001Good evening everyone. Thank you for being here to our regular board meeting for June. Uh appreciate our guests for being here as well. Um all of our board members are here except for our student board member who we miss already but um I know she's doing great things. Uh board members, you have before you an agenda and our first act would be to review that and consider any changes or adoption of this as our agenda for the evening. Make a motion to approve. Got a motion. Second. A second. Any discussion? All in favor say I. Anyone oppose say no. Great. Thank you for that. Uh and if everyone will please stand for the pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it
002stands. One nation under God, indivisible, with liberty and justice for all. Thank you. All right. So, board members, in our next item is uh to consider an extension of uh Mr. Jones's contract as our director of schools. We talked about this last month at the May meeting uh and really as a result of the excellent scores and performance that uh board um uh provided last month. Uh I told you I would bring a draft uh an updated contract for your consideration. And so that was emailed out today if I'm not bad uh not mistaken in the email today from Miss Williams. This um this was emailed out. Basically, we've updated the dates to reflect that this new contract would begin July 1st of this year and run for four years through 30th of June of
0032029. Uh there are um some other necessary changes uh compensation there's been the the salary was updated to the current to his current salary. Actually, it's not that's not an increase uh as of July 1st. That's actually was increased when all employees got a 5% at the start of the year, right? Is that correct if I think that one is what I'm projected to make with the 5%. Gotcha. Gotcha. Okay. So, that's that's uh that number is updated. Um let's see. There were a couple other uh very minor uh tweaks that we made that that aren't really certainly are not any financial impact, just some tweaks. But I trust you've had a chance to to review that um and consider it. And I would make a motion that we approve this new contract. Second. Okay.
004A motion to second. Any questions or discussion of the changes that we made? Okay. All in favor say I. I. Anyone oppose say no. Okay. Thank you for that. And by the way, we do that first because state law requires us to do any uh superintendent contract matters at the start of the meeting, not at the end of the meeting. So, so that is now done. Uh you also had emailed out, I believe on Friday, from Miss Williams, the minutes from the May 5th regular board meeting. Uh so we forward the open for a motion to approve those minutes or any changes that you may have seen necessary. Make a motion to approve. Okay. Thank you. I got a motion second and a second. Any discussion? All in favor say I. Anyone opposed say no.
005Thank you. Uh and you also had May dispersements in today's email. So if you haven't done so, please take a look at the files that were in today's email. I make a motion to approve my dispersement. All right. Thank you. Got a motion. Second. And a second. Any questions? Further discussion? All in favor say I. Anyone oppose say no. Right. Thank you for that. Uh principal reports. Uh M. Hi. Good evening. Welcome. Hey, thank you. Well, it's my pleasure to be here. Uh, I will be reading the reports for all three schools. I'll start with Asins. Uh, Miss Britney Baker writes that summer learning camp started today and we have approximately 175 students from K through 9th grade attending. The students received ELA and math instruction along with PE, STEM, and intervention. Miss Bradley and
006Miss Frame are the administrators over summer learning camp and have planned many different activities for the students to participate in while they are learning and summer learning uh camp will last until June 26th and they have a great I think they're filled to capacity um for the most part and maybe have a waiting list. So the summer program there is doing well. Um I am going to present for Fville Middle School and uh this is my first go round so bear with me. We we're very excited, Miss Warren and I are very excited to be your administrative team at Fedville Middle School. And we are just in the process of fulfilling all of our teaching uh vacancies. And um we think we have everything pretty much covered except for some coaching positions that we're still
007needing um to secure. And other than that, we're just working on the master schedule and doing the summer things for get ready for the fall. Uh, coach Parin for Feb High School. Graduation was a very great night for our graduates. We would like to thank everyone again for making that night special. Our seniors had a record $7.1 million in offered academic scholarships. We had our first middle college graduate, Vincent Rulander, and he graduated with his associates degree before graduating in high school. Mrs. April and Francis have already been doing a great job cleaning the building and have started. We have already started working on scheduling for next year and hope to start running student schedules within the next week or so. And the summer sports are in full swing and the players and students are
008working hard towards their next season. Any questions? Thank you. Great. Thanks so much. Thanks so much. Okay. Next on our agenda, we always have a mo a time set aside for any public comments. Um and this month we did have a request uh to speak. So Mr. John, you we have uh John Stra from Napoltz Construction. Uh Napoltz was a bidder on the dome project. Okay, John. Thank you, sir. I think I can lift this up without it falling on me a little bit here. Is that going to mess up? I won't do it. You want me to give you a hand? I'll just I'll just roll with it. If you want to. This will be fine. Uh good evening, Fateville City School Board. Thank you for this opportunity to present to you. I am
009John Strak, executive vice president of Nav Holtz Construction's Middle Tennessee operation. I'm here today because we have been informed that JBHM will make a recommendation to hire Century Construction. Want to make sure the board has all the facts prior to voting as we realize the decision has not yet been made. To recap the bid results, Century's bid is 13,64,865. NAB Holtz's bid is $12,93,000. So Napoltz is low by $976,000. Napoltz is a 76-y old company and has been in Middle Tennessee since 2019. We have around 1,800 employees, 85 of which live and work throughout the Middle Tennessee market. We are the 84th largest contractor and the 14th largest K through2 builder. We have built over 40 FEMA shelters, including shelters for Franklin Special School District, the town of Nolanville, and Metro Nashville schools. In addition,
010we are currently building a similar FEMA dome in Knob Noster, Missouri. While Century may be qualified, their experience is not that of NAB Holtz and their proposal was $976,000 higher than ours. As it was explained to me, the decision comes down to pots of money. Pot one, the federal government is required to pay for 87.5% of the structure. And pot two, the school district pays for the other 12.5% of the structure as well as all finishes. Therefore, while Century's proposal is higher than NAP holds, there is cost benefit to hire Century as their alternates were valued less than ours. During the bidding process, all bidders were asked to break their price out into base bid, which is the structure, and alternates, which are the finishes. Prior to bid, we asked the following question. What is
011the purpose of breaking out the bids into so many alternates? The formal response was given in addendum 2. It states, "The purpose of the alternates is only to separate out the cost of non-FEMA safe room areas of the building. The intent is to award the base bid and the alternates provided the bid is within budget. It never crossed my mind that the bid would be awarded to a higher contractor because it saved the community $200,000 but put a $1.3 million burden on the federal government. Since this is the basis of JBHM's recommendation, perhaps the response to our pre-bid question should have stated we will award on the least amount of cost to the city even if the project costs more. This is a bad precedence to be set in my opinion. We as citizens have
012a duty to be good stewards, not just to our local funds, but of the shared federal resources meant to lift up all communities. Fagatville city school board policy, Tennessee state law, and federal law dealing with the use of FEMA funds all require that a contract for bid be awarded to the best and lowest bidder. In addition, federal procurement laws state a lumpsum contract is awarded to the responsible bidder whose bid conforms and is lowest in price. Given the project is over budget, we do have some good news. State law states in the event, I'm sorry, the policy I'm sorry to interrupt, but our board policy is three minutes. I I think you I called and I was told it we have up to five is what I was told when I called in earlier. My
013response was three minutes. It's five if the board allows. Okay. I apologize. I'm almost done, sir. Okay. Uh I'm subject to the board. Is the board's will to continue on or Yeah. Okay. Thank you. I appreciate that. Sorry. Sorry to interrupt. No, you're totally good. I apologize. I thought I had 5 minutes. Uh given the project is over budget, we do have good news. State law states in the event no bid is within the budgetary limits set by the board for construction, the board may negotiate with the lowest and best bidder to bring the cost of construction within the funds available. Therefore, we can work together starting today. We would ask JBHM to reconsider the recommend recommendation. And in the event they do not, I stand before you today to request that the school board
014pivot from JBHM's recommendation. Follow local, state, and federal procurement policies and award the project to the low responsive bidder who meets all requirements of the bid, can legally work with you to get the cost of construction down, and ultimately a FEMA shelter built for Fateville City Schools. I know not this is not the best way to meet, but relationships are strengthened through adversity and how people treat each other uh during difficult discussions. It is my hope you understand why I felt compelled to be here and and regardless of the outcome, I can assure you Nav Holtz wants to be seen as a valued partner throughout Middle Tennessee. Therefore, regardless of your decision, you have my word as officer, shareholder, and executive vice president that this matter will be closed. As far as NAP holds is
015concerned, we will not challenge the bid or press this matter any further. In addition, we have in fact asked employees of NAB Holtz that have reached out to friends and family in this community to cease this interaction and my sincere apologies for any issues this may have caused. I appreciate your time. Thank you for your time and consideration and I'll open this up for questions. All right. Thank you very much. I appreciate you. Appreciate your perspective very much. Thank you very much. Thanks for coming. Awesome. Okay. Thank you. Uh, supervisor's reports. Miss Dodson is here. So, really want to um express to you guys, don't know if you've seen, we've posted on our social media. We're very proud of the fact you guys are familiar with FAFSA forms that we actually made the state's list
016and we're considered a FAFSA champion. Uh, we increased our percentage from 68% to 87%. Which is a huge jump. Um, I'm going to say, Chris, I love to brag on our people. Um, but you guys saw how many different students on that $7.1 million. very appreciative of Miss Mitchell and the job that she has done. Also, the administrators at the school on those are really difficult forms and a lot of you guys know that and I really believe our students wouldn't be able to complete those things without the um interjection of the adults that we have in those roles. Also, I want to brag on the administrators. I was I was texting um Miss Monty, but the thing is we were in a meeting and all of our administrators sitting around a table working on
017schedules and so we're really far ahead of where we would normally be on that. I've they're feeling anxiety, but I want to brag on that. and the idea of creating a braiding or a blending between the middle school and the high school and they're already at the table making that communication happen and making those things happen and that's a big deal and the students are going to benefit immensely from that. So can't wait for school to start and you guys to see the great things that we're going to be implementing and doing and know that some of the supervisors even though they're not here, they're at meetings, you know, things go on even in the summer for us. So do you guys have any questions about anything going on or anything? I know um also
018I know Miss uh Dr. Styles has a form you're going to vote on in just a second. Know that that's kind of a standard form. That's just where we submit budgets and you guys of course have access to any of those budgets we submit. But that's that's a standard annual document that's going to be approved later in the meeting. And that's the consolidated that's the consolidate that's the consolidated application. Yes. Which is actually any questions from Okay. Okay. If not, now would be the time. I would like to request that the board would approve our consolidated application for the 2526 year. So move motion to approve. Got a motion and a second. Thank you. Any any discussion of that before we vote? All in favor say I. Anyone opposed say no. Great. Thanks. Appreciate that.
01987%. That's fantastic. Uh, next on the agenda is Miss Williams who is um not with us this week in the office. But um the only thing on her report as you see is that she always provides the monthly um updated reports for expenditures and revenues. Those were in the email that you received. So if you have any questions, feel free to reach out to Miss Williams. We appreciate what she um what she provides in those reports and everything else as well. Very much so. Yes, she's it's comforting to have somebody as competent and uh diligent as she is. Yes. Yes. And now for our committee reports, uh facilities and transportation, Mr. Jones. All right. Um for facilities, we have uh started the project at Ralph Haskins for the entry. Uh work's going gang busters. We're
020a day ahead of schedule after a week, which so that's great. Uh, and last week was rainy. So, I'm I'm very pleased about that. Um, there are some design issues that we're working through. I anticipate um the pace of work will stay pretty high. Um, hopefully footers are footer is being done now. Hopefully the soil test will come back and we'll be able to pour concrete maybe at the end of the week depending on rain. There's, you know, that'll be the catch. Um everything should be going according to schedule with it first to have the entry done. Um paving will come after all that part's complete and then the walkway at the annex that'll probably come fall break or the first break that we have. Uh just because fabrication's taking a lot longer with those
021with those pieces. I don't think I don't anticipate that part of the project will be done uh prior to the our before the start of the school year. With that being said, we've got a pretty decent sized construction project going on while we have our summer school going. And I was very impressed with how transportation got the students delivered and parents got the students delivered this morning without too much of a hiccup. It's always kept it's like the first day of school again. um because bus time pickups are different, routes are different, everything's it's just a fresh start, but I think this is the best first day we've had. So, we're pretty pleased with that. Um now, that being said, that brings us into uh one of the topics for this evening. I have uh
022requested Will Lewis be with us this evening. Uh Will is with JBHM, which is the architectural firm uh that we have uh hired to take on the known project. So, will All right. Thank you. Um, thank you all for the uh the opportunity to be here. I I have been uh involved behind the scenes on this project. I believe you've all had a chance to to get to know Brandon over the course of this project. And um we just really wanted to be present today to to talk about a little bit about the um you know of course we've made a recommendation uh which was based on you know some of the some of the uh criteria that NAPO has described in in in good detail and um we did provide a um a revised
023recommendation letter today which um the basis of that recommendation is still that the our recommendation is that uh as they described the the best value uh to the school district based on district funds versus total funds uh uh currently I guess you would say rests with uh within the the bid that Century has proposed. Uh but uh with either bid um there is a need to request additional funds from FEMA for the FEMA portion of the work. And our letter goes on to say that um depending upon the the uh I guess it's the state portion of the funds that would be that would be um reimbured by the state. Uh if there is a um once once those once that process is completed and um if there were to be a a change in
024the matching funds that are anticipated, it could create a scenario where uh uh NAP holds would be the the the the portion of the funding that the school district would be responsible for would change. And basically our recommendation is that the once we once we go through that process once you go through that process for requesting those additional funds uh when we see where things stand we think that both contractors are completely qualified. their bids were completely uh responsive in every way and our recommendation is simply that the that the that the uh choice is made that's going to be in the best interest of the school district financially. So any questions thank you so much. Now to that um he mentioned the tee part. Uh we are requests have been submitted to tea and
025I will not give a any kind of a conjectured guess about how long or a timeline on that. Uh but I do know that Brous and Associates have sent in a request for additional funds and change in scope to uh to commenure it with the idea that uh we're going to have to request money with either bid, right? Yeah. Either either way we'll have to request we need more funds and once we get information back from them, we'll I'll make sure everybody's aware of that and we'll move forward. Yeah. Mr. Chairman, can I ask a question? Going to have to explain it to me because I'm just so old comfortable and I don't understand all this, but I I do understand a $200,000 increase and then but explain is 12% versus 16%. Sure. Okay. So,
026the base bids were both over our grandotment. So, that means we go back to TEA and ask for more money. If you've got qualifying bids um and they're both over, you ask for more money out of the pot that tea has available. So, we are going back to there. So, team will come back and say, "Okay, you we're not giving you any more money. We're giving you more money at a 955 or uh we're going to give you the money you gave back in the first uh grant, which was over 3 million, but that's going to be at uh whatever percentile match that they see fit through the through the request and what they have available. We don't know that yet, but the general idea is that one bidder uh has a bid that is
027more advantageous to us at a lower uh contribution on our part. another bidder has a contribution uh has a bid that's more advantageous to us at the higher contributions until we get to a point where we can't afford it or they or or I mean I think it's unlikely but they could say we're not going to give you any more money and it's just a moot point but I guess I guess my question would be still trying to get all this straight. So are you are is the school board are we going to are they going to move forward with a construction company before we find out from tea how much? No, we can't. Okay. We can't do anything until we find out from tea. We now tee requires certified bid tabs. So six companies
028bid on the project. So we have to send that to tea to request additional funds. Uh they also need some type of a recommendation. So, we've got the recommendation and the bid tabs. My understanding is that team already has those and the requests. And then they'll look the the monies are already at Tea. It's just they're going to look and see what they will give us or what they can uh give us under the parameters that they've got. And I don't presume to know those factors. I just know they'll get back with us and we'll have uh set numbers at that point. uh the the grant that we're working on now is a 9555 for the part that they've already given us. That doesn't mean that this extra part above that would be amount would
029be that. It could be it could be that or it could be more. It could be up to you know I don't think it would ever go over 25%. But I don't you know I don't want to speak to what I don't know. Right. I understand. So basically I guess uh in this letter it says that the school district would if we had to pay more than 16% it would revert back to the other construction company. Yes sir. I I believe uh more than 16 is the pivot. Okay. Thank you. Yes sir. I hope I hope I articulated what and answered your question. You did. Okay. I guess in essence, as we've sort of said among ourselves, it Mr. Jones and I, it's kind of a math equation. We just don't know what the equation
030is quite yet because we haven't heard back from tea to tell us what our percentage would be on the additional monies and they don't get in a hurry. Well, we appreciate what they do. We do. We've come a long way down this path, but uh we'll have to wait till they give us the answer really to even know where we where we stand. That's true. Um and and I guess just for clarity again, this solicitation we did that the companies responded to was not the lowest price. There are there are solicitations that go out and say lowest price wins, right? So sort of a race to the bottom as we call it in industry in Huntsville. It's a race to the bottom. Who can get the cheapest price? It's this was the lowest and best,
031right? Lowest and best thing according to the Tennessee law. Yeah. So, so we're really trying to meet that best criteria, which means if we can save a quarter of a million dollars of local funds, then then uh that's seems pretty ideal to to some of us anyway. But but the board's never take any action on this. So, uh yeah, other than to apply for the grant and get us to this place in the in the process. So, good question. Any other questions or discussion? Okay. So again, we're in the waiting waiting. All right, we're waiting and I'll report out as soon as we hear you. Thank you. Thanks. I appreciate everyone's patience. And that that's all from my facilities and transportation report. Okay. Um under finance committee, we have a few items. One is to
032approve uh an invoice number two R for architectural services for uh JBHM. Just the the next in the series of the support they've been providing. So, I'd make a motion that we approve uh that to send on to the uh city. Actually, just like to go again, the city approves more approves these ultimately. So, I'd make that recommendation. Second. And I have a second. Anyone questions? All in favor say I. I. Anyone opposed say no? Great. Um we have a few budget amendments. See, the first one is a cafeteria line item budget amendment. Yeah, cafeteria line item amendment number three which you had in um the one of the emails. Uh this is just moving some funding around um $6,900 uh from a few lines and uh increasing a few other lines in that same
033amount. No new revenue, no new expenditures, just moving those dollar amounts in the appropriate lines. Uh I'd make a motion that we approve cafeteria line item amendment number three. Second. Okay, a motion and a second. Any questions about that amendment? All in favor say I. Can anyone oppose say no? Thank you. We also have a general purpose budget line item amendment number three which involves um see that's the one that's a few pages long, isn't it? Yeah. Uh again, it's it's all movement of funds uh within line items. will not um will not need to go to the city board mayor nomin for any approval moving within existing budget categories just among some lines. Uh if you have any questions otherwise I would make a motion that we approve general purpose line item amendment number
034three second. Okay motion and a second. Any questions or discussion? Okay. All in favor say I. I. Anyone oppose say no. Thank you. Um then we have general purpose budget amendment number three which uh in does involve a movement of some funds uh between budget categories. So this one will go uh to the city board for approval. um sort of uh tidying honestly in a lot of cases this time of year we're tidying things up from uh because our our budget year ends the end of this month. So um I would make a motion that we approve uh general purpose budget amendment number three. Second. Got a motion and a second. Questions about them? All in favor say I. I. Anyone oppose say no. Great. Thank you for that. And then we have uh capital
035budget amendment number two. Um that involves also involves moving uh some funds across categories in our overall budget and that always uh is going to need to go both here for approval as well as boardman. So I'd make a motion we approve capital budget amendment number two. Second. Got a motion and a second. Any questions or discussion? All in favor say I. Anyone opposed say no? Great. Thank you for that. Uh insurance and policy. Anything tonight? Do I have anything? Nothing from insurance policy. That's awesome. Okay. All right. Uh Mr. Johns, your superintendent. Yes, sir. Um Mr. Chairman, I'd like to ask that the board would approve the resignation of Brian Gully, a tenure teacher who's phenomenal gentleman and started our cosmetology program, uh, built it into a really large and successful program and has
036been a phenomenal teacher for us for a long time. We're sad to see him go, but uh, Brian wants to retire from the educational part of his career and have a little more time. So, we got I'd appreciate it. He's been with us for our since the high school. That's right. Several years and has really we'd be remiss if we didn't all state our appreciation because he has really been a pillar in that building that program and and we look forward to great things really building on what he's established. Well done. Hate to see him leave Tiger Hill, but I bet he'll be back on the cake. Um, so we need to approve his uh resignation. Make a motion to approve. Okay. Have a motion, second and a second. All in favor say I. Anyone
037oppose say no. Thank you. All right. And at this time, I'd like to ask the board to approve the resignation of Miss Beverly Norman, a tenure teacher with our system. She's been with us for a number of years prek program and done a phenomenal job. Uh we will also miss Miss Beverly all the work she's done. Um Miss Roz is going to be semi-retiring. Uh that's her assistant in the classroom. She's going to do some substitute teaching. Uh she told me she just can't stay away, but she's going to she's going to take her retirement and do a little bit of subbing for us. So we'll get to see Ro some, but we uh as far as Beverly's concerned, she's 10 years. So I approve. We'll miss Beverly very much. Yeah. Another employee who has
038affected so many lives just such a positive influence. So I make a motion we approve her resignation. Thank you. We have a second. All in favor say I. I. Anyone oppose say no. Thank you. All right. Uh the last thing I have uh as a part of my report is I would like to ask the board to approve the FHS FFA chapter attending Tennessee State FFA Camp Clement in Doyle, Tennessee. And that'll be happening July 7th through 11th of this year. That'll be overnight. So it require board approval. Motion to approve. Got a motion. Thank you. Second. And a second. All in favor say I. Anyone oppose say no. All right. Thank you. And that'll be that'll conclude my report, Mr. Chair. All right. Um and the only other thing on our agenda is that
039uh each year of course we do an annual evaluation of our superintendent. We've done this for many years and in the email from May 28th uh last Wednesday there was the performance evaluation instrument that we had used uh this past year and just wrapped up last month. It's proposed for your consideration again to use in this current uh year and I would recommend that we stick with that. It seems to work for us and we're always we can always make changes but but um this one seems to work well for us for a time or two. So I' I'd recommend we approve this evaluation instrument for the 2526 school year for Mr. Jones. Make a motion. Okay. Second. Okay. Got a second. Any discussion? All in favor say I. Anyone oppose say no. Thank you.
040And I guess just the last comment, our next board meeting uh would be SK is scheduled for uh July 7th, which is the Monday after the 4th of July holiday weekend. Everybody okay with July 7th for board meeting? You're going to wrap up all the festivities by then? All your fun trips. Good. Okay. Well, then we will plan to see everybody 5:00 on Monday, July 7th. Fantastic. Bradford, any thing from the city tonight before we adjourn? No, we just appreciate y'all with our budget. Okay. Well, thanks for all you're doing for the city at large. I I if we get if we have a timely response from FEMA, will we be able to maybe schedule a work session at some point? FEMA. I mean FEMA. What did I say? FEMA. But yes, if we get
041when we do, I'll let y'all know if it's something I want to we could maybe do a work session prior to whichever the meeting that we proceed that be that be. Yeah, sure. That's a lot. It's a lot. That's a lot to type in. Okay. All right. Good idea. All right. Well, thank you again. We stand a journ.