's 11 years we show an 81 cent tax rate average and you can see how that's fluctuated since up to this point now how does that relate to statewide comparisons you can see that i don't really have an update on those as far as 2021 is concerned so the last i
025have is 2019 i assume some of those rates have increased to some degree but anyway the median statewide is about a dollar when we're looking at comparison for tax rates so we would fall in that 25 percentile same comparison here that just kind of breaks it down by the numbers as far as how many fall into those quartiles and again we were falling to that 80 cent quartile towards the front i always like listening to larry devore uh he's a retired professor now uh from purdue um and he always gives good presentations about the economy and what the outlook and forecast might be but anyway this is more related to the interest rate components as far as borrowing money is concerned lowest that's been in 70 years and so in a good position there i
026think when we borrowed money last summer we brought two million dollars and it was less than it was half a percent i think was our interest at that point in time so uh pretty good interest rates happening with that this is nothing new we've seen this before as far as our comparisons with our border schools and tax rates you can see where we fall in relation to our surrounding areas you can also see how much money on that second graph how much levy is generated based off of that tax rate so like for example huntington has is that a dollar what is that mike i can't see that what are you looking on us on the right side on the left side yeah 1.03 so that's showing that their tax rate's a dollar three and
027the money that they generate from that because they have high such a high assessed valuation is over 16 million dollars that's what their levy generates and so for us last year and i don't have new ones for like i said 2022 yet because not all of that is gathered in uh to the system but for us our tax rate last year was 87 cents and so for us it generated just over six million dollars in tax rate or in levy dollars so that's just kind of a comparison of how much money um is generated per entity based off of their tax rate so like wabash city for example their tax rate was 1.65 and they only they generate less than four million dollars in their taxes on that tax rate go down to the next
028slide uh our operation fund this is what again we submitted to the dlgf in our budget hearing 8.9 million dollars that came back in the 1782 notice on the next slide as the same so we didn't have to reduce any appropriations in there just made our adjustments based off of new information you realize that when we submit these budgets usually i've completed those in august so there's new information that comes out in september october november december and that makes some adjustments on what our final distributions may be with that so last year we'll look at our fiscal indicators which is put out by the do ab which is the distress units appeal board which is a state entity that puts out these indicators to try to show constituents and boards the financial possible impacts that
029schools may see so that they can identify uh if the unit will become distressed financially and that they can plan accordingly now this information is always a year in the rears so this information will represent the end of december 2020. even though we just completed 2021 these indicators are a year in the lab so these indicators will reflect what hap what where we're at or what the financial status is as of december of 2020 okay so this this first slide shows what rss valuation was uh and the estimated population people can go to the website here they can click on some of these buttons and get some more detailed information if they choose to but one of the indicators that they look at is adm because adm is where we generate our estate dollars based
030off the number of students that we have so a potential indicator could be that if they if it the school district is losing enrollment then they would be losing state dollars which could put a distress on the school okay so anyway this shows what our average daily membership has looked like since the 2012-2013 school year and it gives you a breakdown of what the fall count was and what the spring counts were during those years i've given that to you guys before in presentations this is just something similar that we've used that does show that we do have a decline in trend when it comes to avm the other thing that they look at are fund balances and so they want to see whether or not if there are distresses if you have a balance
031that may be able to support that distress over a period of time and so you can see based off of all the different types of funds what those fund balances were over a period of time so like for example you can see that brown line which is in the red okay which was that self-insurance fund that we had been dealing with uh over a number of years and and we know now that line has disappeared because we did that at the end at the beginning of 2021 so obviously it would not be reflected based off the end of 2020 but it kind of it shows you those changes and fund balances for some of those funds over that period of time which we can see that many of those have improved uh up to the
032point where we're at where we're showing here at the end of 2020. i've shown you this before too this is kind of a similar type of thing just looking at those fund balances specifically the education and operation fund balances which is that yellow and blue line this shows a comparison this indicator reflects the amount of revenue that the school corporation receives and the amount of expenditures that they pay out on a yearly basis and then that will represent any type of deficit or surplus uh throughout those years this is related to all funds okay so not just this is not a visual picture of just education fund you can go on the website and you can click on that little drop down menu and you can identify the different funds if you choose to to
033see that but this is just a representation of all funds and you can see that our surpluses have arisen out of all funds because our expenditures are less than our revenue right so we're gaining more money than we're spending this is a breakdown of just the education fund this is my own graph that i i use and i use this to compare the basic grant to the amount of revenue that we receive in our education fund along lines of our adm account so what i like to see is i like to see that our basic grant at least supports our expenditures because that is the state dollars that we're getting per atm we also have we also get other revenue streams for other things but i feel like as long as our basic grant is
034meeting our expenditure line then we're setting ourselves up in pretty good positions because the extra revenue then is i don't say it's gravy but it's helpful right so you keep a good balance that way this other indicator represents uh fund balances as a percent of expenditures and again this represents all funds and if you want to break it down by individual funds you can go to that drop down and do that but this represents all fund balances as a percent of expenditures which shows that our fund balances are sitting at 70 of our expenditures which is a pretty strong number for the most part this is revenue types so this just lays out the amount of revenue that we've earned or received over those years to see if there's any increases or decreases in any
035of those revenue streams this other indicator uh they like to look at if school corporations are relying on any type of referendums we have not pursued any type of referendum so that's why you see a zero line item there so those are the indicators that the do app puts out again that's all public knowledge you can go on you can look at any school district and you can look at all those different indicators uh to see any of those types of things so based on that report we're supposed to give you an idea of the strengths and weaknesses of the school corporation when it comes to those indicators i believe we've shared this before in the past this is just kind of updated based off of those indicators but we feel like some of the
036strengths of our district is our assessed valuation which we saw a huge improvement with that um for the 2020 year we also feel like uh the monies that we borrow we have been good stewards of those dollars to not get ourselves carried away uh with the amount that we're borrowing and the length that we're borrowing for those uh terms uh with that being said you know uh with the debt that we have incurred now we only have two remaining debt obligations and those one will expire at the end of 2022 and the other will expire at the end of 2023. we feel like our cash balances uh our strength those are areas that we've really improved uh one of our goals is the rainy day fund improving that cash balance which i'll talk about here
037in a little bit so we feel like that is another strength our circuit breakers have increased over a period of time i think when i first started here our circuit break losses were like thirty thousand dollars now we're in six figures so anticipated circuit breaker loss is two hundred thousand dollars so it is a little bit concerning to some degree but um we've been able we will hopefully be able to continue to uh keep that off a little bit just because of our fund balances and then our student transfers from out of district have improved over the last few years uh why that's important is because that is 80 then that has helped improve our revenue stream when it comes to adm is getting those students out of district to enroll with our schools so
038i feel like those are some of our strengths financially that have helped us over this period of time some of our weaknesses or some of the things that could impact our finances is just enrollment our capacity efficiencies in our buildings double services any type of programming that we may be doubling some of the facility updates that are needed in our buildings due to the age of the buildings or just uh due to some of the updates that need are needed a lack of a long-range facility plan like we've been able to do things on a capital project and we usually plan out for three years but we don't really have anything from a long term need which then can impact how we want to service out a debt plan for the future so those are
039some areas that i would consider as weaknesses but i also consider those as opportunities if you go to the next slide so we have the opportunity then to develop some of those types of plans with the low tax rate that we have in comparison i feel like that's a way that we can manage a a stronger tax rate uh in developing a longer range plan we can look at expanding our out of district transfers and try to find ways to improve on those as far as student accounts avms are concerned threats to the district enrollment can be a threat uh state legislation can be a threat uh as far as maybe the requirements that they put on us the unfunded mandates that they put on us uh the changes in how they fund uh abm
040dollars could be a threat um the changes in our facilities that we're going to need upgrades down the road some resistance to those could be potential threats tiffs which are growing areas could be potential threats additional required programming that the ido or state legislation requires for us obviously more programming costs additional dollars and sometimes those programmings are required because of graduation pathways or or whatever needs to be enforced there and then just those unexpected costs that you just don't always know are gonna happen that happen um you know growing costs with things such as coven 19 growing costs with fuel prices natural gas prices elect utility prices um you know our for example our property insurance went up 35 000 this year and that's not necessarily a cost due to anything that's our fault it's
041just a cost that has occurred across the nation because of things so those can always be threats some of the unknown factors so as far as financial goals are concerned uh one of our goals is that we want to maintain an education fund balance that is equivalent or better than three months of expenses uh throughout a year and we want to be able to manage that while increasing pay benefits and programming needs throughout the corporation so this is a comparison of what that looks like over the last two years so in 2020 our monthly average was 1.1 million dollars so in three months that would be a 3.6 million um fund balance that we would look to have well at the end of 2020 we are at six million dollars so we're exceeding that expectation
0422021 monthly average was 1.2 which would be a three-point month average of 3.6 so at the end of 2021 we actually finished with a 7.3 million fund balance in our number two is a similar goal but in our operations fund uh so in 2021 our monthly average was about 500 000 of expenses so three month average would put you about 1.5 and our current at the end of 2020 was 4 million that one fluctuates a lot differently because we only get money at at the mid-year in june and at the end of december because that's when tax monies come in so we have a lot of expenses that come before we get our main revenue in the middle and end of the years and then 2021 we spent a little bit less and i i
043would say that's probably due to the fact that we weren't having to spend money into our self-insurance fund for 2021 which then will free up other things that we can do from a capitalist standpoint and then the last goal here is we just want we talked a little bit about this uh throughout the year last year is looking at increasing our rainy day fund to 10 of our education operation fund balance so our fund budget for 2021 for example was 21 million dollars 10 of that was 2 million or 2.1 million dollars and at the end of 2020 our rating day fund balance was 1.6 million so in 2022 our fund budget is 23 million dollars so of that would be 2.3 our current rainy day fund budget is 1.4 million dollars so our goal
044would be get that higher it may not get to 2.3 million dollars but i think if we can keep adding to that every year a little bit here and there eventually we can get that up to that 10 so it may take a few years to do that that concludes the financial meeting information okay any questions for them okay if not we're going to adjourn the board of finance meeting and hop right into the reorganization meeting so we're going to call that to order we don't have oh we do have uh a slight division through the end here on this one scholarship um both of office we don't have any new board members or reelected board members this particular year so just jump right into the new business we need to first look at electing
045the president for the board of education i don't nominate todd daisy any second nominations to the motion the second to nominate me again as the president for the board on favor say hi election of the vice president [Music] to elect kevin as the vice president of the board of families all right election of secretary i've never made that to nominate matt as our secretary of favor say hi liaison delegate to the isba annual convention motion is second to nominate me to be the legislative liaison to the convention this year on favor say hi representative to the heartland career center board member board of managers motion and secretary appointment our representative to the harvard career center board all if i ever say all right appointment of a corporation attorney an established retainer of 175 per hour
046i would like to recommend mr president we approve the law office of downstanding premium pc as attorneys at the rate of 175 per hour keeping me busy here so we have a motion and second to to uh continue on with downs uh between you and who else can you tandy that's right forgot i'm sorry jordan um all in favor say aye the appointment of corporation treasurer and deputy treasurer with the current bond said at 200 000 elementary what keepers and high school bookkeepers 20 000 and i'd like to recommend the appointment of dr chris kuhn as corporation treasurer and also recommend laura bear's deputy treasurer uh with the current bonds that you listed a second to approve the treasurer deputy treasurer all in favor say all right establish a board member salary so the current
047salary of board members is two thousand dollars with the heartland kirsten represented receiving an additional 25 per meeting not to exceed 12 meetings the maximum salary cannot exceed 2 000 that's my recommendation first i didn't hear it i recommended the mileage rate for all school employees be the same as the amount in the current teacher master contract which is 44 cents per mile so a question around a second second to establish the mileage reimbursement rate to be 44 cents okay to say hi board scholarship yes the tradition has started 1994 each board member contributed 200 annually toward a two 500 scholarships one each for northfield and southwood the board selects the recipients from the applications submitted each spring and we do appreciate the board doing that if you so move to elect to do this
048again this year [Laughter] appointment of a local education agency officer so i recommend that the board appoint the superintendent of mse in walrus county as a local education officer for the ensuring year the authority to file applications for federal funds on behalf of the school corporation our local education agency officer if you ever say aye aye saying what will adjourn well maybe not um select newspapers for legal advertising okay by law we require to place legal advertisements in our county newspaper i recommend that you officially approve the wabash plains so thanks motion on the second to select the wabash plain dealer to be our official legal advertisement newspaper all in favor say [Music] improve continued participation in wmap and heartland career center yes and i also recommend that we have a continued participation in both
049of those entities so motion and second to continue participation in wmap in the heartland correctional okay so that does it during our reorganization meeting and we will jump right into the regular scheduled meeting we'll skip the pledge of allegiance since we already did that at six regular board meetings are january 25th february 8th and february 22nd at our six o'clock time here at this building we did the staff spotlight and the school recognitions but we'll go with the public direct recognition we have a recommendation to approve a one thousand dollar donation from the early learning indiana quality program study for metro north little north preschool i'm going to do all these donations at the same time that's right a recommendation to approve a 200 donation from manchester alive for northfield ffa a recommendation to approve
050a 5 000 anonymous donation for southwood southpaw and a recommendation to approve a 50 donation from the girl century club to purchase books for the metro health library maybe 250 dollars in generous donations i think that's really great i moved here we approved these donations so yes watching them second to approve their donations all in favor say all right and i just get the school recognition staff spotlight um i will stop again for just a minute or so for again the item only public comment see if anybody's still watching after mrs peter we did have carol early chimed in and said about others so that she's an angel and so deserving and sherry ridgeway wanted to thank dr for the explanations and transparency on our finances right moving on to the consent agenda items uh
051approval of the minutes from our last meeting which was about a year ago december 14th motion and second to approve the minutes from our last more meeting on february um claims biggest claims you're going to see in there are probably the ones from the debt service payments payroll we have a couple payrolls the december 15th one is the one that will look uh not typical just because that's when we paid out the teacher appreciation grant dollars that we got through the state out to our teachers so you can see of that was through the teacher appreciation grant that the state case out to teachers that are uh highly qualified and once you have logical highly effective very effective and effective and then the one at the end of the year would represent more of the
052typical payroll financial summary you kind of gave us one at the beginning but i did and i don't need to go through all this stuff necessarily um so the first one is just the cash balance report at the end of december which would be that also the end of 2021 and where those uh fund balances ended up at the end of the year and if you go ahead then then there's the representation of the education fund uh cash flow and you have what it looks like at the end of 2021 as well as the end of 2020 as well as some other graphs that i did last year but this is just to kind of show you some things that i look at from a month-to-month basis i don't usually present on all of those
053month to month but since it's the end of the year i like to give that information so you can see it and really it's just more of a comparison of previous years and a comparison of what has happened over this past year so some of it mirrors our cash balances some of it mirrors the things that we do with our cash flow uh but more in a graph graph format so i don't need to go over anything pretty colors too yeah but you can kind of see how we planned out our budget where we ended up comparison to our budget uh you can also see some of those variances that might have occurred in our revenues and expenses throughout the year but again that's something that i look at on a monthly basis i don't
054always give all that information out on the month because usually the cash flow sheets that i give you is gives it all out right then and there for the most part this mike went through the operations one as well which is something that we look at this is how our transfers ended up throughout the year so we ended up transferring 12 of our revenue from the education fund operation fund remember the law is 15 and you can see through that 12 um there was a deficit as far as what we could have put into our operations fund um of 153 000 and to do that that would have just meant if you go over to the next one um we would have had to transfer 12.9 of our budget so we typically tried to stay
055between that 12 and 13 percent um and our operations fund obviously has been strong and so uh i think the last year we had a surplus of monies that we put into the operation fund so it really kind of almost balances out over the last two years with that and then along those lines i will anticipate increasing the amount of dollars we transfer into our education from our operations fund a little bit to offset some of those costs with the hopes that our revenue in our education fund still can keep us at that 12 to 13 right and if not we'll just make those adjustments as we did um that's really i think mike as far as the financial summary is concerned okay we'll move on to personnel under resignation we have elizabeth lorenz hh
056teacher at wmap employment mark mary lowry a cook at northfield high school dave hill paraprofessional professor through southwood high school tony mckellap attempt teacher at metro north elementary that's going to start on approximately march 20. retire vernon head custodian at sharp creek elementary and that event was effective today um leave number 132 and 133 and see those dates and when they'll start returning dates before we vote i'd like to just mention a couple things first of all elizabeth lorenz um obviously she has not been with us very long but she's getting married and she's going to go to indianapolis so too much of a commute so unfortunately we will not have her after this school year and then of course we just want to recognize vernon millet for his 26 years of service with us
057um probably would have uh worked a little bit longer but um some health issues with his wife and so he's going to be a full-time health care provider for her and after she has her surgery and so we just really appreciate him and his positive attitude that he's been throughout the years he's a very fun person to be around and like i said just a very positive person which is always nice yeah like kids all with you there yeah they knew him as well as the teachers yeah oh yeah just one of those guys the kids like exactly [Music] nothing now we'll have something next week hopefully uh have some positive news all right superintendent for this key favor yeah and i have this i'm trying to find the button that says present on the
058ipad is a little bit different than the there it is there we go i'm sorry there all right um each year in january just like to go over some really [Music] just a review basically state of msd of 2021 it's not the school year uh 2020 2021 but that calendar of 2021. so just like to go over some of these i may not read them all but um starting in january of course challenges continue uh quarantines resolutions new cdc guidelines um that's going to be a theme i put that on there every month because that has been a challenge for us but also then there's a lot of neat things that happened three-year-old preschool presentation approval that you approved in january um uh the continuation of looking at strategic plan number four the work session
059the swot analysis and the tour that you all took um also we had another lilly scholarship senior emma brainer won that and then uh one thing that uh dr cute is talking about the self-insurance fund has a zero balance so that always was something when i went through this i look at a lot of different things i look at my board updates i look at our board agendas i look at things through the schools and i could really spend probably a couple hours on all of the things in the schools too we're not going to do that but we highlight some of those things that are above and beyond maybe what other people can do because there's a lot of individual things students have done also so um in february of course the challenges continue
060we had a work session policy analytics of course we had tuck hopkins we had two new board members of course um they have already been here a whole year already so that's amazing how time flies uh the rise transition for 2021 taking on those students in our own buildings and then of course nhs wrestling individuals in semi-state up to 50 students on abn in february of 2021 the girls basketball team playing in the semi state and grant dale also swam in state so don't go with necessarily sectionals but regionals some way states and states to see the successes of those um you can see that i also then change this the challenges to opportunities um there are challenges and opportunities because we got additional funding through the cares act and sr2 at that time the
061honors band inquired back it was canceled in 2020 so that was that famous friday that we don't want to ever relive and then northfield always went to new york but of course they could not go but then they transitioned to go to florida and probably really loved it there too so robotic teams participate in state finals unfortunately virtually but they're still in the state finals uh the academic awards and recognitions that we didn't do the prior year kindergarten roundup back at our schools and what i mean by that is we typically did everything together uh but with coven we decided to go back to the schools and actually that's a little more intimate because then of course they can see in schools the parents can be there um and it's a good good situation um
062and then of course the south of boys basketball team playing is somewhat state there's a lot of a lot of things that happened last year with with that also additional funding with esser general assembly will provide increases to education fund that was actually a huge opportunity or a surprise for us because at one time we were going to be happy if they were just going to go status quo on the basic grant and actually it went up a lot more than what we thought uh the senior class of tennessee at southwood uh here again we had pandemic stipends and positions that were added so that was an opportunity really because of cohen um and also the house bill 108 competitive grant that was awarded to the y that actually helps our students for summer school
063and after care and then you know we took home three of the top three winning places the waters county innovate within pitch competition the daoe recognized sharp creek and norfolk for being family friendly brand new website was launched northwest south of 8th grade we went to washington dc moment of silence for school board meeting uh for a short period teacher chuck baird uh northfield south would want to track regionals the senior signs were delivered again this year third grade north students moving to sharp creek due to increased enrollment programming and then of course the 2021 geo bond acquired again it's sometimes hard to know how much to put on here but those are really some highlights and then in june you can see another opportunity we received the gear grant summer school i know dr
064kind of pushed that out there with mrs moore and some other people or some teachers with the minds of action bringing that back help me out what was it called many many years ago so minds in action uh and of course additional support for students over 200 students because of summer school because of the finances we were able to service a lot more students the south of boys baseball playing in the regional norfolk girls softball state final game and win state of course and we all have these nice shadow boxes with the picture and the metal which is really cool um and then the traditional graduation um from the year before that was very nice to have uh senior name jose senator zay introduced msdwc to the care portal which is going on right now
065which helps our students and our parents uh we participated in the legrove parade and five southwood high school students were selected to sing the 2021 indiana high school all-state honor choir what was really significant about that was there were five of them that actually auditioned all of them were selected and the state of indiana uh all-state choir actually reduced the number of students so that was quite an accomplishment there and then in july we started out you remember we had a re-entry plan of course we were at the fair and then indian teacher of the year program pam campbell was elementary uh winner and shelly myers the top 25 in the state for the secondary so that was awesome and then the fiber rewiring and ceiling tile replacement norfolk and southwood was completed again we
066had a lot of different things that happened with uh the challenges and opportunities a supplement to the re-entry plan we had food shortages reported by vendors i mean we never did not go out uh not have food but they had to change their menus all the time because of that and then the esser funds to hire two additional counselors and dean of students and substitute teachers at the elementary mscwc start school 2020 census was released which was not necessarily good news of losing the residents here in baldrige county uh 20 september 2021 uh usda continues to offer free breakfast and lunch to all students um you can see that all seventh grade students participated the august river defenders wallbase river wild field trip and then of course we we lost all of last year with
067the staff spotlight and you can see how tonight it was very awesome to see that parent and all the things that she wrote about mrs dieter and what we continue to do each month the terry hall body safety presentations resume welcome to my future event resumes e-learning resumes we had gear grant monies that we had pd we brought in dr adam drummond conor's day parade we participated that wrote brilliant parade and then of course the girls golf playing in regional in october we received another grant through august miami area program we have not started to spend those dollars yet we have a little bit more work to do with that but our share is over 110 000 uh teacher contract was approved with additional increases the two-year contract the ag ex-spoken uh resumed that's the
068fourth grade let me track was dedicated to northfield uh south of elementary sixth grade possible transition discussion was started josiah white's new name starting a new recovery services program msd will educate all those students and when i say all those students they have two different programs so the longer program is the one that they will do not the shoulder 30 day program adm increase in traditional buildings um msdwc offered paid and also paid for the sat for seniors in person a parent teacher conferences presumed because before it was not uh the southwest girls vlog ball played in the regional norfolk boys and girls random regional and southwood high school boy ran into regional it's good stuff of course the challenges continue just in november the winter street bank our banner contest our teachers is also
069excellent art mscwc took home um eight of the 14 grade level winners and three of the three sponsor choice winners and one of the one bob mccall award winner so i do keep track of that when i go there and mark them all down so that's how i know that one mscwc in an smp rating moved up to 8 plus due to very healthy financial status and then finally in december of course challenges continue with code of 19. two residential tips districts are approved by the listed uwc school board we have rail resolution the tick tock challenge had to put that in there uh created disruptions across the schools in the u.s obviously some disruptions with us too and the roofing sections of norfolk and southwest were completed and again i apologize if there's anything
070i missed because i know i'm sure i did there's a lot more things i could have done but it's been a very good 2021 despite some of those challenges and we're going to look forward to continuing with our strategic plan which is listed up there we'll read that and then of course we provide a strong product determined by our surveys and results our goal is to strengthen our msdw options amidst the changing environment and sustain it for many years to come and finally 2022 here we come we're already in the 11th day so the state of msd wc review 2021. so that's all my all right thank you for it curriculum and instruction report mr greg i'm going to go ahead and allot my time to instigate their dr king and you missed a key
071favor tonight okay i mean all right we'll skip down to new business then recommendation to approve the 2022 uh budget reduction resolution from the 1782 minutes yeah so i gave you in the board packet the 1780 1782 notice that we actually received from the dlgf um there were just one uh reduction in appropriation and that was in the rain day fund and so my recommendation we have to approve the 2022 budget um based off the 1782 nose which means we have to reduce the rainy day 132 000 [Music] to make it match the 1782 notice from what we submitted so question second to approve the 2022 budget reduction resolution for [Music] recommendation to approve the local income tax distribution resolution so every month we get a local income tax distribution from the state from the
072uh county auditor we have typically put that into our tax distributed funds which would be the operation and that service fund just to offset any of those tax rates and then we just divide that up by the tax rate for that calendar year in determining how much of that would go into the operational fund how much of that will go into the debt service fund so total it's usually about 19 that well at least this year it's going to be about 19 000 a month and so the recommendation is to continue the practice of putting it into those debt service and operation funds broken down by the tax rate percentage of both of those funds to approve the recommendations of the local income tax distribution resolution all in favor say all right recommendation to approve
073the disbursements from education fund to operations fund now so every year we have to determine how much money we're going to allow to be transferred from education operation fund so i tried to budget out how much that would be over the course of the year which is about 2.2 million dollars to keep us under that 15 percent so that would equate to about 185 000 a month right now we've only been doing 160 000 a month and i will probably start this year at 165 000 a month but it is not to exceed 185 000 a month without future board approval so motion in a second to approve the recommendation for the disbursements from education funding to operations on all kinds recommendation to approve the resolution authorizing the treasurer to pay pay claims we typically
074do this in the board for me in january just in the case that we don't have a board meeting on a regular schedule time we are still allowed to make the necessary payments to claims and so forth which would then get approved at the preceding to approve the recommendation for the resolution authorizing the treasurer recommendation to approve the update to re-entry plan and supplement 2021-2022 so for next year when we have the state of msdwc review of 2022 we'll start out with if you approve this tonight another change or an update to our reentry plan and so my recommendation is as per what is listed in your board packet the quarantine timelines that would change and so this is a supplement or this is an update to our re-entry plan and supplements just kind of
075go over this for people who are watching on facebook that may not necessarily caught what we're about to vote on i'll explain it my best understanding and if there are things that you want to change feel free to do that mr keith currently our quarantine policy is that if you a student or staff member test positive they're quarantined for 10 days this will allow us to allow them to return after five days but starting a day sixth if they're asymptomatic or their symptoms are resolving they can return on day six as long as they wear a mask from the remaining five days of that original attack that gets them back into school quicker also fever-free for 24 hours without medication extracurriculars may resume after the fifth day as long as six days wear a mask
076at all times except for when actively performing or actively playing during that extracurricular activity so that does give us the option of coming back on day six instead of making you wait 10 days the other part of this is the close contacts to a positive household member that if you are close contact to somebody that's tested positive you may also return on day six after only a five day quarantine as long as you are willing to wear that mask for days five through ten again extracurriculars would be uh similar to wear a mask on may 6th except for when you're actively performing or actively playing in that that extracurricular activity so we are making this i guess the cdc has changed that apparently the science has changed so based on cdc recommendations we are doing
077this in an attempt to get students back into the classroom and staff members back into the classroom quickly more quickly so we do have again tell me who that i forget okay so we have a recommendation to approve that update uh to the re-entry plan and supplement all in favor say aye all right okay that's what it is uh we have no unfinished business no forward policy any items from public comment to the second thing yeah bounce off the satellites sure okay the items from board members all right