Ashland Planning Board meeting March 26, 2026

001Um, I guess I would just call the meeting to order. Um, welcome everyone to um, Ashlin Planning Board meeting Thursday, March 26th. The meeting is on just on Zoom this evening. Um, but it is um, it is on Zoom and being recorded. So, our first I will call the meeting to order at 7:18. And the first item on our agenda is chair clerk's report. I have not prepared one for tonight. So, we're going to get right to business. Our next um item is public comment. Um I'll open it up for uh two minutes per person public comment. If anyone is here for that purpose, this would be public comment. um typically not associated with one of the projects we have on the agenda. You have a public comment, you can raise your hand. Seeing none,

002and since we don't have a room, um we will we will go on with the agenda. All right. Item number four, public hearings. The first one on our agenda is 55 Tilton Avenue. This one is being uh continued. They have asked for a continuence. Uh Jasmine, when did they ask for that to be continued too? >> April 9th. >> Okay. April 9th. So um does anyone have any questions about that? Um before we continue it, I think they're still waiting to get more comments from GCG and maybe other consultants. Is that right, Jasmine? Yes, it's a different peerreview consultant, but yes, they are they are still going through comments from them. >> Okay. So, basically people trying to um um take care of those things before bringing their team in in front of the board.

003So, um makes sense. All right. So, I'm sorry, you said April 9th. >> Yes, please. >> Okay. Um, I will make a motion that we continue 55 Tilton Avenue special permit and site plan review to April 9th. Is there a second? >> Second that. >> All right. And a roll call vote. >> Deep. >> Uh, Anna's not here. So, >> here I am. Hi. >> Oh, and I guess that would be actually not me, but Angel. >> Oh, that's right. Angel Cassadian and I. >> All right. So, that has continued to April 9th. Um, typically for those in the audience, that is a a public hearing from which I am recusing myself. So, um, but as Anna's not here, I will did the share thing. Okay. So, next on our agenda is 240 to 260

004Pleasant Street. This is the um the so proposed soccer fields at um Metro um I want to say Metro West and that's not um what name am I looking for here? Um oh Metro West facilities. Yep. Okay. So I wasn't crazy. Um and it has been a little while since we saw this project. I believe it was end of July. Welcome back Wayne. Thanks for having me back. >> And I believe that was due to some changes in the um the architect that >> there were there were a few changes that Well, just for the for the record, Madam Chair, Wayne Bell, Land Design Collaborative. I'm here on behalf of Metro West Academy and uh Connect Church. Joining me tonight is Roger Martin. Um he is with the church. uh he's uh the the site

005contractor with uh Green Leafer Landscaping. Um they're going to be doing this the site work on the project. So, Madam Chair, yeah, there were a few things that had occurred. Um I think when we last met, there were a number of things going on both sides of the table. You guys were going through a transition with your planner and then uh system planner. Few changes to the board. So, it's nice to meet new members of the board. Uh I remember Deepa on the board and Steve may have been on the board I think. Uh >> uh Scott I think had just right started. Yep. >> Yeah. And uh so there were a few changes there and yes on our side. So part of the thing that was going on on our side. Well, first of

006all um Reverend Jerry Scherzer is no longer with the church. He's moved back home to Pennsylvania. >> Um and so they've got um some some other folks uh that are running the show over there. Um and uh so with that um there was also some discussion as to uh what they were going to do whether or not it was going to be a synthetic field or a turf field. They had gone back and forth with that and then it was decided that it would be a turf field u synthetic turf field. Um during that time as well um there was a question as to whether or not they wanted to have another peerreview consultant do the project. So there was a little delay from the church's end in authorizing the work for GCG who by

007the way I think did a tremendous job on this project. I say this as a fellow peer reviewer. So um but with that said yes that's been the delay. I wouldn't when I heard that the other meeting was continued I thought to myself dear god they've done this quite a bit with us and it's nice to be back. though with that. >> So there have been some changes. Um as you know we had gone through uh the process with design review uh and they uh issued their approval uh on the project. Um as part of that if the if the board would like I don't know if the board has seen the video flyover we created um which was which is pretty impressive and probably a good way to get a good visual as to

008how it's going to look when it's done. We can show that at time of lots in the end. But um but with that I can jump right into the project. There were a couple changes as a result of the correspondence with GCG. Um >> let me let me just hold up just a second just so you're aware. You said you obviously remembered me and Deepipa Scott who is new on the board. Um Anna won't be here for this for this section of the project but um she has seen the project before. And new on the board is Paul Montesino who is in his car but is here to and I don't know if he I don't think he has seen the project before and um Angel Kazadian who um is our associate member on the

009board and also an architect. So um she won't she won't be a voting member of this project but she does offer um an input to the project and to the board. >> Terrific. So, um, so yes, it is a great idea to have, um, even though you've done this a few times now, but to have an overview of the project. >> Sure. >> And I was reading in the, um, the GCG uh, report um about this this fly over. I'm like, I don't think we've gotten a chance to see that. So, I think that would be very helpful. >> It's pretty cool. Um, I I credit our landscape architects in the office. Um, it's amazing with what they can do. Um, sometimes it's funny when they find out that I'm wearing different clothes with this

010face with what they do with AI today with these these technical guys in the office. It's pretty funny. But if you'd like, I can crank out the plans. Uh, I'll make this brief, as you said, if that works for you, Madam Chair, and the and the board. Um, I've been through this a few times. So, if you allow me to share my screen, >> you should be all set, too. >> All right. Thank you. How are we looking? You folks see it? >> Yes. >> Terrific. Um, I will pull this baby over to the side here. So, the site located at 240 and 260 Pleasant Street. Uh on the locust map um we have uh connect church here, Metro Whis Christian Academy here, there's an industrial uh building here, um the Albany Boston Railroad behind

011the site and residential properties uh across the street as we it's located in the industrial district and the groundwater use restriction overlay district. Um the existing conditions for the site are here. Uh basically what we have is a 1.9 acre site comprised of two parcels in common ownership. Uh frontage is a total of 325 ft uh plus or minus. Uh access to the property is through connect church at Metro Whisk Christian Academy. This is a dedicated oneway out for these folks. Um and they have a gravel parking lot uh over in this area here. The parking lot can uh accommodate 30 spaces uh with having a comfortable 24ft maneuvering idle. They're unmarked, but it can accommodate 30 spaces. Topography on site, as you can see, uh from the contours is very flat. We have a

012couple depressions. We have a couple, you know, it it undulates slightly uh throughout the site, a couple depressions, and a couple little twoft mounds. uh on the project. Generally, storm water runs off in this direction to the northeast, to the southeast, and and to the east. Uh the the site is vegetated uh with a combination of evergreens and uh deciduous, primarily deciduous, and there's a lot of dense undergrowth uh uh underneath uh very dense and you know, briars and the like. Um the property also contains a buffer zone, 100 foot buffer zone to a bordering vegetated wetland uh to the south that's located in here. None of the work being proposed is located within uh that buffer zone. You see these symbols here, these are test pits that were necessary for the purposes of uh

013performing the storm water uh analysis. Um, the what we found out here is the federal EPA or or I'm sorry, the NRCS, National Real Resource Conservation Service, has data files on these types of soils and they mapped this area as a hydraologic soil group A, a well- draining sandy grally type soil. Our soil observations out here um found that to be consistent. Um, on site, you see these three little guys here. These are wells. These are monitoring wells. As you folks are aware, years ago, um Nyansa had a uh uh contamination into the the town's um aquifer. Um and it resulted in a super fund. It it went it became a super fund site. Part of their plume uh did expand onto this property. as as minor as it was with the contamination levels of

014the tricloralite uh it was uh it was still uh present on the site. The federal EPA got involved in it as did the mass DP and they have deemed this site now after some mitigation um that the site is now uh uh suitable for this type of use. Um the levels of this tricloralide uh were de at at depths of about 70 to 80 ft based on what we've read and based on correspondence with the with the feds in the state. So with that, like I said, um that's basically the site. No wetlands on site. Um and like I said, the traffic patterns uh come out in in this direction. North for the presentation, folks, is straight up the sheet. Uh I should have mentioned that earlier. So as with every project, we start with

015an uh erosion sediment control plan in a site preparation plan. So that would start with the clearing of the trees around the limit of the proposed sa field and parking area as shown here. You will note that we did not intrude into this area which is these are to be maintained and protected as designated by the M&P and we're proposing an orange construction fence uh around that area that is to remain in place. uh throughout uh construction uh and to the very end. Um we have uh after we uh have the the areas uh cleared um before grubbing the erosion and sediment control measures would be installed along the edges uh as well as providing uh silt sacks uh erosion sediment control measures in the down gradient uh catch basins. When we do a project

016like this, it also includes an anti-tracking pad out at the con beginning of the construction site. This is essentially trap rock, 3 to 4 inch trap rock and it the infill on that is 1 and a half inch stone so tires on the construction construction vehicles don't pop when exiting the site. The purpose of this is to remove all sediments before they uh get out onto the travel way. So again, the benefit of these is any sediment laden waters that may make its way out onto the road are intercepted here before it makes its way to a downstream uh resource area. Uh so the the the site pretty straightforward. Uh we're going to have as part of the design um a sediment basin down in here. It's the lower portion of the site. diversion channels

017uh which are demarked by this here and and this so that during construction as they're doing site work if we get a heavy rain um and soils start to migrate they're intercepted in this uh these diversion channels and make its way down into the um the sediment basin. The benefit to this these types of soils is that the likelihood that you're going to get any migrating soils when the site is stripped is pretty much slim to none. Um so with that that is the uh the proposed layout of uh the site prep that will have a construction trailer on site. Vehicle fueling is going to be located up here as far away from the uh 100t buffer zone as possible. Um we then move into the layout materials plan. Now, Madam Chair, when we met

018before we were looking at uh when we started this process, uh a couple things have changed. One, um we had we started with the natural turf field, which is now gotten synthetic turf. We started with, if you recall, a crush stone parking lot, and what we were doing there is we're looking to utilize the voids in the stone uh to detain uh and and or basically retain water on site and infiltrate it. Um after working with uh GCG on this um we had a differing opinion as to how to design the drainage system on this um after further discussion with the client. The client said you know what it's probably going to be a nightmare trying to maintain the stone. Why don't we just pave it? So we we proposed a paved parking lot. Now

019a couple other things came out of came out of that as well for for paving. But because we went with a a paved parking lot, um we're looking at a closed drainage system rather than the open swale drainage system uh system that we had before. The other thing that came out of this, Madam Chair, was comments made from the building inspector and I and from GCG about accessibility, handicap accessibility to the property. Initially, we had proposed a couple parking spaces here uh that were going to be paved and we looked at paving this. So, the only pavement on the property before was here, here, and here. We have since decided to pave the whole thing to make the concerns about uh accessibility uh routes to the building, to and from the building uh you know,

020we're looking at uh eliminate that. We've increased it to three parking spaces where we have a sidewalk that comes from here to here and heads back over to Connect Church. Um, and at the head end of these parking spaces, because the pavement is flush with the sidewalk, uh, we're putting wheel stops in here, concrete wheel stops, which will be anchored to the pavement, uh, for the summer months. Um, again, at this end, we have an emergency vehicle. So, uh, parking spots dedicated signage is posted there for the purposes of sighting an ambulance here during, uh, soccer matches. Uh it is locked by a a a gate uh and a knock not a gate a uh a chain on ballards uh with a lock a knockbox contained in the key to unlock it. Uh the traffic

021patterns unlike the previous design we originally looked at uh that they originally had the one space one direction coming out of the site. It is now a two-way traffic uh access into the site. This was part of the discussions with the town, excuse me and with uh with GCG. Uh there is a sign proposed out at the site identifying it as the the recreational field uh for Metro West uh Chris Christian Academy. Um trees are being proposed uh along the site um around the perimeter of the parking lot uh meeting the the the requirements uh of the town. We do have a playground area in here as well. We're looking almond. See that? That was originally a rubbercoated surface. Um the the church was thinking that they would do a rubber coated surface there um

022for uh the parents uh with kids. Um and they have since decided rather than do that, it's just going to be a lawn. No equipment on it, no playground equipment or anything. So, it's just going to be a lawn. around the perimeter of the site, we have a chain link fence along this edge which will connect to the chain link fence along the the back. Um because it is a soccer field, there is a soccer fence that is required at the ends of these fields. Uh those are 20 foot high. Um and that would extend from here over to here and make a return to here. Elbero, as you recall, Madam Chair, was a uh a soccer player. So he was instrumental in uh those discussions. Uh at the opposite end of the field uh

023we have the same thing soccer netting here 20 foot high. Um they are proposing light fixtures at the corners of the uh the soccer fields. These lights uh fixtures are uh LED fixtures, night sky compliant um with these fixtures out at the street uh provided with light shale shields as not to shine onto the residences uh across the street. We're also proposing one light fixture out in the parking lot. There will be some ambient lighting uh from the street that's going to shine here. Uh as you know, it's an illuminated street. So, um, when we came up with this, the the the spillage out into the street is is very minor, and we'll look at that in a second. So, that's the layout materials plan. Now, the grading and drainage plan, pretty straightforward. Um, we

024do have our synthetic turf soccer field uh here around the edges of it out in here is going to be lomemed and seated. Again, the con this is area is going to maintain be maintained and protected. We are looking at a different type of storm water management system. So unlike before where we were looking at swailes on either side of the field because we have a paved system and we're proposing a buminous concrete curve, we need to capture the storm water runoff. So we have a double uh braid hooded uh deep sump catch basin here which is going to discharge into this storm water system which is a pipe and stone system. Uh we also have another catch basin at the other end of the parking lot. Both located in the low points which will

025also discharge into the system. As I said earlier, we've had the benefit with both the soils and the way we've graded the site as not to allow any storm water runoff to leave the site. There's no storm water volume leaving the site. There's no storm water run. So there's no increase. Everything's going right into the ground, which is good. It's groundwater recharge. This is what you want to do in development. So with that uh we do have the synthetic turf field. Um the synthetic turf field consists of a uh um again the synthetic turf um with a border uh to separate the grass from the synthetic turf uh to prevent uh it's it serves as a weed block. Um and then the uh under the synthetic turf field, we're going to have a foot of

026stone that's going to cover the entire area. Um that stone is going to serve as the drainage system. Um the from this we go into our utility plan. You had mentioned madam chair the uh or somebody I think it was you maybe mentioned the irrigation and and and that. So in this particular case here we are proposing a uh a water line for irrigation purposes. Um and that would only be for this area if they decide to install it. The likelihood of them installing it probably slim to none. But at least they making it active that is. But during construction, they're going to consider installing it, leaving it, capping it at the end, and then connected inside if they decide to ever use it. The same thing will apply to the underground electric. What they're

027proposing here is the light poles may come after the fact. They may come up front, but they are going to provide electrical conduit around the entire perimeter. uh and and set it up to pull wire um if they decide to go with light poles. They're not exactly sure if they're going to do that. They don't know if they're going to have soccer play only during the day. So, that is still uh open uh at this point. Um that's it pretty much for utilities. Um and last one. Okay, so that that should pretty much do it uh for the site. The last thing we do have vehicle turning maneuvers. We've demonstrated that the fire apparatus can come into the site and exit the site from both direct directions directions either from the east or from the

028west making its way around the site uh to service any uh emergency situations. Um the last thing uh was the the photometrics plan. Um as you can see as as you know madam chair foot candle distribution is how this is measured. So looking at the front of the property, the area of most concern because this is a residential side of the property, although the residences are on the opposite side of the street. And like I said, there's ambient lighting along um that is cast under these properties from um uh Pleasant Street, but as you can see, these levels are fairly low. This is 2 foot candles. So essentially for anybody that on the board that may not be familiar with the terminology, a foot candle is the the the amount of light that one candle

029gives off at that location. In this case here it's 20% of the light given from one one candle. Um as you can see worst case is almost a candles worth of illumination um here uh not even making it onto uh onto the street. um a little bit more outback. It's about one foot candle along the property line, but again this is an industrial building uh to the east. To the west again, Metro West Christian Academy uh and connect church in common ownership. Again, another commercial property. Um that I believe, Madam Chair, covers it for the presentation. I can give the board a real quick uh overview as to what this looks like in terms of how in in with respect to an area. So the aerial photo >> so this this shows the site in

030here the parking lot I was referring to the old gravel parking lot is in this area here access so this is an older actually no you can see it so egress from the site comes through here and out this way this is uh connect church as I said a combination of evergreens and and and uh deciduous mostly deciduous but the railroad tracks uh to the west to the the west And you can see the residential properties to the uh to the north and to the east. We have this industrial use. This is uh this is the soccer field. This is basically what it's going to look like from the sky when it's done. You're going to have a parking lot. This is an older rendering, so please excuse that. This shows what we were looking

031at originally for the gravel. This will all be paved in here. So, this is what we're looking at with the uh proposed trees, the toten seed. Here is your soccer field. Um, as you can see, the traffic patterns are two-way out of the site and back in uh through Connect Church and in Metro West. This view here is a bird's eye view showing the soccer field, the proposed parking facilities uh and these views as viewed from the front walkway of each of the homes opposite the site. So, these are the vistas and and this is how it it presents itself. This is one location from the the the property furthest to the north. Then as we move uh um I'm sorry, furthest to the east. As we move westward, this is what you're going to

032see. >> And all is said and done. >> Wayne, is the I I think I saw it in a few locations, but is the net um the fencing modeled in there? >> Yes. In fact, that's part of the challenge is trying to see it. Uh, it's in there. See that? See this in here? These little half looking. So, is there is there no um like there's the pole the poles, but there's no like bar at the top or a heavy. It's just it's very >> Yeah. Yeah. They kind of they they almost look like the screens at Fenway. not as not as loose, but that's how they and and then when we do the fly the fly over, I think you'll be able to see it uh more clearly. Um so that's that's this guy.

033Then we continue. And so this is the new entrance. Uh so going into the site, coming out so they'll have an opportunity to turn right or go straight into the site. As you can see, uh already occupied by vehicles, so there's something going on. And then we have the Metro West, the Connect Church uh recreational fields here. I think it would be bene beneficial. This is basically what we're looking at for trees, proposed trees. Uh red maples and American basswood. Uh this is the existing sign. This is our proposed sign. Um and then looking at the the fencing. There is a cable that runs along the top. So it's not as loosey goosey as as Fenway uh uh or as expensive. I was would imagine, but it is, you know, it's again, it's kind of

034a loose stop. It has a little bit of give to it. So, with that, I would like to just quickly show the the fly over uh and then get some uh open it up to questions, Madam Chair, with you and the the board. So, I will pull this baby over here and enjoy the show. That's basically it. >> All right. Thank you. >> You're welcome. So, with that, I am open to some questions. Madam Chair, >> thank you. >> Yeah. I mean, I'll I'll right away just open it up um open it up to questions from the board. I I may have missed it. Are we talking permeable paving or regular paving? >> Regular paving. And then I assume when you're talking lighting, you're talking like Musco style sports lights. >> Yep. Actually, I think

035that's the brand. >> I think that's they >> they have the market cornered. >> Yep. >> Angel does a lot of work with schools, so she knows. >> Oh, really? No kidding. >> No kidding. That's that's a fun process, isn't it? >> I've done those projects before in the past as well. >> So, I believe um you know over the course of discussions um going from the going from the permeable kind of um stone or gravel paving to the paving was both a matter of um ADA and accessibility. um the trackout and the difficult of difficulty of maintaining it and the fact that those kind of um imper impermeable or pvious I should say paving gets compacted and becomes impermeable anyway. >> Yeah. So >> right and I was more specifically speaking about permeable pavement

036not the stone. >> Yep. >> Right. Okay. >> Permeable asphalt. >> Yeah. And um >> go ahead. >> And then I was just gonna say and this has been Have you already been through conservation at this point? Is that complete? >> Yeah. So we met with them. Uh there was a uh a mess up in the advertising for the next for the last meeting. So we had to readvertise and we're renotifying of Butters. I think we renotified them uh last week. my company, my the guys in my office did or earlier this week. So, we're going to be meeting with them. See, this is the 26th in early early April. I think we're meeting with them at the be maybe the 11th or 12th. I've got a lot of meetings that month, but I think

037it's it's about that time. >> Okay. >> I have a question. Um, how much distance is it from the edge of the sidewalk to where that 20 foot um fence is going to be? >> Yep. >> On the side that goes towards the road. I just have a heard but I can't see it. >> Sure. >> Excuse me. So through the chair, we're talking this area in here, correct? >> Yeah. So I say 10 feet. >> Yeah. So that's probably Yeah, it's about 10 feet. It's >> about 10 feet. >> In your renderings, you showed that a lot of existing trees still being there. And I think that's kind of the goal is to have that. Is well, I guess I made an assumption there. Is that the goal to keep those existing trees to

038kind of buffer from the sidewalk to that fence? Like will they still be able to work around and put in because it looks like the fence is like almost right up to where the goalpost is going to be, which I'm assuming is the you know that that's where like the edge of the the turf is going to be and then there's I think also in rendering you showed grass. I just wanted to really understand that there's those trees you're going to try to keep those up while you're doing the construction and not so that there keeps that natural burm or the natural foliage there. Yes, >> I like the question and just for a point of clarification. So um the fly over the renderings that was done at the time where we had grading uh

039not is is in fact no grading didn't really change much in here. It it changed pretty much uh in here because previously we had it right up to the property line but we no longer have that situation because we're proposing a swale. I think in the north end northeast end we we had something going on in here for a swale as well. So the plan would be that they'd go in there, they would as we look at the site, we would identify the limits of clearing. Anytime we do a project like this, we look for specimen trees. And so if we find there's a specimen tree, obviously if there's a specimen tree here within the soccer field, um that's going to be uh a problem. But if we have specimen trees along here, what we

040do is we identify them uh for saving. If there's a unhealthy tree as well, we'll look at that and say, well, what is the value of this unhealthy tree? Would it be worth replacing that um uh before you know it it uh it meets its demise and creates situations. So uh we would look at this area, we would augment it. It's part of the plan. So as part of our plan we would look to uh perform the uh flag the limits of clearing identify trees uh that are are for saving and the same would apply here. We have a little bit more flexibility along here. So if we see uh a beautiful specimen tree in in this location here that's actually maybe out in here, we would look to save that. We would modify the

041grading to to work around that. out here. We would augment the vegetation with some lower undergrowth. Uh we would not propose uh canopy trees per se unless we felt that we could not create a situation where we increase some mortality rate to the existing trees or uh to to what we're proposing. So, we're going to work with that and I think that in our discussions and I would uh suggest that the planning board uh condition that is is part of this when this work is done along Pleasant Street, we're sensitive to the abutters across the street. Totally get it. So with that said, we we would suggest that the the uh planning board condition that the area following the uh the flagging of the limits of clearing that a representative from the town uh the

042planning board uh town staff meet with uh us out at the site, the landscape architect, the client, and the site contractor to have a clear understanding of what we're what we're retaining. Then we would identify those trees that are going to be saved uh that you know may have been within a clearing footprint um that we can we can save and then come up with a game plan is how we're looking to vegetate that. Again the goal is to be sensitive to the abutters across the street and to provide uh the necessary screening. >> Yeah. I just like just looking at the Google map pictures from this last summer like as you drive by it looks like a pretty like not a bunch of new trees there and I'm just imagining you I don't think

043the goal is to knock them all down and make it clear cut just so you can >> get in quickly. So I just wanted to see kind of what you're saving. You know what I mean? >> Sure. Sure. and and and I do through the chair. I do appreciate Scott's uh comment because when you look at it in the winter, so what you're seeing here is a lot of dense uh nasty undergrowth. Um and that's porting it mildly. Um here in the winter photos, you get a better representation of of what's actually going on. You can see the healthy trees and the unhealthy trees. Um, so as you can see closer to the sidewalk in here, we're retaining trees. Obviously, something out in here, if that's beyond the 10 ft, will no longer uh exist.

044But what we would look to do is, uh, maintain whatever we can in here. Uh, and in fact, if we still have this undergrowth in here, we're not touching it. We're not touching it. We're going to augment what's in there. So the difference between the winter and the in the summer is is pretty staggering. I mean this is this is that same shot in the summertime versus the winter time. >> Yeah. I think the I think the key thing here would be to um request to ask that our tree warden um who I I know you know um is um to be to be the one that really looks at those trees, determines which ones are worth saving and determine which um what trees would be best planted >> um amongst these you what new

045trees um in order to you know the ones that would actually, you know, survive best, grow to be an asset along the street. Um, and there's probably no one better to do it than than than Becca. So, >> yep. All all over that. All over that. >> I think that is are other questions from the board. >> Yeah. Just Well, I have just one other comment. I know you guys are going back >> about the um paving the parking lot or not paving it, and I appreciate that you decided to go in that direction. I I feel like that's kind of where you would have wanted to get the project to maybe later on down the road and be like, "Oh, having the lines and having that um I know it's not as I know

046it's different for like the heat, you know, bouncing back is stuff of that nature, but I I do think the actual use of the for the players and the family of the players, it'll end up being a little bit more successful." So, >> so I appreciate the comment because that was raised that kids may throw stones in the parking lot. We were all kids. I wouldn't let my kids do it, but I know that I would have probably done it. Um, but I think uh I appreciate that and it was interesting because that mindset was relayed to us as consideration was starting to grow for the paved parking lot where the church said, you know what, it may not be a bad thing. We may end up there at some point, be there at some

047point. Why don't we, you know, why don't we address it now? So, let's just go ahead and do it. So that that's it's interesting you you brought that up. Thanks. >> Do do you know what kind of turf you're going to be using because that can sort of you know we're we're putting this paving in so we're increasing our heat island. >> Are do you know if you're going to you were just thinking like the regular rubber crumb or are you going with more of the low temperature? >> Yeah, I think I I appreciate that. I think that's kind of what we're thinking of is that that lower temperature fill. Um we I know there were other products out there back in the day. it was just the rubber. But now there are other >>

048more I guess I I would say more environmentally friendly options or more options that I know parents are are are more comfortable with. >> Right. >> So I know there are a number of products. I was speaking with uh one of the LA's in the office, my business partner, and he was uh he was saying the same thing. So, yeah, we would look at uh something that would be um you know, if we if we could do something that doesn't radiate heat. And again, that's when I came up with the the the parking lot design um that I I originally had, it was with that in mind, being uh friendly to the environment. I've got a a paved drive an unpaved driveway, crushed stone, and I love it. I wouldn't trade it for anything. It's

049It's not bad to maintain. It's a little bit in uh when I'm doing some leaf blowing or or that the mower catches the edge of it and sends a rock at the house. But other than that, um you know, it's I love it. I love it. But >> I think that I still think that you know, the question here and you know, from the time that the design review committee had approved uh the design, it was it was natural grass at that time. It was not it was not um synthetic turf. And so I think that is still it um you know understanding that decision and I know I not being a soccer player myself I don't have any personal experience with this but there seems to be obviously um plus and minuses of both

050sides. And I think that's something um now that this project is back before us that we're going to want to understand in detail. I think Angel's questions about, you know, exactly what is this, you know, and how how far is the project willing to go to um to choose the the safest um um most pleasant to be on. I've heard these astro these can be very hot. I've heard they can get very hard um um they can you know leech things obvious you know into the you know into the groundwater and to know more about this system about the change that's not just being changed to the easiest thing but to the things that will best protect Ashlin best protect the kids that play on it. Um, and like I am I have no expertise

051in this area, but I'm aware of the controversy and and so that would be um like you know maybe kind of like Angel's question exactly what is this what's being proposed >> and I would think that that would something be something we need to know and something that would be conditioned into the project. >> Sure. And I do appreciate the the question and and as you know madam chair uh with what you do and with with what angel does when you go to various boards and commissions and I say this all the time but there are competing interests. So what we heard from one group is that we love the synthetic turf uh and it was it was conservation because they look at it from you know water conservancy. Um and then you hear that

052we like the natural turf and I think that was the initial position of the planning board. love the natural turf. So, it's it's striking that that fine line. In terms of, you know, any questions you folks may have uh on the natural turf, joining me tonight is Roger Martin with um uh green landscaping landscaper. Um and if if I could, Madam Chair, maybe he can answer some of the questions that you folks can have. And again, I think to condition it, we're totally on board with that. Um because I mean that's that's one way to to ensure that that things get done to the liking of the board. So Raj, if I if I could, Madam Chair, is is Raj allowed to >> Yeah, we we I would love to um be get an more

053information education about um about these kind of fields. So >> thank you. >> Hi. Uh yes, my name is Roger Martin with Green Leaf Landscaping. Um the first thing I want to kind of point out as well is that um obviously there's been a migration from natural grass to synthetic turf fields just one due to the wearability of the field itself. Um I know that um the middle school um has a synthetic turf field Walker field uh used for soccer and lacrosse and football. Uh Ashlin High School uh Memorial Field is a synthetic turf field. So um and these I think it was I'm looking over here middle school was installed back in 2011. I can tell you just from the innovations made to the various substrates the products itself that are used with inside

054the field it's dramatically changed because the the questions you bring up which are great uh points they have definitely been to are looking to address all of that. Um a lot of it too is even because you know you look at some of these fields have now moved them their way into colleges in um other universities as well as you know professional uh fields and it really comes down to I think the the the crux of the whole thing is that uh and Wayne had brought up uh water conservation. And if we were to go ahead with a regular uh seated field in order to allow the grass to build uh durability um you know it's like anything else we considered like a human being right you need water and you need Gatorade especially if

055you're working out and that Gatorade comes in a form of fertilizer. um you know all of these different components can play a similar role in order to establish growth for uh the grass. But um ultimately I can tell you that especially in the spring when all the sports are starting up and the uh the fields are very very moist, you can literally uh I mean if they were to have you know a lot of different soccer games there, you could literally tear up that field in a heartbeat and creating more problem than than good. Uh the synthetic turf fields definitely alleviate that issue. Uh, another thing that um you would brought up is with regards to like say temperature. Um, my understanding is that if we were to uh on hotter days just hit the

056field with we talked about uh water being brought to the location, you can hit the field with water and bring down the temperature by 15 degrees within about five minutes. So you can you can go ahead and um you know introduce options to address some issues like with regards to temperature um with regards to um you know the crumble we're talking about which used to be you know recycled tires. They're now coming out with things that are more environmentally friendly. As far as what we, you know, should we decide to go with that that route, by all means, I'd love to have uh the town's input on uh you know, what their thoughts would be in uh one product versus the other. So, is there like not really a recommendation at this time? Is is

057is there not like a >> we have the product that's best for this application that's been proven to be blah blah blah is that unknown still >> at at this point uh until we get obviously confirmation from the town uh that we're going to be able to move this way then obviously we' be making more of a decision. Yeah, I think they have to I think it's kind of you know happening simultaneously in a way like you know I think um and I'm just one person here um I can see the downside of natural grass obviously like I said the water and the use and um it's just and I and I certainly understand but about the time since those other fields were built there's got to be better stuff out there. The question is,

058well, what what better stuff, you know, can you show us the data? Can you show us how it's better? Can you show us um so that we and it doesn't have to be today? Like maybe that's obviously today's >> today's meeting is about um >> making sure all our board members know this project because some of them are new and to be able to you know get the you know what are the next steps out there um and uh so that we can hopefully see you back in just two weeks and uh not a long period of time but in that time then maybe be able to provide some of that real data because like Yeah. I just want to have a a better understanding of of of these kind of materials. >> Sure. >>

059You know, and and you know, and how these materials can be safe and good to use, good for kids to be on. I know they're used all the time, but how how are the, you know, how are those factors addressed? So, >> absolutely be happy. that. So, is that can we get can we get deeper into that the the next time and understand what these products are? I if someone else I mean I know Angel I think has some experience with it at least. I don't know if anyone else does. I'm I I don't um not my not my wheelhouse. So, I'm just looking to learn and to be able to you know in that way make a good decision for the project. >> Yeah. I don't know. I personally don't know a ton about

060these, but I think coming to us and saying like, "Hey, this is the type of field we want to present, I think would be not just good for us on the playing board, but also good for the town, right? When you present, hey, this is the level that we're trying to go to." I mean, it may even be like as much of a thing where you say, "Hey, you know, we're planning for this field to last us 10 to 15 years, and then this is our plan to recycle it afterwards, or or with the low amount of use we're going to do, it should last 20 years." I don't know. I I really don't know these things. I'm just trying to throw these out as some of the the thoughts that do pop up. >>

061Those were rock solid guesses then because 10 years is the average lifespan of a turf field. >> Well, okay. I did Google, but I I didn't like I don't like I'm just trusting what you know it's showing me on the screen and I'm not an expert. But, you know, I also don't know how much they're planning on using it. Like if they're going to open up to more than just you know, two leagues or something of that may get a lot more use. But I know just some things like that would really I think super be good. That's great English. But uh you know just really helpful in bringing it to the not just for us but also for the town um and the feedback that comes back from the town about what you know

062these type of things that go in. >> Absolutely. I mean because I I think for me and I did go through the GCG report just trying to look through my highlights here. I think the um there was there was a little bit of questions about the the height of the lights that may or may not be put in. Right. Um but I didn't really have a problem with that. Um so I think to me the um the big question um was just about understanding about the turf field you know and and so I think um for me again I'm just kind of going through my highlights here um I think for me that's like the piece I just I just want to understand a lot more about before making this decision. I think everything else

063like I personally I think that it would be a great asset for Ashlin to have these fields and this area. Um um I I think you know you've thought about all the surrounding areas. You obviously have been we've been working on it for or you you've been working on it for I don't know the better part of a year I guess. Right. >> My life. Right. Right. So, um, and gone through these iterations. Obviously, we want to see what conservation, you know, says next week. Our our decisions within and this kind of thing are always contingent upon theirs and their expertise. But that's one piece that um that I just feel like I want more information on that to to be able to know that we looked at closely and we feel comfortable with the

064decision with the decision made. So, if we can look at that for next time. Plus, if anyone else wants to add anything in that you have other questions, please put them out here now so we have a short list that these guys um maybe are digging into for our next meeting and can focus on. Does anyone have any anything other questions that things that they want more information on or >> Well, I concur with you. You know, these fields is a wide variation of what can be installed. So, I think a little bit more information would be good with how we're draining it, how we're what we're filling it with, what materials we're using with, um, all of that. Okay, great. Yeah. So, does does that it's probably not unexpected, I assume, from from you

065know, >> right? So if that's something we can do um I mean we should have JZmine are you still there somewhere in cyber in cyerspace? >> I am here in cyerspace. >> So um I assume our next agenda we should have room to look at this again on April 9th. Right. >> Yes. So, um if that works for you, if that gives you two weeks to, um to kind of put put together some materials for us and um so we can understand that um understand the options and a lot better. Um that would I think that's the that's in my sense it's really the only question hanging out there for me personally. I can't say for the board. So, >> okay. I will say that we will uh definitely by the April 9th uh you

066know come up with with the um um options if not um a recommendation for the type of synthetic turf field that that uh we'll be we'd like to use that type of thing. >> Okay, great. That would be that would be very helpful information. So a needed needed information I guess I should say. >> So all right then. Is there any is there any other questions from the board or is there any questions that the applicant has for us before we continue this to April 9th? No. Okay, great. Then um to keep things easy here on Zoom, I will make a motion that we continue 240 to 260 Pleasant Street site plan review to the meeting on April 9th. Is there a second? >> Second that. >> And a roll call vote. >> Deep bank.

067>> I know. I >> And Trisha Kendall I. I think it's just the four of us this time. So um we will continue that till April 9th. >> Terrific. >> And thank you. Thank you for being here. Thanks for the presentation and the update so that everyone can get on the same page. U was very helpful. >> Thank you folks. great uh meeting the new board members and seeing everybody else again. Thanks a lot. Have a good night >> and I appreciate your time. >> Thank you. Byebye. >> Bye. All right. So, next on our agenda is 30 Memorial Drive YMCA. And I see I think a number of people here from the YMCA. Unless there is any comments you think we should have. Um we do have a um draft of the um decision

068that went out to the board and our plan was to put that up and to um go through it. um and see if we can see if we can plug away and get through this thing um tonight. So, did is there anyone Carrie? Was there anything that needs to be put out there from from the Y any information or state? >> We're all set. We're we're right to you. Yep. >> And is there any questions from the board? Um my only question is there were a couple of uh DPW related uh comments on the GCG report last time and I'm not sure where we landed with those line items. Yeah, I think those were it was about um an estimate the estimated site sewage flow would need to be provided and approved by the DPW

069sewer division. I think that would be part of the building permit or prior to being issued a building permit that was in the GCG report directed really to the DPW but rel >> was there something relative to the the sidewalk or snow icing >> the two or three notes that I remember that was DPW I um do you think you could find those deep? I don't >> I am just pulling that up. >> I only remember the one. >> So meanwhile, um Jasmine, maybe if you can bring up the the current um >> the clean version or the redlinined one. >> I think the the redlinined one that your your latest one. Just a moment >> and Deepa jump in as soon as >> you know it's funny that we are seeing hard copies in

070the this one is like something is missing here realize we are on Zoom now >> what was that what's missing >> no we were actuallying hard copy comments the last time report and now it's like looking through the emails to find that >> oh right right >> comments >> yeah I still have hard copies uh around me that I have all marked up from this but it's true we don't have the folders in front of us anymore Can you see that? Jasmine, >> do you >> can you see the share screen? >> Yes. Yes. Jasmine, I was just going to ask if you remember or did you note anything else that was related to the PW? >> Not here. That That's a word document. You could Are you looking at the GCG? I was going

071to say you could do a search but is this is the decision not the GCG. So >> right is that what you were wanting to look at now is the GCG report. >> I found it Trisha. I found the GC. Let me see if I can get to the DPW1. >> Okay. And uh Deepa at least for me if you can um if you can zoom or can I do that on my own screen? I don't think I can. If you can zoom just a little bit on that text. It's a little hard to read on screen, at least for me. Um I don't know if it can be zoomed a little bigger. >> Madam Chair, just if you don't mind for a moment. Um by the way, Matt Eckle from Fletcher Tilton. Um Deepa

072to your comments. It looks like numbers 24, 55, and 67 relate to DPW in in some form or fashion. If you want to just cross those off. I know one of them, I think the one we just addressed with the sewer capacity was was listed as a potential condition within this decision. So certainly we haven't done anything yet on that. I didn't read through the other two yet, but those were the numbers with a quick control f find that spoke to DPW. >> That was very fast, Matt. >> So sorry, that was 24 and what was the other ones? >> 55 and 67. And it looks like in the interest of time 24 relates to the sidewalks and it looks like pedestrian sidewalks proposed resolved. That was related to the sidewalks to to Dunkin Donuts.

073Um 55 relates to the sewage flow which DPW approval will be required which obviously will happen down the road. And then 67 talks about um sewer pump details will be will be provided to DT DPW excuse me when available and that just also references DPW approval required. Um so nothing has happened with that yet. So that could be a potential condition as well if the board finds that amendable. >> Okay. Yeah. And and we do have the um we do have 55 in there as a condition and maybe we can just add 67 to it when we get to that point. Does that make sense, Deepa? >> Thank you. Yes. >> Okay. Good. Good memory. Okay. Okay. So, um so for the board, my intention is just that we we're starting at the beginning here.

074we scroll up and um if you have anything on your copy that you marked up here that um that you should just speak out so that we can that we can make those corrections. Um Jasmine um the red is uh Jasmine's comments. Um, mine had already been incorporated. So, um, yeah, we'll just see if we can, um, tick all the boxes. Um the one thing I would have at the um and I'm not sure where it fits in here. Um but on the end of this first paragraph it talks about um plans dated 425 no sorry 21226. Um but I think we also want to include that um the elevations and renderings um which I think have a date on them of 11 they were presented I think 11625. So uh because obviously the the

075drawing the the plans and site plans don't um don't show the you know actually show the building. So, um, anyone else have anything on that page? We can always go back, too, but I'm just going to try to keep the ball rolling here. Okay. I like that. I like the additions in blue there, Jasmine. That's very clear. Okay. So, do you want to uh roll forward? Um I think actually the next thing that I have is um under um 2.0. Does anyone have anything before 2.0 which is just after the project narrative? Does anyone have anything in the project narrative? Okay. Um, so my question there was just um I just want to be clear because I know we talked about this. I I I want to say, not to put you on the spot,

076Scott, but I want to say Scott in particular might have talked about this um about this the red lines crossed out in the community needs served by the proposal. And I think we talked a little bit about um how are these how are these areas beneficial for the community and not just kind of for the paid membership of the community. Um and I understand about um having control obviously on uh um over over their own you know the YMCA having control over its own property that it's not a public park and we need to be aware of that. But I'm wondering a little bit about that verbiage. Scott, are you there somewhere? I didn't mean, like I said, I didn't mean to put you on the spot, but I believe you had kind of commented

077on this a little bit. >> Yeah, I'm here. Um, >> okay. I I guess do you mean like I I guess I'm not really sure what you're looking for from me in this wording to to be structured as like do I like do we say something about like the how they added you know the the suggested sidewalk type thing is is that >> I guess I'm wondering if we went something in there about um that um that the um the town, you know, that it's anticipated that the the YMCA will will work with the town, you know, um will be will be collaborative with the town for for various events or or occasional use of the grounds or um the grounds as a um >> but but I don't know if that's um it's kind

078of >> more of that was more of that was based on when they were originally seeking the CPC funds. >> Okay. >> Um which put like a caveat that they had to allow the the town usage of it. Um to get those funds is just part of how it goes. Um since then they have >> um decided not to go for those funds at this at this moment. Um so that cave doesn't have to be on there. Um, I do believe it's kind of in the spirit of the in you maybe some money from the Y could help correct me on this, but I do feel like it was kind of in the spirit of the YMCA that some of that back area would eventually be, you know, or at least allowed to have some

079some town usage and not just for the members that are there, but that could have changed. Um, but you know, the just the way they talk about the, you know, the the paths back there and what was it called? Nature's Edge, right? like really kind of being um you know a big opportunity not just for the Y but also for the town but they can clarify that but my original point with that was with the CPC funds. >> Got it. Thank you. But can can someone from the Y um jump in on that? Is there is there a verbiage here that would be acceptable um that would show that kind of collaboration though leaving the YMCA in control of its own property? >> I can jump in Madam Chair and Scott kind of hit the

080nail on the head. things did I don't want to say got rolled back a little bit but when those funds weren't pursued um you know just to be so specific in the language as it was written out here that's been crossed out I I think there's obviously that spirit of cooperation and the intent of this whole project and nature's end edge and um you know the trail connections it is for the benefit of of the town and and and members as well um we just thought maybe having too much affirmative language when that program's not even finalized yet in terms of you know the soccer fields or playgrounds which may or may not exist. So, uh, I think we're certainly okay with, you know, the spirit of collaboration and if there needs to be some

081wording that says, you know, the Y is happy to continue, you know, outreach with the town for a special event, I don't think we're opposed to that. We just, it was a little too uh affirmative, you know, 247, not 24/7, but you you know what I'm saying? It's kind of open to the public at all times. So I think to your point of um you know future communication for special events or if if that needs to go in I think some form of that would certainly accept be acceptable. Um but but also your point we we do need to just maintain control and where there's no public funds here now I think that's why it came out. So happy to any happy to have any suggestions but that's kind of the background of it. I

082think Scott nailed the hit the nail on the head. It just seems like that sentence Oh, go ahead, Scott. >> Yeah. I mean, I I guess I was really hoping that once you got through more of the fundraising, as you get towards the end, as you get, you know, closer to, you know, the realization of everything, maybe we CPC can be, you know, be brought back in to help with some of those funds for that back area, we I know the town would really love to help contribute to that piece. I just know it can't be done now with the way the funding is doing. Um, but I understand why they crossed it out. So, Okay. Um, can we can we just wrap off that sentence by saying the project will also provide rec recreational

083facilities that will be an asset to the community? Does that keep it general? >> I think that that sounds right, Matt. >> Yeah, I wanted Rick to jump in, not speak for him, but I think that's certainly uh some amendable language. So, okay. So just after facilities you're just um putting in that will be an asset to the community and we'll leave it at that. Okay. Next. Um, I think I am. So, does anyone have I I'm I'm good now until site plan review criteria. So, does anything anyone have anything in the special permit criteria? >> I I also did not have anything till the site plan review. I had very minor comments as well on the site plan review sections. >> Okay. Anybody else? Okay. So, like I said, we can always go back

084if if you find we missed something. I'm on number two. Minimize obstruction of scenic views. And I just this was my correction and I just have the wrong word there. It should be the planning board finds that although or though the site contains no long distance. I don't that the word view should come out. It Yeah, you already that all of that is already there. Yeah. So, it's just changing view to though. And I don't I don't know why I did that, but it needs to be corrected. Yeah. Otherwise, it makes no sense. Um, Deepa, jump in here with your little corrections. >> Um, I think I didn't find anything except one on nine. It was just I think located Yeah, that one. The one the PL the nine it's that the planning board finds

085that the transformer for the power pro for the project is located away from the street. >> Yeah, I think it's not a trans and it's not a transformer. Is it? It's a generator, right? I think I have that. Do I >> No. >> Is there I think >> is there a transformer on the site or do I have that wrong? >> Yes. Yes, >> there is a transformer. And is it the same in the same location as the generator because there's also a generator? >> They're uh the generator they would probably be in the same general area, but they would be we may not have a generator. So that's still be being determined, but yeah, they would be in this case away from the street like up on the you know up on the site.

086>> Okay. And and do I had it right that it was located near the early learning center? Is that right? the one for the early learning center is, but then there's a second they there's two transformers, one for each building. So, the one for the membership I think is actually like kind of uh like if you were walking from Dunkin Donuts up up that side of the site, it's up up there on that part at least at the moment. The oneway changed then this to say that the planning board finds that objectional fe objectionable features such as transformers with an s um take out near the early learning center and just say transformers are located far from the street. Is it far from the street the other one? Probably not. >> Yeah, they're far from

087the street. I guess it what is far right? It's not >> Yeah, I know. It's not a >> like if you're going to put vegetation in front of it as far 10 feet or as far like you know hundreds of feet. So um >> yeah but why don't we why don't we say the planning board finds that objectionable features such as such as transformers >> um have been screened using vegetative buffers. >> Yeah, exactly. Because if we're going to some to some extent be at the mercy of the utility to understand exactly where they want it to, but we can always screen it if it ends up down closer to the street. >> And then and you can leave it as vegetation there. That that sounds fine. >> And I wonder if it should be

088hidden or screened. >> Yeah. Screen screen's probably better because hidden sounds like you have to not ever see it at all. may not want to hide the transformer under a tree. >> Yeah. And I think um I think Deepa on number six above I think it also kind of has the same verbiage. >> I thought so too. Yeah, I have. >> Yeah. So, so and actually that's where I was reading it. Objectional features such as transformers have been screened using >> are six and nine kind of do we need to duplicate it? It It's just that that's what it's um they both kind of um I think it actually you could take it out of nine because I think nine is more about No, it does say utility buildings and structures. So, it's kind of

089this is the reason our bylaws need to be cleaned up is that they're somewhat repetitive in places. So I would just say we have the same verbiage at each location. >> And this one talks also about rooftop mechanical units versus the other one very specifically talks about the early center. So maybe the two buildings are coming up in two different times. >> I think we're good. >> But I will definitely take that hidden from public view again. Um rooftop mechanical equipment shall be Is screen the right word for this particular one? I guess >> I think so. Yeah. >> Shielded. >> Yeah, I think that's a better word. I mean, when you think about it, rooftop units do have screens. That's a different thing. Goos, but >> yeah. Okay. And then um on number seven

090in that same section is where I have and I'm not sure it's the appropriate place. This this talks about consideration shall be given to the impacts of the project on town service services and infrastructure. And you can see the last sentence of that says the planning board notes it should I maybe say that the planning board notes that estimated site sewage flow should be provided and approved by DPW sewer division. So that was that was number um 55 and um the other one was which says um it's a little bit different um 67 regarding DPW is generic well um sewer pump details will be provided to the DPW. So, um, planet estimated sewage flow and sewer pump details, we could write and sewer pump details should be provided and approved by DPW sewer division. So,

091that'll that'll cover those two uh things that that Deepa had uh had talked about. And when does that have to be provided? >> Um, good question. I would I assume before building permits are issued. >> It's not clear if it's is if it's got to be provided now, during construction or post construction. >> it it usually will be before when they're going for permits. It's kind of because you're looking at capacity at that point. >> Yeah. So, why don't we add to the end of that sentence prior to the issuing of building permits. >> Madam Chair, if I may also just sorry to jump in, but uh condition N speaks to this and it does mention prior to the issuance of a building permit, but it doesn't have that second part that you're adding in

092here. So, I don't want to jump around too much, but when we got to >> No, no, I appreciate that because I was wondering where was the appropriate place to put this little note. Um, uh, so we can have it here and we can copy and paste it and put it and put it in the um and in as a condition as well. So, Okay. So I think my next thing is um under number 11. Um Trisha my quick question on that eight >> one we are saying all the utilities will be underground um is that really true >> is that really true >> constraining I mean do you have like electric lines power lines that's probably not going to be underground >> I think they are underground along that street are I'm not sure

093if like I don't know if that's putting a condition on the applicant. >> I I don't know if you're okay with it. It's okay, but I just want to make sure that we're not putting a condition that's not realistic. >> I I do deep and again, sorry to interrupt, Madam Chair, but I I share the concern. We're That's certainly the goal right now, and I don't want to speak to all the utilities. That's not my forte, but um maybe if there's some some lessening language in case you know something comes up with the utility companies down the road, we don't have to come back to you just to amend the decision >> that it can't be done. Okay. >> Yeah. I mean, all the utilities on Memorial Drive are underground right now and it is

094our intention to bring ours in underground, but I I agree with Matt like if if we if it's outside of our control, it would be nice to have a an out if the utilities can't support Um >> it's funny that that kind of line says in case of extreme except in case of extreme physical environmental constraints it actually kind of takes care of it to I don't know if you need to add finding to that line item you know it already says you are going underground until unless as there is extreme physical and environmental constraints. So it kind of builds into that. Do we need to redefine that? >> If you took the word extreme out, would that make it a little bit easier in case like I mean if there's I'm sure they don't

095>> un unforeseen >> just the board's reference the the the the bolded language comes right from the bylaw. So, I don't think you can really change that. >> Yeah, we're not looking to change the bold because that is in our bylaw, but we can um >> we can soften it. Um I mean, or it could be as as Deepo was saying, the planning board um you know, agrees with the above statement, you know. >> Yeah, just keep it generic because it kind of gives that flexibility. If there is physical and environmental constraints, obviously you're not going underground. So we are just agreeing with that bylaw that is there. >> How about the planning board finds in favor of the above statement? >> Yeah. >> And then it would just be a matter of um you

096know is is the case extreme or not you know and that would be the the question. It's a very challenging site anyways. >> Yeah. >> So, >> like I said, our by need a good pass through, but this is what we have to work with. >> Yeah. Yeah. >> Um, okay. So, then we're back through nine, which we already did. >> I had a question about 10. >> Yes. >> I just wanted to I just wanted to make sure because I don't really understand this. Number 10 is talking about once it's built, right? >> Yes, once it's built. >> Okay. So, they're not gonna be held to any crazy things because they have a bulldozer in there working during, you know, normal hours or something. So, I just wanted to make sure that this was

097meant like afterwards, like once it's built. Thank you for that clarification. >> Yeah, we've never considered that during construction. Yeah. Um, more noise that it's not generating noise for a for a neighborhood, a residential neighborhood or something like that. >> Thanks. >> Um, okay. So, then number 11 is kind of where um I put the the kind of very specific things that talk about because because it's asking about parking, loading, signage, dimensions, actual things that are covered in the bylaw. So, um, and I do have an addition for this. Yeah. So, a few questions, a few corrections here. One, um, I would just, um, um, just to stay within the language that that I had uh, for let's see. Okay, for parking, I'm I want to add one another section to this, another sentence because

098there was one other thing that was in the the GCG um that we talked about last time that didn't get that I didn't get in here and that was about those four trees in the parking in the parking lot and we we determined like it's four trees. There's trees everywhere. We're kind of good, right? So, this one I went to change to parking. Um seeing how I did parking comma spaces as a category within Yeah. parking comma spaces and then um we can put just to stay in the right in the same language the board approves 289 parking spaces. So no that's that's at the beginning. So yeah. So, so put board approves there. >> And Tan, I think last time we talked about this project is a master plan and it's not all happening

099at the same time. So, are we all right as a board saying that day one you're going to have 289 parking spots even if the second membership building happens at a later date? I forget where we left off the last time we had this conversation. >> Are you wondering if the parking will be built right away with no building there? Well, we are approving 289. So, you can go ahead and clear the land for the membership building. The worst case scenario may not happen for 3 years, but you're clearing the land right away for the parking spaces. So, I know we had this discussion and I just could not remember where we left off. >> Um, I do not either. Um, >> do we have any objection of clearing the land before the second membership

100building happens? >> If if I may, Madam Chair, I'm so sorry. >> Please. >> Um, so that's that's the reason that we're requesting the restoration bond deepa. So the intent is for them to do all of the site work at one time. So that way they can do all the erosion control measures at once because the cost and the work it would take to go around the early learning center would be too difficult. So it would be integral for the project for them to do all the site work at the beginning. >> That's what we said last time. >> That sounds familiar. >> Thank you for reminding. Thank you. >> And and and madam chair, may I add that? that would be our desire but I'm not sure that will be our reality uh given

101um status of you know where we are with the overall project costs and and the phasing. So to uh to Deepa's point, I don't know how that works. Like if we do the ELC and we just do the parking lot and the clearing for the ELC and then we you know I don't know how we build that into the decision that we will you know work with the town as it relates to you know kind of identifying the phases but that this would be the maximum. Um I'm just not sure how that works, but >> yeah, I think >> each phase will be like compliant in terms of like accessibility, etc. Um but yeah, we may we will likely not be in a position to build all the spaces at once. >> Yeah, which makes

102sense to me because Yeah. Um, so I think that's covered by the um but deep or um Jasmine, do you think that's covered by what you already uh talked about? >> Yes, Madam Chair, I do believe that that is the intent for that is that um you for them to allow them to do the site work all at once. That's the intent of the restoration bond. >> Yeah. So it kind of it kind of leaves that flexibility in the project. Um >> so and to phase it as to phase it as is best for the project I guess. So >> are we noting that restoration bond here? I saw shity. >> It's in the conditions. It is it is called a shity bond but it is it is for restoration. So the shity bond that

103is there end of the paper is the same thing as this. >> Yes. >> Okay. >> We're still waiting for confirmation from town council exactly what it will look like. >> Okay. >> But are are you good Deepa with that? >> And we don't talk about EV parking at all in the section. >> I guess it's I just figured it's by building code now. Um, >> so, um, yeah, especially if we're because this building will fall under the opt-in stretch code. >> Is that That's right. You know, Carrie, right? Renew construction. So, >> yeah, it's all required by code. Yeah. >> Yeah. So, um, so that like I feel like the building code taken over >> taken over our job. >> Got it. So, >> um, >> Madam Chair, the one the one section within

104that with number 11 that kind of has been pulled out and put back in a few times only because it speaks to zoning requirements for parking. I I don't know if you want to make note of the ZBA relief. I know that's a separate board, but without it, it kind of makes it look like you're approving the size of spaces when that that was granted by another board. So I obviously leave it to your discretion, but I know it's come been put in and taken out a few times and just wanted to mention it one last time. >> Yeah, I mean I guess we can put that in because it is relevant and is in the report. Um, so we could put that as um it it could just be a note I guess at

105the end of at the end of this one because it relates to spaces that um parking space size of 9 by 18 was previously approved by the ZBA. I I think I think Jasmine did have something like that in there. Um >> Matt, you're right. It was there. I thought I saw it. I had it noted out. Now it's missing again. So yes, it seems to have disappeared again. Yes. So maybe we put that just in in that section with parking spaces. It could be parking spaces. Parking spaces sized 9 by 18 were previously approved by the ZBA. I think they called it variance. The parking There you go. Perfect. Okay. So then the next portion of that um I have as parking comma plantings. So this would be a new this would be a

106new bullet point. So, parking comm, plantings and then the sentence is that I have is the board waves the requirement for an additional four trees at the parking area given the number of surrounding trees because that's what we were talking about last time and it's like well where are we going to cram these things. I I think we we we kind of decided that we have plenty >> given >> I just said I said um was it the fourth G GCG report? I don't remember. I just said as as Oh, okay. For for an additional trees. Um I just said given the number of surrounding trees or the given the number of trees on the site on the early learning center side. >> Yeah. And so, um, >> Tisha, were you suggesting the number of

107new trees planted or were you suggesting number of trees that was already on the early learning center? Because those four trees were very specific to the heat island issue on the ELC side of the project. I I think we were talking about the ones surrounding the site that there were so many trees surrounding the parking already. Um that from that that are part of the the trees to be um retained um I think was the discussion. So um and then I had uh just as the the bylaw reference for that is um in parentheses 5.4.4 for >> I'm sorry, Madam Chair. Can you repeat that last part? >> Um, so after at the end of that sentence, you know, I'm just giving the um bylaw reference. I just have in parenthesis 5.4.4 that and that's

108been kind of consistent how I was doing these. Um, so, um, and if you can just put the word area after parking, the board waves the requirement for an additional four trees in the parking area. Yeah. Um, does it need to be more descriptive than that? I mean, it was referring to a GCG um, it was referring to a GCG comment. Um did did you want to put in the early learning center? We could put in the >> or as well you could or say number of existing trees plus the new plantings. I think they had they had there was a recommendation that they are planting more trees than what they are bringing down. >> Okay. So given the number of new tree given the number of new and existing trees. >> Yeah. >> Okay.

109All right. Then I am going on to um where it says dimensions landscape setback. It's another one of the bullet points. Um, and this is where um, Jasmine, you had entered, you had entered on that bottom one and grants a special permit. So, we need the same verbiage under dimensions landscape setback. So, the board approves and grants a special permit, right? Because that's the other um that's the other uh change there. So, and under under the uh um dimensions building height, I I me I talked about that there's a twotory facade on Memorial Drive and a threetory facade on the back. That that that's what's happening, right? Because somewhere in our meeting minutes, it said three on the front and four on the back. And I'm like, I don't think that's right, but I think

110it was on the meeting minutes incorrectly. Two and three. >> Two and three. Got it. Okay. All right, then I'm done on that page. Does anyone else have anything on that page? >> Nope. Um, I wanted to on number two, I'm done now. I'm down to design plan review criteria. We don't typically have this in, but since we um since we were really taking the place of the design review committee, um it was kind of important to have it in. And for number two, I wanted these are my own words that I'm changing here. Um wait a minute. No, sorry. Where am I? I'm a design plan review criteria number two that starts out building orientation. Okay. So, number two here. Oh, the last um in the last couple lines of that it says though

111design is still at an early stage. And I was just going to change that to say though design is still in process because I don't think it's that early of a stage. So, um though design, yeah, it's in the next to last line of that paragraph. though designed is still I was just going to say a in process give it some leeway there and then I am done until we hit that site alteration special permit criteria. Yeah. So all this I think is good. So this um Jasmine, I wasn't sure. I think you're saying that we need some kind of statement here, but these aren't criteria. So that's why I didn't address them individually. So do we need some kind of statement? Um we kind of cover all these things in other in other text,

112>> right? It just is what part of what they are applying for. It is part of their application. So, it's necessary to include it in part of their decision. You can, if you'd like, leave it just a paragraph underneath it that says, you know, this this was reviewed by the board or the board didn't find any, you know, no waiverss were requested under this or you can add a summary to it. But it was part of their application, so we should memorialize it in the decision as well. Yeah, I think I think your idea of just a like you said just a little summary um because like I said as opposed to the other ones which are listed as criteria that the board must consider. These are kind of the just a general um the

113purpose of the section. So, um, if we want, we can skip this and come back to it because it's something we could fill in because basically it's saying we have no issue with this and as per previously explained, we don't have any we kind of already talked about all of these things. Um, and I'm not sure how to to word that right now, but I'm happy to either come back to it or just have a couple simple sentences that we'll deal with later unless anyone feels poetically inspired. >> No, it feels like it is just repeating itself too many times, you know. >> Yeah. So I think it's just a sentence or two saying that we >> we don't have anything here but if we can come back to it or >> yeah we just

114can acknowledge the section but I don't need to repeat the >> same information. So, leave the red in there for now, um, Jasmine, but we'll just come back to it and and write just a couple sentences that say we're okay with with with that um with the uh site alteration special permit. So, that then puts us on conditions. So Trisha when we're doing that that B1 that limit land clearing alteration I don't know how that really works with that shity bond and it how is that so I guess we should wait for legal counsel to weigh in >> um for for >> the be limit land clearing and alteration of prior to site plan preliminary plan or definitive plan approval. Does it just mean that till you get a site plan approved, you can't do

115you can't clear the land? Is that what it all means? >> Well, the preliminary plan and the definitive plan, I think those have to do with um subdivisions. No. So in our case it would be site plan approval. Wouldn't you say Jasmine? The a preliminary plan and definitive plan are part of um subdivision terminology. So ours would just be site plan. >> All right. >> So you take that those two off. Is that what we're saying? >> Are you looking? >> I would suggest they stay in, but they're just not applicable. Again, it's right from the bylaw, so I don't think you want to be cutting and pasting those sections. It's just not applicable to those definitive and preliminary plan. >> Yeah. I mean, what I'm saying for this section is that we don't need

116to quote the bylaw here because there's no criteria here. everything else. Um, everything else when you actually look at the bylaw, it says that the planning board is required to look at this and those those sections also have this a purpose of the section. Um, so this is different. This has a purpose of the section, but it doesn't it doesn't ever say I don't think that the planning board is required to consider blah blah blah and blah blah blah. And that's why we have the sections written the way we h we have them when the when the bylaw specifically asks us to consider the criteria as written. So that's what we do in this case. I think um we can have a we can take out all of this red again. I I just don't

117think I can have the mindset to do it at the moment and and put in a few sentences saying maybe I can't. the planning board has considered um will pull out some words. Yeah. Yeah. >> Right. And feel that the site alteration special permit um is appropriate in this situation, you know, something like that. >> And just name those three or four and keep it. >> That's right. >> Categories we are choosing to agree with. >> Yeah. Yeah. >> Yeah. So, I'm hoping I don't I'm just afraid of getting stuck on that versus getting through and coming back to it. So, >> no. Fair enough. Sorry. >> Okay. No, no, no. I think that that's a good comments. So, okay. So, let's get through the conditions. Um, so nonprofit educational use is where is where

118we landed or where most fitting it's approve. It's allowed under the use. So it seems to fit to me. Seems fine. Um for number two I was again um noting um elevations and res elevations and re and renderings shown in the 11625. Um question Trisha. >> We we >> I think I don't think the last time when the renderings were presented that they were set in stone. They were still work in progress. Would this limit them or tie the applicant to those renderings that were presented in November? I think it's just that like the the things say both B and C and I think in C I think we should add the AF for plans renderings or plans elevations and reports but both of those documents say substantial conformity substantial conformance so not um it's

119not 100% and there's always allowing for wiggle room in there. Um, but I've changed that are made, you know, by the um that seem out of sub substantial conformance, but you know, um, with the opinion by the opinion of the building inspector, then then it would come back. >> Yeah. Because I think for this project the still material elevations were still in flux. They were still kind of depending on how the funding is materiality would have changed. Right? That's what I from the last time. So um in addition to the building permit, would this group come back to us for the rendering blessing materiality and so on so forth. >> That that is a condition we had. Um Jasmine Anna says she's trying to get in Um yeah, that is a condition that we had

120talked about about how to how to have give them leeway to finish the project and to be able to come back and say, "Hey, we had to change a bunch of things >> into funding or budgeting." Um >> yeah, my question is because this particular one is saying that they have to keep the copy of it of that approved rendering on 116 on site. Um so I'm I'm just curious if they go about changing things, are we going to hold them to that particular rendering set? We are kind of approving the massing of the project, right? we are proving the heights of the building. I think that's something that we are okay with. But I'm just curious, do we take that rendering section off and just leave it with the site plan for, >> you

121know, if you go down to the next one, C, right? And you can see at the end of that um in no event shall any of the following be permitted without organ authorization from the board at a public meeting. Blah blah blah. Talks about size, talks about drainage. Um um and then um sorry, I'm just reading through those. Nice. I see one little one little thing in it. But we could add number six or five fivei that says um substantial changes to materials or to materials in form or something like that. Would that cover? >> Yeah. Was Anna able to uh get on? >> Yep. I'm right here. I see that you guys are on page um eight, I believe. >> Great. Yes, we're in the conditions. >> Yep. And I've read the changes or

122the original that Jasmine sent with red line up through that point. Um, and so at the right time, we can catch me up to the first seven pages if you guys change anything, but I'm up to speed. >> Um, yeah, we can go back through the blue when we're when we're done. Nothing I don't think anything earthshattering. But the one thing I noticed in there, um, is number three, installation of non-native or invasive plant species. And obviously we don't want to put any invasive plant species in there, but on most of our projects um we have um at least a minimum of 75% is non-native. You know, we I don't think we ever say 100%. Um so, um I wanted to give that is is that you guys' recollection? Um >> I thought 75% is

123native. Yes, that um I don't know what I said. Yeah, that um a minimum of 75% is native. Um but I don't think we ever say that you can't install any non-native. Yeah. >> Looking at uh >> So, do you just want that removed or do you want to reward it or >> um I'm just trying to see what we've done before here. If I can find an example. Yeah. Um, here's a a line. This is from 9 9 to 49 Homer. All planting materials are non-n native species. Not sorry, non-invasive species. and 70% of the planting planting material is native species as detailed on the landscape plan. Um, drought tolerant shrubs and perennials are to be provided across the site to minimize irrigation watering on the site. So maybe maybe we just take that

124verbiage out. Um, I mean I think I think we could take out all of I mean we'd have to reumber all these, but I think we could take out this whole line about plant species. Um maybe put the substantial changes to materials and form in number three and address the address the plants later on because I think they have their own. >> Yeah, there is also J which talks about 75% of all landscaping plantings shall be native species. >> Yeah. Let's let's put my new thing in number three and we'll um >> It's loading. Hold on. It's >> okay. And then we'll deal with the uh plants in its own condition below. I hate it when it does that when the when the uh formatting gets screwed up. I can never fix it properly. >>

125I'll change the formatting later if we can move on. >> I I totally get it. So um and then um so then there's a few conditions um few conditions noted by GCG about the f about the future expansion and the maint maintenance shed that there's no drawings for those that those would come back. Um, and and can I just ask a question about that? When we if and when we go to build that shed, what does that look like? We just come before you and present that piece and it gets approved within the context of this site plan. Is that kind of Yeah. >> It's just that piece. >> Got it. Okay, great. >> Yeah. Um just given that there's you're kind of saying something's going there but there's nothing in the drawings that say

126>> Totally. Yeah. Yeah. We we got to figure that out. I just want to understand the process. So that sounds good. >> Okay. So then um and then on J, who knows what it'll be J or I. The one about um the 75. I guess it's J or K. Yeah. So, that's the one um where I have this other little sentence that we typically use. Um I'm going to send it to Jasmine. Can I do that? And it can be either put in now or later. >> It hasn't come through yet. >> I just uh Okay, I just sent it. So, I kind of said it before, but I'll say it again. So it says all planting materials are non-invasive species and 70% of the planting material is native species as detailed on the landscaping

127plan. Drought tolerant shrubs and perennials are to be provided across the site to minimize irrigation watering on the site. It's not meant to imply and maybe so maybe we'll tweak it. It's not meant to imply that you have to about where you put these. It's just that we're looking for drought tolerance so that they don't have to be watered. Um, so the next one, while we're kind of waiting for that, maybe um I wasn't sure what the next one was. Once the early learning center is constructed and operational, the site shall be inspected at least daily for refues and debris. Um, is that a is that something you put in, Jasmine, or is that a safety issue about making sure if the early learning center is open and the and the membership building is under

128construction to make sure that the site is maintained? >> It's not necessary, honestly. This was pulled from a previous decision. So, every condition in here was pulled from a previous decision that was written by this board. None of these have been things that were made up that weren't previously approved. Um, >> okay. That that would I wasn't um >> Yeah, I I I would I'm surprised that we would have written that because we saying trash recepticles or things are screened and here we're saying it needs to be placed on site. So, it just feels a little Do we need that even? >> Yeah, I think we can take it out. That I don't I don't >> I'm not familiar with that one. I don't know where that one must have forgotten about it. Um, >>

129and then the next one is just talks about the lighting. The only thing I actually added to that is that all lighting on this on site will be dark sky compliant, but I think that it was already in the project. Um, it was already in there somewhere, but um I want to say maybe even the project narrative it was in there. So, >> so I I I this one is interesting because what if the recreational facilities are used after hours, but we're saying all the lights are turned off on the site. I think at the at the present time there's no lights in the fields. Um, >> no. >> So, um, >> well, it's also I mean there probably is going to be lighting for safety from the parking lot to those uh this one,

130right? But this one is talking about all lighting shall be turned off when the last employee vacates a premise. It feels like it a little I think I if our intention is >> that's that's different than dark sky compliant. >> Yeah. Exactly. >> Dark sky compliant basically no lights shine up. Mhm. >> But um if all lights are off when people leave, that's a different those are two different things. Which which there is precedence that all lights get turned off when everybody leaves is is actually better for safety and security. But um they are two different things. Um, yeah. Again, so I'm not it's not something we've talked about in terms of this project. Um, does the YMCA have a any thoughts on that? Is that what what is typical for a YMCA or is

131it is it typical everything is shut off or is there some lights left on for safety or >> I I think it says it in here, Trish, doesn't it? that exterior lighting should be reduced to the minimum required for safety and security. And that's our practice. You know, we turn everything down, but we shut it all down the best we can. If there's like night cleaning happening, there'd be minimal lighting to keep the cleaning crew at night able to get in and do what they need to do and get out of the So, is that your question really? >> Yeah. Yeah. So I think if that's um >> should we just keep that section of it the the min from that minimum required lighting for safety just keep that and take the rest off? I

132>> I think so. >> So take take the um where it's from the beginning till it says 15 minutes thereafter take off that first sentence. Is that what you're saying? till the I think after that when the establishments I even I would take off all that language except the third line where it says the minimum required lighting for safety and security as recommended that's all I would keep and my recommendation was to take out everything else >> that sounds right >> okay I'm sorry DA I'm starting from from this line taking everything else out from here up Um yes that goes away until somebody else thinks otherwise. And then even in that sentence I would take the when the establishment all that thing off till you go up to the to the minimum go up

133to that point and take everything off. Exactly. And then >> no but but that's a fragment so you have to be careful. So I would say the minimum lighting for safety. I would add the minimum lighting at that point required for safety and security as recommended. Um I think you still need exterior lighting. Exterior lighting shall be the minimum. I I think though um I mean isn't this saying that I mean we don't want to say that you can't have any more exterior lighting than is required for safety and security. What we're what we are saying is when the establishment is closed you have the min amount of lighting on. So I actually think when you need the from the you need to keep it as is starting from the when. So when the establishment

134is closed and nobody is there, then the lighting is reduced to the minimum required for safety and security. But that doesn't mean that's the only lighting you have. You can have lots of different lighting, but when no one's there, you reduce it for sa just to safety and security. Does that make sense? >> I think so, Matt and Carrie. Right. be much. >> Yeah, that's what makes sense to me. Yeah, >> I would agree. I didn't want to step on the board's toes, but yes, I agree that that should be in there. >> I think you I think you can undo >> I think you can undo >> when the establishment is closed. >> Yeah. >> Changes. >> And then to your earlier point, Trisha, about like the EV chargers, like the lighting, dark sky

135compliant lighting is also code required. So, you can take that out, too, because that's >> Oh, it is. >> I'm pretty confident. Okay. Yeah. Yeah, all of ours is anyway. But yeah, I'm pretty confident that's a code requirement now. >> I'm so sorry. Did you say are we taking out dark sky compliance? >> I was just saying I think you can because I think that's a that's driven by the by the code. Um but it no harm, no foul either way. >> Yeah, we can just we can leave it in because we haven't looked at it. But the that first that first sentence you can take out the the all pole and building building mounted >> blah blah blah. >> It's just that second sentence that says basically hey when the buildings are code are

136closed you only use the amount of light that you actually really need for safety and security. >> Correct. >> And it might be none. It might be that everything goes off but maybe it maybe it doesn't. Um so okay so um and then I um let's see now I'm on number or letter R and I was just going to change the word locust to site because I'm always taking out the word locust. We don't really use it anywhere else. I think it's left over from one of our old um conditions. Um in letter T, we have hours of construction 7 a.m. to 700 p.m. Monday through Saturday. Is that I think I don't remember exactly what it the bylaw allows. It will have to be Does that sound right? I don't remember where that is.

137>> That does sound accurate, but I can confirm it. >> Yeah. So, we can just confirm. I know we don't do Sundays and holidays. Um, so we just want to make sure that's good. Um, Anna, do you have anything we I think Well, does anyone Does anyone else have anything um in the rest of the conditions? I'm going back to my notes. I think that was the end of my stuff. >> I just have a question about the 7 to 7 Monday through Saturday. Is that like a bylaw from Ashland or is this just part of our requirements for them? I think we have it somewhere in in the bylaws about construction times. Um, yeah, I think it's in there somewhere, but I wanted to confirm that we didn't copy and paste something that had

138a special condition on it. You know what I mean? And that was different than the bylaws. >> Carrie, is that a reasonable thing? >> Yeah. Yeah. 7 to seven I can I can deal with. I have another project that's trying for 8 to four or something crazy. Yeah. But um Trisha to our point I know we had we want to be careful if it is not something that's a condition in our bylaws. We shouldn't put it. >> Yeah. That's the um >> because I remember there was a I don't want it to become a challenge for put a condition that's not really necessary for our town. >> Yeah. especially if they're trying to like push at the end of something and I mean if they're doing work inside a building putting up drywall in >>

139bo it's an art site as well so there's not like they have neighbors at close proximity to put any conditions here as well >> yeah I mean but we always have >> train station but >> we we do always have hours for construction right that you know otherwise hey you know we're going to we're going to work three shifts and do it around the clock right we always have hours of construction. Well, we don't but where we got in the trouble the one time is where we had to have where we put in hours of operation. >> Um >> Okay. Yeah. That's what it was. >> Yeah. Which is >> you are exactly thinking the same project I'm thinking. >> Yeah. It was hours of operation. >> Yeah. >> Um Okay. And then there's something

140about the shy bond at the end. which I think Jasmine was working with um Lisa and is more um more in her you know obviously more in her wheelhouse than mine. Um >> yeah can just the the shity piece and I think Matt can all we're trying to do is make sure that the shity can be triggered with the phasing right so if we determine for example that we are not going to clear all the land to do the site work day one we don't want to provide assurityity for that work until we're ready to do it right so if we can just tie it to you know maybe tie it to that building permit process that when we decide what we want to build we evaluate assurityity or or whatever. And I think those

141are all part of the questions that Jasmine's working with Lisa on to to get clarity. >> Yes, absolutely it is. I'm going to let's see. Um, I'm going to send you another I'm kind of looking at our former >> another former decision. >> If it's helpful, I did find the um the construction noises. Uh, it is confirmed in your bylaw. No construction activities um between 700 p.m. and 7 a.m., right? So, 7 a.m. to 7 p.m. >> Okay. >> On Sunday or federal holidays without special permission from planning and or the select board. So, it looks like what you've got written is is >> complant. >> And then I would assume if we got special permission, then the police department would be notified and therefore they would know how to enforce. So, it all kind

142of ties together, >> right? Right. Um, Jasmine, did you And it sounds like in looking at things, um, I'm going to send you one other condition. Um it's a condition about um again looking at some of our other ones. Um if requested by the Department of Public Works um a rock construction entrance shall be installed to prevent sediment track out onto public roadways. We usually have that in there. And a site this big. The school needed one. Mendes needed one. So on a site this big, it may be needed. Um, >> where would you I'm sorry. Which where would you like to add that? >> I think it would be under just under the construction. Um, >> it's under last one here. >> Yeah, in in the construction section. Um Oh, I'm sorry. You can't

143see what I'm doing. I'm sorry. That's okay. But in our in our by in our typical decisions, we have some things about um this this approval decision shall be recorded at South Middle Registry blah blah blah. Is that is that stuff we need in there? Did you look at that and say, you know, you don't typically need this in or do you have it in there? It's >> on the last page, Madam Chair. >> Okay. Okay. All right. So, I think um >> is it chair or chairman? >> Yeah, let's let's take off the let's take off the man part. >> Thank you, Deepa. >> And that goes Yeah, that goes for the vice chair, too. >> Yeah. Okay. Is anything else that anyone has on there? >> So, we're just going to wait for

144Lisa to give us input on that shity bond, which in turn may have some, as Carrie said, maybe we'll have to look at that site clearing section of it. Why don't we also go back to that red that uh that red section we left in there. There we go. Maybe Anna will help us out here. Oh, unless she's Are you actually in Are you actually free now, Anna? Or >> Yeah. Yeah, I've been online for a while. >> Okay. >> Yeah. >> So, we skipped this section. We decided that um the site alteration special permit. There aren't criteria for that. This is this is just a a thing like describing the purpose of the section. And so we could probably take out the word criteria. I think I put that in there but um on

145the heading but this is something I think we just need to in a few sentence summarize because obviously all of these things We've talked about as criteria in special permit, in site plan review, in design plan review, but we wanted to include something here about some verbiage about um approving the site alteration special permit. Um so, um >> is it concerned that it's too long as is the right? >> Well, this is the exact words from the bylaw. This isn't the planning board speaking. >> Gotcha. >> So, um, >> so we need we need to turn this into actual language where we believe we have addressed these four items. >> Yeah. We're talking about something like um the planning board um cons you know considered um in considering the n natural resources um natural topography

146I'm pulling out things in in these >> find can we just say can we just say the planning board used the following criteria in approval of this process or something like and just leave it like that. So, so I think the way to frame it is the planning board has reviewed the criteria in section 5.8.1 A throughD and recognizes that the applicant has addressed every single one of those points. And then I would probably highlight that the applicant has made substantial effort to preserve and honor the natural topography of the site. The design of the site is taking into consideration the natural scenic beauty of the location. It's clear that is the applicant's intent. We're essentially highlighting that we've reviewed these criteria, they are met, and we're highlighting the applicant's efforts in recognizing and honoring

147the scenic beauty of the site >> and preserving. I know I'm saying a lot. Sorry. >> Sorry, Jasmine, if that's >> I can try to write it and send it to you if that helps. >> Yeah, why don't you do that? >> That might be. Yeah. >> And but I would actually change um like in 2.4 for puts site alteration special permit but take out the word criteria because there aren't criteria in the same way that there are in other sections and then what you already have in blue I think we can say the planning board has reviewed the purpose of the site of the site alteration special permit so we're really using the language of the bylaw and then whatever ever Anna comes up with because she's usually good on the fly for things

148like this. >> Yeah, >> just don't delete the red stuff because I'm I'm writing and sending you based on this >> and um and conser is conservation conservation's already done, right? >> Correct. I do think it's it might be helpful since the applicant is listening to this. Um, if the applicant is willing to kind of list, you know, I can certainly list them off on my own, but to me, there are particular elements of the site that are honoring the natural landscape. For example, the outdoor fields are meant to create that open space. There's also intentional open space for the public to enjoy. Those are two things I can come up with on my own. Are there others that the applicant want would like to highlight that might relate to this section? Uh I would

149add the the uh maintaining uh the natural uh forested buffer in all areas possible. >> And I believe you also designed some outdoor classroom spaces. Is that right? Uh that is envisioned for Yeah. for the um for the nature's edge area. Yeah. >> And I'm sorry that's called the nature's edge. >> Nature's edge is what we've been calling you know the the back yard area which would be the um you know what the public could enjoy. Walking trails. Okay, I'm just going to clean this up really quick and send it to Jasmine and then the board can see it. One second. >> Okay. And I don't I don't see anyone. Well, I can't see the whole board right now. I can't see don't see anyone out there, but if if anyone who has been lurking

150out there and has a public comment about the YMCA, we the the public hearing is still open. So, but like I said, I can't see who might be on our audience. So, I assume no public comment. And then just so people know what's coming, we will if there's no other um >> All right, I'm sending this to Jasmine now and let's see if this works for the board. Jasmine, you should have that in about two seconds. >> Thank you. >> I mean, I can read it while you're waiting for it. >> Sure. Why don't you read it while it shows? >> Yeah. The planning board recognizes the applicant's commitment to preserving the site's natural beauty and topography. The applicant is clear clearly inspired by the location as reflected in several design elements. For example, the

151applicant is dedicated to maintaining the natural forested buffer wherever possible and has created outdoor classroom spaces in the nature's edge area. In addition, the plan includes outdoor fields intended to highlight the natural landscape along with walking trails. Finally, the project provides areas for the public to picnic and enjoy the space. >> Great. But but I think you wanna you want to first mention Jasmine that the planning board has reviewed the requirements of section 5.8.1 A a through D believes those have been met and then that language is then our indication how this has been met right. >> Yeah. Yeah. and believes that believes that the um the purpose of the section has been the planning of board has reviewed the purpose of this the purpose of site alteration special permit and believes the and I

152guess they're not so again they're not conditions the conditions maybe have been met >> the only other thing we might want to add and I don't know Deepa and Trisha what you think as architects and designers but the building itself has what I would describe as a very open to nature aesthetic, right? There's large kind of from what I recall in the design elements, there's very large windows or open space that essentially looks out into nature, right? And from what I recall, there's also elements of material that's being used as a reflection of the outdoor space. So, we could also add a couple sentences on that if if you are or agree with me. I think it just has less to do with the >> the outdoor space >> alteration. >> Understood. >> Okay. >>

153So, I was kind of sticking with things there about the site. >> Yep. Okay. >> And and my one small suggestion is where we say has created outdoor classroom, I would say has proposed outdoor classroom >> because that's probably still in part of their phasing. >> Correct. Yeah, I was gonna mention that. Thank you, >> Carrie. Are there other elements you want to add to this? >> Not really as it relates to site. >> Okay. >> Uh not that I can think of. I think those are the those are the big ones. >> Yep. Okay. Great. >> And one minor uh edit the A through D. I know that's how it came through on this decision. It's actually one through four in the bylaw. >> Good point. >> Yeah. I think it was just a

154formatting issue. Thank you. So then we but then we still have to say um and believes and feels these conditions have been met or that could be at the end too. The planning board finds these conditions have been met or that the planning board finds this purpose has been fulfilled something like that. Okay. So, any any other comments that anyone has that that we missed or that you want to review, rehash? Okay. Um then I think um it this um Jasmine obviously will will go through and we can we can delete the rest of that red down there. Jasmine can take all that out. The the actual verbiage from the bylaw. Yeah. So all all that red down there can just come out. Um so Jasmine obviously will get this all formatted. Um which is

155pretty close to being there anyway. It's just hard to do that final stuff. Um, it'll need to, I believe, just probably have Lisa me um give it a final pass once it's formatted. It seems like it's mostly the same, but I would suggest that um we close the public hearing. So, we need to close the public hearing first and then we can take a vote on this um uh contingent upon Lisa Me's final review. Does that sound uh good with everybody? >> Madam Chair, if I may, I just I want to make sure because the shity issue is still somewhat open-ended and and our team will potentially play a part in that discussion. >> I'm hesitant to have you close the public meeting if that's going to preclude us from speaking at all at the

156next hearing. I know some boards witness applicant is forbidden as well once the public hearing's closed. >> Right. So I I might be hesitant to go forward that way in case we need to weigh in on the shity at the final hearing. >> Okay. So um so would you suggest that we we do not close the public hearing? We can't vote until we we can we can take a we can take a preliminary vote if that would be helpful for you as to where we stand. Um and then we will continue till April 9th. is that the preferred route and then Lisa can you guys can um complete those details into something that's mutually agreeable between >> Yeah, I think um Jasmine, have you had any I know you were trying to check with um

157both Mike Carter from GCG and Lisa about next Wednesday maybe. I just want to make sure we can get that meeting scheduled and get through that. Um, so I did get some um, feedback from Lisa late this afternoon. Um, but I can share that after the meeting. So we she does not anticipate she's not in the office next Wednesday at all. >> Okay. >> Um, she has something that came up. So, >> and is that like I'm not sure how your arrangement with her works. Like I mean we could do this virtually if if she's working and just not in Ashland. >> She's not available to Ashland on that day. That's her day that she works with us. She's not available to us next Wednesday. >> Okay. All right. So, let us know. I mean,

158obviously, I don't know if she that means she is available on another day, but we'll make it work on our end if you can get her. Um, we just want to get this close. >> Yeah. Um, maybe if she's not available that day, maybe she'll make herself available at other times so that we can get this taken care of. >> Um, if I'll certainly follow up after the meeting with an email >> if that's her regular day. So, um, with everything the town has going on, I assume that she's she or someone else at her office perhaps, um, you know, depending on how they distribute, um, the load would be, I assume, would be available. So, um, okay. So, we'll leave the public hearing open. We will not take a final vote until we have,

159well, we can't until we can close the public hearing. Um but I will just for the uh um for the benefit of the Y I will ask the board members that we will take an informal vote um uh on on um this decision. Informal vote starting with Deepa Deepa. Anna Tesmanitzki. I I do want to add, however, that the first few pages we did not review with me on this call. So, if there's a way to kind of informally summarize what you guys change about the first >> Oh, sure. Yeah. Sorry, I did intend to do that. >> Sorry. >> So, the blue are the blue is the additions. >> Yep. >> That's fine. Keep going. >> I just want to make sure I'm I'm agreeing to something I'm fully aware of. >> No, you

160you did I did say that and I forgot. No, that's okay. I have read these ahead of time, but just let me glance at the blue. So, Jasmine, I'm seeing that blue. Keep going. No problem with that. That seems very minor change. Okay, one word there. That's fine. Hold on. Got it. So, these are kind of what I would call cleanup changes. All right, keep going. Yep, no problem there. Looks good to me. We can keep going. One word. Got it. Okay. And that's what we just discussed. >> Pure verbiage. There might be some after that though. I don't remember when you came in. >> Yep. >> You want to keep scrolling, Jasmine? >> Yep. Keep scrolling. >> Are you stuck? >> Yep. The rest of it I think I we're or we're we're now

161on the same page >> that you were there. Okay. >> Yep. So, we're good. So, I will stand by my vote of I I guess informally. Is that what we're doing? >> Yep. We're good. Thank you. >> All right. So, I think Red Scott's here. >> And uh Paul Montasino I. >> And because she's here, Angel. >> Angel Cazadian. I >> All right. And Trisha Kendall I. So there you would have it. If we could vote six, you would have six on our informal vote. Um, so given that looks like this is as far as we can come today, did the does the applicant have any other questions you want to throw at us that we that we need anything else we need to address between besides um besides having town council look at it

162and the shity >> think on our end that's that's it. Thank you very much. Yeah, thank you all. Good progress. >> Much appreciated. >> All right, then I will make >> Thank you everyone. >> You're welcome. I will make a motion that we um continue 30 Memorial Drive YMCA um to April 9th. Is there a second? >> Okay. And roll call vote. Anna Tespani I >> and Trisha Kendall I. So we're continuing to April 9th and assume we will wrap this up at that time. >> Thank you very much. >> Have a good one. >> All right. Good night. >> Thank you. >> Okay. though. Um