001I have two people that would like to address the board and I will say is that on >> it says report right now. >> All right. Perfect. Okay. So, um I do want to go over the public participation at board meetings policy because uh we are a small district. We've been pretty informal. I've been I think pretty lenient in what we've allowed um public participation to consist of. And just as a matter of consistency of keeping up with policies and moving forward, um I mean, our policy does state that an individual wishing to address the board on an agenda item or a non-aggenda item should verbally or in writing inform the superintendent of the person's desire to speak and the topic upon which the person intends to speak prior to the posted start time of
002the board meeting. Now, obviously, that could be right before the board meeting if you have something that you'd like to speak on. We're going to be a little bit lenient on that. If people are here and they'd like to address the board, that's great. We appreciate everyone's input. Um, but just so you know, that's part of the policy. And then the speaker may not give oral complaints regarding district personnel or personnel actions. Complaints against district personnel are to be addressed to the superintendent in private or in writing to the superintendent. Uh, the speaker may not offer attacks against any individuals and the speaker may not give oral complaints identifying individual students. And so I just need to make sure that we're strictly complying with that policy to keep everybody's privacy rights um in place. With
003that said, Laura, I think I have you first. So you have your five minutes. Okay. Um I have this is from the Associated School Boards. So you can get >> Okay, perfect. Thank you. I reached out to most of you this past week and asked for a phone call. Um, all of you replied to my email. Thank you for being professional. However, none of you called, which is very disappointing. Um, so what I did was go on the um, associated school board's handbook and I printed out this and I have some things I want to point out and I want to remind you about. Be a good listener is the first thing I have highlighted. You may acquire reputation for wisdom simply by being willing to listen to others. None of you were willing to
004listen to me and there is no law against listening. I understand that there are laws against what you can say to me to protect privacy. There's no law against you listening to me. None. In fact, it's advised that you should welcome people who come to see you about school problems. Listen carefully. You You're not listening. You refuse to listen. I have never felt welcome to come to any of you about anything. Luckily, I don't care about feeling welcome. If a problem is controversial, you know, it says remember that you're hearing one side. Don't commit. Yeah, it's it's all about what you might say, but nothing says that you can't listen and welcome people to come to you about school problems. That is your job as a school board. Next page. The final responsibility for board
005members is communication with varying various constituencies. The board is responsible to maintain ongoing two-way communication with school staff, students, and members of the community. Remember that your identity is with the community, not the staff. It's easy to identify with staff as you probably will have more discussions with them about issues, but you must remember that your job is to serve in trust for the community. Be aware that of the community and staff's perceptions of the board. If the board is perceived as being unethical, dishonest, secretive, or self-serving, whether justified or not, that will become a reality for the community and staff. Consider how stakeholders might interpret your behaviors and decisions and then act accordingly. And the very last page has to do with public relations. Positive relationships are the foundation of effective board work. Without
006them, even the best plans cannot take root. In order to maintain the support needed for a successful school district, the local board of education must build productive working relationships both internally and externally with parents, the community, and other local government officials, state and federal. Successful board devotes a significant amount of time and attention to its relationships with others. Can you any of you say that you're doing that? That's all I have to say. Thank you. >> Thank you. >> Jim, did you want to say anything? >> Pretty much just observe. >> Okay. All right. This is your opportunity. Okay. >> Oh, I just I guess this thing sticks in my mind about missing the budget by a million dollars. Well, obviously that's a What is the total budget? Anybody have a clue? I mean, a
007million dollars obviously isn't as big a number as it sounds when they're talking the numbers are talking to build the school. >> We don't have final numbers on what the cost is yet. So, >> I guess in all honesty, I mean, that that kind of gives me the impression we got a million dollars. of all if it was just a real tiny little piece of of missing a I can't imagine somebody missing an estimate by a huge number but the other thing comes to mind just because all a sudden we found money doesn't mean we need to run out and spend it but that's all I'm just curious I didn't know what you had on the agenda >> thank you >> appreciate it thank you all right is there any changes or amendments to the
008agenda as presented I don't. >> All right. I need a motion to approve the agenda as presented. >> Motion. >> All in favor? I >> oppose. Nay. Motion carries. Any discussion items? Mr. Johnson. >> All right. We are already to the middle of July. Uh, summer school's in session. Summer school started last Monday, July 7th. We may have six teachers and around 30 students attending. When everyone's here, they've had different numbers about every day. So, that's going pretty good. Our enrollment's been going up. Last time I checked, it was at 339 for K through 12. Last year at this time, we're at around 320. I think by the end of September, we were close to 330 328 somewhere in there. >> So, we're 19 students more than we had last year at this time. I
009don't know if I had more come in or not, but it's where we're at. Um, approving our last teaching position. We'll have all our teaching positions filled. We had a good amount of interest in most of the positions and hired some great teachers, so we're excited about that. Uh, school supplies went out or lists went out today. Some people were worried about not getting school supplies already in July, but that's good for them. I'll probably be a little behind them. So, they went out. Uh, we have the first and third grade classes will be split this year. the teachers know who's going to be in each class. We'll let parents know which class their child is in probably within a couple weeks before August 1st probably. We don't want to send a list out yet
010in case we have kids move away or more kids move in then we have to shuffle and don't really want to deal with that. So that'll happen soon. Uh the new guidance counselor will be at the school on August 11th and 12th for registration days and we're talk maybe we'll have a few more days but she's kind of busy at the beginning of August but 11th and 12th for sure she'll be here and I'll be attending the ASBSD conference in Sou Falls on August 7th and 8th. >> Any questions for Mr. Fson? >> All right. Thank you. Okay, just have a few things wrapping up this fiscal year. Uh, end of June 30th. Um, going to start working on the annual report next week. Um, have the school lunch program uh application for federal funds
011submitted. Uh, consolidated grant is submitted and the uh sped IDEIDA grant is submitted. Um, with the consolidated grant, we still have not heard yet on title one funds for that. They have not released that information and got a note from the state today that they are asking for help to try to get that resolved because they're not hearing anything either on that. So hopefully we'll hear soon and that's about all I have. >> I have a question. Has the um funding that's been under review by the Department of Education at the federal level affected any of our programs yet that you know of? the the one hold up right now is the title one. the title one >> I don't want to misspe but 60 to >> um >> somewhere around 60,000 and I could
012do that >> um we have the do the title one is the only one that's probably not quite that much but it's around between around that 50,000 mark probably well maybe it could be well just depends on how much they get it just depends each year >> that's really the only one that's really in limbo right now so far >> the I the special ed um grant is funded and we have that um but the title one is still hanging in the middle. What does the chicken line >> that's like um Cheryl Nelson's position all time teacher and then it also is overflow from that like um uh improvement uh professional development or um improvement in of instruction um like for students like if they need special curriculum or something like that it falls under
013that title one program too. anything that you need for title one can be purchased out of uh RE money or title two part A funds. It's kind of like an overflow type thing. But so far, our our funds for serving our non-native speakers, those funds haven't been affected yet. that you we yeah I was say we really >> and keep in mind we don't receive a lot of additional you know >> I don't know the exact dollar amount but >> we still get our per pupil from the state >> and then what we get those ELLL is a fraction or a percentage on top of that so it's not all tied together >> and it comes in with the um state that's funded in with that so I don't know what the separation of money
014is on that I couldn't even tell you how much it is. >> So if any of that funding were cut, we would be able to >> still sustain those programs. Correct. >> We still would receive our pure >> per pupil. >> Pure pupil. >> Sorry. >> Okay. Correct. >> All right. Thank you. Any other questions for reports? I think >> nothing here. >> Jen, >> um I do. Um, so they didn't have a pluck meeting this month because all that there would have been to do is pay bills. So we just gave permission to the business u manager to go ahead and pay bills that would come in for July. So we won't meet again until August. But I just want to again encourage this body to start looking at our instructional programs and seeing
015how we can improve our education system here. If there are improvements to be made, where are those improvements? Looking at some of the data. Um because if you look at the ASBSD handbook, which I happen to be in it over the week as well, um the primary duty of the school board is to posit positively impact student achievement. And that requires strong and effective school boards to set student achievement goals, evaluate progress toward goals, and deal with the with the pressures such as state rules and federal mandates. So I I really >> it's been years and years since we've looked at the data and done anything as far as set any kind of strategic goals. Mhm. So that's just again and I'll probably bring it up next month too, but no, I think that it's
016important. So, >> um that's something that Scott and Jesse maybe if you want to put together something with >> whatever. I'm sure you have goals, but >> a few of things like you have done and work. >> I know we're having conversations with at least one teacher on some of those things. surgery movement, some science of reading a little bit more. Maybe test it on that. >> Yeah, >> that's all I have. >> Thank you, Melissa. >> Scott. >> All right. Um, if you go by the playground, we've begun to redo that. We removed 20 years of mulch and whatever else. So, we are going to be replacing that. Um, they did put the substrate down today. We'll put a liner on and then it will be a rubber mulch um that we putting out.
017Luckily, they have a new color that's um it's cyprress color. They didn't have a yellow one, but it's kind of a a wood tone type, more of a neutral color. So, we're going to do that. We are also getting new borders for it. Hopefully pull that in there. Um, I don't know if you've seen them at other parts, but they're about 8 to 10 inches. They're what I call super obvious, so you're not going to be running and catch on a 2 in lip. You know, we'll be doing that. Also, I'm looking at trying to do something with the asphalt out there. If you've been out there, it's pretty much exposed aggregate right now. The kids have ever fallen out there. It's pretty rough. So, we're trying to check a couple different asphalt companies, see
018if they can do some sort of an overlayment just to to fix that for right now. Um, ARS is supposed to start working on they're going to be replacing three different roofs this summer, but they essentially were our three smallest roofs. Um, but they were able to package those together. So, I'm hoping either the week of July 21 or 28th they'll be able to work on that. Um, if you did come in through the front, um, we've got literally dozens of contractors working in the building. We're in the middle of replacing our phone and intercom system. We also have crews here working on our internet switches and cabling. Um, all that stuff hopefully will be done in the next week or two. Um, but we've had lots of activity. Uh, the new gym floor just
019got refinished. They've pulled out of here about 450 today. So that's done. That'll be off limits for a week. But we're we've had a lot of stuff going on at school this summer with projects. So that's kind of the gist of the superintendent part, I guess. Any questions on anything? Oh, I will be going to Chamberlain um Monday through Wednesday. I think our conference officially starts like at 4 or 5:00 p.m. on Monday. So, I'll be out of the building, but we'll have access to if I need to be reached. So, any questions on any of that questions? No. >> All right. Thank you, Scott. Move on to the consent agenda. Just need a motion to approve the consent agenda as presented. Unless somebody wants to pull anything for discussion. >> Yes, there were. What
020would I do with that? >> Sitting on my desk. There was just a few. >> Well, the additional ones are next, but this was just in the regular agenda. If I have a question, when do I ask it? >> Or we can pull. What do you >> something that need to be needs to be pulled? >> Yeah, you can. >> I was just curious what did um Terry Cordry >> for. Just every grant. >> She does the consolidated and the and the idea, the spend that I'm curious. Yep. Okay. >> She's done that for years. >> Okay. She I work with her as far as like the budgets and stuff and and she does a lot of the we work together on it. >> Okay. I was just curious. >> That's all. >> I just
021need a motion to approve the agenda as presented. >> Yeah. >> Second. >> Thank you. Second. All those in favor? I >> I >> oppose nay. That motion carries. >> Okay. Okay. So, approval of additional bills. Were there additional bills? >> Yes, there were. I can go run and grab them. There was just a few in there. Okay. like there's six. There's a couple three Amazon ones for just general supplies. Um one there's one uh desk chair and then some music supplies and ukuleles. uh innovative office for file cabinet and Pearson for uh kindergarten screening forms. Two trees technologies was for a docky camera for third grade and another two trees technologies for whiteboards and that was it. >> What's the total on that? >> Uh grand total is $16,14.85 85 cents. I can pass
022around too. Let's do that. >> The weight words for the new last round. >> Yes. >> They don't give those away, do they? I do not shed. Oh, hang on. I wasn't talking to it for you. >> It's not the marker pork. Anybody has any questions? Otherwise, I would just need a motion to approve the additional bills. >> Make a motion. >> Second. >> All those in favor? I >> post name. Motion carries. Approve. bus bid from Borman for 2021 Bluebird bus. >> Yep. So, we did receive five different bids for buses. Uh they were anywhere from a 2015 to a 2023. Mileage ranged anywhere from 25,000 to 80,000 and prices ranged anywhere from 49,000 to 112,000. So, I use my rule of thumb when I buy appliances. And this one was middle-aged and middle
023of the road, pretty much everything else. Plus, the 2021 was they were the only company that were willing to let us look at the bus or bring the bus here for us to look at it before we purchased it. So, um anyway, that's I would get that. The other thing, the other four buses besides the 21 Bluebird are all 71 passengers. This is a 65 passenger. It's a It's a little smaller. The drivers like a little bit shorter bus. So, um, >> what size do we currently have? >> Sorry, what >> what size do we currently have for buses? >> Um, we have some 59s and 7 and a 71 that goes out on the ground. So, um, but this one 60,000 miles and $71,000. So basically of the average miles that we put on
024um that's where our bus would be at four years and you know it's half the price of a new bus. So that is the one I would go with second. All those in favor I >> post motion carries. So then I actually need a motion to adjourn this meeting. >> Motion. >> All those in favor? >> I was 6 seconds. >> Yes. >> At 6:24 and call a new meeting to order for the new school fiscal year at also 624. I think >> we still have part of it left. Yeah, this is just the >> we Yeah, >> we finish up the prayer. >> Yep. This is the new year. >> All right. Before I get to hand it over to Scott. >> All right. All right. At this time, I'll accept nominations for the
025board president. I nominate Kirsten Tagert. I second. It >> has been moved and second. Nominate Kirsten Tagert. Are there any other nominations? Seeing no other nominations, they will cease. All those in favor of Kirstson Tagert as the board chair say I. >> Those opposed, same sign. Motion carries. back in charge. >> New chairperson presides. New person. >> All right. At this time, I'll take nomination for school board vice chairperson. >> I would nominate Dan Bowen. I would second motion and a second. >> All in favor? I >> I post nay. Are there any other nominations? Having none, I would call for a motion to cease nominations of vice president. Motion second. All those in favor? I >> I post nay. Congratulations, Dan. All right. Um, the disclosures are going to stay the same. I believe
026we unless anybody has any additional disclosures to make at this time and I will stay the same. Okay. So now we need to go through the approval of appointments and resolutions. I'm going to leave all of the appointments um the same as they were last year for all of the committees. resolutions. Okay. >> All right. Um, first one is that the and we're changing it to Bank West. Bank West Y >> is going to be the designated as the official depository for any and all funds belonging to the culmin area culminating area to school district >> and I hope to have first interstate closed by the end of this. >> All right. Um county enterprise will be designated as the official publication for all publications and legal matters. Um second Monday of the month be
027designated as the official meeting time but that will remain the same. Um, the superintendent of schools will be designated as the official purchasing agent for the Coleman Area School District. The superintendent of schools will be designated as the administrator for all federal programs for the district. The business manager will have authority to invest surplus funds as they accumulate in any or all funds with interest credited to the specific accounts. The business manager will have authority to register warrants or borrow funds if the need should arise. Um, this is from official depositories only and at the established state interest rate. Jennifer Keys will stay designated as the board rep for the Prairie Lake. Do such a great job on that, Jen. When >> I remember I do. >> I know. Thank you. >> Yeah. Um, Melissa
028Wright will remain the alternate. Uh, Rodney Freeman will be designated as legal counsel this year. um student assignments and home assign home school assignments will be handled by superintendent and that we will we have our non-discrimination policy. Coen Eaggan Area School District supports the adoption of emerging technology for education purposes. Superintendent or design has authority to close the school due to bad weather. if anybody else wants to do that. >> You do such a good job. Go Hawks. >> I have a good group of weather stalkers that I'm able to call on. So that helps. >> I don't wake up as early as you either. So uh the Kengan school renews their membership with Associated School Boards of South Dakota. We will renew our health insurance contract with the Northern Plains Insurance pool and renew
029our membership with the South Dakota High School Activities Association. We will delegate authority to the business manager to assign amounts to be used for specific purposes according to GASB 54 rules. I had a motion to approve all of those resolutions. Approve those. >> Yeah. Okay. Motion to approve the resolutions. >> I like that motion. Second. >> All those in favor? I post nay. Motion carries. >> All right. Now we set the rates. >> It's 6:30. >> Oh, 6:30. >> 6:30. Y. >> So, let's go through the preliminary budget. >> So, I will skip to item nine, which is the public hearing on the proposed 2526 budgets. We tagged team >> say are there any changes that big changes that we're >> um yeah there's some we had um there's quite a bit of change in
030uh the uh revenue and expenditures of course because of the new students and we're splitting a couple classes. So we're adding we added what four staff members three staff members three. So we have that increase also um with the need going up um with the numbers that have changed since last year. There was increase in revenue of course this year and we're getting we're always a half a year behind as far as taxes. So this year our budget for revenue taxes went up 16 t taxes and um sorry state is 140 143,000 Scott wasn't it? I couldn't find my sheet that >> I believe that's the number. >> Yeah. >> I guess the biggest thing you need to look at is when you look at general fund revenue, >> our local taxes only fund about
031a fourth our school. Like three4s of our funding comes from >> state aid, >> the state basically, you know. >> Yeah. Um, >> yeah, we get over 2 million in state aid and only about seven a little over >> 800,000 in taxes. >> The other thing with general fund over 90% of that is to people, you know, salaries, that's where most of it goes. Um, you know, the rest is some operating expense stuff. What's the breakdown for federal funds that flow through a state agency? It should be on here your uh if you go up the second page under revenue from federal sources you'll have your grants and aid. It'll have restricted grants that one and the federal reap grant uh Carl Perkins. So the restricted grants are going to be your consolidated and your
032title one which is the title one and the title two part A. One big two part. >> It's just on the flip it. Yeah. >> Back up. There you go. >> Right in the right in the middle of the page where it says revenue and federal federal sources. >> Yeah, that that's where your grant money is. So total we'll get about 106,000 in grants. Okay. So yeah, we that's a good chunk of change for like the title one totally pays um Cheryl Nelson's salary for title one teacher and um then the also the uh the two part um a pays for part of the um aid title one aid that's she works part-time as an aid. So that helps pay for that also which is good. She because I think she's gotten increase of students
033after CO hit. So and then to balance it uh the reserve fund was 541710 to balance it at 3,868 344 for revenue. And of course on to expenditures of course our budget went up in elementary, middle school, secondary because of our increasing staff and also supplies for those because we're furnishing three new classrooms basically from almost nothing. We had, you know, some chairs and stuff. we had the um desks and those types of things and you know whatever else they're going to need for the room to make it functional for them and their students. So those increases and then of course the rest of those supplies have always gone up. So with basically seeing what was all spent last year and increasing it by a percentage because everything always goes up every year. Is there
034any questions on where the monies come from or how they >> And this is a proposed budget. We don't actually do the finalization or the approval of this until September when we actually um do the request for our um levies for our taxes in September. And if there are any changes, I'll bring those forward during the September board meeting also. and explain why. >> So, we'll have time to look at this too and bring any additional questions before the September meeting. >> Correct. Yeah. Yeah. >> Yeah. If you have any questions or whatever, just let me know or ask at the next board meeting or September's board meeting. And you know, >> is rentals the gym rental? Like what groups pay for the renting the gym? >> We don't have a whole lot of people
035renting it, but basketball. >> Yeah. some basketball elementary. >> I don't even know if they do. I think maybe Big Sue. Um, very minimal. >> Yeah, >> it's only like $300. I just didn't know what we would >> and I think that was maybe for the >> I know. >> I think every third year we get I think that's probably >> it's not Yeah, it's >> it's not a lot. Any questions on anything? >> All right. Watch. >> Good there. Okay. So we will go back to item seven then and go to the set rates for substitutes tickets mileage for 2526 card rates and the preschool we did last year did we have >> we increased >> those changes on the substitute >> we went from for substitute shoots for non-certified was 125. It went
036to 130 and then I believe the certified was >> 135 I think that $10 $10. Yeah. >> Yeah. Is that 145 a day for certified >> and then the longterm sub 155 a day? >> Do you think we need to make any changes to those rates? The only one I'd ask you to look at is maybe the uh students per DM I look at as they get $30 per day. Um you know maybe bump that up. Keep in mind though if we we were to go like volleyball is the one that usually gets wonky just because if they have breakfast and we don't pay them but um I don't think you get extra value for under 10 bucks anymore, >> you know. >> Is there a state rate for students? >> Not believe so. >>
037No. Can we just do state rate for I mean >> adults and students just across the board? >> Yeah. >> But I don't think Do they have one >> for students? Yeah. >> No, they do not. They just have it listed. >> Use adult. >> Use the adult across the board. >> Just Yeah. >> I mean, essentially, it's only going to be our high school kids who this is going to apply to. >> Yeah. Like when they go to state track, they get >> there might be a few junior high kids, but they're going to eat like adults. >> Yeah. If they're running and doing all that exercise. >> Yeah. >> Can we look and see what the that rate if there is a state rate for that is >> it is it? Yeah. Yeah.
038I think it's still the 614. Oh, is that one? >> That's the state rate. >> Oh, yeah. Then I'm fine. Yeah. Just make it across the board. Are you wanting us to look just at the student rate or >> I think so. I don't know. >> And then do we follow out of state rate too? I mean there's instate and out of state or won't we ever >> we don't really compete out of state? >> No, >> we really don't have a need. >> And this is only for competition, not for trips. >> This is this is Yeah, this is basically Well, it >> it it's for competition. So if for instance uh >> Orland Turpp went on a went somewhere I mean Oral Turk can pay whatever they want towards a meal or FFA
039or FCC already >> if a staff member goes to something out of state that's preapproved and we go from there. >> Well I hope we would give them state >> basically it's for competition. If they're going for something else then You don't do those >> I think in the 20 years 23 years I think I've only done that once or twice. >> Okay. >> For were there any comments on the um admission tickets this year or the prices because we increased them a little bit. Does anyone really say anything? >> Nobody really said anything. I I would just for simplicity sake keep it four and six. Don't do >> Yeah. showed up at Elton and then >> I think they put an ATM off from >> No, I'm good at leaving. I just didn't know
040if anybody had complained or if there was any comments or anything. >> No, no, >> I would say keep the the uh the passes the same too. >> Okay. >> And then the flex maximum health benefit that is driven by whatever the federal number is. >> Look that number up. >> Okay. And you're good on the driver's education fees. >> Yep. >> And the preschool rate. >> Preschool we adjusted last year, but I would keep those where they are. >> Keep those rates. Okay. So then we would just need to basically we're keeping all the rates the same changing the student rate to the um >> adult rate adult state rate and whatever the flex is for set by federal federal law. >> So I need a motion to set those rates. >> Motion second.
041>> Those in favor I >> post nay. carries. All right. Um, we don't have any bills, do we? Yes, we do. >> We do. Um, >> yeah, because they fall onto >> Yeah, they're all included in the list though. Yeah, >> they're all in that list that you had >> in your packet. They're all mixed in together, but in the in the board report and what I published in the paper, they'll be separated for each each group. But everything after July one >> when I process them that's how they process the process all together. So >> offing the bids for fuel and propane which I'm assuming are still the same places we usually get bids from. >> We send them out and >> some people it some don't admit anything. And the other thing too
042is there's limited resources as far as, you know, for diesel, we're not going to, you know, accept something from 30 miles away. >> Right. Right. >> Yeah. >> Then I just need a motion to approve the consent agenda as of as presented. >> I'll make that motion. >> Second. All those in favor? I >> post nay. Motion carries and public hearings. So, review of the South Dakota open meeting laws. I >> think you all that was one of the changes in the legislative session this year. >> And SASD and ASP have the same um advice for it. They said to review it at your meeting and if changes come along, you can address it throughout the year, but this is the first meeting of the year. So, >> yeah. And this has to be done
043once a year. If you just do it the very first meeting of the year along with everything else that we do that way we'll have it done and perfect maybe write a copy. >> Was there something that changed or just the >> change it was like >> I know everything looks the same as when we did our board training. >> Okay. I was looking. >> It's just that we have to review it every year now and have it in the board minutes that we have reviewed it. >> Okay. and then everyone's taking a look at it. >> Yeah, I didn't see any changes that stood out to me. >> And along with that, too, the the elections, schoolboard election stuff has changed, too. We're not going to be able to do April elections anymore. We'll
044have the June and the November election times. So, >> when do we need to start? >> Um, it's you set that probably. Okay. So, April, we'd set it in January. So it would be 3 months prior. >> So >> we look to set something in March. Yeah. >> For a June election. >> Okay. >> We'll double check the timelines. I think it was a 3 month. >> And I was going to say when do we need to elect which because we were April. So then when do we need to decide whether we're going to do June, November? I mean we're doing June. But >> I would probably say do June. That way you can >> Yeah. But, you know, >> we can put that on >> next month's agenda if you want to say set
045your election, but >> yeah, because that will also trigger when people need to pull petitions and and all of that, right? >> Yeah. But I I don't know why you want to have an election in November and you don't take >> your seat till July. >> Yeah. >> I mean, >> yeah. Well, and it looked like all the recommendations from ASBSD and the other districts was to do it in in June. Um, for kind of for that consistency as well, and that you'd get a couple board meetings in before the school year actually started and you wouldn't be putting board members on in the middle of a fiscal year and have appointments already set because we set all of our committees in July and then people would be getting off. And >> it weren't kind
046of long, but it was >> I know. That was so much easier to do it in April because you didn't have everything else going on at the same time. >> So, let's let's put that on for next month just so we have that set. >> Okay. Great. Any questions on that or discussion on that? >> Can I ask a question? >> I will let you ask a question. Yes. I was just wondering if documents um that were provided here such as the proposed bud budget and the open meeting laws if those documents are available to us. I believe that's part of the open meeting laws is posting meeting documents that >> the proposed budget was uh in the newspaper last Wednesday. It was published in the paper >> when we published. >> So what if
047I don't get the paper where can I get >> it's on it's on our website also. It was it was published on the website too. >> Okay. >> That was up there two weeks ago. >> Okay. Well, other than that, open meeting laws. Any other documents that are presented at your meeting? I thought part of open meeting laws is that you provide them as well like with the agenda essentially. >> Yeah. And usually we have copies of everything. I know we were having copier issues today, but and I don't know what um if we >> she can have a copy of this if she wants it. When you publish the minutes, do we have attachments with those of the documents or >> No, this is this >> because we haven't approved them. >> Yeah. And
048this is from the state. This is off the state website. >> Okay. >> This is from ASBSD, I believe. >> Yeah. >> We'll look into that if we need to publish those with the with the meeting minutes and stuff. >> Yep. Um, but if you do want a copy of the brochure, I would be happy to give you mine because I do have it electronically, too. So, yep, no problem. All right. Um, discussion on potential track and field complex. Scott, >> seems like we've had that on there for a while. >> Um, I don't know. I guess, you know, just wondering what questions people have on that, what people's thoughts are, if that is a um project you still want to look into, not look into um you know, where I know at the last
049meeting we had negotiation or executive session about um negotiations, which you guys were briefed on the land options and stuff and you know I guess um yeah what questions people have on that um or anything on the project. I I would tell you based on looking at the two land areas um since we're pretty much out of land right here. There's almost one where I even if you weren't doing a project, I would seriously consider looking at buying that parcel of land, >> whether you're doing a project or not, just because, you know, I I don't know, I mean, if we have to do another addition in 10 years or 15 years or whatever. Um, you know, and I get it. That's a very long view, but >> Oh, lot. Yeah, >> we're out of
050parking here. We're, you know, our playground, we lost a third of that area. I just, you know, I don't know if you would consider it growing the campus size or whatever, but um, you know, that would be my suggestion, recommendation if and I get it, too. If we're not going to do anything, no one buy land, you know, that's fine. But um you know what questions do you guys have on things? Do you I mean I brought this up 5 years ago while I was here. So I'm clearly and obviously in favor of it have been in favor of it for a long time. Um would have been half the price and we done it 5 years ago. Throw that out there. Um, but I do want to be conscious of, you know, our fiscal
051responsibilities to the district. So, I guess my question would be, you know, I know there's a lot of talk about the property tax changes, you know, and things like that, federal funding. I mean, it doesn't look like we get a ton of our funding from federal money, but that could change on a state level as well. Um, do you have concerns on our, you know, where we sit financially if we would go forward with this? I mean, get ear pistol. I know what you think. >> Um, I don't know. I'd probably be on the tighter side of things. However, um, you know, where we are with with our accounts. Um, I think it's something that's doable. Um, I think when ISG gave us the drawings, I don't know if it was two or three months
052ago at that time and just said, you know, put a building together with this, this, and this, and I think they came up with a proposed $1.2 million building. I, you know, that's the other thing, you know, if you're thinking about it, what do you want it to look like? >> You know, because I bet there's been ones built anywhere from 2 million to five or six million. you know, Dubrook, I think I don't know when they put it up, but when we were there for the track meet, I think they spent $600,000 on a press box and seating for,00 people, you know. I I don't think that that's necessary, you know. Um, I I don't want to harp on it, but um, >> your estimation how much you think we could get it done
053for? >> I don't know. When ISSG was here before, they said, you know, a track and football field, you're looking at about 1.5 million for that part. Then it would depend on what kind of buildings you wanted or other infrastructure, you know. Um, you guys kind of know the land aspect of what that would approximately be and figure that in. Um, you know, I don't know that if it's something you want to move forward to with, we can reach out to ISG or others to get a more detailed amount. Um, I think right now I don't have it right in front of me. I'm not sure what our cap outlay fund balance is as of today. >> 2 million >> $2,118,000. >> So you have $2.1 million in it. However, >> bought it for 70,000.
054We're buying another one for 120. We're probably going to purchase at least one if not two vehicles in the next year. Um, you know, some of these projects we're doing within the building, you know, um, it's going to I mean, it's not going to be 2.1, it's going to be 1.7, you know. Um, I have not received any updated financials from DA Davidson on what capital outlay certificates would be. Um I believe the last one when it was 10 years 2.5 million for capital all these certificates our total payment back was around 3.1 million over 10 years you know >> can you pay them back early >> after so many years you >> I think after halfway through you can so if it's a 10ear one after five years you can begin to pay back
055at least um 15 years I think it's 7 years um you know so if we're able to do something get paid off in six years then all that money can go back towards the seven years we have to wait for the crack we have here >> you can't pay anything back on the bond for >> for the seven >> don't count it but I think it's seven years which we're a year and a half in >> so we can't we can't put extra money on that till then, >> right? >> Um, but if you do a complex and you take out a 10ear cap certificate, I'm not sitting here saying we're going to pay it off in 5 years, you know, you just have that flexibility, which um, it's nice. But even if we paid
056it off in 10 years, I mean, the bond was a 20-year bond, you could still take that payment and put it on bond at the end of the 10 year capital, right? If you if you >> But keep in mind, and I mean, we haven't officially decided, but I would say any leftover money, put it back towards the bond. Mhm. >> And you'll already knock four or five years off plus 20% of what you'd be collecting >> up until that time just cuz we don't have to pay interest on >> on that amount. >> Don't quote me. But if $2 million goes $2 million were to go back, that essentially would knock off four four and a half years at the end. But you don't collect interest from taxes >> for those 13 years. So
057that you know, our ask is somewhere around 460 or 470,000 a year. Well, now by putting it back, you're down to 380 a year. So, um the other thing, this is an option. If you're sitting here saying, you know what, we don't want to do a complex, whatever. Keep collecting capital outlay and then in 5 years we'll have all this money we put towards the bond. you can only flex 45% out of your capital late a year. So even if we have $2 million in there, >> if we're collecting a million a year, you can only take $450,000 out >> per year >> to put onto the >> the bond or general fund or >> you know, essentially to use capital outlay money for something other than cap outlay, you're capped at 45%. How many
058of your fields are there in the state? >> Three. >> And I don't know if St. Mary's is going to go back to theirs. >> And I don't know the future of a district the northwest of us either. I don't I don't have the definite numbers on what the cuto off is for boys enrollment for 9 through 11 on 11 man football, but I I don't think we're at that. >> Well, it changes every year based on the top ones >> basically the numbers, but I >> Mhm. >> It seems to be around 99ish or >> that's for class A or class B total students. >> Yeah. field. >> Yeah. >> So, I don't have a I don't know. I I could be wrong, but I don't think the activities association's going to say we're
059striking out ADR fields. You know, now I could be wrong. I know that there are certain schools that aren't allowed to host postseason activities or events because of the size of their basketball court or something like that. >> I I don't know. I guess it's not out of the realm, but if we were to host a playoff game, I don't know if the team that plays 100 yard field all year could say, "Nope, we're not going to play there." But I mean, those are minuscule things. >> Yeah. Like >> I was just curious, >> do you feel that the closer land option is in jeopardy of not being an option? I guess that's >> I would say probably. >> Huh? I would say probably >> I'm just thinking about if we're feeling landlocked, do we
060consider purchasing land that's close to us with the intent to potentially do something with it? And this might not be the popular opinion, but hold on making any decisions regarding a complex for now given the fact that we have a neighboring district where I'm sure that's going to happen. >> I don't know. I what what is that going to affect us? >> Like if we need to build this another school right away is what? Yeah. No, I know what you're saying. I hear you. Okay. >> Yeah. Or I mean Yeah. >> Right. Um, >> we've been talking about that school for quite a while now, years. >> And this is I mean a little bit in the track and fields just because you read up but if it would dissolve is it gets split between
061the districts that are like surrounding it. Is that kind of how that works? I don't I guess I don't really know. I'm not going to hold you to this. >> I think so. And I think they sent >> Awesome. I I think if you owned land in the existing district, they sent out asking for input from those land owners. >> Okay. >> Not that, >> right? You could say I prefer to be here, but I I think all I saw were the initial splits and I mean it looked like they were following maybe county lines, highway lines. Um >> and thinking about the transportation. >> Not only that, but there are teachers that there are staff that will be under contract >> and would have to fulfill those contracts. responsibility as well. We're just granted
062another extension as well. >> That's right. I >> and I don't want to make a decision based on that, >> right? We are unsure of what we should be >> doing or tying up money. I mean, >> I think there's too many unknowns at the federal level. And if there's more things that get cut that don't necessarily affect our budget, they may affect other districts and then the state's going to have to shift money to cover other things. And then we may be relying on funding that just may not be there because I know like our program had funding on June 26th, June 30th, our funding got pulled completely from the federal level. >> From the federal level. >> Yeah. >> So now the state's trying to figure out where that funding is going to
063come from. It has to come from somewhere, >> right? So, I just I don't know. I'm just thinking then today, right before I left work, 1,400 Department of Ed employees got laid off. I just I don't know. I just think there's too many unknowns right now. I do get that. My only concern is if we have to wait for the federal government to get their act together, I don't know that we would ever do anything. That's I mean a little bit of a I mean it's going to change every >> I think this year is very different than it's been in the last >> I would agree. >> Ever since I've been in education. >> Yeah. For the education side for sure. >> Yes. Yes. I would agree with that. I do agree with that.
064Yeah. What are your thoughts? I see benefits for both sides. I don't I'm like I'm not there's nothing that drives me one way or the other. I don't know. >> Now, that being said, if we sent out a yes or no to our uh stakeholders and they said absolutely, we want this, they've spoken. It's their money, >> right? If they say no, they've spoken. It's their money. And I think either way, we're probably planning on doing a public meeting to discuss and kind of say this would be the plan. Who's, you know, what are people's thoughts on it? So, you think more like a survey, like a long one sending a survey out? >> I don't know if it would hurt and I I don't remember when we sent out the last survey. I'm sorry
065for the for the addition and that I don't know if >> it was like June or July before we did the bond in November. So >> back July board meeting the results were in the July board meeting. >> So it would have been like >> well we were already a year and a half into it. It would be like two or three years >> you know. I mean it's it's been a while. I mean, I >> Mhm. >> I can sit here and say, you know, when we were looking at doing a $7.3 million bond, you know, we were looking at that 59 to 60% and maybe that's changed, >> right? >> You know. >> Yeah. >> Um >> cuz I do Yeah, I remember it was like 72 or 73% thought it was a
066high to medium need. Um but now the landscape has changed a little bit where if we can do it with capital outlay certificates, it's not going to increase taxes. I don't know if that would change people's opinions or not, but given the uncertainty of everything too, people might be a little more um >> in a different spot than >> cautious than Yeah. >> Right. And where you're hearing people are for it. >> Yeah. >> I'm hearing people aren't for it. Right. So, you know, I mean different >> there's definitely a split. >> Demographics are in different space head spaces. So, >> Yep. Yep. Um, I do think that probably getting the land is a good idea no matter what we decide given the um, so >> I could agree with that for sure. >> Um,
067I think that if we make that recommendation now, I think we can vote on that at the next meeting. >> I would want to check on that, but >> yeah. >> Um, >> yeah, just to be sure, but >> Yep. So, let's look at that and then um maybe you can talk to ISG and see about how quick they could put together a >> So, my question is if I can get a hold of ISG or like hey, what do you want in a survey? Is that something you'd want to send out or do you want to wait till the August meeting to send something out or I'm just, you know, curious as far as >> We probably would want to approve it at a meeting, you know, see something. So, I mean, I think
068you've heard us all discuss it and kind of know what people's concerns are. I feel confident you can work with ISG to get I don't want it to be long like the last one. I think this be pretty simple. >> There's not the question of the bond. >> Right. Right. >> I mean it's you know and it's not two projects or one project but >> um >> Yeah. And then I guess if you have things you'd like included on it, let me know or we can finalize it at the next. >> I mean, does it need to be more than one information and one question? I mean, it's the leftover money. It's the additional money that we would need we're using. >> My suggestion the money I >> vehicles and >> Okay. So, and I
069might not have the right dollar amount, but just to keep my mind straight here, if we have $2 million left over from the bond, I would put it back in the bond. >> Oh. >> And what it essentially would do is take off the last four or five years of payments. >> Okay. >> And we wouldn't have to collect interest for that $2 million for that 13-year window. >> I mean, it's it's up to you on that part. >> Yeah. the wish that wasn't on the gambler in me would say if you're going to do it take the money put it towards a project but I can't guarantee in seven years that that extra money that we could just start paying the bond down >> if that makes sense like this would be a guaranteed
070>> money move you know I I I don't want to just do several hours to get some more projects. Now, keep in mind though, if grand majour or whatever happens in the next year when we're doing this and all of a sudden something happens and it wipes out some infrastructure that leftover money, I would maybe look at doing some sort of if we had to do repairs or something like that, but I would not use it for >> if it's when you know soccer exam or something like that. Yeah, >> stuff is happening. >> Sorry. >> I didn't mean to interrupt you there, but your question was >> um >> I I think >> make it clear, you know, >> where the money's coming from and how that affects >> taxpayers. Yeah. Yeah. >> Or
071or do you want to ask the question of >> No, I think it'll complicate. >> Okay. Yes. Yeah. >> Clear the water. Like I said, >> it's a guaranteed return >> if you do it. >> Yeah. Yep. >> I I agree. I mean, it's going to be one to two questions like, you know, this is our proposal. Are you in favor of it or not? Might just be one, you know, yes or no. >> Yeah. I think it would be pretty simple questioning. >> And then you get the most up-to-date. >> Yeah. feeling on it. >> Yep. >> All right. >> Okay. >> Anything else on that? >> Thank you guys for that discussion. >> And here's the other thing, too. I know we haven't talked about, we talked about it a while. I think
072we look at, you know, some sort of donations or pledges or like I I think I mentioned at a meeting before, >> I do have six or seven subcontractors that are, >> you know, if we do it >> willing to do reduce rates and stuff. I don't know how that affects the overall thing, but >> right, >> but every dollar kind of does add up. So, >> yeah, I've had people ask if they can make donations to it. And so, I think we just have to set up a 501c3 or something like that. Do we >> I don't know the numbers, but >> yeah, >> I think we did. >> We'll let Double if we get to that point. We'll let Davis deal with that for us. All right. >> All right. >> Yeah. All
073right. Update on school edition final inspection. >> Hey, we're getting closer. Um, >> keep telling us that it's like you're a contractor. >> Like you're a contractor. >> Kind of. It kind of feels like two weeks. >> Actually, I feel like a homeowner and like six times a day. Like the toilet paper holder 42 in or 38 in? No. Um, so anyway, just for clarity, I know I'd mentioned, you know, we'd be able to get in there in June and stuff. The teachers stuff for the most part is in their classrooms. It's it's in there. You know, the only thing that they're waiting to put it where they want it is the final electrical inspection, which we're hoping that happens soon. Okay. ISG's final punch list, whatever they're trying to we will do the first
074week of August. That's basically they hand over the keys. Um the only real issue up in the air is we have a parent of students here that works for um a locker school company. And so anyway, we were able to get the lockers from them. Um, he's going to install them, maybe some volunteers. Um, I don't think this affected it, but with the tariffs and whatnot, locker production is really slowed down, and those might not be here August 1st, per se. Um, you know, so that's one thing that might not be installed on day one. But keep in mind that it's not January, so kids aren't bringing coats and gloves and boots. And so >> that's one thing just to be aware of if someone's like, "This is going to be all done." We're not
075sure on that part. >> Mostly though. >> Yeah. Um and then the other thing I want to mention to you, I don't think we talked about a whole lot as far as a weight room goes. Um, I've talked to other schools as far as what they do for public access and allowing things and I will try to bring some stuff to you at the next board meeting to start looking at. But we did not plan on moving anything down there until acceleration was done this summer. And I don't even know if we'll be able to start doing that. But um I think once we get some sort of a routine as far as when our student athletes are using it, you know, and then start to look at something where the public can access it.
076I mean, not a 24-hour fitness, but you know, >> yeah, >> some reasonable times. And um I don't think I'll forget, but I I do think it would be imperative to put some sort of a charge on. I I get it. It's all taxpayer funded, but if I have to write a check for myself for $50 or $100 for my family, I feel like I'm going to be more apt to be responsible for it and, you know, some sort of a minimal type fee. When do you check with these other schools? Are you going to ask them like do they have somebody that like work like do you have to pay like do they have somebody that works it or I mean are there cameras in it or just like >> I will check on
077that because I reached out last >> every other superintendent must get a vacation this summer but >> I've only got heard back from a couple. I'm joking. I'm joking. >> Um cuz I know I think like dismiss used to be open to the public and like now it's not because they had issues with it. So, I just want to see like what the see if we can head some of that off before it would become an issue. >> Yeah. And I the ones I had heard from at one time they did have like 24-hour access and they've scaled that back just >> Yeah. >> You know, >> um so I will try to get as many samples as I can and put some what I would think would be good proposals kind of out a
078little bit or narrow it down. And then I saw Grant's email. Are they still planning on doing the tour August 7th? Is that the >> I'm not That's still the plan. I don't know if we'll be able to access 100% of it, >> but it'll be enough to >> get people in the building. They can see it. >> Okay. >> And we don't have to overwhelm all the kids and teachers on our open house on August 14th. >> Okay. I think that's all I have on that. Any questions? All right. >> Thank you, Scott. Okay. Then I would just need a motion to move into executive session for CCL 12521 for Crystal Matters. >> Motion second. >> All those in favor? I >> opposed. Motion carries. 76. >> Jen, were you second? >> I will.
079[Music]