001almost >> is it? >> Oh, okay. >> Welcome everyone to our Monday, July 14th, Beerfish School Board education meeting. And would you please join me in saying the pledge? I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> May I have a motion for the agenda? >> I have a motion to approve it. >> Second. >> All in favor say I. >> I. All oppose. Same sign. It is pass. We don't have a >> no don't schedule. >> Okay. School reports and panairs. >> None. >> Okay. Um any conflict waiverss? >> Don't think so. Okay. Theformational items then is where we're at. And so we'll turn to you Kurt. >> All right. I
002have a few different things. It might take a minute just a minute here. But, uh, first thing is just an update on our high school water and air handler project. Uh, so far we have one change order. Uh, it's for $2,900. It's the ceiling in the cheer room. Uh, when they were put when they are putting in the new duct work, that ceiling grid and, uh, the, uh, tiles needed to come down. Uh, so that was a change order. It was something that wasn't anticipated. So, it's one for $2,900. We will wait till the end of the project to put them all together and have it as one approval item. So, as long as they're small, but this is just it was needed to have a verbal approval by me just to keep the project
003moving along. Uh, so again, just one so far for $2,900. Uh, next thing, we talked a little bit about it in the finance committee meeting. Right now, our title two and title four funding is kind of uh tied up with the feds. Uh, title four sounds like it's getting a little bit closer to being released. Title two, we really don't know much right now. Uh, title four we use for some different programming, but title two we use for 2FTTE. Uh, we are fine for this year if we don't get title two funding, but we will certainly have to take a strong look at it next spring if uh title two funding is cut uh for good. So, just a heads up on that. Middle school track and field design. Yeah, we're hung up on the
004uh the surveyor. He is just >> uh no the uh we're we're using Brad in all aspects surveying and uh the engineers coming out of uh Kansas I believe out of Lawrence, Kansas. They're kind of getting together and making sure the site survey is complete and they have all the information they need before we start on the design aspect. So again, the weather has not been conducive for the construction industry to include the surveying. So, uh, we're behind a little bit there. House project. Everybody asked me, "When are we moving the house?" Again, the weather, I have no idea. We got a hole in the ground out there, and we're on the schedule for the G uh contractor to put in the foundation. Just he can't even give me an approximate time just because of
005all the rain we've had is putting his schedule so far behind. So, I told him I'd really like the house out of there before school starts. And so, we'll see what happens. uh Wolves Plumbing and Heating. I nominated them for the Associated School Boards Community Helping Hands Award and they were they were awarded that or were given that award. So, they will receive it at the joint convention on August 7th. Um Dan and Brandy planned to be there and I I was unsure whether I was going to go yet and still am unsure, but we have some other administrators and and Eric uh are planning to go. So may have them stand up on behalf of the district with Dan and Brandy uh to receive that award. Um next thing I sent you guys a
006an agenda on the property tax uh task force. That meeting is Thursday at nine o'clock on the campus of South Dakota School of Minds. Uh feel free to go, but just know again by looking at the agenda, it's kind of an all day affair. Greg and I plan to attend at least start the meeting at 9:00. How long will last? Uh we're not quite sure. We'll see how it goes. But uh again, you don't have to go. We can Craig and I can report back, but if you want to attend, you certainly can. Uh last thing I have is I just want to talk about a few of the the bills that uh became law on July 1st that uh have a significant impact. There's a some smaller ones that aren't that uh really that
007important, but there's some bigger ones that you just need to be aware of. So first one, House Bill 1259 is a multioccupy room use. This law mandates that multi occupancy, changing rooms, restrooms, sleeping quarters, and public schools, and government facilities be designated for exclusive use of biological males or biological females. So, again, a transgender student can't go into the uh restroom or the locker room of the gender they identify with. Um, if we were to allow that, then there are procedures for parents of the other students to possibly sue the school. So, we will certainly abide by the the new law. Uh, and then there's protections if there is a parent of a trans say a transgender student that we don't allow them to use the restroom of their gender identity and they uh bring
008a civil suit against us. Uh, the attorney general's office will uh represent us. So, there are some protections there. Uh, compulsory attendance age has been lowered from 18 to 17. I really wish that if they were going to lower this, they would have went down maybe to 16 because somebody might drop out at 16, do a semester of work and say, "Yeah, I should really get my high school diploma." Then they have more opportunity to come back and finish their high school uh diploma. But again, the uh compulsory school age has been dropped to 17. gate receipts and admissions. Not a big deal, but because we have just approved our bound agreement with our cashless sales, it just says that we still must accept uh uh money. It's our cash and we will, but we'll
009also uh offer the cashless way too to use a debit card or a credit card. School district elections. I've been back and forth with some emails on you on with you on this. And you will see on the uh consent agenda for the annual meeting that it must be either done in June or November. And again, I'm an advocate for June. I don't know why we would do it in November unless we all of a sudden had a vacancy of some kind and we wanted to host an election. So, you will see then and probably have seen on the annual meeting consent agenda that I have it already scheduled uh for uh June. And then the last thing, schoolboard meetings, a new requirement and we will dive into that here shortly, but uh that a
010new requirement that the school board review and discuss the open meetings laws and so we'll do that at the beginning of our annual meeting. That's all I have. >> Thank you. >> Okay. Going from there, we're going to our action items. A the second reading the approval of revision update to distribute of fires the advertising non-school organization activities and it's policy 184910 >> move to approve >> second it is there any discussion. Okay. All in favor say I. >> I. >> All oppose. Same sign. It's passed. Going on to B. Second reading approval of the 2025 20-30 strategic plan. And on that >> move to approve. >> I'll second it. >> All in favor say I. >> I. >> All oppose. Same sign. It's passed two. Okay. Going to see approve proposal from Skyline Engineering
011LLC for high school electrical assessment. >> I'll make a motion to approve it. >> Second. I would like to say a little bit about that. >> So, with our our high school water project there, certainly with the uh the water heaters and things like that in there, there had to be uh things hooked up to our electrical panels. And as the engineers went in there and looked and the contractors went in there and looked and said, you know, you should really have an assessment done here because with all of you folks that have been here a while know that there's been a lot of additions to the high school. And so there's an electrical panel here, there's one here, and so on. So the electrical engineer says you really should have an assessment done and
012figure out how to make this more efficient and create capacity in your system for everything that you have and future uses. So this agreement is an hourly rate. So it might take them five hours, it might take them 10 hours, but uh we really feel we need to have it done and some kind of recommendation made back to us with what we should do with our electrical system. Will that be under the property then when you get that assessment back under the property committee? >> Uh facility committee. >> Okay. >> Yes. >> Yeah, we can. Yeah, we'll talk about it in facility and what we need to move forward. It it would be one of our projects. Yeah. >> Did we make a motion on that? We did. Okay. All in favor say I. >>
013I. >> All approve. Same sign. It has passed too. We're now on to the consent agenda. And if there's anything on there that you feel that you need to remove, you may. >> I'll move to approve. >> Second. >> Okay. All in favor say I. >> I. >> All oppose. Same sign. It has passed too. We're on to the minutes. consider the regular meeting minutes of June 9th, 2025. >> I'll make a motion to approve them. >> Second. >> Okay. All in favor say I. >> I. I. >> All oppose. Same sign. Okay. They are passed. The next is the financial reports and bills for all of the financial ones. Financial report, quarterly report, trust and agency, and the bills. >> Move to approve. Second. All in favor say I. I. >> I. >> All
014oppose. Same sign. >> Okay. Then at this time we need an uh adjournment. >> So moved. >> Second. >> All in favor say I. >> I. >> All oppose. Same sign. The meeting is journed. >> Got that over there. Mr. Cross. Yes. >> It's one of three names tonight. >> Your odds are pretty good. >> Just making them up. >> This time I would like to call the 2025 annual meeting to order and then turn that over to you take. >> Okay. So, next on the agenda is the uh we need to review the brochure conducting the public's business in public. It's put out by the state uh attorney general's office. And again, it's a new requirement uh by law that we we uh review this and discuss it to some degree and then also
015uh provide in our minutes that we reviewed and discuss this. So, um if you don't have a brochure, there should be some back on the table back there if you'd like to follow along. But we're it's essentially a question and answer and we're not going to hit all of these or read it all word for word. Uh but just going to cover some of the highlights. So uh if you will just uh humor me here as I go through it and if you have any questions or further clarifications, Mark, you might have something here too that if you want to point out or whatever that I may miss. Uh first of all, what are the South Dakota's open meeting laws? uh South Dakota codified law chapter 1-25 requires that all official meetings of public schools
016must be public and advanced notice uh to be given of such meetings. The statute defines an official meeting as one where a quorum of the public body is present and at which official business or public policy of the body is discussed or decided. Who does the open meeting laws apply to? Uh the open meeting laws apply to all public bodies of the state and its political subdivision. Uh South Dakota codified law 125-1. This includes cities, counties, school boards, and other public bodies created by ordinance or resolution. Are teleconferences consider public meetings? Yes. So when we utilize Zoom during uh COVID uh that is essentially a teleconference and that is allowed to be done as long as we allow the public access to that meeting. So we have provided a link for people to uh to
017participate in that. So, we're able to do that. I'm not a huge fan of that. I'd rather be in person. Uh we allow we have a link. We allow people to watch in. Uh they can certainly attend uh the meetings if they wish. It also allows so if Ryan in his absence tonight, if he wanted to join via telephone, he could do that as well. So, how are the public in media notified when public business is being discussed? Uh we must prominently post a notice and a copy of the proposed agenda at the political subdivision principal office which is here. At a minimum the proposed agenda must include the date, time, location of the meeting must be visible, readable, and accessible to the public for 24 continuous hours immediately preceding the meeting. Also, if the
018political subdivision has its own website, the notice must be posted on the website upon dissemination of the notice. The notice must be delivered in person by mail or by email or by telephone to all local news media who have been asked to be notified. So we post it on our door out here um on the Thursday uh uh preceding the meeting uh Mark you get an email with the agenda and all the attachments or the links to the attachments and so on. So that is how it's provided. It's on our website. Uh again the agenda is there with uh links to all the attachments. Is a public comment period required at public meetings? Yes, public bodies are required to provide at every official meeting a period of time on the agenda for public uh comment.
019For us, it's the scheduled unscheduled audience during that time. When can a meeting be closed to the public and media? Uh codified law 1-25-2 allows for public body to close a meeting for the following purposes. To discuss personnel, consideration or performance of discipline of a student. Consulting with legal counsel. uh employee contract negotiations, five to discuss marketing or pricing strategies, and six to discuss information related to protection of public or private property such as emergency management response plans. Uh we really try to limit those and and uh if at all possible, but when we have them uh as you know from the past, we typically have Ryan that reads it uh the statute and then also the subparagraph and the reason why we are going into executive session. What is the proper procedure? Again, motions
020for executive sessions must refer to the specific state or federal law allowing for the executive session. Going on to page four, may agenda items be considered if they are added less than 24 hours before a meeting. At the time the final agenda is adopted, the governing board may add or delete agenda items and may also change the order of business. Again, we do addendums uh sometimes the day of. Usually it's just for personnel and it's usually because for the timeliness of the personnel. That's all I had planned to go over. Are there any questions, further statements, Mark? Anything you'd like to add? So, as our news media association, we generally believe that the vast majority of violations are not done locally. They're done out of um um lack of knowledge of the law. Um during
021Attorney General Roundsburg uh his his reign, there was no open meeting commission scheduled uh open meeting commission hearings scheduled. Not saying that there was no violation because the first one that uh came back was seven uh seven governments that had uh hearings. Um I'll go through those really fast. Carile Township violation. Uh, Pennington County, two violations, one no violation. City of Sturgeis, two violations. City of League, no violation. Uh, Green Valley Sanitary District, Open Meetings Commission did not have jurisdiction. Uh, they likely would have violated state law. If they would have had jurisdiction, um, Charles Mix County violation, Trip County, uh, Trip, excuse me, Trip City Council violation. So, the violations are out there and uh they they do have happen frequently. Uh Spearfish School District's been pretty darn good about u keeping on top
022of things, keeping them in the in the public eye. >> Okay. Thank you. >> All right. Any other questions or statements? >> All right. >> This is back. >> It is back. Nope. Well, yeah. Yep. Yep. You go ahead. No, it's you. It's all you. >> At this time, I would like to swear in newly reelected if you join me for a photo op in front, please. >> Yeah. >> Mark's going to get me from the knees up. [Laughter] >> It's a great angle. Great angle. >> At least you swear that you will support the Constitution of the United States and the state of South Dakota and to Congratulations. >> I need your signature, please. >> Thank you. >> This time I would like to open nominations for school board president. Prior prior to that,
023I would like to make a comment, I guess, for the public, if you will. Um, so, uh, board member Ryan Nissan is not here tonight. And so, I asked school council about whether he could be, uh, in his absence whether he could be elected to uh, a uh, leadership position on the school board. And the way this law reads, it says from uh first of all, it says the swearing in only needs to be done for newly elected board members. And since Ryan has served on the board and he was reelected, it is not necessary to actually do the swearing in. Even though we'll do it in August when he returns, it is not necessary for uh him to be sworn in tonight for the election of leadership or the offices of the school board.
024It says that it has to be elected from the membership. And just so you guys know tonight and your possible nominations that Ryan is a member of the board. Even though he is not here tonight and has not been sworn in, he is considered a member of the board. >> Okay. >> Thank you, Mr. >> You're welcome. >> Uh with that being said, I would um move to nominate Ryan N as board president. >> Second. Thank you. Are there any other nominations? All those in favor of Ryan being the next school board president say I. >> Those opposed. Since Ryan is not here, Ellen, if you would take over. >> You get it. You got it. You get it. You still got to do this. >> At this time, I'd like to take nominations for
025vice president, please. I would move to nominate Ellen Floik as vice president. >> Second. >> Are there any other nominations? All those in favor? >> I post. >> So at this time >> now you can >> you go right ahead. >> Would you like to take over the rest of the meeting, please? >> Okay. Thank you. Yes, I will do that. Starting with action items. The first one set the regular meeting date, time, place, and rate of pay for schoolboard meetings currently second Monday of each month at 5:30 p.m. in the district administrative center. Change um the following regular scheduled school board meeting. Uh the one that will be changed will be Monday, October 13th to Tuesday, October 14th, 2025. >> Do I have a motion on that one? I'll make a motion to approve.
026>> Second. >> Any discussion? >> Just to sorry, just to clarify, we are currently at $50 per board meeting. Is that right? >> Correct. Correct. >> Okay. >> The max is 160. >> That's That's the next one. >> That's the next one. >> We're just doing one. >> I'm so sorry. >> Sorry. >> Mark, did I violate anything? So, all in favor say I. >> I. >> All oppose. Same sign. Okay. Action one has passed. >> Okay. Number two, set pay for school board members at $50 per board meeting and 30 per committee meeting. >> Nathan was just keeping with the theme, just jumping down a little bit. >> For the record, it does say under action item one, set the regular meeting date, time, place, and rate of pay. You were right once. You
027were right. It does. [Music] >> Somebody knew how to put an agenda together. >> Okay. Do I have a motion there on this number two? >> I'll make a motion. >> Second. >> Okay. All in favor say I. >> I. >> All oppose. Same sign. Okay. We will now go to three. Recommendation for the school board to call the annual school board election Tuesday, June 2nd, 2026 from 7:00 a.m. to 7:00 p.m. Site to be determined. And of course, there is is some extras there. Do I need to do the extras, too? >> You could just say it would be for Alicia's U. >> Okay. Alicia has is the next person who is up for the one three-year term. We just have the one person on this one. Uh petitions will be available on Monday,
028March 2nd, 2026 with a deadline of filing for Wednesday, March 25th, 2026. And um then the resolution to set the school election is a roll call. So >> do we have a motion? >> I'll move to approve. >> I'll second it. >> And again, we typically did this in January and we set it for April. Again, the law said that we had to switch to either the primary or the general election. Again, I don't know of a re a very good reason to do it November unless we had a vacancy. I would set it for June and again very specifically uh June 2nd. >> Yes. >> Sorry, can I ask a question before? >> Uh are municipalities required to move their elections too? >> Okay. So it'll still we won't end up incurring extra cost
029at the county for the city to have their election in April and then us to have ours in June. It'll all >> Yeah, we we'll try to coincide all of those disable >> sorry >> yes >> okay the number four is appoint a school board member as an official representative to the Blackville Special Service Cooperative Board. um of directors and select an alter alternate and Eric has said he will represent be the representative and I will be the alternate. Uh the BHSSC board meets on the fourth Wednesday of each month. Most meetings occur at the TAI office in Rapid City. Dinner is served at 6 PM with the meeting starting at 6:30 p.m. >> I move that Eric Skang be our board representative and Ellen Plac be our alternate. All in favor say I. I.
030>> All oppose. Same sign. Okay, it is passed. Five. Select a school board member to serve on the Spearfish Foundation for Public Education Board of Directors. And Alicia has said that she will represent that, willing to be represent that. So, I have a motion. >> I move that Alicia be our board representative for the Spearfish Foundation public. >> Second. >> Okay. All in favor say I. >> I. All oppose. Same sign. Okay. Number six, select the school board member committee uh for 2025 26 school year. Uh policy is Ellen Plac and Eric Scavang. District improvement team is Ellen Floic and Alicia Limbo. Finance is Ellen Floik and Ryan Nissent. Facilities is Nathan Hoshagen and Ryan Nissent. And safety is Nathan Hosen. Move to approve as presented. >> Second. >> All in favor say I. >>
031I. >> Others passed. The next one is the consent agenda resolution. Name the business manager as custodian of funds. Do we want to go through these just each individually too? I think so. >> I I think I if I could just highlight some of them. >> Okay. Um, again, I would go down to number five, retain legal services with Sam Kerr, Lynn Jackson, Schultz, LeBron. Um, again, they they increased it. He doesn't really have power over that. His office does, but increased it by $5 per hour. Uh, so but he would still like to represent us. Also, just so you know, I have a letter of engagement with KSB Law. So, when Sam is not available and I need an immediate answer, I call Tyler Coverdale with KSB Law. So, I have a letter of
032engagement with them. His their their legal fees are very very similar. So, just so you're aware of that. Uh title line coordinator, Sarah Hman, uh go down to activity tickets. We just did that in May. So, uh or June, uh no need to increase those. Uh school lunch and breakfast prices. Uh they did increase by 25 cents per meal uh for lunch and 10 cents for breakfast. Uh we just need to do that to make make sure our u lunch u our lunch fund if you will uh remains solvent. So activity bus driver rate uh increase that by 5 to $25 an hour. Still feel that this is uh by doing this that uh we're still less expensive by running our own bus than we are by contracting services. Certainly the big teams, whether it
033be basketball, football, whatever, volleyball, when they travel east, our buses, uh, our activity bus isn't large enough to take them all, but a lot of times, whether it be tennis or wrestling or cross country, a lot of times our bus will do that. And so, we just trained another six drivers, so we're getting more and more people licensed on that uh, to be able to drive the bus, >> and we thank them for that. >> Yep. Uh, substitute pay for assist administrative assistance. we uh uh increase this or would like to increase it by a $1.50. So, we're up upping our short-term pay to $156 for our long-term. Uh and then also our certified, we'd like to increase that by $10. Usually, we alternate that every other year, but we need to keep up. Certainly
034on our classified that needs to be increased to keep pace. Uh but even on the certified side, finding subs is is a little bit difficult and it's even more difficult when they're going to Belfoo Deadwood or meat. So it's amazing that five or $10 difference. Well, they'll drive up the hill or hop on interstate. So we just need to keep pace with that. And so we're recommending the $10 increase. Garbage education. We feel that that uh is uh perfectly set right now where it's at with fees as well as what we pay out for um salaries and benefits for that uh select official newspaper the pioneer. No smart out comment there Mark and then appoint uh superintendent business manager and uh edibility grounds as the appraisers when we surplus an item. So that's what I
035have. That's the consent agenda. >> Yep. >> Move to approve the consent agenda as presented. >> Second. >> All in favor say I. >> I. >> All oppose. Same sign. And the consent agenda has been passed. That seems to be the end of it. Mine. >> It is. >> Okay. We don't have to adjourn. >> Yeah. Yeah. You still have >> I'll move to second. >> All in favor say I. I. >> All post same time. And we are journed. There it is. What did I mean? >> Two meetings. >> We're going to have to wear shorts more often. Yes, she move a lot faster. [Music]