001There's barrel here to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. One thing under 183A, we are going to add Sydney Burger as a high school um special ed para. I think that's the only change though. Correct. Make a motion to approve the agenda as amended. Second. Okay, we have a motion and a second. All in favor? Mic carries. Waivers. We don't have any waivers. I don't believe. Next one is to approve minutes from May 13th and May 23rd. I don't believe there's any changes. They written that up though. I'll make a motion to approve the minutes from May 13th and May 23rd. There's a motion in a second. All in favor? I motion carries. Approve
002expenditures A through C. Unless you need to pull anything out. We would need a motion for that. Motion to approve expenditures A through C. A second. So motion and a second. All in favor? motion carries. Financial statements A through K. Again, if there's anything specific that you want to pull out, we can, but if not, we would entertain a motion. Make a motion to approve financial statements. We have a second. Okay. Second to approve financial statements. All in favor? 98. All right. Motion carries. Unfinished business. We have the wellness policy that we looked at um last month. I guess if there's no changes to it, I can kind of see differently over there. Darcy, was there any other changes or additions? Nothing. I don't believe so. No. Okay. So, we would just we're looking for
003a motion to approve the policy changes that Darcy went through last month. I'll make a motion to approve the policy section 8 formers. Second. Okay, we have a motion and a second to approve. All in favor? All right, motion carries. Next item, new business. So, we will start with the approval of the contracts and resignations list. It was in the packets and we had that change on there Burgerer. Yep. I can run through them quickly. student workers. Uh Garrett Kolski, $12 an hour. Michaela Zop, $12 an hour. Uh resignation of Greg Watson as middle school sped pair professional. And this will all make sense at the moment. Uh certified work agreement. Greg Watson, student success family leaison. So he's taking another position in the district. Um and that is at our uh master space 56040.
004Uh approved classified work agreement. Uh Andrew Carb, middle school technology assistant and library aid. Um $20.56 an hour. And Sydney Burgerer, high school professional, 1956 an hour. Um 2025 26 extra duty Dan Van Bever head boys golf coach and head girls golf coach um 543880 for each Tom Pollson co- middle school student council 1,326 uh amended extra duty contracts Shannon Mullman co-ele student council 212160 Pam Smith Co- Elementary student council Wendy Wkins uh co- middle school student council 1,85640. So we need a motion to approve the country and resignation list with the addition of Sydney Burger. I make a motion to approve. Okay, we have a motion and a second. All in favor? I motion carries. B we have approved the 2025 2026 one to one handbook. Most of these we got presented last month.
005You were supposed to look at if you had any questions get a hold of the individual people. I don't didn't really hear anything with any additional changes of what we already saw. We would need a motion to approve the first one. 25 seconds to approve the one handbook. Second. Okay, we have a motion and a second to approve. All in favor? I. Right. Next item is 202526 high school student handbook. All right. The only changes I'm aware of, I think there were some tweaks based on like, you know, like some clean up some spelling and grammatical things here and there. I could even point out where those were, but I think that might be a change from last month. If there's no additional questions, we need a motion to approve that handbook. Make a motion
006to approve student. Okay, do we have a motion and a second to approve the high school student handbook? All in favor? I motion carries. Next one, middle school student handbook. Any changes? Nothing. Okay. Motion. I'll make a motion to the handbook. Second. A motion and a second hand. All in favor? I. All right. Next item, elementary student handbook. Make a motion to approve the elementary handbook. Second you. Okay. Just making sure. All right. So, we have a motion and a second for the elementary student handbook. All in favor say I. I. Motion carries. Next one is the activity handbooks. Anything to add at all? No. Make a motion to approve the being. I'll second. Okay, we have a motion and a second. All in favor? Motion carries. Um, next one is to set the student
007meal prices for next school year. So, they increase a little bit. We were expecting that. It's in your board packet. We did a quarter last year. We'll do a quarter this year. Um, there's a paid lunch equity tool that I need to complete. I put in our October 2024 meals and the cost. It says you need to increase your meals by 28 cents. The feds say you don't have to go that high, but you have to go at least 10 cents. So, we just went a quarter. Um, and this is in your board packets. uh for 2024 September through May the total breakfast and lunch lunch meal served were 60,482 for this last school year is 52,172. So we did serve 8,300 less meals than we did the previous year. Um the enrollment from 2024
008to 2025 was 589 57 578 in May. Um, I think it's pretty telling the enrollment as well as the free and the reduced and the paid applications. If you take 2017, the enroll the enrollment was 693. Our free applications was 295. Our reduced was 46. And then if you go over to the school year that we just completed, the enrollment was 578. Furry applications in 2017 were 295 and they were 139 for last school year and the reduced was 46 versus 21. Paid was 352 in 2017 and 418 in 2025. So, um the second page in the packet is just um based on the meals served last school year and the 25% increase. Um% I'm sorry, 25 cents increase. Um the difference would be 7,6525. And then the adult meals, we won't approve probably until
009August because there's a formula that you need to take in those. Those aren't out yet. So for the adults again, this is just for students. This is just for students. And then the milk will remain the same at 55 cents. And the reason it was so high back in like 17, we had a lot of why there was so many. Yeah. like the reason why like our you just had better participation and that that would have been like precoid and form people filled out the brand new news application. Oh yeah. So they really need to fill out their forms and get approved for but I think we've got people that qualify who just won't fill out and then they just pay the bill. And this is a common thing. A lot of school districts are
010facing this all across the state, really across the country because when they made all the lunches free, just people got out of that habit of filling out that form and it's never it's never gotten back to what it was. A good story for the paper to put out% difference in like And that's why our federal revenue reimbursement compared to previous years is down because of the Yeah. Because that federal money just helps every federal money. Okay. So we need a motion to approve the student meal benefit increase. make a motion to um that the student penalizes with the 25% increase. Second. Okay, we have a motion and a second. All in favor? I motion carries. Um next one is the bids for the middle school library flooring. Are you who thought on that one? Well,
011we uh we got one I think we got one bid on that. One hit on that. Okay. And that is for Hills Interiors. Uh $8,46541. We may do a change order um on a different type of flooring, but that that's perfectly legal to Okay. I think I would recommend we accept the one bid we got. We know we need a motion to approve the bid flooring from Hills Interiors, Inc. for 8,4651. Letter deleted from Hills Interior for 8,4651. Second. Okay, we have a motion and a second. All in favor? I motion carries. Next one is the bids for the asbestos flooring removal at Middle School. And this and and Bill can speak to this too if you'd like, but just uh this is kind of outside the scope of the u of the project because
012uh needs to be done before we start, but there are some areas that have some asbestous flooring there and it just it made more sense for us to just bid it out and do it. Um it's more economical. No markup. Is that pretty much it, Bill? That's it. Yep. Um and it's just floor tile. It's not the mastic underneath. They didn't find anything in the ceiling. So, pretty straightforward. Yeah. If we weren't doing actual construction, you probably wouldn't take it out. You would just put other flooring over it. Um, but we kind of do need to abate it. So, we have two bids. Uh, one from LNL Insulation for $24,840 and one from Horsely Specialties Incorporated, 20,975. And I think Bill has worked with both companies. Worked with both of them. They're both They're both
013reputable companies. So, so we should accept the low bid. You had no concerns with they bid the same thing. They're the one that we're getting out or the other. They bidded across the board the same. They bid exactly the same. Okay. So then we would need an approval for the low bidder for specialties for 20,975. Motion to accept bid from horse specialty exper. second. Okay. With a motion on a second in favor list. There's no [Music] think. Okay. Support DVD players. I didn't know those horrible movies. I always said that would be worth the money. We have to make a motion to approve this surplus list. The surplus list. Second. All right. Motion and a second. All in favor? We have a ballot. Yeah. So on that uh it's a runoff between um between Ryan
014Rollinger and uh Britney ID and so we had voted for Britney ID last month. Would you like to do this? If you'd like to do the same motion second yada yada second to 04 for ID motion and the second for motion you can decide as well. Yeah. So, the next item is the first reading on policy GCD. Okay. Okay. And that was sent out packet. And as I had uh stated in the memo, it's not really going to be a change in practice or policy. It's just separating out the uh volunteers from the paid employees uh and making that its own policy. So the the GCDB policy very little change at all. It's just regular work volunteers out of there. And then GCDBC is a new policy crafted around those volunteers. So and this this
015policy came down from the associated school board. It's their change that they're suggesting to make for everybody that follow they are recommending that policy based on uh a recommendation and legal interpretation from DCI. Yeah. Okay. That should be okay. So this is just a first reading. We're not making any decision today. It's just if you have questions or concerns, I think is all this one was. Thanks. The next item then is a first reading on policy TC D and same basically same thing. Any questions on that one? We will see those again. Um we had three correspondences in there. One from the family of Andre Silva. Um, Leicia Stagner did one and the elementary staff there was copies of everybody. Um, administrator. Okay. Here's where it rhymes to all. Well, I have three things, but
016the first one is a little long. Um, usually we do uh renewal of insurance rates uh renewal of our insurance and approving the new rates uh in the June meeting. We had pulled that out of the agenda because we didn't have the quotes yet uh from from home Chris Roberts. And the reason for that wasn't like Margie dragging her feet on this and really Chris wasn't dragging his feet then either. But what the thing was was the premium rates came in at what Chris thought was pretty high uh increase like 17%. It was less than 17% 16.68%. So yeah. And so he was uh pushing back with EMC a little bit trying to get to the bottom of you know what is the reason for these rate increases and that took time. So, he didn't
017have it ready when the packets went out. Well, Margie and I met with him today and he kind of explained and it's and it's kind of not done yet. There's still some wrangling that the rates might come in lower, but basically it's it's kind of a nationwide trend that with property insurance, it's it's getting real expensive there. These huge jumps. As a side note, I would also kind of tell you guys that I've heard, you know, some horror stories of school districts in South Dakota and elsewhere uh having trouble, especially if they have some older buildings having trouble getting their buildings insured. Uh there have been some school districts that have been dropped by their insurance companies. Uh we certainly don't want that to happen. Now, we've done some things like I'll report on that
018in just a little bit, but like uh like some of our electrical upgrades we've done at the high school. Um our old buildings are really in good shape. So, we haven't run into that trouble with, you know, maybe not being able to be insured, but I my point is I think it's something we don't really want to mess with. Uh so, what we're going to do, I'm going to give you those numbers and the full insurance quote is in the board packet. just got uploaded today. So, you maybe haven't had a chance to see it. I'll run through those numbers though that we just got today. But I think the big thing I want you guys to kind of chew on a little bit is um we could have added it to the agenda and
019had you approve it and we just felt like that's pretty quick turnaround. We don't have much choice because you know you can't really there are two insurance carriers for school for property. Yeah. Go ahead and take one of those uh pass down. There are basically two insurance carriers, EMC or the associated school boards. And those of you who've been on the board a while know that we used to be with associated school boards. Uh got out of that and so it's not just simple to just jump back in. Anyway, uh the timing is going to be kind of critical. We are going to put this on the special meeting agenda July 1st. So that'll give you a little bit of time to digest it, ask any questions. It'll also give us time to kind of
020get if if there's any rate change, if it does come down a little bit, we'll have that final rate before we approve it. Okay. Uh and then I'm going to talk a little bit on the premium rate and then a little bit on deductible. There's kind of a wonky thing going on with the deductible, too. That great news either, but another one of those things that kind of is what it is. So, if you take a look All right. Uh you look at that page in front of you and it's the last page on the on the big packet here. Um the property insurance is jumping from 153,600 to 186659. If you go down the line, inland Marines staying the same. Crime actually is dropping a little. Uh, general liability staying the same. Commercial auto
021jumping by like $1358. That's some pretty quick rental. Uh, cyber staying the same. Public official liability staying the same. Umbrella went down 300, but our total premium uh is going from 203 669 to 237646. Uh so pretty good jump there. And then our workers compensation is going from 26,453 to 31,678. We've had some fairly significant claims and there's there's not we can't go into a lot of detail in the public meeting, but like just employees getting hurt at work, weird things happen and it's going to take surgery. It's going to, you know, things like that uh really jump up your workers's comp insurance. So, having said all that, one thing that's really kind of disconcerting is the wind and hail um deductible is they're popping that up from um I think it was 75 75,000
022correct. Oh, I know what it is. uh on our three buildings, our three main buildings, it's 1% of the value. Okay, so that's going to be like the high school building is valued at like uh 36 million. And so uh yeah, 36 million replacement cost. And so what that's going to do, 1% of that is going to be like uh 360,000. So just on that building that becomes our deductible for wind and hail. So if we would have a hail storm come in and destroy the roof on high school building for instance. Um you know just a ballpark if that cost 250,000 to replace the roof on high school, it's going to be all out of pocket. That's that's what we're going to do. Um, and then like 1% of this building, this building is
023valued at uh 17 million, you know. So, just kind of do the math from there. The middle school is kind of the lowest value building we have. I think that's like 9 million. Anyway, you know, if we had a like a big storm, kind of a catastrophic loss to all three buildings, which which could happen. The last big hail storm you had was before I was here, but it damaged all three. Correct, Bill? Correct. Yeah. Um it would be you'd have that huge out of pocket deductible. That's not a negotiable thing. That's not we can't do anything about that's just what that deductible is going to. Okay. So, I'm kind of going into a lot of explanation here, but uh um the good news on that is that you know we carry a pretty large
024fund balance. You know, even with doing this building project of the middle school, we're still projecting and even with projected declined enrollment, we're projecting in a couple years, two, three years, we're going to be back to like 200% fund balance. And I mean that's that's really kind of unheard of for for schools. Uh there are some schools operating like a 25 30% fund balance. Those places are really lean. If we were a school like that and we were looking at this kind of deduct deductible, it it'd be a pretty scary situation. Um for us, it's not as scary catastrophically scary. It's just expensive scary if we would have a loss. Now, Chris did present to us a product that we could look at, a wind wind hail deductible buyback, and it's it's an insurance product,
025and that could bring that down to bring that um deductible down to bring that deductible down to about 100,000 per building. Okay. Uh the premium on that would be an additional 60,000 a year. Okay. So if you think about that, you're bringing that deductible down to 100,000. Well, you pay that premium twice uh two years in a row and you'd have been better off with some money in the bank. You know, if you pay that $60,000 premium for 10 years, that's $600,000. uh versus, you know, the potential of having like a $350 $400,000 um out of pocket expense. So, it is a little bit of a gamble. There is a way to mitigate that. And I I guess my recommendation too and if if you guys really want to look into it further, we we
026can. But my recommendation is I don't think that's worth the money, especially when we carry a cash balance that while wouldn't be fun, we could we could absorb that. And then there's also there's another one that uh there's one that's like 100,000 per building. There's one that's 100,000 per occurrence. And you could bring that premium down to like 40,000 a year, but you're still looking at like 100,000 per building if that makes sense. How many times over the You've been here quite a while ago. We can ask you how many times have we had to one based on that. That's Wasn't that in 19 or something? 18 or 19 2018. It would have been my first year here. So, 2018. Um, and there was only one roof in the district that didn't get damaged. Would
027it be an option to check with the associated school boards to see if they could get a quote? I mean, if we had an claim even if it would be a different maybe their deductible, something like that where even if it's more like I I think yes. Uh the the easy answer is yes, we can check with associate school boards. Uh but we need to get our insurance renewed July 1st. And I think we're really um we can make some calls and check on that. But to get a quote and get it turned around and get coverage, I don't think we want to go a day without coverage. So we're on a tight timeline. I I think it'd be a better um that'd be a good suggestion to look at for like the upcoming year
028when we have more time look at a quote and I I mean I think sitting on as good anywhere from 10 to 20% increase and and we got we just kept seeing bigger increases. So that's when we went out and got antsy. Yeah. I remember when they switch well and and the reason it's kind of industrywide is it's a reinsure problem. So the like the insurance companies they they they'll cover losses up to a certain level. It's nationwide. Uh then when it gets past that level, their reinsurer kicks in and that's their the reinsurers which are only a handful of those kind of doing it to everybody. So So question um when does our other policies are we to wait till July 1st? Yes. Okay, we are Well, he's like he said he does not
029feel comfortable us waiting till the July meeting. July 15th. Yeah, the July July 30th is okay special meeting. You guys approve it and then the next day to make the payment. Okay. Just to make sure. Yeah. And we really kind of pressed him on that question. He's like, "No, July 1st." Okay. And I I get the best of Tom. That's probably not that bad of an increase. give them a claim for that. Yeah. Give it another few years down and we had been really uh like we had had some big discounts because we had done so well didn't have plans but now we're seeing these numbers of property. Does is everybody I mean just overall fairly comfortable? Do you have anything that you want us to provide between now and the next meeting? If not,
030they kind of know where to go with this kind of work, right? Okay. So, we'll just add this to the agenda at the July 1st special meeting. Okay. What else? Uh so things are kind of clicking right along with our uh electrical project at the high school. Um they've got that that old transformer and equipment completely out of there. Um so yeah, you couldn't even hook it up right now if you tried. There's nothing to hook it to. But uh there that work is underway. And I don't know, Bill, we we probably don't have an estimate right now. We're still looking at week and a half to two weeks, right? I still don't have any. We could possibly have power back on by Friday or by Wednesday afternoon next Wednesday. I'm still would still say
031that I probably would say probably this morning. And so with that, you guys have all kind of gotten the messages. Uh we've we're really trying to keep people out of the high school building with the exception of the hallway that we have illuminated with generator and the uh gym too. We've got lights in there. We got lights in the wait room. Um so that the summer uh athletic programs are are going on as planned in those buildings. Um Jamie has really Thank you Jamie uh done well by us uh to really make it pretty seamless. The only thing was like after 4:00 yesterday we're all like no internet. Well, when the maintenance guys left at 4, they shut the generator off. It's powering the the the black magic that makes the internet. Yep. Anyway, we
032kind of we kind of talked through that and we're going to let it run longer and just one of us will shut it down later the end of the day. But anyway, um and then obviously Bill's been running his tail off. Uh you know, making making things work. Uh like seems all seems pretty simple like get a generator to run the gym, get do this or that or let's oh, we can just put these people in this office. Well, all any of those little seemingly small changes have have been a lot of work for Bill and his staff. So, I think they deserve a big thank you uh from all of us. So, it's really seemed pretty seamless because everybody's working very hard on it. Go. Yes. And they probably deserve a pizza party or
033something. Or maybe maybe something we can't bring to him in school. Um anyway, uh the last thing I want to report on is uh our summer programs with uh weightlifting, open gyms, uh cross country. We have don't call it open gym, open runs. Uh we've had really strong participation in that. And uh it's important it's important for people to remember that with all these options, all these opportunities to get better. And we really need kids to participate in these things to make our teams better. But it's also important to remember that it's it's kind of like eating from a buffet. We go across the street from Silverado here. You you can't eat it all. And so we have to kind of remember that that uh you know some some kids are going to do more
034than others, but anything these kids are doing to make themselves better, we want to we want to applaud that and and we're trying to get the message out that, you know, we're not penalizing kids who can't participate or um and it's a little bit of a cultural shift. Some of these things are kind of new. Um, so, so getting the right attitude and the right message across to everybody, I think it takes constant communication. But some of the good news, like I think even with the power outage and the generators and all that, Zach had 38, right? 38 kids today weightlifting, uh, the numbers have been running between, uh, 40 and 45. Is that accurate? Yeah, I think the most they had in was 52 counting some 600 or last week. So, you know, anywhere
035over 40 has been pretty normal. Football team is at a a camp at Black Hill State uh starting tomorrow. How many guys they got going today? Tonight, how many guys they got going? 22. 22 high schoolers. Yeah. So, that's Yeah. like like a lot of good news going on right now with our uh athletic programs and um I think when kids are doing well in athletics, it translates into everything else. It you know makes it just improves your culture. So that's uh really good news. So that's all I've got. If we didn't have anybody um so I have a question. Yes. Is there a job for update? I heard anything more. He posted, what is Derek posted something on his Facebook page that they were okay for this round? Our local one. Not everybody, but
036our local one for this year. For this year, but that's as far as he knows. And I just got a text from Derek right before the meeting. He's out of town, so I haven't heard anything else for him. That's the only thing I heard that this year is okay. That's good. But they're still hurting. Okay. So, we have I suppose we should probably the special meeting on the right. So, we have a special meeting on is that a Tuesday? Tuesday, July 1st. So, Tuesday, July 1st, um 2025 at 5:30 at the high school, right? We'll be at the high school. And then we have our regular meeting on Tuesday, July 15th, 5:30. Need a motion to adjurnn. Make a motion to second. All right. All in favor? I have to hear. Thank you guys. Not
037quite a record, but pretty short.