001allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all future board meetings may 25th june 8th and july 13th all of those will be here at the regular time of 6 pm didn't see any revisions to the agenda so we'll just go right into public recognition uh recommendation to approve a 750 donation from first farmers bank and trust for staff appreciation meal provided by pizza king that happened last week recommendation to approve 400 donation 300 from hoosier chiropractic and 100 from dawn hess or northfield baseball recommendation to approve the anonymous donation of enrollment in the casey's reward program for southwood elementary recommendation to approve 200 donation from dairyland seed for south wood ffa recommendation to approve
002the donation of office chairs to metro north elementary for bachelor church christ a recommendation to approve 630 donation made in memory of mrs julia keyfavor to the little norse preschool at metro north elementary and a recommendation to approve the 19 donation from general mills box top for education for southwestern school recognition mr boone i guess you're up first i know that was the only one i just spiced it up a little bit no thanks for thanks for letting us come and talk about what's going on at southwood elementary school uh you mentioned the pizza king donation and last week was teacher appreciation week's staff appreciation week uh very much appreciate that i also had a lunch provided by norman and bunch of orthodontics and andrew dixon brought bagels for breakfast one morning and so i
003just appreciate our community partners recognizing the hard work and showing some appreciation for our staff throughout the week last week so um thank you for that a couple of things that i put on the spreadsheet for this week first being i want to thank our local kiwanis organization and i believe that there is a little bit of friendly competition amongst a couple of members of civic organizations in the room so i want to you know kiwanis is a is a noble group and i'm sure that the others are too but the kiwanis did make a donation they've done this for the last few years to our fifth grade um students or fifth grade readers who and so they every winter of late winter we get a letter from howard holden and he is overseeing this
004and fifth grade is allowed to select a novel and every student went home with a copy of the novel this year they voted on a few options and they chose pax uh pax which is about a uh fox that gets adopted by a little guy that was found in the woods i haven't read the whole story but actually we just brought four h pigs home yesterday and uh there is a pig named pax and barn it says obviously an impressionable story so um thank the kiwanis for that and then um i wasn't sure what else i could say tonight so i i asked the teachers to give me some material and actually i've got some tangible material um this is jane candle teaches sixth grade uh language arts does does all the reading and has
005a section of writing that she does but the book report assignment for the fourth nine weeks uh once they completed that all of the students turned their book report into a t-shirt and so this one was done by jelena um the wish tree and so like they they took you know everything that they've been learning you know throughout the year theme and just all story elements uh and incorporated that on their book report t-shirt summary on the back and they illustrated each one so i picked out a gal and again cameron did this one and this one is called drums girls and dangerous pie so the title in and of itself uh i might check that one out and see what that's about so but uh no just i know um all throughout the year
006just some cool things going on um was in mr jimmy's class the other day and they were talking about forces and different things and so they're going to be shooting off some rockets and racing some boats that they make and so just a lot of neat things which it's cool this time of year um one thing that's also happening at southwood elementary is some some test fatigue uh you know our third graders uh i read right there before spring break and then um the ilearn window you know it's a it's a month-long window and uh it ends this friday anything a month we've got all kinds of time but uh you know just the the tests that you have to take and then of course this year we had some kids that were in quarantine
007during the tests and so uh just like you know keeping track of who needs to still take what um and we're mr greg offense but we're ready to be done so but that's that's what i have for something all right well thank you very much i know you need to take off so you're welcome to go and thank you for sharing those things so have a couple of others so the southern high school community would like to recognize mr hickman and mrs kiefer for the outstanding performances from bannon choir students this last week the junior high band and choirs performed on tuesday the high school band choirs performed thursday teachers were able to navigate students coming and going during due to quarantine issues and still deliver an outstanding performance i was able to go to
008the high school performance and particularly mrs kieffer that was her last concert because of course you know that you accepted her retirement this is her second retirement there was some talk that you know they would love to have her back but uh i think she she would love to retire but you just never know what happens uh with who who applies for the position and maybe they can talk her back into it because a lot of kids were trying to so we'll see what happens there and then also according to the may 10th regular season poll produced by the indiana high school baseball coaches association southwood is ranked number one and 1a baseball they are currently holding 13-2 record way to go knights that was from mr mcdaniel and then mrs moore at metro north
009would like to graciously thank bachelor creek church of christ doctors gorman and bunch and msdwc for honoring celebrating and appreciating our staff last week and i'll probably say some more about that later too but a lot of things did happen of course mr boone shared that tonight also that's all i have this time okay comment agenda items only you have a 10 second delay okay moving on to can if somebody does say something since i went fast interrupt me uh consent agenda items approval of the minutes from our last meeting on april 27th all in favor say aye financial claims looked kind of like this time didn't it last time covered a couple weeks because we didn't have the one board meeting [Music] not much difference in payroll there uh kind of on a low
010end really uh just comparative just looking ahead some of the next payrolls maybe a little bit bigger as we end the spring seasons with coaching and the end of the year stuff with things like department chairs and yearbook and all that type of stuff um plus some additional pythons that we'll talk about here later so those could be a little bit bigger [Music] really not much to go over here since we talked a lot about it at the last board meeting because we covered it for the month of april this uh erd month of march this represents the end of april uh and so um education fund balance went up about a hundred thousand dollars so it sits at 6.5 million but um nothing else to really discuss we'll start to see those federal fund
011dollars again those are reimbursable but start to see new fund accounts being spent out of as we get those esser dollars in [Music] uh the other thing there and again we don't have to go over this but i always share with you guys and it's good for the new board members to to see uh i lay out our budget calendar timeline as we prepare i know it's only uh may but soon i'll start working on our 2022 budget and it just kind of lays out and maps out the timeline because there are things requirements and deadlines that we have to meet uh for uh submission and so just kind of lays those all out so that we meet all of those statutory deadlines when it comes to submitting our budget for next school year so
012start working on some of that stuff here and there it really starts to pick up over the summer but that just kind of lays it out we're looking to do our budget hearing and adoption probably around september which is typical but allow for some flexibility if that needs to get pushed back down the road we can still meet our timelines all right moving on to hr under [Music] there we go under employment uh catherine singleton paraprofessional at southwood high school effective beginning next fall stacey james special ed teacher at southwood elementary beginning next fall on their resignation we have jack givens an educational diagnotician at wmap and nick technology assistant at whites and those are both effective at the end of the school year number 124 employing 124 leave beginning we see the eight weeks
013there towards the end of june remove the human resources report washington second to approve from human resources i'll ever say all right i've just got about two or three little short ones over starting with um indiana school boards association obviously tracks all of this is just good data to know but they track all of the bills in this last legislative session which was the long session which was budget um they were tracking 179 bills out of 1025 interesting to know and of those k through 12 education bills unless the list that became law were 41 and then overall there were 219 new laws that were enacted by indiana general assembly so 19 of the new laws are relevant to public education so if anybody keeps track over the last four sessions that's 148 new laws
014for our schools so just interesting to note our little you can some of you can see it from here but our education indiana code book i don't know we'll need to get heavier shelves or something to hold all that all the time so anyway interesting to know yeah it's just interesting also just one again everybody's done this but also just thank all the partners that have helped us with the staff appreciation it's teacher appreciation week and we include all staff including of course you already took care of accepting the the donation from first farmers that was a total of 75 pizzas that were delivered to the schools and so we appreciate pizza pizza king for also helping with that bachelor creek of course that was mentioned too they allow people to go to where do
015they allow them to go to um on on friday to pick up something to drink so we appreciate that and you've seen all the other things that happen it's interesting to note another person called like on wednesday of teacher appreciation week and asked if there's something that they could do for everybody and i said well why don't we do it a different week because there's so many things going on with donuts and pizza and all those different things so it's great to have a community involved and supporting our our schools i also just want to recognize uh laura lange bartles putting that new website together she got some help from a lot of different people but organize it and hopefully you've had a chance to look at it it looks great it'll be obviously a
016work in progress um but it's uh that's really good and a lot of time spent on that and then finally our own todd daisy was a part of this but wabash area community theater gave us a little thank you wabash area community theater board of directors the cast of play on and all the patrons would like to thank you for your generosity to letting us use the norfolk auditorium the facility is first class and ventilation made all of us feel very comfortable we thanked you each night but wanted to put it in writing as well the show was a huge hit and appreciate the role you played in our success thank you again for your faith and trust in walmart area community theater we appreciate your support which was signed by the whole cast including
017todd daisy so thank you very much for that so i was not able to go but i did hear it was really good i know a lot of people that have gone so um you have anything you want to say about that did you have fun yeah we did and it was i was impressed i had never actually been on stage before other than direct in a student teaching experience but that was a couple years but to see and it's changed and there's been a lot a lot of stuff backstage that i was impressed and yeah thank you okay curriculum report let's hear about that testing yeah the good news is that's all wrapping up i did want to make the board aware that we received information from the department of education that they actually
018reduced our title 1 basic and our title 1d grants and so laura and bear and cheryl and chris and cheryl like all of us had to come back together and redo all that financials and so we're able to cover those costs but the new board members might be good to learn that even though we were promised these funds last summer we've already spent the funds and a grant that was approved they still came back and reduced the funds and so even money were promised doesn't always hold true and so um so we were able to make the covers it wasn't it was a significant amount but it was still a lot of work and so hats off to everybody that covered all that stuff and so it's not necessarily the the money too but all
019the time you just heard of everybody that was involved with that and just to do it and that's it that's frustrating and they i don't know why it happens like that but it does there's no rate ratio not on this particular grant but we usually hear things like they they miscalculated one year they had to include voucher schools and they didn't include doctor schools in the original formula we're at the 10-year cycle a five-year cycle of paying all that back it's i didn't hear this particular one but it's every time there's some new reason it's not necessarily always the state of indiana because it is a federal grant so they're probably just getting that you know they're just the middleman and has to yeah they have to let everybody know and be a spokesperson for
020the bad news but yeah but i was told i needed to end early because norfolk is looking for a presenter tonight for their we need to have an appropriation hearing an appropriation hearing is so that we can actually get permission to spend already said we're going to but we actually talked about where it's going to go but we haven't actually given ourselves permission to do that so under indiana code i actually have to open this meeting as an open appropriation hearing meeting and it is now open to the public and it is now closed but you're not here so uh so at this point uh we have on the board you see in the uh page it's up three price a resolution exhibit a uh to appropriate the funds that uh that we said that
021we're going to use last uh last time uh for the uh projects that are gonna be that the bonds are going to be used for yeah i don't i mean we explained it pretty well it's just uh we just have to have appropriations to allow us to spend the money that we get from the bond sale on those projects that we discussed from the bond hearing and that's all that resolution does is allow us to appropriate that two million dollars i moved to the resolution motion second to approve the additional appropriation resolution all in favor say aye uh the next thing is exhibit b a final bond resolution and i'll let uh chris i won't steal a sentence it's laid out in explanation to you uh really it establishes the amount to be borrowed the
022maximum terms of repayment the maximum interest rate things that we've already discussed it also contains the details about the bonds it includes a a resolution that ratifies the publication of the notice of sale of the bonds and establish the maximum cost an underwriter bank may bid for the bonds it establishes a bid committee who will award the bonds to the lowest bidder that big committee that is mike and myself and jim elizondo from stifle and then the uh it also includes the form of the second supplement to master continuing disclosure undertaking and the registrar and paying agent agreement which basically because of the securities and exchange commission they require school corporations to enter into a continuing disclosure undertaking as part of the bond issuance which means i have to report financial information um quarterly in
023regards to the bond per this continuing disclosure disclosure undertaking as well as requires us to annually share financial information to the sec's emma database which ice miller who is part of our legal counsel for our bonds helps us with that process you guys want that restated so that resolution was several several pages but that explains what is included in the resolution so to approve the final bond resolution as outlined in exhibit b all in favor say hi okay recommendation to approve the wolf commercial roofing for the high school roofing project yes so our we had our bids uh come in i don't remember the exact date on top of my head i think it was may 4th uh was when the bids were due we had three individual companies bid for that wolf commercial roofing
024incorporate was the lowest responsive and responsible bidder they're the ones that actually did our roof project this summer at the high schools so they are familiar with our roofs and so our recommendation is that we would go with a wolf commercial roofing at a bid of eight hundred and eighty four thousand five hundred fifty dollars and i think when we looked at what we thought the estimated cost of that would be it was around 920 25 000 with that so slightly under what we anticipated um and we were we were glad that a couple of those bids were open first besides that one that was like 1.2 million dollars so um so that's for both that is the total cost and it's understood along well with these guys so once they are approved hopefully then
025we can set up our meetings to get things scheduled they don't know exactly when they'll be able to start hopefully in july but that may get pushed back a little bit depending on materials and so forth on their end but again the deadline for that is to be completed by the before the end of 2021. that's what we'll just get into yes yep i'll move to approve your recommendation a little bit so motion a second to approve wolf commercial to do the high school roofing project on third or south all right okay recommendation to approve payment of pandemic stipends and positions uh out of the esser grants so we are um in the midst of looking at sr2 right now and then there will be sr3 that actually mr gray gets to write all those
026grants and they actually show us what what we can receive and then we have to actually put in permission actually write the grants and actually have those approved and so the pandemic stipend that we've already discussed would be a thousand dollars for all of the employees and then positions uh we're still working on those but a couple of social workers a dean of students paraprofessionals of the buildings and and if you recall because i always have to look it up to elementary and secondary school emergency relief fund are those sr dollars that we're receiving and so we have to have that approved through the state but also we have to have board approval and so i am recommending that we you approve the payment of those pandemic stipends and the positions out of those funds
027and i will say though we may bring some other things to you because we also have s or three dollars that we don't have we haven't even had the grant given to us yet we know what's anticipated and what the monies that we will receive but we don't necessarily have anything to be able to write the grant yet correct mr dre that's right so that's the recommendation on the answer okay motion and second to approve the payment of the pandemic stipends and creation of the physicians under the essa grant money recommendation to approve a memorandum of understanding with the msd of wabash county teacher association so that's another one um so since these monies are available that can be bargainable and we're not in the negotiating season right now that really doesn't start until officially
028until the mid-september so basically we just work with the education that's what the msdwc education association that's all those letters stands for so i'm just recommending that this is a very simplified mou but it's basically just states that those stipends will be paid to the teachers that were here during the school year and finish the school year so it's all there on the board any questions just a one year deal in a second to approve the memorandum of understanding to actually pay the teachers uh that's for grant money all in favor say hi okay recommendation to approve the 2021 2022 grade configurations at metro north elementary to be pre-k through two and sharp creek elementary three through six grade this is interesting to know we've already discussed this a lot and basically the state also
029has to if we have a change in our configurations of our schools we have to basically not really apply but just make note of that but when i start doing that and filling out the jot form it was called they said you also have to have school board approval even though we've talked about it and had all that but i didn't really know that i think we talked about that five years ago that it could just be done by but it has to be approved by the board so it's interesting to know we haven't had any changes so but this is a change and it has to be approved by you as a the governing body uh for me to continue that jot form and i have to to forward the minutes of this meeting
030to them to have that changed so that is the recommendation we've already talked about a lot of fun reconfigurating as moving a grade changing grades within a building yes because they already identify that building as these grade levels yeah so that affects our title grants and we get certain amounts for different grades and so that has other ripple effects even if you change names too that has to be there's a lot of different categories that were typically we haven't ever investigated and like i said i didn't even know that until i filled out the job form and i actually gave him the letter that we sent to all the families but they said that's only for the charter schools because they don't have they don't necessarily have a board so the board has to prove
031that so you learn something every day you mentioned the grants but i don't want how's that going to change so um we have to spend certain percentages based on the percentage and the number of free reduced students in a building and so by having adding ability to sharp creek now we'll be obligated to spend a larger percentage of our title one funds there and since we're removing a grade from rich north we'll be required to spend less money there and so it's all a ranking system there and i was just thinking well it could also impact accountability um because metro north now has third grade which is a testing grade but next year they won't have a i don't know how they won't have a grade they they always go with the school grade above
032them so whatever shark creek's great is there's metronomes yeah i believe and interesting to note this will definitely change but a week ago looking just at enrollment um it was exactly the same that we'd look at metro north next year would have approximately 255 students and sharp creek would have 255 now that's going to change and hopefully more in both buildings but it was just interesting to know because of the preschool classes compared to a smaller you know we had that sixth grade class that has four sections they're moving to to the to northfield so it's going to be smaller there and then also we do not have the rise classroom next year there so in reality we're only moving one more section because we're losing the one room for the rise classroom and we're
033losing the one sixth grade section because there were four now there's only three and then we're moving up three so it's not not changing a lot necessarily so but it makes more sense that we can allow yeah well it makes sense because we would not be able to do the other uh preschools if we kept third grade there so i moved to a great configuration approved the great configuration of metro north and sharp creek all in favor say hi hi okay recommendation to approve an extended day out of state field trip for northfield's ap physics chemistry and calculus classes to go to cedar point on may 14th 2021 just in the nick of time they got to it [Music] we've had to actually approve stuff that would already in the past so so just for
034fun i've always thought about just saying no but you know you work at whatever you get the board meetings too but anyway this to approve the northfield trip to cedar point all in favor say aye aye they appreciate that that they're not going to ask for your phone number there's no unfinished business board policy we'll give a 10-second delay here for public comment on anything you do have a question okay aaron roth asks do you have any thoughts about making masks optional for students in the 2021-2022 school year we have no idea at this time it's too early to tell and that's not necessarily msd of walters county that would be the state of indiana and executive orders that are given to us that's the one sure items from board members do we have to
035follow that we don't have to we could there's been which boards have not followed executive orders i would think that that would be uh yeah i don't know yeah i don't see what language is in the executive order before we came to a policy that's contrary to an executive order i have a feeling though we have people storming the gates [Music] this year a positive way to figure out what happens over the summer all right so know what it is from board members work turn