001Stephanie, can you hear me? I believe you're still muted. Yes, I am. Um, we also have, um, let me look at my list again. Um, Tracy is using the public facing link, which puts her in listening mode. It does not I don't know if she can hear me, but um it's not the link to get um into panelist status where she could turn a camera on and use the mic. >> If she has questions, I'll text her now to text me questions if that helps. >> She's just showing up as an attendee rather than a panelist. Stephanie, is there a panelist password? I can't hear you. There was one in the invitation that I sent everyone. I I did. Kenda, did you have to use the password to get in? Okay. You were muted as
002well. >> I did not either. >> I didn't either. >> Rob said that his P word not working for panelists. Password is probably what he's saying. His password, right? Kiron is also in as an attendee. Um, as is Jessica. [Music] Stephanie, I'm not sure if you have the ability as the host to unmute everyone. Um, can't some members are saying they can unmute themselves. >> They can. >> The ones who cannot unmute themselves are the ones who are in attendee status. Okay. >> You got to put that long password in. >> Yeah, I found the password. >> The numbers, the one with the letters. >> All right. >> If Tracy's still listening, I just re um invited her. Um, Jessica, I need one too. >> Let me do that. And let me try Kiron as
003well. You might want to send it to Tracy's Alta. Alta. >> I did. >> Okay. >> Mike, your ceiling fan appears to be running off efficiently. >> Say that again. >> Mike ceiling fan appears to be running. We got a good look at it there for about five minutes. I have to do something. All right, I think everybody's everybody um who is a board member is out of the attendees group um and may be trying to to join us here as panelist pink flowers. >> That's Dr. Dicki. There's all right. Kiron is in, >> but Jessica's back in as an attendee. >> Jessica, >> is Tracy on? >> I have not Tracy yet. She says she did not get her new link. I can try again to her. It's going to um it's telling me
004that um the Alta Alta has already been invited. I will try her district address. She's looking for the password now. So, Are the passwords all unique? >> It's in the email, but I don't know if they're unique or not. >> I was going to say I was going to I was going to send like text the link to Jessica because she can't figure it out, but I don't know if the passwords are unique or not if it'll work. >> I I do not know. There is anotheration sent to Tracy at her district email address. Stephanie, they believe the link is the same one taking them to attendee and not panelists. The second invitation that I sent um is through a function that says invite and remind panelists. >> sounds like the one. >> It sounds
005like the one. I definitely have my phone on. If Tracy and Jessica can hear and if they can give me thumbs up that they can hear, if they have questions, I'm happy to translate the questions for them. But I need to get confirmation they can hear. And I did just send another reminder to each of them. >> Okay. >> Yes, they can. Jessica can hear and Tracy's probably trying to still come back in. Dr. Quinn, we only have two approvals. Correct. >> That is correct. >> So, we need if there's six of us, five f five of us on here, can we go ahead and get started and approve it? And if if Tracy or Jessica will go ahead and if they want to vote no or want to call for a vote, they can
006do so through you. >> Um yes, I'm I've got word from both of them um that they can hear, but Tracy's still trying to get in, but um they'll give a thumbs up or let me know for the vote. So >> Jessica says Jessica >> Oh, go ahead. Jessica just Jessica said go ahead. Thumbs up. >> That sounds good. We're going to go ahead and we'll uh call this special call meeting to order. Um and to begin with, we will approve the agenda for today. Without objection. Hearing none, the agenda is approved. Uh without objection, the board will approve uh staff personnel as presented in executive session. Hearing none, uh personnel is approved. And Dr. Quinn, I'll turn it over to you for the remainder of the meeting. >> Okay. Thank you very much, board.
007And I apologize. We've had a little bit of technical difficulties today. I want to also thank members of the public who've been waiting patiently as we work through executive session. Uh and we are ready to begin. We have a very short agenda today, but uh we do appreciate the approval of personnel this time of year, convocations on Monday, and we want all of our new people to be able to join us for that special day. So, uh thank you for that. And we'll move on to the second item now, which is the district strategic plan waiver request board. This in addition to opening three new schools that we've got to do this year, lines and everything else, we also were due for our strategy strategic plan was up for renewal this year which would have
008been due in April as well as every school renewal plan, its five-year school renewal plan. So, uh, Miss Sauls is our leader of the strategic plan process and we've asked her to work with Cognia, which is formerly Advanced Ed, formerly before that, Sachs, the the accreditation company, to see if we could work on that end to get our extension. And we also have to work with the state department of education because there's a five-year renewal. So, I'm going to let her talk you through what could have happened this year, but what we've asked to have delayed and where we are in that process. There will be an approval at the end of this should you agree that that that's the right thing to do and I'll I'll call for that vote at the end. So
009um Miss Sals if you'll talk them through the process. >> Wonderful. Thank you Dr. Quinn. Um as Dr. Quinn mentioned um school districts and schools engage in both a strategic planning process accredititation process every five years or so depending on their district um and their timelines. Uh the strategic planning process involves creating, developing and monitoring goals around instruction, around staffing and teacher quality, administrator quality and so forth. It it it requires those types of goals as well as data review and planning um and other things as far as um you know meetings and stakeholder engagement. The accredititation process is another process that um is led by Cogna as Dr. when mentioned who is our accrediting body and that is also a pretty involved process where we have we might have visitors come out from Cognia
010who do observations in our classrooms talk to stakeholders review data review our goals. So these are two pretty lofty um processes that require a lot of time and and do do thinking and processing from both our schools and district leaders as well as our stakeholders. And as she mentioned, we were both due for both of those this year. Um with the school and district strategic renewal plans being due in April. Um considering all that we are up against this year. Um with starting planning for our opening of three new schools the following year and needing some time to focus there on the opening of schools. We have the transitioning of staff and wanting to get those schools online so that we can have a really complete picture of Clover School District with our new additions
011to the district. We um have spoken to the folks at Cogna as well as to the department of ed for about the possibility of realigning our strategic planning process as well as our um accredititation process for the not this coming school year but the next school year. Um it just so happens Cognia was also interested in delaying our um accredititation process for a year due to their timeline being full. Um as you probably remember a lot of this the last accredititation process took place during COVID and so um the Cognia needs a little bit of time to kind of reorganize and realign their timeline. So, it just so happens our district was one of the ones that they were already willing to and looking looking for the opportunity to delay our timeline a year. Um,
012so we've been in contact with those folks and they are willing to and they've asked us if we would delay. So, with that, we also wanted to delay um by a year our strategic planning and school renewal planning process. We would still operate under the current plans for our district and each school and that we would just extend it for another year and then the next school year we would be able to engage in both of those processes again with our complete district with our three new schools online and op and fully operating. So, um, I have spoken with our colleagues at the Department of Education about realigning our strategic planning process so that it aligns with the process with Cogna and they are willing to do so. But we wanted to bring it to
013our board so that we have your seek your approval to delay that process by a year. So that way we can engage again with those processes as a full complete district with all of our schools online and the two processes would align as far as their timelines are concerned. So um that in essence is kind of the a summary of what we would be um what we are challenged with and then what we would like to um seek your approval to do. >> Before you get to the questions, let me add one more piece of information. The state board of education has to vote on this. So it's not just your vote. Your vote is the first step for us to then engage with the state board through the appeal process. So, we will have
014to make a trip to Colombia very very soon and get on their agenda to get this waved. Um, so we hope that it won't be a major issue, but we will see what the process is. If they deny it, we will have to at least do the strategic planning process, but we could still wait on the Cogna process. >> Uh, any questions from the board? >> So, we'll continue on at the end of this into a regular fiveyear cycle. We won't we won't go back to four years. It'll be a fiveyear cycle. >> That's going to be our request. Yep. >> And and this won't in any way do anything to our uh accreditation of diplomas at the end of the year or anything like that because we'll still be we're just rolling over an
015extra year. >> That is correct. Cognia asked several districts to go out another year and they're going to maintain our accreditation through Cognia for an extension year. Gotcha. >> Uh any other questions? >> Uh without objection, the board will uh approve the district strategic plan waiver request to be sent to the state. Hearing none. Uh, it's approved. >> Will you go ahead and make a motion as well to wave our accreditation process as well? >> Yes. And without objection, we will also wave our accreditation process for a year as well. >> Hearing none, that's approved as well. >> All right. Thank you very much. We will get engaged with that work next year when we have a lot of new schools online. All right. Uh, the next item is Mr. Love's item about the tax
016levy. I'm going to let him explain why that's there and where we are with that process. We were hoping to bring an approval to you tonight, but uh there's some delays at the county. So, Mr. Love, if you would walk the board through that process. >> Thank you, Dr. Quinn and members of the board. As Sheila said, we had anticipated to have a recommendation about the tax levy for this coming year for operations at this board meeting. However, the process of calculating the roll back tax base takes a good bit of time and a good bit of data from the county. They have not finished the calculation of the base amount of data that we need in order for us to calculate the roll back base before we can go through the process of setting
017the millillage. So, we'll have to pull that from our agenda this week and uh we hope to have all the data ready and order for the August board meeting. We do need to have the tax levy set by midepptember uh and back to the county auditor for them to process the tax bills this fall. So, that that's where we are right now. So board, we left it on your agenda as a update, approval, giving them the most time possible to get that to us, thinking, you know, they said it was going to be given to us last Thursday, then Friday, then Monday, then Tuesday, and so on. So that's why it's on your agenda as tax levy update approval. Again, we will bring it to you for approval when we have the information. >> Sounds
018good. >> Okay. The last item on the agenda is just to formally announce to you and to our public that in August we will be uh typically our work session is the second Monday of the month which would make it August the 11th. The district will be engaged in impact fee presentations with the county planning commission and so we will not hold our work session that evening but we will be publicizing and announcing a work session on August the 18th. We have an agenda of several items board we need to go through at the beginning of every school year. Uh we will also begin in the policy work that happens in the in the fall. And there with the amount of legislation that was passed last year, we're probably going to have a good bit
019of policy work to do. So August the 18th at a normal work session time, uh which begins at six o'clock for the public. Uh, I just wanted to get that in in the board's cal on the board's calendar and and in the public notice that we would be moving that and then we'll have our regular business meeting on August the 25th. >> That sounds good. Uh, any questions about that from the board? >> All right, Dr. Quinn, does that complete the meeting? >> That does complete the meeting. I really appreciate you taking time today to do this. Um, again, convocation on Monday and you have a t-shirt to wear. >> So, if you don't have your t-shirt, we have it. We have it. We'll make sure you get it. >> I think mine was the
020wrong size, but it's okay. >> Marlene is on mute, but she'll say the wrong size. Um, it definitely have not picked them up. We'll have them at the auditorium Monday morning for you. >> All right. Thank you, ma'am. >> Oh, you're fine. I need a um motion to end the special called uh meeting. >> So moved >> and a second. >> Second. >> All right. Meeting adjourn adjourned. Thank y'all. >> Thank you. And thank you Jessica for being patient. Sorry about that. >> Have a good afternoon. Bye.