001All the meetings are ordered to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Just need a motion to approve the regular agenda for tonight's meeting. >> Second. >> All in favor? >> Motion carries. The next item is to approve minutes from June 10th and July 1st of 2025. I don't think there was any changes. They were sent out. >> I'll make a motion to approve the minutes from June 10th and July 1st. So, thank you. >> Um, all in favor? Motion carries. The next item is expenditures A through C. We can we will be seeking a motion to approve those unless there's something you want to pull out and talk about. Make a motion to
002approve expenditure expenditures A through C. Okay, we have a motion and a second. Um all in favor I motion carries. Next item is uh financial statements again a through K unless there is something that wants to pull out to review. Motion >> make a motion to approve financial statements A through K. >> Okay. There's a motion and a second. All in favor. >> All right. Motion carries. Um we have two items that are unfinished business and I will let Chris maybe do a quick explanation of kind of what's going on there. >> Yep. So if you recall last month we did first reading on those two policies regarding the background checks and the change was uh basically that in our old policy there was language in it that covered uh employees but then also volunteers
003and contractors. Well, because of a U recommendation uh by DCI regarding the background checks, they recommend that you pull that language out of that policy and then have a separate policy covering those uh like volunteers and and u so if you recall, we kind of went over that last time and it's we're really not changing anything. We're just taking that one part, pulling it out, making its own policy, and then it's so it's kind of set aside. We got that those policy recommendations in those drafts from Associated School Boards. >> So then we have two different motions. One would be to approve GCDB and that takes all the language out. The second one would be to approve the GCDC, which is putting it in a separate policy. Make a motion to approve policy GCDs. I'll
004>> second. >> Okay, we have a motion and a second. All in favor? >> I motion carries. The next item would be policy GCB. So, >> I'll make a motion to approve policy GCDBC. I'll second. >> Okay, we have a motion and a second. All in favor? I >> motion carries. Next item, new business. We have a transfer from the Mary Jensen estate fund to the general fund. >> Okay. So in the general fund, this is for the business class and total expenditures were 97,63214 that consists of salary and benefits for the instructor and supplies. And then we had 32,56830 is what we received in revenue from the school store. So we'll back that off. the total expenditures. So the amount that we need to transfer from fund 29 to general fund is 65,000 63,63
005and84. >> Did I hear you wrong the first time we say 65 and then 63? >> I'm sorry. Yes. >> 65,6384. Thank you. >> Okay. We would just need to entertain a motion to transfer that. >> Make a motion to transfer $65,63.84 from the Mary Jensen estate to the general fund. Second. Have a motion and a second. All in favor? I motion carries. The next item would be to transfer from the merits of estate to the capital outlay fund. >> Okay, so this again is for the business class and we had a piece of equipment in the capital outlay fund in the amount of $2,350. A motion motion to transfer from the Mary Jensen to capital. Second. >> Okay. Motion car or all in favor? >> I. >> All right. Motion carries. Next item is
006to transfer from the general fund to a food service. Okay. So for our last school year uh July 1st to June 30th 2025 our revenue in the food service was 249,221 and estimated expenditures are 372,463. So that's a difference of 123,242 that we need to balance the food service budget. I would recommend and it's totally up to you guys that we transfer 150,000 from general to the food service to cover the expense to cover the expenses. Um in the original budget we had 210,000 budgeted from general to food service but um that'll give us a little cushion. And then um for FY26 there's a budget amount in there again to transfer from general fund to food service. So if we don't need it all a year from now we don't have to transfer. But that's
007would that would be my recommendation to transfer the 150,000 versus the 123 242 just in case there's something audit comes in or to give us sufficient for you can't transfer back from food service to general fund. >> Yeah, I'll make a motion to transfer 150,000 from the general fund to food service. >> Second motion and a second. All in favor? >> Next one is a change to the mini split bid for oneway service. >> So when we originally did this um and this is all in the board packet, it was 252,673. If you look on the first page, that's the total. But then the second page is the excise tax of 5,15706. So instead of the 252673 for the mini splits at the high school and this happened last July, but you know we're just
008finally getting invoices on it. So we need to amend the total to 257,8306 to include the excise tax of 5,15706. Okay. Entertain a motion. I'll make a motion to approve the change to the mini split bid. Second. All in favor. Motion carries. E supplemental budget. >> Okay. Okay. So, for FY 25, the special ed budget was over by like 89,000, but I put 95,000 in the supplemental just in case we get expenses cuz we do get late ones from Black Hills and Special Services. So um for the appropriations in the middle school classified salary and benefits the classified salary would increase by 44,160 group insurance by 19,540 and then the transfer out of interest because we earn interest in fund 22 and then transfer it over to general fund at year end. I only budgeted
009like 7,700 for interest. We actually got like 38,000. So, um 31,300 in the interest for a total of 95,000 for expenses and the means of finance is going to be the fund balance of 95,000. Okay. >> Entertain a motion to approve the supplemental budget. I'll make motion to approve the supplemental budget. I'll second. >> Okay, I have a motion and second. All in favor? >> I. >> Next item, approve amendment to the 2526 classified work agreement. >> This was something that was caught. I think Robin might have caught it initially and then between Robin and Amber, they contacted me and and Mary. And it was just kind of an error that um it should have stated for 12-month employees that there were 22 personal days and it said 20 personal days uh in the negotiating
010agreement that the board approved in May. And so we just need to make that amendment to reflect what the board members actually agreed to in negotiations. And then the way we'll handle that so everybody has it is we had I had Mary print out the entire like page five that it's on and it says right on there amendment to the 2025 classified negotiate agreement page five MST would be signed and then she's got highlighted in yellow the language that's different and it's just that little bit of language but there's like a whole new page five that's going to go with that negotiated agreement. And so everybody knows this is the real page five. That's kind of how our hand went in. But >> you know, we we um after it brought got brought to our
011attention, we went back and looked at notes and you know, like what we had written down and whatever and all of the other ones got the two days added except for that bucket. So everything else was fixed before it just that one got missed. So we just wanted to make sure going into next school year we didn't have any issues or concerns or anything. So we would entertain a motion to approve the amendment to the 2526 classified work agreement for the 1200 employees at 22 days. I'll make up the motion. I'll second a motion and a second. All in favor? >> Um so that will be the end of this part of the meeting. Right. Yep. >> And then we'll work. >> Well, we'll we'll pause and have some >> Oh, okay. >> I'll make
012a motion to adjourn. >> Second. >> All in favor? [Laughter] >> Serious. Yeah, it is serious. >> We'll call this annual meeting of the Lewood School District. Uh, board of education to order. Uh, with that, Margie, would you administer the oath of office? I can have Amber and Tim come up front here, please. >> Raise your right hand and state your name. >> M. You solemnly swear that you will support the laws and constitution of the United States and the state of South Dakota and that you will faithfully and impartially perform your duties as a member of the board of education of the Lee debit school district 40-1 in Lawrence County of Sapakota to the best of your ability and in accordance with the laws now in effect and hereafter enacted during your continuence in
013office and until your successor is elected and qualified. Okay. Thank you. Please. At this time, I would take uh any nominations from the board uh for president of the board of education. >> It's been nominated. I want to vote. >> Second. >> Nomination and a second. Did you get that, Mary? >> Yep. >> Okay. Do we have any other nominations? Very well. Uh all in favor of Amber vote for president say I. >> I. I. >> Post same sign. Okay, motion carries. Let me hand you the gavl. [Laughter] >> Oh, you're all right. Well, then we will move on to C, which is elect a vice president for the board of education. >> Oh, maybe for that, right? Same process. >> I would like to position vice president. >> Second. >> All right. Motion and
014second. All in favor? >> I. All right. Next item is to approve this agenda and there couple of changes. >> Yes. Couple of minor ones. Um one is involving uh the >> Yeah. The the three B >> 5B. Yeah. Yeah. B as in victory. Yeah, that's the one. So, with that, um Tim pointed out it's not going to work to have him, uh negotiate with the classified staff since his wife is a is an employee in that group. And so, uh, Lexi surprise, we would like to switch you and Tim on the on the consent agenda and drop Tim into that certified role with Amber Deers and then you would be with the classified and confidential with Amber B. >> Okay. >> And then if if we kind of agree to it now on the
015front end of the agenda, then it can stay in the consent agenda. Otherwise, we keep called out. And then the other thing is on the uh new business 5A the contract list uh the listing there for uh the high school secretary um >> elementary secretary right we're we're still making that hire but we don't have all the paperwork in processed so we're going to ask the board to approve that in the August meeting so really not a change we're just and Mary reposted that I'll say the document But I just wanted to call attention to that. >> Yeah. >> In case somebody had an earlier version of of that document, that list wanted to be right. So those are the two changes that we have. >> And 5H is going to be a no action
016item. >> Right. 5H will be a discussion rather an action. Yep. >> Right. So we will just need a motion to approve the agenda with those related to >> make a motion to approve the agenda with the changes made. >> One second. We have a motion and a second. All in favor? >> I I motion carries. The next item is the approve the operation practices for the 20 25 2026. Okay. Do you want me to read through the consent items? Uh, or do you want to just has everybody read them? And >> they're listed. I guess if I'm all right with I mean, it's up to you guys if you're okay with making a motion to approve consent items A through Y. >> Yeah. So if you are then just or entertain a motion to
017approve it. Um I guess would we be able to pull out item 3K meeting date. You want to have discussion on that one? >> Yeah. >> Okay. So you would approve consent items. What? A through Y >> minus K. >> Um I had a question about the mileage rate. Is that >> right? >> 67. >> That's good right now. Okay. That was my only question. >> We haven't heard any different. Okay. >> So 67 cents, but that went into effect because we had we did it in January or July and then I think October 1st it went to 67. We haven't heard anything since. >> That's the only question I had when I was reading through it. Yeah, I haven't seen any changes to it and I did that. >> Okay, so we had a
018motion and a we had a motion to approve A through Y consent items pulling out item K. I need a second for that. >> I'll second that. >> Okay, so we have a motion and a second. >> All in favor? >> I >> All right. So then we would just look at item K now, right? >> Yep. >> Okay. So what did you want to discuss with that, Lexi? I guess my main thought with that is that I know that it has been um an issue in the past with different events for members of the board. I didn't know if there was anyone that would want to consider a different evening to do the meeting in order to better accommodate everyone. I can speak to that. I mean, I know I've brought it up in
019the past. The bad thing is is with a kid in middle school and a kid in high school pretty much Monday through Thursday there's going to be a sport of some sort and Wednesday night is church. So I think no matter what I'm going to have conflict and so that's just going to be a choice I'm going to have to make if I'm going to come to the meeting or if I'm going to watch a kid. That's just how and I did I tried to look at like the year and there really wasn't a night that whether it was elementary, middle school or high school that there wasn't something going on except for Wednesdays and most people aren't going to want to meet on Wednesdays because it's church. Well, I know previously for me, um,
020what was it? The second and second Monday of the month was a problem for me because of team court, but now that my staff covers team court, unless, you know, everyone's taken out, you know, being sick or something like that, I should be able to be here. So, I wanted to at least offer it up in case Monday worked better. Something to that effect for you for everyone. >> I'm all right with Mondays, but then I think we had the conflict of it is a city council. That's usually >> But that was that was um the first and the third is city commission. >> Yes. And so the thought process with the second Monday was the second and fourth Monday is team court for me. But again, now that I don't have to be there,
021>> so that way, >> you know, we're a little bit of an oddity having our board meetings on Tuesday nights. Uh, and I don't know how longstanding that tradition has been. Tim, >> how long have you been on the board? >> Ever since I've been Yeah. Americ and and actually they used to have it at 4:00 and of course the administration loved that um because you know I got home a little earlier but anyway what I found I'll just I guess I'll just tell you you know I've been in a school that had the traditional Monday um and I I thought when I came here I thought Tuesday is weird but it's really kind of nice for a couple of reasons because sometimes I mean Monday is a typical government day. So like yeah, even
022if city commission's on 1 and 3rd, if there's going to be like a special city commission meeting or something like that, it always falls on a Monday. And I just over the years at the last school I was at, there were times where it would have been good to be able to attend the city commission meeting or something like that. Well, it seemed like we never could because it would always conflict. The other thing is it just and you know, we'll get used to whatever. A lot of schools do Monday night. Tuesday seems to work pretty well because you have a day in the week of of kind of operation. Actually kind of two days um to kind of deal with things that come up before the I don't know board meeting days especially during
023the school year are just a little bit different, a little bit hectic. And actually I just like I said I thought it was weird but once I've experienced it I'm like Tuesday is pretty nice. It kind of gives everybody an extra day to deal with things and be prepared for the board meetings. So, um I guess we don't have a real reason to change it. I I kind of like the tradition for whatever that's worth. Whatever whatever you guys think, but it's ultimately it's your choice as a >> I mean to me I just you know I I knew that there were issues with other members at one point and I wanted to offer it up because I knew that I was kind of the reason that you know I was like well that's not
024a possibility and so with me not needing to be a team court I figured I'd offer it. potential, >> but I do look at it. It just it doesn't matter with the way my kids fall. It's one or the other. There's a sport night. So, >> I do like um Tuesdays just especially for the fact that if we're going over a package over the weekend um and we see something, then you know you guys have Monday and there's still the 24 hours that it's up. >> Okay. So, well then we would want a um motion to approve the education meeting dates to stay the second Tuesday of every month at 5:30. I'll make that motion. We have a motion and a second. All in favor? >> So, the next item is the FY 2026 budget
025hearing. Okay. So first we will I will go over the changes from the 2026 foreclosed to be adopted which is in your board packet changes with positions being filled levies kind of everything that came my way. I um made changes to the budget. So in general fund um I am looking on page two the total appropriations in general fund it actually decreased to 21,844 from the proposed budget capital outlay increased 26,827 special ed increased 11,22 there was no change to the Jensen fund and the food service um expenditures increase by 5,2 need a motion to approve the changes from proposed to be adopted on >> one comment I'll make when you look at the scope of our whole budget those aren't I mean and and it's normal perfectly normal to have changes from your proposed
026to your adopted budget but the fact that those changes are are so small. Kind of speaks to the amount of work and detail that Margie puts into that preliminary budget. You know, it's it's pretty dialed in by May. Doesn't have to be by law. I mean, you can be off by half a million dollars and you've met the letter of law. Margie really gets that thing dialed in in May. And so, changes are pretty small. And so, I just wanted to make a motion. >> Thank you. So, we would entertain a motion to approve the changes from the FY2026 proposed budget budget to the adopted budget. >> I'll make a motion to approve the budget. >> I'll second a motion and a second. All in favor? >> I next item or motion carries I guess.
027Next item is FY2026. Okay, this is the green book that we will go over and the page that I have attached there is pertains to 4B and 4 C with the expenses. But like I say, I will go over that page last that attachment. So we will start with the 2025 to 2026 adoptive budget. Um the pages are on the right hand the bottom. Uh pages 1 through five is the revenue and the expenditure summary for the three major funds uh containing the tax levy. So page one and two is our 2025 annual revenue for general fund capital outlay and spe and special education. Uh the totals are on page two. Um so the projections in the general fund reflect that revenue will exceed expenditures by 63,390. So fund balance will increase by that amount.
028Uh the projections for the capital outlay fund have expenditures exceeding the revenue by 1 million26104. So the capital out outlay fund balance will decrease by that amount. Projections for the special education fund have expenditures exceeding revenue by 224,305. Again the fund balance in special ed will decrease by that amount. Uh page six is a comparison of the revenue expenditures and fund balance. FY24 is the actual expenditures and revenue and fund balance. FY25 is based on what has been spent June 30th 25. That's not final because we still got I still have like revenues the taxes that I got today those are acred. So there's still still some tweaking I need for 25 and then uh FY26. So um in general fund the FY26 expenditures are 479,000 more than the FY2025 budgeted expenditures in capital outlay.
029The expenditures are 1,218347 more than the 25 budgeted expenditures. In special ed, the expenditures are 263,296 more than the 2025 budgeted expenditures. You guys have any questions while I'm going, just go ahead and stop. Um on page 8, 9, and 10, um you're going to notice that the valuation on this page is different than the general fund and the special ed. So when I first got uh changes from Brenda, I updated that with um like page 11 and then after I had everything done like Thursday, she emailed me and updated. and the tip on number eight's stage run. It came off July 7th. So you'll notice the increase for valuations from 2025 or 2024 to 2025 is the 8.38% versus like the 7 and a half on that other sheet. So um I put that
030in so you guys know what that is, but I still don't have utilities though. those won't come in until June. So, um based on that, the total valuation minus the utilities is the 2 billion175 379425. That's the latest that I got from Brenda last Thursday. One thing Margie I want to just point out uh going back on before you flip back on page six folks um if you'll notice like the expenditures versus revenues um on you know 2020 FY25 the one we just completed um you know general fund and capital outlay are two biggest funds uh our fund balance grew in this fiscal year and even when when the dust all settles and everything's in and the final numbers, it's still going to fund balances are going to grow. And so like just want to
031point out again like next year when that fund balance is going to decrease FY26 when we have a decrease in capital outlay because we're doing that remodeling project. If you kind of average it across two, three years, it's really not, you know what I'm saying? It's it's uh the fund balance is still going to be healthy. uh going forward because we we grew this year and then we're going to spend some of that. We're not going to keep banking tax dollars. You know, we get in that situation then we need to pull the levies more, that kind of thing. And so anyway, carry on. Sorry. >> So then on page 11, um that is our 2024 valuation and our 2025 valuation. the 25 mil levy and the 26 mil levy. This is the one that
032I was talking about where I received at first and that's the increase in valuation from the previous year of 7.54%. Um you can see that the levies for 25 and levies for 26 are the same because we are requesting less. So based on the valuation of the 2158 um the possible dollars that we can raise in FY26 is the 8,445965 and that's a difference of 49,719. So it's an increase of almost 410,000 from the previous years in property tax. So then on page 12, if you take the same valuation um 25 valuation payable in 2026 and using the lower levy and then the maximum levy is over there on the right hand side. Do you see that 2026 mil levy? Maximum like for the egg it's 1.125. We're actually uh requesting the 1048 So if
033the dollars raised using the lower levy is the 8 million or 8738756 and then the maximum levies the dollar raise that's the right hand column. So the difference between what we're requesting which is the lower versus what we can request in general fund is a savings to the taxpayers of 642,340. Um and the savings for this fiscal year that we're just finishing up in general fund was 1 million 15864. That's for. So that's the valuation and the levy. And then on page 13 through 15, it's general fund revenue, FY25 budget, and then what's been received so far through June of 2025 and then FY2026 budget. Just review that. Are there any questions in the general fund budget? >> Looks like so like uh those state revenues what we thus far received are greater than what
034we have budgeted. >> Yeah. 446 versus 460 is what we received through 625. I will mention in the federal the title 2 part A uh we received 60,911 in FY25. We have not received allocations for that from the feds. I was on a call today and they said that there should be some news coming this week, but they've been telling us that since April. So, this budget does not reflect any title to part A and the revenue or the expenditure on that. They're saying that we'll get it, but um I and I did. So page 16 starts the capital outlay. Um and so how the our revenue was generated in capital outlay is uh for student enrollment. Um so or FY25 uh the enrollment was 65806 and then the enrollment and this was what was
035taken September 30th of 24. That's for this year's budget. That's the number they use. They're using 63778. So if you do the math on that, 63778 times the 3,869, we can request 2,467560 in capital outlay. We are only going to request the 2,300,000 in capital outlay. So the possible dollars that we can raise in FY26 is the 2,387152. That's an increase of 150,000 over FY25. And then September 30th of 25, they'll take that count and that will be what we'll use for the enrollment for next year's job that they're always a year behind. Uh page 18 is again the revenue FY25 what we've received so far and then FY2026 budget pages 19 through 25 is just all um all of the expenditures for the capital outlay fund. I'm not going to go through each one.
036You can do that. Um the total expenditures for capital outlay for FY26 is with 3 million 761757 and that's at the B or the middle of page 25. Are there any questions in capital? The next goal on the disposal education fund. Um due to increased valuation for the past three years, the district has not requested the maximum mill levy in the special education fund. Um FY24 special education adopted budget save the taxpayers 597,000. FY25 we didn't request the maximum and that was a savings to the taxpayers of 1.3 million and then in FY26 the savings to the taxpayers is 1 million126697 uh special ed does have a very healthy fund balance so I I feel confident that we can do that so for on page 27 um using the same valuation that we did in
037general fund. Um last year the 2025 levy was 0.840. This year in FY26 it's 0.940. Um between those two years we can raise 1,857472 and the special education fund and that's an increase of 126,787 from uh FY25 >> because of the healthy fund balance. We don't think that we need to request the maximums in case we ever get into the extraordinary cost. We've got like $800,000 fund balance in um special ed Jay and I have talked about it and I think we both >> Yeah. Well, speaking to that extraordinary cost fund, >> uh with that fund balance, we wouldn't qualify for that. >> They make you spend that down, >> so we might as well. And I've had I you know I' I've heard of other schools that would keep that fund balance low in
038case they would need to qualify for you know they try and spend it down. And I'm like you don't have to do that because the first year that you have that extraordinary cost you spend what you got or spend it down and then you'll qualify the next year. And so it's just but yeah. >> Um and then on page like we said page 28 that's the difference between the maximum the maximum levy in 2026 for the special ed is the 1.462. If you need to go to the ECF that's what you have to levy but we're going to do the 0.940. And like I said, that's a savings of 1.19 million taxpayer and a special and that like what we levy that's another thing that like if we get to you know like some extraordinary
039costs we've got another potential million dollars there in revenue that we could draw. We're we're I guess not that it could never happen. We're a long way off from touring cost fun. >> Um so the next is our Mary Jensen fund. Like I say that's the business class um FY25. The interest that we received was 59 and then our expenditures between general funding and capital outlay was 67,41384. So June 30th 2025 the fund balance in the Mary Jensen fund is 582,43644 FY26 interest of 32,000 expenditures of1986 the projected fund balance on June 30th of next year is 4945044 this is the fourth year on um the business And the last is the food service fund. Page 33 is the revenue what's been received through 6 of 2025 and then FY26 budget. This doesn't include the
040in the transfer that we need to make that you approved tonight. So um that will increase the revenue. So the uh 2026 budgeted revenue for the food service is 477,27. That does include a transfer from the general fund to food service of 234,576. And then um the last page 34 is the difference of the budgeted expenditures in food service of 480 226. We came in under that. And then FY2026 the budgeted expenditures are 477 227. So, it's a decrease of about $3,000 over FY2025 budgeted, but way less than what we actually spent for FY25 food service expenditure. I have a question on Mary Jensen. Why are we seeing such an increase in 2016? It seems like we had it high out there that no expecting or next year. I mean the actual expense will be
041less because I back out whatever income that we get in the in the store. >> So she doesn't budget for any revenue. >> Well, the revenue all goes to general fund. >> Yeah. >> So the revenue for the school store is in general fund. So whatever revenue that we generate from the school store, I don't transfer that. That stays in general fund. So if it's 119, we get X amount for revenue. I just back the revenue off and then we just do the the transfer. >> So So then she wouldn't transfer as much, >> right? I just was looking at this. So your FY25 is 67,413. You're saying that 32,000 would normally be included together, but in this because we're done with it, you've already backed it up, >> right? So the actual expenditure for
042FY26 was that 30 whatever we received that like the 67,000 plus that was the actual expenditure but yeah don't do the what the revenue generates in the food store that was my only question. Okay. So now let's confuse the student that one's got to be on there. Um >> now we'll go to the insert button again. Um so this is the 4B. So the expenditures in general fund like I said of 9,92519 revenues exceed the expenditures the revenues are 9,965 909 fund balance will grow by 63,390 capital outlay the expenditures are 3 million 761757 revenues 2 million501653 the uh we'll Use 104 from the fund balance to finance capital outlay budget. Special education expenditures 2,341992 revenue 2,117 687 we'll use 224,305 from the fund balance Mary Jensen 111986 revenues 32,000 projected um to finance the
043um Mary Jensen to match the expenditure 87,986 food service expenses 477 227 revenues 242 651 the transfer from general fund of 234576 so we would just need a motion for 4B to approve FY2026 budget it based on the budget amounts that I just said there. >> I I have a question. It's not to do with that. We used to have that historical spreadsheet with the fund balances and stuff that we used to go over during the budget discussion. Do you still do you still have that or that updated? >> Um that the fund balance is on page six. And like I say, the only one that is actual on page six is the FY24 budget um where our expenditures were 8,744. Our revenues were 9,539. So the fund balance um on June 30th of 20
04424th and general fund was the 4,376 724. And then the other two columns are basically the budgeted amounts cuz I don't have 25 closed out yet. But >> we had that historical when it went back. >> So in answer to your question, >> yes, she does have that updated because we've talked about I mean we could we could present that next month if you like. >> I'd like to see that. I think that's interesting to see historically how things have changed and how the fund balance has changed and how that has affected you know kind of some decision that the board makes you look >> is there so many years you want to see or what year do you want me to go back to >> well I don't know how many years it would
045usually go back you go back like 10 years >> I can do that >> you know to go back to when we opted out of I can do that. >> Make a motion to approve the budget. >> I'll second motion and a second. All in favor? Mary, would you make that? >> Yes. The next item would be the FY 226 millies which looks like are also on >> that's in force B. Yep. Y >> um and those are basically the ones that I presented with the um adopted budget in the a and all in the different uh classifications in general fund uh capital outlay were requesting 2,300,000 and then the special education levy is the 0.940 per thousand of valuable valuations. I think it's important to note that we're still way under what we ask
046for on everything and we're not asking for anything. >> And then the saving was the 640. What was it? >> Yeah. This 42,340. >> Yeah. 640 to 340 general funds. So we would need a motion to approve 4C setting leies and rates presented. I'll make a motion to set the 2026 millies at the amounts presented. Second. Have a motion and a second. All in favor? I motion carries. All right. New business contract list. I think the only difference like we had said before was that Stacy on our original list, but that changed and reposted. So, it's not on. So, we've got a uh um certified contract. Uh Amy Bar, sixth grade special ed, 67,000. That's somebody coming in with a lot of experience over 20 years, 20 25 years somewhere around there. Uh and a
047doctorate and uh and the extra duty. How do you say that? John Monet Monet. Middle school assistant football coach 2652. So we need a motion and second to approve the contract list. Motion to approve the contract. Second. All in favor? >> Motion carries. Next item is the comprehensive sped plan. It did start going through at the >> Yeah. Did I was going to ask did you read all 101 pages? >> So I'm going to read that aloud for everyone. >> I brought my copy. >> No changes from last year. J >> there aren't. Um and there are you know there's nothing that um is mandated that were was to be changed. So it doesn't change every year. It just kind of goes on unless there's some state or federal guidelines that need to be changed.
048So, >> so we would entertain a motion to approve that document. Make a motion to approve the comprehensive bed planes. >> Okay. Second motion. Second. >> All in favor? Motion carries. Next item is the change order for the middle school library floor ink. So >> initially when we put that out for bid, we put it out for vinyl floor plan instead of doing carpet. We decided that the library would be much better off having carpet in it. So there's going to be a little bit of a change in cost in that. I am going to uh or I have had our guys tear the carpet out of there. So that will kind of bring it'll bring that cost down back down to about where it should be. So >> what is the actual change? >>
049The change is going from final four >> 58840 because it was 8,46541 and then um the decrease is 55 $5884 >> credit then. Yes, it's okay. Yeah, it's it's 7,8.94 15 for carpet, which is a reduction of 58840. >> Okay. I was just making sure I was reading that right. We don't see that penny that >> and carpet tiles. That's easier to install. >> It's easier to install. I mean, our vinyl floor plank's pretty easy, but it's just not a very warm feel to it. >> Yeah. And this doesn't include labor, correct? >> That includes everything. >> Yeah. Oh, this is >> other than the tear out that we did. So, >> okay. >> So, we would just need a motion to approve the change order for the middle school library. I'll make that motion.
050I'll second that. Motion and a second. All in favor? >> I like that carries. I need um set date for border strategic planning meeting. When are we doing that? Well, I and I lost track of myself. I'm trying to look at uh trying to look at last year's calendar when we first talked, Amber, you and I. Um what dates were we possibly looking at? I know you didn't have >> in September, right? >> We're looking at September. Okay. That's And I I know that those were >> break. No, it wasn't August. which was I think it was October because we had issues finding a time but I thought September is what we were looking at. Um so we had talked about doing it after a regular board meeting but then we had also talked about
051doing it a separate night >> and I think we should do it a separate 90 if we can. >> So then I think the question came about because every Tuesday of September into October there is sports. So, I asked would some I know Wednesday's hard, but Wednesdays are always open, but not everybody wants to do a Wednesday. And we could do it earlier in the day is what we had talked about instead of waiting until 5:30. >> Do it because really, I mean, it's just normal business stuff. Could we do it earlier so people could still go to church or whatever? And >> like, would you be okay with like a four o'clock on a Wednesday? >> Yeah. >> Would that work for you? As long as it's not the first part of September because
052I'm in Washington and Oregon for the first part I come back the the >> some reason I added my hair. >> Jody, you seem pretty quiet. Is that a conflict for work or >> Oh, is it really two and a half hours? It seems like last year it was a long strategic plan usually fairly long. >> It's a long >> It's a couple hours that we discuss. I mean that's >> we eat. >> Yeah, that's kind of a time when and I don't think we can look at Monday night. Well, because if it's 4, I'm going to have to leave work a little bit early, which is And then I mean Wednesday, leave work early and then it's church at 6:30. >> So, Wednesdays really are not the best. I mean, >> the only day
053about Sep Tuesday, September 30th, it's the only day we don't have any sports. Every Monday there is a game of September Tuesday September 30th there. >> I think there is a seventh grade volleyball. >> One second versus Rap City St. Paul's. Is that a real thing? >> St. Paul. >> Do you have a seventh grader? >> I do not. That's why I know it's not on my calendar. >> Okay. I have an eighth grader playing this. I don't know what that >> might change to seventh and eighth grade. They have a new ad. So, I don't know >> because they they they play with like >> fifth, sixth, seventh, and eighth graders. Um, so that's their previous ad to play our seventh grade. >> So, okay. So, Wednesday will work, but I mean, I'd rather
054not start doing that because once you get it on a Wednesday, then it's another Wednesday and another Wednesday and next thing you know, that's what that's happening. So, >> back to Tuesday the 30th. However, um we could like those middle school games start like 4:00 like that. We could probably do it six and then go for a couple hours if you guys would be open to that. >> 6:00 to 8:30. >> I I don't have anything at night. >> You'll put your calendars. I know. You'll finish the volleyball game and then come back. Yeah, you too. Is it a home game? >> Yes. Yeah. >> That's not bad. >> at six o'clock. Yeah. And here's the deal. I know those things are kind of long, but I think it I think it's important and something
055we've really tried to do um is Yeah. 6 o'clock September 30th. We really tried to have that strategic plan in the last several years guide our actions. And so I think it's pretty important that we kind of get it get it right, spend a little bit of time with it, talk about our goals and that kind of thing. >> Tells me that you have a conflict, Mr. Beetle. >> Yeah, my time is 8:30. >> It pulled everyone from last year automatically. I tried to put into my calendar. I don't have anything in my calendar. >> Well, you've just put it in. I wonder if it caught it just >> Yeah, probably just did. >> I I haven't completed it. I wanted to send it to everyone and I don't >> check the assessment calendar. Maybe
056you have a dentist appointment. >> That's kind of an inside joke. >> All right. Well, then uh should we have a motion and second for that? A motion on second to approve Tuesday, September 30th of the strategic plan meeting board retreat. >> Make a motion for the strategic planning meeting on September 30th from 6:00 to 8:30 p.m. >> I'll second. All in favor? >> I motion carries. more fun to call it a board treat. It's not enjoyable. >> I don't think it's like a >> You do get like cookies. >> 2026 election. So, there's a law that went into effect on elections in basically starting next election, we had the choice of having it in June on the primary or November. Um so we have reached out to the county auditor and we all the
057entity entities said you know what would work best for them and everyone with the exception of the city of Spearfish would would like to go with the June for school districts it would just make sense because you know you don't want to see them in November. So, um, we're going to do that. And another one is you have to canvas the same month. So, June 2nd of 2026 would be the election date. We have one vacancy and that's Amber Deers. And then we would canvas the next week on a regular uh board meeting. So that would work for us. >> And then the new board members would take office or Yeah. same time in July. The law says the next uh regular board meeting after the votes are canvased. The canvas in June meeting. They'll
058be seated in the July meeting. So really it'll be exactly like we've always done it only we're going to have the election in June instead of April. >> Thanks. Mhm. >> And there was no change to the school board term lengths that stay stay the same. So, um I would recommend that we set the election for 26 as Tuesday, June 2nd, 2026 from 7:00 a.m. to 7:00 p.m. >> I'll take that motion. My only sorry my only question was that I thought I read in here and maybe I'm misunderstanding maybe it's the first Tuesday after the first Monday in June or was it supposed to be the second Tuesday in June I swear I read that in here it's all versus even what you're thinking of even numbered years in 2026 the annual election must
059be held on the primary election day which would be Tuesday June 2nd odd years it's the must be held on Thursday or Tuesday. >> It's Tuesday, June 8th in 2027 is the election and which would be this probably the same day as the board meeting and then we would have to have a special meeting to canvas. >> Canvas. Okay. It's just the opposite on members of odd years. >> I I misread that last night. >> Sorry guys. You're well you're looking at for odd numbers the choice of the first Tuesday after the first Monday in June or the first Tuesday after the first Monday in November >> November right? >> No I just for whatever reason I thought I had read second Tuesday but it was obviously first Tuesday after the first Monday. Yeah. So
060I apologize. So we have a motion to approve. Do we have a second? >> I'll second that. Thank you. >> Okay. We have a second. We have a motion and a second to approve the election dates um June 2nd 2026. All in favor? >> I. >> Motion carries. >> No, we will not do that. Typically, we do that in January. No, we won't because we already did, >> right? Typically, we set our election date. It's already been on. >> Okay. >> So, the next item is the what the new policy we have to do once a year. >> Open meeting laws. Okay. So, um you all got this in the board packet. You need a copy of this. Have you seen it? >> Hasn't changed very soon. >> So, here's what I would propose doing.
061Okay. I don't think that there's any law on how much time this has to take. Okay. So, you all we all have the handout. I'm just going to go through like the the questions and just give like a real brief summary of what that means. Now, if anybody needs clarification or like, you know, give an example of that, we can kind of get into that. But I don't think it's something we have to spend a lot of time on. Um, if that's okay with with you guys, I'll just kind of hit the highlights. But I think no matter how badly I present it, we've got the attorney general's document that is part of the official minutes. So, I mean, people can only refer that. All right. And then this thing is really laid out weirdly.
062So, pardon my flipping here. It's like page one, page eight, page two, page seven, page six, page three. Okay. So, yeah, I I I didn't want to work that hard at it. So, so on page one, just the first question, what are South Dakota's open meeting laws? Uh basically it is uh it's just that the um that our business has to be done in public and that our documents have to be available to the public. Um who does the open meeting law apply to? Uh applies to us as a school board. It applies to u city commissions, applies to county commissions, uh any of those local government agencies. Um, are teleconferences considered public meetings? Yes. Uh, so something to keep in mind is that if you know a couple of you are talking on the
063phone and you uh say, "Well, let's call Jod and see what she thinks." Okay? And then you have Jod on speaker phone and Lexi and Tim are hanging out at Tim's house and they called her and I don't know if you guys hang out but right there you just violently open the meeting almost because you had a forum of people talking >> all three talking. >> Um and then uh how are the public and media notified when the public business is being discussed? Um if we have a you know like we've got our media here, she's here every time. Uh what we typically do is we you know we post the agenda in accordance with law and if we have a special meeting uh we'll reach out to the local media and let them know
064that we're having a a special meeting. And um All right, page three. >> To be clear, when we're talking about um quorum or I don't remember that, but you're on here. Anyway, if Tim and I are hanging out at the basketball game, watching the game, not talking about official business, Jody comes over, she's sitting with us, we're not talking about official business, then we're technically not in violation. Correct. >> Unless people don't know what you're talking about, >> right? And and that's that's what it kind of boils down to is is you almost have to prove that you weren't talking about school business. It's best >> best not to sit in a quorum at things, but um you know, sometimes it's kind of unavoidable and just >> small town. >> I think we've always done
065a pretty good job of >> Yeah. One sit over here, one sit over here. >> Yeah. But yeah, like if you're at an event, it happens. Um, I think the probably more common thing would be like after the meeting's over and then you're still here and you kind of get into a discussion. Yeah. Those are the things get. >> That's that's really kind of a big no no. That's they call that the meeting after the meeting and you just Yeah. You just want to avoid that kind of thing. And I know we sometimes walking out the door, I'll talk with maybe one of you about something or you know, but yeah, you got to be really careful that you're not kind of rehashing or strategizing or especially getting a forum together and talking and uh
066is public comment required at public meetings? Yes. The only time that I'm on page three there. Any time that you don't have to have um a public forum on the agenda is if it is a meeting that is only executive session. Uh and then in which case you would um can public meetings be recorded? Yeah. So if somebody comes in and ours are recorded by us, but I think this refers to if somebody else comes in here and wants to record it, we can't stop them from doing it. But they do have to tell us they're due. >> Yes. Um, when can a meeting be closed to the public and the media? And that I always think this is kind of funny because really like you're going to have executive session. Well, executive session is
067the only time. And if you're going to have executive session, uh, you have an open meeting until you have a motion to go into the into executive session. Then it becomes a close meeting. So, um, and people often get confused about that. Obviously, you need a motion to go into executive session and you need to have it on the agenda. So, if it's not on the agenda that's posted, okay, remember that's a proposed agenda. Okay? Uh, you can when you adopt the agenda at the beginning of the meeting, you can add an executive session. Um, I would be lerary of of taking an action based on that executive session. And then of course the other thing is we all got to keep in mind that executive I know I'm telling you guys things you already
068know but we're kind of required to go through it. So um obviously no action can be taken in executive session. Uh so like sometimes people get confused. They'll say I'll make a motion to come out of executive session. Well well you can't but you can't make a motion in executive session. So clearly when you come out the chairman just declares out. Um, and then like I said, if if you had on the agenda that you know, possible action based on executive session or something, then then you're pretty safe coming out taking some action in open session. Um, but unless there's some kind of emergency, I would recommend against taking any action following executive session if it was not on the agenda. That's just kind of a best practice. Okay, page four. Here we go. What
069happens if the media or public is improperly excluded from a meeting or other violations of the open email? We would never would never do that. Uh basically, it's uh it could be a class 2 misdemeanor, uh 30 days in jail, $500 fine, or both. What I've seen in practicality is that when you have an open meeting violation like goes to the state's attorney, they refer it to the open meeting commission and a lot of times it's it's a warning or a or a public kind of rebuke. >> Yeah. You know, um because most of the most of those that I've ever seen in the whatever 30 some years that I've paid attention to it, it's it's usually inadvertent. you know, it's people doing their best to govern the right way. Like I don't personally I've
070never seen anybody intentionally violate the open want that can happen. But that that's what like I said most of and I think they would kind of look at that that way. If you're intentionally being deceptive, uh you're probably going to have a problem here. Pay the pipe for this. Our email discussions meetings for the purposes of the laws. I might even look at what it says here, but like yes, they can be. So, a lot of times that email communication will kind of go one way. Like, um, and I know like what I used to do is I'd send you all an email and I'd say, "If you want to respond to me, respond individually." And then Tim had a pretty good idea like just blind CC. So, you'll notice that's kind of what I've
071done last couple years is when I send something to all the board, I blind CC. So if you reply, it doesn't go to everybody. And then that way, you know, it's perfectly legal for me to have a discussion conversation with all five of you individually as long as we're not kind of strategizing, you know, like uh like, hey, uh I got Jod's vote, I got Tim's vote. What do you think, Lexi? How are you going to, you know, like like that's nah. But if it's you all if I have questions and I'm answering those questions individually on the same topic. So what records must be available to the public in conjunction with public meetings. And this is something that internally we're kind of working on and it's not just because of this but we've kind
072of talked about like maybe our board packet that we have publicly posted isn't quite the way we want it to be or maybe whacking some things. And it's not that it's been illegal because any of those documents that somebody wanted, they could request them, we'd make them available, you have to do that within 24 hours. Um, but I think we're just we're going to make more of an effort to make sure that the whole board packet is visible for the public. uh as well as any requested documents and and that's also something like if if Lexi brings something to the meeting for instance a document and she hands it out to all the board members now that at the meeting that becomes a public document. So be kind of leerary of that. I I've just
073I've seen that happen before where somebody will bring something to the meeting, you got to make that public. So think about that. Um [Music] six um state talk participation and one thing I'll note on like teleconference or like if we have somebody calling in um that it's I don't know if it's the law, but it's best practice that if I think it is the law, >> do a roll call vote on any of those things because somebody can't visibly see how we uh executive session, the allowable reasons for executive session. There are really three main ones. Discussing qualification, qualifications, competence, character, fitness of any public officer or employee or prospective public officer or employee. So that's like the personnel one that we do. And sometimes people kind of try and stretch that. This board has
074I'm not just saying this cacer here, but this board has done a really good job of not straying when we go into executive session. Like we stay pretty well on task. I think that's something you want to keep in mind. You always want to stay on task and not get into any periphery conversations. You got to stick to the reason you went into executive session. And it's it's okay to to talk about uh personnel and negotiations and um you know legal stuff uh possible litigation or legal counsel, but you just have to disclose those categories of what? So if you didn't disclose that on the agenda or in the motion as a reason to go into executive session, don't go there. I think we're both do a really good job of keeping the rest of
075us on task with that. >> Well, it's so easy to get off. >> And so, like I said, we do do a pretty good job of that. Um, you know, you can kind of read the rest of that stuff. Um, but you know, like one thing that is, you know, you talk about like contract negotiation stuff. Well, school districts don't do a lot of that kind of thing, but once in a while that can come up and uh yeah, if you had to do all that in public or all of our strategizing about a contract in public, um clearly then you're um like your competitive bid process out the window because you just gave it all away. Um so that let's go to eight page eight. Um how do things get referred to the open
076meetings commission? Uh basically you would make a complaint file a complaint to and I I don't expect any of you would. Let's say if public has a complaint about this board they'd file a complaint with uh the state's attorney and then they would kind of kick it up the line from there. Okay. Um, meeting packets and materials, we kind of hit on that already about uh getting those on the website as completely as possible. Uh, draft minutes uh the unapproved unapproved draft minutes uh have to be uh I think it's within 10 days uh have to be ready and posted and available for inspection. And in this around here, we do a really good job of that. like it never goes 10 days. It's like the next day maybe two three days later it's on
077my desk where it'll sit for 3 4 days and then she gets it right back to Mary. So yeah, you never have any trouble getting that tag in. >> Any questions on anything? >> Yeah, tried to keep it brief and accurate. So this is just something I think just for future we know and every year we have to review this. So I think we were going to do we'll probably do it at this meeting. I would assume it's the start of our new year. So we're just required to do it every single year from here on out. Okay. So we reviewed it. Next item is surplus additional weight room equipment to the lead PD. Is that where I saw that it was going? >> Yeah. Some of the stuff going uh some of it's just
078not usable. I Some of it we're getting rid of to the leaky. Some of it's just like really nice music. >> So, need a motion to approve the surplus equipment list. >> I'll make a motion to approve the surplus equipment list. >> Okay. Motion on a second. All in favor? >> All right. >> Okay. Next, >> real quick on this one, uh, I guess I'm not going to ask you guys to make this motion just because we had thought when we were putting the agenda together, we thought we were going to be in the place where, you know, talking about that substation or that couple acres of land, two, three acres of land that Black Hills Energy wants to sell or wants to purchase for a substation up here by the kind of by the
079water tower, uh, water tank. And we thought we were kind of ready to go on that. And as we as we had a committee meeting last week, started looking into some things, we want to slow that down a little bit. We're gonna talk with them, but I'm not prepared, I guess, to kind of make a deal and then bring it to you guys for approval. So, before we get to the real wheeling and dealing, uh, where any offers are really made, uh, at least on our end or even any verbal agreements, it's going to come back to you guys at least one more time. And I don't know if you guys have any thoughts or comments on that, but that that's kind of where it's at right now. I think we've talked in the past
080about being amendable to that, but I think we have a responsibility to make sure that if it goes to Black Hills Energy or whatever, and we I did check with legal counsel, we're okay to sell it to them as a public utility um without doing a competitive bid process. But I think we owe it to our taxpayers to get fair market value out of it and you know make sure that we do our due diligence there. So we'll we'll pursue that and then we'll come back next month possibly with a recommendation or an ask to approve something. So okay that's it there. Just so just an update. Um we have four waiver authorizations to the wages. I guess there one in here was Zach, but all four of them we all know that they have
081um spouses that work for the district. So that's what they were all related to is we we just asked that they fill out every year. >> They're all similar. I don't think there was anything different in them. >> Yep. They're just employment contracts >> that we do every year. >> So, can we make a motion to approve all waiverss? >> Is that okay? You could do to approve waiver authorizations A through D. >> Okay. I'll make a motion to approve Waiver authorizations A through D. >> I'll second that motion. >> All in favor? >> Motion carries. Um, I'm guessing I'm probably going to need to fill one out at some point, too, just for Justin's repping, assuming that you have him in this >> because it's >> Okay, so here's the deal. >> No, probably
082not. Uh, I mean, if you just want to disclose it and get it on record, you're welcome to fill out a waiver, but the law is pretty clear that the the benchmark for compensation is $5,000. >> Not make that. Yeah, if he's doing well $5,000, it's pretty negligible. >> So, the next item are administrator reports. Um, >> okay. I Oh, I do. Yeah, I've got a lot. >> Okay, good. >> Okay, so but it's it's not all going to be >> some I didn't know I did. The first thing got a bit of good news that I'm uh it's it's not fully out there. It's been announced with a press release or anything, but the South Dakota School Board member of the year for the state of South Dakota is in this room. >> Wow.
083>> And she's sitting between Amber and me. >> Oh my gosh. Sitting between Amber and me right here. >> Well, no. Amber. So, no. Uh, so it's kind it's kind of kind of good news that really good news that Associated School Boards Association out of all of the nominations that they had across the state, uh, they're recognizing Amber, she won't be able to be there in person to accept her award. >> No, it's the planning and zoning meeting and I the one time a month I can't be sad. So, I can't even go. >> Yeah. >> So, I think I think Black Sea, you're planning to go to ASBSB. Um, so maybe you can accept it on her behalf. Kind of like kind of like Joey on Friends. Remember, you would know what half means?
084Yeah, I'd be half of it. >> Oh my gosh. >> So, congratulations. >> I go there and be like, I'd like to thank the academy. Do it. >> So, congratulations to Amber. And I think uh next month we'll have we'll try and have the plaque here at the meeting and then maybe Sarah can get a picture and we can do that. So, and then speaking of ASBSD, um the early bird registration I think is uh deadline is next week, Friday. So, if any of you would like to SPSD convention, it's like August what? Seventh, eighth, sixth, seventh eighth. >> Seventh, eighth, and nth. >> Yeah, seventh. Yeah, it's good. >> It doesn't typically go into Saturday, but >> it's really good. It's just horrible. >> It's August. >> It's always the thing >> the week
085the rally. >> It almost always fall like our anniversary, wedding anniversary is August 8th and I used to go to that all the time. I just I don't >> You're right. It's the seventh and the eth. >> Yeah. >> Thursday and Friday. >> But it is a good conference. Uh it's open to they call it the joint convention. So it's an administrator conference. So any of our admin that want to go be welcome to go or any board members that want to go. Uh it is a pretty good conference. So um okay. So if you want to go, let me know. Let Mary know. We'll get you registered uh through the business office. And uh you'll notice Mike Emrock is not yet here. Kind of exciting. He is actually traveling from Greece to the USA
086today. So I didn't even send him a link for the meeting. I was just like, dude, you got enough to worry about. Just he's like, well, I might be in the airport during the meeting. I'm like, yeah, just don't worry about it. So next month he'll be he'll be here for the meeting. Uh his first day is going to be report will be August 1st. So, that's exciting stuff. Uh, we got a notification that we received, uh, through the Perkins grant, we received we're going to receive money for our commercial, grill, range, and ovens for the fax room. It's like a $16,000 unit. It's got flat top grill and range on top and then ovens down below. And that's going to require a little bit of work. Uh putting in a ventilation system. Bill will
087talk about that. I'm not going to step on your report there, Bill. But anyway, that that's exciting stuff. And I've kind of talked with Mandy about that a little bit. I met with Mandy earlier this month and I said, you know, here's the vision. We're going to have residential on this side of the room, commercial on this side. And so that's going to be really a nice addition for our kids. Um we had a meeting of our land committee last week and that's been a little bit dormant for a while because we, you know, we kind of had some challenges with some legal stuff and and again want to make sure that if we move forward with anything with our school land that we are going to be able to maintain some kind of control
088over it and not just a big free-for-all. Uh, and we think we got some of that worked out. We've got, uh, we're working on revising some covenants and doing some preliminary platting. Um, as you know, the annexation went through like in May, so all the land is annexed into the city of Leed. So, kind of some exciting stuff and there will be some updates coming forward and probably some opportunities for the board to make some decisions and take some action here, I would say, within the next calendar year. Uh but we're kind of up and running with that again. Um and then uh speaking of and that kind of stems from a that's a committee that was uh put together in our strategic plan and I think that a direction that I would like to
089try and nudge things with our strategic plan. I think it fits with some goals we had in the past is maybe some more engagement with like our homeschool community. And so I think we're going to have another committee created and we'll have a board member and and so probably in the next uh you know next couple months I'm going to be asking a board member so think about that u if you'd like to be a part of that committee specifically and I guess my vision for that committee would be to uh find ways that we can engage with some of that homeschool committee and I know some of the homeschoolers are the faith-based homeschoolers, two primary groups, that and then your no schoolers who are basically your dropouts and they're very different. Uh but I
090think both groups we could try and do something to engage with them more and if not bring them back to school at least um so we have kind of a presence and so that we uh so that those kids are participating on some level uh and then maybe they would count as partial enrollment. And I I I just think that we need to be more deliberate about engaging that population. You know, that's not news to anybody, but u that's something we're probably going to get going here. >> Would that be something that would require us to give up other committees >> if you were going to be on that? Possibly. Possibly. Or probably >> and I really like that idea. Um and that is something that I would absolutely be interested in, but I don't
091want to give up academic uh achievement for students. Okay. Well, and like I said, we'll have time kind of putting it on your guys' radar, and I'm sure like we'll have time to kind of decide. >> Sure. >> Uh the best fit there. So, yeah. Um something a little bit new that we're going to do this year, second day of inservice, uh the 19th for half a day, we're going to have a sub academy, uh where we're going to go through some things with our uh classroom subs, both paras and certified teacher subs. And uh >> should be [Laughter] I felt like the name Sub Academy was especially clever because we're going to have Jersey Thursday night mics for lunch. >> The 19th. >> Yes. And so, uh, we'll cover topics like some basic classroom
092management, professionalism, confidentiality, um, and we'll try and make it fun also, but like, uh, also some sexual harassment training, and just kind of uh, and then trying to give them some tools uh, to kind of do the job better, feel more prepared. Uh, you know, something that came up is, do our subs really know anything about the crisis plan? I know where to even go to get the holder for, you know, stuff like that. So, anyway, kind of excited for that. >> Our new pair is going to be part of that. >> Yes. Well, you mean new like sub pairs or just the new para? >> New paras. Any new paras? >> The new paras will probably be more in No, they won't be in that, but they'll be in the uh we have a
093new staff induction training that happens like the week before the inservice. So any of the new staff, we get them rolling with that. Um, >> do we do go over some of these basic policies with all of our staff on an annual basis like sexual harassment? >> Yeah. So we have a very truncated version of like sexual harassment that we touch on uh with new employees. We kind of do a more indepth thing. So, um, and then this is kind of overlapping my role as a cross country coach, but kind of excited. Next week we've got we're doing a cross country day camp. We've invited some other schools to participate as well. And so, Monday, Tuesday, Wednesday next week in the mornings. Uh, we're going to have like about 25 to 30 kids. Uh, quite
094a few of our own kids, but also some from Hill City, some from Atlantic, South Dakota. That's kind of long story, but they'll be in town those three days and we'll be kind of doing some training together, promoting our program. Pretty excited about that. Be a positive step. So, tried to talk fast. Well, I have a question for her because I think 18th or >> I can ask her what works better, but I didn't know if there was a preference with what your schedule's going to look like for that two days. >> I think we were thinking and we can probably talk more about it. Maybe you guys could chime in, but I was kind of wondering if the coffee truck might be best suited for the first day when we're all in one location.
095>> I think so. Okay. I just we just I just need to let her know because it's coming up pretty soon and she was asking so >> but we got other board members that might have to do coffee that day. >> Oh, darn. >> Yeah. So, I think Darcy had said she would organize that like she did last year if we sent out a sheet or whatever. >> She would do that again. to run it up the stairs. And that's our leftover one that we never got our donation that we never got used from the year before. Yep. >> So, she's going to let us He saved it and said we could use it this year. So, that was nice of her. >> That is nice. >> Yeah. I think it was a dental I
096don't remember the name of it was a dental company. So, we should pin that down so we can appropriately thank. >> Yeah, it was it was the dent. It's one that Darcy got. It was one of the dental or something or other. Sent it to Darcy and Darcy paid fancy pal truck already. Okay. >> All right. That's all I've done. >> All right. On to you, Bill. >> Okay. So, we're going to start with all the projects we got. These are not all completely done yet. So, >> Oh, come on. So, we'll start at the elementary school. Okay. We've replaced the motherboard in the fire alarm panel down there. So, right now there's still some troubles that are in it, but it is up and working so that it'll it'll report a fire. Um, and
097then I have ordered the safety glass for the front of the building. So, it'll be all that cemented area that's out front, the double doors by the ace room. Um, and then it'll be all the bottoms that'll have that safety glass put on it. >> Okay, awesome. That's not the film. >> That's the film. >> That is the film. Okay. >> And then, uh, I ordered new shades to go into room 210 and 211. >> Okay. And then at the middle school, we started to dig for the drain tile that's going to go in the back of the building to stop some of that water that's coming in the side through the walls. and we're in the works to have the asbestous removed in those construction areas. Black Hills Power is planning on replacing that
098transformer tomorrow. That should be around 8:00. Um, room 136 is getting new vinyl plank. Room 235 is getting new shades. And then we started redoing that library over there. We tore part of one wall out, built another wall on the multi-purpose room side, removed carpet, and it's got new paint. >> That's a elementary or middle school. >> That's it. There's no school. Then at the high school, that electrical has all been updated out there. The only thing that we're waiting for is the electrical inspection come back. Um, mini split, the first phase of that is almost done. That is the English room, choir room, computer room, teachers lounge, and the IT closet on third floor. They are working on installing the new fire alarm panel in this building right now. The art room has been
099painted. I'm looking at new shades in room 320. We repaired a broken water line out front underneath the cement slab out there. >> We were wondering what was going on. >> Yeah. So, I'm going to have that slab completely taken out and reporter. Um, gyms one and two have been re refinished. We are working on getting the hood for ventilation for the fax room. Um, suspended ceiling in the fax room. And then for the buses, all the buses have been inspected. They've got new stickers on them and it's all been filed with the state. So, job. You're busy. >> So you can feel like the back then like that spot in that warrior area will be closed down from that expo. >> I mean that's all. So right now we're dealing with that with the
100mini splits. >> Okay. >> But I will have all that will be I mean the bus is being used for nutrino day last week. So, >> nutrino days. We've done Mickelson Trail. Nutrino days. >> They've been Thank you guys. We live at night. >> Here's something. I'm just going to say this so you don't have to. >> Like it's it's nice to help out the community with some of that busing stuff. >> It is not easy. >> Like like we had, you know, we had some breakdowns. We had some things with and and that maybe is going to happen anyway, but it's just it's an added thing in the summertime. Uh it's it's a little hard for Bill to staff. It's pretty stressful for Bill to get those staffed and it just is I mean
101it is a I hope that groups that use that really appreciate it because it's not kind of a small thing. It's not just like oh huge no big deal just yeah just take >> not take any money for that. Correct. >> What we do for that is we they pay fuel and they pay for the driver. >> Okay. Which is super cheap. Mhm. >> Yeah. No, I think that it's awesome that our district is willing to do those types of things for our community and I do appreciate the extra effort that it >> that's all I've got. >> Well, that's a lot, but thank you for everything. All right. Anything else? If not, we didn't have anything for public forums tonight. Nobody turned anything in. I don't think Sarah really knows anything. So, our next
102regular board meeting will be Tuesday, August 12th at 5:30 in this room. Do we need a motion to adjourn? >> I think we should say welcome to Sherry. >> Yeah. >> Hi. >> On my sticky note, I'm sorry. >> Yeah. >> Oh, it's fine. >> Harry really likes to be publicly not working for me anymore. My closet aren't as organized, but but she's >> How's it going, Cherry? >> It's going good. >> She's probably organizing closets and making it look >> She's making this night. >> Have you met everybody that's in this room at least? >> Yeah, pretty much. I mean, I pretty much know everybody. >> All right. >> Yeah, it's going good. >> We're starting out. It's a lot. This summer, it's going to be kind of hard when you don't really have
103people here and you're you'll figure it out. >> Well, it it's kind of interesting because like she's got the all this stuff, all this long list of stuff that she doesn't know what a lot of it means or didn't know what a lot of it meant. And it's like one of the first meetings we had, I'm like, "Well, you got some time to figure it out. You can go into your office, start looking stuff up, ask us any questions you have." And I'm not always real helpful with the answers, but we try and find answers. Margie's been a good resource for her. Um, so yeah, just she spent a lot of time just figuring stuff out. It's it's it makes me laugh now like some of the questions that I asked because like I'm sure
104they were thinking like you know but yeah it's a lot but once you get into it and it's hard to like learn it without putting something to it you know once the kids get here and it all starts happening it'll make more sense for the first day of school. >> Yeah. >> We need a motion to adjourn. >> Make a motion to adjourn. >> All right. Japanese.