001Before we do, Mr. Mountain's going to lead us in our prayer and then Mr. Upton will lead us in the pledge. If you would, let's pray. Kind and gracious heavenly father, we come to you at this time. Thank you, Father, for many things that you bestow upon each and every one of us. We're continuing our thanks, Father, and having brother up to back with us, Father, and the health that has progressed. We're so thankful for that. Heavenly Father, as we conduct our business tonight, we're Father, for the the Thank school system. I pray that we do so, Father, in a manner that would ultimately be pleasing in your sight. I pray that we consider the children, the staff, everyone that's has anything to do with this school system. Father, I pray that you help us
002to be mindful of their needs. Father and what we can do to to help them, Father, most importantly, glorify you. Father, I pray that everything we do here tonight, Father, will be accordance to your will. Most importantly, we're thankful, Father, for your son, our savior, Jesus Christ, who shed his blood upon that cross for the remission of our sins. It's his name we pray and ask. Amen. >> I pledge algiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Thank you. Appreciate everybody joining us tonight for our July board meeting. Move to item three on the agenda. Approve the minutes of the June 17th, 2025 registr. Any discussion? If not, all in favor? >> I.
003>> Any opposed? Motion passes. Item four, approve the agenda for the July 10th, 2025 regular session as you have in front of you. >> Mr. I second by Mr. >> Any discussion? If not, all in favor. >> Any opposed? Motion passes. Brings us to our public comment period. I don't think anyone's here. for public comment or sign in. Item six, consider the 2025 2026 SDHA. You have a copy of the student disciplinary hearing authority members for 2025 2026 and your packet chaired by Mr. Edwards, vice chair, Mr. Church. I'm sure they all volunteered. >> I'm sorry. >> I said I'm sure everybody volunteered. >> There was I had to I had to cut some people. >> All right. >> I make a motion to approve. >> Motion. Any discussion? >> If not, all in favor?
004I. >> Any opposed? Motion passes. Item seven, consider the 2025 2026 fall sports non faculty volunteer coaches. You have a copy of those coaches and volunteers in your packet as well. >> Mr. W think Mr. M was afraid he was going to have to speak ask him some questions. He is he is traveling for work I believe. Have a motion by Mr. West, second by Miss Weir. Any discussion? If not, all in favor? I. >> Any opposed? Motion passes. Item eight, consider Extreme Cloud IQ Pilot Tier 0 and Extreme Cloud IQ Pilot Tier One licenses for internet connectivity equipment piggybacking off the Seir County Schools contract. you have a copy of that contract central technologies and I believe this is something we've used before is when we upgraded all the internet connectivity that's the switches
005the access points the routers back in 1920 they came with a 5-year license as part of that purchase and that has expired so for our internet to continue to work beyond the end of September we've got to renew these licenses to have connectivity for our teachers and students in the classroom Motion to approve second. Any discussion? If not, all in favor? >> Any opposed? Motion passes. Item nine, consider the following policies on first reading. Secure your ears and all that. I'm not going to read all those. We've got them in front of us. I would call your attention there. There's one new policy 1.1021 student board members. Um, and then the rest are revised policies. All of those are result of TSBA and recent changes to state law or suggestions by TSBA as far as
006the revisions. Uh the student board member as part of it would be part of our policy. Uh if we wanted to proceed with that, we could. Um it would be a student probably high school student. There would not be a voting member of our body, but they would attend meetings. That's other systems, other boards are doing this around our area. It's it is permitted to have not something we have to do, but there may be someone that would be interested in. And that's something you guys want to consider, definitely do that. And I think probably high school principal and thought maybe even Mr. Matt brings a bunch of kids a lot of times to our meetings either through FFA or some of his programs. Some of those children might be interested in a position but
007they would be a resource ideas as well participation. This would just establish this policy to allow us to do that. Uh couple other things I wanted to mention as well. Um our if you look at item S, revised policy 5.305 family medical leave. Um we have made some revisions to that locally over the last few years. This does incorporate those provisions. So it is approved by TSBA, but we kept our local language as well. We have a handful of those over time. >> Does it take anything? >> No, it just that's a slippery slope. We tried to clarify the uh situation as much as possible so we can apply it as fairly as possible in all situations. >> The biggest change on that was the paper is inside that law change to where you have
008to be an employee for a year before you can get it. It's just legislation this year. So it's not anything we have a choice to deal with. And then >> that's fairly new anyway. >> It is. It was only one year in and I think they was just working out in the law with the problems that they had. The other thing was that you had employees across the state that were you had a year to use your six paid weeks and you were able to do that however you saw fit as long as you submitted the notice within 30 days. So um you had across the district you saw anything from I'll take three weeks here and three weeks there. I'll take my whole six weeks at once. I'll take every Friday off for the
009entire year. Um it was a scatter. So I imagine in those larger districts that it was an absolute nightmare to keep up with over a year and then when people transfer to other districts they would have to see how many days they had from this district and how many days were left in this district and it was just a nightmare. So they're saying now you have to take it one week at a time or all six weeks at once. So >> Mr. There was anything else we need to pay particular attention to in your opinion >> legislative changes that some of those they just affect one sentence or something and it's this first reading I'll make a motion to approve first. >> Any discussion? If not, all in favor? >> Any opposed? Motion passed. That
010brings us to our principal report. Mr. >> Maxfield, summer school went really well. I think everything was good. We had good participation. Kids really enjoyed it. We got to take care of therapy. They had a really good time. Uh the building is al almost completely finished with the sticking and waxing the floors. Uh want to express my appreciation for teachers again who have come in over the summer and are coming in now and getting their rooms ready and you know when they probably late but I'm glad they're coming in getting everything sorted and ready to get ready for the students here in a few weeks. I also want to thank Miss Teresa King, Miss Tona for all their hard work this summer and moving all this stuff but a lot of hard work and I
011appreciate them. Also want to welcome Miss Teresa King to our faculty. She is now a custodian as of July morning. And we want to thank the maintenance crew for all the hard work getting the playground ready uh for our students. >> Thanks, sir. Any questions? >> Um I've been getting settled in last couple weeks there in the office. Just looking forward to getting the year started. Um about the only thing I'm aware of, I did talk to Mr. Craig. They had a real good week last week at FFA camp every year for all those kids. >> Hit the ground running a couple weeks ago. Uh working on updated registration packets. Uh schedules are almost done. Got to wait till Misty gets back to finalize some things that they worked on before I came on board.
012Uh everything seems to be going fine. Meeting and greeting as people come in uh working over the summer. Uh it's pretty good learning curve, but uh we're going to get there. So looking forward to it. Any questions? >> Glad to have you fellas on board. >> Mr. I'd like to for all of you to call I'd like to call your attention to you've got a couple of things in the bottom part of your folder and I'm going to do this with the help of all the central office staff every month and this is just an update of everything going on in the Klay County school system. Um BJ and Ashley and I took the school budget to the Klay County Commission. All went well. They're very very supportive. We sincerely appreciate the support of the
013Klay County Commissioners. We expect to go back in early August for the final commission vote. We've already the planning was what we attended earlier. We have received the final TISA allocations from the Tennessee State Department of Ed. The numbers are very similar to what Ashley has presented to you guys earlier. Our ADM is currently down to 979.90 students. Uh, and again everybody, but the most important thing I want to do tonight is to introduce, as you all have already seen, Dr. Pat Tickles and Dr. Gary Tinsley as our two new principles. We are so proud to have them and know that they're going to be hardworking and and do a good job for us. Klay County High School has been awarded the heirs scholars program. Um we are so proud of the Governor's Rural Education
014Foundation. Klay County High School students will begin to receive support from the AR scholars program beginning immediately. U as a matter of fact, the two folks are going to training I think next week all next week and they will be in Klay County High School. They have a classroom in Klay County High School and it's all the goals are college and career readiness. So if you have any questions about if you all have students or family uh heirs foundation folks are going to do a good job in getting our students college and career ready. This program places full-time trained counselors and advisors in Klay County High School to provide students with individualized guidance beginning in the eighth grade. And they hit the seniors hardest every year with college applications, completing the FAFSA, and everything getting
015ready for post high school. Miss Tia Arm, school nutrition supervisor, wanted all of you to make sure you understood. Clay County students, grades preK through 12, nobody pays for any meals. Not for breakfast, not for lunch. All of our students eat free every day. And we have, I think, that grant for another three years, right, Ashley? We've completed one of four years. Is that correct? Um, I want all of you to know at this point we have four vacancies for coaches. Rob and I struggle with coaches every day. We have an opening at Hermitage Springs for a cheerleading coach. We have an opening at Hermitage Springs for a volleyball coach. If any of you want to do that, you're hired tonight. Okay. At Klay County High School, we have a boys tennis coach vacancy and
016a girls tennis coach vacancy. Of course, those spring sports, we've got some time to work on that. If you'll focus your attention on page two, please. Our federal programs and compliance. Miss Dancy and I have received a letter, and I think Benji received it, too. Miss Betsy, why don't you just inform them a little bit about what our letter told us we received in July? >> The letter came from the department, the Tennessee Department of Education that was based on the that have been received from the uh US ed saying that they were looking at some of the uh different programs and that there they would some of them had been placed on a pause and and when it's on a pause we cannot make any kind of we can't spend any of the money
017basically. Now, fortunately, that's not affecting some of our larger amounts of money like our title one ad part A, which is somewhere around $450,000. As far as we know right now, that's still on we're still on board to receive that. Um, also our our special ed, those those programs are the ones that they say are able to be used and they're not pausing the money there, which is fortunate. But the ones that they are pausing is our title 2 a, which is for professional development for our teachers, and it's where we pay our reading coach salary out of. And then also title four, which is how we have our after school 21st century program at Salani K8. They they are the two that we feel like we don't know anything but we feel like those
018are the most likely ones to be cut that would affect us off the so our after school program and then our our reading coach salary but we have no idea when they might come in and say things because they do that sometimes they give us a preliminary allocation to our budget round and then sometimes as late as January they'll come in with the actual allocation. Last year we were cut about close to $20,000. Of course that's but that's still a lot when you've been planning all year that you have this amount of money and then they take it. So it's not unusual sometimes for that to happen. So even though the other thing that they're saying that's not been said before is that we should only spend as close to 112th of our budget each
019month and not you know go in at the beginning of the year and spend a high percentage of money because come back to so when you're looking at this and you see title one part C that's not our title one That's like the migrant program money. We really don't get very much for that because we don't have migrant students. So, it's title one part A that is our big funding title one program and we still are have access to our title five which we do use for some teacher assistance. So, we're hoping that sticks stays with us because we need those in our RTI programs. budgets that you guys do not typically see. They're all approved through the federal and you have to get them to approve it and then mis on it. So, um
020but they they will absolutely hurt us if they go away because they're positions that are supplemental. We get funding maybe eight teacher assistants in the way to be and you know the other eight may be from her title one funds for a school. when when that happens and if that happens it is absolutely going to hurt. Hopefully it won't. You know, best case scenario, they pause it, they look at it, they decide in our district that we need all that and we're absolutely receiving what we should be and we get it. But worst case scenario, we're having to evaluate our staff. >> Thank you. >> Unknown territory. >> Unknown. That's the question. It's unknown. During the 2025 legislative session, Governor Bill Lee and the Tennessee General Assembly included a one-time nonrecurring investment of 20 million
021in school safety grants. And um we have not heard yet, Ashley, is that correct? What Klay Countyy's portion is? It'll be based on our student numbers. Correct. Um April Abbercrombie, uh she has been here this spring with Miss Kim and Miss Amy and she has surveyed an assessment of all of our safety features in all of our schools and facilities. Uh, new numbers have been placed above the each interior door and each exterior door and all the windows in case we do have a tragedy. The local law enforcement will know where to come to that we these girls have been working extremely hard for a year in getting all the plans to the sheriff's office, getting everything coordinated. So, you know, um, heaven forbid, but if we have something going on, at least the the
022police officers will know where to find what's going on. Hard corner decals have been added to every classroom for students to know where to go in the event of a hard lockdown as part of the safety in the special ed. Miss Alicia Daly is um working. She's had a three-day comp training uh and all the special ed teachers for valuable strategies and support. Uh and you can see there um all of our special ed funds. Um we we we depend on those so heavily to take care of our students with IEPs. Coordinated School Health Program has partnered with the Klay County Health Department and the Klay County Anti-Drug Coalition to introduce vaping prevention education and vaping stopping information to multiple grades in our schools. And Rob has been working with the American Red Cross to
023set up blood blood drives at Klay County High School. Um, our curriculum and instruction from Miss Misty kindergarten through 12th grade students will experience updated science standards within the new Tennessee adopted science curriculum for this coming school year. Kindergarten through 8th grade students will receive SAS science textbooks and materials. And I think that's what's outside this door that came today. Uh so we've got lots of new textbooks uh at an extreme cost and say and all the principles are really good about helping us take care of the text books. Our summer camp, we've included some pictures there for you to let you see some of the things that went on during summer camp. We had another successful summer camp, but that's a a a lot of hard work to put together and keep running. our
024athletics. The football stadium bleachers have been pressure washed by the Klay County Sheriff's work crew again for the up getting us ready for the upcoming football season. And Mr. Edwards has attended the TWSAA training regarding the one-time transfer rule. We're anxious to get into that, aren't we, Rob? We are currently seeking candidates to fill the remaining coaching vacancies that I've already mentioned to you all. Miss Misty has given you all this update for the third grade uh ELA update since the summer camp. Um most of our kids that attended summer camp, they're going to be allowed to go on to fourth grade with tutoring during the fourth grade. The technology update there, guys, is there uh at the bottom of page three. Derek, do you want to go over any of that with them? Just
025let them read it. Okay. >> All right. Um that last page is what Miss Betsy was telling was telling you guys about all the federal projects our staff along with all the the principles. The next thing you guys have in your packet we have compiled and this was accurate as of yesterday for your information. This is notice the first sheet is Klay County or I'm sorry is Salina K8 faculty and staff. I asked the principles and everybody in this office to include everybody that's within that building. you know, the cooks, uh, everybody that's in that building, teachers, teacher assistants, and their assignments for your all's personal benefit. That's page one and page two. If you'll notice on the the second things, Hermit Springs faculty and staff, uh, and Mr. Tickles has been working with the
026central office staff to put all this together. Klay County High School is next. Thank you all for that. And then we have added the next sheet, the central office staff, and tried to put them in categories a little bit that you all understand. And this time of the year, I want to say a special thank you to Ashley, Wendell, and Chelsea, our finance office. It is incredible what they do the entire month of June just to get everybody paid, get all the bills paid, to get all the books closed out by June the 30th. And then all the summer camp stuff doesn't finish until June the 24th. So they've got then from June the 24th to June 30th to take care of all the things that's involved with summer camp. It's a lot of stuff
027and it takes uh they just work night and day. Have to work a lot of overtime to accomplish that before we can roll everything to July one. So Ashley and your staff, we sincerely appreciate all your hard work. And again, we put these in categories for your benefits so you know who's doing what. I thought that might be helpful to you. If you have any questions about anything, you can go to Lake County Schools website. Everybody's on the central office staff. We are on that website. If you have any questions, concerns, phone numbers, email addresses. If you go to the individual schools at the three schools, all of their staff, all the teachers particularly particularly their email addresses are there. If you need to contact anybody, if you always want to go through and me,
028you always know to do that. We stand here ready to help you. The last page in your documentation guys is our bus drivers and the school bus number that they drive. And again, all of this is subject to change. My hopes are I'm going to update this at every schoolboard meeting. So, you all know about as much about this school system as we in the central office do with personnel changes and everything. If you have any questions, you know we're fine. >> Thank you. >> You're so welcome, guys. You're so welcome. Thanks to all my staff that put all this together. Everybody sitting in this room and the central office staff took a lot of hard work. But once we got it in and got it saved, we're just going to update it every month.
029Okay. >> Okay. Thank you. >> Any questions for Miss Monroe? >> Couple housekeeping items. Actually, don't let me mess this up. We need a relatively soon. I guess next month hopefully we'll do a potentially a collaborative conferencing meeting. Um we're going to start that just a little bit earlier. Um we may not have all the information that we need on the insurance and not have an opportunity to get all that together. But there's a couple uh of our things in there regarding personnel that we need to update. Our attorneys advised us to do so. It would just help primarily from an administration standpoint. And so we'll open up theou and hopefully get a couple things modified there for that. So we'll uh within the next couple months we'll have anou meeting collaborative conferencing uh to
030do that and then hopefully be able to within by September pass approved on view and then any other policies that may change as a result on our side personnel required to read amending their policy but that's just A couple things that uh keep on front of your mind. Is there anything else? Any other new business needs to be considered before the court this time? When we actually get favors on the insurance board meeting, but I don't know if I'll make it or not. looking at. >> Yes. And that did I don't think it was that bad. I think it's a percentage. I don't know if it's 5.9 something or I don't really remember what that um but it's different tiers, a couple of different tiers. It's on an average of that. So, one tier might
031have got a little bit more of an increase than another tier, but they had to get that. So, I have those. It's just a matter of trying to And we're supposed to close next week. So after that started new business. >> Yeah.