001Order. Um, you're going to do allegiance. No. Roll call. Sorry. Roll call. Vote here. Deers here. Here. Lucero here. Campbell here. All right. Now for the pledge. I aliance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. So we add to the agenda or is it? No. Nothing. Okay. So no additions. We just need an approval of the agenda, please. Motion to approve the agenda. Second. All right. All those in favor? Motion carries. Thank you. So, we did move um public forum items to the beginning of the meeting just because we knew there might be some people here that have some, you know, questions or concerns or want to say something and we know it's Wednesday
002night and it's church night. So, if people want to say it and need to leave, that's okay, too. So, that's kind of why we did it that way. So, we're going to open it up to the floor if there's anybody. But I don't think we had any request forms any forms. Did you have anything you were wanting to Were you just here to listen? I was just going to listen. Listen. Okay. Okay. So, nothing there. Um, old business review and discuss the middle school remodel project. We did receive the um update on Tuesday and it had some, you know, cost estimates in there and whatnot. It looks like the one on that we received today is about $5,000 difference. Mark just did a quick explanation of why that was. Um overall I think we'll just
003have you go through everything or anything that you want to say but I think most you know we got the information we had asked for now we're just kind of to the point for any discussion and we're going to do I think I guess I'll speak for the reason that I kind of advocated to have this special meeting um and that was because when we when we dialed in on those cost estimates um and tried to work pretty hard on getting those as accurate as you can. You never know until you bid it. And then with a remodel, you never really know till you get into it, you know. So, there's always those caveats there. But we've got a a pretty healthy amount in the uh contingency fund there that you know, best case scenario,
004you don't spend any of the contingency. That almost never happens, but uh I think even like with the elementary projects, we ended up with a fairly good chunk of that contingency left that we didn't spend. So that's it's almost like if you spend the whole budget that's maybe a worst case scenario or close to worst case scenario but but you should just plan you just budget that there it is. So anyway try not to talk in circles here but when some cost estimates came in higher than we had initially thought it just seemed prudent to sit on it a little bit. Uh give us a chance to ask some questions. I know Robin raised some questions with uh you know collaboration with with the city on some things. So that extra little time gave us
005some time to make sure that we're um on the same page there getting those things checked out. We've had conversations uh not as a board but like I've had conversations individually with some of you that have wanted additional information or clarification. And it's not really any new stuff. that stuff has been rehashed in public meetings. Um, but anyway, here we are tonight and I think we've had time to kind of digest it, wrap our heads around it, and I think uh we're at the position or the point now where if we're going to go forward with this project, we need to have the go-ahhead and have a board motion to move to the next phase, which would be construction documents. Correct, Michelle? Yes, construction documents is the next phase. And so that's where we at
006where we're at. So I guess I'll put the question to the board members and you can discuss it as much or as little as you'd like. Like I said, we've had quite a few meetings already, but it's yours to chew on. I think we'll start with um I know Robin had some questions at the last meeting. I believe those have been answered unless there was anything else. Was there I mean you were just kind of wondering if there had been some discussion with the city and it sounds like that took place. Yep. So all the city discussion happened. Um the police department doesn't have any issues and the storm and sewer um got added to the project. So that was going to be an additional cost that's now included in there. And then I think
007the third one was the legislative change that might affect the capital outlay fund that we determined isn't going to affect our district and how we um recoup those funds. So all my questions were answered. Okay. I think that was kind of where we wanted to start it just to make sure was there anybody else that had specific questions um or that want to talk or say anything about the proposal? Um, you know, I I'm pretty supportive of this whole thing. I did have um a couple of questions that were answered um relating to um you know, questions that had been posed to me or different conversations that I had had. Um you know, I think that based on where we're at with our our numbers in the district and uh where our projections are to
008be at, I think that this is what we need to do. I think that when you look at the safety risk associated with keeping the building as is, I think we have a duty to do what we can um to improve that. Whether that be for functionality purposes for pickup and drop off or for, you know, the the bigger aspect of um you know, being able to see who's coming into your building and making your billing more um approachable that way. Anything else? I think my questions were all answered too with um a lot of the the safety is a main concern and then also um you know the benefits we can offer our kids to offer those benefits. You know that's what we have to keep moving forward. We have we can't regress. We
009need to progress. I agree. I think you look at just CTE and how much CTE has grown. Um, I mean, you look at Sparfish adding their CT building. It's not going away. If anything, there's a lot more emphasis being placed on that. And I think we'd be remiss to disregard that in favor of minimizing the number of options we have available. Okay. Yeah, I didn't have any questions last time, so I I don't have anything to add. I guess I I was comfortable last time we talked about it, but we wanted to make sure everybody else was comfortable as well. I think um I mean I will say we did we did receive an email from a concerned citizen. Um his points were taken but I don't think I I don't have the same concern.
010I think we have the money in the budget. Um I think we can make do. We will be you know good stewards of that money and make sure we can save where we can. But I think ultimately we have to look at what we're offering our kids right now. Um things have changed. classrooms have changed. The high school building is what it is. We can't do a whole lot with it, but we can with some of the other buildings. So, that's all I have to say on that. I say I think regarding that email, I think um you know, for me being a newer member, I wanted to make sure that I had the Dr. Pearson provided that information to me. So, perfect answer my questions. Okay. Yeah. You know, I think we had seven
011board meetings where this was on the agenda or we kind of talked about it and we had a public meeting, just an informative meeting and I didn't really have much feedback from anybody. Um, so then kind of looking at like their strategic plan, capital outlay plan, it lays it out that this is something that we've kind of been budgeting for. We budgeted for it this year and it's in the capital outlay plan. the budget for it next year. And I think with it being mainly a safety concern and then more visibility for the middle school office, like I agree that it's kind of our due diligence to do something when we can. So, so I really support it. And then also just looking at CT and STEM classes and offering that at a middle school
012level and offering more classes and different classes. Kids are learning stuff at a younger age. And so really if it is our goal to help these kids find their passion and to figure out what they want to do when they're older, if we can offer introductory classes at the middle school level, I really feel like that's going to help our kids in the long run. Okay. Okay. So, it is on the agenda for an action item tonight. Um, I think specifically we'd be looking at signing the call, but would we have to sign anything tonight or what? What is that? I I thought that there was something we had to sign. Oh, Michelle, is there something new? There's probably a contract you need to sign from us, right? Um we do have um the design
013contract for design services that was sent to you. So that um does need to be signed. Um but in addition to that we we just ask for sign off um on this um to end DD phase which um includes everything that's that's in the in the pricing that you're looking at. So, I can follow up with you with an email, um, Eric, and have that and have you sign something if that works for you. Yep. Yeah, that was kind of my understanding that we would we would approve uh, you know, approving approve moving to the construction documents phase and then just administratively would sign that uh, document. Yes. not board meeting, but we would based on our action tonight, we would sign that or not sign it. So, thank you. What should you call it?
014Specifically, construction bids, construction, what what are we calling this, Michelle? Like what like our next phase? So, uh this would be uh DD approval, which is um DD stands for design development. So it's design development phase approval and that um once we have that approval then we move into construction documents. Okay. That's what and the construction documents be a separate motion to approve or would that be included with this? It's the design phase what we're approving. Yeah, you're approving the design development phase. Yeah. Sorry I didn't have the terminology quite square there. But then the construction documents are something that JLG will will uh initiate. Correct, Michelle? Yeah. So we Yeah. So we we put those together and those basically um we do have um one more when when they're at about 50% we do
015another cost estimate in house. Um, and then when the CDs are complete, we send those send those out for bidding. So, um, getting bids back obviously, um, before you sign contracts, that's that's a big approval. Um but the CD cost estimate is again trying to to get a little bit more detail on the drawings and um take another look at you know the the pricing. So it's sort of we're doing it's a it's a check system as we go through the phases. So there would be um I think two more approvals um the CD but tonight we're not approving construction documents tonight. We're only approving the design development phase. Correct. That's whating tonight and then you're going to go ahead and work on the next step. Then we're going to see another set of construction
016documents that we'll probably have to approve is how I understand it. Yeah. Yeah. And you'll approve putting it out for bid. Yeah. So we'll like our next big Yeah. Our next big steps for the board will be to put this out for bids and then we'll have a bid opening and and move forward that way. So, okay. So, I think the what we'd be looking for a motion on then is to improve the design development phase and probably allow the superintendent to sign the design contracts. Yes. That comfortable with that? That's that's I think what we're looking for tonight. Anything else we'll have to have their own meetings. So motion for design design development phase design development phase and to allow the superintendent the superintendent to sign the contract. Okay. I'll make a motion to
017all that. All second that motion. Yeah. Okay. All in favor of that motion. I I Mary, did that make sense to you? Yep. Got it. It down. All right. Yeah, because I can then I think that's all we had tonight, right? There's no additional things. Um, we appreciate everybody's input on this though. I know we had a lot of it. So, that's good. The next regular board meeting is actually next Tuesday, April 8th at 5:30 back in this room. That's all we have to wait a minute. Eyes eyes. That's good.