001call the facilities committing uh meeting order go rise and say Pledge of Allegiance please pledge aliance to the flag of the United States of America to theic for which it stands one nation under God indivisible withy and justice for all Christi you want to do a little call please absolutely Mr christianen Mrs Fe here Mrs Hedley here Mrs hoppy here Mrs Janice here Mr McGregor here Mr modra here Mr sco here Mrs Turner here eight present thank you sir um a motion to adopt tonight's agenda for business items so move Mrs H second by sco public comments on tonight's agenda items are public no and we'll move on we have a presentation here tonight from Theo group on our new elementary school so RC if you want thank you you want yeah the mic should
002be on give it a little tap then no I got it [Music] um so the yeah it's not use this yeah is it on on the side yeah okay all right so uh first first and foremost um what you see here is we had our our worker appreciation SL safety lunch uh this past week um we're nearing 300 days of work without a recordable OSHA incident and also um you know uh work is starting to ramp up so we're getting more employees more workers on site and uh weather's breaking so it was a good time to get everyone together boost morale a little bit everyone's coming out of the doldrums of of winter and um as you can see it was it was very well received we had we had U it was a colder
003day that day unfortunately in a in a week of nice weather that we picked the one day that was a little bit chilly but brought everyone up into the garage we had the heat we had some heat going so guys were able to get out of the cold weather and have a have a warm meal um so that was cool appreciate I think okay so this um areas a b or a c and d and e and f the classroom Wings right here you can see what you're looking at there is roof deck so all the steel is is up and they are in the process of detailing that steel and putting the roof deck on as you can see it's all it's almost done another shot here um this in this picture you could
004see on the um on the upper level or what what I call the upper level but there's two stories here um I'd say uh 80% of the footings are installed uh what remains not installed is right here uh we left that out on purpose uh to get the crane in here to erect this steel so as as we erect the steel on the far end in the gym and work our way out this way we'll pick up them last foundations just explain that exavator is this one here is be yeah this is the main entrance um yeah right here you'll have your Cafe cafeteria Auditorium way back in here we'll see in another picture is your gymnasium again some pictures of uh classroom Wings andf in the prog there um you keep flipping again you're
005looking at F andf there um yeah keep going okay so in on the ground floor and a andc uh we moved into some actual interior work starting with the fireproofing of the steel so in the ground floors of a c and d that that's now complete more more of the fireproofing down down through the building okay now slabs um in area e it says ground floor slab but it's actually a slab on Deck cuz there's a crawl space underneath that so you got your ground floor poured in area e we got the first floor poured you can keep keep going yeah um yeah on areas the ground floors in the classroom wings are the the youngest kids in the age as you go up so does the age groups um back filling the wall now
006this is um looking the other way but this portion here is the the separation what I keep saying the lower portion from the upper portion so we're back filling that wall which will allow us to to start um resume setting Steel on this side of of the big wall the last and final stair Tower is [Music] complete in area C that's up by um cafeteria first floor um of a c and d are poured so we've seen ground floor level now we're moving up to the first floor pores here's your gym gymnasium so um that grid you see there is the under slab uh drainage system and they're starting to lay the these These Walls here around the gym this is also the storm shelter so it it's essentially its own building it's completely it's
007not tied in to the rest of the building again completing back bless you completing the back filling of the of the large retaining wall the main retaining wall the building first floor area e is poured out 100% that's that's first and second grade yes second and third yeah second and third so this will be third floor or third grade and the second floor which we poured the first portion of this floor this morning so grade that's fourth grade yeah fifth grade in area F just the uh picture of the update what the internal Courtyard will look like uh when it's all said and done there'll be some there'll be a lot there'll be a rain Garden there and some other um exterior features but now that all the Steel's up in there you could really
008get a sense of the scale of the courtyard okay keep going okay um so as I was saying upcoming uh upcoming work we're going to complete the foundation installations and along with the undergrounds in the in the building the plumbing and electrical undergrounds the back filling of that um wall will complete we'll resume steel hopefully this time next week setting some steel continuing with the block that that's a major um why I keep mentioning that's a major activity there's a lot of block work there that that takes a lot of time so there's there's probably 60 days I want to say 50 50 to 60 days worth of laying there so that's a major activity and it'll be a major Milestone when that's complete uh continuing the fireproofing going up through the building we're done
009on the ground floor now we finished up in the last day or so and also today we began the exterior and interior wall framing of in uh classroom wing e um like I said um we're nearing 300 days without an accident approximately 70% of the steel has been erected um 90% of the foundations are installed 25% of the slabs it's a little bit higher now that we poured some but 25% of the slabs have been poured and 75% of the undergrounds are in as of writing of this so even through the cold and the wet and the rain and the snow we were able able to get we were able to trudge ahead which again is why we chose to celebrate the the men and women that that uh pulled us through the winter any
010questions with the slide so far R see the the shelter area what's the capability F what tornado we had a build it to five I think it's the yeah yeah yeah it's pretty substantial yeah I just and the uh the detailing of the rebor in the size of the rebar and those reinforced walls that are challenging for the engineers um it's challenging to build is it's something we don't do every day Cassie what real quick real quick uh what about being on time I always ask it every time so right now we're we are redoing this not redoing but we're uh reviewing the schedule we are behind um but collectively as as a construction team and the group we're coming and we're going to put together a uh recovery schedule if to get back on
011time so hopefully in in next month I'll have a better more concrete answer okay thank you thanks RC and congratulations to the whole team on getting to this point and no safety incidents and good job [Music] okay we have Cassie Cassie's online hi Cassie you ready yes hi thank you for accommodating me virtually um so uh the administra team had just asked that um uh I talk a little bit about change orders and um be available to answer any questions um so that's kind of what this is but um feel free to um ask questions along the way um the uh if you could go to the next slide so one of the things that I wanted to make sure um I know that that through the design you you guys saw me and and
012Dan and and the other Dan um a lot and um we don't necessarily say as much during construction but I just wanted to review with you uh what we are doing during construction um one of the main things that we um participate in is enforcing the contract and um that means that we're out on site frequently um looking at the things that are being built um helping to resolve issues and uh weighing in on the uh the contractor's responsibilities um we are the initial decision maker when it comes to disputes and we've had to exercise that um a few times already on your project um one of the other things that we are doing is submitt review um submitt include all the product information and Shop drawings for all the pieces and parts that end
013up going into your building and it is a herc an effort to go through uh submitt um one of the things that we pride ourselves with with submitt is trying to um look at all of the products and Shop drawings um along the way to make sure that we're uh trying to catch as any issues that we can um before it's onsite and before it's being erected um so that's a really important process for us and so um Dan Dow and Kayla who you've met are very much involved in um the review of all of the architectural submittals and our Engineers are uh doing the uh engineering submittals one of the other components of what we do is change order review um I know that uh RC gets the uh uh a lot of the
014the blame probably and a lot of the attention when it comes to talking about the change orders because he does do that for you each month but um we're also involved in that process and and one of the first things that we're doing is is trying to validate is is something a change order so we're looking at the contract documents the specifications the drawings and validating whether a change order is actually appropriate um assuming that we've determined that it is we are looking at whether the change order can be avoided or minimized and sometimes that means that we're looking for other ways to skin the cat um or other ways that we can do things to reduce the cost burden for a change order and then once the change order is kind of vetted in
015terms of whether it's needed and and whether it needs to move forward we're also inv involved with missero on reviewing the scope and the costs um so I wanted to make sure that you guys understood that we were involved in the change orders and the review of the change orders before they make it to you at the board level um and that we're doing our due diligence to try to validate that they're uh that they are recommended for approval um one of the other things that we're doing during construction is that we're looking for efficiencies that can be made um in the in the process so um a a relatively small example of that is that when um danillo was doing some shop drawing review um he found a location where um the ceiling could
016be changed out and save a few a few bucks so one of the change orders that you've already approved was for a credit where uh a ceiling was um changed and that was a way to save some money so we are continuing to look out for ways that we can um possibly uh make some some modifications in the field that wouldn't result in any compromise but would would benefit you financially go ahead to the next slide so one of the other things that I wanted to just kind of go over um this is something that we track internally um but there are different types of change orders these are the categories of change orders that we track um uh one of the first the first one there is called an unforeseen condition this is a
017change in the material or the pH physical scope as a result of concealed or unforeseen existing conditions um differing from what we indicated in the contract TR documents in a renovation project that's sometimes things that are hidden in the walls or above the ceilings in uh your project our biggest challenge with unforeseen conditions has been in the site work and in the soils and so um virtually all of your change orders have been a result of soil conditions um so as an example um some Boulders that were found in the soils um will be one of those examples um sometimes on projects we have uh a agency requested changes um you have not had any of those uh knock on wood on your project so far um it's when a Authority having jurisdiction over the
018projects a a municipality or a code official um or some regulating agency uh potentially decides in the field that they want to see something differently than what was on the approved drawings um we don't see that very often often but it's something that we keep track of um the next type of change order that we see are owner requested changes um and this is when there's an additional scope or a change in the material that differs from the contract documents um oh geez I see a I see a typo there uh but it's something that the owner requests so as an example for you guys you had a uh a um a a piece of kitchen equipment that you wanted to to get installed over at nams um early in the project and then there
019with the asphalt walks um up from the new parking area to nams um there's credits those would be things that we collectively decide either because of something that we've noticed in the field or something that you've decided to change that would save money so eliminating the collocation trailer is an example of that that was something that was included in the bid for the general contractor to provide a field trailer and um it's been working out really well with the house being used as a uh trailer for the for the contractors and um so that was something that was recommended as a as a credit um the next one that I want to talk about is is a mission Omission um this is a part of the project that un fortunately we all wish that didn't
020exist but it does so we uh you know want to explain to you what that is that's something where um something was inadvertently omitted from the scope of the contract documents um by us or our team and they are things that that you you would like to have in your project and um so they were missed um they were something that should have been in the contract documents should have been included in the bid and they weren't um an example of that is that we found a couple lentils uh steel lentils for above a window that were missed in the structural drawings and um in order to support the openings above the windows those lentils need to be added and that would be considered an Omission an error is something that when something's constructed incorrectly
021as a result of the contract documents so um we try like heck to avoid errors that's part of why we review our shop drawings as closely as we do and why we stay as involved during the field but this would be something where um you know the contractor built something differently than what was intended but maybe it would and then it has to be redone in the field it has to the work either needs to be removed and redone or it needs to be changed in a way that causes um work we have not seen any of those on your project we want to go ahead to the next so just as uh this is our tracking log that we keep internally this is uh the bethl park change orders through tonight's meeting um and
022uh you can see the different categories there the unforeseen conditions is the majority of the costs um on this project um the uh you'll see that there's a little bit an owner requested there's nothing indicated in agency um there's nothing indicated in errors there is some in omissions and there is some in credits so we're we're constantly keeping track of that on this job and our other jobs because we do pride ourselves and having um really low percentages and I would say um much better than our competitors um in most cases um the unforeseen conditions are things that we can't control and we try to minimize costs as much as possible with omissions um one of the things I want to just be clear about with omissions is that they are part of every project
023um we we try we like to think that we're perfect but we're not um so they are things that we miss um the other thing is that we don't profit from our emissions um had those lentils for instance been included in the original bid our fee would have been based on um the project plus those lentils when we miss something thing we do not charge a fee for those that's part of the way that we um try to to help the district not incur costs as associated with inflation um and we we usually do have to do a lot of work on those emissions um to to make sure that there is least costly as possible and um that we've we've exhausted all possible ways of addressing the issue um without incurring additional costs um
024and and once again our uh work through the submittal re view process is one of the ways that we try to keep both emissions and air um percentages down I know I went over a lot of stuff and I can't see your faces to know whether you're um you have questions or not so um please shout out if there's anything that I should go back to or if you have any questions Cassie we have uh Steve miseros also in the room tonight and he wanted to offer a few additional comments on this change order process thank you Dr thanks Cassie uh good evening ladies and gentlemen Steve masero uh president of masero construction Management Services but also um president of masero Corporation so we're we're uh we have a a separate group that does the
025agency work that uh bethl Park hired us to to be your expert uh but we also uh have a general construction V business that competes with people like Ron in fact we're uh going to be doing Canon McMillan's we're going to be the general trades contractor for can Canon McMillan's new elementary school starting in about a month or so so um what Cassie went through I thought was really helpful um certainly um you know we look at some data related to uh rfis at this point um we have a good set of drawings we did our own constructibility review uh so that means missero construction Management Services we have people in house that look at the drawings because because Architects and Engineers put the drawings together we look at it from a builder's perspective and
026scrub the drawings and produce that report so obviously um the the the dirt and unforeseen issues are um Troublesome uh but um uh having only 180 or so rfis at this point um is pretty good um for a job of this complexity in this size so we feel good about that and um you know we're certainly used to um change orders that come out and um if they there's a lot there's a ton of change orders or um potential change orders that hit an exposure log uh that never even make it here because we do do what Cassie spoke about and um either reject them or um send them back to the contractor because we don't believe u uh that it's a valid change order or we don't agree with the number because we we
027build every day um we have a really good cost database so if anyone of the Prime contractors um their change orders if they're not broken down correctly um or even if they are we review them to say hey um that's uh uh dollars you have in for square footage of installing drywall and tape and finish um you know we're seeing it $3 lower than you're seeing it because um on bid day everything's on sale um and um change orders you're dealing with one contractor and their sub contractor so that's how um that's our job um and um um you know certainly um uh in your question Vince about schedule we have to really um tighten that up because when you do have unforeseen conditions we're not where we thought we would be but we need
028to rally the troops uh workers um and having things like lunches do help in thanking thanking the workers because how they feel is really important if they're not happier or you know don't feel like it's a good job uh you do tend to get more change orders just what it is so our job is to keep a really good vibe on the project it's no different than any football team basketball team volleyball team we want to keep everyone happy keep the men and women that are doing the work keep them happy if we can do that um we can make up time and that's we just need a little bit more time to pull the schedule back a little bit I was hoping I could share an example um if you don't mind of uh
029one of the ways one of the items like uh Stephen mentioned where um something hits the potent potential change of order list um when the shop drawings for the skylights were submitted there was a coordination question the contractor or the or the manufacturer of the skylights asked a question um reconciling what was shown on the structural drawings and what was shown on the architectural drawings and um Daniel dillow uh tried to work through that coordination item and gave them a response for how he thought that that could be addressed and their reaction was to submit a change order request for like $100,000 and we're like Whoa We are not we thought that this answer was going to just be how this is how you reconcile it not here's some additional cost so Daniel went back
030to the drawing board worked with the Skylight manufacturer and the contractor to work through that problem and that item just gets crossed off the list um it's we now have a resolution to that coordination item that doesn't add any cost to the project uh I heard uh Cassie saying about she and her team lay eyes on every change order and that buy sure the board's aware that everybody on your side looks at it so about how many different professionals are looking at change orders before the board gets it um so yeah I I I get the change orders come to me first so it kind of goes through our filter first um I I do with with draw does too I run it through the the specs and drawings and details and to determine if
031in fact it is a necessary change um I also look at the the nuts and bolts of it the man hours the the cost of everything if the beauty of it is I have the full force of our general trades side as well and their whole team of estimating if I have a question I could simply call him on the phone send them an email say hey can you give me a look at this does this number makes sense for you know this amount of work to be done the time it took to to do it does that make sense so runs through that filter and at that point I I kick it over to to draw and and they do their um due diligence as well running it through comparison and with the contract
032documents so it could be half of our estimating department at masero myself Bernie ra team not only of inhouse but all their uh uh Consulting Engineers as well we get them to uh chime in as well and review and comment and if we have we come up with a uh you know we don't agree with the change order on premise alone or some of the internal numbers you know we kick it back to the uh to the contractor to revise and resubmit um if you look at some of the dates on some of these change orders you know this this process can take months it could take couple months but um we we have to be right with the numbers and if you took the pyite out of the conversation tonight where are we in
033your opinion with not only just the pyite but all the unforeseen just unsuitable materials um one of the one of the uh change orders presented tonight night was for an undercut of the Bus Loop I we we pulled out remnants of an old structure of an old house we were pulling siding and gutters and everything out all the other organic garbage out of that hole um but if you take all that out of just dirt issues in general we're we're less than 1% of the construction cost of change order so far and that in your opinion is about average or average for a project this size would be uh 3 four 5% I I think some some industry standard say even 8% of a contract uh the price total price of construction is quote unquote
034acceptable but I think as an industry especially draw we we aim for like 3% 4% one more question uh if I could interject the the last page of my uh slideshow with the summer if you take the unforeseen conditions out which are all associated with soil um you're actually in a credit so if you take the owner requested the uh omissions compared to the credit you're actually to the good I mean I know that sounds silly because we're talking about a huge amount of unforeseen conditions but let's just call it a wash they really all of the all of the costs are associated with unforeseen conditions yeah so so when the change orders you're looking at today would be for things that would potentially be installed like in the summer or are you working months
035and months ahead are the contractors asking you for clarification or changes for things that are happening because you talked about it taking two months to get it to us for for their approval yeah I the uh expectation on these things when there we don't want to hold the project up in other words correct correct so yeah the the items that you were referencing to something outside of an unforeseen dirt condition um is usually months out so we have that time we're not we're not holding up contractors if I thought a change order had the potential to hold up work I'd be with people on this board saying we need to get this passed maybe could we call a special session to to vote on this and get this in front of the board because it'll
036it'll start to hold up work we I think to to elaborate on that though um timely decisions on The Bard side you know we don't want to push you under the gun to make decisions but at the same time um a lot of the products that do require change orders need to be ordered in advance or they they need to be um engineered or they need to be uh some sort of a submitt needs to be made for them so um you know I RC I think does a pretty good job of indicating when this is you know supremely time sensitive but in general timely decisions from the board are important to keep the process moving and not have additional delays when the contractors submit their their change order requests they're based on kind of
037today's dollars not next year's dollars right yeah and and also your your unforeseen conditions your dirt conditions you know when we encounter those problems we kind of have to take care of them as as they show up um so that's why in the contract we build in unic cost for for those activities so essentially those costs are pre-negotiated at time of contract signing you know just in case we weid you know so hey we hit py right now it's like okay now what do we do oh we got to wait you know there's no waiting there we we could because of the cost was predetermined and pre negotiated I'll add that uh we meet every two weeks for just a change event order myself Tony and the team on-site team so we know I mean
038if there's something immediate RC brings it to my attention quickly but uh when things things are items that need attention every two weeks we're looking at it there are things that disappear he'll put it on the board Cassie and the team will do whatever they do and all of a sudden it disappears new things will come up uh so we we're we're watching it on a weekly basis but every two weeks we have a formalized process to make sure that there's no surprises that'll pop up and and RC will know that we Bulldog for the district to say no no we're not going to accept that like and and RC goes to bat for us to say no because there are sometimes that the subs will drag on and not give a price they'll give
039them a timeline say if we don't have it by then you're assuming the cost I got this here this is your signature then yes okay yeah Robert Schultz that's what I fig I just but only my mother calls me robt Cassie and RC this question uh one last question that I have I said it was last before but now it's really the last one is it possible for a contractor to look at a specification in the drawings but buy something inferior and install it without you guys knowing uh to [Music] say no simple answer is no um the way the way the specs are written the way the drawings were written and the way the contracts are written and through submitt review you know we we doah does a cursory review of all the SM
040come in just to make sure that they're complete and they are the product that is specified and then detailed and the nuts and bolts of the review is the design team the engineers and The Architects okay thank you question we just want to go right into this now since we're on this subject we'll just down and take disc this is couple of questions bet what's up first off um Cassy I have a question for you the omissions are part of every project I'm St staring at one right now for this tonight for storm shelter drawing revisions there were several of us sitting on this board tonight that were in the storm shelter meetings so how did we miss something when we were in the storm shelter meetings and then they came back to us and
041told us they had to be in EF5 certification and now we're saying there was something omitted how does that become the board's financial problem compared to someone [Music] else's um so I'm not going to talk specifically about the emissions but the those drawings I mean because I don't have all the technical information but the kinds of things that we're talking about are some reinforcing steel uh those those masonry walls are full of um rebar and the engineer uh draws several different uh they draw plans they draw sections and they try to cover every condition in their reinforcing requirements um when the shop drawings for the steel come through and they find that maybe there was a condition or a location where the uh re rebar wasn't explicitly called out that's we do not make a
042uh representation of every inch of the uh wall so it's that kind of uh miscellaneous things that were missed were some reinforcing steel I believe in the walls now the financial burden for an Omission is the districts had it been in the original drawings you would have paid for it on bidday um it wasn't in the original drawings so it wasn't part of the base bid now you have to pay for it as part of a change order um the you don't get it for free okay um next question is this is probably more for Cassie than ourc has the aluminum for the paneling been ordered nobody's answered this question I've asked three times in three months of meetings with the aluminum for the outside of the building been ordered I know it's been released
043and I've asked righton repeatedly in meetings and have not gone there's a large concern on where that aluminum is now coming from yes RC I believe that Daniel or one of the contractors said that it was it was locally sourced um from the United [Music] States that was that was the answer that I heard that it was not um uh it was it was sitting in the United States it may not have been shipped but it um that's what we were told the the meeting that we had on Thursday uh we asked that specific question and everyone um stared that they they did not believe that it was going to be a inflation that there they anticipate that there would be no because it's been released like our Steel's been sitting in trucks and Eerie
044for weeks the same is true for the aluminum cladding um there's a lot of aluminum in our building um but all the contractors RC asked all of them none of them said that they thought there was going to be a problem okay can we get an update at least next week on that that's a large concern that I mean as the as I'm staring at this budget and this these numbers no matter if it's from you guys in your overages or Cassie in the overages after tonight we have a million dollars left in contingency fees out of $3.2 million we know a lot of that is soil content can anybody answer for me if we're done moving [Music] soil so the change order tonight for $178,500 is not the last changer we're going to find
045for I can't promise that now that undercut of the Bus Loop uh when you look at that number uh unfortunately a lot of that number is labor and Machinery yeah I ask that next question because it's not detailed out we had asked I had at least asked and several others had agreed we wanted a more detailed content of how this where this money is going um and I know you're not doing it you're getting it from Ryon so maybe that's the next conversation Dr krosinsky and Dr Walsh need to have because that's a lot these these numbers again are and this shouldn't be directed at you but it is because no that's fine I that's fine um this particular change order since it was strictly an undercut of unsuitable soil it it's and there's unic
046cost in the contract for that it's correct it's a volume times a number equals a cost um that volume of material is documented by number one W uh Mero Witnesses it as it's happening ECS is there on site witnessing and documenting it and nice wer keeping track of their numbers as well so it's verified three different times and it's I I can give you the backup that's that's certainly no problem I have that but in this particular instance it's simply a * b equals c did you have this 1550 cubic yards I'm sorry yeah that yeah that's approximately they that's how much material was removed out of the hole was approximately 12 ft Deep by X ft long I don't remember is this is unsuitable soil or is this the other materials you were removing
047this was unsuitable soil this all unsuitable soil whatever they said Dr K said that building whatever building was on the ground yeah I didn't know if that was included that it it was the same dump site that it was all yeah it was all junk material that had to come out that what I wanted to know I'm not we're not talking the pyite anymore we're talking this is not in this location this this was on a different uh part of the site this was closer to the old baseball field and soccer field and that what was can we still look at where the core borings were compared to this to to see why that did not come up in the core borrowings do you remember Dr Walsh if we went that far down in the
048core borings I I don't know that was the engineers did that work uh I mean they they could have done, 1500 or 500 I don't know we don't know matter what happens it's there whether they saw it in 2021 2022 or 20126 we still got to get it out of there and fixed agree just we're hitting numbers that are we've got 15 months left on this project and we're and I think my intention with having masero and draw here tonight was to try and give the board a little confidence that we are not getting robbed that they are watching the numbers as closely as you are they're as attend attentive to these change orders as you are they're not going to let anything slide through to Pat somebody's pocket it's it's a real careful process
049I wanted you to hear that tonight from both these groups that you're that you pick your contractor your your um architect your construction management firm they're working for us and yeah it's a lot of money and the money is going quick on these change orders but back to what we said about 10 minutes ago take the pyite out of the situation we're we're actually dealing in positive numbers we're you know it's it's a good good set of plans we're going to have the these things come through it's going to feel uncomfortable that we should have we shouldn't have these kinds of changes when you have a a new building design how did you miss that those are the classic questions but I I was hoping that tonight's would have accomplished at minimum to give you
050a sense of trust that they have a good team checking this when it gets to you you can rely on that information and not be anxious or worried that we're getting robong and I and I want that but I also want um more of those people that usted us with all of this to understand that we're asking the questions too we're just not voting yay or nay we're asking the questions so that everybody is informed about what's going on I just I just want to say that I appreciate all of the information that you bring us every meeting and Cassie at draw all the information from draw Dr K everybody involved in this and I feel comfor able and confident that you are the professionals everything you have done to date has been thorough um
051have not tried to deceive us have not refused to answer questions or provide information so I agree Dr Walsh I think that I I don't want to have to look through pages of orders of buckets of screws or whatever the heck like it's going through so many layers and so many people um I agree I'm confident that we are not getting robbed or anybody is going to Tahiti on our dime or anything um and I agree it is disconcerning right to have to deal with $2 million worth of unsuitable soil issues um I think the only thing I would say is if we get to some point where we need to dial something else back I am certain you will let us know like we just uncovered another issue we have to trim something something
052else has to go because you're correct we are where we are and that issue we have to deal with it with whatever it costs so that might mean something else has to come off later but I I appreciate your all of your professionalism from everyone involved in this process internally and and externally well thank you thank you uh just to piggy back off something Dr Walsh said we we being misero and draw we've rejected probably close to $800,000 worth of change orders that were submitted that we have rejected so I know sometimes nice to here too just because all we're seeing is the other end of understood thank understood um we take this I know I do I take this very seriously this pyite business has kept me up at night and I've tried to
053do everything in my power to make it is UN to make it as painless as I possibly can for the district because you know we are you this is my every bit is my project as it is yours anything else in regards to the I have a question just out of my own curiosity mhm the last change order I am just curious what is a detectable warning surface it is uh when you come to a end of a sidewalk and you're entering a traffic lane the yellow bumpy surface that's what they are thank you so much I was imagining like storm shelter tell us the tornado's coming okay thank you y anything else for Cassie or RC or Mr mesero thank again we all have our own thoughts and I appreciate your willingness to try
054to make us all so comfortable as we're moving forward because repeating it is a lot of money and I appreciate I know you guys are coming from but you know we we really spending a lot of money here we want to make sure it's done right absolutely so whatever you need all right else we're done with uh Cassie and masero group yes okay thank you folks thank [Music] you thank you Cassie the uh backup for the change orders is in the folders at your tables there this evening and behind that will be a an updated copy of the facility's master plan this will be update number 4 0 from where we started back in 2021 with the haze design groups master plan this is fourth iteration and what's uh updated what's changed now is we've
055turned more to a spreadsheet style of tracking where certain projects that are on the docket to be renovated updated fixed replaced or installed is in there with a timeline and a projected cost and then um uh on the back we have some updated numbers on all of the capital project Investments that the board has been making since 2021 that uh document is also linked for folks who are are watching from home you can see that on board docs with an updated facilities master plan my thanks to Dr Kinski and Mr petitionary for having uh helped update this and keep this uh as accurate as possible with where various projects are and as we make decisions moving forward in terms of other budget budgetary priorities we can always move certain capital projects up or down the
056timeline uh depending on where where the financial resources uh stand at any given time or any given moment ask a quick question yes in the chart I was curious what the Shaded boxes are in the projected year columns they're like that pinkish or brownish or I didn't know if that meant anything yeah that's just kind of a priority for us okay um it's one of those things where as we were talking as a group these are the priorities that we want to try to accomplish and then the ones that are not shaded is still a priority but but if it's something that has to go that's something that we probably would have to talk about okay and do we have to do we have to pave Blackhawk Drive the on there the RFP is all
057right I'm just saying I went through there I go through there every night for the stage crew pickup and I was like oh goodness okay yeah I just met with Vasco organization this week to get estimates um with the intent I of the specs to be done between July 1st and August 1st so we're waiting for bids to come in and that's not just blackhaw drive though no it's everything the drive the parking lots Blackhawk drive all the way out to the Front Street and then what about IMS not not IMS this year no we want to wait and get all the construction done get all all that stuff done and off of our and then makes sense I just didn't know if I so that'll be is the our portion of the Y parking
058lot included in that possibly more power buying might be a factor so and then that would include perky to or no maybe okay I'm having them bit them out in different ways so okay uh any other questions on that that update for you I mean obviously we can answer them anytime down the road since you're just getting a hand copy here tonight to examine we'll be around if you have any questions further along is there uh before we get into the next thing I just have one question is there any updates on IMS on renovation yes no there hasn't been enough progress we agreed with site logic to have them come in April with updates on phase three work any other questions okay in that at the January I think it was January board meeting
059we had a number of policies that were up for review and first readings this one 72.1 was pulled out and referred to facilities committee for some further discussion uh so I put it on tonight's agenda being the facilities committee meeting for discussion about this the Genesis was actually from um board conversation five or six months ago about uh having some policy to guide the actions of uh the community or community members or even School District members who want to name facilities or fields or rooms after someone or some some organization could also even include like sponsorships and so forth so this is our uh this policy was sort our Creation in line with that convers ation that happened four or five months ago and uh this is hasn't even gone out for a reading yet
060that's why it's it's uh still in a very draft form the one part that I think uh I had said when we first brought this up four or five months ago was that we wanted to make sure that the naming rights policy guided the decision making of the administration and the board on why or what uh what purpose the naming would be for some honorary purpose or some Financial uh you know purchase of naming rights for a you know advertising purposes and so forth make that clear and transparent UPF front uh and then it shouldn't it should be Revenue neutral for the district if it was just an honorary place that we would cost the district any money uh to make an honorary name we just saw for instance that per Field named for the
061coach uh years previous came with money from the perky family to do not just a signage in the name but also upgrade the facility and keep it in top shape I think I was using the phrase a big check when I brought it up the last time that it it would come somebody's request would come with a big check so is there any other feedback on this policy or U thoughts or opinions about this okay Mrs hopp that'll be in the tracker for you next time you have a lunch break um you pick up the last item uh Mr M did you want to put a context around this because I think you've been dealing with this longer than yes um we've had couple casual conversations um based on the use of uh metal detor
062within the bethl Park School District um some of us are aware I think all of us should be aware that we did purchase uh two detectors a few years ago but they've really never been fully implemented and we've really never seen a a a full formal plan of their purpose and their use so discussion with Dr Welsh and Dr krinski just asking to some more of a formalized policy more formalized plan that we would have the district for the use and to see one to start off with the nine of us if this is something we as a board agree to and then also potentially down the road through this meeting and and any public discussion is whether the community as a whole would be um favorable moving forward to it as a a device
063to keep our staff and students and our community safer when they're entering our building so uh Dr Walsh had uh presented this for us to review and discuss yeah and to uh we got some support from the facilities pardon me the safety committee chair and from our school police officer uh officer GIS who gave me some in information put towards this piece uh and they also consulted with the West Jefferson Hill School District because they've been using theirs now for several years and have it done pretty smooth everyday process that theyve screen every day um that this is also true in the Ringold School District every day everybody every bag everything scam uh the proposal we have here was just for IMS and the high school questions question how long would it take the 1300
064students in the high school to pass through Just One Medal deter with just one it could take hours yeah so that's what I'm thinking West Jeff uses six units and it takes them 15 to 20 minutes to get uh 900 people through it two yeah six units okay so would this proposal be for purchasing more metal detect corre not yeah that right you'll see an equipment needed item a so we already own two but we would need um uh quite a number more I see uh to in order to complete this and do in a orderly but timely fashion thank you MH question did anybody reach out sorry go ahead um did anybody reach out to Gateway I know they're using it also no no one talked to Gateway I mean I talked to Butler
065uh we used them at Sena Valley where I was for 13 years we didn't do it daily uh our neighbors Mars did um it's labor intensive um timing is not your friend and so you need you need units per volume you can make a mathematical computation out of it the training that you have to do to your police force your security guards and then you have to use staff you can't get around that and so you have to make um agreements with the staff that they can leave early um if this was a random situation but if it's a daily situation obviously you're adding labor to it okay uh yes Buffy I would have let you I would have let you go home early if you would have been on the the the search staff
066I have a couple questions here your kids I just wanted to because some of this talks about um how to do a consistent random search so I'm not sure if are we being recommended that that's what we do or are we being recommended that we screen everybody every day thank you Mr Jan that was my question the the recommendation that we're making is that we have enough units to do everybody every day if we need staff get it done in a timely fashion however as Dr Kinski said there are also lower gradations you could do every sixth person in line or every like just do a random search uh and or do it not every day those things you would cut down on the amount of Labor or staff time that would be involved okay
067and and disruption I mean there there are all kind of different ways to do randoms right um and you have to train the staff to to be prepared for that I I wanted to say I previously had have not been in favor as Mr modra knows um but you know in the last 10 years not here not here in our district but it seems to have we seem to see increasing in the country um like 10 years ago it was somebody outside coming in and it's kind of not like that anymore so that's kind of the reality and I need to accept that that's the reality can um I do want to say in terms of training um which relates also to the accommodations and adaptations as well as the Staffing um obviously there are
068students that are easily identifiable as potentially having problems with a new routine or the randomness if we do random um large crowds like there are groups of students whom you guys can quickly identify as needing walkthroughs training special handling prepping all of those things but I'm also going to say there are students who aren't in a designated classroom who have disabilities or trauma histories um and I think sometimes we forget that students who haven't yet risen to anyone's attention and don't have an IEP and don't have a 504 may still have a response um to being reminded of a family trauma or you know what I mean and and disabilities and developmental disabilities and I think for me it would be vital for our school police officers our SRO any staff working these machines all
069the administrators and hopefully that's phase one and maybe phase two can be every staff every staff bus drivers bus AIDS everybody a training specifically about particularly I'd recommend autism connection PA because they get it they're training about brain studies and how students who have autism think and process how someone with an intellectual disability may also o have motor planning differences right so they can't immediately comply but that doesn't mean that they're disrespectful like those sorts of things because I think that's a need yeah kind of everywhere not just here but it could go bad here right so if I can U just add that you already have a policy on searches and you already have a policy on K9 searches uh the information that would be included in the weapons detection wherever we place this
070226 226.24 [Music] into policy to protect the district as well as the end user who is having the search done on them you're looking for a weapon you're not looking for a basketball so you know you go through the metal detector if it goes off there's another procedure if it clear and it goes off again there's another procedure you're taken to a room things of that nature so right and I have trust in that I'm talking about a student reacting in a way that the officer who's watching all of this finds to be suspicious right like I think we're my concern is that we're increasing the daily contact UM of every student with a security force and I just want to make sure that those folks thoroughly understand um not everybody who can't look you
071in the eyes is lying to you and all of those things this happens so fast that that I'm not going to say it's not going to happen but it happens so quickly that they're moving in and I can share with you from experience when the first three kids go through every kid knows because it goes on on text message it does but but also yeah and so and those individuals right the individuals of the staff I used to use guidance counselors I used to use people who knew how to uh work around kids who are in distress we'll do the same thing okay just keep in mind too that this is not a catchall this is not 100% this is just another layer to technology that's available to us long as our s along with
072our counseling pointing to Mr verani over along to his staff referring to the high school and some of us know that because we work in that area uh this is just all and you've already had relationships you develop door developing um but again this is just another layer to to make our buildings as possibly safe as possible this is not a never a guarantee and there's some other other angles to around this but it it could be proven to be effective but there is a cost to it all right Financial cost also a cost to the experience of our students and our staff but it is another tool available to us to make our buildings as safe as possible um but again um Mr Advantage sa also being part of that as I know Dr
073K and Mr volani have done it in their previous jobs there is all this work late out ahead of time with the kids to make sure their experience and knowledge of it is coming through and and honestly I like this because my previous experience we didn't really have the word about the amesty Box you know again it kind of went without saying but that specific word you know and I know I had experience where a student did do that so the idea was to keep the building safe and make the kids feel safe and the staff so those things are worked out with all these other issues involved but we had a conversation in our safety meeting and one officer was saying it's not a guarantee and we're not proposing it we I just said
074we're not proposing as a guarantee just another layer adds on there one of our districts just recently and it's B East District of char Val we now put the gate the man gate down at front as another layer to their security plan so just something for us to consider give you time to look at all of it but PE keep in mind there is an expense to it that we don't have to address ladies first um so with the time period that it would take to scan the kids would the classes be adjusted like shortened periods or how would we go about that I mean I know we could do hours or days but yeah I don't think I've gotten that for yet okay that's but yeah I guess we would maybe potentially unload sooner
075than we do uh so we're starting earlier but I we really haven't gone anywhere past just giving you the procedures and the costs and Manpower people power that we would need to make it happen if you if you do it randomly every fifth kid every third bus um we from experience the number of years I did it at senica um it does not it creeps into first period but you're not missing first period um so you just have to modify the time you have to actually have a line manager there to you're not looking in every single nook and cranny for a weapon a weapon doesn't fit in a makeup bag per se but you know um there's there's a lot of coordination to it and you know as I shared with Dr Walsh not
076necessarily do you have to have people just in the front lobby but you have to have people at the other exits so that they're not trying to sneak in and so it's a labor very labor coordination um everybody's hands on so I I would recommend starting slow trying the random first and then working up into if you want to do the the full scale you like it what's that do you like it did I like it um it was um it wasn't my opinion to like it I was the principal when I was told what to do okay so did you think it was effective we found things never did we find a a gun but we did find weapons we found some other things um we did have an AM amnesty box and it
077worked uh there were things that or it just never made it in a school it was left in their cars and that's the goal yeah yeah so my concern here is we're bringing them into school in the morning and we're scanning them what are we doing at night for all those people that are in and out of those buildings every night because that can come in if we're not scanning and and that's one of the faults of this again use fact that I was at West Jeff we implemented out there there there are faults it's not a perfect system all right and these are things we'd have to work out in our whole security plan for the two buildings that we're refering to that's a large I mean that's a large concern I believe Dr
078krinski just said we're we're taking those baby steps first um the first being is our panel discussion here publicly uh and just see what our thoughts are and then see what we think it's worthwhile to uh to move forward with I would also ask that they include the night activities especially that those two buildings are going what are the baby steps to start that process too because that is another situation again it's an area of concern I can go over 50 even real quick professionally but right now we just want to my goal is just to bring it up to get the conversation going and that will be down the road as we start if we decide to move forward okay and and also I asked our Sol L just to on the districts that
079she her firm represents just to get a little feel for how many other districts within Western PA which you covered just to see where because not everywhere I go on different websites the districts that I know that are using them but I couldn't find some type of public notification or a process they their students have to go through just that may be beneficial for us to see uh but Mrs jesic said it things things kind of changed these last 10 years and I go historically well we did remove a handgun out of IMS 25 years ago so it's not that it can't happen you know um but again just repeating another layer to our overall security plan so thank you Dr W okay last piece there is just those change orders I think our Hope
080was that it would get moved to consent uh Bing or any questions or concerns about it and there's no need to vote just to prove it to move to the the consent for next week's approval I actually we me and Jenny actually moved it on for next meeting at 7:00 just for it to be there to be included in oh you did okay yep thank you that's it anything else okay take five and come right back we need to