001all righty we'll call this meeting to order first item on the agenda surplus property CTE classroom equipment first read board members in your packet you will find a list of CTE classroom equipment that has been deemed um not usable anymore um as per TCA code you will see the descriptions along with any information about that that is uh being asked to move to be able to sell through through gov deals okay any comments questions okay item number two resolution teacher bonuses first read board members the Tennessee General Assembly passed the Education Freedom Act of 2025 during a special session this year section four of this law allows for a one-time bonus of no less than $2,000 for each teacher in K-12 from the Department of Education in order for teachers in the school system to
002be awarded this bonus the local board of education for the LEA must first adopt a resolution affirming participation in your board packet you will find a copy of the proposed resolution that if passed would be signed and uploaded for submission prior to the June 1st deadline to the Tennessee Department of Education allowing that $2,000 bonus to be awarded to teachers um sometime late summer early fall any questions comments okay item three resolution 24-25 budget amendments extended school funds federal budget amendments first read and I will ask Jeff Taylor chief financial officer to come up and present the budget amendments good evening to all of y'all how are y'all doing this evening um if you'll look at these amendments the first part is for the extended school program of course all these revenues that we use
003for that are come from the state or federal revenues as you can see we'll have 4.6 million 4,532,000 excuse me in other state education funds as well as additional other federal funds of $611,658 for a total of $5.14 million uh that gives us that amount of available funds on the expenditure side these are just the numbers that will be appropriated to reflect the revenues that we're projected to receive for uh salaries and in benefits and supplies and materials um same thing on this page total expenditures equal the revenues of $5,144,000 moving on to the federal amendments uh the first uh five on there the consolidated admin through title three these are just additional revenues or in the case of title two and title three reducing additional revenues on those as well i think it's a
004typo without the parenthesis but additional revenues and expenditures on those um it's consolidated admin and title one we're reducing those revenues and expenditures on title 4 and the ARPA homeless and the CTE Perkins that's just reallocation of existing funds and then on IDEA part B and the preK these are just additional revenues and expenditures that we are appropriating any questions i guess not thank you thank you all righty um item 4 25-26 proposed consolidated budget first read and again Jeff Taylor i was talking to someone earlier today they said it used to take three hours to go through this i don't plan on it taking three hours tonight just so you know um just to give an overview on the first page of all the funds not just general purpose this budget we went through
005there we looked at doing a two and a half percent cola for this year but we've reduced it down to 2% um that's a cost of about $7.2 million um with this though we did increase the starting teacher pay to 50,000 a year in order to meet the state requirements for 2026 and to compete with other school districts locally um the two this also does include the 2% cola and stipend increase on stipend increases for the extracurricular activities we did a cola on that as well and employees eligible for the annual steps that cost is at about 5.56 million one that kind of hurt us this year was the 8% increase we had to have on medical premiums the costs just continue to rise on that so we had to increase that for a total
006cost of 3.3 million um with our new positions and changes in existing positions that cost was an additional 1.5 million our scheduled excuse me our scheduled market analysis that resulted in a cost adjustment of $385,000 um paving cost of course we're having the highway department work with us on that but that still we add appropriated a million dollars for that um school buses the normal cost that is increased by half a million dollars actual amount I think is $2,751,000 but that's for 16 buses just to keep in the normal line of replacement um the insurance premium estimated increases for property and liability that's 762,000 and then there was additional funds needed for the special education extended school year due to the loss of the ESSER funds that was an addition of 303,000 and for the
007stipend and benefit costs and then lastly just increases in software and technology of 410,000 moving on to the general purpose fund right now we're looking at expenditures of $456,058,000 we have 428,530,000 in revenues as well as available fund balance of 27.5 million to cover those expenditures under the revenues this just gives you the breakout um 281,578,000 comes from state revenues of course most of that TISA funding um 138.7 million in local revenues property taxes sales tax dollars and then $2 million in federal revenues as well as $6.2 million in non-revenue sources just a comparison from last year's budget under state revenues we're seeing an increase of almost $8,050,000 under local revenues an estimated 3.5 million and under the non-revenue sources uh 4.8 million and then of course a drop of 726,000 for the federal revenues
008for this year and of course that a lot of that's got to do with the ESSER funding moving on to the revenues for the general purpose fund the notable increases of the three and a half million was 517,000 in property taxes 2.36 million in sales tax um 575,000 in business tax as well as 310,000 in the mixed drink tax the one decrease we did see was just under 300,000 in uh the E-Rate funding and that was all the local revenues as well moving on to the state revenues we saw a $12.2 million increase in the TISA funding as much as I hate to say this number $666,000 decrease in early childhood education for pre-k entitlement grant um a $1.4 million decrease in other state education funds for public school security grant a $2 million decrease
009in other vocational revenues for the innovative school model grant and a $5 million increase in operating transfers and that is mostly coming from the federal fund we kept an additional funds in that fund for the past few years just with the ESSER funds flowing through there just to make sure we had enough cash flow to cover any expenses as we were receiving the revenues now that ESSER's gone those funds are not necessary and we're moving those back into GP yes sir 666 million decrease in early childhood education Dr Luna how would that affect our ability to be able to offer pre-k to the we are still committed to keeping pre-k and so we still have the pre-k system it's just part of the grant dollars that have gone away we are um working to to
010look at other grant opportunities in the future and there's potential for that coming from the state but this particular grant has expired with the ESSER funding moving on to the federal revenues um that's equal to we had over a $700,000 decrease in those federal revenues for this year showing an in amount of $2,000,654 and then of course as I mentioned earlier the non-revenue sources an increase of 5 million from the operating transfers um funds moving back from the federal fund so total revenues we have $428,530,692 giving and then with our beginning fund balance of 76,148,000 as well as our reserves of 7,280,000 that gives us total reserves and fund balance of 83.4 and total available funds of 511 just under 512 million moving on to the expenditures we show about $456,058,000 in expenses of course
011as you all well know 84% of that is in relation to salary and benefits for the staff for the school system they're always the top priority um as far as helping educate our children um as far as the other expenditures the next highest amount would be the 31.1 million for supplies and materials and then 16.9 million for contracted services moving into the functions and the departments under regular instruction I'll just kind of go through the ones where we saw the most significant increases under regular instruction contracted services that increase is basically based on um increased service rates and cost for a lot of the services that are provided to our students and to the schools under vocational education the increase there is under contracted uh services as well and equipment that increase was just based
012on the adjustments to the innovative school models grant if you recall at the last amendment that we did we moved a lot of those funds into those two lines through that amendment moving on to the next page under student services this one was kind of misleading um under staff development that line shows a 95% increase but this was another one where there was an amendment done to move those funds out to do renovations over at the Greenwood complex this is just restoring that back to the original budgeted amount under health services uh the 19.11% increase that was for cost and equipment a piece of equipment they use in there that they have to have calibrated every year just the cost is increased for that under other student support the biggest increase of course was staff
013development and once again that was where money was moved based on the uh in innovative school models grant under regular instructional support this one was one of the lines where we had moved money out of it to help pay for the Centegix system that we were implementing into the schools this is just putting that budget back to where it originally was less $5,000 the original amount was $400,960 and we're just putting it back to where it was originally at under special education support this one we just moved a lot of these funds from the school ISA accounts they're wanting to combine it into one account where all purchases using these funds can be made from one area um so it's not really a huge increase it's just moving from one area to another under vocational
014education support uh the decreases on this line they were due to the reduction of the innovative school models grant as I mentioned last year this is the last year of the funding moving on to the next page technology classroom instruction um there's a $410,000 increase in this line and it's as it mentioned in the overview this was due just strictly to the increased cost in software for fiscal year 26 moving on to the next page under printing and communications most of this is just in relation to the volume of copies that are made and the increased cost of paper for both supplies and materials and contracted services under office of the principal increase under contracted services that's for software costs that are used in school bookkeeping it's a new software we're going forward with this
015coming year that'll make things a lot simpler for them to use and make it a lot more efficient under human resources under contracted services once again this is just an increase for personnel services and uh for increases in travel those travel the travel form we've used i'm sure some of you have done travel recently as of April 1st that has changed where we've updated that making the per diem rates closer to what they have been for under GSA.gov and the IRS mileage reimbursement rate of 70 cents a mile I think a lot of those lines in the previous year had been increased so some of those line items didn't have to be as significantly increased for this fiscal year under operation of plant um insurance premiums this is something that's been a trend the past
016several years when we've looked at budgets they just continue to increase and once again we had to increase that by 30% under maintenance of plant um under supply uh contracted services we just had to increase for paving services of course the highway department is gracious enough to do a lot of that for us right now so that's a cost savings um under equipment 424,000 that's just to use as a replacement of aging uh vehicles and equipment within that department and then under staff development one of the proposed positions a boiler chiller tech this is just to provide staff development for that position um under early childhood education we moved funds from equipment to supplies and materials just to put it in the right category which increased that line and then under contracted services just an
017increase to travel and reimbursement rates and then lastly under debt service uh we have 1.1 million this is the last year of our last computer lease so this is year four of that and once we're done with that there will be no more debt service payments unless we choose to lease in the future all that being said our final expenditures for the GP fund are 456 million ending reserves at 7,280,000 and then giving us a total reserve and fund balance of 55.9 million and total expenditures reserves and fund balance at just under 512 million do you have any questions yes sir thank you for that presentation and thank you for all the information you've provided um I have one question yes sir um have has your office started forecasting um for the next year in
018the event that uh prices unforeseen go up like fuel prices may be going up and uh some of the cost of the goods that we normally purchase have that potential of going up these numbers come from those departments and for some of this stuff to be honest with you it's something we're just going to we may have to make adjustments as the year progresses i know some of the areas we have increased but I know there's other areas that we'll probably have to keep an eye out and there's very it's realistically possible that we will have to adjust those numbers thank you yes sir all right moving on to federal projects of course most of these lines with ESSER funding going away and some of these other federal grants going away this year almost all
019of these lines are a significant decrease from the previous year mean total revenues have gone from 35.4 million down to 23.4 for this year um have a beginning fund balance of $8 million moving on to the expenditures as you can see we have a 26.6% decrease in regular instruction 15.4 under special education 4.18% decrease in vocational ed and 100% decrease in health services moving on to the other next page all these are decreases as well except for the last one vocational education support and it's just a small minuscule amount $3,701 for salaries and $1,863 for benefits as you can see these lines are all down to zero then transportation of course $931,982 which is about a 36% decrease from last year and then of course the interfund transfer as I mentioned earlier where $5 million
020of those funds will be going back to the general purpose fund gives us ending fund balance projected of $3 million and total expenditures and fund balance of 31.4 moving on to child nutrition um one of the positives last year with the trustees office my predecessor did a good job of communicating with the trustees office in the county about looking at the interest breakout resolution was done by the county commission and approved so that allowed for the nutrition fund to receive additional interest income from the trustees office as you can see that is that budget for this year is 5,000 we've changed that to 700,000 for the next fiscal year so that's a significant increase for sure right there um everything else is pretty standard as far as the revenues go gives us a beginning fund
021revenues of 24.3 million and fund balance of just under 13.6 expenses um really the only ones that were s significant increases retirement stabilization rate of 17.15% a lot of that had to do with the adjustment that TCRS made and that that fluctuates from year to year i think it went from 1.18 to 1.26 this year so that increased um and of course with newer employees as as we have turnover and some of the older employees get off the legacy more go into this and that increases the amount we have to budget as well under dues and memberships i know this is something that they talked about wanting to give additional training to their employees so that's increased to $1,000 um that of course in turn causes the travel to increase and then lastly under uniforms
022that increased from 10 to 45,000 as y'all may recall one of my first budget amendments we were moving funds around because we were going from renting uniforms to purchasing them this is for that purpose for so that they can purchase uniforms for their employees an increase from 10,000 to 45 and then uh lastly vehicle parts once again it's a situation where costs have increased and they continue to need to increase their budget as well so that's gone from 7 to $10,000 so total expenditures of 28.6 million um leaving us with an estimated fund balance of 9,364,000 and then total expenditures and fund balance of just under 38 million any questions norm do you think that that $10,000 is going to be enough with what we're going through today for the parts increase proposed parts increase
023vehicle parts I know we're doing day-to-day but the bottom line is we got to keep the buses running this is under nutrition this is not under the buses oh oh that's that's that's not our vehicle well it's under child nutrition it's not under transportation that's next oh okay okay i thought it was glass i said that's because we're good okay good next transportation um we have a 200 just under a $270,000 increase in the current property tax projections for this fiscal year and an increase in TISA funding of half a million dollars uh so that gives our local revenues 3,006,000 and the state revenues of 19.9 and then under 4713 federal revenues we have just under $1.3 million which is a decrease from last year but still we end up with total revenues of just
024under 24.2 million and a beginning fund balance of about 7,005,000 total funds available 31.2 million um same thing here not a lot of huge changes um laundry service that was an increase but it's only 5,250 dues and memberships but that is for two additional positions which is a boiler chiller tech and a plumber so for them to keep their certifications up we needed to provide them with additional funding for dues and memberships as well as travel maintenance and repairs vehicles this one increased by 25% from 12 to 15,000 excuse me and then on other contracted services just once again additional just increase in cost for that next up the vehicle and equipment insurance as we mentioned earlier the premiums for property casualty and liability are going up so of course in turn this goes up
025as well by almost $56,000 so our total expenditures are 28.6 million and that with all that will leave us with a fund balance of just under 2.6 million total expenditures and fund balance of 31.2 any questions okay moving on to extended school you actually won't see a budget on this one the only thing we're adjusting is the beginning fund balance we just show I just showed you the budget amendment a few minutes ago that is for FY25 we will probably do an amendment later on in the fiscal year of FY26 to put in the budget for the extended school program because it'll be through June and then we'll update it after that um we also I've got a note in here we will amend next month the beginning fund balance because we'll have to transfer
026u have general purpose transfer a million dollars to cover the timing issues with the reimbursement for our one of our grants just a cash flow maneuver so that money would eventually go back into GP as you can see there's no figures there other than the change in fund balance lastly we have capital projects um right now of course Norm's list is long as far as what we have to do on schools um we realize the county can't pay for all these at one time so right now we are projecting proposing and requesting 10,825,000 from the county for our capital projects um first one is for the Woodlawn Elementary we're wanting to replace the unit vents and the BAS system at a cost of 2.5 million um we have systemwide site group one projects um around
0274.8 4,825,000 and then for Montgomery Central Middle we have a roof restoration that'll be at a cost of $3.5 million and I added some slides that Norm had presented to me and I have attached that for you all to review i won't read it all to you but just kind of goes through the history of all these projects y'all have any questions and also I realize that y'all will want to talk one-on-one about this you're more than welcome if you don't mind give LaTonya a call and I'll be happy to meet with each of you just give me a time in the next week or this week or beginning of next week and I'll be happy to speak with each and every one of you anybody else all right thank you alrighty item six county
028commissioners comments alrighty item six other business oh it wasn't on here board member comments yes go ahead good evening everyone uh what I'd like to bring up to the board is the uh consideration to add a student non- voting student member to our board um the objective of having this student on here to give us the feedback directly from the students so we uh don't just sit up here and operate in the vacuum we get some direct feedback from a uh from the students what's going on in the schools um this was done in other school districts and we used to have a student representative that used to come to our meetings but um my proposal is that we consider uh having a student board member join us and he would be selected from all
029the school the student body presidents um and let them select which one would be uh would lead it and uh I'd like to bring that up for the board and just get your feedback at what your ideas are what you think of this idea i would like to um to say that this is something that is long needed for this district uh we are a level five board and being a level five board we always should be in front not coming from behind and all the time that I've been here we have discussed we've discussed it but we never acted upon it so I agree with you uh Mr Nelson that this is something that we need to definitely consider and consider wisely Mr Griffy echo Mr Garland's comments there a little bit but we
030um Mr Nelson and I attended a workshop and and this I believe will add a great perspective for the board to have a student's opinion on subjects and have their voice here in the boardroom um some of the things that we heard like his mentioned was you know the high school levels all have class officers let those class officers elect a board member to set for a year and I and I do think this is a a great thing for the school system it'll also be great for the schools and the students the students will feel better about the board who are not just something in a building someone they don't know anything about and they'll have actually someone one of their peers that they can talk to that has our ear and is sitting
031here in the board room with us and I and I certainly commend you for bringing that up and uh would love to see the director and her staff put something together that will allow those student body presidents to elect or appoint someone for that position thank you so Kacie and I attended um another district's board meeting and they have two and we thought it was pretty interesting that was the first thing we noticed when we went in we were like "What are they doing?" And they got up to talk about what they're doing in school and they got to the board asked them questions the superintendent asked questions and able to give feedback so they had two of those they got their items out of the way at the beginning so we've seen it in
032action of course you know at cost too but heard about it but we've seen in action we thought it was a great thing anybody else okay moving on other business good evening board members first as a quick reminder state testing begins next week we are excited for our students to demonstrate all the academic growth made this year April is month of the military child so do not forget to wear your purple on Wednesday April 16th for Purple Up for Military Kids Day i'm proud to announce that 100% of CMCSS schools will have obtained the Purple Star Award which recognizes schools with a major commitment to serving military connected families we will be holding a special recognition at our formal board meeting later this month next my heart is full as I've spent today surprising our
033top five classified employees of the year for the school system from electricians to bookkeepers to lead custodians to educational assistants to our very own school board secretary Ms LaTonya Long as finalists in the top five classified employees who will be honored at a lunchon in May we cannot thank you enough for all you do to serve our students and fellow employees finally please remember to keep our fellow neighbors in your thoughts and prayers as many have navigated the challenges brought on by historic weather events of the past week despite the difficulties I want to recognize the collaborative spirit of this community during trying times thank you to all the community partners who never failed to rally for our students and families Mr Lanier this concludes my report for the evening okay with that we're adjourned