001This is probably the slowest we have for ages. That's okay with me. Are we ready? Yep. Okay. [Music] Welcome to the June 9th, 2025 Spearfish School Board meeting. And please join me in saying the pledge. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. First order of business is to approve the agenda. I'll make a motion to approve it. Second. All in favor say I. I. All oppose. Same sign. It has been approved. There's no scheduled or unscheduled audience. And so at this point, we will go to school reports. None. No. Okay. No in uh conflict of interest. So we'll go toformational items from the superintendent. Yeah. Just uh I guess a few
002here, more reminders than anything. Uh tomorrow night, the South Dakota Parent Connection, Dr. Carla Miller, will be here to present on special education services. Uh I've asked a few of the parents, the folks that uh met or spoke to the board last meeting or the meeting before, asked them to help promote it, and I sent an email out to all the parents. So hopefully we have a good crowd, but we'll see. But it's tomorrow night at the high school auditorium at 6 pm. uh the SASD associated school board's joint convention August 7th and 8th in Sou Falls. If you are interested in going, let Jill know so she can make motel reservations sooner than later and uh get us registered. But most importantly is getting the reservations. So let her know ASAP if you want
003to go. And then uh just a little bit uh the domestic water project at the high school. So seco didn't waste any time. Uh as soon as school got out, they had people in there themselves and the subs in there demoing and and getting ready. So they're hard at it and should be done by the time school starts. All I have. Okay. Then moving on to action items. If there's anything on it that you wish to remove, you may. That's for consent. Oh, I thought No, I thought that was not. Huh? Action items. Each is Oh, action items. That's for You're right. Got ahead of myself. Ryan wanted a fast meeting. Everything turned into a consent. Okay. a final budget hearing and recommendation for the adoption as a resolution to approve this uh school district
004budget for the 202526 school year. And um Craig, did you have anything you wanted to say at first? I do. We we have one change to our recommendation and we discussed at the May board meeting of doing um increasing the special education levy slightly. Um we're increasing it 2 cents, which doesn't seem like an awful lot, but that generate us roughly $30,000 in revenue. So we will not be into the fund balance going forward. 37,000 it'll be closer to 6,000. Um so we're going to recommend 1.210 per thousand for special education. The state maximum is 1.462. So we're 25 cents still below the state maximum to us. Um that's revenue that we're not going to collect of approximately $759,000. So gives tax payers a little bit of a break property taxes and still hopefully generates
005enough revenue that we can handle through special education. Other than that um the expenditures and revenues you can see on the board document and then the levies and dollar amount for capital areas. That's what we would recommend for consideration. Okay. Move to approve as presented. I'll second it. Craig, are you ready to take the vote on that? Yes. Yes. Yes. Yes. Yes. Thank you. Okay. Moving on to B. consider admission activity ticket rates for the school activities for 2025 and 2026. Uh student single one grades K through 12 will be $4. That's a $1 increase. Adult single is $6. It's a $1 increase. Student activity ticket is $30, a $5 increase. Senior citizens activity ticket is a $5 no increase. Uh adult activity pass is $80, a $5 increase. Two adult activity tickets, $135, $10
006increase. Family pass, two adults with two or more students, um it's $185, which is a $10 increase. Any questions on this bill? So on the amplification where I put the different options there, it really deals with this as well as the next action item uh with the bound agreement. So I have three different options there of going with the the bound pro cashless but only using the cash uh and check only. So we wouldn't have the cashless option per se but we'd have all the other benefits of the bound agreement uh that Mr. Wademan and even in the middle school that they uh that they need for scheduling and uh collecting physicals all the paperwork and all that type of stuff and uh so on. So anyway, anyway, with that, we would pay the $3,800
007in the fee uh for the uh annually for the subscription. The second one is bound uh pro cashless district absorbs the fee. So with the same thing, we'd pay the 3,800 uh but then we would also have about 10 grand in fees that we would need to pay. So roughly 14,000 or the third one is uh we'd have again all the benefits of the B bound pro cashless to include the cashless ticket option. Uh but we increase the activity tickets and single game tickets by what was just mentioned to cover all the fees and the cost. So it' be free to the district. Uh the only other thing I would add is I'm in my ninth year here. We have not increased activity tickets or single game tickets at all in the last nine years.
008So increasing it roughly the single game tickets by a dollar and activity tickets by roughly $5. I don't think it's a huge increase and again we haven't increased in the last at least the last nine years. So my recommendation would be uh increasing the activity ticket single game ticket prices to offset all the fees. Is there a motion? Move to approve. Second. Any more discussion? Okay. All in favor say I. I. All oppose. Same sign. The activity ticket has passed. Okay. Then going on to C to consider the agreement with bound. You have a motion. I'm sorry. Yep. May I have a motion on that? I'll make a motion to approve it. Second. Okay. But in this, do we need to clarify which option we're using or we just taking it that the option that's
009in here is the cashless pro that doesn't cost us anything? Yeah, we'll go with the cashless pro and uh the agreement's in there to set up the fees and everything. Yeah. Okay. So, I think maybe the motion I didn't know the motion that we needed to say that. I think it does because of Oh, you want it to say option C. Yeah. Just I make a motion to approve um the agreement with bound with option three. I'll keep my second. Okay. Any other discussion? All in favor say I. I. I. All oppose say I. It has passed. Okay. We're going on to D. Consider Mammoth's facility design agreement. Do I have a motion on that? Uh motion to approve as presented. Second. Okay. Discussion on that. Yeah. So to explain this a little bit more.
010So the design agreement you see in there is uh for u my apologies I can't remember off the top of my head. The design services fees were 70 was find. I'm sorry 96 not 76. So that's in exhibit A. So exhibit A is just for the design services for uh the renov renovation. And again, it is what we decide. If it's just the track, that's what they'll design. If it is the track in the field, that's what they'll design. If it's track, field, drainage, that's what that's what they'll put into it. So, um, again, the uh uh exhibit A that they're asking for us to approve tonight is 96,000 for that design services, 24,000 if we want them to design the drainage. So, the drainage that goes on the east side between that and the
011parking lot. Uh, if we're going to invest in the new track and track facility, we need to protect it. So, we need to improve that drainage. I think 24,000 is probably a deal uh for them to design that. So, my recommendation would be to go with both. So, that's exhibit A. Exhibit B is for them to carry out the work. Uh when I talked to Derek, I said, "Well, why at this time would we need to do exhibit B?" They their design services and engineering and all of that that's wrapped into that 96,000. If we did not plan to utilize them for the construction, that fee would be a lot more than the 96,000. Same if we went with another engineer somewhere and we asked them to come in uh and design something for us
012and take it out to bid per se, it would cost that design service would cost a lot more. So that's why he is asking that we do doesn't mean we have to go through with it uh with uh with actually the construction part of it, but if we do this agreement says we're working with them. The way we are able to do that is they're part of and and so are we a part of a cooperative purchasing agreement. So all of their services that all of the materials are already bid out through a cooperative and we're a part we're a a member of this cooperative. So we don't have to take things out to bid that's already been done through this cooperative. So, what I'm asking and what I'm recommending tonight is for the board
013to approve the agreement and exhibit A and exhibit B to move forward with Mammoth for design services as well as uh if we move forward with construction to utilize Mammoth. As of right now, our last estimate for the track was uh roughly 1.4 million. That includes a sidewalk and a fence around the track. nothing with the field. Roughly another million to put the turf in the middle, all the drainage uh that's associated with the artificial turf and so on. And then uh if you look at this right here, there's some ads. It kind of breaks down the scope work, but there's some ads. So the a 500 and 545 seat bleacher system with a 30-foot press box concrete underneath the bleachers all that type of stuff is another uh 3/4 of a million dollars. And
014then the sports lighting if we wanted to light it is another 310. That's how they come out to about an estimated estimation of 3.2 million. Again it's an estimation. Again the scope of work has not been decided. Uh at some point we'll make a recommendation the facility committee based on uh our work with Mammoth to say hey we think we ought to do this this and this and they will put a better cost estimate together and then we'll have a do not exceed price a guaranteed maximum price for us. So in that agreement that 3.2 is kind of all of this stuff for right now. Yeah a little bit. Now the lighting um obviously at 2.4 four there and to go to 3.2 is only $800,000. That's because the lighting is considered an alternate at
015this point. Okay. But even the 545 seat bleachers and the press box, you know, we can tweak that, maybe do our own press box. And the press boxes are roughly 3 400,000. So, we can reduce the price overall. We just have to determine what the scope is going to be. But on the ad side of this, if we had them design the the u the drainage system, we might roll the actual work for the drainage system or the drainage ditch into the work or into the contract as well. So that might be an ad to the contract. So right now again just to reiterate the agreement is to utilize Mammoth for the design services and then exhibit B is to move forward if we move forward with actual construction we are utilizing them. And another,
016I guess, piece of information that's important to know, if we don't move forward, then certainly we're still on the hook for at least the 96,000 and the 24 if we use them for the drainage ditch. Um, but if we do utilize them, that is part of the contract. I mean, it's already the design services are already part of it. So, we're not paying an additional 96,000 or 20 the additional 24,000. That will be built into that guaranteed maximum price. and and maybe for the I don't know if it's would it be worth it Craig for the people that are on the facilities committee to maybe just give a summary of financially how you look at this. So what we did with Kirk and Ryan and Nathan and I, we went through our capital outlay projections
017that we have and we typically keep a running five-year total. Obviously, it's updated every year. We use the audited information. We use the budgeted information for revenues and expenditures. We have the expenditures itemized all the way down to principles, discretionary amounts, curriculum adoption, uh, technology purchases, everything that transpires throughout the course of a cycle, whether this includes a laptop or vehicle purchases, kind of goes on and on and on, has debt service in there. Um, we have all of the costs, if you will, on an annual basis. And then we included also um 1.6 million for summer projects. We didn't take anything out when we built these projections, but we included um the track and the football field um and utilized $3 million for that. Certainly, we don't know what the entire board is going
018to look at doing there, but just for simplicity sake in subsequent fiscal years, we use 1.5 million. Then we roll it out um see what we have for a fund balance at every one of those years going down the list. We are upside down for the two years. Upside down meaning expenditures exceed revenues for those two years that would take us to complete this project if we utilize $3 million as our target. But shortly after that, it starts to accelerate again. Even with our laptop purchases at 1.2 million and all the other expenditures going down through there, we start increasing our fund balance shortly after that. So yes, expenditures will exceed revenues for those two years, but before then, like they are now and afterwards, we're going to add to our fund balance because revenues
019will be exceeding um expenditures. Granted, there are multitude of projections that go in there. Um we looked at the way the statute reads right now, capital outlay grows at 3% plus um new growth to the school district. The last couple of years has been 2 3 and 2.7%. So it grows at that, you know, 5.2 5.7% has been our growth in capital outlay as far as revenue coming from the county, the local effort that we see there. So it does flow through there pretty nicely. Obviously, $3 million is a lot of money, but it's doable as far as our projections go. Working through our fiveyear plan. Um, I'll make that motion to approve. I think I think it was already done. Yeah. Where am I? Where am I? Started talking about Okay. So, let's go.
020Okay. All in favor say I. I. I. All oppose. Same sign. It has passed. We're going on to E. And we'll get there fast. Okay. Okay. Boom. Okay. Um E is the South Dakota High School Association uh East River at large representative runoff election. And um we have both two people. Britney Idy, a secondary principal at Corsica Stney and Ryan Rowinger, secondary principal at Harrisburg. I move that we vote for Ryan Rolinger. I'll second it. Okay. Any other discussion? All in favor say I. All oppose. same time. Okay. Now we're on to the consent agenda. If there's anything you want to remove, it's okay. Move to approve consent agenda as presented. Second. I'd like to add just a couple of things or chat briefly about a couple of things. Just the uh the addition of
021a girls uh wrestling coach. Again, the program's growing. Um, and we only have one assistant coach at this time. We would prefer to have uh two to much like the boys program. Uh, and if at all possible, we'd love to have a female coach in there just it helps for room checks and stuff when we're out of town and locker rooms and things like that. So, uh, that's the the nexus for wanting to add an assistant. Second one is the surplus. uh the most current surplus list that you see if you go to the attachment has grown. So it has grown to some of the things that we have in storage uh classroom uh things like tables and desks and chairs. Uh we actually have a rock climbing wall from uh a playground. We have
022uh uh some commercial uh kitchen equipment like a giant mixing bowl, some serving u tables if you will, uh some things like that. And then uh we added um uh two storage sheds. So the ones that are right immediately on the north side of the old welding shop, there's those two there. We we'd like to get rid of those. So we added those from when Jill sent it out on Thursday. We added those additional items. What we hope to do is partner with the city and we've already kind of got a blessing. We just got to work it out with McFersonson online auction. The city is doing that. that's going to be launched I think July 1st and we want to be able to partner with the city and McFersonson to have our stuff listed
023online as well uh to hopefully get rid of some of this stuff. That's our plan. I don't see the the listing of the uh rock climbing one. Is that Are you planning to That's the miscellaneous classroom. Oh, okay. We didn't itemize it. There are so many different things. Yeah. Okay. Okay. That's just what I was wondering. Okay. Well, any questions? Okay. All in favor say I. I. I. All. All oppose. Same sign. Okay. That has passed. So, we're now on to discussion to a first reading of the 2025 through 2030 strategic plan attachment. So, it hasn't changed other than the format has changed a little bit and it will continue to change uh prior to final approval. Again, just the format, not the content of it. Uh Lena and I actually had a meeting today
024with uh Shannon Bogler, who you heard from last meeting on Zoom. We had an in-person meeting today talking about uh our direction and our improvement uh uh school improvement plans uh moving forward. And I think we're pretty well in alignment with what they are suggesting. So um yeah, my recommendation is that we move forward and uh she actually said, "Wow, you guys are really moving. That's good." So uh we went from a review in March to a new strategic plan. So anything you would like to have from that meeting? Any questions? Okay. Then we'll move on to B. First reading for revision update to distri distribution of flyers advertising non-school organization activities policy 18004910. Yeah. I guess the only thing I would add, we talked a little bit about this at the retreat. Um it
025is essentially providing an online community bulletin board on our website. So, if somebody comes in, let's say it's a Spearfish City Wreck uh uh wreck department and they want to advertise a youth camp at the Wreck League or summer roller skating or whatever it might be. Or maybe it's a church and vacation Bible school or something like that. Well, it'll have this community bulletin board. Still has to go through the process to be approved. still has the same litmus uh test uh of certain things that we allow and don't allow, but we would put it on this community bulletin board uh so people could log on and see what's going on so they we'd be able to post their flyers. Now, while our general rule would be we'd get rid of disseminating or sending home
026the flyers, uh it is still possible that principles still have the discretion to send flyers home with uh with students, but our general rule will be try to put everything on the community bulletin board if at all possible. So, uh with still we won't email parents flyers. So, uh we get asked occasionally to send an email to all parents with a flyer, some type of information. Uh we reserve emails to parents for school related items. So again this is just first reading. Any questions? If I can add one thing. Our current policy 1800 on this has something about political uh signs and so on. Uh but only students are that are running for high school student body president or student council or something like that could display signs and then it just says any other
027political activity and stuff is not uh not authorized on school grounds unless again if it's a maybe it's a city or school election held at on school grounds. Um but that's all covered in a separate policy. So that's not part of the new revised policy. That's covered in under a different policy. Okay. Okay. Then we'll move on to minutes and uh can I have a motion on both A and B with the both the May 12th, 2025 and the May 19th, 2025 unless there's a correction. So moved. Second. All in favor say I. I. All post saying okay the minutes have passed. Moving on to financial reports and bills. on the all of them there A, B, and C. May I have a motion on that? Make a motion to approve. Second. Any questions? All
028in favor say I. I. All oppose. Same sign. They've passed. May I have something on the adjournment? We do adjourn. Second. All in favor say I. I. All oppose. Same sign. Waiting for you. I feel like I'm pregnant. I'm trying to throw out stuff.