001Wednesday, June 11th, 2025 here in the uh Pamela Smith boardroom. I call the meeting to order and ask for a moment of silence for the following individuals who were previous MCS employees who've recently passed away. Is Mr. Jerry Plameumber, former MCS employee, Mr. Bill Henderson, former principal at Lydia Milton Elementary School from 1995 to 2002. And most recently, Just a couple of days ago, Miss Denise Gillette, a social studies teacher at Madison Consolidated High School, who passed away yesterday. Uh Denise, believe it or not, has been suffering from cancer for quite a few years and was able to finish out this school year and then recently, like I said, passed away yesterday. And that's just kind of the dedication we have with with these employees and with uh with all of our employees. So, if
002we could have a moment of silence for these folks, please. Thank you. Everybody please rise and join me in the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for it stands one nation indivisible with liberty and justice for all. Thank you. And as we start out with every meeting, we have some students to be recognized. I'd ask like to ask Miss Ruthie McGary to come forward. Is Ruthie here? No, there she is. Hey, Miss Ruthie. Yeah, just to the podium. This is true. Okay. So tell us uh sure. So we for academic Super Bowl English ELA um we won first in state for division two. [Applause] in these. Maybe they're in this one. Sure. Let's see if this is it. Just kidding. Yes, this
003is it. Okay. So, our team members are Finley Clayton [Applause] and let me just tell a little background. The these kids had to read um a book by CS Lewis and a lot of poems and a lot of songs and they worked really hard. So, I'm really proud of them. Congratulations. Okay. And I have Ava Clearary [Applause] and I don't think Torston is here. Are you here? Okay, wonderful. Okay. Well, let me say this is Laura Lee CR. [Applause] Congratulations. And we have these are tricky. Uh Torstston Muen [Applause] made it his mission to beat every game that every Quizlet that they put out there to be the number one leader. So it was pretty interesting. And I have Isabella Hendren. Congratulations. [Applause] Okay. You can come down. [Applause] Ashley here. She's here. Hi. Hi.
004Yes. Um, I'm Ashley Shurmer and I was the coach of the social studies academic and we had Libby Weey [Applause] and Lincoln Writman. Very proud of them. Congratulations. [Applause] I didn't want to give you a chance to call you back. Hello. Um, I have Mrs. Ratcliffe with me here. Um, and we are introducing the four students who went to state for academic Super Bowl for high school. Um, we haven't sent anyone to state in quite a long time. Um, it's really difficult to get there in the high school division. Um, and our students did incredible at area. And then when they went to state, our fine arts team came in second in their division in the state and our social studies team came in third. Um, so really incredible. Um, and Mrs. Ratcliffe actually went
005with the team um, along with a team mom and uh, Miss Denise Gillette. Um, so you talk. All right. Fine. Um, Miss Gillette was the um the coach for social studies. Um, we had two members on that team. Um, so Aaron Hansen and JTH Shop JT hiding out in the back there. All right. So, Aaron was almost a one-man team. JT showed up and uh was there for moral support and helped him out as well. Um but yeah, they placed third in the state. So, pretty big deal. Wait, then we got Okay. And then we had a second team. Um, we had the fine arts team. Um, so Annie Kempton and Paige Weaver. Um, we had a talk of, we learned about Ireland and so some crazy names, some crazy um, artwork that they had
006to learn. Um, and things to remember, music to be able to understand when they heard little snippets of music, what kind of music it was or what the song was, um, what instruments were used, things like that. So, um, very challenging. and they came in second at state. I do just want to say really quickly um that we could not have done this without Miss Gillette. Um this competition was like barely a month ago. Um and she went with them like four days. sorry, like four days after she had a procedure. Um, that's just the kind of person that she was and she was a huge supporter of the academic teams. Um, she loved these kids like they belong to her and would put in all the time and the late nights. and she came
007to our academic team's banquet 3 days after she had a procedure um and helped set up and helped tear down um just a super incredible lady and we are desperately going to miss her next year. So, thank you. [Applause] Thank you. [Applause] Wait a minute. Everybody's about to get excited. So, wait a minute. It's about to get excited. Get out of my seat. No, I was not. Yes. If we could call our junior high team to the uh podium for their presentation. I see we have several several members here. Warner bummer. Is it almost the perfect way? Oh yeah, we've got a talk in it. All right. Good evening everyone. I'm going to get us started. I've got our two assistants here as well. So, just want to highlight a few things from the junior
008high perspective that are happening. Um, so you can see in some of our pictures, we've got quite a few retirees. Um, so that'll be something we highlight as well, but I just want to mention them as well because, uh, as we had that retirement banquet, there was a lot to celebrate. Um, so just want to say kudos to them as they are going to be tremendously missed and very hard to replace. Um, so first off, celebrations. As you noticed already, we were the state champs in the English Super Bowl. Also, uh, our girls 4x100 meter relay team also won state here at track. So, that was a a very big accomplishment. I'm which I'm sure we'll celebrate here soon. Also, some of the other things that are happening for us, our AAA party, um, we
009talked about that last year, academics, attitude, and attendance. Um, staff create that criteria. Um, we do have modified schedule for that day as we do have a plan for students that are not eligible for any reason to get some support. Um we have upgraded that incentive. Um so last if you've uh probably heard we took every single kid was around I think three to 400 students maybe even a little bit more. I think we were almost pushing 500 that went to Dairy Queen that day. So we went all the way we were kind of really busy back and forth over that intersection. Um but they were that was a huge help from Dairy Queen. Um but just alone we increased our p our participation in that event by 11% um in a quick amount of
010time. students are really uh passionate about that. Um there is a quick turnover as we do those two times every quarter. So we do them right after midterms and right uh approaching the end of the grading period. So I know it it kind of throws a lot at the staff because they've got a lot of grading to do because there is a quick turnover as far as students really trying to qualify to attend. Also we wrapped up our fourth grade 10 transition day as we knew that was a big thing to try to increase the amount of students that are kind of we that have always fallen off. So we had that at the very end of the year. We did that a lot differently than we did in the past. That was a huge
011success. Um we had right around 170 fourth graders there that day. Um when they were very anxious and nervous when they came, but when they left they were really really excited. Uh luckily a local business donated all of the locks for students. So every single student got a padlock to take home with them. As we know, lockers are a big anxiety thing. So we sent home a lock with every single one of those students. Uh they practiced on them all day and got locker practice. But that was a huge help and something that the kids are really they got to experience a full day at the junior high. Lunch is always a big selling point for them. So they got to experience a lunch as well. So the last thing and you'll see that in
012the pictures we had our I learn incentive. So that's awarded to students who just give maximum effort. So we have teachers go through and every single session if you're doing what you're supposed to be doing um they qualify to attend after you had to hit I think was it 80 or 90% of the sessions they had to give their best participation. And then we had food trucks there. So, we had a a full event, a plethora of things as a tailgate party. We grilled out. In the morning, we did pancakes for all the fifth and sixth. In the afternoon, we did uh hot dogs for all of those students, and those were free. And then food trucks and stuff like that were obviously for purchase. So, for us, goals next year, academic achievement. Um big
013thing that's changing for us is our master schedule. So, um 100% of our grade levels will have specific and targeted interventions running. Uh LA, we did that last year in 56. We are pivoting with the master schedule too to embed that into our first period for all seventh and eighth. So there will be a reading and a math intervention time for seventh and eighth grade students who need that level of support. Uh that's a 40-minute intervention block at the start of the day. And then fifth we'll have uh fifth and sixth have a combined uh two 45minute interventions built in for ELA and math. Fifth and sixth schedules mirror each other next year which will be huge especially as we have our gifted and talented students. uh we can mo move together in five six
014to have a shared time to get those gifted and talented services that they've not really gotten before. Um finalization of elective pass pacing guides by December. So we're really full steam ahead on our pacing guides um for our electives people. So that'll be something that gets wrapped up here at the middle of the year. And then obviously we're going to move to a new form of assessment tool to drive our MTSS meetings and plan for our PLC time using real-time assessment data. So that'll be something we hit on here shortly in some of our other goals. student and staff uh student and staff uh safety and well-being. Uh we are still continuing our staff member of the month program. We kind of fell off a little bit, but that's something that's a huge priority. What
015we do is at lunch, we give every single student in the cafeteria a ballot slip and all they do is write down a teacher to any staff member in the entire building to recognize and then why. And then no matter what, so even if you've just got four of those, you're going to get that. And you'll see them kind of all around our building where people who receive those really feel like impacted by that. So it's really quick. it's easy. Um, we recognize the person who got the most votes from the in uh during that time, but it is just a small little token of appreciation for all of our staff members for just kind of going above and beyond. So, those are all around. As soon as they get them, I think it just
016gives them a little bit of pride in their work. U student of the week program. So, we still do that every time during lunch. We uh we give them ice cream and then also red pepperoni has provided us for the entire duration a free pizza for all those students who are nominated. So, we just send that out to the staff. They nominate somebody. They put them as a Google sheet and then we recognize them at lunch in front of all their peers of why uh they're getting that honor. So, it's a really quick and simple thing. All the students really get into it in the cafeteria. They celebrate each other. They kind of clap for them. Some of the kids jump up and and chest bump us and all kinds of things. So, it's a
017really good just five minute period uh that we can celebrate those students. The next thing is our new digital hallway pass system. We we imple implemented that the last few uh I'd say probably about two months of school. I think teachers really appreciated that. We'll go in that a little bit more, but it's really helped down on putting uh the teachers in the middle of deciding if a kid needs a break or not, especially on some of our seven period days. Students need seven bathroom breaks. Not really necessarily. So, this has tremendously helped and we'll kind of go over that a little bit later, too. The last thing is staff recruitment and retention. We obviously have a lot of people to replace. We're at a really good spot with that. I think probably by the
018end of next week, we'll have all those staff positions filled. So, um the other piece for that is just utilize and review end of the year survey data. So, Ashley did a really good job of giving us some good information that we've already dove into as far as uh feedback from teachers that we've already you'll see that outlined in some of our presentation already that we really find of value and how we can continue to celebrate teachers as far as I think that's the biggest thing. Just little tokens of appreciation will go a long way for that retention or for that retention of staff members. Good evening. I get to present to you a second time this year. So, um now because of a new role. So, all right. So, um just some of those
019things that we're doing to um supporting uh and growing uh some our for our students. So, um, and one of the things that we, uh, that was started, um, before I was there was a lunch remediation group. Every day, um, teachers, if a student has an F, um, we'll put in a sheet, uh, if that student needs to go to the remediation room. Uh, and then the staff down in the cafeteria, whether it be an administrator or a counselor, is making sure that those students are making their way down there. Uh and it gives them an opportunity to make up work um that they've missed and get that grade up after um so many five um consecutive days then they it will turn into an after school detention so that it gives them another motivation
020to make sure to get that done and so you're not spending all your time in lunch because then you're going to spend some time after school as well. So um and one of the things um that um the junior high started was um with the sources of strength uh student advisory group there's a group that meets each day um and for the sources of strength and they do different things um in the school um some of them being sorry I had it and I um so that sources of strength broken up into five different groups one of them does like um art stuff for sources of strength to kind of get the word out. Um and then audiovisisual is what group a social media group. Um and then that group is also the ones that
021did some interviews on things for like from the students and they presented a video and then they're showing those things in bare necessities. So these groups uh and then one of them does all school activities and then other presentations and different things like that. So um so they meet um and not only have they they're doing those things um but they're also getting some feedback as well. Okay. So and that kind of jumps us to the next part but um sorry um so and then those subgroups have um did multiple different things to get the name out there and what they're trying to do. uh they had a kickball tournament in charge of dances, uh drugrevention presentations, anti-bullying presentations. So, that's what those students are doing is they're just helping guide and lead um through
022the students instead of us being the ones that are uh and they're always led by a an adult advisor or two that helps kind of create and get those things moving. Okay. Um as well as one of the things that was happening is that monthly student um feedback survey and this is one of the things that um we talked it kind of died off towards the end. Um but wanted to bring back and make sure we really focus on this hard next year. Uh the students completing those surveys to try to figure out like um and and maybe over specific things um about things that we feel like we could grow on or we think that they can bring to us. Um, so, um, they're reviewed by teachers. Uh, then we talk about it in
023a staff meeting and then they take all that data back to the students and say, "Here's some things that you guys are wanting to do." Maybe it was a rule that was misinterpreted by the students. So, it's a reinforcement of what that is or this is what it should be uh to kind of get the students back on track or oh, I didn't realize it was done that way. So um and then the attendance review meetings um will continue. Uh it was done by uh coach B last year and we're changing some of his roles. So between uh um counselors and administrators, we'll be looking at the attendance weekly um or daily and making sure that those students are um here and then having um those conversations with parents and students both. U and then
024we've seen that there's been some improvements in uh chronic absenteeism um and then avoiding probation. So um and as I talked about in my other presentation at the last one, obviously we're using uh the Jefferson County Youth um um probation department and anybody over so after 10 days then they go on probation and then it gets truly like they have to do certain certain things to get taken off of probation. So, all right, that's all I've got. Good evening, board. Dr. Brown, Mr. Smith, good to see all of you on this beautiful summer day. Um, so we're going to piggyback off a couple things that we've already discussed. I'm going to go away from the mic so I can kind of see the board a little bit better. Um, so the the staff member of
025the month, as we shared, it was something that kind of died off. We did it a little bit the first semester. What we're really trying to take into put input here is um the the feedback that Ashley sent out with the various surveys and that we sent out as well and making sure that we're not only utilizing our academic data but also that data from our students and from our staff members as well. So, they're being recognized in their hard work. We know that teaching is asking more and more all the time. And I think as you're going to hear my part, you're going to see that we're trying to ask less and less in one direction with our teachers. So, that's one piece we're going to look into. The digital hallway pass um has
026been really beneficial. Um the reason is is that it happens in junior high. You have kids that don't need to be in the hallways when there other certain kids in the hallway. So, that digital system can track that piece and show that, hey, this kid's out in the hallway. You're going to need to wait a couple minutes until you go. It also is, as Mr. Warard said, it does not put our teachers in a bad situation. So, if they're having to say no, they've got our support and the reasoning no. We can also put a number of times the student can be in the hallway. So if we know if a student is in the bathroom more than they need to be, we can put it in the system that they're only allowed three breaks
027that day and that's it. We can override it so we're not putting handcuffs on them, but we can certainly give them that opportunity and make sure they're following those expectations. But it's not only a teacher support piece, but it's a safety piece for our students as well um with what's going on. The discipline piece. So, what we really are trying to work on with our teachers is that they're hearing from us after referrals come in as to, hey, here's what was done with that student. Um, they sometimes will send a student or they'll ask us to come down to the room and we kind of saw a trend from us that we weren't following up as we should have with them and sharing, hey, here's what we did or the next day they're like, well,
028that student was back in class. What what actually happened? So, we had that opportunity to share that with them. Um, one piece that we've found, thanks to uh, TBRI with Michelle, um, who's done a great job with that piece, is that restorative piece you'll see in there. So, what that means is that we're having meetings ourselves with that student, with that teacher, and with that counselor before that kid can sometimes go back to class. So, if we're seeing a repetitive pattern from a particular teacher and this kid's being sent out, we feel like we need to have a meeting first say, "Hey, here's what the parameters are for this kid to return." And if it doesn't, this the admin will then step in and support that. I think the teachers feel that support that, hey,
029we're trying to be on the teacher side while the counselor tries to be that supportive side for the student. Um, on the discipline piece, um, the appreciation, it's just a big part of what we're trying to do at the junior high. Um, like I said, teachers are overworked. I mean, all of us in this building are overworked as well, but I feel like that's getting better and better and less and less every year in the last couple years I've been here. and I try to commend that often in our principal meetings that I feel like we're going in one direction at Madison schools and I appreciate that as a parent. Um, but we're we're really trying to work on those small tokens of appreciation. So, an example would be on Fridays. We've got a great
030partnership with The Attic. It's a local coffee company, one of the 80 that we have here in Madison. Um, so what we are doing with them is on Fridays our staff can put an order in and then they deliver it um to us that Friday morning about 9:00. That order is there and it's just a pickme up on a Friday. They look forward to it. It's great. We have some things also with our students. They come in periodically for our students. U they have some some carbonated drinks, some snacks, some treats to come in. The kids do have to pay for that piece. Um but it's just again that partnership that we have and also that teacher appreciation side of it as well. So there's just those little pieces that we're trying to do. Um
031leave notes on teachers desk something I do periodically at the beginning of the year and it's one of those things that falls off that I've got to be more consistent with. We saw it in the feedback. We saw it in the data um that we've got to do a better job at the junior high of making sure those teachers feel appreciated. And I think we're starting to to do that a little bit better every year. My last piece and and board you've probably heard a lot about um the acronym PLC's that professional learning community. This is where I I really get on board with what's happening um both as a parent as an administrator at at Madison schools. Um I've been been here 11 12 years now. Um, we've had a lot of directions at
032Madison schools and in the last two we've gone one direction and everyone is doing the same thing for 45 minutes on a Wednesday and we're hearing great feedback from our teachers that that time is beneficial. We had a meeting just two or three hours ago on how we're going to make sure we continue to make these even better than they were this last semester. So, we're not happy and satisfied with where we're at. We're going to continue to tweak and make them better. our teachers see that, hey, we get to celebrate at the beginning of the meeting and then when they finish, we have some of these questions on the bottom like name one thing that that made you a better teacher after today and then we follow up and get to that to kind
033of start the next meeting. There's just a lot of benefits in this. I appreciate the board that you approved that Wednesday. That's been so helpful. I I think for all the buildings, I'll speak for all of them. And for as a parent to know that my kids are going into a room where the teachers have been working and talking is not something we've been doing in Madison for nine or 10 years. And I just commend and appreciate our our district leadership here on that and for you agreeing on allowing us to have these Wednesdays because I know it's not easy for parents to to cover that. Um but we do have those athletic those student athletes that stay after school. We have them covered. Um we've got the right people. They've worked to make sure
034ISPs can cover those. There's just a lot of good on those Wednesdays. We're looking forward to making better. Um Janet's been a big piece on that one and making sure that we're continuing to get better at that piece. So, I look forward to many more years um of having this PLC piece be in these demonstrations. All right. So, future plans for us obviously getting ready to open up as our music production class. So, if you've not seen that, it is really kind of taking shape as far as the construction goes. So students in grades five through eight will have access to this class. This came back off of our student feedback. The other piece which I'll talk about in just a second is the culinary. Um so grades seven and eight will be uh one
035semester courses offered as an elective. Five and six students will get in there four and a half weeks and be a rotation. So we are really really excited about that class because as we've been doing a lot of student tours that has been kind of one of the highlights es especially along with our esports class when we go into those rooms it you can't compare that to anything else. that's not something anybody else has seen before. So when we take them in there, they're like, "What is this?" You know, so it is really, really exciting. I can't wait to show that once it's done. Um, again, what's next? So the the next piece for us that's really been in those student surveys is a is a really need and a desire for culinary. We feel
036like we we know we're at a point where we can't continue to add staff members. I feel like we have a plan, not this year, but in the future that we can do that in coordination with our health class as well. So that'll be something that's in the process for us moving forward. Uh the next piece for us is the esports program that got kicked off last year for us that we are out of the um the club status. So last year was club status because as a junior high we had to be in club status for the year. Um that is growing to four days a week for us. I think last year we had around 75 to 80 kids involved in the esports program in some capacity. So each night of the week
037is a different game. So we are seeing a lot of students especially students that don't really have their niche. This is that niche for them. So, we are really excited about that program as we kind of launch into the competitive status for the state. Um, MTSS meetings. So, we're going to have those as an increased focus on student data sheets and tier our tier one screener that will be starting next year. We'll be diving a lot deeper into the progress monitoring data for all five through eight interventions. We've done a lot with qualifications this year too as far as students that are in honors um and that process. So, the last thing again is that fourth grade student retention plan. We are continuously updating that. really talking next year about maybe working that into the
038Cubfest day. Um because we're what we're missing now is the parent piece of that. We those kids come over in the fourth grade day and the parents like what what tell me all about it. So we really know that that's the next piece for us as far as bringing our families on board to kind of come to the junior high after fourth grade transition day to get them involved and be able to answer those questions that they have for us. The last thing too is just the our story here is is just student engagement. So that is a big one for us, especially in the junior high. Often student behaviors are a result of that student engagement. So how do we create classrooms where students are engaged and excited about school? We hit on this
039all the time, the learning versus working piece. And then we're going to ve on domains one and three for our teachers. We feel like those we we talk a lot about domain two, which is the teaching piece, but the planning piece for us, domains one and three are really where we get in the nuts and bolts of what it is the kids are actually doing each day. Um, classroom observations by teacher. We talk about that all the time. The the best PD is within our own buildings. We don't need to send them out elsewhere. They can go to their colleague right next door and see what they're doing. And really, that's we I think we take that for granted sometimes that they are just we they're in the walls of their room. I always tell
040the teachers all the time, I would be a much better teacher today being a classroom obs classroom observer because I'm getting to see everything that they're doing and I'm taking bits and pieces. And if I can provide that opportunity for our students within our or for our teachers within our building, I really uh the next piece again we know that we got that on our feedback is the student discipline. Uh really focusing on the teacher scenarios and using examples of of teacher referrals to kind of talk about those to see how people would handle those. Um because we do have students that go through so many different classrooms. We just want to make sure that we're consistent with how we're handling discipline, what's a referral, what's not a referral. So putting scenarios in front of
041teachers and collaborating on that is something we will definitely focus on during our our staff meetings. Um again JCASP has been huge for us which is our attendance and probation program. So uh that program has been huge for us as just an avenue for students uh that are getting out of school suspension which we try to avoid at all cost. Um but that is a huge benefit for us. Uh the last piece and we talk about this and teachers talk about this all the time is just accountability. um both the teachers and the students have to be provided with data to make those informed decisions and have ownership of the education being provided. Um student ownership and their learn scores that that stuff shouldn't be held from them. They need to know if they passed,
042if they didn't pass, and what they can do to continue to make progress. We'll use that a lot with our level one screeners and our checkpoints and and I know I'm going to speak on our ELA teachers that were here. They do a great job of getting that information to them, which is why we see the growth and the results that we're really looking for. Last piece is the again is discipline data. again putting that all together for our teachers so they can review that, see where the write items are coming from and being really focused on how we improve that. Um, and then the lunch remediation success and we Mr. Fry talked about that. I know that's not our favorite thing by any means, but we do see a quick turnover as far as
043once students are in there and getting out. The next piece for us is now that we have that remediational first period class, we'll be identifying those students that are in lunch remediation often and how we're in and getting them back into those level of support because we finally now have that interventions for seventh and eighth. Okay, so that's it. That's it for us. Any questions? Great job. Well, thank you. Thank you. Appreciate it. Jordan, you had mentioned something about your new you've lost number of teachers at the end of this year. Pretty much got those spots filled or you feel pretty confident they'll be filled within the next week or two. That is correct. So, I think um as of today, it was an email this afternoon. I think we will be locked in um
044and and full. That's amazing. I I think I think that says a lot about about the junior high. I think I know people always want to flock toward a a winning team in a program and I and I think that says a lot about what you guys are doing over there if you're able to to acquire that many interested folks in that short period of time. So, appreciate you gentlemen and good job. Appreciate it. Thank you. Enjoy that long summer break. Okay, we'll move on to the uh consent agenda. 25101 is approval of the agenda for the June 11th, 2025 regular meeting. 25102 is approval of the minutes of the May 6, 2025 work session and executive session and May 14th, 2025 regular board meeting. 25103 is approval of payment of claims. 25104 is approvement
045of financial report. 25105 is approval of personnel report. 25105.1 is the agenda of personnel report. 25106 is approval of donations and grants which include to the district. The Shudy family donated $125,000 to the farmtop. German American Bank donated $3,413.12 to the Spirit Card donation. Bethany Legacy Foundation donated $15,000 to the Growing Minds Farmtop. And number four is the community foundation of Madison and Jerry County donated $500 to fund the fourth grade field trip organized by Megan Wely for Lydia Militin. The Kappa Cappa Kappa Beta Omega chapter donated $900 to be used to purchase library books and we appreciate that. The Madison Junior High School Alhorn Sage Schwarz and McGrath donated $250 for teacher appreciation week. Jay Tanner Mahoney donated $350 for teacher appreciation week. The old red barn donated $50 for teacher appreciation week. And
046for Madison Consolidated High School, Canada Dentistry donated $2,000 to the girls volleyball team to be used to purchase equipment, shirts, and team bonding activities. Ericanna Brooks donated $250 to the band to be used for fun activities. Erica Brooks donated $250 to the theater. CNC Shirt Factory donated $120 be to be split between the boys and girls club track teams. 25107 is the approval of field trip request. We have requests from the high school boys wrestling coach to take 14 wrestlers to participate in the summer wrestling tournament on June 13 through 15, 2025 at Evansville, Indiana. And the second one is we have a request from Patrick Morrison for the high school boys basketball team to travel to Carol County, Kentucky on June 19th, 2025 for a scrimmage. Dr. Brown. I recommend that the board approve
047with one motion and one vote the consent agenda items 25-101 through and including 25-107 as presented. Okay. Board, take entertain a motion to approve the consent agenda. I make a motion we approve the consent agenda 25101 through 25107. With a motion, is there a second, please? I'll second. With a motion and a second, is there any discussion? See no discussion. All in favor signify by saying I. I. Any opposed? Consent passes. No public comments. Okay. Thank you. Move on to the action agenda. 25 108. Approval to adopt resolution determining need for project. Dr. Brown. Yeah. I recommend the board approve the resolution determining the need for a project as required by the school leasing statute Indiana code 20-47-3. The board must determine that there is a need for the project. This project includes the renovation
048of and improvements to facilities throughout the school corporation, including the construction of a new child care and preschool building, demolition of EO my site improvements throughout the school corporation, and the purchase of equipment, buses, real estate, and technology. So, asking them to adopt the resolution. Okay. The board will entertain a motion to approve 25108. I'll make a motion to approve 25-108. Thank you, sir. And a second, please. I'll second with a motion and a second. Is there any discussion? See no discussion. All in favor signify by saying I. I. I. Opposed. 25108 is approved. 25109 is approval to adopt resolution approving preliminary plans form of lease agreement and authorizing publication of the notice of lease hearing. Dr. Brown. Yeah. I recommend the board approve the resolution approving preliminary plans form of lease agreement and authorizing
049publication of notice of the lease agreement. The school corporation is funding this project through a lease financing as it is done with other past construction renovation projects. Lease financings are used by the school corporations across Indiana in order to borrow for renovation and construction. This type of financing does not count against the school corporation's constitutional debt allowance. The building corporation will purchase a portion of Lydia Middleton Elementary School building and a portion of the land and building at Eio Muny School building at the closing for at least the appraisal value. The building corporation will then lease that portion of the buildings back to the school corporation. The lease rental due from the school corporation will be paid from property taxes. The lease rental as shown as a maximum amount in the lease will be sufficient
050to pay the principal and interest due to the bond holders. So asking for approval of that resolution. Okay. Entertain the motion to approve uh 25109. Make a motion we approve 25109. Thank you. And a second, please. I'll second. With a motion and a second. Is there any discussion? See no discussion. All in favor signify by saying I. I. I. The opposed. 25109 is approved. 25110. Approval of the adoption resolution reapproving formation of building corporation. Dr. Brown. Yeah. I recommend the board adopt the resolution reapproving the formation of building corporation in order for the building corporation, a notfor-profit Indiana corporation, to issue taxexempt bonds. The IRS requires that the school board approve the building corporation and authorize it to issue tax exempt bonds on behalf of the district. Okay. entertain a motion to approve 2510. Make
051a motion to approve 2510. Thank you. Is there a second, please? I'll second. With a motion, as a second, is there any discussion? See no discussion. All in favor signify by saying I. I. Any opposed? 2510 is approved. 2511 approval to advertise 2026 budget and tenative budget calendar. Dr. Brown. Yeah, I recommend the board approve to advertise the 2026 budget and our tenative budget calendar. Entertaining a motion to approve 2511. Make a motion we approve 25111. Thank you. And a second with a motion to second. Is there any discussion? See no discussion. All in favor of 2511 signify by saying I. I. Any oppose? 2511 is approved. 2512. Approval of textbook rental and fees for the 2025 2026 school year. Dr. Brown. Yeah. I recommend the board approve textbook rental and fees for the 2526
052school year. We do not charge parents for curricular costs, but it's still required for us to submit the information to the state showing what our expenses are uh related to this total. So asking for approval. Entain a motion to approve 25112. Make a motion to approve 2512. Thank you. A second, please. I'll second. With a motion and a second, is there any discussion? See no discussion. All in favor signify by saying I. I. Any opposed? 25112 is approved. 25113 approval of contracts agreements which are as follows. Special education services, psychologists, orientation and mobility services and speech and language services, hearing impairments and special education services. Lifespring Centerstone OVO Head Start Mambo and Indiana School for the Blind and Visually Impaired. Norton's King's Daughter's Health and MCS Safe Place site agreement, Children's Advocacy Center of Southeastern
053Indiana, Jer County Youth Shelter, AD Deck agreement, and Skyward Student Suite. Dr. Brown, I recommend the board approve the contracts and agreements as presented. Entertain a motion to approve 2513. I'll make a motion to approve 25-113. Thank you. In a second, please. I'll second with a motion and a second. Is there any discussion? Seeing no discussion, all in favor signify by saying I. I. Opposed. 25113 is approved. 2514 approval of after school program agreements. Dr. Brown. I recommend the board approved to renew agreements for afterchool care program programming at Lydia Middleton Elementary with Stars After School LLC and for students attending Riker's Ridge Elementary, Anderson Elementary, and MJHS with Future Cubcare LLC at Anderson Elementary. All programming agreements will include afterchool care for students in the district PK26. Asking for approval. Entertain a motion to
054approve 25114. I make a motion we approve 25114. And a second, please. A second. With a motion, a second. Is there any further discussion? See no further discussion. All in favor signify by saying I. I. Opposed. 25114 is approved. 25115. Approval for the superintendent to hire personnel for the beginning of the 2526 school year. Dr. Brown. Yeah. I recommend the board give me permission to hire personnel for the beginning of the 2526 school year in order for them to notify their employers and avoid our 30-day holding period for teachers prior to the start of the school year. The board uh would then receive the personnel report at the next board meeting to approve asking for permission. Thank you. Entertain a motion to approve 2515. I make a motion to approve 2515. Thank you. And a
055second. I'll second. With a motion and a second. Is there any discussion? Seeing no discussion, all in favor of 25115 signify by saying I. I opposed. 25115 is approved. 2516 is the first reading of revised MCS policies. Dr. Brown, you want me to read them? There are 55 of them. So these are the 55 revised policies for a first reading that we'll bring back next time for a second. So they go as follows. Consent agenda, executive session, dress and appearance, employment of the superintendent, that's an important one, curriculum development, educational outcomes for students, mandatory curriculum, educational options, flex program, guidance and counseling, career and technical education, student assessment, employment of professional staff, adjunct teachers, public hearing before commencement of collective bargaining, and public meeting before ratification of the tenative agreement. Cancellation of teaching contracts, dress
056and appearance, employment of support staff, staff, student relations, dress and appearance, determination of legal settlement and eligibility for enrollment of students without legal settlement in the corporation, proof of Indiana resident, Indiana residency, health services, use of medication, promotion, placement and retention, graduation requirements, retaking a class, dress and appearance, bullying, internal control standards and procedures, Time and effort reporting, bad checks and uncollectible debts, budget hearing, disposition of real property, disposition of surplus property, safety standards, electronic monitoring and recording, accounting system for capital assets, volunteers, personal background checks, student records, school safety information, environmental health and safety issues, indoor air quality, animals in the classroom and idling vehicles on school property, parasite infestation, food service program, wellness, school visitors, and public attendance at school events. So, this is the first reading of the revised policies. Therefore, no
057actions required. Thank you. And we'll move on to 2517, first reading to rescend MCS policies. Dr. Brown. All right. Policy 2131, educational outcomes for students. Policy 2700, annual performance report. Policy 8540, vending machines. Policy 8640, transportation for field and other corporation sponsored trips. Again, this is the first reading to rescend those policies. Therefore, no actions required. And 25118 is the first reading of new MCS policies. Dr. Brown, policy 5540.01, investigations by the Department of Child Services and policy 5540.02, the schools and governmental agencies. Uh this is again the first reading of new MCS policies. Therefore, no actions required. and 25119 is the first reading of replacement of MCS policy policy 2340 field and other corporation sponsored trips and policy 5540 the schools and law enforcement agencies these is again a first reading of the revised
058MCS policies no actions required thank you Dr. Brown 25120 is approval to declare items from EOMY elementary school obsolete and of no further use to the corporation Dr. Brown. Yeah. I recommend the board declare the attached items as presented from EO Muny Elementary School obsolete and of no further use to the corporation. Thank you. Entertain a motion to approve 25120. Make a motion we approve 25120. Thank you. And a second, please. I'll second. With a motion to second. Is there any discussion? See no discussion. All in favor of approving 25120 signify by saying I. I. I. Opposed. 25120 is approved. 25121 approval to declare chair uniforms obsolete and of no further use to the corporation. Dr. Brown. Yeah. I recommend the board declared the cheer uniforms obsolete and of no further use to the corporation.
059Entertain a motion to approve 25121. I'll make a motion to approve 25121 and a second. I'll second with a motion and second. Is there any discussion? I think maybe we might uh point the some of the these uniforms out to maybe some of our previous cheerleaders from years past and and young girls fit them. Yeah. Yeah. But yeah, so I I think the hopes are getting these out to maybe some of our younger kids like 30 years old. Yeah, they're really good shape. Okay, good deal. Yeah, I think that's great. Okay, all in favor of approving motion 20 or Yeah, approving motion 25121 signify by saying I. I any opposed? 25121 is approved. 25122 approval of resolution authorizing superintendent or designate to effectuate purchase of real estate in accordance with IC 36-1-10.5. Dr. Brown. Yeah.
060I recommend the board approve the resolution authorizing the superintendent or designate to affectuate purchase of real estate in accordance with Indiana code 36-1-10.5 as presented. Entertain a motion to approve 25-122. Make a motion we approve 25122. Thank you. And a second, please. I'll second. With a motion, a second. Is there any discussion? Seeing none, all in favor of signify by saying I. I. Any opposed? 25122 is approved. 25123. Approval of resolution for purchase of land. Dr. Brown. Yeah. I recommend the board approve the resolution for purchase of land. Entertain a motion to approve 25123. I make a motion to approve 25123 and a second. Please second. With a motion, a second. Is there any discussion? See no discussion. All in favor approving 25123. Signify by saying I. I. Any opposed? 25123 is approved. 25124. Approval
061to hire CMA. Dr. Brown. Yeah. Uh I am recommending the board hire core construction as our CMA for the early learning center project in the amount of 1,150,000. Um and we will bring the contract to the next board meeting. Okay. Entertain a motion to approve 25124. Make a motion we approve uh 25124 in a second. Please. I'll second. With a motion and a second. Is there any discussion? See no discussion. All in favor of 25124 signify by saying I. I. Any opposed? 25124 is approved. 25125 approval of IDOE special education behavior grant. Dr. Brown. Yeah. And I before I go into that, I'd like to um thank our two partners who are here in the audience from core that joined us today. So we're looking forward to working with you. So thank you Bryce and
062Mark for coming tonight. Thank you for being here. Um, yeah. So, I'm recommending the board approve the IDOE special education behavior grant in the amount of $128,286.75. This grant will be used to provide staff who work with students with disabilities with additional training to support students with challenging behaviors. This will include training in crisis prevention and deescalation techniques, trustbased relational intervention, TBRRI, and behavioral MTSS processes for improving student outcomes through behavioral interventions. Um, I'd also like to thank the steering committee who worked together to um, put together this grant and also a big thanks to Sean Pennington who again was the writer for the grant and adds another 128,000 to his portfolio of grants that he's obtained for us. So, um, asking the board to accept that grant. Outstanding. Entertain a motion to approve 25125.
063Make a motion to approve 25125. Thank you. And a second. Second with a motion and a second. Is there any discussion? See no discussion. All in favor of 25125 signify by saying I. I. I. Opposed. 25125 is approved. Thank you. Sean. 25126. Approval to purchase cameras. Dr. Brown. Yeah. I'm recommending the board approve the purchase of cameras from ERS Wireless in the amount of $498,842.78 for Anderson Elementary and MCHS. This purchase will be paid from bond money. These final locations are Anderson's interior cameras and a complete upgrade for all the high school's aging cameras as well as adding cameras to the exterior of our schools where coverage has been lacking. So asking for approval for that purchase. Okay. Thank you. Entertain a approval or motion to approve 25126. Make a motion we approve 25126. And
064a second, please. Second. Thank you. with a motion and a second. Is there any discussion? Seeing no discussion, all in favor of 25126 signify by saying I. I. Any opposed? 25126 is approved and we'll move on to no public comment. Okay. On to uh board member comments. Mr. Scott. Thank you, Mr. Walls. Uh got two things. Um, I'm very excited um that the early learning center uh continues to move forward um for our school district. Um, I believe that we did do an excellent job of presenting um what we wanted, what we needed, why we felt it was important, and we got the message out and were was totally transparent such that we didn't um have to deal with any uh petitions or push back uh from taxpayers. And so the better the job you
065do to communicate what you're trying to do and not hide anything, um normally it works out in your in your favor. So, um I appreciate uh immensely everybody's effort that was involved in this project. Uh we're certainly not done yet. Um but um it it's kind of fun to to to see the future uh unfolding in front of us. Uh second, I will never ever get tired of participating in graduation Sunday. Um it was another uh wonderful uh graduation performance or ceremony this past Sunday. Um being able to um see what the kids have accomplished, being able to shake their hands as they come across the stage. Um, that's one of the the good perks of being a school board member. Thank you, sir. Mr. Jansancy, um, I want to thank the junior high group
066for coming and speaking to us tonight and letting us know all the great things that are going on. It's exciting to hear, um, the progression of of the things that you've implemented in the schools and the progress that you're seeing. So, thank you for spending your time with us tonight on this beautiful evening. Um and then um just again want to thank um the community for the donations and especially want to thank the Shudy family for their donation to the farmtop program because they've not only he's Mr. Shudy's not only put a lot of time and effort into it but backing it financially has been very nice. Yes. So we want to thank them. Thank you Miss Yansy. Mr. Bance um kind of build off what Mr. Scott said one of my campaign slogos is
067invest in Madison and I feel like that early learning center is a huge investment in Madison for the businesses for the families for our youth. Um I just the positives are just so overwhelmingly in our favor that I just feel like it's going to be huge and I'm super excited to be a part a small super small part of that but a part of that. So that's very exciting. Um, I'd like to thank the donations, specifically the people that donated to the teacher appreciation week just to let our staff know they're appreciated from community members. I feel like it's a very positive sign and a good thing for our staff to see and know about. And then lastly, uh, Mr. Henderson. Um, I'm an Anderson Road Runner. Beep beep. As it always should be. Um,
068Mr. Henderson was my I heard him Lady Miller. He was also the principal at Anderson. He was my principal at Anderson when I was there. And he had an impact on a young rough Mr. Bence. um kept me in a straight line. We talk about like having impacts on people. I went into education because of Mr. Henderson and Mr. Petty at Anderson Elementary when I attended there. So, uh yeah, it's true. So, um rest in peace, Mr. Henderson, and know that you left a lot of good here in Madison. Thank you. Thank you, Mr. Pence. I'd just like to echo some of the comments that that were made here tonight. Um especially the uh the graduation was uh was just really remarkable. And I know they're graduating from high school, but you have to stop
069and think about all the way back to preschool. And how many of our outstanding uh teachers, administrators made such great impact uh on these kids throughout their throughout their 12 years, maybe 13, 14 years of school, if you go back to preschool, and how they made such a great impact. And now we're turning we're turning this 12th grade class out into the world. And uh man, they're going to make it a much better place. It was a very, very impressive class. So, congratulations to all and uh and to all of our teachers throughout the years. That's uh that's made this world a better place by teaching and loving these kids. Very blessed. Thank you. And to our superintendent, very eloquently said. What to our superintendent? No. Oh, that part. First of all, thank you to
070Jordan uh and David and Brandon um even coming in sick. Um, appreciate you guys being here and sharing your work. Um, and Mandy being here, I saw you cheering them on. Um, and that's what it's all about. You guys are a team. I appreciate that. You work real well together. Um, also, uh, looking forward to working with our new core partners. Thanks for being here tonight, um, and showing up. Congrats to our junior high girls golf relay team that are state champs. Um, and also to all of our academic teams that we celebrated tonight. really great to see our kids performing well, not just on the athletic fields, but obviously in the classroom and at the state level, winning championships across the state. Very impressive. Um, I'd like to thank our strategic planning committee that
071met last week. Um, they gave up more than half a day um to kind of hear what we're working on and help provide guidance to us as we move forward. Mike and Jod, our board members that were there, thanks for being there and for helping helping us with it. Um, congrats to our boys golf team. They won sectionals uh just this week and Landon TR was the low medalist. So congratulations to him. Also to Anna Black, our state girls track pole vault and hijup winner in the state. Um appreciate everything that she did to get to that point and her commitment. And then congratulations to all of our graduates and our staff who helped them get there. Um, as John so eloquently put it, um, it does take everybody preschool through 12th to make that
072happen. And our high school team did a fabulous job of delivering them, um, across that stage in a great program. Just appreciate all they did. Mr. Lawhead's leadership. Seeing him at the end stand and watch proudly his kids as they were leaving um, is just pretty cool. Everybody's very invested in our kids. And last, um, thanks to our board. I don't say this to you often enough, but I appreciate everything you're doing to move this district forward. I you're committed to it. Your heart's in the right place. Um you just um you're a joy to work with, and I just greatly appreciate each of you. Thank you. Thank you. Thank you. All right. Thank you. Thank you, Superintendent. The next work session will be Thursday, July 10th, 2025 at 4:30 p.m. And our next regular
073board meeting will be Wednesday, July 16th, 2025 at 6 PM. Now, Entertain a motion to adjurnn. Make a motion we adjurnn. Thank you, sir. With a motion and a second. I'll second.