February 25, 2025 - Maconaquah School Board Meeting

001I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Craig, please. >> Lord, we come before you and thank you for this opportunity to represent our schools both in attendance and in being on the board. I thank you Lord for each and every person who's dedicated their lives to the betterment of the kids in our community. Ask I just ask you for wisdom in every decision that we make and grace and your name. Amen. Amen. Thank you. With that, I'll call Know School Corporation Board of School Trustees February 25th, 2026 meeting to order. Roll call. >> Frank Spencer >> here. >> Greg Bington >> here. >> Andrew Adams >> here. >> Alan Wilson

002>> here. David Shabbo >> here. >> Tim White's here. Robert Day >> here. >> Additions or deletions to the agenda? >> No, sir. We're good. Okay. hearing. I'll entertain a motion to approve the agenda as given. >> So move. >> Second. >> Any discussion, comments? >> I think the only comment I'll have is um when we get down to new business, there's quite a few uh big ticket items on there and we'll do roll call votes on each of those instead of proclamation votes. So just to give everybody a heads up. So hearing no questions. Uh all those in favor signify by saying I. I >> oppose. Same sign. Motion carries. Brings us up to student Rotarian January and February. >> Yeah, I have a couple Rotarians here with us. I'll ask Abby Green to

003step up first. I'll do a little little reading about her and then get a picture and she can shake the board's hand. So Abby Green, January Rotarian of the month is Abby Green, daughter of Jason and Cindy Green. Abby has been a member of the French club and Sunshine Society and currently holds position of vice president and national honors society. She has also been on girls bowling team. What's your score? What's your best score? >> Score was like 180. >> Pretty respectable. Um and two years on the tennis team. All right. Two years on the tennis team. I'm sorry. Two years on bowling team and four years on the tennis team. Outside of school, Abby participates um in table groups at Bridgeway Church and attends Abundant Life Church. She has been dancing at Christy Wright

004School of Dance for 13 years and has been a member of the competitive dance team for 11 years. She has been an active volunteer across America, Cook Humane Society, and Christy Wright School of Dance. Abby also participates in Distinguished Young Women's Program where she was named the 2026 Distinguished Woman of Miami. She is currently on a on track to graduate with associates degree this May through IvyTech uh community college. After graduation, she plans to attend Purdue University majoring in genetics and premed and then attend medical school. I'm sure at IU become an oncologist. >> CONGRATULATIONS. CONGRATULATIONS. >> CONGRATS. >> All right. Now, our February Rotarian Kylin Fuller, come on up. The February of the month is Kylin Puller. An active student at Meccan High School, she is known for her strong commitment and dedication to

005her academics and extracurricular activities. She has comp competed on the varsity softball team for three years, as well as managing both the girls and boys swim and dive teams for four years. Her academics are where she excels the most. She has been a recipient of academic M, has earned distinguished honor role every quarter of her high school career, and is currently ranked eighth in her class. Additionally, she has received an academic allconment awards, including outstanding French three student and outstanding honors algebra 2 student. By the end of the spring semester, she will have completed the Indiana College, allowing her first or to finish her first year of college before graduating high school. She will also be receiving the honors diploma. After high school, Kylin plans to attend Ball State and major in psychology. FORWARD. Good

006job. Great job. Congratulations. Your smile. Okay, congratulations to our student Rotarians. >> Okay, moving down to item 3.1, approval of minutes. Organization meeting dated January 28th, 2026. I entertain a motion to approve the organiz organization meeting minutes as written. >> So moved. >> Second. >> Any questions, comments, changes. All those in favor signify by saying I. I >> oppose. Same sign. Motion carries. Item 3.2 financial meeting. I'll entertain a motion to approve the finance meeting minutes. So move. >> Second. Second. >> Any comments or questions on that? Hearing none. All those in favor signify by saying I. >> I. >> Oppos. Same sign. >> Last item under minutes 3.3 regular meeting dated January 28, 2026. I entertain a motion to approve as presented. >> So moved. >> Second. >> So move. Second. >> Sorry. >>

007Um any changes or corrections to the minutes? Hearing none. All those in favor signify by saying I. >> I. >> Opposed. Same sign. Motion carries. Item 4.14.2 financial business. >> Yeah. Ask for your approval. Payroll claim listing check dated 13 2026 amount of $462,478.83. Check date 2 or 213 of 26 and amount of $458,82910. and accounts payable register from 12426 to 22526 amount of 1,ion10,967.32 cents. Ask for your approval as presented. >> Okay. Entertain a motion to approve financial business as presented. >> So moved. >> Second. Any questions or comments on the docket? >> Just just one question. So um I didn't see the daycare fund report. >> Okay. It's in there. Was it in there? I missed. >> So, it is on the running report that was sent to the board last week. So,

008that's updated every update. >> Yep. Yep. I'm sorry. >> So, it's one of the tabs. It's one of the tabs at the bottom. >> Okay. I missed it. Yep. Thank you. >> Okay. Any additional questions? >> Yeah, I guess I have one that So, for I'll call it discretionary spending like all the Amazon purchases. Are we doing those through purchase orders now? >> Correct. So there is a >> that's why I thought they were organized the way they are. >> Correct. >> Thank you. >> And it's it's only once a month, ladies. Is that correct? >> We are allowing Amazon orders on the 1st and the 15th of the month only, unless it's an emergency situation. So just kind of helps keep somewhat of a standing on the >> Thank you. >> Any other questions?

009Hearing none. All those in favor signify by saying I. >> I. >> Opposed. Same sign. Motion carries. Visitor comments. >> Not registered. >> Okay. So, that brings us down to item six, the personnel report. We're going to do this just a little bit different tonight. We're going to lump 6.1, 6.2, 6.3 together. and then we'll vote on 6.4 as a separate since it's an administrator position, it'll be a roll call vote. So, >> okay. >> Recommendations. Lexi Rose, preschool instructional assistant, PCE. Karen Hartwick, lead caregiver, PCE. Zach Sparks, head soccer coach, middle school. Chelsea, assistant soccer coach, middle school. Gary Porter, third shift custodian, high school. Uh Kobe Boy, maternity leave substitute uh elementary school. Lauren Echelman, sub cafeteria worker and subbus aid. Under resignations, Victoria Shown, school counselor, middle school. Mary Tenny, instructional assistant

010middle school. Under miscellaneous, Cadence Gray, transfer from assistant caregiver to preschool instructional assistant. Do you want to go with 6.4 or do you want to hit that one? >> 6.4 goes. >> Okay. Hearing items 6.1 6.2. 2 6.3. I'll entertain a motion to approve those agenda items as presented. >> So move. >> Second. >> Any comments or questions on that? >> All those in favor signify by saying I. >> I. >> Opposed. Same sign. >> Motion carries. That brings us down to item 6.4. It'll be the assistant superintendent recommendation of Justin Meyers. They came through the interview process um that the board was involved in and the recommendation came from Mr. Jernigan. So I will entertain a motion to approve Justin Meyers as the assistant superintendent. >> Second. >> I second. >> Okay. Comments, questions?

011We'll do roll call. >> David Shlo. >> Yes. Greg Beington, >> yes. >> Rex Bettsner, >> no. >> Alan Wilson, >> yes. >> Tim White, >> yes. >> Andrew Adams, >> no. >> Robert Payne, >> yes. >> That is a 5 to2 vote. >> 5 to2 vote. Welcome aboard, Mr. Myers. Thank you. We'll move on to new business. Being there is no old business. Read item 8.1 facility update. Just kidding. Nothing's broken. >> Something we don't say. >> Um like up on the screen, the construction class, we have set some projects, Mr. Holland and Craig, we have uh some projects they could do to help facilities out and also to have onhand experience. So if you can imagine, if you think about where the locker uh were at at the art wing going back to

012the auditorium, they have removed all that. Did the drywall doing the cove base. They did everything from primer to painting it. So that's a project that was really needed. And if you have a chance, it'd be nice if you take a stroll back there sometime. They have did a great job. It's been fun watching those kids and uh a lot of them just all in hands. They just need that. So, and we got a few other projects that we have lined out of, small projects we're going to do. So, um we'll talk a little bit more later on about the tunnel project, but you might want to write these dates down. March 20th through the 27th. If you're not going on spring break, we're going to clean out the tunnels. >> Alan was the first

013one to write it down. So, have you he signed up? So, um it's kind of been a the main one's been where people have just shoved stuff in there for years and years and they're rusted now. It's metal and stuff. So, we are going to take turns and about four of us, we're going to split it up and and spend at least the whole spring break cleaning. We we have to remove that for the uh the architect. So, and we'll be making a scrap run, I'm sure. But that's kind of what we're up to during spring break. Um, I'm going to give everybody the option if that's the way they want to do their spring break and their filters are changed and PMS are done. We're going to let that happen. So, um, we're mainly

014right now, it was a joke to you guys a few minutes ago, but I sent out an email to my staff, every one of them about a week ago. We made it through the winter with not one co coral busted. That's about a $30,000 fix. And that's from these custodial staff knowing what to do, leaving waters dripping, leaving doors open, walking buildings twice a day on the weekends, uh, all my head custodial and Keith types, making sure temps are up where they need to be. So, I think this is the first winter since I've been here, we've not had a broken pipe or anything. So, I think everybody understands what we got to do to move forward on winter months. So, and teachers were understanding about leaving doors open. There's a lot of times they

015don't want teach they don't want people in the rooms because of confidential paperwork and stuff, but they were really good about it this year. So, um fire marshall shows up once every 3 years unannounced. >> Um we did have a few violation, but we had them all cleaned up in 30 days. Uh the principles took the challenge on to anything that was had to do with their staff, they made sure it was done. Anything on my end, maintenance made sure it was done to meet the requirements. So, we got that all taken care of last Friday. And so, we're in good standing with that. Um Richard Hayes is doing his uh winter cleanup now outside with sand and getting that cleaned up and getting winter trash picked up and trying to get the yards put

016back to where they need to be. So, that's kind of what we're doing right now. So, does anybody have what 6 a.m.? >> Yeah. >> Uh, do we have thermal guns in each of the buildings for them to go around and uh shoot temperatures? We do not I I know that we have two of them. One is kept in key sty work truck. The other one I have. We're very careful about leaving them laying around. >> Sure. Okay. >> Because people don't understand your zones. You have one teacher that's hot at 68 and the one right beside it is freezing. If I adjust one of those temperatures, it affects that whole zone. Sure. >> So, we're careful about leaving them laying around if there was a time that >> I'm just thinking about when you're

017when the U custodial staff or your in facilities team are walking around on the weekends and they're trying to read temperatures if they had >> several guns where you could shoot >> what they can do. Yeah. And they can go to their computer and pull up the train system and it will tell you your settings and what that room is actually reading. >> All right. So, and if they doubt it, they all know where that guy in my office is. >> Okay. >> So, >> thank you. >> Uhhuh. Anything else? >> No. >> 62. >> Great job, Catherine and your staff. >> Thank you. >> Getting through this winter. >> 8.2 donations approval. >> There are no donations. So, we have nothing to approve. Correct. 8.3 overnight field trip to Washington DC. >> Yeah, if

018you look in your packet, you should see from Matt Barnett um an overnight field trip to Washington DC. Um as is required by board policy. Um they're going to stay overnight there in Washington DC. It's been a trip we've done for many, many years. Been a good trip for those kids. Um and he has that all planned out and it's if you look at what's written out, it's it's pretty well planned out. So ask for your approval. entertain a motion to approve the eighth grade overnight trip to Washington DC. >> Some move. >> Second. >> And this looks like it's for next October. >> Yep. Next fall. >> Okay. >> It allows them time to fund raise. It is pretty pricey, >> but it does allow them time to fund raise before the trip. >>

019Any other questions or comments? Hearing none. All those in favor signify by saying I. >> I. >> Oppose. same sign. Motion carries. Um, brings us down to 8.4 1:1 device purchase. >> Yeah. Chris is going to talk to us a little bit about one to one devices, >> right? Yes. So, it's that time of year kind of. We're a little early. >> No, I haven't. I mean, now we're good. Um, so it's that time of year where we're going to buy fifth grade and 9th grade devices um for to keep up with our refresh plan here in Mcconic Wall. Uh we usually do first grade in the fall and then we do fifth and ninth grade around this time. Um we jumped on a little bit quicker due to um there's like a chip shortage

020and AI and all that good stuff that's causing those prices to jump up. So we Craig and I decided to jump on there quickly and get prices so we can kind of lock those in. Um so in that proposal I have in front of you, it will be for fifth and 9th grade. We're looking at a 20% overage. It's going to come in at $93,58755. Um, and that's for an HP Google Chromebook. Uh, that's non-touch. This is our first time ever buying HP for Chromebooks, but we've been buying teacher HPs for 15 years. So, we know it's a a solid product. Um, RTI is the company that we're going to buy it through, and they are the number one reseller um of HP in Indiana. So, we feel good about them jumping in there. And

021then also I met with them last week said, "Hey, we're buying kind of early. Um, can we delay that warranty till this summer?" So, usually when you buy something, the warranty hits as soon as you buy it. Well, they will start our warranty not uh June 1st. So, they bought us a couple months of warranty, which is really nice. But, I did get an email yesterday saying, "Hey, you got to get that order in because I can only hold your pricing till this Friday." Um, so that's why we want to get this in front of you um for your approval. Any questions about the purchase? >> Did have a question. I saw the 20% overage. Where have we been in terms of the overage needed to make sure every student has a laptop? >> Um,

022we're a guess. >> Where's a guess? I will say our repair has kind of gone down. We we've implemented a new link system. Once Craig come came on, we decided to partner with the food service department. So, we're really good at anytime you break something, we're billing you and the parents getting that bill that week or the next week. Christina Cablewood out of the high school is doing a tremendous job for us and we've seen our our repairs go down. Um, so to your question, could we probably do maybe 15 maybe? Um, but we're really good at come fall break time if we have extra devices, we'll update a cart at the kindergarten level. Um because if you look at my plan, we're not hitting the kindergarten level ever. Um so by buying that overbridgeidge,

023we kind of see where we're at and then we take those devices and then we we outfit the kindergarter class. So we've done two years of that. So two kindergarten teachers have gotten a new cart come fall break time. So they they get pretty excited about that. So >> question is not to lower the percent. >> Yeah. And we do all our repairs in house with our students and we buy parts and um with that repair program that we have where the kids break it, we build them, they pay for it, then we take that money and that's how we buy our parts and then I have, you know, like Landon last year would would do the repairs in house. So, good question. >> Yeah. >> Are you going to start seeing a huge jump

024in price? Because my IT guy told me today by just kind of like you said, buy now. >> Yeah. Well, I've not seen it. I've talked to some vendors and there's like this is probably worse than COVID years when it came to buying devices and shortages and all that. Um they said they used to be able to hold that price for 30 days and now they can barely do like 14 to 15 days to hold that price in. Um we just got very fortunate that this company had a lot of those devices already in their channel and kind of secured for us. Um so we could jump on that. But if we waited till March, I would think at least maybe a $50 to $100 increase. when I was reaching out to other companies like

025CDW, they're like that price, I would jump on that if I were you. So, you hear that from the vendors. >> Yeah. >> Okay. >> So, prices of these devices versus what we when we first went one to one. >> Yeah. We used to be right around $500 a device when we were first going one to one. 5 to 550 for a Windows laptop, about 500 for an iPad. Um, so that price has gone down, which has been nice. Um, and the Chromebook management is so much uh smoother for us. Um, but yeah, we're looking at what two about the same last year as we are this year. So that's that's good news, too. >> So that non-touch piece is a really big part. So a touchscreen Chromebook costs an extra $100. Um, and then

026when they break it, it's like 110 bucks for a new screen. I mean, yeah, we do it in house, but still that adds up quickly. Um, so it's nicer for the parents, too, because a not touchscreen is only, you know, $10 to $20 for the parent to to pay versus that 110. So, >> any other questions for >> Are there other tech expenses that we're looking at that could also be impacted by the rampid price increase? >> Well, I was talking to Craig about that earlier today. We our scale server node, we have three of them. Um, they are about 5 years old. Um, we'll be looking to upgrade those in the next couple years. We did have one that went down last week, but I have it set up in a way that if

027one goes down, the other two will pick up the load. Um, they it's a 5year warranty, so they're actually going to send us a new chassis next week, um, under warranty. Um, so saying that, I used to pay, you know, 10 15 grand for a server. You're looking at like 20 25 grand a server now. um uh switches. We we just secured a deal with uh -ate and that pricing looks about what we expected um compared to last year. But yeah, I will say I mean it's going to start kind of bumping up with AI. >> Yeah. Scheduled big purchases. >> No, we do a pretty good job on staying on top of the refreshes. >> Yeah. >> So to answer that more thoroughly, e-ate, are you familiar with that? >> I've heard of it.

028It it is a subsidy program is what it is. So federal government subsidizes >> here at Meccan we pay 20% of sticker price. So for switches, access points, battery backups, mechanical is only um the the government will pay 80% of that cost and that's based on your free and reduced lunch count. Um and then we pay 20% of that. So so that's really to keep us up and refreshed um with today's stuff. That's how we can do it. Thank you. >> Yeah, >> great job, Chris. Thank you. >> Okay, with that being said, I'll entertain a motion for the one to one device purchase. >> So, move second. >> Second. >> Roll call, please. >> Dave Shlo, >> yes. >> Bington, >> yes. >> Rex Bner, >> yes. >> Alan Wilson, >> yes. >> Tim

029White, >> yes. >> Andrew Adams, >> yes. >> Robert Dane, >> yes. Thank you. Thank you. >> That brings us down to item 8.5 26 27 food to school co-op contract. >> This is the time of year Julie Windsor loves to speak in front of crowds. So next couple are going to be hers. So Julie, you want to go over that? >> Yes, everybody knows. So, um the this contract uh for the food to school co-op, this is basically the second of a four-year contract that I signed last year for our main suppliers for food service commercial and um Deans Company. So, >> if everybody remembers years ago, we used to have to take bids and all that stuff and this keeps us out of doing that by being >> a lot of work. Takes

030a lot of work off of me. Yes, that's for sure. Okay, I'll entertain a motion for item 8.5, the 2627 food school co-op contract. >> So moved. >> Second. >> Any further discussion or questions for Miss Windsor? >> This co-op has probably helped us keep a decreased prices on things rather than individual bits because of the quantity. >> Yes, absolutely. >> I want to make sure it's still the case. >> Okay. Hearing none. All those in favor signify by saying I. I. >> Oppos. Same sign. Motion carries. Um 8.6 food service purchase. Now you're going to buy more equipment. >> Buy more equipment. Um and this isn't a really exciting thing that we're doing. Basically uh to keep with uh compliance with uh the health department, we need to purchase a three comp sink for

031our middle school. Um that's an Indiana uh code for food establishments. that you have to have a three comp sink. Um, kind of for a backup for your dish machine. Um, but with that being said, we haven't had one in the middle school for a while. And if I've had any breakdowns with the dish machine, we've had it taken care of that day. So, we've never really had to wash the dishes. But, it's a compliance issue. So, that's the reason for this purchase. >> Okay. I see there's three total quotes here, right? So, >> are we taking the low bid or we >> go with the lowest bid? >> Okay. So, the low bid would be is it Shuert? >> Yes. >> Food service at $69,147. Correct. Okay. So, I entertain a motion to approve

032Shuert Food Service for the new three compartment sink at the middle school for $69,147. So moved. >> Second. >> Any questions or comments? Any questions? >> Are we covered at the other schools then? >> Yes, every other school has one. >> Okay. Is this lined with platinum and gold? >> It's a lot of money >> for a s. >> Yeah. >> Like a space shuttles. Yeah. >> Any any additional questions? >> No serious questions. >> Hearing none. All those in favor signify by saying I. >> I. >> Oppose. Same sign. >> Motion carries. Brings down to item 8.7. Tyler Technology. >> Yes, Jen's got a little something there for you. If you remember a couple of months ago, we did have a um item on the agenda early uh for Tyler Technologies that was pulled

033when more information. Since then, uh Jen and I and Katrina have met uh countless times with those two vendors to see which is going to be the best fit for us moving forward. So, Jen, take it away. >> Correct. So um when I came here started working um and started working in our software process with comprol and I started looking at it and I thought oh my goodness this is the same program exactly the same as when I worked over 30 years at or cook schools um the only difference is they've gone cloud-based nothing much has changed about it they're not moved up with any of the technology um so we started looking at Tyler technologies and Tyler technology may sound familiar because we use them for our um transportation for Traversa in our buses.

034So our routing software, we use them for that. And then they're also point of sale service that we use for our daycare um transactions. So any of our tuitions are ran through pilot technologies. This system will be um includes all of our core business processes. So everything in HR, hire retire, everything in the business office that it is that we are preparing. So as we looked at this and we have talked with voice we have sat down with the president company um some of the pain points that we have with voice as you can see here there's real no real workflows so it doesn't easily flow from one system to the other HR doesn't speak well to payroll um we're always having to send emails or office hey can you change this um reporting is

035very standardized we cannot Um McCrae comes back and says, "Hey, can you give me some information on these things? We're having to sit and run two to three payroll or reports and combine them all into one nice simple software um spreadsheet so Craig can look at it and see it." Um our K time has always been an issue. Um it's a separate system that all our employees will clock in and out of and it's at one station within each building. Um our time server is always going down. we're having to restart it quite often and Chris has informed me that that server will eventually have to be replaced which is an additional cost to us. Um when we are on board new employees as you know they come in our office we hand them an

036envelope with papers. So they're filling all these papers out. We're having to input input those items into our system and it just doesn't flow very well for our employees. And then once they're an hourly employee they're put in the system. you have to go to the high school, do a fingerprint, so then they can clock in and out on our system. Um, purchase orders are pretty basic. Um, but everything is paper. So, we have paper purchas orders, paper invoices. Um, all of our vendor contracts are paper. So, a storage system um, besides file cabinets would be really great as we try to lessen the cost of paper that we have. Um, so those are just some of our pain points. So what we're looking at is just a fully integrated a modern system that you

037know is in the 2020s. Um and it just has the workflow processes to make it easier for us to be more efficient back there in the business office and here at the corp office. Um so those are just some of the benefits and the things that um we've seen that we think will make us a better customer to or better for our customers which is employees in our school corporation. Um, so what Tyler offers us, so it's one fluid system. Um, all of our reporting is said point and click. So Craig comes back and says, "Hey, I need to see this group of p people, what they were paid for this week, and how many overtime hours did they have?" We can easily select what we want, spits out the report, and it's easy to

038run. Um, time and attendance, it'll be it'll be a desktop system or we'll have a remote access. sorry, excuse me, access to a mobile um system. So employees are able to clock in and out on their phones. They're able to go onto the phone. If say I need to change my direct deposit right away, I close that account. I can easily join through the viable app, click on what I need, alerted back to payroll. She's able then to say, "Yep, approve it, and it's done." There's no um them printing out the paper, filling it out, and sending it back into the office. Um employees will be able to see their time cards in real time. They can make corrections. They can request time off. And another great advantage is for our principles and our supervisors.

039Say we have a snow day, they're not on campus, Katrina's ready to run payroll, and they haven't approved their paytime, they're able to pull up their mobile app, they can approve all their time cards and everything right here at home if they're not on campus. We don't have that capability now. purchase orders, everything will be pretty much the same. Um, content manager is that's housing all our documents. So, teacher contracts, POS, invoices, vendor contracts, everything will be housed in one central location where we're able to find easily what we're needed. And was just going through my first audit here at Macakawa. Um, auditors come in and they request samplings of voice invoices and POS. I spent several hours out in this lovely dingy garage pulling through boxes and plumbing out documents and paper cuts and

040then giving it to auditors. And so we're hoping that will lessen the time with them being here and also make things more efficient to give them the information that they need in a timely manner. Electronic procurement is pretty cool system. So basically this will allow us to put on the system exactly what vendors we want everyone to purchase from. So those that we have contracts with, those that we get the best deals from, teachers, principals, anybody can go on there, look at the vendors they want, find their best prices, click on a button, and puts in a shopping cart that goes directly then to our ECA treasurers, and they will approve, principles can approve, they'll be able to see exactly what is in that line that they're wanting to spend that money out of. If

041they have the budgeted money, sends it over to us, we get an alert, I can see it, approve it, it's done. Um, and then we have up-to-date budgeting information on exactly what's in each account for um, our information. Our ECA treasures are currently on a different platform. We don't even have any access to what software they use. So, their ECA software will also be included with us, which gives us a little bit more internal controls and watching over what is happening out in our buildings with our ECA um, contracts. So, as far as budgeting goes, right now it's pretty much pride spreadsheets. Um, there are some efficiencies through voice, but not in the way that we need to be able to forecast um and to show a more up-to-date budgeting um with how things are

042going these days. It also gives us um the HR I think is really cool is like a positioning tool. So, we know how many positions we have within the corporation, when those are vacant, if we fill it, if we don't fill it, how can we move some people around to make some things more efficient for us in budgeting. Um, real-time reporting, some charts, analytics, which is just really cool. That'll be fun to play with if I get the opportunity to do that. So, numbers, this is the bottom line, right? Um, we have been voice has promised for years that they were going to make upgrades and changes. One of the biggest ones was their employee hub which is kind of like what I um discussed with the onboarding um for Tyler Technologies. The employee hub

043we will have that we will employees would be able to go on and fill out documentation but we still don't have the timekeeping system with the app. We still don't have the mobile capabilities that we would have through Tyler. Um and that comes with an additional price tag. Obviously it is included in that 47,000. um they are wanting to make changes and going forward, but the employee hub has been promised for about two years now and they're just now rolling it out to schools. Um some of the reporting things they've talked about rolling out, I mean Ktime is another two to three years upgrade on it and with each upgrade that they give us, it's an additional price tag. with Tyler. All the things that we talked about and then some are included. Um fouryear

044contract is $37,863 which as you can see what the savings is there for us. Tyler has promised us that number for three years. So it will be a three-year contract. Um the first year we will do a one-year implementation with them. So that first year fee will be waved as we will still be paying for our voice software. So, we'll still have to continue working in voice as we're setting up Tyler and work on those side by side. Um, we have onetime implementation fee. So, we'll pay half of that when we sign our contract hopefully here in another week or two. And then once we go live in another year, then we'll pay the additional um the other half the 275. Um so they have also said if after that first year implementation we are

045not happy we walk away and there's there's no cost to us and as you can see the return on investment for us is about 5 years. Um I just see way more efficiencies for us back there for us to be much more productive and efficient with our time and reducing our risk as we go back through our processes back there in the business office. So, um Tyler, this kind of gives a little bit of a glimpse of what it looks like. The head press. Um so, Tyler is across the nation. Um this particular program, school, ERP Pro, is not in Indiana yet, although I did just get word yesterday that Clark Pleasant did sign their board to approve. They are signing a contract with them. So, we will be the first two schools in Indiana

046to use this particular platform. Tyler is in Indiana with what they call a um new uh new world and his ERP pro program, but it's also geared more towards townships or a city type finance program. Um they still have the capabilities, but those that we did talk to, they love the system the way it is. And with the school ERP Pro that we were talking about, it is geared strictly for schools only, all school financing, um all school reporting. And um you can see there that I mean they're just the COG was very excited about it. They even looked at it um they wanted to go to it also. They just can't right now but that is something that they are looking to switch to in the future. >> Any question? >> Do you know

047what the cost is for support year one? >> Um there is no cost for support. The support is included in that yearly fee. Okay. >> Within the contract. So um it will be they do have what they call a Tyler U also along with customer service that we can use. So in the system there are already tutorials. So say I need to know how to look something up, I can pull up a tutorial. It'll give me a line by line exactly how to do those things and give you that online training. >> So the yearly fee is 37,863. >> Correct. So year one we're looking at >> year one >> 64,000 basically >> year one would be continue just to pay for voice only. >> Okay. >> And then we would have the 27,500 half

048of the implementation fee for year one. >> Okay. So the 37 doesn't come in until year two. >> Yes. Correct. That is correct. >> And I saw you said we're running dual systems for school year 26 27 but how long is the implementation time? >> It is one year. >> Okay. Yep. One year and it it's a big task. Um it'll be a lot of work and we have discussed that in the business office and with Sandy and and I mean we're willing to take that on because we know the benefits of it in the end and what it will be and how helpful it will be for us back there. So >> So the remainder of 26 is a transfer year and 27 we go live. >> Correct. So, if this is approved, we

049sign our contract hopefully beginning of March, >> March of 2027, we would go live with Tyler. We would discontinue with Boyce. Um, we don't currently have a contract with Boyce, so there's no um worries with canceling a contract with them. >> So, two years will be heavy on expense in this arena. >> A little Yeah, I mean a little Well, I mean, we it'll be a little bit heavier because Voice has increased their prices. will only pay voice the one year and Tyler then starts the second year. >> But you'll pay the 477 and the 20 whatever the implementation >> and the second pay the 27 and the 37. >> Correct. Yes. Sorry. >> Yeah. >> Is it an annual is it an automatic renewal or you got to renegotiate after three years? >> Um

050that I'm not aware of. My guess is it's an automatic renewal. like the CPI plus whatever you >> that that is something we'll have our when we sign the contract we'll have our attorney look at because those automatic renewals get us >> that's what they're going to hear >> they do >> and then is there any negotiation on an implementation fee I mean that's >> that is negotiated >> that was negotiated >> that is negotiated down >> I negotiate $20,000 off of that >> okay >> so they were at 75,000 for >> they were at 70,000 for an implementation fee yes for quote. >> Yeah. And and Craig really with him very well. So it was a lot of conversations. >> I was hoping you hit it under the form. >> I was I gave

051him some wild number and it didn't work out. >> She did try very much. I mean they flew out here. We had a rep come from the east coast and one from Texas. Flew in. We met. Um I had several conversations with them. They're very motivated obviously, but I mean I think that for them to have a place in Indiana and for us to we're first in one to one. We're first in a lot of things and so I think this will be a really uh great opportunity for us here. >> Does it give you any pause that this is new? >> No, it does not. And the reason why um accounting software systems, payroll, all of those things are standard across the US. So it's going to be the same no matter what. What

052could be difficult would be the state reporting, but because we are doing voice for the year that we are implementing with Tyler, we're going to see they're going to see my reporting that I've sent the DOE and we're going to be able to work with each other to make sure that everything is working out the way it's supposed to. And will they be able to give us the reports that they were requesting during our exit interview on the audit that we just went through? I know there was a couple that they requested that came to the board. Now, will this new type of technologies be able to create those reports? >> Yes. >> In a readable fashion? >> Yeah, they um they already do some of the reporting through their new role program that they

053use. And so um and when I have talked with them um I've talked with their product development person and they've already been on the DOE website, the SBA website and they've already looked at all the reports that we are required to turn in and they're already working on getting those prepared and ready to go. >> Okay. What about training for the staff to get everybody up to speed? Is it something they're going to come here and do or is it something that's web based that you guys do here? How's that going to work? >> Sure. So training um obviously it'll be us learning it first back there in the business office. Um they have said that there is possibility they would have somebody here to train staff but if not that is something that training

054um Katrina and I will be doing and that will be whether it's a half a day here or during a principal meeting or what that is but we will make sure that they will have that oneonone training on all the things that they need to learn as far as PO approvals um you know the time clock the approvals and all those kinds of things. So, plus like I said, they'll have the title view, so they'll still be able to go on and say, "Hey, you know, I'm not able to write the moment they haven't need right there." They should be able to search how do I approve this, and it'll pop up and give them instructions on how to do that. But I'm pretty much here all the time. So, >> will we be able

055to get the board docket reports in Excel format? I was expecting you to finish my sentence. >> Can we get the board doc docket in Excel >> instead of PDF? You don't like the PDF? >> No. No. >> I mean PDF, we we need the the PDF is the formal document and has signatures and so Correct. >> But if you're going to look at a spreadsheet, >> Yeah. >> it needs to be a spreadsheet. >> Yes. >> Or because >> there's just a lot of things that we miss. >> Understood. Yeah. So you can make sure that happens. >> Uhhuh. >> You guys excel in here? >> Not here, but I do other >> Okay. Okay. >> I just have some. >> And I've been I've been knocking on that for >> about seven years.

056>> Yeah. >> So, um, next question. How deep does the budgeting tool go? Does that extend to corporate budget? >> Yeah, it's corporate. It's corporate budget. Um, ECA has their own budget. I don't have much control over that but yes budgeting there's forecasting um it's an up-to-date budgeting system um it's very very slick very good and it it allows me the opportunity to do more forecasting and be able to go into the system and pull the reports that I need instead of running a report putting on a spreadsheet adding my numbers running another report um so yeah the budgeting process is much more efficient >> okay I have one And I'm going to preface it by saying this is a this is not a Todd Rakita accusation in the form of a question, but mobile

057clock. >> Yes, >> seems to me like could be abused. Statistically speaking, it probably at some point in time will be abused. How does that how is that secured protected? >> So geo fencing. >> That's what I thought. >> Yeah. So what will happen is they will be able to set up a perimeter that you can't clock in until you get inside the building. But also with that said, if someone were to and I don't want to suspect anybody doing anything bad, but you can go into the system and say this is where they clocked in. I can see where they were and it'll show real time where they were standing. They were standing outside the door. They were standing across from Strawtown Pike clocking in. We will be able to see that. >> Okay.

058>> Yep. But like for our buses, you know, sometimes they're meeting a bus driver at the bus at their house and that way they can talk in, they can start their bus route because we use the software with title technology. You should be able to have some capabilities in there to interface with that. So, >> I guess I'll just make one more statement on this. I I don't think it'll be a cost savings. I mean, year one and year two, we're going to be paying more. Year three will have a cost savings and then when they renegotiate the contract it'll pop. It's more convenience efficiency for your staff I think is is what this one about. So I don't see really the cost savings being the thing. How close do you think it' be Rex?

059How how far is the bogey? I mean is it going to be a big amount of money? Do you think that the jump? >> Yeah. >> I don't know. They normally in our contracts that we see they normally try to that renewal really pop it. >> You're going to try to get Craig's 20,000 back >> correct they will >> maybe negotiate another >> which which is the the issue with all of our software. I was talking to Chris today about like even like our our uh software for our servers for our cameras. We don't pay a yearly subscription for that. That's the only technology piece we don't pay a yearly subscription. all those other ones, they jump them >> every year. And and that's why I think Boyce, you see their rate is inflated versus

060what it was. I mean, I think when I started it was probably $10,000 lower than that. And that's over a three-year period. So >> they we bring in the numbers and and continually every year they have increased their prices. >> Yeah. >> Um >> so very good. purchase orders is when there will be an alert for whoever's got to approve them on December somehow. >> Yeah. So, every have a dashboard that'll be configured strictly for the things that they will be approving and processing and so they'll get an alert and you'll just click on that and you'll you approve for that. So, it's a workflow process all the way through. Um contract teacher contracts they will have the capability to digitally sign them. they'll come over um possibly even an opportunity that as a board

061you'll be able to digitally sign them too instead of handwriting them all out. Um and then they'll house be housed right in the in the program. Hopefully we can get away from piling cabinets and paper and those kinds of things. So >> other questions, comments. >> Okay. Thank you. Thank you. >> With no more questions or comments, I'll entertain a motion to approve the Tyler technology purchase as presented. >> So move. >> Second. >> Any other questions or comments? >> Hearing none. Roll call, please. >> Steve, >> yes. >> Greg Bington, >> yes. >> Rex Bner, >> yes. Alan Wilson. >> Yes. >> Tim White, >> yes. >> Andrew Adams, >> yes. >> Robert G. >> Yes. >> Thank you. >> Brings us down to item 8.8, police car purchase. >> Well, we're on a

062roll here. >> Talking about wheels. >> Wheels. >> That's right. >> Uh, so you've seen quite a bit of information come out in the last couple of weeks about an SRO car. I apologize. some information now is not available because these car people if they can sell a car they're going to sell it no matter whether we are looking at it or not. So um you have in front of you um three vehicles uh that was sent via email today. All of them are Durango. A couple them are local. Uh one of them is from John Jones um which does most of the business in in um Miami County for for police vehicles. um they cannot get pursuit vehicles um at our local Chrysler dealer. So that is why that one is in there as

063well. So uh you can see the three on there. Um I don't really have a preference. And I talked to Wayne and Wayne I think he said I would be tickled if I had any of these vehicles. >> That's correct. Um it was Wayne because I wouldn't say tickled. I thought that was a little weird. >> Tickled pink. >> Tickled peak. Okay. Um, so you can see those three vehicles on there. Um, obviously if we're looking for the lowest price, it's that vehicle one. It is a used vehicle. Um, the highest price obvious vehicle too. Both those are local. And if you want to see something that fits the police force, um, what that looks like. that pursuit vehicle. Uh if you want to know what that encompasses, it does not have a center console.

064Uh because that's where you put like the lights and the gun rack and >> radios, >> the radios and all that stuff. So that already has that removed. Uh it also has um the little light that they shine in your eyes if you ever get pulled over. I was told I never been pulled over. Um the little light on the side. Um and it all has a a different suspension in it as well. I think a different alternator is what we need. >> Alternator pursuit tires. Uh the brakes are >> heavy duty >> bigger. I'll leave it to you guys to discuss. >> Okay. So, Mr. had talked to me about this a couple weeks ago. Years ago, we we put policy in as a board. Any vehicle purchase has to come through the board.

065So, um, for 30 years I've done a lot with emergency vehicles as far as outfitting them and stuff. And we originally looked at the Durango out there and we looked at the price and stuff and I'm like, you know, it's got 40ome,000 miles on it. We're trading used for use. Um, let's look into the Jon Jones thing. U, when you buy a vehicle off the lot, the console and stuff's in it. So, in order to put all the radio equipment, the siren boxes and stuff in there, they have to cobble that all up. And the guys that do the installs absolutely hate that. And they'll actually jack the price on you, so you'll pay a premium as far as that goes. So, I talked to the police chief in Peru, um, and that's where they're

066getting all their vehicles. They pretty much sell to every department in the state. Um to me to upgrade uh our SRO vehicle, it's a safety thing for me. Um the one we have now needs some work done to it. Um it's quite expensive some of the work we have to do to it, but I also know Wayne um some of the questions I've gotten asked by some board members. He does respond off campus to automobile accidents issues out of Pipe Creek if he has to go to a person's house or whatever. And he's also mandated if there's something that happens down the road, he has to respond to that incident as a sworn officer. So to me, I think we need to try to do everything we can to put him in a safe vehicle.

067But that's my opinion. Senior is working that side of it. So, I've seen a lot of accidents and I've also seen an accident with a Durango where the guy shouldn't have walked away from and he did. So, um so that's my spiel on it. Um I'm not trying to tell you guys what we need to do. Um what we'll do is we'll present it. Um I'll ask for a motion one way or another. It's it's a it's basically a four-way thing. We can buy one of these three vehicles or we can fix what we got and keep it. So >> which vehicle specifically are we talking about fixing and keeping? >> The current SRO vehicle the >> So which is year miles? >> 2017,000 >> 68,000. >> How many year how many miles a year

068we put on there? >> Less than 10. But I will say another thing too. We were out um at our annual or quarterly meeting at Dutch Cafe the other day and we had a call where we needed to run out to U Pipe Creek cuz they had smoke in the building and Wayne took out in front of me and I noticed going behind him he gets lost in the wash pretty quick with the light package and stuff that's on that car. So, the new car, if we do purchase a new car, it'll be upfitted here locally and he'll have like the light bar and stuff on top to where it is more visible going down the highway. So, I think that's important, too. So, as far as that goes, >> are we trading that one

069in on these? >> Yes. >> So, that's the price after the trade. >> About $7,000 trade in. Okay. >> Is what we've been offered. >> What were the issues again with the currently >> front end? The uh control arms and ball joints on the front are need replaced. It needs new tires, needs an alignment, and part of the exhaust needs replaced. And do we have actual quotes for that work or >> Yeah, it's over $3,000. Did >> we buy that vehicle new or >> we bought it used? It came about uh when we brought on the police department. Um when we got that we traded I want to remember we traded like a nine passenger van and something else for that that we weren't using. It was two vehicles that were pretty much out of

070service here when we got that. Um right right before CO if I remember. is only five years had rough. >> It had about I don't know 25,000 miles on it when we bought it if I remember. So >> other vehicles in service with our police force. >> That's the only one. >> Yeah. And the thought trading used for used. money. I mean, that's that's the cheapest price you're going to get is used for used. Um, is it your best bang for your buck? Maybe not. I mean, I'll leave that to you guys to decide. Um, obviously, if we're upfitting, we're going to have to upit whatever we get. Um, if if you already have a pursuit vehicle, it's already has some components in it to make it a little easier to outfit, maybe a little

071less expensive to outfit. So, um, that's something they had on their lot. That's something they quoted me. Um, moneywise, obviously being fiscally conservative is one of the things you always want to do. >> Um, that is a a decent price. If we buy something new, um, I would venture to guess that, um, I don't know how long you all plan on to be on the board, but it's probably going to outlast Wayne and I, um, and probably outlast most board members. And if you're putting 10,000 miles a year on it, it's not it's a quality piece of machinery. Um, you you should get substantial time out of this new year. >> The sheriff's department's getting rid of their durangos at about 120 130 is when they're getting rid of theirs. City police is about the

072same on all their SUVs. Um, >> that's why I'm confused. You're saying that we're ready to trade something at 60 some,000 miles. I mean, that's that's that's what I'm trying to understand here. It's more the the actual vehicle itself and the thought of putting money into something that's, you know, you're basically putting half the price of it and it's really not designed for the purpose that we're that we're putting him in. Basically, we knew it's not a pursuit vehicle. >> We knew when we approved that vehicle, it was minimum. >> Yeah, >> it was a bridge >> to fit the requirement minimum. >> I I would just say this, it's a small car. I I go out oftent times if if we have an issue on a bus on 31 and we went to one

0736 months ago, that car behind a bus on 31 doesn't detour people. And I'm not saying that a drain will do it 100% of the time. But with a light package that's a little bit and that's a bigger car. Uh the other thing is liability wise, there's a reason we don't see Equinoxes out. The state troopers don't drive Equinoxes. They're a smaller car. They don't have as much metal around them. And god forbid that we ever, you know, Wayne ever gets in a wreck in that. But I would want as much metal around him as possible versus a an Equinox that we know, you know, if the front end's out of it right now, is it out of it because we've taken some of those runs? I don't know. Um or is it because that's

074a 100,000 mi car and we're reaching the end of it because we had to push a little bit with what he's doing. So that's what I would say. um versus, hey, do we have to have something? I mean, we don't have to have something right now, but looking at what's coming down the pipe of Senate Bill one, if we don't do something right now, I'm not sure how we're going to be able to make some of that happen. So, we were able to, and I think Andrew, you asked me this, hey, is this money budgeted? Well, there is money in an account that we can move. We were able to um if you looked at our finances from 2025, we were able to push some money forward because we you're a banker, you know how

075to you know how you can kind of move some of that money around. So, we're able to take some of that interest from last year. Uh we were able to make the full 15% um and push that forward. So, that gives us the money. Now, when when this cinear one hits, I'm not sure that we're going to have that money moving forward to do it. And we have probably three other vehicles that are not buses that also are um if you looked at that sheet, there are three of them that are 100,000 miles and those push snow every winter. So that's kind of what we're looking at is just trying to plan ahead. >> Grants outlook for grants. >> So um secure safe school grant pays for 50% of our SRO program. um that money

076is taken up by our SRO salaries. Uh we've looked at some other things, but there are other safety needs that would probably um we're going to >> school safety and security grants are >> cop >> there's a cops grant. So um the cotch grant which a lot of them will not not allow you to purchase vehicles. >> Okay. >> So a lot of the grants will not allow you to purchase vehicles. So, there's a cops grant. I believe it it will allow us to purchase vehicles, but there we have some money earmarked to replace cameras and locks in the buildings, which you think that's not going to be very much money. Well, lots are pretty expensive. >> Can be. >> Um, you you're looking at over $500,000 to do one building. So, even if we

077get those grants, it's going to take several years to to work through that. So, I've not seen any. There used to be a program where you could get um vehicles that were surplus. Now everybody's selling those on um auction.gov got deals. >> Um so those those aren't even out there anymore where we could say >> um the DNR has a extra Durango. Um I've not been able to find those. I know Wayne has looked for those as well. So those programs are are not there. We could buy uh one from say Miami County Sheriff's Department that's going to have 80 to 100,000 miles on them. So, and what' you say the last two? >> We just got rid rid of three of them and they all had 120 and they were $10,000 is what they

078sold them for. So, >> so there's your long answer to your short question. Sorry. >> No, that's what I wanted to know. Thank you. There's about um it's about $7,165 to go new over the used to pursuit vehicle is is the money difference. So any other questions or comments? >> Is it your intention to take a motion and and make a vote? >> Yeah. We got we can go one of basically five ways. But one of four ways we can vote on one of the three or repair while we got. So that could be form of a motion. So Wayne or Craig, either one that you guys are saying that you want. >> I'm sorry. >> Which one are you? I mean, what do you guys need? Any of the three would suffice with what

079I need to do, but it's better what I have, you know. I just hate to see us put that much money in to this car now. It's not going to change the trade in. I value. We put 3,000 to fix it. It's still worth 7,000 traded. So, and it, you know, I'm out on a run and it blew the engine. Now we have a hook of metal. That engine is not made to run like I need to run sometimes. Anybody have a lean one way or the other? I I'll tell you this. We don't need a 47,000 or 42,000 Durango. So, I think we can throw that one that one out of the the mix. John Jones car. >> John Jones car 36. >> Yeah. Okay. Yeah, it was the middle. >> Correct. So, I

080I think that um you know, do we want to get something new that's easier to upit? Um if if a local guy's doing it, and that's what we would have. So, John Jones does up them. It's four months out, so they're not going to upit. So, we'd have a local person. Um if that would make the upfit cheaper, that would make sense because you're going to recoup some of that uh $7,000. So, um, if you want to go cheap, then you just say we'll buy the used one. >> I personally am leaning toward for $7,000 difference toward the new. That's my thought. Especially if it's easier. I mean, the easier it out, it's just a bonus on that. But for the 45,000 miles difference, I I I normally like to pinch a penny, but on

081this one, >> this is being recorded, right, Chris? Oh, >> can we can you work on the warranty aspect of this? It it >> they they cannot So, because it's a pursuit vehicle, I already asked them they cannot um give an additional warranty on it. >> So, it's 336 on bumper to bumper then it's it's 500 and a thou 100,000 5 years 100,000 for major components. So, and then the other one on the used one, it's just a six-year warranty that they're that you're buying with the purchase of the car. So, >> I say trading used for use, right? That's a lot of money. >> I think you guys have have said it. So, do you want to make a motion for the the new >> I'll make a motion to purchase the John Jones

082vehicle. >> Second. A motion and a second. >> Any further discussion? Roll call, please. >> Dave Shel, >> yes. >> Grace Bington, >> yes. >> Besner, >> yes. >> Alan Wilson, >> yes. >> Tim White, >> yes. >> Andrew Adams, >> yes. >> Robert Bane, >> yes. Okay, moving on to 8.9 transfer resolution for negative balances. >> Yeah. So, um, if you went the couple people who did go to the, uh, exit interview, uh, realized that there were, um, several negative balances dated all the way back to 2020. Um, you have to have the SBA's, um, approval or they have to say, okay, this is how we want you to extinguish these negative um, funds. So, they gave us their blessing um, as to how that was done. Uh, this money will be transferred out

083of education fund um, which is pretty healthy. Um, and it's it's not like we're spending more money. It's just moving money from account to account to zero out um negative balances in some of those some of those accounts. So, um, that's what we're asking to do with this resolution. Um, typically uh what what should happen, what will happen from this point forward is at the end of the year, we'll pass a resolution to to extinguish those. So, those won't get at that point um from this point forward. ask for your approval of that resolution to transfer for uh $1.33 million um to extinguish those negative accounts. >> Okay. Hearing that explanation, I'll entertain a motion to approve the resolution. Transfer >> second. >> Questions, comments. >> Yes. I don't understand for the life of me

084uh with bianual audits why u an underage in accounts from 2020 2021 2022 at least uh wouldn't have been caught and taken care of at that point in time. Yeah, there there are probably on there there's three grants. So 20 20 20 22 the three grants um SSR 2 um and the grant writer donation all were under the last audit and and they didn't >> they let it ride so this time um it it was something that said hey this is a finding um I will some talked about I will congratulate our our business department less findings this time than two years ago so that that's that's really good. Um, so this is a way we can extinguish it. Um, once we do this resolution, we'll we'll do that. So, where you'll notice it is

085like on form 9. When we look at it again in June, you're going to see a lesser um amount in our education time, but that's what that is. That's what that's about. And the the auditors, you've been through several of them. Um, one year they may pick on >> something and two years later it's something entirely different. So, um, if you do notice this, a report like this will be on your board docket every month, so you'll know where it is. You will see, um, the title money, uh, the high ability money. It will run into the negative until the end. So, those are reimburseable, >> um, monies that we we will put out there. So, but once we get into 26, you should start seeing that 25 fall off. All these years we've done

086uh resolutions to take care of negative balances and all sorts of funds or to transfer monies into why didn't this happen? Good question. And again, some of those once they go through the audit, you have to have the SBOE's approval. So, this gave us an opportunity to have their approval to get them off of our budget. and you spent quite a bit of time on the phone with that lead auditor to figure out, okay, this is how we have to do it because otherwise it'll pop on another audit that you didn't transfer the funds correctly, >> right? >> So, by doing this resolution, well, having something like this show up on even on our monthly docket makes more sense to me than having a breakdown of each individual salary that they've asked for. Now, who

087does that? I I don't do >> you know >> since the auditor said you're going to >> I know. Yeah. >> Yeah. >> We're doing it. >> I just I just didn't understand why these the the funds, you know, why why didn't we ever I mean I don't understand. We were using money um that we in funds that we actually didn't have obviously. and didn't know if you didn't have or something. Yeah, I have to say that got me. But this will cure it if we do it this way. Having a report somewhat like this, but on a monthly basis with the funds like the funds that we see here, the title funds, any of the title accounts that that carry balances or that are reimburseable. >> Okay. >> Yeah. Obviously, some of those you

088won't see again. three it's it's a grant is done esser is done so but the title stuff you'll see recur >> okay >> but it'll be tw 2026 >> and the group insurance is that where where and why cuz I thought we were in the we're in the consortium I know but did we not was there not enough transferred from people's count how how did we get 344,000 question. >> So how the group insurance has worked out when we switched into the trust into the consortium it was explained that yes we have health insurance and the dental is included with health insurance but it was not clearly explained that the health insurance premiums that we are paying does not include the dental insurance that we are paying. So we pay a bill for our health

089insurance every month to the trust. We also receive a bill every month from Delta Dental. >> Mhm. >> That is not being paid for by employees. That is being paid for by the corporation. When every month when that Delta Dental bill is being paid, it was being paid out of that group insurance fund, but there was no money going in there to reimburse for that. So that slowly became a bigger and bigger number every month we were paying attention. So in 18 when they switched over there was still some money left in when we were self-funded. >> Um and so that money has been extinguished which is why that number has grown. So um during and I made Mr. Ninger aware that contract says that we pay $21,000. Um we will cover this contract cycle

090this but next contract cycle that is not going to be covered. So if if somebody needs dental insurance, there'll be additional premium taken out for that. >> So this will stop this problem. >> Correct. >> And that like I said, that's been something that's been done since 20 when we get out of the 2018 >> 2018 is when we got out of >> So it's been done since then. Now, we will have to uh probably transfer more funds uh up the road >> to cover the from now until the end of the contract. >> Correct. >> So, we do still have some funds left in our self- insurance fund from when that was terminated. Um and there's about $33,000 sitting in that fund currently. So, as of this month, I have started paying that Delta

091Dental from that fund. Um, so we won't see any that fund that group insurance grow anymore hopefully. And we should we should have enough to get us through the rest of this calendar year for that. >> Okay. It's about $100,000. Correct. >> Um, in the self insurance fund there is about 33,000, but the delta dental each month is I think like $8,000. >> But we will have by the end of the contract period. Thank you. >> Yeah. >> And that'll be taken out of education fund. >> Okay. Yes. >> Okay. Other questions. >> Okay. Roll call, please. >> Page Shovel. >> Yes. >> Greg Bington, >> yes. >> Rex Bner, >> yes. >> Alan Wilson, >> yes. >> Tim White, >> yes. >> Andrew Adams, >> yes. for everything. >> Yes. Brings us up to

092the 8.10 2025 high school piping bid. >> Well, the good news is this is the last of the big money that we're going to approve for tonight, right? So, um great news. We we had our bid opening last week. Uh a little nervous. Uh we know we have about $2 million um in that bond. Uh QPH was the only bidder. Um all in so replacing all of the cold water piping, insulation, um domestic water, uh $1.42 million. So it is under budget. Um we can get that work done. Uh we still have another bid that you'll approve next month. So we have bids on asbesus abatement and the tunnels that will be approved next month. uh we're pretty confident that they're going to be well under our full um amount as well. So um there

093will be about maybe $100,000 left in that. So what we'll end up doing um with that is move on up into those closets like we talked about. So everything right now is in the in the chases. Um there are closets behind like the toilets that have piping in them as well. Uh how many how many restrooms are at the high school do you have that are toilets that aren't working in that one restroom? >> English hallway women's there's seven stalls and I think four is working. >> Okay. So we we know >> that the shut off valves they would have >> that will be the next so we have that money. We they're already on site. We'll get those those uh quotes and we'll bring it to the board to say okay here's how much

094it cost to replace these uh pipes in this closet so we can get all those restrooms working. So, that's a that's a super positive um out of that. So, ask for your approval of the bid. Um and I will let them know tomorrow. Um hopefully that it was accepted. >> So, yeah. Did they did they put any extra money in that bid for overruns? >> 50,000. >> Okay. So, they Okay. Okay. Okay. I'll entertain a motion to approve the bid from the bond project of $1,452,000 from QPH. >> So moved. >> Second. Questions, comments? Nobody will be able to see this work. That's the problem. We're going to marry it. So be it's got to be done. So hearing none. Roll call, please. >> Dave Shlo, >> yes. >> Greg Bington, >> yes. >> Rex

095Spencer, >> yes. >> Alan Wilson, >> yes. >> Tim White, >> yes. >> Andrew Adams, >> yes. >> Robert Bane, >> yes. >> Okay, that's non. Last thing is conflicts of interest. >> Yeah, you'll see several conflicts of interest in there. This is a statute. We have to uh make sure that if somebody does have a conflict of interest, the board approves those conflict of interest forms. So you'll see those in packet. >> Sorry, >> I don't have those. So I have conflict interest forms for Andrew Adams, Tim White, Rex Bner, and believe that's it, right? Katrina Ledger and Jennifer Miller. We'll entertain a motion to approve those conflict of interest forms as presented. >> I moved. >> Second. >> I second. >> Any questions or comments? >> Hearing none. All those in favor signify

096by saying I. >> I. >> Opposed. Same sign. Okay. Finally to your point. Brings us up to superintendent comments. >> Yes. Um, a few things. One, we work with Jialter for the design work. Um, I thought they did a great job for us. Uh, they met with Katherine countless hours, uh, went through tunnels, uh, looked at looked at all kinds of different stuff. Um, so that was that was really good. Um, and to get quotes back, I know those of us who were on on last time, uh, it didn't work out quite this way with with Jialter. So, to get those bids back, um, under under budget was was super nice. I I will tell you I was sitting right there and I looked like the guy on airplane sweating profusely because I wasn't really

097sure how that was going to come in. So, um next week, um if you have opportunity, you may want to come read to some kids at our elementary schools. Uh I am going to be reading Green Eggs and Ham to our kindergarters. I made a tra tradition out of that um a year before I took over the superintendency. Uh, and then I will feed them green eggs and ham as well. Um, after we get done with, um, reading Green Eggs and Ham. So, uh, something we've done every year is we usually buy six of these books because there's six classrooms and then I give a book to one student each classroom. So, Green Eggs and Ham is what it is. But that's all week next week. So, if you have time, you'd like to come

098in and read to a class, let me know and we'll get that set up. And it's really neat. Um, kids are really interested. Sometimes maybe too interested in the book um, when it when you start reading some of the things. pretty neat stuff. Um, bond update, we talked about that. Um, I do also want to say that, uh, I'm working with Stiffl. I'm actually working with Katherine, um, our back office folks as well as Heather, uh, next week when we start talking about, um, bonding. So, one of the things we're going to do is look at a five to sevenyear projection on our bond issuances uh, based on our current market. Um, so we're going to do that and then we'll have we're also going to tweak that five-year plan um on that budget. That's

099worked pretty well for us. Um, something we hadn't done before I was here. So, we'll continue to do it. Um, we have some projects that we're going to earmark. Um, I'm going to go ahead and say this now. We may have to look at bonding buses depending on what our what our uh uh funds look like. The other thing is I talked to Eric. Uh we probably also will look at refinancing our 2016 bond package. Uh the the rates are favorable for that. Looks like probably a six figure savings for us. Um if we do that and it it probably would free up money uh elsewhere for that. So that will all come to you after the next board meeting. So if you're available, we'll have an executive session that'll be training. Um so going

100over the the finances can be considered training. So that'll be an exact session. So, um it' be a closed meeting that we can kind of go over those and probably um Chad um our back office folks, myself will be there um after the board meeting. Does anyone have an issue with that? We'll try to make the agenda fairly short. Well, the issue is we have I know that the banquet is that night, but Oh, we we have a board meeting anyway, so you're going to be here. So, um, I will blame that on Angie's wife, so she's now part of the athletic. No, just kidding. Um, but that's going to be important to be at. That's going to kind of hopefully launch us out so we know what we're doing the next um, few years

101with our money. ISBA, uh, spring regional meeting is the 13th. If you want to go to that, that's at the bare. They usually have good cheesecake, I hear, Rex. Um, only the two. um you please let Montana know and and we'll go ahead and start getting people signed up for that as well. So um spring break is right around the corner. Um we do have the 18th is our next board meeting. It is a week early, just a reminder. Um so make sure you mark your calendars for that. >> Okay. Anything else? All right, we'll start this stuff. Uh, so I don't really have anything major specific. Um, I kind of usually have or try to have some of the cute things that are going on over there. Um, I just kind of want to

102recap because I know our big focus right now obviously is funding and finances. What's it look like? What's the moment look like? Those things are very important. Um, just kind of wanted to give the reassure reassurance that Craig and I are constantly monitoring that, watching that. Um, the state has really thrown us some doozy this year. They really have. Um, and we've communicated all those changes as they've happened. Um, any new one that I've gotten, made sure to let Craig know as soon as, you know, we could. Um, having said that, we know we know we've got to watch that and we are. Um, I'm nicely surprised at where we're sitting, where it's been going. Yes, we still have to monitor. Yes, we still have to watch. Um, but even given the shift in funding

103and where things are coming from, enrollment this year is higher than what it was last year. And I'm still seeing like we're just the two first two weeks of February, I brought in five new students and I'm talking to an 11 more. So, it's still they're still coming in. Um, we're not we don't have empty rooms. We don't have, you know, there's not a shortage there. So, just kind of a quick little recap on how that's going. Um, any questions? >> I'll get a little political. How So, the state just came out with So, their whole idea of cutting funding is, well, we'll just allow more kids to go in the room. How many 5-year-olds are allowed in a room with two adults? >> 31. >> So, their ratio is they say we can put

10431 5-year-olds in a in a classroom with two adults. That's their fix to we're cutting funding. You just get to put more people. We for the record we are not putting 31 5-year-olds in the classroom. >> If if you look this up online, which you can all childcare programs, you can look this up. You will see our capacity. I believe it says it 219 something like that. That's if a good portion of those rooms had those 31 children in them. So, but all age groupings, all of those went up. every single one. So instead of one adult taking care of four babies, they can now take care of five. >> Um whereas with our one-year-olds, instead of being able to take care of five, they can now take care of six, but others have increased

105even higher than that. Um a 1:1 ratio for a three and four year olds, you're looking at 10 to 12. We're looking two to three more per staff member. And that's I'm sorry, it's just not >> And how many daycare shut down in Indiana this year? >> Over 200. >> Mhm. over 200 because of these hits, because of the changes, right? >> So, >> does it look like the vouchers are going to come back next year >> to some degree? >> I So, do I know? No, I have no idea. What do I think? I think no. >> Okay. >> Um, what we keep hearing is no new ones till 2027. Um, and last I heard that waiting list was between 20 and 30,000 children. So, as we look at this and we go forward

106and we watch, it's not an early learning at Mccoma problem. >> It's much bigger than that. So if you're ever out there and you're having conversations, just in the back of your mind, >> it's we can't fix it without help. >> We can get creative. We can try. We need to look at other funding sources. Sure. But with our community, the help has to come from outside. I tell you that because you got to be proud as a board that we're able to maintain a daycare because uh it's something that is terribly difficult. I mean we're watching >> all the time we're we we >> I say monthly but I mean it's like even in between that where we're watching. >> So we're watching that to make sure we're meeting our bottom line. Um and

107it's a great service to our community. Uh I think some of those kids would I mean some parents would struggle to work without us. So yeah, I'd be proud that we we have that opportunity for our kids. Have we lost any daycarees in the vicinity? >> Um, not that I'm aware of. >> I don't think so. Which this area really didn't have a whole lot of them. >> Yeah, we really didn't. >> We didn't have much to start with. >> This has been a big benefit to the community. >> So, I think if you look up Miami County online, there's only a couple that are registered with the state. >> Us being we took up two of those. Thank you. >> Who's going first? We'll let you guys finish. >> We'll just We'll just go

108from youngest to oldest there. So, >> not people. I meant kids. >> Sorry. >> So, uh just to reiterate what Mr. Jernigan had shared. Yes. Um ReadAcross America week is next week, Read Across America Day. Um, and so there'll be different little events each day and I know that Mrs. Kade has put together um, a list and sent that out. So we have lots of guest readers and other folks that are going to come and read for our kids at both Pike Creek and at Mackel and they really enjoy that. In the middle of ReadAcross America week, we also have I read testing. So I read testing will be happening next week as well. And a huge shout out to all of our teachers to um, Mrs. Lauren, Mrs. Harwell, uh, Mr. Clayton for all

109the work they've done to provide interventions for our kiddos that we knew were struggling in um at the beginning of the year and they've been working so hard and so we're anticipating good things coming out of Irene. Um but do keep those little kiddones in your prayers because that is a it's a stressful time for them. It really is. And so a lot rides on that. And so we want to give them the opportunity. Things have changed this year as well. So we have more students testing. We have some that are in fourth, fifth, and sixth grade that are actually testing because if they moved in from out of state and or they were homeschooled and they moved into our school corporation this year having never taken it, that they still have to um take

110the IV test as well. So, the state has continued to change things for us every year. And so, we do everything we can to keep up with that and we'll have more updates as um the rest of the year goes on, but those results will not become public and for a while. So, you won't get that um information. we won't be able to share that for a bit. Um, good things coming up as well are the fact that we're going to be having our MCONA roundup and so that is April 9th from 4:30 to 6:00 and that is for our child care, for our preschool, and for our kindergarten. So, we're posting that, putting that out. So, anybody that you talk to about that, um, I've already been contacted by some folks, uh, interested in

111coming to our school corporation. And so, we're looking forward to this. It's a great event. And so if you can come out and you can meet some of the patrons that are out there and be able to see who comes and who's involved in this, um it's a great opportunity to see the newest members of our school corporation that are going to be joining us. So um those are kind of the big things that we have going on. Um again, unfortunately for us, we are in um at our level a lot of testing season because as soon as we're done with IED, we turn around and we have iLearn checkpoints just before we go on spring break. We come back and then we'll have iLearn at the end of April. Um and so it's fun.

112It's good times. Um so but again kudos to our teachers. Oh one more thing we've had um return visits from Kevin Dill who is our behavior consultant who has come and worked with us for uh working with our teachers and our staff. We've had some really challenging behaviors this year um at all our levels and we got great responses back from that as he did additional walkthroughs to see the progress that people have made to see the things that we've put putting in place and how we've been able to support our students. same thing as we had Ready Math come back and be able to work with us doing walkthroughs yesterday at Mackel, today at Pike Creek and the great things that we're seeing in the math instruction as well um as people are taking

113on this new curriculum which is a a big challenge to go ahead and do that as well. So, lots of positives going on and looking forward to seeing what's going to be happening in the future. So, mark your calendars for uh April 9th. >> What time? >> 4:36. Okay. >> Thank you. Good evening. I I asked Mrs. Tid to go quick so I could take some over time because I I have a lot. I did try to to tone it back a little bit. Um I I wanted to celebrate our music programs to start. Um and we don't do that a lot, but this year at the middle school, those programs have all grown. Um we're up to nearly 100 kids in choir, which is the most we've had in a few years. We actually

114added a fourth period of band. So now instead of coming over for three periods, he comes over in Mr. Burn for four periods of band uh with over 100 kids in band. So those programs have have grown. Um and we've we when you got more kids involved and you have more things to celebrate and we have a few students and this wasn't required, but they went to the Indiana State School Music Association, which you might hear called ISFMA. um and and high school wins and middle school kids and this was voluntary and woo close one. Um wanted to celebrate Ruby Kitner who got a gold and her piano solo and then we had two others Tessa Bogs and Lily Barnett who got gold in their V vocal solos with perfect scores. Um, so celebrate those

115kids in our in our music program as it's continued to grow at the middle school, which is which has been great for them. It gives a lot of kids opportunity, especially those who u maybe they're not in sports or that's just not their thing. Um, which would take me to my next one, which would be our athletics. Winter athletics is wrapping up. Boys basketball's over with, girls basketball's over or got another week, excuse me. The girl the boys eighth grade won our ball tournament this year. Uh, I think they were maybe favored for the the TRC and didn't work out. And it's been nice to watch our sixth, seventh, and eighth grade because not only this year, but if you look back to those kids in sixth grade when they were all about this tall

116um except for one. Now they've all grown into into their bodies as eighth graders and and so they had they had a really good season. They were good team. They had a great season. Um, and then our girls have they won the wall bash tournament and the connival tournament. And then their TRC is next Saturday, which is the 7th. March 7th, they'll be playing the TRC finals. Hopefully, they're in. It's March 7th. Um, our wrestling is still going on. Their they their T that's we're kind of right in the middle of wrestling. It starts a little bit later. Their TRC tournament is Friday the 13th. >> Yeah. And and then swim. That's two more weeks of swim and then all our winter sports are back. So, it's wrapping up quickly and it's, you know, three

117or four nights a week at the middle school. There are things going on. So, there's a lot going on over there. Um, next I want to talk about the pictures that Chris is going to put up on the slide. And so, in 1851, this cabin Oh, that's my notes. Sorry. was built um here close by been part of the mechanical school corporation and there's a little history here. I'm not going to go through all I was and in 1983 this was moved to a tree farm in Noblesville and was part you know part of the the core of the tree farm. It's interesting how things work out. Um, two of our families, oh, the hunts and the fruits happen to know the people at the tree farm and the tree farm closed down. So, they

118had this cabin that was originally here in Miami County in our school district and the fruits were a and the hunts were able to to get a hold of this and it was completely taken down and every piece is numbered and it's sitting in the barn. um it needs to be reconstructed and and our hope is that we can reconstruct it out by the fort um on the back property. So, Mr. Barnett, who's kind of spearheaded this all and he he put this together for you guys um is working with various people trying to get grants to make all this happen. Um and if you know him, he's very in history and and constantly doing lots of things. We just had Pioneer Day with the high school coming over last week to help our kids.

119the entire day was awesome. His youngest son is named Lincoln. Like he loves history. So he he is working with a group uh the Daughters of the American Revolution looking at some big grants, but he's also looking for small grants, anything he can find in order for us to get a foundation and then start reconstruction this cabin that can be part of our our fort and our Native American village and then also have a cabin out there. Um, this past year, if you remember, in the fall, we had our first grade come out and they they did a pioneer day the whole day that were out there and the high school came and helped us and middle school kids did it and the kids went to rotations and um we did it two different parts

120of the day and it was a fantastic experience and we don't have to pay to go to Connor'sville or Connor Prairie or those kind of things. We can do some of these here and if we're able to add, you know, all cabin it just adds to it. So, I wanted to give you that. I wanted to tell you about his project. Now, this is going to be a multi-year thing. This isn't probably something we're going to get done right away unless we can find some really generous donors. Um, but this is something that that we now have in our possession that's completely down to just the wood uh that needs reconstructed and we got to put a foundation down. And if you have he's and he wanted me to say you have any questions, feel

121free to contact me because he loves talking about this kind of stuff. He is working with um as I said the Daughters of the American Revolution. They're also doing a genealogy project with this and trying to come up with all the history of it to to put more of the pieces together. And you can see there in 1851, you know, the family that had built it and and owned it. So, it's 175 years old and who who owned that for 150 years. >> Cool. >> Any questions for most? >> Thank you. >> Follow that up. >> Can we rent that as an Airbnb? We'll do We can make some money. We'll figure it out. >> How's the campground back there? >> So, the high school, we've got a lot going on. Um, you know, as

122Catherine and I joke a lot that, uh, a school never it's never closed. Always something going on at the school. And so, uh, our our winter sports are pretty much wrapped up. Our girls had a basketball made it to regionals. You know, tough loss there. U, but I tell you, our fan support was great. Um it it really was we had a we had a really good crowd there uh at Lapel. Um we've got our boys basketball team that plays next Wednesday, second game against Peru in the Logan sports uh sectional and then we uh this past weekend we had two semi-state wrestlers that were that they both got beat their first round. But to make it to the state level uh it was really something. And so Ari Shrock uh made it as a

123sophomore and then Evan Opalsby made it as a senior. So uh hats off to them because that's that's a lot of hard work and dedication in the off season to kind of get there. So um you know and then the kids that stick around with that too to help those kids practice and things. So uh a lot of good things there. Um we've got Mr. Holland. You you saw what he's doing. He's got these kids learning hands-on about some things. And I don't know about you, but I've been down there a few times to see what's going on. And I I don't know if you've ever done drywall before or put drywall mud. But I tell you what, that is not an easy thing to do. And he's down there showing them how to do

124that. And I I want to tell them you may need that later when you get you get older and have kids that somebody accidentally bumps into the wall and you got to repair it. You got to know how to do that. That's going to come in handy one day. So uh you know the hats off to him and uh again our our pioneer day has you know our kids helped last week. Uh we've got our uh our pathways that are going got a lot of kids are involved in the uh our education pathway, our early childhood pathway are they're helping Mrs. Johnson over at Pipe Creek every day. Um and then the things we've got upcoming, we've got FFA week, which is this week. Uh yesterday was camo day. Today was twin day. dress like

125dress as your favorite teacher. Uh tomorrow we are having the uh we're having the students are driving the trackers tomorrow. So they all meet over at the uh the church over here and then they drive and single file and we're going to park in a parking lot we've had closed just because it's we get everybody away from each other. Kids always get excited about that. Uh couple days ago, we went and and picked the the nicest truck, the oldest truck, the dirtiest truck, and the truck that was most like a farm vehicle. And so there was there, you know, you got two bales of straw and some feet in the back with a broom and, you know, got a lot of dirt on it. It's white. You know, you're probably going to win that. So,

126it was a lot of fun to do that. Uh we've got the play coming up. The Adams families coming up March 7th and 8th. March 13th and 14th we've got the ISMA. It's actually a middle school. Um it's kind of like an invitational. We're they're going to be Friday night and they're going to be here all day Saturday. You're talking anywhere from 500 to 750 kids are going to be here uh from central Indiana. Um next week we have SAT testing on Wednesday, March 4th. We start that and then that'll carry March 4th, 5th and 6th with different different groups. Um and right we got the winter sports banquet next win or March 18th. Uh and then also Friday during the day, March 13th, we have a complication. Uh we've got professional BMX bikers coming

127in and they're going to have a complication on anti-bullying, mental health, and resilience, which I I think is fits well with within our our kids at this age and and trying to know how to handle those things. So, a lot of things are going well. We've got a lot of great teachers. We've got people that are doing things that are we're we're changing the culture just a little bit at a time in a positive way. And so, um, we we appreciate your support. Again, you got questions, make sure you ask, call us. Um, you know, we be squeezing pretty much everything out of uh the the people that we can and the students. So, uh, other than that, we are done, I think. >> Appreciate it. Over to you, Robert. >> Thank you. That leaves

128us to board comments. Start with Mr. Wilson tonight. >> No comments. M. Shimmer. >> Nope. >> Mr. >> Just thank you. >> Mr. Bner? >> Nothing tonight. >> Mr. Bending, please. >> Nothing tonight. >> Mr. Adams? >> Nope. >> You got to get used to talking, so you might as well start. No time. I'm just going to watch. Well, just echoing we went through a lot of stuff here tonight and I appreciate the board hanging with it, getting through it, making positive impacts for what we need to do. That's what we're here to do. Um, welcome Mr. Myers back. Appreciate that. Um, look forward to great things everywhere. So, appreciate what the teachers are doing, staff's doing, Catherine's people, administrators. I'm hearing good things. So appreciate everybody. So we just got to get to graduation

129day and it's getting closer every day. So with that, I'll entertain a motion to objure. So moved. Second. Second. >> All those in favor signify by say. >> I. >> Okay. Who's a lore mum?