001Oh yeah. >> Lux here. Matson >> here. Campbell >> here. All right. We're going to move al to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. have couple of um additions to the agenda. Under the number 14 approved minutes, we're going to add an introduction of Mike Embro, the new principal, and then also a presentation. Is there anything else? >> Is that it, ladies? >> Yeah. Thanks. We would just I would entertain a motion to approve the agenda with changes. Motion to approve the agenda as amended. A second. Okay, we have a motion and a second. All in favor? Motion carries. Waver. I didn't see anything in there. [Music] >> Yep. So, no waivers. Um, approve
002the minutes from the July 15th regular and annual meeting. Make a motion to approve the minutes from the July 15th regular and annual meeting. Second. Yeah, we have a motion and a second. All in favor? Motion carries. So, introductions, I will let you. >> Okay. Yeah. And I'll let Mike kind of introduce himself a little bit, but we have Mike Embro here. We're pleased to have him. Um, and uh, he's our new high school principal and his contract started August 1st, excuse me. Usually we start them July 1st and then they're kind of the principal's kind of in hit and miss in July. not much. And uh but coming from overseas, he and he'll explain that a little bit. Uh he just really wasn't available throughout the month of July. But uh August 1st was
003a Friday and like bright and early Wednesday morning he was here. So he was about 48 hours early. That's a good thing. Better than being late. So uh Mike, take it away. Tell us a little bit about yourself. >> Um okay. Um Mike Embro, the new high school principal. Excited to be here. um you know uh did a great article. I'm forgetting your first name. It's Sarah. >> Sarah. Sarah did a great article that was in the Pioneer. Uh so there's a great chance to get the little know if you read that article. But um I've been in education now for 31 years going on my 32nd. Really hard to believe. Uh of that 21 years as a as a school administrator. Most of that as a high school principal. Um I started in South
004Dakota. I'm originally from South Dakota. I'm from small town uh Elsister, South Dakota uh in southeast South Dakota, just in between Sou Falls and Sou City. Uh as the billboard says, it's 850 friendly people uh in my hometown of Elsister. It's now Elsister Hudson. You've probably heard that the consolidated with Hudson when Hudson closed. U but that's where I grew up and where I graduated from. So I'm a South Dakota boy, a small small town boy at heart. I always kind of consider myself that. love small uh small towns. Uh I went from um Elsister to SDSU, graduated and then went on to become a social studies teacher. Started at Howard, went from Baltic and then got my dream job at Tri Valley, which is just outside of Sou Falls there, teaching social studies and
005coaching various sports. Um then while I was there, I was working on my master's degree at SDSU. Got my administration degree and lo and behold, became a principal at Beersford. I was at Beersburg before I went to Iowa. Uh made the jump over to Iowa and I was at a small place called North Iowa. Uh Buffalo Center. Most of you probably haven't heard of that. Uh North Central Iowa. Um but I was there for seven years. And from there I went to Emittsburg where I was high school and middle school principal uh with an assistant principal and eventually just became the high school principal at Emittsburg. There I was there for six years. From there I went to uh AHSTW which is in Aoka just outside of Council Bluffs uh about 40ome miles 50 miles
006from Council Bluffs. Um and then from there had the opportunity to become middle school principal at American Community School of Athens. And part of what prompted that is my kids were were empty nesters. My my wife and I were like okay this is weird. We don't know what to do with ourselves. we don't have kids and all these activities to go to from a kid standpoint. Let's maybe try to do a little travel and try try something a little different. And I applied for the middle school position at ACS Athens and I got it. And so I've been there for the last two years. And so um that had to come to an end because you can only stay in Greece so long before you start paying about 50% taxes and wasn't really ready to
007do that. So it was what's the next step in life and we wanted to come to the Black Hills uh for various reasons and so applied for this job and this is where I am. So excited to be here in the Black Hills. Um my three kids are grown and older now uh 28 my oldest boy uh and my middle boy Isaac just earned his doctorate in physical therapy. He's 25 up in the Minneapolis area. And my youngest uh or the baby of the family, Amber, is 22. She's going to start her first teaching job outside of De Moine and Woodward Granger School District as a first grade teacher. Uh and big news from last week is uh she got engaged. So, we got a a wedding to prepare for, which my wife is on
008her way to Iowa now to help plan the wedding with my daughter before school really gets busy for my for my daughter in her first year of teaching. So, and we got a dog named Kaa. She's like a 9 to 10 year old dog. So, that's it about me. Probably more than you need. No, sorry. I'm a talker. I will give you about everything all all kinds of things under the sun. So, that's me. >> Want to do you want us to introduce you? Do you know all of us now? >> Yeah. Well, I've only met a handful of the >> just in case. >> Start with the southsider there. My name is My name's Jodyie Campbell and I've uh lived in Deadwood now for 30 years. All my kids have gone through the district
009and graduated here. So, welcome. >> Sorry. The reason I called her a southsider is Jod and I went to the same high school and so small world and she asked me one night at a board meeting. She goes, "So, did you park in the north parking lot or the south parking?" >> I was kind of a northsider. [Laughter] >> Hey, I been on the school board and on for the last 12 years. >> Nice to meet you. >> Lexi logs. We met yesterday. >> Yes. >> Amber years. Um I've been on the school board five years, something like that. Um and I have two boys. They're 20 and 22 and they both come to the school district. >> Um, so yeah, good job on naming your daughter by the way. >> You got another Amber.
010>> We got Amber and Amber. Amber squared. >> Amber and just went through the election here again. And I have two kids currently still in the school district. So I have a senior and an eighth grader. So both ends of the world. >> It's entertaining to say the least. Yeah. >> But yeah, so we appreciate you being here. Thank you. >> Good. Nice to meet you. >> That's nice to meet you, too. >> You've heard from me a lot. Right. So, Margie, you guys have been introduced. Yeah. >> Oh, yeah. >> And Mary. Yeah. >> Nice to meet everyone. >> Thank you. >> Excited to be here. >> Wouldn't she announce the mics in a >> presentation? I don't really know. Yeah. >> So, we're in the presence of greatness here. >> Okay. >> You
011were supposed to just give it to me. Not >> Yeah. Whatever. >> Whatever. >> So, we have >> the 2025 outstanding school board member for the state South Dakota right here. >> There you are. Here we go. >> Hide right here. >> All right. >> Did I get bunny ears? >> To commemorate that. So, I think we're probably not going to have a real long meeting. So, if anybody wants to get up and grab a treat at any time. >> Um, approve expenditures A through C. entertain a motion unless you want to call one out. >> I make a motion to approve expenditures A through Z. I'll second. >> We have a motion and a second. All in favor? >> I carries. >> Uh financial statements through make a motion to approve financial statements A
012through second. We have a motion in a second. All in favor? Is there any discussion? I was just going to ask what um on the public you school utility fund what what if I've never noticed it before but what is the restitution payment that was when we had embezzlement um with the scholarship. Okay. >> Oh, so she's paying that back. >> Yeah. We just um get the check from the corporate courts and then we turn around and make a payment to our insurance. Okay. Thank you. >> Okay. All right. So, we have a motion and a second. All in favor? >> I. >> All right. Carries. New business um contracts. They were listed in your agenda. There's only a couple of them, it looks like. >> Um I'll tell real quickly. classified work agreement. Stacy
013Buff, new elementary secretary at 1956 per hour. Uh, and middle school pair professional Joel Lunsgard, 1956 an hour. Then extra duty assignments, assistant middle school football coach, uh, Chris Barrera or he's assistant high school football, pardon me. Uh, $3,447.60. And then assistant middle school football coach Chad Mccardi $3,18240. Did you entertain a motion to approve contracts? Make a motion to approve the contracts. Second. Okay. Motion and second. All in favor? >> Motion carries. The volunteer list I did not see in the packet. Does We didn't have one. >> I asked but they didn't. >> So good. So nothing. >> No action needed them. >> Okay. Um approve FY26 at both me which wasn't. >> So um we have to do this in August because we need to wait or there's a formula that goes into
014that. So we needed to wait for the USDA price. So, um, last year we had a $5, uh, the meal price was $5 for lunch and $3.25 for breakfast. Based on that formula that you do, they're recommending that we have a $5.17 minimum on the adult prices. So, I recommend going to 525 so we don't have to deal with pennies. And same thing for breakfast. Um, I would recommend $3.25. It's 25 increase in both. And we did the same with the student meals increase 25 cents across the board. >> Make a motion to approve the recommended unit price change. >> A second. >> Yeah, we have a motion and a second. All in favor? >> I motion carries. So, we had a change order for the high school mini splits in here from oneway service
015pros. >> So, we uh they had some extra time to put some mini splits. had the units here. So they are going to add units to fourth floor be the two social studies rooms 402 and 404 >> just some additional parts it looked like >> it was just additional labor is what it ended up being. >> So we just need a motion to approve that change order. >> I'll make a motion. >> Second motion in a second. All in favor? >> I motion carries. Um, we are looking to authorize the superintendent to negotiate the sale of land to Black Hills Energy for the new substation. You want to go into any more detail on that? >> Yeah, just real briefly um on that when we talked last time, this something we've talked about for quite
016a while and it was just kind of, you know, I don't know that Black Hills Energy was like in a big hurry and we weren't in a big hurry. Well, then kind of all of a sudden they're like, "Hey, maybe we should get this done." And as we looked at uh some of the comparables that we were talking about, we just Amber and I didn't really feel comfortable with uh it didn't seem up to market value what we were talking about. And so when we and I I guess I don't want to go into an open session. I don't want to go into the negot I don't want to mess up the negotiations by throwing numbers out there. But anyways, we just didn't have a comfort level to go ahead and negotiate that last month,
017but then we had another meeting and looked at some more comparables and we're a lot more in the same ballpark on what that land would be worth and and we realized and I guess this is something um if the board wants to weigh in on it, you know, we're talking about the land up by that water tank. Um talking about probably about three acres, you know, could be a little less, could be a little more. Um, and we realized that that right there, you know, it's kind of under the power lines and there's it's kind of odd shaped and currently there's not like a good road to it. It's the Lost Irishman Road. Uh, it's not it's not terrible, but it needs some improvement. Uh, really So, my point is that little parcel of land
018is not like prime residential real estate. However, it probably had has potential to be something a little more than like compared to like a a piece of egg land, you know, a piece of pasture or something like that. Um, so anyway, uh, the comparables we're looking at now are more residential type, not like real high-end, but more in that range. And so, I guess we felt we had a comfort level with it. So, I guess I'd like to ask the board uh to allow me to enter into that negotiation with them. Now, if this would also be the time though, if there's somebody adamantly opposed to like like, hey, we don't want a substation there, like we'd want to hear that. Now, I don't know why we would think that, but it's seems like a
019pretty good spot for it. >> The only thing um and I might be wrong, I don't believe that goes on in the tax role, right? Blend doesn't pay taxes on it. So that's one downside to having substation there is because it's not there's no property tax. So that doesn't help the school that side. It does help I suspect on the development of that property up there because they need to get distribution up there. Baker seems kind of big for what they for substation but and their some of their concern was uh having because there are like there are like some ATV trails that connect with like some BLM land and they were going to have to like redo some of that road stuff and they wanted enough of a buffer so people weren't right next
020to that substation but to give it a little extra room. It was kind of what they told us. I bought land for black dill park. >> Yeah, I Yeah, I know you help >> and I know they as we have I used to ask for, you know, quite a bit more than I needed, >> you know, because that's part of that. >> Yeah. >> So, at the end, you know, they will pair it down to a smaller parcel >> um because the substation doesn't need. >> I think in the end they're'll be closer to two. >> Yeah. And Jim, if you if you'd like to be a part of that meeting, like when we sit down and talk about it, I would welcome that if you'd like to do that. Yeah, I'd be that'd be
021one. >> That might be >> And we have it in parables that we can share with Tim already. We did. We had both options. First one I looked at it and we were like, "No, that's not even close." And then the second one came in quite a bit closer. So, >> it's not bad that they >> they're interested for sure. And it is a I mean, I look at it for the fact that we're not going to be able to build a house there anyways because there's so many easements underneath it because you've got all these power line ements >> right there anyways. Um, and then it's next to the water tower. So, it's kind of a good >> and we kind of >> put it somewhere. It's a good location. >> We thought a
022little bit and of course we've got a a close neighbor sitting right here. She probably doesn't like to say too much, but like um with that location, Amber and I kind of talked about, you know, how visible will that be to the neighborhood? Is it going to be an eyes sore? And the location is pretty it's kind of tucked behind the hill and it's it's not super visible. >> Natural terrain barriers, we'll say. >> I'm not saying it's invisible, but it's it's not going to be like, you know, we're not putting it right in the middle of the Hurst edition. You know, >> well, it's better it's better you get the substation in there before you start building houses. >> Exactly. >> Because once you have houses in there, then if you put it in
023there first, nobody notices. You put it in there later and everybody that becomes a big issue. >> So, I'll share that information with you here in the within the next week here. We uh and then and then we'll try and set something up, sit down with them. Okay. >> So, you want a motion to authorize you to negotiate? Yes. >> So, I'll make a motion authorized superintendent to negotiate the sale with Blackulous Energy for the substation. >> I'll second that motion. Motion and a second. All in favor? >> I motion carries. Administrator reports. Dr. Prison. >> Okay. I just have a little bit and kind of a long good segue here. um talking about our land project over there and it seems and and it was for a few months kind of stalled out but
024then um there were there were some things happening kind of behind the scenes. Uh and it's just a little bit complex from a legal perspective. Those are some of the things we're trying to work out. We've got a meeting actually tomorrow of that committee at 7:00 a.m. right in this room. And we're going to be looking at some of the draft covenants that we've had uh Eric Nice over in Spearfish working on. And I think before too long, we're going to be kind of at a point where like we'll we'll need to kind of make a decision if you know if this is what we're going to do, getting our ducks in a row to do it. uh if not then I think we don't want to don't want to put money into it and
025I of course you know talking about this the last two years I really believe it is the best thing to do for our school district as long as we are able to maintain some maintain some control over the development of that land to get the type of housing we want. Um, and so, and that that gets a little bit tricky because I don't know if it's so much control as it is influence, but uh, the route we're kind of taking right now is trying to get the right covenants put in place. Uh, so ex like covenants that would like exclude uh, vacation rentals, uh, BRBO, those type of things. and then um kind of making it a familyfriendly type of development. Uh and then to get those covenants filed, is that the right terminology? Is
026that the right word? >> Okay. Recorded. >> Same thing. >> Yep. Then uh to do that, we have to have a plat. And we may not may or may not plat every individual lot, but the kind of the sticking point, I don't want to get into too much detail here, but just so you guys kind of know what's going on. And that's where there will be some decisions for the board to make here as we start to get this a little more fleshed out, is there could be a situation where maybe we plat out 54 lots in there. And to do that, and Amber, you can steer me right if I go wrong, but I to do that, you have to uh you have to do some surveying. That's going to have a cost. Uh
027you're going to have to do some engineering to make sure that the utilities are going to work, that the roads are going to work. So, all that stuff would come at a cost. Now, the good thing about that is our last our FY25 fiscal year budget, we had like 150,000 budgeted in capital outlay for that type of work. Well, then we didn't do that. We didn't spend it. We weren't really sure where we're going next. And so, we did budgeted in FY26, but now we probably would want it there. But the good news is I think that that um sale of that substation land would offset some of the engineering work, the plotting work we would want to do. Um so it wouldn't be as big an investment. Same same investment, but we'd have some
028income to offset and I think it would make it about half of what we at one time thought it would be um as far as spending our money. Now, the important thing to keep in mind there too is as we move if we move forward and develop it, you know, the land would be sold and we've got like 189 acres or something like that. U we don't have plans to sell all of that. It I think it's around like 70 acres the part that is preliminary preliminarily planned. Okay. But the sale of that land would offset. So, let's say if we had to spend a h 100,000 to do the plotting and the engineering, okay, we we'd get that back through the sale of land. And then again, we we said with the sole project,
029we're not driven by money. Our end goal is to get housing for staff uh that staff could afford and that families could afford in the school district. That's the ultimate goal. So, we feel pretty good about um we're moving towards that. And I guess like I said though, we're going to get to a point here where we've talked about it enough and we'll have a plan and then we'll have to probably next month or the month after we might be looking to commit to some things. And I'm just kind of giving you a heads up on that. I think the biggest thing to keep in mind with it is, you know, we've tried to keep it all, you know, in mind of we don't have to sell it. If it doesn't work out, it doesn't
030work out. But, um, we're at a point that what we're looking at doing is the school district would like to have a project in a bucket ready to go. We're not going to build the roads. We're not going to do that part. The goal is to have a developer come in and say, "Holy cow, I don't have to go get a preliminary flat approved. I don't have to deal with engineering. I don't have to deal with surveying. I don't have to deal with So, we we're taking on that cost and time. It's taken us two years. Most developers, they don't want to wait for two years to do the work. So, we're hoping to be able to have a package for them. That's what we're selling as part of the the whole package. So, that's
031the goal is to get to that point. We are not going to be the developer. You know, and that's one thing I know I've heard from a few people that that the school district has no desire to be the one building the roads, doing the infrastructure work, doing that stuff. It's but we do want to have the process where, you know, the city's already looked at it. They're okay with the way the roads are looking. They're okay with all of this stuff. Um it won't be 180 acres. 70ish is what we're sticking to. Um, and I think about 20 lots would be the ones we're most interested in. The rest would be up to the developer to, you know, to to do with whatever if if they sell them and that's the money we get
032back, whatever. But the goal would be in the end the sale would pay for all the upfront costs. That's the goal. >> Yeah. And the other thing I think too is, you know, and we're hoping this will be profitable for some developer, but we're going to be very upfront and transparent with this thing that what we want is we want houses in this in this range. And and I I guess if you talk about an income range, I guess the vision I have is if you have let's just I'll name a name here. Let's say you have the Campbell. Um, you know, Betty Well, yeah. But like, yeah. Like, you know, like Matt and Betty Campbell both work in the school district and, you know, is that a house they can afford? That's what I'm
033looking for. Uh, and I think because that encompasses a lot of a lot of different occupations, but, you know, a two-income household might have a couple kids, three, four kids, whatever. Um, that that's our goal. And so if somebody wants to replicate another powderhouse pass, h this isn't this isn't the place for you. Nothing against that, but this is not that. >> And I think we've also made it pretty, you know, trying to stick to the goal would be to have, you know, maybe some town houses like so you have your college student that just got out of school. They want to teach, but they can't buy a house right now, but they could maybe rent or have, you know, a smaller something. So, kind of have a couple of different options for those K
034people, too. Um, so that's that's the ultimate goal, but that's, you know, you're looking at a 70 acre. You look at the big picture, you're this big. We're only looking at about this much. >> So, okay. All right. >> Yeah, we'll have more here soon. >> Yep. And I will, as we've moved forward, probably before the next board meeting, I'll have some more information for the board, but we'll this will all be discussed in open session here. And we might want to say Robin did sit on that committee and then I believe Tim you're going to join us, right? So Tim Tim is going to be on that committee now because Robin obviously isn't on the committee but Robin's still involved because of her position at the city. So there there's kind of a nice
035transition there. Um we figured Tim would be a good addition just because of the building side of things. >> Sure. tomorrow. Next thing I have just real quick, tomorrow and Thursday we have our new staff induction. Kind of excited for that. A little bit scared because you know, you're always like, am I am I totally 100% prepared, but uh this is I think about the third year we've kind of done it with this model. I feel like we've got a pretty good model. We're tweaking it all the time. Um got all the principles involved in it. Mary's pretty heavily involved. Um Jamie's pretty heavily involved with some things. And so uh as well as our counseling staff and so so that's coming the next two days. That's one of the first gear ups for you.
036>> I have I supposed to be at that. I didn't have it down to be here. >> No. Okay. >> No. No. >> Okay. >> Um and then next week, Monday, Tuesday, we've got inservice. And I'm going to kind of look over at my teachers here because you know a little snafu we had and I don't know if they kind of changed the format of cool deadwood nights a little bit but somehow we you know like you know how many times we looked at that school calendar before we approved it. We had a calendar committee the committee shared it with staff administration talked about it at nauseium. We brought it to the board a couple months. Well open house on Tuesday night is not going to work with school de nights. I'm not fond of
037open container in front of the elementary when we got students at Paris. This >> maybe not quite the vibe we're looking for. So anyway, >> they actually did change it. They extended it by one day. >> It used to not start till Wednesday >> and yeah, I think that's what we were thinking was the format of it. So what we did and I think we did something we didn't have a lot of options, but I think we did something that's pretty staff friendly. Uh it's going to be kind of long day Monday. We're going to start at 8, power right through until open house at 4:00, open house 4 to 6, but then the second day of inservice done by noon, go home, you know. So hopefully, and they do have uh we did build
038quite a bit of uh work time in the classrooms on Monday, Monday afternoon. So I hope I hope you feel like we did the best we could. Okay, >> a power day to get your classroom ready and open house. Here we go. >> And and here's the deal. these I I haven't seen it myself, but I'm sure both of these ladies have been in their classrooms a bunch and ready and yeah, so they're really on track for that stuff. Um, and then the next thing, and I I this is kind of I told my assistant coaches today cross country, I'm like, "Why don't you guys tell me when I have a bad idea?" But we're doing we're doing our 12-h hour relay on Thursday. Uh kind of, you know, it's Thursday's kind of busy day,
039but anyway, it it's going to be kind of cool. It's our It's our first practice, but then also starting from noon until midnight. We're going to be up at Mountaintop and we're going to have them continuous trying to have people on the track running continuously. The cross country kids coaches are going to help out with some running. But anyway, the kids are taking pledges for every mile they run uh for people donate. And that's our >> You hear about >> Yeah. >> We need to go watch him on Chevron. You you can you can and so >> every kid marshmallows can take amazing >> every kid will probably run between five and 10 miles that day. >> Wow. >> And so like if you're going to if you want to donate in which like I
040just I didn't get to it today. I'll send out an email but like after the meeting sometime I'll send out an email >> and you guys can kind of watch for that. And if there's a specific kid you want to pledge for, just keep in mind like okay like like they're probably not going to run 50 miles. So like you don't want to have to worry about overcommitting. But also it's like if you're thinking oh they'll run a couple miles. I'll do 20 bucks a mile and then they run 10 m. I mean like I'm just trying to be upfront with what they're going to 5 to 10 miles spread out over a 12 hour period. It's not too bad. So >> that's this Thursday or next Thursday? >> This Thursday. >> Yeah. bits. >>
041So, we need to go up there and cheer them on and blah blah blah. >> You sure could. Yeah, we're starting we're starting practice at 11:30, go through our warm-up, announcements and all that, but then at 12 the whole team is going to run for a little bit on the track and then we're going to start spreading them out one at a time on the track. Try and keep it going. Yeah, it's something different we're trying. And so, um, do you want if you want to come take pictures, Sarah, you could. >> I I don't do sports, but we have sports people. They should come up and do that. >> They should actually have a phone call with Jason tomorrow. So, >> okay. >> So, yeah. Anyway, okay. >> So, we got that going on
042and that's the last thing I have. I'll send out an email. So, if any staff or board members want to pledge I'll I'll kind of lay that out for you. >> Yeah. Give us our pledge link like who's who's our >> I'll give you the roster. >> There we go. Okay. >> Perfect. >> And that's what's hard. I don't really know who's all like right now I have like 15 to 15 16 confirmed kids on the roster. I think there might be more but like it's >> people ghosted yet. So >> yeah, it's hard to >> get that out there like put that out there on the website or something to >> It's fantastic. 16 on the roster already. >> Yeah. >> Hopefully good. All right. >> Anything else? >> That's that's it for me.
043I think I talked enough. >> Okay, Margie, you're up. Financial fund balance report. >> This was Tim's request July board meeting. >> I actually did all funds, general fund, capital or not all funds, the major funds, general fund, capital outlay, and special ed. They're all in your board packet. Um, this goes all the way back to FY 2013. in the fund balance then was almost 4.7 >> and then 2014 to 24 our actual 25 is pretty close to being an actual and then 26 is the budget numbers. So for FY24 our revenue was the 6.7 and then if you go down a little bit the expenditures was 6.6 six. And then um I have a row in there that says the difference between a revenue and expenditure. For example, in FY14 um the revenue exceeded
044expenditures by 70,000. Fund balance was 4.7. It grew by 70,000. Um in FY15, the fund balance grew by 324,600. Um, you can go on down the line. I'll just bring up some of the highlights. In FY19 to23, we had the transfer from the capital outlay fund to general fund to the B to balance the budget. So like in FY19, our revenue was 6.4. We transferred 750,000 from Capital Outlay to um balance general fund and we still were short 174,750. So our fund balance decreased in FY19. Um FY20 that was the year that we had to close the pension fund. Um we've been able to levy 30 cents and then uh the legislators closed that fund. So in FY20 we had a transfer um into general fund from the pension and then we also transferred 600,000
045from capital outlay fund balance actually grew 896,938 that year. FY21 we uh transferred 500,000 from capital outlay. So the um revenue or the expenditures exceeded revenue by $188,970 uh reducing our fund balance to 3.2 from the previous year. FY22 there was a million transfer from capital outlay to balance the budget and um the difference between revenue and expenditures was $79,000. fund balance grew 79,000 but that year FY23 there was 503,297 to um from the capital outlay fund to balance the budget fund balance grew by 213,000 FY24 25 and 26 is when our valuations increased so the fund balance grew in 2024 by 760 66,25 um it should be pretty close to fund balance increasing by 311,000 and then the current budget that we're in now FY26 uh we did not request the full levy our
046um fund balance sheet increase about 63,000 for FY25 or 26 so from FY19 to 23 there was 3.3 million transferred to the general fund from capital outlay and then in FY20 the pension fund we transferred the 1.4 >> any questions? No, I think it's good because I think it's nice to see that history and see kind of where the fund balance is is at and kind of compare that with what we've had in the previous years and it's getting, you know, because I know there were some discussions in the past, you know, where were we, you know, we're kind of preparing maybe to at some point get to state a you know, new funding formula, but I think it's obvious here anywhere near >> Yeah. from state aid. So yeah, you've got the revenue there
047and then of course the additional revenue from the transfers capital outlay and the pension and then the expenditures are there. Keep in mind we did have esser dollars too. Some of the revenue and expenditures include the er dollars pretty much in general fund and capital outlay in a little bit in special. >> Thank you very much and you could grab that stuff but really appreciate. >> Y and then in capital outlay it's the same thing. I don't know if you want me to go through that, but um it's the revenue, the expenditures, and the fund balance. Um for FY25, our fund balance grew because I mean, we had the notable project in there, but um there wasn't much work done on there. So, our fund balance for June 30th, 2025 is estimated to be 5.4.
048And then in 26 with the revenue expenditures, we use about 1.2 million. So it um is estimated to be at like 4.2 million. And special ed is the same thing. Um there's some notes down there like you know we had to go to the extraordinary cost fund to balance the special ed and with valuations the way they've been um we haven't had to do that. So, our fund balance still in um special ed FY25 is estimated to be at 876 and then we'll use about 224,000 in FY26 from the fund balance and it's estimated to be 652,000 in special ed. So, if you have any questions, you can shoot me an email once you study this. >> Thank you. You're welcome. All right. Anything else, Margie? No. Okay, Bill, your turn. >> Okay, so we'll
049start at the elementary school. I've already gone over some of these with you guys just a little bit, but we're starting to wrap everything up and kind of close them down on things. Um, so at the elementary, the safety glass is going to be installed this week. Um, the guys have gone down and they've repatched or patched some of those holes in that rubber playground. And then we put shades in room 211 and 212. Middle school SQL had started construction as of today. So today was their first day there. Um the library we're finishing up. The floor has been done. Ceiling tiles are done. Windows were put in. The window was put in yesterday. The lights will be installed tomorrow. Um the checkout counter will be here on Monday and that'll be installed. Um, then
050we have new flooring in 136. Grain tile behind the building has been installed and new shades in 135. We're working on that concrete slab in front of the building. New shades in 320 and the principal's office. New floor in the choir room office. Fire alarm panel is done. The electrical panel is done. It is going to be inspected tomorrow. Um, art room was painted. The fax room ceiling was painted. Many splits on English choir room, computer room, it closet on third. And they're working on 44, 402, and 404. And then we put two sets of steps in the gym two um, one on each side. So, see, >> yeah, like you know, in gym 2, they had those. It's a really big step, >> you know, and there's nothing we can do about the bottom
051one. We just took two like a section on each side and put a half step in there so that people >> I'm laughing because Sherry says, "Now I can make it up." >> I tell you what, this little guy going down those steps, I really that kills my knees, you know? I'm just >> I I think it'll be really nice because I I that is probably the one complaint I heard from a lot of like grandparents and people trying to be in there. They just had such a hard time getting up and down. So, I think that's good that we got that done. >> 85 years. >> Yep. >> And and make sure your all your staff know. I know that they did a lot of like a lot of little projects that needed to
052get done. So, it's >> Yeah. And there's some that I didn't quite touch on. I mean, we >> we painted the front of doors on the front of the building, um, handrails and >> yeah, there's been a lot of stuff done. So, >> perfect. Thank you for the update. >> Um, Zach, >> right? Um, kind of going to start with some summer stuff here. So, the bound registration was new this year. We kind of did a soft transition with that. So, we still allowed for paper copies and then also used bound online. And I'd say overall that was a success. We had a lot of kids come in the last day with physicals for us to upload, but it's going to be easier for our office to kind of track that paperwork coming in. Moving
053forward with that, um got a lot of positive feedback on that with some of the more techsavvy people that were able to navigate that. We did put um a video out on how to do that as well. Um, you know, this spring I think we're going to look for a day to schedule physicals for our athletes just because that seems to be the big hangup. We had a lot of kids walk into, you know, football, for example, on day one. About seven or eight of those kids came in and still had to have their physical done before we started. So, that's something that um I'm Bri and then probably will too as well since they'll be in track season for this spring for us to get a day for kids to kind of get that
054done. um next year's 7th through 12th graders at least. >> What what is our requirement for how old that physical can be? >> Our our school district policy is a year. So every year it has to be updated. The state requirement is every three years. Our school district has an every three or an every year policy. >> Okay. Um, so that every three years we kind of talked about that would be a little bit of a nightmare to keep track of. >> So much can change. >> Well, and my main reason for asking is that, you know, the littles football we required to be within 90 days. So, >> yeah. Um, and then kind of something new with Balon this year, uh, access to our activities will be we'll have an option for cashless entry
055as well. So, buying tickets with a card, we're not raising the prices for those. Um, there's there will still be a cash option as well. So, those are kind of some new things. Um, summer participation, uh, you as far as our speed and strength stuff are concerned. Um, I kind of had my hand in that this year again. Um, Coach Mccardi helped me all summer. Our numbers were up last year's kind of the beginning of this over 50% this year and it's not done yet. you know, it goes all until all the way until the first day of school. Um, this was free for our student athletes to come in. Um, our coaches really helped drive this. Uh, they did pretty a really good job of communicating that with their athletes and getting them in
056over the summer. Um, and it kind of brings us right into a new option for our athletes this fall being implemented. Um, the fitness and conditioning classes are going to be more athlete centered this year. So during the day they'll have an opportunity to do their inseason workouts. Uh that'll take time off of our coaches plates. They don't have to do those after before school. There will be a zero off hour offered at 6:00 a.m. and 7 a.m. for our kids. Um right now there's over 40 student athletes signed up. Um and the fall coaches are really pushing for that as well to get those kids in. Um this fall so far we had football start last Thursday. So, our new coaches are kind of rolling there. Um, and then golf, cheer, and dance started
057on Monday and cross country and volleyball will start on Thursday. So, in two days here. Um, coming right up, we have the Prospector Bowl on August 30th. I don't know if everybody's seen this yet, but my well, the cheer and dance team um is doing a morning pancake breakfast here at the high school. Um, and that's free to anybody who wants to come that day. Then at 9:00 am we have a middle school game and at 2 pm a high school game down in Deadwood for the prospective bowl. >> Thank you, Jamie. >> So, still unboxing computers. We had uh 200 um computers for the high school students and 90 new staff machines. So, every staff member got a new one this year. Um luckily, if you guys would have seen it on the last
058month, um Andrew Karp started over at the middle school and he's the 12-month tech assistant and he's been a lifesaver. So, he's been helping out a lot. We also got the complete new phone system throughout the district. We're using Teams. There's going to be some training because they're a little bit different, but today was today and yesterday was a good test with the secretaries back and um but the backend stuff should be all set. So, we should be good to go there. The licensing, I don't know if I had explained this before, but one of the reasons we had chosen the Teams phones were because we're already paying for Microsoft licensing. So, this was part of it that was included. So aside from this upfront cost for purchasing the phones, we will be saving a
059lot of money when it comes to a monthly phone bill. So um we I mean I had mentioned last report that I was trying to get funding. Luckily we did get approved which is great but scheduling has been a bit of an issue. Sorry, the funding was for replacing the network cabling in the high school from the back of the stuff that the governor had done and scheduling's been a bit of an issue. They are thinking that they're going to start sometime the 1st of September, which is going to be interesting. So, we'll see how we'll have to see how that goes with working nights and weekends and getting that done. Um, but other than that, it's just been busy with all the upgrades and getting stuff ready to go for the year. I was
060in the uh high school yesterday and I think the number I heard or the amount you guys are saying is in the like 20,000. >> It's it will be substantial. >> Yeah. >> Fantastic. >> Yep. I don't know the exact number but yeah >> thank you. Oh looks like we are to public forum. We did not have any forms. >> Yeah we did. >> Did we have Y Yeah, last week. >> I don't see it. Oh, there it is. >> Friday. >> Okay, perfect. >> All right, Tim, go ahead. >> I apologize. I wish I would have done this last month, but I was in kids camp during the last board meetings, so kind of conflicted, but um I know what the policy says. Well, in regards to the Bible class that I want to
061get started, um I know it says that the policy says it can't be on school grounds and I was wanting to see if we could do something with that because FCA meets on school grounds, you know, which is another Christian organization and I guess um Lead High Lead Deadwood High School Democrats, they have a club that meets on school grounds, too. So, I'm just trying to see what the difference is with my because mine would actually be a school substituted class. So, I'm assuming I would have to take attendance or whatever for it because I mean kids sign up say, "Hey, I want to go to this." And then they just ditch out of school, you know? So, I would assume there would have to be some kind of attendance for that and but and
062then just with the busing of somebody cuz I can't bust them obviously and I can fit one kid in my van at a time, you know. So, that's not realistic. But, um, anyway, and then just I haven't been able to find a facility because I thought maybe there's a few I could probably use, but it didn't pan out. Um, which isn't your guys's problem by any means. But anyway, just I thought even timewise, you know, get maximum time on this class if it was just somewhere in the school, you know. Um, and I don't know if I made it clear or not because it's just it's wouldn't just be high school. I'd be doing elementary 2. I don't know if that I made that clear. >> I guess >> it doesn't because I mean I
063could go and do them a half hour before I got here, you know, because they get out so much earlier, but so I mean the little kids are my focus secondary. So anyway, just so just throwing that out there and just Are you looking at uh during the school day or after school or at the end of the day? >> Well, I mean I can I could do it after school. That would be fine. Um, but just but the policy was saying it could be a substitute class during the regular school day is what I was what I thought the policy was stating. So, and I mean I don't I really don't care if I did it at noon to be honest with you. But cuz I know FCA has done noon stuff too. So,
064but I mean timewise at what time it is, I really don't care. So, >> I guess I'd have to go back because I mean we don't have policy or I don't I mean I remember kind of looking at it but I didn't >> filled it up for me and showed me what it said. >> If I remember correctly, it said that um it could be the last class of the day and it could be one class period per week, >> right? Yep. So that's the only thing it really said, but other than that, yes, it did get an easy, >> right? >> I guess I mean it would be a policy change. It would have to be a holded right up in Right. I don't feel like we should be the policyy's in place. That's
065what the policy says. >> Yeah. >> That's my issue with it. And I guess >> would it be any different than like the Girl Scouts filling out a building use? I would have called Billy. >> Well, the difference is is they're here during school times. >> If it's after school, >> I mean, that would be >> the existing policy deals with and and I'm not a big fan of that anyway. Like I think instructional time is is pretty precious. Uh like like last period of the day having kids once a week, you know, miss that class once a week. But I think, you know, it kind of goes back to, you know, in days past, uh, when we just had a lot more families that were kind of faith oriented. And I think that, uh,
066you know, like you had, not picking on the Catholics, but you had like CCD and some other things like that. And I think I think that was kind of the origin of the policy back when is that, you know, once a week, Yep. let them go do their religious instruction. Um, so I I think if we're going to change the policy to allow something new, just my initial reaction is I think I would want to try and find a way to not cut into instructional time. >> Um, you know, but I guess if we're not talking about in the school day, like you talked about FCA, well, like we're not excusing kids from class, right, for FCA. They're do they do it during their lunch, they do it during their study hall. That's a little
067bit different like Well, and then you mentioned like the like the lead Democrats. I don't have any I I don't I don't even know who that is. I mean, I know what a Democrat is, but >> yeah, they they're another school program, though. I mean, >> Right. But I didn't know we had it. I I wasn't aware of it. So, my my point is um like we're we're not pulling kids out of class for that or excusing them from class. And so the law is pretty clear on the requirement to give equal um equal time or equal opportunity for people to use the building and that kind of thing for a club if you I guess for lack of a better term I'd call a club. And I don't think that's something we want to
068get in the way of, but I I think we want to define as we talk about this going forward. If we're talking about a class, we're talking about releasing from school time, if we're talking about a a a club, non-school affiliated club like FCA, you know, all those things have like a little bit different twist to them. And so when you when you use the comparison of FCA, like like yeah, great. that that that would probably be easy to do something similar to that, right? That might be the easiest path. >> You know, >> my only uh other thing that I would mention with that is that part of why you wanted to do this during school hours is because of the fact that athletics um you know, everyone's got sports after school all year
069long. Um would I mean I I I would question if we couldn't maybe go to instead of it being that last period of the day potentially allowing it during uh what is it fourth period SRV >> we don't we don't have an SRV like like like study hall >> yeah possibly possibility >> again I mean that would still require that policy change but I do think that that could be a potential way to accommodate if that's the route we choose to So, I have a hard time accommodating because we have a policy. The policyy's there. If we're going to accommodate, not and I my kids go to Wednesday night. They don't that's a choice they make. I have a really hard time making an accommodation because this is going to open it up for every
070other group that wants an accommodation because if we allow this then we have to allow >> right >> whatever their group wants to. But I think we stick with the policy. Yes, we can help with like if he wants to do it during lunch. I I I don't think there's anything about him being in the school. >> No, but I do think there's going to have to follow the policy is um specific to religious instruction. So, I mean really >> so I think there >> I don't think you two are really that far apart really. I think >> can do it. It's not >> I I think that yeah like so there is an existing policy that makes room for that religious instruction off campus one day a week. I just don't know that this
071request fits that policy. So maybe if we get off of that policy, quit talking about changing that policy, just kind of leave that alone. that almost makes I in my opinion makes the discussion a little easier, you know, like like when you use the uh comparison to FCA, >> right? >> Okay, that's that's kind of a different angle like we wouldn't have to change policy or if it was like, you know, a half hour right after school or something, we wouldn't have to change >> any policy and and again it might conflict with sports or whatever, but I think there are different ways we could skin this cat without I just don't think it fits that policy very well. like the idea of after school. I think after school would have the least amount of
072like interaction of instruction time. >> So, let's do this. Let's uh let's research this a little bit. Tim, if you want to give I mean, we're not going to be able to start this like first day of school, >> right? Right. >> Give us a few weeks to get the the school day underway. >> Absolutely. >> Or school year underway. And then maybe if we could first have a conversation maybe at the admin level with like the principles and you and I in a few weeks here. Um let's maybe do that and then we kind of then we'd have something to bring back to the board and and it may be we just I want a little more time to look at it, study it now kind of know what we're talking about. It may
073not be anything that needs to be a policy change or might not be something that needs board approval. Uh, >> and that's what I was looking for. If it's going to be treated no different than any other. I mean, we have a lot of private groups like they do this, they have somebody that watches it, treat them the same as anybody else. I don't see why it's not that. I don't think it needs to be underneath, you know, the other stuff. And if that's the case, we don't approve every single there's a lot of groups that exist that we don't have anything to do with. >> Right. I didn't even know the Democrats were here. I don't know. I would be curious though as to how old that policy as to when that policy was
074adopted >> and what our school schedule looked like at that time. Like for instance, at that time was study hall the last period of the day. >> Yeah, >> I think that that would kind of explain a little bit of that. I mean, and that I mean whether or not that actually changes anything as far as like what you guys choose to the admin level. Um I don't know. But I do think that looking at okay, why was it elect selected to be the last period of day? Was it selected to be the last period of the day? Because it would be the least intrusive to actual instruction time. probably goes back to I was in college which is pretty historic but Wednesdays had release time >> and so this probably goes back to that
075release time and it was never in you know that release time was the kids went to the churches right >> they didn't stay in the school so it's like well we can't have this release time have all these kids in the school we need to be off campus so then they connection so I think that's probably >> which is still in place and we we make sure our sports aren't past the time that they're supposed to be on with this. >> Okay. So, does that sound like a path forward? Like, oh yeah, give us a few weeks. Yep. And then reach back out to us and we can set something up with the principal and you and I and maybe we have a cup and I appreciate it. >> Thank you. Thanks for doing this.
076Absolutely. Thank you. So is that that was it. Senator for public forum. Good. So next meeting we have a regular board meeting on Tuesday, September 9th at 5:30 and we have a strategic planning meeting on September 30th at 6:00 p.m. I'll probably be calling in for the September 9th watching. I might be in Oregon by then. I don't know. I'll be somewhere. All right. So, we need a motion to adjurnn. I'll make that motion. I'll second. All in favor? >> All right. >> Thank you. Look there. I used