001Welcome to today's study session, June 2nd, 2026. Item number one on the agenda, 2026 2027U between CMCA and CMCSS first read Melissa Isait. [snorts] Think it's Oh, there we go. Hello. This is the 14th year that we have successfully implemented a memorandum of understanding through the CL collaborative conferencing process. The collaborative conferencing team is made up of seven CMCSS management representatives and seven CMCA representatives. We appreciate the time and commitment of each team member and look forward to a continued partnership. Pending board approval, the actualou document will be placed on the CMCSS website with hyperlinks refer referencing all policies and procedures that are part of the understanding. The following policies were revised as part of the 2627 proposed HUMA040 bereavement leave. This policy was revised to clarify three days of bereavement leave are available per
002year and do not roll over. Another clarification in the policy states the relationship must meet the definition of immediate family in order to qualify as bereavement leave. HUMA037 personal leave. This policy was revised to remove the requirement of an additional form submission and approval for a once-in-a-lifetime event when requesting personal leave on a staff development day. The teacher salary schedule a 2% proposed cola in steps. Starting salary for bachelors would be 51,000 and starting salary for masters would be 55,858. And then extracurricular supplements. There is a proposed 2% COLA. The addition of middle school wrestling head coach and assistant coach positions and high school girls flag football head coach movement to a level three and the assistant uh high school girls flag football coach moving to a level five. This concludes the proposed updates and
003changes for the 2627OU. >> Thank you. Item number two, fiscal year 2027 consolidated. >> Yes. Oh, sorry, Aaron. Mr. Mayberry. >> Thank you, Patty's got a couple questions. Um this uh past winter I was able to talk to TEA, the parent organization of CMCA, and they made some statements about the MOU, the memorandum of understanding. I just kind of curious, wanted to hear district feedback, and I do want to say right up front, I think all theou everything in theou I reviewed it. I think it's all great, but just kind of curious if the board were, this is theoretical, to vote not to have theou, what would the outcome of that be? >> So, I would have to defer to Mr. Nolan regarding any legal implications if we did not have theou. But although we
004are required to or the board is required to to um participate in the collaborative conferencing because of the majority vote, there is no requirement to approve anou. So as far as what those implications would be, I would have to defer to the legal side for that. >> And if um there was no MOU in place from CMCA and CMCSS, then how would the district go forward in making like the similar things that are in >> just as normal with board policy with board driving the changes or or district changes submitted through the board approval. I guess what I'm saying is like how would they then interact with teachers in order to to do that? >> Well, I mean there's a lot of different formats where the teachers are giving you're talking about giving feedback on
005different concerns. There's a lot of different ways outside of the collaborative conferencing. Um whether it be concerns coming through HR HR processes where we go to the schools to get feedback, regular meetings with the director and the chief um chief of staff. We also have the communication group. So there's a lot of other structures in place um that would allow for that continued feedback. >> Okay, appreciate it. Thank you. >> Any other questions? >> All right, item number two, fiscal year 2027 consolidated entitlement grant app. First read, Lori Russell. >> Good evening board members and Dr. Luna Veter. I'm Lori Russell, the director of federal programs. Tonight, I'm sharing a brief overview of federal funds that support our schools through the consolidated funding entitlement grant. These funds are aligned with specific program purposes, but collectively
006they allow they allow us to strengthen instruction, improve equity, and meet the needs of diverse student groups. This grant includes seven funding sources, all of which are shown on the slide and included in your packet. The table provides a brief description of each funding source, the number of participating schools, and the initial allocations for the 2026 2027 school year. Any questions? I don't think so. Thank you. >> Item number three, Stokes Park transfer. First read. >> I'd like to ask um Brian Lockach from our operations department to come forward and give a little explanation about this request. >> Good evening, Dr. Luneter. board. Since 2019, the CMCSS facilities department has collaborated with the McGomery County Parks and Recreation and Engineering Departments on the redesign and upgrade of Stokes Field at the New Providence Middle School.
007[snorts] Throughout this process, several challenges were addressed, including park access, code compliance requirements, and project financing. The county engineering department opened bids in spring 2024 and the final funding component was approved during a special county commission session in July 2024. The McGomery County Parks and Recreation Department commemorated this milestone with a groundbreaking ceremony on July 17th, 2024, officially launching the long-awaited revitalization project. The approximately $10.8 8 million project was completed in August 2025 and has since been incorporated into the McGomery County Parks and Recreation Department's portfolio of athletic facilities. CMCSS appreciates the continued partnership with the county parks and recreation department whose significant investment in upgrading Stokesfield will directly benefit our school students and broader community. The McGomery County Parks and Recreation Department has submitted a proposal to initiate the quick claim quick claim deed
008transfer process for the Stokesville property currently owned by CMCSS and located on the New Providence Middle School campus. According to the third party facility construction alteration procedure, FACP00004, the McGomery County Parks and Recreation Department has satisfied the necessary requirements to proceed with the recommendation and approval process. CMCSS will retain first priority use of the ball fields and multi-purpose fields for New Providence Middle School and district activities including football, cross country, baseball, and other school-related programs that have historically utilized the property. To ensure safety and security to school premises, the secondary entrance gates shall remain locked during normal school hours. use will be limited to emergency access and pre-coordinated weekend tournaments. The district will hold keys and will have continued access rights to the locked athletic facilities. There is reversionary language in the deed should the
009county cease to use the property for organized community sports. At this time, staff recommends the transfer of the revitalized Stokesville property associated with New Providence Middle School to the Montgomery County Parks and Recreation Department to support continued maintenance, long-term operational oversight, and future enhancement opportunities funded through county resources and external grants. >> Mr. Garland. >> Yeah. My question is would that be what fees will be attached to the use of this new facility? >> Uh that would be um discussed through our legal agreement, you know, that's being handled by Miss Joiner. I don't I have not been made made aware of any fees for usage >> because I've had people that talk about the facilities being completed, but they can't get access to it. I talked to Dr. balloon about it and uh I do
010believe that it's going to be uh excellent facility for the use of the community but if the people if the people in the community cannot afford that's that would be my concern. >> Thank you >> Mr. Laneir. >> Wouldn't it be managed by just like any other um park. I'm looking at you commissioners. Any other park that's in the the county will be managed by >> managed by parks and wreck. We will have to work >> which they would then hand to manage to a little league facility, right? Like St. B is Civotan Park is managed by the Saint B League. >> Correct. what what we're trying to accomplish with this deed transfer process is just use of the the facilities that we've been, you know, using in the past, >> right? >> Does that
011answer anything for you? >> I I don't know, you know, little league wise, we won't be involved in that. Basically, we're trying to establish usage of the property that we've that we've had in the past. Mr. Garland, >> I asked this question because when the city when when Wilma Rudolph was completed, uh before women Wood Rudolph was was actually done, anybody could use the facility because there was nothing there. After it was completed, they got a extravagant price attached to it for use by the community and 90% of the community can't afford it even though it's a beautiful facility facility would will provide everything that the people need in order to do whatever projects they have to do. Uh I'm concerned even though that the transfer doesn't bother me. I don't mind the school turning
012it over to you guys, but I am concerned that will the cost associated with utilization of that facility uh for the members of the community uh be exorbitant. >> Uh I don't I don't represent I don't represent the parks and recreation department. I work for the facilities department for CMCSS. >> Okay. >> We're just making the recommendation. All of that would be handled through Sally Field over at the parks and recreation department. >> Wish we could get them here. >> So it would be handled just like the the other county parks. So similar to the county parks that we already have, they will handle that. So Wilmer Rudolph is actually a city park. So So the county parks um for the most part it's if they have buildings and that they rent out or something
013like that. And and I will say because I've I've done that, we've actually done that through the school system. First of all, if if we are utilizing them um for a school system event, they've always been very gracious with us. If I have had to rent them out, let's say for a a private personal event, they're actually very low fee. if it is use of an an actual building. Most of um the the utilities here at Stokes Park, it is just use of like fields and and playground area, things like that. And I would imagine most of that is not going to have a fee attached unless, let's say, they're holding, let's say, a baseball tournament or something like that that an organization would rent. But we will get some clarification to all of you.
014Um, I'll talk with with Sally and and the county to make sure that's all clear before the vote, >> Miss Barry. >> And that transfer is effective today? >> No, it would be effective, I guess, after the paperwork is signed after y'all vote at the next board meeting. >> You will vote at the formal meeting. After the formal meeting, that's when the signatures, you know, would go into effect. After the formal vote. Thank you. Any other questions? All right. Thank you. And he is actually going to remain to talk a little bit about the Rosview utility easement over by our Ross View complex. The Clarksville Gas and Water Department is proposing improvements to the water distribution system serving the industrial park through the installation of approximately 5,127 linear feet of 24in water mane along Ross
015Hugh Road in Cardinal Lane. Construction is anticipated to begin in August 2026. Due to the proposed alignment, Gas and Water is requesting utility easements across seven tracks of Clarksville McGomery County School System property. And that's shown on the um the attached map there. Um seven parcels are broken out on our actual entire roster campus there. Um Gas and Water has retained the services of Ry Engineering to assist with easement acquisition and preparation for construction. Rye Engineering has provided seven proposals for the permanent utility acquisition of for CMCS consideration. The total utility easement land request is 2 and a half acres. Staff recommends approval to grant the required utility easements along with the acceptance of the proposed compensation amount of 22,772 for the installation of the 24-in water man by the gas and water department along
016Rossview Road in Cardinal Lane. This action supports the planned improvements to the water distribution system serving the industrial park and facilitates timely project delivery, thereby advancing the project in coordination with plan infrastructure improvements in the area. Any questions? >> Mr. Griffy, >> does this easement um have a restriction on construction? That will be a mess putting that in during when the schools are in session. >> Yes, sir. We've we've met with Ry Engineering out there on site to look at the areas that are going to be impacted. Um we've requested that we be a part of all pre-construction meetings. They're actually going to build a wall along um both sides of that road to keep any you know student traffic or anything from you know if we have runners or anything that would be running
017into the actual construction site. Um they did tell us probably six to eight months. So it is going to coincide probably with most of next school year. >> Six to eight months to com from start to complete. Yeah. >> Have to do it during school hours or during while school's in session. >> They're bidding it this summer in hopes to uh to start construction about August time frame. So, unfortunately, it will coincide with school. >> I think that'll be a real mess if we can't do it when school's out. Well, he told us that they could not do it within about a 6 to 8 week time period. That they're going to be putting in a 24 inch line. It will require um bracing and stuff in all of the construction dish lines. It's going
018to be an intense project. >> Any other questions? >> Thank you all. Item number five, summer intervention intervention program. Dr. Kimmy. Dr. Kimmy. I know I've said your name several times before and I always get wrong. >> That's all right. Glorious evening and I'm here to share about what we are doing in the summer which all began on Monday on June 1st. We had a few things that started right after Memorial Day. Um I we know that everything we do in this district is about helping our children to be successful. And so the first piece I'm going to be talking about is the legislation around the third grade. So, when you hear summer learning camp, that's what we're referencing is that legislation. And it's actually um we run it from rising K through rising nine
019in our schools. And so, the first one is a learning loss camp. Um we will be running those actually got legislated in 23. We will be running those forever until Tennessee decides that they don't want to invest in that. It tells you that um we do six hours of programming each day. We try to balance everything with math and reading but also those things that are high interest in PE and STEM. Um it includes all students. Um some additional notes is third grade we have the law about they have to meet the reading proficiency rule. If they don't meet the reading proficiency, they have to access the next grade level by a number of pathways with additional supports because the goal here is that our students are going to be able to read on on
020grade level by the time they get ready to transition to the next grade like middle schools and high school. We provide transportation. We provide breakfast, lunch, and a snack. Um, now high school summer program, we have the rising ninth graders and they do something that you'll hear called high school 101. Um, but we also do the traditional things that you hear about. We do credit recovery. We help children get back on track as they arrive in the district. We also run academy summer camps so that we can allow students opportunity for career explorations. Um we do again breakfast and lunch and some uh snacks for these students. These are the academy summer camps and so these are associated with all the different kinds of careermies that you see across the district. So there's an agricultural
021camp at Montgomery Central. Um, there's an agricultural camp at Northwest. There is an aviation summer camp that's at West Creek High School and they do the flying or the aviation component out at Clarksville Regional Airport. We have a create camp at Rosview High School where children get the opportunity to investigate innovation. We have the cyber defender summer camp. Um we've had cyber patriot for quite a while and so this is an evolution. We have cyber defender cyber defense boot camp as well. That one's at Rosview High School. Camp Engineer at Kenwood High School so they can explore engineering opportunities. camp junior executive at Kirkwood High School, the Metacamp at Northwest High School, robotics and technology. We also run some additional smaller robotics programs and stuff in the middle school. uh whisk and stitch where they
022learn about cooking and sewing and and uh crafting kind of things and hair braiding and clipper cutting at Kenwood High School where we have an extensive barber program. In addition to all of those, we offer also offer STEM opportunities in the summer for exploration. Camp Invention, which is in its 12th year, is an elementary program designed for exploring STEM processes. And um so we have that one. It runs by itself for a week, but we also use that same concept as part of the summer learning camp that they can have the summer the STEM explorations there as well aligned to the curriculum. We do robotics. Um, CT has expanded to include a lot of extra. We'll keep evolving that each year as we build out our careermies. Um, and these are all designed for the
023students to develop STEM experiences, which is where our future is going. JOTC um, they are running two big things right now. Our students are at the cadet leadership camp um that is up there by Fort Knox and we will have a Gerotc drill camp at Montgomery Central High School and these are for a rising ninth graders to explore JOTC. And then we have extended school years and that is designed for our students with uh needs. uh these are disabilities where they need that continuity from all year instead of having that large break in the summer. Um these dis uh attendance in these is decided by the IEP team and what the supports are that they need and it runs it will run June and July and it ends right as we get ready to come
024back to school. So there is that continuence of services and support. We have English learner camps for our EEL students. Um these are designed to help our students that are e remember the goal of e um supports is the acquisition of academic language and so the keep them in a continuing of support. We provide those programs. Um we have this year we have sites at Barker's Mill Northeast Sango Minglewood um and then at Northeast Middle School and Northeast High School. >> Questions Mr. Garland >> under this SLC's just I saw that every each one of those require a fee of $50. >> They require what? >> A fee of $50. Is that to participate? the CTEMIES do that pays for the supplies and materials that they use in those camps >> and that's for all
025of the students >> um >> or just specific students. >> It's the CTE is open for whatever grade level. So as you noticed as we went through it named this is for students that are in Ryzen seven and eight. These are for students in fourth and fifth and it's for those students that meet that and they attend thosemies and those fees are set for that program to provide the materials and supports that they need. >> We do um work on an individual basis with some families if needed. >> Oh, that was my next question. Do you have any kind of >> Yes, there is always an opportunity. I was wondering where you're going. So, yes, there is always an opportunity. We we try to provide every child access to the opportunities. So you're economically disadvantaged
026would not be not allowed simply because I'm economically disadvantaged. >> Mr. Laneir, >> is there a limit to how many students you can support? >> Yes. Because the like access to the equipment, access to the site, there is a teacher, maybe two teachers. So that's the dynam the dynamic that you decide on and then they set it they open the application and everybody registers like this uh camp intervention I believe we have 240 students and we actually have a waiting list with a handful so when that camp starts often people sign up for camps and they don't appear on the first day we immediately start calling the wait list and we say hey we're ready come on in that kind of thing but we keep the camps will stay full and we try to help
027the access those camps that become extremely popular. We work on how do we expand it so we can meet a greater need. So like camp invention started initially with 75 students and now you can see we're at 240 I think it is. >> You might have said this but I missed it. Do they provide any transportation for these camps? um all the summer learning ones that you see and uh those camps all have transportation because we're we get a budget from the state to provide those. The others the families get them there. Um if we have a special need, we work on helping them. Any other questions? >> I think that's all. Thank you. >> You're welcome. Item number six, goal number nine, drive academic support and understanding from families through improving familyfriendly resources. Policy
028reference E1 and E2. >> Thank you for reading that, Miss Brian, so I don't have to read that long title. But yes, that is what we're here to talk about today. And board, the last few years, we've really talked had some longer presentations. Today's going to be a little bit more high level, but I'm going to get to um some big projects that we're going to be working on. Usually uh Jessica and Elizabeth are here with me today, but since it was a little bit more high level, um I said I'll just I'll handle that. But I just want to give them kudos. You all know Elizabeth and Jessica and the team. We're a small team um but that they do amazing work. So jumping right in, um our key performance indicators for this this
029goal, a lot of that comes from the parent and guardian survey. And so we pull a few of those items that are specific to the work that we're doing in communications around helping families to understand um how they can support their child um in educating, empowering them to reach their potential, but also just navigating school. School's uh challenging. There's a lot of things uh that we need to help. So this these are the the items we look at. The first one, my child is learning what he she he or she needs uh to be prepared for the future. As you can see, we're continuing to see growth in that item. This is a lot of um from our perspective helping families to understand what exactly we know that the curriculum's challenging. We've got curriculum guides,
030but helping families understand what children are learning in school. So, we were happy to see continued improvement in that with that. I also just want to mention for all of these parent and guardian survey items, I know I usually get asked how many completed. We had about a 31% participation rate in our spring survey. down a little bit. We had 40% participation in our fall, but that is typical. The last several years we see a little bit of a fall off in the spring. Um, everybody gets a little fatigued, but all that to say about 12,289 families completed. So, we're continuing to look at this goal. Obviously, our goal is always going to be 100%. And so, we're digging in to see how we can help instruction and curriculum uh to get this information out
031to families. The next the next one is I have the resources I need to help my child be prepared for his or her future. Um I know two years ago we mentioned to you we adjusted this wording. It used to be I know how to help my child be prepared for their future. And we realized in in reading some of those um open-ended response items really what families were needing was more resources. So we're happy again to say that we've seen continued growth in this area. We've put together a lot of resources. We've been refining resources uh for families. And so again, 94% agreement on this item. The next one, my child's school keeps me well informed. And I mentioned earlier, as you can kind of see here, historically, we do tend to see some
032dips, some es and flows, but we have come quite a way since implementation of parent square with agreement. We also, and and I'm don't have that data here. Uh we can get that to you. We also look by school. And I will say not captured in this presentation, but something Elizabeth um has flagged for us is the gap between this agreement at schools has been closed tremendously. So we used to have some variability. Some schools were doing a great job. Some schools needed some help. I believe that gap is down to less than 10 points now of difference in agreement on this. So a lot of work there and again kudos to our our teachers, our educators, our administrators, but also it's been a lot of parent square. Um and then the school district as
033a whole keeps me well informed. Again, uh we've moved from 88% agreement during the pandemic moving into the 95 94% range. Um here we continue to set our KPI to increase by no less than one point each year. So this speaking of gaps, this is also something else and I know we've talked about it here um in in the communities. We we everybody's talks about this is how the gap between elementary and then middle school and high school. We know there's that release of control. We do expect as students get older that they should take more ownership in what they're learning, but families still need to be engaged with that. So, spring 2024, you can see here that um we had quite a bit of a gap between elementary and secondary on these two items.
034And so, as we got to this year, and I wish I we should have put it on one slide, but I'll I'll let you see the I'll tell you the comparison. As we got to this year, we have increased at both elementary and secondary, a more accelerated growth at secondary, and we have closed the gap by three points on the first item and two points on the second item. So, our goal as we continue moving forward is to close that gap to there is no gap and to continue to increase that agreement as well. All right, so getting to parent square and there's a lot of data on these slides. We actually meet with our representative quarterly and we get these review uh from them and so I wanted to just share exactly what we
035get with you all and highlight a few of these pieces. So this is our third year of implementation with parent square and what you're going to see on these slides are some comparative data from our first year till now. One thing that I want to highlight on this slide specifically is around smart alerts that you can see there. Um, so you see we're we're seeing growth in utilization of Parent Square, but we saw that massive drop in smart alerts. Well, 96ish% of our smart alerts come from the transportation department. They notify families every morning, every afternoon if a bus is going to be late, if a bus is changed. So that drop right there corresponds with the highest level of agreement we've had in about 10 years on the survey item, my child's school bus
036regularly arrives on time. It's the highest it's been at 80%. Again, we want to get to 100%, but that's been significant growth. And so, because we're having less late buses, less um changes there, those smart alerts, you'll see that they dropped by about 6,000, but ultimately everything else is seeing increased utilization. Contactability. This is also something um that we're really proud of. You can see at the top for most of these items, Parent Square in the gold, they give you a benchmark. So, Parent Square works with districts across the nation and they take all of this data and they tell you based on averages and based on, you know, uh, best practices where your benchmark should be. Um, and they have always said you're never going to always get 100%. Sometimes families phones, you know,
037may not access that sort of thing. Um, but we are at 99.6% contactability. And this was, um, I pulled this about two weeks ago when they provided this. We only had three students who we didn't have any working contact information and the others might have been a phone that we just couldn't get through or was blocked. So really happy that we do have that high number. The other piece there is that 78.5% of our families have taken that step and actually registered their account and that's huge. You're going to get notifications either way, but to register your account that means that you're engaging with the platform, you're changing your settings to make sure you're getting the communication the way that you'd like to. So, we're proud of that number continuing to grow. Um, this this
038right here, the highlight here is Parent Square says based on all the other districts across the nation, your benchmark should be 43% of parents and guardians with the app. Well, I'm proud of our parents and guardians because we're at 65%. In fact, when they shared this with me, they said we might be one of the largest districts in the nation that has that high of a rate. So, kudos to our families for being engaged with us. The next piece is post. So, uh, 75% of our teachers are regularly posting based on national benchmark. That's 35%. You see, we're far exceeding that. I'm a perfectionist. I'd like to get us to 100. And so, we're going to keep continuing to provide those resources and training to our educators. But, they're doing a phenomenal job. We have
039some really high-flying teachers. Same thing with direct messages, a benchmark at 35%, but we are far exceeding 95.76% of our teachers are that two-way communication with families. And remember with parent square it's two-way communication that can also be translated into the native language. And so that's really been very very successful for us. And then again kudos to our families around par family engagement. This is sort of similar to if you're used to social media how social media analytics work but basically it's one thing okay I received it. Am I engaging with the material whether it's appreciating it completing forms that sort of thing. Their benchmark for the nation is 37%. 66% of our families are engaging and that's actually up from our last quarter at 62%. All right, data and action. I asked Jessica just
040to put a few slides together to kind of show just high level some of the work. You all know you see it all the time. Again, small team. We can't be everywhere at all times, but our goal is really to provide the training, the resources, the platforms, the direct support to schools so that we have high level communications happening across the district. But these are just a few of the things, you know, to highlight. Again, creating resources for families to know how to navigate Power School, um, you know, Parent Square, that sort of thing. We also have Zach, our videographer, um, and he'll be listening to this because he helps to make sure our captions are cleaned up after, um, that they're done. And so appreciate him. The videos that he puts together, you've seen
041them high quality and help us to um engage families through uh those short videos that we post. This just kind of shows again we've got digital, we have printed u materials that we provide all in an effort to again help families understand um what their child's learning in school. So, the last thing I just want to mention on this piece, and this is kudos to the team, Jessica's been really intentional the last few years of trying to increase our social media engagement. And so, the latest data, I asked her just to pull it for me again to make sure I had the very latest data. And we are averaging over 1.5 million views a month um on our social media platforms across meta and YouTube. And many months this year, we have actually exceeded 2.5
042million average views. So, um, you know, we are a large community, uh, but ultimately that's a huge celebration, uh, for a school system to get that kind of engagement. We're seeing a lot of sharing. There's just so many positive things happening. Uh, and we want to make sure that information gets out there. All right, so let's get to next steps uh, just real quick. So, the big thing, this is kind of the first time we're we're talking about this publicly, but we're excited to share with you that the technology department and communications department are collaborating to redesign our school and district websites. Um, we've been very happy. Uh, but it's been 10 years. It was 10 years ago that we redesigned. I've mentioned to you all before, we do it inhouse to save money. Um,
043so whereas we can go out and get a platform and spend six figures uh to have another company, we do it inhouse. Uh, and I think right now with WordPress, we're only paying about $50 a year for one widget. And so our goal is to keep those costs down. Uh, we have really talented programmers in the technology department. And then of course, uh, from my team on the design and content side. So, um, our goal is we're shooting for a launch next year on those new sites. And what we're trying to do is improve navigability, um, to improve our accessibility. We did uh include UserWay a few years ago to help with accessibility, but we want to make sure it is the most accessible, easiest to navigate website that's out there. So, that's our what
044we're working on now. Um we're also working with instruction and curriculum. This has been ongoing work, but Shannon and her team, Dr. Dowy and her team uh are doing a phenomenal job and we're there to support them in uh beefing up our parent family curriculum hub. There's a lot of information on there and so how do we highlight some of those? uh we were talking through some of those standards that we know are the most challenging. How do we create videos uh just short videos to help families understand how to reinforce or taking curriculum guides and even breaking them down more. So that will be ongoing. We want to continue to elevate parent square engagement although we have a lot of things to celebrate in that data. Again we want to continue to get better.
045So we're going to continue training um uh on that and then continue developing our family-friendly resources. So that is the high level overview on this item. Any questions? >> Mr. Mayberry, >> I just would say the um question the first question. My child is learning what he or she needs [snorts] to be prepared for the future. 93.39%. That's incredible. So that's gone up quite a bit since I've been on the board. So I just want to say kudos to the district for that. And also I just want to say uh kudos for adjusting the wording on that other question. I mean you had 98% and it looks like a steep drop and you could you could have not done that in fear of criticism but you adjusted it so you could have a better question
046to get better and it's clearly that you are the district is getting better so kudos to the district for making that change to get a bettering result >> Mr. Yes, sir. >> Do you ever get any complaints about Parent Square? >> Um, you know, I will say this and nothing against our former uh service, but uh drastically less um complaints. I think for the most part, sometimes it's it's um it's things like when the platform so they they're always doing upgrades. We appreciate that about them, but sometimes then the app doesn't work. And so that's where we'll just go in and we'll troubleshoot and help folks. Not major complaints. Is there something I need to be tracking? >> I'm just sometimes sometimes I get three of them from the same teacher a day. >> I
047need to help you learn about your I'm going to help you with your digest settings after we see this. So there is a way that's the beauty of parent square. And that's why I was like there's something need to be worth with our previous system. You got it in real time. There's nothing you can do about it. Unfortunately, with parent square, you can click a digest setting and so all that comes at one time at night and most of our families prefer that method and we're going to get you on that, Mr. Laneir. >> But I do I do like um all the videos and everything else that y'all do. I think they're really great. I really like when Jessica goes out and asks the kids questions and they give her like some wild answer
048and she starts giggling. But I mean, it's those are great to engage those students. >> I appreciate and I I I'm a I'm a fan of of Jessica. I stay her on those videos. She does a great job. >> I I will say I love that all the communication is in one place. I kind of second Mr. Laneir in the fact that I got to be honest I I don't look at it a lot because sometimes it's too much and I I don't know if there's a way either to navigate that um create another question in the survey. it I'm I'm over getting overcommunicated or make that an option as well just to kind of see because I think that that can be a thing too. Is there a the a way to choose what
049types of notifications you get? [snorts] >> Yes. So, it's a little bit limited on on their settings, but basically when you go into um and I'll share it just in case anybody at home is watching. If you go into your notification settings, whether you're in the app or or online, it's basically little dials. And so you can choose like, I don't want to get text messages anymore. I've got the app. I just want to get the app. You turn the text message dial off. You turn the email and it just goes to the app. And then the piece where on there it will say digest settings. I highly recommend it. I use it personally. That way you get everything at once. Now, it will not prevent families from emergency notifications or even like those bus
050alerts. Those are timesensitive, so they're going to go out regardless. But, you know, and I know for you, you've got middle school and high school, so that's, you know, what, 14 teachers across that, and that's a lot. But for for that, you could get all of that at one time at 6. Uh, it's around 6 p.m. that it comes. And the other thing I will say is what you just said. Yeah, folks are busy. We understand that. Our goal is not to add more than what's needed, but to help try to, you know, centralize that and put it one place. So we really look at parents square as our platform for those you know time-sensitive but also those those timely updates versus the website that's more evergreen and some of those resources. And one thing
051that I just want to mention if you haven't seen parent square that's great is you can search through posts. So if you've seen something and you're like I forgot those about a month ago you can just search a key term and it will come up and that's not something we had before. So I think that's another great advantage I recommend that that people do is is use that search feature. Perfect. Any other questions? >> I think that's all. Thank you. >> County Commissioners comments. I've got a couple uh and it's I don't know if it's a comment or it's more of a question of I just need some clarity on something and it has to do with Stokes feel. Okay. Uh young man said that they would have priority of using Stokes. And I'm sitting
052here and I'm looking at pictures that I took of Stokes Field six, seven years ago when Stokes was unusable. Couldn't even get anybody to go out there and cut the grass at Stokes. But it belonged to the school system is what I'm being told. Before I became a county commissioner, right, I was begging and pleading with people to do something with Stokes, right? Nothing ever got done. James Lewis, who preceded me as the county commission there, made me promise him, right, that he had set aside $8 million of taxpayers money for Stokes, but we couldn't get Stokes done because we were short money. And I promised him when I became a commission and took over district 10 that I would push Stokes across the field. I pushed I pushed. Commissioner Bill can tell you. I
053argued and I pushed and I pushed and I pushed till I was green in the face to get the rest of that money to get Stokes done. I'm so proud of Stokes it ain't funny. I go up to Stokes every day just to look at it. But now you're saying that New Providence Middle School has priority over the people in the community. Is that what you're telling me? So, I want to make a couple points of clarification and and correct me if I'm wrong on any of these points, but um while it had been owned by the school system, it was actually >> this this deed that we're talking about now with the county had priorly been done with the city and it had reversionary language that basically said if it wasn't being upkept, it
054would revert back to us. And so what has happened is it has reverted back to us. And then we have been in conversations for the last few years. Again, I think a lot of us were very invested way back in the day. My oldest son is 34, but back in the day when he played little league baseball and we used to go over to Stokes and we would play and it would break my heart a little bit say seeing that some of the other fields we were playing at were much nicer. And so this has been personal to me too. And so we have been talking I know a lot of us in conversations about how can we get grants and that's when we started working with the county when the city reverted it back
055to us about how can we make this something that the public can use. So as part of those conversations I just want to be clear. We're not saying that we are the only ones who can who can use Stokes during the school day. What we're saying is right now New Providence Middle School had been using that area. Um, we have middle school football now and so they have practices and so the conversations we've had is hey c is there a way that our kids can still those new Providence middle kids can still come over and have a space and and I know we worked um, you know, Brian Lop's team, Norm's team worked really closely with the engineers to make sure that we had space so the kids could come over and have practice same
056same as we've gotten a lot of other places. That does not mean it's exclusionary. What that means is that we would be able to come in and access it at times. There would be conversations with with parks and wreck like saying, "Hey, we've got this event coming up or during football season, that short period of time, we we would like to have access these hours." So, what it does is after you're not in this seat, I'm not in these seats, these people aren't in these seats, 20 years from now, we we just want it remembered that there was a conversation. So, New Providence Middle School kids aren't left out. That That's all that is. >> Okay. It it totally understood that. Clarified that for me. Okay. Then my next question then I'm ready to go
057home because I've been gone all day in meetings, right? Y'all were talking about the utilities at Rossville. Okay. And he was saying, I think it was Mr. Griffy, you asked about it being done during school hours. And this goes back to the question uh conversation you and I had last night, Dr. Luna Birdie, about Manglewood. If this has to be done during school hours, right? You know, when I passed Manglewood this morning, I was happy yesterday morning when I passed Manglewood. Survey Stakes out there, bulldozers out there, right? Praise God. after six years, you know, they're finally going to fix this problem. I passed by this morning coming downtown to meetings, all the heavy equipment's gone. I understand the conversation you and I had last night. I understand that. I mean, I'm not crazy, right?
058But if it can be done at Rosview, and this look like it's going to be a much bigger project, right? Why can't it be done in Minglewood? Because I talked to Mr. Bryant last night. he's pulling back and kicking down till next year because he can't do it in one month. >> So, so just a couple of things and I know Brian Lop, you can probably help answer this. So, a couple of things. First of all, at Minglewood, as as Dr. Kimmy said, we had summer school starting today. So, we've got small kids. That is the parking area. So, that that's very different than an area down by the road as far as getting Clarksville gas and water access. um that will not run through the parking areas, but Brian Lop, I'm gonna defer to
059you. >> That is correct. So, we met with the highway department out there yesterday afternoon. My team, the custodial team, everybody that's involved with operating what's going on out at Minglewood. The highway department wanted to shut down the entire front loop access road in the front. That's where all the parent pickup is dropping off kids for summer school. They said they wanted to give us one access point in that front lot, which would involve bus traffic, parent traffic, walkers. It would create a dangerous situation to put all of that traffic through one lane of traffic at that main entrance of Minglewood. At Ross View, they can work out in that field, access the field. It does not impact any bus transportation. it does not impact any, you know, walkers. The sidewalks will still be open.
060They're going to put those protective walls up to prevent any access into the construction area where they're working on those utilities. So, all of that will be out in front of the school in that open field where we already have existing utility easements anyway. We've got water, we've got gas, we've got electric. They're coming in behind the utility poles to put the new water line in. they can access that front area without impacting any school operations. What's going on at Minglewood right now is we've got 700 students with bus riders, car riders, walkers, and they want us all to come and utilize one lane, which is going to be extremely dangerous. On a normal Minglewood day during school, when all of that is fully operational, it's a clustered mess out there. >> Oh, I know.
061right down the street from >> now we're now we're going to try to create and push all of them people into one single lane. We felt like that there was too much risk to put parents buses and walkers in that position to try to to you know try to start that project right now. >> Okay, I understand what you're saying. Right. But the issue I'm having with this, right, you got a short window to get this done. >> Okay? If it can't be done now, now it's getting kicked tail next year. >> Next summer, we're going to make sure that we do not have summer school at that location so that when we shut down the entrances, there won't be any activity going on. Sir, >> we're we're having private conversations about this because really
062it just came to attention yesterday that that the highway department was ready to roll yesterday on the first day of summer. So, there was lack of communication, which I completely understand. They've also got to work when when they're available, but we need to coordinate those conversations. So, we're going to be having private conversations about that and when that can work and along with our instructional department as far as where we have summer schools, what we can do. It is not a done deal yet for this summer. So, just stay tuned. >> Okay. >> All right. Okay. Thank you. >> Hold on. [laughter] >> I just want to say thank you all for posting not just your agenda, but the entire packet um on the website. I I had so many people that were happy to
063see that. So, I I do appreciate that and and I know that the public appreciates it as well. So, thank you. >> Board member comments. Mr. Mayberry. >> Thank you. Hey, I just want to let the board know that I I got something that's going to be emailed to you guys this week uh that I'm going to have on the uh agenda that I think that we're all going to be in agreement with. Um but has to do with our public participation policy. Uh last uh not last week, but two weeks ago when we had our for um formal meeting um I believe we did something that probably is not great president for the future. Uh and so I'm going to have a change to propose and it's going to say here that uh no
064recognized speaker may yield or surrender or transfer his or her allocated time to another person. And the main purpose of that is that's not great practice. Um most government bodies, I would say probably all government bodies in the state don't allow that. So it's not great practice for us to do it and we're not vetting the people at that point that are applying like we do if they apply through the normal ways. Also, one change uh and I'll explain this as well. Um I've done a lot of research into this. Uh across the state, government bodies give typically uh three minutes or less to speak uh in front of their during their public participation um time frame. Uh we back um I think in like 2021, like the year before I was on the board,
065um Mr. Charlie Patterson in um voted incre put it forward and increase to five minutes and the board voted on it. Um what that's done in practice is it does create some months where we can't get to everybody and then like last month where we had some members that had to get pushed or some members of the community that had to get pushed to this next board meeting that we're about to have because they were unable to get within that 30-minute window and that's unfortunate. Uh so this will allow uh people to have more people within that 30 minute um time frame that we have currently set aside. uh and it aligns us to every other county commission, city council, state agency, uh government body within the entire state. So, I'm going to have that
066um proposal that will be going to you guys in your emails so you can look it over. I want to thank Mr. Goodson for helping me draft that. Um but we're going to have that to your emails so we can vote on it in the um upcoming meeting. Also wanted to follow up and say this. um Miss Barry myself um spoke up at the LA end of the last meeting about uh the employee cell phones and this something I've been looking into uh and I was going to bring something to the board today to also vote on the next meeting but as we've looked into it u coordinating with Anthony Johnson um it's not necessarily something we need need to vote on because it's an employee handbook situation so the there is proposed language for
067the teacher handbook to be changed that the district was going to put forth in their own changes within their own employee policy. And it states here, all employees are expected to have personal cell phones out of sight while on duty and supervising students. Employees should not use cell phones for personal businesses while on duty except in an emergency. And use of cell phones is in violation of policies and/or state federal laws could result in discipline up to and including dismiss or referral to the law enforcement officials as appropriate. So, um, to me, I'm I'm totally okay with that. I appreciate the work that the district has done to put that together, and I want to let you guys know that, and, um, I'm very supportive of that. Thank you, >> Mr. Garland. >> Yeah, I
068uh I would like to thank uh all of the board members that actually showed up for graduations. Uh, that was very that was a that was a great experience as usual. uh as uh as I was telling them that this is my last one. That was my last one, but it won't be my last one that I'll attend. Uh but because I will come even though I don't have any children that's going to be graduating. That's how much I appreciate this system, this district, uh and the leadership of this district to know that we're doing what is right, what is good, what is just for the children. Uh speaking of that, uh I know that uh and I talked to Dr. Luna about that and she explained it to me where her plans are and
069I just want to uh emphasize uh that I strongly feel that if we ever going to go to a double level school uh now is the time to start looking at what type of facility do we want to put our children in uh for the safety, security and all of the things that we are dealing with. Today is the day. I know that 272 29 is the time that we're going to try to open up the next school. Freedom has opened up in this year. Uh as I know it's great great accomplishment. But Montgomery County is growing uh growing leaps and bounds daily. And we as leaders of this community, we have a responsibility to make sure that when children uh come into this community that we have a place that they can go sit,
070learn, and be educated to become adults. Um, as I drive down Tiny Town Road, I see all of the escalating equipment out there. They're trying getting ready to build houses over in North Clarksville. And as everybody know that we are a landlock almost in North Clarksville. Uh so the bottom line is uh there is uh we as the county commission knows that we we work closely with the county commissioners when it come to actually building up schools and you guys have done an excellent job in assisting us of getting the job done. Uh you've been asking for this for years. I've been against it for years. But the bottom line is as I as I trans transition out off of this position, I know that it's going to come a time when we're going to
071have to go to s double level versus single level schools. Don't want it. Don't we never want it. But the bottom line is it's about the children. And if that's what we need to do, I think the county commission and the and the district need to come together and start talking about what kind of facility we're looking at and how big, how small, and how much we're going to expect to put into it. Today is the day. We can't make that design overnight. That will not happen overnight because there's going to be changes, counter changes, and all kinds of things. But the bottom line, if we start now in 27 in and 29 when you need to open up the next school, whether it's a single level or a dual complex, I believe that you
072would have the type of facility that we need to make sure our children, our children, when they go into the building, they go into a safe building. When our teachers go into a building, they will be safe and they will be usable for the purpose of educating our children to become qualified adults. And I did talk to Dr. balloon about it and she explained to me what what what the plans are but I thought I felt myself that speaking to the board that we need to start they need to I don't need to start looking at it but they need to start looking at or thinking about what is it that they want to see in the next school if it's going to be more than a single story facility and when we're looking at
073the availability of land today in Clarksville Montgomery not necessarily the land today but the cost of land today. We need to be very mindful that it's time now to start looking at that process to help Dr. Luna and her staff to be able to do a greater a better job of providing for the needs of this community and our children. Thank you. >> Any other comments? >> I have a couple quick comments. Um first of all, I want to say thank you Dr. Kimmy for the presentation on the summer camps. That's awesome. I I didn't realize that we did that many summer camps. So, that's great. I also wanted to mention if there are any business owners here, if people are watching online, we h we had three interns participate with my local business from
074CMCSS seniors that that graduated. It was really fun to watch them graduate. and we will we're doing it again next year and we have two that will be coming on our business and I highly highly recommend that program. I think that it is a really great opportunity for students to get real life training with real businesses and it was just an amazing experience for both our business and for the students. So, if you guys have any businesses or know any business owners, I would highly recommend that internship program through CMCSS. I even prefer almost having the high schoolers over the college students because they are so eager to learn. They don't necessarily have to be there for so to get credits or anything like that. They're there because they really genuinely want to learn about
075whatever it is that they're that they're learning. So it was a it was a very great um experience. Also I I wanted to thank you guys for getting the agendas on the website. I do we have links to the videos as well. There we go. Yes. Sorry. I was looking over I was thinking about because Latani handles the minutes but yes the uh on the board page it has you know links to videos but we really just kind of encourage folks to um to CMCSS info is our YouTube page where all of those are posted and so you can subscribe to that um and that way too it'll even notify you like you know here's a meeting or there's this new video that's posted. So, if you just go, it's hosted on YouTube, so you
076can go directly there, but there's also a link to it on the website as well. >> Perfect. Thank you. I think that's a great thing that we started doing was the live stream recording. I love it. And then one more last thing. Um, Erin, Mr. Mayberry, um, I love the policy changes that you have recommended. I was also going to recommend the three minutes. It is unfortunate when people want to come speak. I fought really hard as one of the parents in the audience to get the ability for people to come speak in the board meeting. So I I agree. I think that that's a great change. That's all that I have. Dr. Luna Veter. First I would like to welcome County Commissioner Clayton Ruer um to the education committee. Uh glad to have you.
077So good evening board members. This week, faculty and staff members have been gathering at the West Creek complex for the kickoff of summer professional development known as Engage. So, educators, administrators, and classified personnel from across the county select sessions aligned with their content interests and areas to strengthen. These sessions allow our teachers to earn their required 18 hours of inservice while learning in an engaging atmosphere with colleagues, complete with photo booths, daycare centers, and food trucks. So all these light yellow t-shirts that you see today um are some of our our staff members who have been presenting today um and others have changed. So uh the there will be another week-long session held in July at the Kenwood Complex. So a total of 312 unique courses will be offered this summer in 721 separate classes
078to choose from. So, we continue to be thankful for our CMCSS employees who choose to go above and beyond during their summer break for our students. Vice Chair Bryant, this concludes my report for the evening. All right, that concludes our meeting. Thank you so much.