001will please stand and Mr. West will lead us in a prayer and then Mr. Up will lead us in a pledge. Father, we're thankful for all the many blessings in life you've given us. Prayer, Father, as we gather here tonight that any decisions we make will have a positive impact on our students and school system. We ask that you for students, teachers, and sports staff during the summer vacation season. May they all return back to school safely. Pray for the sick in our community. May be they be restored to good health. Most of all, Father, we thank you for Jesus Christ and the sacrifice he made on the cross. God, guard and direct us in everything we do. In your holy name we pray. Amen. Amen. I pledge algiance to the flag of the United
002States of America and to the republic for it stands. One nation under God, indivisible, with liberty and justice for all. Welcome everyone to our meeting tonight. Mr. Felton is able to join us uh via phone call here. I'm thankful for that. Um certainly Got a smaller crowd, but glad everyone's here. We'll move to item three on the agenda. Approve the minute of the May 8th, 2005 regular session as received. Make motion to approve. Second, Mr. Upton. Motion by Mr. Upton. Second by Mr. Henson. Any discussion? If not, all in favor? Any opposed? Motion passes. Item four, approve the agenda for the June 17th, 2025 regular session as you have in front of you. Motion by Mr. Wes. Seconded by Mr. Ashlock. Any discussion? If not, all in favor? I. Any opposed? Motion passes. Item five,
003public comment period. I don't think one signed in. We'll proceed. Item six, discuss the director's evaluation and consider the director's contract. You have a copy um in your packet of the accumulated totals of our evaluation of Miss Monroe. Um you can you recall kind of how I do that. We uh in our evaluation we have uh items from exceeds uh expectations to never meets expectations and I've numbered those uh five to one. Um exceeds expectations is a five, never meet expectations is a one. And so, um, on average, we averaged those out after everyone responded, um, to the evaluation. And overall, Miss Monroe received a 4.21 out of five, which would be above consistently meets expectations and and below exceeds expectations at all times. So, that uh very similar to last year. I think last
004year was about a 4.37. Um and so we are required annually to uh to do this director evaluation by the schoolboard association by the state. So we've complied there. Um additionally um if you filled out comments um for Miss Monroe, I will get her a copy of those as well. Uh on again overall I think uh this is a very good evaluation for Miss Monroe and I appreciate everybody's uh participation in this. Um Miss Monroe still has two years currently left on her contract uh as uh we have currently. Um, if you recall, we talked in our budget meeting. Um, we did evaluate uh the pay scale a little bit uh during the year and um there are a couple things that we could do to monitor that without really altering the contract at all.
005Um, one we u just put her on a put the director's salary schedule on a level playing field with um the other staff salary schedules and ultimately what that entailed was would be honoring more years of experience. We honor 20 years of experience for our staff and so we've altered the director salary schedule to honor that as well. if you approved it tonight. That is what is in our in our budget. Additionally, um to this point, we have not honored Miss Monroe's uh law degree. Um that would uh that would increase her pay as well to the top level. So, if that's something that the board would consider, uh we would need a motion to do that. uh and uh it would uh increase Mro's pay slightly which would put her on par with uh
006other directors uh around um our area. Uh still even there's some counties around us with smaller school populations and lesser number of buildings um that would be making in a very similar range that this would put put Miss Monroe to if you so desire. So, does anyone have any questions regarding u the evaluation or the process that we went through? Or any questions for Miss Monroe? I'm sure you could entertain as well. I think she's doing a good job at this time. Can we make time to We can if you would like to. We would need a motion made to honor her um her law degree. Her doctor law degree. Yes. So motion on the floor by Mr. Melton. How much would that increase? About $4,000 Ashley. Somewhere in that neighborhood. 3500 if I recall
007correctly. Would she be getting paid on the doctor scale? Yes. That's the same doctor. Yes. And then so when you go from the 16 to the 16 where the 341 and it would go to the 104. Pardon me and I missed the first part. That it's at the Well, I said that wrong. I'm sorry. You're right. I was doing the 16 to the 20 the the law. It's 10026 at the EDS and it would be 104309 at the 4,000. A little under 3,800. 3,800 for the doctor. I'll second that. We have a motion on the floor with Mr. Melton been seconded by Mr. Ash. This is just on correct. 3783 is the difference of the doctor's ideas. I also, if I'm not mistaken, that's still I mean that's not putting her over anybody in our
008area if I think we looked at surrounding counties and we were still I think there's one below us above I don't have the new salary schedules for this coming year but it did put her in definitely in the ballpark of the others from last year they may Again, we have a motion on the floor by Mr. Milton and seconded by Mr. Ashlock. Any further discussion? The motion is to honor Miss Monroe's doctorate of law or law degree. I'm probably not that correctly Dr. Any further discussion? If not, I'll call the roll. Mr. Melvin, Mr. Ashley, hi. Miss Weir, hi. Mr. W. Hi, Mr. Henson. Hi, Mr. May. Hi, Mr. Up. Hi, Mr. Cheryl. Hi. And I vote I. Motion passes. That's a we did that primarily for audit purposes as well because they will uh
009evaluate Miss Monroe's contract and her pay and so we can we have that recorded now as why we're paying or what we're paying her and how we're paying her. Is there anything else that needs to be considered in terms of the director's evaluation or contract? If not, we will continue. Move to item number seven. Consider the bids for 20 2025 2026. And we'll do these individually. A non-ethanol, gasoline, diesel, motor oil, and anifruits. We have u a couple of bids there on each really. couple folks bid the fuel prices and then a couple folks bid um the oil prices. So for if you'll look um our current provider is Rogers Petroleum that first uh bid there in your packet and you can compare it to the third sheet in your packet which is a new
010bidder. Uh the new bidder we are unfamiliar with. We've never done business with them. Um we are really satisfied with um our current service provider. It the total overall bid is slightly higher um two to three cents depending on the product uh and the markup but uh when we reviewed the when our staff reviewed the these bids and they talked to Mr. Emerton um He is very satisfied and we've received extremely good service with our current service provider uh for the diesel fuel and gasoline. We'll consider it I guess first you get a bid that was at that date. They're going to change every night anyway. So yeah, they were as of May 30th. You can see there. Yeah, it changes nightly. As long as we're motioned a second. Miss weird for Rogers group for
011uh diesel and gasoline. Any discussion? Again, that is for Rogers Group, our current service or Rogers Petroleum, our current service provider. If there's no further discussion, all in favor? Any opposed? Motion passes. So now we'll consider the motor oil and antifreeze. Again, um our current service provider uh is the second page there in the map of Livingston and you can compare it to that third sheet as well that we just looked at. Um the things of note that Mr. Emerson made note of. I think that uh are something we should consider. One the 10W40 and the 12 quarts and the five court is what he basically the the 12 court uh quartz of castor oil is what he uses the most. uh and the diesel oil 55gallon drum of Rotella. Uh he does not use
012the antifreeze as much. He might buy one 55gallon drum of that a year or so. So there are some savings on that with the with the new bid on the anifreeze. But based on his usage, we're using the other uh the motor oil is a lot more buying a lot more of those than we are the anifreeze. So the the motor oil is cheaper with our current service provider. And again, we've had no issues with with our current service whatsoever. Dave is very pleased with our current provider. Make a motion to go, Mr. May the motion Napa seconded by Mr. West any discussion? No sir, this is we we awarded Rogers Petroleum the bid for gasoline and diesel already. They did not bid the oil. Um, Napa and the new service provider also bid the
013oil. So, we're now we're talking about motor oil and and anifreeze currently, which Rogers did not bid. I'll leave you. I'll just have to cut you back. Sorry. That's all right. Thank you. Yes, sir. So, Napa is our current service provider of these products. Again, we have a motion on the floor by Mr. May, seconded by Mr. West. Any further discussion? If not, all in favor? I. Any opposed? Motion passes. So, that uh will bring us to item 7B for propane fuel. We did receive two bids there for propane. um our current service provider is cheaper and again we've had no issues with our service provider there county seconded by Mr. Any discussion? Motion on the floor is to go with their current service provider, Tri County Propane. No further discussion. All in favor? I.
014Any opposed? Motion passes. And now item 7 C, dust mops and mats. We did receive two bids there again this year. Um the first bid in your packet is from Industrial Dust Control. That is our current service provider. Been extremely satisfied uh with their service. They are a little bit uh higher than Unif. And again, we've we've been down that road before. We talk about this every year, but um we did leave our current service provider provider industrial few years ago and we were back within the month. Universal motion to use industrial Mr. West seconded by Mr. Upton. Any discussion? Again, the motion on the floor is to go with our current service provider industrial. Motion by Mr. West, second by Mr. Upton. Any discussion? If not, all in favor? I. Any opposed? No. opposed.
015Motion passes. That brings us to item number eight. Consider the bids for a new telephone system at Hermitage Springs School. Uh you have a We just got one bid, correct? Um you have a copy of that bid in your packet. It is from uh North Central. Um because the service area it is a it is a landline because of service area. That's really the only bid we could receive. Um we considered uh some sort of IP service, internet based service. However, the concern there is if power is out, internet's out, there's no phone service, that's probably when you would need it the most. Um, so that we wanted to stay away from that. Um, and we have been having some trouble. This is how old is this system? I don't know how old it is,
016but we went down the last time we were down for quite a few days before they could get us fixed, which is unacceptable when you have two kids over there. They did say that they did not think that the next time it went down, they couldn't promise us that they would get it back up. So, we're hoping that they can get this installed before school starts. It's a major safety issue. Exactly. It's it's just a It is in the current budget to do this. Motion by Mr. Cheryl second by Mr. Upton to accept a bid from North Central for the telephone system in Herman Spring School. Any discussion? If not, all in favor? I. Any opposed? Motion passes. Item nine, consider the proposals for the annual school activity audit. Again, we only received one proposal.
017Um, slight increase from last year, but still very inexpensive for what she's doing. She's always provided good service and a good resource for for our folks. Make a motion. Motion by Mr. Cheryl. A second by Mr. Any discussion? If not, all in favor? I. Any opposed? Motion passes. Brings us to item 10. Consider quotes for custodial supplies. Um, this is something a little, this is new. We haven't done this in the past. Um, for years and years. Um, our service provider, uh, if you, if you're looking at your, uh, packet there, has been Lebanon Chemical. Um, and so Ashley, uh, went and got, uh, got a couple other companies to quote the products that we're using currently. And, um, there's no not a lot of desire to to split go down the list here. Um,
018but I did I did ask American paper twine. Sorry to interrupt, but you and I spoke about that for a second. She cannot honor the 49.99 without the whole thing. So, um, I didn't want you to say that out loud if it be the opposite. But, um, she said that she wasn't even 100% sure she could do the $49.99. I was going to have to do a letter to release pricing to her and then she would give us the price. So, with that being said, it's that middle one, the Keland is the Anyway, even with their 5665 on the paper towels, I didn't figure that she could. I mean, I don't know that she could she can't change the 49. It's definitely not going to be less than that. I'll say that. So, Led Chemical
019has been very good to us. We have no trouble with them as a vendor. Um, they have been good to bring the products in, separate by school, so it's easy to disperse. order in bulk to try to save money instead of doing like once every two weeks we have the replenishment of supplies. We also think that helps them save in the schools because they've got their 20 boxes and they try to make sure that they're taking care of it and make it last because they they know that quarterly that we try to place an order. Um Kelan um we have not had but we um they none of these will make us sign contracts. So, if we don't have good services based on the pricing, that's something we could come back to the drawing board
020with you all and be like, "Hey, this isn't working." And there's nothing holding us to that. Um, I had that conversation with all three of them. So, so do you need a motion? I do to go with Kel based on that pricing. Kel sand was also the only one. That's just the way they did their bid. We were talking about that earlier at the top, I think. nothing to do with this. Anybody in the county? No. No. No. And Kel Sam was the only one that would give me that would tell me that I would have this pricing for a year. Now, we'll see how that goes, too. If they come back to the drawing board in in three months or six months and say, "Hold on, we're going to have to have a price
021increase again." I can go get more quotes, bring it back to you all, and start over again if we need to. The reason why we're doing this, and we've not really as much before is because basically it's it's in your paper towels, trash bags, and toilet tissue. The price of all of that has gone up since co. So, we are getting to where we're approaching the $10,000 mark. Your board policy says between 10 and 25, we'll get three quotes and we'll consider those. So, that's what we're doing it. We're not at the 25 mark per it's 25,000 for one item, but we are approaching four. Paper towels, toilet, tissue, and trash bags. So, Motion by Mr. Mazel, second by Mr. Ash. Any discussion? There's no discussion. All in favor? I. Any opposed? Motion passes. Item
02211. Consider the transfer of funds within any major classification of the general purpose school budget and school nutrition program budget to meet obligations by June 30th, 2025. Was this new last year? cash we have to No, that's just where we at the end are setting up receivables, accounts payables, doing transfers and journal entries if we coded something out the wrong thing, putting in direct cost in general. It's just all the normal things that we always do. You just have to give us to do them all at the end and clean it up and close it. I'll make a motion. Motion by Mr. Cher. Second by Mr. Upton. Any discussion? If not, all in favor? I. Any opposed? Motion passes. Item 12, consider the 2025 2026 general purpose school budget. You have a copy of the
023proposed budget in your packet. We discussed this at length in our planning session. I think what it changed about $300 or something from what we talked about actually told us that she would make those necessary changes. I think one was the audit and the other was just rounding. 250 of it was audit and the other was just Yes. I would say if you were comfortable with it on last Thursday, you'll probably be comfortable with it tonight. Motion by Mr. Ash. Second by M. Any discussion? I don't see any chairs. I don't know. Maybe we can work on a capital project. Uh it does include the uh the raise to get our teachers uh starting pay to the state minimum. Also includes the uh 75 cent raise for our non-certified staff. Those are the big ticket
024items. Some of you like to know what the growth is. The growth this year um in the penny value is 4392. And we have a motion on the floor with Mr. Ashlock, seconded by Mr. Mazize to consider accept the proposed school budget. Any further discussion? If not, all in favor? I. Any opposed? Motion passes. That brings us to 13. Consider the 2025 2026 school nutrition program budget. You have a copy of that as well. We discussed this on Miss Tia last Thursday night as well. Again, it does include ultimately free Lunch and breakfast for all. Yes, the raise is reflected. Motion by Mr. Cheryl. Seconded by Mr. Wes. Any discussion? If not, all in favor? I. Any opposed? Motion passes. Item 14, consider the 2025 2026 certified personnel salary schedule. You have a copy of
025the certified personnel salary schedule in your packet. Um, this does reflect the new starting salary. You can see that bachelor teachers and principles there at 47,000. So, we go up from there. That again is reflected in our budget and required by state standard through the governor's initiative that also includes that director salary schedule. They're both certified. So that goes from 17 to 20, right? It was up to 16. So it reflects seven years of experience for 17, 18, 19, and 20. motion by Mr. Ash seconded by Miss Weir. Any discussion? If not, all in favor? Any opposed? Motion passes. Item 15, consider the 2025 2026 support personnel salary schedule. You also have a copy of that in your packet. Couple things there. One, it does reflect the U 75 raise across the board. Um there's
026also one new u job title right for a training position ultimately. Um but we expect one of our um accountants at the u in the grade school in the schools to retire. And so we put a line item in here for a trainee position which would be slightly under the pay for the fulltime personnel. Motion 2526. Motion by Mr. Ashlock. Second. Second by Mr. H. Any discussion? If not, all in favor? I. Any opposed? Motion passes. Item 16, consider the proposed edits to the 2025 2026 elementary and high school handbooks on second reading. Um, as we said there, this is second reading. The changes um are primarily related to baits, EIGs, those sorts of things. And then our school emergency uh protocol as well in both high school and elementary. Also in the high school
027there is a we've identified a different type of diploma for the triar scholar and you can read about that. program that students can participate in and be awarded based on their achievements. Again, this is second reading. Make a motion to accept motion by Mr. Sher, second by M. Weird. Any discussion? We did talk about last time briefly uh the cell phone policy and a lot of school systems are reviewing those. Um our administration felt like ours was sufficient working as it should be. So didn't choose to make any changes. Just want to make that make everyone aware of that. Then we have a motion on the for Mr. Cheryl second by Miss Weir. Any discussion? If not, all in favor? I any opposed? Motion passes. That brings us to our principal report. First of all,
028like to welcome Dr. Tinsley with us tonight. It's his first meeting and so we're I'm sure you got a lengthy report for us, correct? I I would like to say thank you for the opportunity to be principal high school. I'm excited about it. I'm looking forward to glad to have you back. Mr. Maxville, I guess that take us to you. That's pretty a lot of rain. No leaves. That's good. We started summer school on June the second. Everything's going well. students seem to be enjoying their learning experience and the last day is next Tuesday 24th. Uh we've been working hard to get all the classrooms ready for the the next school year. U want to thank Miss Teresa, Miss Tammy, and Miss Donna for working so hard and getting all the floors uh looking in
029great shape for in our building. Uh I want to express my appreciation for our teachers who have been coming out this summer after the floor been waxed and getting the rooms ready and set up for next year. Uh we have boys and girls basketball camps finishing up for the summer. Uh we have had rock spread in front of the school to extend our parking lot uh for more options. So been pretty good. Thank you, sir. Any questions for our principal? If not, that'll bring us to our director's report. Well, it's just a busy time trying to get ready for next school year and close up the one we're finishing up. As they said, only tomorrow and Monday and Tuesday left or I'm sorry, Friday and Monday, Tuesday in the summer program. The kids and the
030teachers in the summer program are working really hard as well. So, we're looking forward to a new school year. Any questions for Mro? Did did we have several move like quit or go somewhere else? Have a good turnover or anything? I haven't heard anything. Well, well, you hear rumors in the county all the time about that. We probably won't know about some of that stuff until closer to school starting. I believe we're down to 982 officially, right, Ashley? On the students. Yeah. On our student counters move in July. We'll always have some always teachers when you get a sign. Sure. How many's in the central office? Got a triangle. Go down the road. But you count everybody. Yeah, I count everybody. Yeah, all my bunch since I've been here, we've taken the central office numbers
031down. I actually we've had about two or three. I can think of two right off the bat. We don't want to call names, but when people retired or done what they've not any more questions for Mr. I would bring your attention to in the back of your packet um you've got several um pieces of documentation from our school support organizations. Um annually our policy requires uh those organizations to report to the board. Ashley's assembled those for us and all currently are in compliance. All of our school support organizations that we have active have uh I don't this may be the first year we've got them all at the right time maybe second uh but everybody has uh provided the information requested per our policy. So you can take a look at these and um we
032want to understand a little bit more about some of the organizations that are supporting our students and our sporting programs but also give you a little information um just about their uh finances as well which again is required I guess that's state law and policy but we don't need to take any action But it is for your information. Is there any other business that needs to be considered before the board at this time? If not, I'd like to make a motion to seconded by Mr. Hson. All in favor.