001will please stand and I'll lead us in our prayer and this offer to lead us in the pledge. Let us pray. Dear gracious heavenly father, once again we come thanking you for this day and all its many blessings. Father, we're so grateful for all the blessings that you've afforded to us. Father, whether there are physical in nature or spiritual, Father, we're so grateful and uh so thankful, Father, for the many things that you bestowed upon us in this life. We know we're not worthy of such blessings, but we're so thankful that you saw fit to bestow them upon us. Father, we're grateful for this time to be gathered here tonight. Father, as we conduct the business of the school system, Father, we pray we'll do so in a way and manner first and foremost is
002pleasing in your in your sight. Father, we pray that you'll give us the wisdom and the knowledge to make the best decisions to positively impact our students, our teachers, administration, and parents, and all those impacted by the school system. Father, we pray your continued hand of safety over our our children. Father, as they go to and from school and are at school during the day, Father, we pray that you would continue to protect them and watch over them all. Father, we ask your blessings on those who are sick and afflicted. Father, there are so many in our communities. Father, so many even in our our student number, especially Mitchell BS, Father, and Evan Hayes and and all those, Father, we pray that you would bless them and their families. Give them the strength and the
003comfort that only you can provide. Father, Father, we're grateful above all for your son and our savior, Lord Jesus Christ. It's through him you've made all things possible to us, Father. It's through him we can call upon you in prayer. It's through him we can be seen as righteous in your sight. And it's through him at this time we'd ask you to forgive us of our sins and shortcomings. Guide gardener direct us in all that we do. In Jesus name we pray. Amen. >> Amen. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Want to welcome everyone to our August board meeting. We appreciate everybody being here tonight. We got a good
004crowd and we ask that you come back and be with us anytime that you can. move to item three on the agenda. And before I do, I should announce Mr. Jim Mays and Miss Vondereir are joining us electronically tonight. So, we appreciate them being with us. Item three on the agenda is approve the minutes of the July 10th, 2025 regular session as received. >> Motion to approve. >> Second. >> Motion by Mr. West, a second by Mr. Up. Any discussion? If not, all in favor? >> Any opposed? Motion passes. Approve the agenda for the August 14th, 2025 regular session. As you have in front of you, you did receive a couple of these updates today, but with some supporting information. >> Motion by Mr. Henson, >> second by Mr. Wes. Any discussion? If not, all
005in favor? >> Any opposed? Motion passes. That brings us to item five, our public comment period. I don't know if anyone signed in, but if anyone would like to speak on actual agenda items, now is the time. I'd ask you to sign in. Uh, and you can have five minutes. There should be right there. >> That's okay. >> I'll be honest. This is our first time. >> So, we'll get through it together, but uh you'll have and I don't know if anyone else wants to speak if you're all on the same Anyone else? The way uh the way Our policy is worded. Um we have each each person that signed in will have five minutes to speak. Um obviously I would ask you to be courteous with it uh with your time and your comments.
006Um if possible uh we we try not to make the issue personal. Uh but I understand that things can be at times. But I would just ask that you be respectful and each one that has signed in will have five minutes to speak. Who would like to go first? Some of you know I've got several kids in the school system. Some out already, some hasn't even started yet. I've got multiple ages. Um the reason I'm here tonight though, um I tried to contact my superintendent, a couple of school board members that I knew personally and the new principal. I spoke to him um the volleyball triyouts that went on this year. My daughter's a senior this year and um there was three I think I'm proud of my numbers. There was three three that I
007personally senior girls and one junior girl that was let go off that team. Um it bothers me for the point of they was given no reason. Um they had played for multiple years and dedicated their time to that. I'm not saying they are going to be any kind of superstars or anything like that, but I feel like when a child dedicates that much time, we've always pushed our kids to be in activities in the school or age and sports and whatever it be. Um, I feel like that builds character ready for the real world. That's one reason my kids go to a public school. So, um, when that was done, it was it was hurtful to my child and it was hurtful to me. Um, I also feel like that may have hurt her a
008little bit. She's going to be colleges. You know, I'm, you know, if I was a person looking at her college applications and I see that she had played six years of volleyball and all of a sudden her senior year she got cut. If you don't know that that child like me, I would be looking at that as why was that done and was there a reason? You know, was there something bad going on? You know, so that I worry that she um she's very stubborn, pigheaded like her mother lies the tail. uh she wouldn't go back probably even if they invited her to at this point just to the point of I feel like she's hurt badly for one thing but I do feel like there needs to be an apology made to those kids
009or I'm talking about mine some of these other girls may go back I don't feel like it was done barely I've watched those kids play from the time they were in junior high and still watching the junior high that's another issue I had they were set in freshman camp and those older girls were let go I've never seen that done in a sport. In my 30 years of being here, um I've never seen that really done it. I've seen younger ones come in, be better, and replace those older ones and older ones slide down the bench. I don't have a problem with that. You got a kid that's better player, I understand that. But to completely get rid of those kids, most of the parents that that happened to, we were all big supporters of
010that group. We raised money. We were sponsorships. We did all of us did our part. Um, I felt like if a coach would have come to us and said, "I need an all freshman team to get those girls ready." We would have helped her raise money. We would have helped her done whatever she would need to do got that done. So, I'm just really hurt about it. I don't want this to happen to one of my other children. That's the main reason I'm here. That's just my personal opinion. Um, some of these other girls as parents, they those girls, you know, if they had the opportunity to go back, they might do that. I don't know. I haven't spoke to them personally. I just know that we're all kind of heard about it. Um, yeah,
011I guess that's me speaking my piece. I I I know this coach is young. I know you have problems finding coaches in this county. I understand coaching is a hard job. I I I'm not I'm not ignorant to those facts at all. But I feel like that if she'd have put herself in those shoes, she hasn't been out of school too many years before these girls were here. How would she have felt if that had happened to her? she had a new coach to roll in and just cut her with no reason her senior year and you know I I think you know just as being an older person you would look at that a little different. You would have you would have thought those steps through before you did those things. I don't know
012what actions can be took but I would like to be I would like for it to be addressed. I would like for it to be publicly addressed not just something swept under the road I guess is what I'm trying to say. >> Would you like to go back? my daughter. I don't think my daughter will go back. She I'm I'm being very honest, she was so hurt about it. I don't really think that she would lose space to go back. Now, that's speaking for my child. Those other three girls that that got put in that position or there may be more than three, but the three that I know of, that may be a different situation with them, but I don't feel like my child would, you know, but like I said, I don't want
013it happen my my other children that are coming up if this situation I, you know, I want to stand up. This is a county and I I feel like any kid that's that's putting their time in to want to play a sport and trying that hard. And she even made the statement to me, "Mom, if they had cut me my freshman or sophomore year, I would have been all right with that. But wait till my senior year and she's played since sixth grade. That was that was a hard leap to take. You know, confidence kids why why hurt kids confidence like that?" You know, I don't understand that. So, um I haven't spoke to the coach personally. I will say that because I don't want hard feelings and I don't want it to become a
014like you said personal and I feel like it would you know I just but I do think something needs to be addressed about it. That's my thank you all. >> Thank I'm here. Um, some of y'all might know us, but I graduated from my other sister. My name is Erica. Um, we have never actually came here to talk about the situation similar to the that was here, but we're here for the same reason. Um, Carmela Reyes, she's a senior this year and she was really hurt about being out of the team. Um, she has played volleyball since she started playing together. junior high >> and then she I think she stopped on her freshman year. That was the year that dad was diagnosed with cancer. So then she she didn't play that year and her
015sophomore year she picked up um and she's been playing ever since. It was reallyful for her to be kicked out because that was something she was focusing on. she was looking for maybe to get a scholarship to go into college that maybe she could go into um she really hurt her feelings where she thinks she's not good enough or saying we didn't get a reason we also spoke to the principal here he was very helpful to Mr. Um, I was just trying to express how she was feeling. That was their concern because they get to see, you know, how she is and how she was about it. She's cried so much and she's been dealing with that. She's trying to process it still. Um, I don't know if she will go back. said that she
016will talk to her. But the thing about it is being her senior year, you know, it's like her last year, she was looking forward to it. Um, you know, probably an apology also, but the thing about it is right now Mom was saying earlier that if they do break, she gets to go back in. She's afraid that she will be put, you know, on the bench most of the time. She don't want nothing personal. It's nothing personal against the coach. We understand, you know, the whole process and everything, but we never really got a reason. What were some reasons like why? The way I look at it, this is just my opinion. Um, freshman coming in, you know, um, they have to earn the spot compared to the ones that been playing there, but I
017feel that they have all because I've been to one of the games. I've watched the videos that she has recorded and, you know, it's like I'm trying to understand too where they're coming from and where my other sister's coming from. She's really close to me and when that happened, she texted me, she called me and she was devastated about it. So, I can see how it really hurt her trying to find out why. >> Should I ask, were these two girls on the starting team? >> No, they were both on the JB. They were both playing JB, which we had no problem. They were playing and getting enjoy theelves. But yes, >> that's the only reason >> I will speak up and say Carmen played some on varsity. Carmen was very good at what she
018did. explanation trying to make it make sense where she has played years back. She started playing back in her sophomore year because we were going through a hard class year with cancer and then she picked up we got her to go back and eat volleyball concentrate think about what we're going me being the oldest one I was trying just to gather up there's four of us so I was just trying you know to gather up it was really hard for everyone and she was really looking She was trying to shop for tennis shoes and all this getting ready and then she just that's saying that he understands the situation with the parents right now that we're going through not trying to blame anybody for it but he has witnessed where she has played outside practice
019I have witnessed it too outside our house practicing trying to give it all because she was really looking forward That was my main focus. mentioning that he also understands that um there are it's hard to find teachers sometimes in a small county but understand sometimes age sometimes could be a reason why now he's not trying to say she's not known how to do her job but maybe that could be one of the things where she was looking for her picture of what was, you know, what was she going to do? Her plans were and by his decision in her other kids. And what he's trying to say is that he doesn't want this to happen to other kids because we have another one that's in sixth grade. She'll be, you know, two years she'll be
020a freshman. She's looking forward to she don't want this to happen to other kids. >> And mainly her other little sister got to hear what happened to my sister and she she wants to play volleyball but now she's scared. She's scared that she won't do good. He doesn't want the girls to focus on that or any Okay. was saying that mom's mother was a chance to go but there's been a coach a soccer coach but another thing he wants to bring up you can't mix family and um in the team. He had family members where they had the opportunity to play soccer with him, but he didn't want to do that because he knew there were other ones that were given. And even though they were family, he didn't want to offend anybody. He's sorry.
021We never been in a situation like this. really helpful for my sister with her child. Thank you. >> Thank you for being here. >> Thank you. >> Anyone else? Um, I'll say, you know, we do not publicly comment in this forum uh on personnel matters u whether it be a coach, a teacher, uh student situation, but we'll certainly take this under consideration and discuss it with principal, with coach, the director, and in light of of your comments. We appreciate you being here tonight. Um, again, I know it's tough circumstances, um, but we do appreciate you being here and being respectful, um, and and professional as you conducted yourselves tonight. So, again, thank you for being here. Anyone else in the public comment period? If not, item six, request bids for A, a new telephone system
022at Salina K8 School. B, a new telephone system at Klay County High School, T C2 rocked rip wrap line waterways at Klay County High School. Actually, she doesn't want me to say that. She say that. And D, uh, combi oven for Hurry Springs School cafeteria. Um the two phone systems, if you'll recall, we replaced uh the one here at the central office two years ago. >> Um and the two >> just got one too. Um we did on May, >> right? And so the two remaining would be at SL K and Klay County High School. Obviously that's a present safety concerns if something happens. The equipment is very old and we'd like to get that taken care of. That would require a budget amendment potentially. >> It does. It's in here >> and we'll talk
023about that later. Um, you have some documentation on the two rocked rip wrap line waterways at Klay County High School. That is something that we've been working on with the Klay County Soil Conservation Service. And there will be some uh potentially grant funding associated with that. So, we're thankful for that. But, um, we are having some issues and trying to prevent further issues with that drainage. Just if you're going into the high school there on the left running back through there and then Miss Tia, you got any comments on the oven? >> Our springs combi oven is no longer working. It went down last year and so we budgeted in to get that piece of equipment and I thought I'd go ahead and start getting bid specs and try to get that started as soon
024as possible. >> So again tonight this is just requesting bids for these items. >> I make a motion to request all by >> second by Mr. Any discussion? If not, all in favor? >> Any opposed? Motion passes, Miss By. I do think we lost Mr. May. Sorry. Item seven, consider quotes for a universal screener assessment program. body. >> This is something we've been using already and this time it has gone over $10,000. So, we had to bring it forward. But it's a testing system that we use to do a benchmark assessment three times a year to see how students are doing towards reaching the end of the year assessments or the end of course assessment. We can not use it for K through eight TCAP. We can make predictions on how they're going to do
025who needs extra support if they need RTI. So, it's a a test that we used to test in three times a year to get an idea about how the progress students are making. So, we have three uh three quotes here. This one that we have been using for the last close to 10 years is the NWA map assessment. You probably heard us talk here in in our meetings about map assessment. So that's what it is. This is just two other similar products that we could use. The NWA is a little bit more expensive. I think in the same ballpark as the other two and it like I said we have we can go back and look at our past scores past years they keep records of that so that we can go back if we
026need to to compare how we've done that so >> so we already know how to to get this right we're trained on this particular assessment >> three is one Yes. >> I'll make a motion to go motion by Mr. Second by Mr. Cheryl. Go with quote number three. NWA our current service provider. Any discussion? So, no issue with that. Right. >> Again, we have a motion on the floor by Mr. Upton, second by Mr. Cheryl to go NWA, our current service provider. If no discussion, all in favor? >> Any opposed? Motion passes. Item eight, approve the school budget amendment for beginning fund balance July 1, 2025. You have a copy of this amendment in your packet. If you recall, I think last year was the first year we had to do this as a recommendation
027from audit. um the budget that u we present to the county commission um at the point when we do that obviously uh they desire to get our budget early before our uh our fiscal year is over with. So the budget that we present is based on a projected fund balance and different things. Uh so it was recommended that we go back and make a budget amendment u after all that's the prior year finalized and that's what you have in front of you at this point. >> Motion to approve amendment motion by Mr. Web. >> I second by Mr. Any discussion? If not, all in favor? >> Any opposed? Motion passes. Item nine, approve the 2025 2026 general purpose school budget amendment number two. Ashton's on the roll. We got two. This is our second amendment.
028Um, one of those we we discussed just a little bit already. Um, with the phone system, but Ashley, you want the highlight? >> Yes. I I went ahead and took the phone system out of if I if we had the phone system was at, we would have put it in the budget. We got the in July that they were worried about the security issues with it and it was not going to get any more software updates that it was just an outofdate system. So I went ahead and took that out of the fund balance um because I would have budgeted that to begin with and I don't really know where I have money left yet because we just got started. Also um forgot to add in the inservice staff development line item in food service.
029Um I had it on the budget page but I did not include it in my Excel total. So I'm putting that in there out of that. The other part is has to do with the special ed maintenance of effort. Um, with all of these federal changes that we've been seeing, um, they are really looking hard at the special ed maintenance of effort. Uh, for whatever reason, probably 30 years ago, um, some of the people in this office had a piece of bookkeeping out of that. Um, so those people we have moved back into the fiscal services line item and we've taken them out of special ed. I have contacted the state on that, explained what they do. Um, and they have approved me to move that and said they understood that the other districts didn't
030always have some of that in there and they were having problems across the state. So they are going to allow us to move that out which keeps us from having to worry about them keeping up with their hours. So what that means is if I if I work 40 hours a week and I spend two hours on special ed, they want you to document that with a par. And so that's very difficult in the roles that these people have and there's just no reason for us to do it. It's all inside my budget. So it's just a matter of moving it from one line item to another and we're just going to pull it out so we don't have to deal with that. by Mr. Cheryl. >> Second by Mr. West. Any discussion? >> If
031not, all in favor? >> I. >> Any opposed? >> Motion passes. Brings us to item 10. discuss insurance premiums for 2026. Um, in your packet you have a copy of the defined contribution amount that the board of education will make for employee insurance depending on the type of plan and that that's chosen by the employee. uh we had a meeting with uh our teachers association on Tuesday night in collaborative conferencing. You'll recall we sat down uh anytime we're discussing these defined contributions contribution amounts are contained inou. So we sit down with them and discuss how we can split the increase. Um this year the increase was approximately $64,000. um on the state plan. Uh currently we don't have a lot of options. You know, the last few years we've had some options whether we were
032on a private plan going back to the state plan, but uh we have to remain with the state plan this year. So u we've had to consider the increase. you know, about $64,000 in total um for the policy. And uh based on our efforts from collaborative conferencing, um the board members present and the teachers present agreed that the board would take 75% of the increase and the teachers premiums would increase approximately 25%. One of the schools of thought there was that uh ultimately the percentage on average that the teachers were paying uh from year to year was the same. And when I say that I mean uh the board is currently paying on average it doesn't work out this way for every individual or every policy but on average systemwide the board pays 68% of
033a employee insurance policy. So by splitting the increase the way we split it, the board still continues to pay approximately 68%. Um and so that was the results of our discussion on insurance for theou and I would ask that uh you have a copy of the defined benefit contributions in your packet. I would ask that we could approve those tonight. Uh I would also say based on state law we don't have a lot of choice at this point because it was agreed to in our collaborative conference agreement. So I made the statement that I would do it. So I'll make the motion. >> I'll second motion by Mr. Cheryl, seconded by Mr. West. Uh we'll say again we certainly appreciate everyone that was in attendance. We had a a good group of teachers that were
034there. Um, and we asked a lot of them. Uh, we asked them to come be with us another hour that night or hour and a half. Uh, and they were very gracious with their time and appreciate their insight and their consideration as well. So, we have a motion on the floor, Mr. Cheryl, seconded by Mr. West. Any other discussion? >> If not, all in favor? Any opposed? That brings us to item 11. Discuss and approve the amended 2023 2020 through 2026 memorandum of understanding. Um the insurance premiums that we just passed as a final contribution amounts will be contained in there. I would uh we wanted to put this on the agenda just so we could discuss it, but I would uh ask the board to entertain tableabling u this motion for the very reason
035that >> I'm sorry >> uh yes sir as far as passing theou and the reason being is that one of the other discussion items uh in our collaborative conference session was uh related to policy with employee lead. Um we'll discuss that in just a moment and item uh 14 but uh our board policy will require two meetings uh to pass that. So I don't I would not want our policy to contradict the memorandum of understanding. >> I move table. >> Thank you sir. Motion to table item 11. >> Second motion table Mr. Hson seconded by Mr. West and we'll bring this before you full uh agreed upon memorandum of understanding Lord willing next month. So motion to table by Mr. Henson, seconded by Mr. Webs. Any discussion? If not, all in favor? >> I. >>
036Any opposed? Motion passes. Thank you. And we'll discuss a little bit more of that in just a moment. Item 12, consider the following trip request. Clay County High School FFA to do for Cultivate Emerge Conference from November 14th, 15th, 2025. Current Spring Junior Beta Club, the Operland Hotel and Convention Center for State Junior Beta Convention from November 23rd to the 25th, 2025. Salana K Junior Beta Club Operland Hotel and Convention Center for the State Beta Club Convention from November 23rd to 25th. Dlay County High School FFA to Markersboro for the Tennessee Leadership Conference from January 23rd to 24th, 2026. E. Clay County High School FA to Gatlinburg for the state FFA convention from March 23rd to 25th, 2026. A play County High School FA to Martin for state veterary science contest from April 17th to
037186 and G High School FA leadership. >> Is it possible the same student all five of those trips? >> All five with FFA. Yes, sir. >> There's one exception on there. There are a couple of those that are green specific as opposing. You will notice that a lot of those are actually not during class time or they're a Friday that we would leave early in a Friday, Saturday type scenario. Um, state convention this year is on spring break again. So, it won't require students to miss any. A little harder on us, but better for them for sure. Um, so one of those is also during the summer for camp. So, those should be all of our overnight trips for this year. >> I really appreciate you getting that all in one agenda, too. Well, I
038never know if that's a win or a loss. >> Well, >> with me, it's definitely a win because, you know, there's a lot on each agenda and then when you start putting those trips in too, of course, one of the questions, you know, we're going to ask, you have enough chaperone. >> Yep, we're good. >> You're good all the way around. >> Good all the way around. >> I'll make the motion by Mr. Cheryl, second by Mr. Hans. Any discussion? Again, thank y'all very much. >> I took some of those trips a long time ago. >> We're certainly glad they're here with you, too. >> Motion on the floor by Mr. Cheryl, seconded by Mr. Henson. Any further discussion? >> If not, all in favor? Any opposed? Motion passes. Item 13, consider the 2025 2026
039fall winter sport non faculty volunteer head coaches. You have a copy of those head coaches >> and you ask for training and background checks. >> Yes, sir. >> Do you recommend all of them? >> I do. >> Motion to approve. by second by Mr. Hans. >> Any discussion? >> I just want to make a comment. We couldn't have any of these sports without some of these volunteers. That's for sure. Certainly anybody [Music] motion on the floor by Mr. West seconded by Mr. Henson. Any further discussion? >> If not, all in favor? >> Any opposed? Motion passes. Brings us to item 14. Consider the following policy on first reading. A revised policy 5302 earned sick earned and sick leave policy. Um this will also be reflected in our memorandum of understanding that we discussed briefly a
040moment ago. Um and the the goal here one was to get some clarity between our memorandum of letter standing and board policy. Uh it wasn't always it wasn't always clear um how to apply some of these policies and standards. Uh it was presenting a nightmare for HR for accounting. Um, and so we sat down with the teachers and proposed to them uh what our attorney had suggested and u I believe you have a copy of that attached uh to the policy in your packet and u so he he provided us some wording some guidance and u then that guidance is now reflected if you're looking at that revised policy it's a lines lines 11 through 14 on this polic Um some uh questions arose in our uh collaborative conferencing session. I think those have been
041addressed as well and to the satisfaction of the teachers and everyone present at that meeting. So this policy reflects those and would be uh something that we could administer fairly and consistently across our system. PSBA, >> correct? >> Um, this is a policy that's very similar and I don't know quite frankly they uh they provide the same service that they provide to us for several systems. Uh this is a very similar policy now to three surrounding counties and >> Jackson making is very much more detailed than ours. It has some other things in it but not something that the collaborative team wanted to address. And uh the one other county we discussed in our meeting was Overton County and they have yet to address theirs, but they're having the same issues that we were having
042to be able to apply them consistently and and fairly equitably with with staff. So hopefully this uh this amended policy, revised policy can address that situation. Motion to approve. >> Motion by Mr. West. >> Second by Mr. Cher approve on first reading. Any discussion? >> They were quite frankly thought that we were doing a lot of this anyway. Some of them get a motion on the floor for Mr. West, seconded by Mr. Cheryl to approve this policy on first reading. Any further discussion? If not, all in favor? >> I. >> Any opposed? Motion passes. Item 15, consider the following policies on second reading. I'm just going to say A through X. Y'all heard me talking enough, but this is second reading on these policies. Uh you do have a copy of those. We passed them
043last meeting. If you recall, a lot of them are in response to Tennessee code annotated state law changes that went into effect that would affect this school year. Um there are >> yes sir all through TSB >> motion by Mr. Henson seconded by Mr. >> on second reading any discussion. Again motion on the for Mr. Henson seconded by Mr. Upton for second reading. Any further discussion? >> If not all in favor. >> Any opposed. Motion passes. That brings us to our principal report. Mr. Maxville is unable to be with us. I didn't know that just a moment ago. Uh he's he's sick and in the hospital. ask you to consider him and his family and pray that you would at this time let Dr. been really busy starting the school year just like everyone else.
044We're phasing in. Kindergarten's here now and prek is slowly phasing in. We have noticed our numbers are down a little bit from looks like majority of those are going to home school, not going to other systems. So, I'm hoping we'll hit 200 by the time everything happens. Uh Monday was interesting day. We had a slight bus accident. All the kids were fine. They handled it fine. Men said when they got there, some kids were asleep. So, it didn't phase them at all. Uh, and then a couple hours later, we had a broken water line in the upper hall. Took part of part of a work room and three classrooms, but I'm telling you, people jumped on it really fast, put humidifiers in there. Next morning, you couldn't tell what happened at all. So, I want
045to thank everyone for that. as our own Josh held a meet and greet on Tuesday night and he's hosting another one on Saturday. Let people come by and meet him and discuss what he does and uh just a good community outreach thing. Making some minor changes at the school, but most all of it's in regard to school safety like visitor logs and name badges and being escorted things like that. had her first drill today and added some signage in the building as well. >> Is there any questions for Dr. >> Dr. um want to recognize I know we've already spoken about it but our FFA members that are here today these are some outstanding students um you know one of them even have Mr. Hans in the building earlier with an umbrella when it was
046raining. Um, as you can see by the list of trips, our FFA group is very active. That's one of the first thing I appreciate, like what you said, first thing on my desk was a stack of trip requests. So, I can sign all those at once. So, appreciate Mr. and Miss Crackhead for being active. They're active through the summer and like she said, a lot of these are on the weekend. That's a that takes a lot out of their time, but Uh but they'll do a good work with the kids. Um want to mention that uh a change this year is TCAT. Our TCAT in the past has gone morning to Livingston then come back and then there's an afternoon group that goes. This year they were uh Miss Brook spoke to them and and
047they were willing to accommodate us with uh just taking one trip. So every student is going over the morning and coming back for afternoon classes at the high school. So, and that's working out well so far. Um the uh one more thing I want to talk about is the AIRS Institute. I know you guys are aware they're they're in our building, but I just want to give you an update of what's going on with them. And uh this will be a monthly thing. They're very active. Uh a lot of districts like to be a part of have Bears and students in their high schools. Um basically what they've done They place people in our building that's going to work with our seniors directly. You know, in the past we, you know, we we try to
048do that ourselves, but you know, everybody in the building has a job and we try to wear extra hats to go help students with these things. But we have people now in our building to go directly to the students and that's their that's the thing that that's the one thing they're doing is helping them plan how to get out of high school into whatever it may be a trade a four-year school um whatever the case may be. So they're supporting them with filling out applications of all different types um getting financial aid and identifying what pathway they want to go through. Uh and they follow them all the way through employment. They just don't try to get them out of high school. They follow them if they go to college. They try to stay with
049them and advise them until they get a job. So, you know, that's great. Their September focus is on college applications and visits. I'll update you on where all those are next month. One thing they're already doing is they're going to the uh upcoming college fair August 27th. All of our seniors will be able to attend. And this time of year, you know, most schools are they're beginning the process of trying to get seniors to go out for Tennessee Promise and get their federal student aid IDs. We have already and that that those are due November 1st already. Their institute has helped 71 of our 73 seniors complete that process. So, and the other two is just a special situation. They may have already this time. Would any members like to speak? >> It's a little
050early in the year. >> Oh, that's okay. These girls are eventually Okay. So, I just want to say um I hope you all like our floor and I'm in the floral design class with Miss Manda. It's great. I love it. I If y'all know anything about me, I work for Corner down on the square. So, that's been what I've done for the longest for probably since I've been in high school. So, I hope y'all enjoyed that. Sorry it got wet. The monsoon got Miss Amanda. But, I just want to thank y'all for everything that y'all do for supporting us. Um we really appreciate it and has done a lot for me and Mr. and Mr. K. I don't know what I would do without them. They have really helped us out a lot these last
051four years and just agriculture means a lot to me and I didn't realize that until I got into their classes and thank y'all for supporting that and letting us do what we're going to do. >> Y'all look sharp. >> Thank you, Miss Brown. Thank you for the foil arrangement. >> That will bring us to our director's report. That was the first thing on my report, Miss Amanda and students, is the beautiful floral arrangement. When Miss Amanda called and asked me if they could do that every board meeting, I told yes, we welcome that. This is beautiful. What a what beautiful fall colors, too. Um, I I would also mention the bus accident with bus 25 in Hermit Springs community Monday night. It was most impressive to me when I got on the scene as quickly
052as I was notified. uh just the way everybody was behaving, the school personnel, the volunteers. We had so many people there that already had the the the names of the students, phone numbers, everybody just chipped in. And that whole incident, you know, praise the Lord, there were no injuries. We're very thankful for that. But we got all the kids back to the school. The parents were there and we only had to deliver one child home because there's just no transportation. But everybody helped out. I want to say thank you to the community, to the Klay County Sheriff's Office and THP and everybody. It was a wonderful response. Thank you all very much. Um, and again, I wanted to mention we're very blessed, like Mr. Dr. Tinsley said, we're blessed to have the AIRS Foundation in
053our school. They are up on it of acquainting our kids with everything. They're promoting military, jobs, college, work, just anything. They're promoting a career for after high school. and they do again the follow through which is wonderful. Um Benji, uh Ashley and I went to the county commission meeting this past Monday night, August 11th. Uh the Klay County Commission passed on final reading the school's budget for 2526 school year. We're very thankful for that. We're very proud of the relationship that Klay County School System has with uh Mayor Reagan and the county commission. It's a wonderful atmosphere and I sincerely appreciate it. And I was checking all of my notes here. Um, I have done an update again, ladies and gentlemen, to the director's report. I am not going to read all of the items.
054This is for your enjoyment reading later, but I have had all of the department heads to update the board members in all of the specific areas. Miss Betsy, I do want you, Miss Betsy is our federal programs person. If you would, Miss Betsy, just give the board an update. We've got wonderful news in this arena. >> I think last month when we were here, we knew for sure that our title one money and maybe our idea had was going to come through, but we were still concerned about title two and title. But anyway, we have heard that all of them are uploaded into plan and available to be re for reimbursement now. And we did have a few cuts, but more more increases and cuts. Uh, title one got about $50,000 more than last year.
055Two got about $12,000 more. And then there was a small cut in title two, I mean four and special funds. We were a little surprised that there was a cut there, but it was about $7,000. We're very grateful for all that good news. Yeah, it's good stuff. >> I mean, when a month ago, we were really concerned cut. So, >> yeah. Um, board members, also, we have an updated all of the personnel in the entire Klay County school system at your convenience. If you have any questions, if you're like me, I just keep it in my folder. when somebody calls me or I have a question, I look up this piece of paper and I can give the answer. You know, it's hard to know all of our new people. We all struggle a little
056bit with that. So, I hope this is convenient for you board members. Okay. >> The last thing I do have in your Yes. Go ahead. >> Right now, we're doing really good. Right, Derek? >> As far as I know, >> yeah, as far as we know today, we're doing really good. Really good. And we had one class at Hermitage Spring School that we were thought we might be closer. We hesitated a little bit and as I told Miss Misty the first day of school, we had to go count heads and the heads are just 22 instead of 25 right now. So, we're in good shape with first grade. Right, Dr. T? >> What's the total enrollment countywide? >> Well, that's on your update, ladies and gentlemen. If you'll look at your page there. Um, >>
057yes, Derek, answer that question. >> I don't have it in front of me. It was on >> here. >> Yeah, it was over a thousand. That did incl That. Yeah, that does include prek. That does include prek. >> That will go up after September 16th when the next round of prek can legally enters. But >> no, it is not count. That's very >> I think our Tissa number is somewhere around 950ish. >> Wow. >> A little bit less. That's about 30 less, right, Derek? >> So, we use 40 kids. What you're saying >> depending on where you put them in the right bucket. >> In the right. >> Yes. We don't need them. We're going to send this over for another teacher. Right. Dr. T. >> Uh board members, again, in your packet, please Look
058at the last sheet. I think it is in your packet. It looks like this. This is the sheet that Ashley, some of the central office staff, some of the principles. We have put together just a wish list for everybody's we're just planting seeds for you of projects that we think are needed. Um, as you all know, we've been very blessed, at least for the last three or four years, to accomplish big ticket items that come from some free money we've had. Our new CTE building at Klay County High School is within days of being finished. They're waiting for some cabinets and stuff like that. You all know the holdup sometimes, but I want you just to look at this when you can. Um, some of these are small projects, some are are extremely large, some
059could be hundreds of thousands of dollars. I can tell you that my personal first choice, and we're hoping to have it in front of you all at the next board meeting on a bid approvement, will be the window replacement at Hermit Springs School. That's a personal ticket out of my of mine. We've got to get done. Um, but you look at there, just look it over. You see, we've got lots of needs, but we have really thinned that out. if you all remember a list that was compiled about five years ago and we we already have plans to do several of these this school year. So look it over if you have any questions. I'll be getting with the new principles again and we'll meet again and see if they can come up with other
060needs. We try to stay on top of this. Any questions or concerns about any of this? Ashley and I met with um the Tennessee Department of Transportation representative a couple of weeks ago uh about the road that's coming through and we'll talk to you guys at the proper time. Okay. Thank you all so much. >> Any questions for Mr. Monroe? >> Uh one housekeeping item I would ask to consider our October board meeting. Currently, it's on October the 9th, which will be there second Thursday, which is traditional. Uh, however, that is during fall break. And so, when that happens, typically we will push that back, move that around just a little bit uh to accommodate that. That way, uh, our teachers, feeding teacher has to be here, whatever, student, it wouldn't impact them. Uh, what
061would the board like to do? Uh, we could push it back to the 16th. That suits the board. Push it up. >> Yes, sir. That' be October 16th. Move the board meeting from October the 9th to October 16th. >> We can move it up. >> I got my phone. if we do it the second if that's better as well. A lot of times in October we push that back because of ourou and our insurance premiums, but this year we won't have to do that. It's a little easier to be able to address those issues since we're on state plan. While we're waiting for Nathan's phone to come up, might want to mention the board is always invited to the calendar committee meeting. I believe that's >> Yeah, next a week from tomorrow, next Friday. All
062four members 100 p.m. here in the board room. We'd be delighted to have you. >> I move we move it to the 16th of October. So, we have a motion on the floor of Mr. Henson, seconded by Mr. West to move our October board meeting to October 16th. Any discussion? If not, all in favor. >> Any opposed? Motion passes. I appreciate you guys being flexible on that. I know our faculty and staff do as well. Any other items that need to be considered? Any other business need to be considered at this time? >> Motion to Mr. West. Second by M. I believe all in favor.