001Good evening everyone and welcome to the Ashlin Planning Board meeting of Thursday, July 24th. I'm calling the meeting to order at 7:15 and just a reminder to everyone that the meeting is being uh broadcast and recorded. First item on our agenda, as always, is um the chair or the clerk's report. Um we have received um just two emails since our last meeting. One of them had to do with um speeding and and um speed limit signs in in Ashland. And so that is being looked at by the appropriate boards and parties. Um the second one had to do with the um James Road development, which is not formally in front of the board yet. I haven't submitted an application, but we did have a couple informal reviews about that project um at the end of
002last year. So, um those are the two the two emails. Um and next we have um public comment. Mark Sony 119 Main Street. Good evening. I have a question I want to ask to the chair and to the board itself. What does the term comprehensive permit and special permit mean to the planning board? >> Comprehensive permit. Well, I'm asking of course in the frame of the 40bs on the uh that's on the um that's on the dockets of the CPA and was here in the planning board. The uh 20 the 40BS is a state comprehensive um permit that does not do anything that has that could be avoided by is avoided. Excuse me. Trying to find the right words to mean everything. Local permits and comprehensive permits from the state. The comprehensive permit cancels the
003plan. Cancels local permits, don't they? >> I don't think anything cancels local permits. Um, the process can override local bylaws. >> Okay. Bylaws. Yes. And um well at the DVA meeting we this past Tuesday they had the uh 460 the mill building up again and I was kind of I was trying to ask questions about the ashen bylaws and I was told by by chair chairman that um comprehensive permit cancel um overrides and I tried to ask local action question. He didn't want to hear hear them. See, he wasn't wasn't going to talk about speak about that night. If that if I asked those questions here, would they get answered if it was in context of the um agenda item? >> I I'm not sure exactly what questions you're answering. If it's if it's in
004>> Well, I got my questions. 12. >> Well, we will try to answer any question that are in the context of the items before the board. >> So, of course, um 40B projects are not before our board. So, we wouldn't answer those questions. >> It has been >> 40B projects are never in front of well, we do a letter sometimes uh towards the ZBA, but the project itself is never before our board. a 40B project >> even if it's with site of site design and stuff like that. >> No, that it doesn't come before the planning board. That is part of the 40B process that it goes directly to ZBA and does not go through the planning board >> that I misunderstood. And um if I have if any questions come up not with those
005that permit If any questions come up about town issues in any agenda items, is it going to be answered through the with the with the consent of town language or board language? Depends on what it is. I know that. But I just wonder what the language is. >> Um I'm not sure I understand that question mark. I mean, the planning board obviously works with town staff, but the planning board is also separate from that staff. So, and we're five individual people. So, I'm not I guess it would depend on the I'm not sure what the I'm not sure how to answer that question. So, >> I'm like I said, I'll sit down after this. is the um when public comment has questions when we can speak it was a open public discussion and it's on
006the whatever the subject is on that agenda that's being talked on through the board discussed by the boards and the developer together it can be asked at that moment through the planning board once if it's open to the public once the public discussion is there. >> Any any item on our agenda, a public hearing item on our agenda must be opened up for public comment. Not every not every session, but at some point the public has to be allowed to speak about public hearings. So, we allow that or disallow that depending on how long our agenda is that evening and how much time we have. But there's always an opportunity for the public to comment on the public hearing in front of the board. Does that answer your question? >> Okay. And tonight's agenda, are
007there are they public discussions that public can get involved in? >> Yes. I mean, there are two public hearings and we do not have a tight agenda. We hope not to be here till 11 or anything like that, but but we we should have plenty of opportunity to have public comment tonight and and on other nights as well. >> Thank you. >> Right. Is there any other public comment? If anyone's online, they can obviously raise their hand for public comment. But seeing none, seeing none, we will close public comment and go on to our first public hearing. First public hearing uh for tonight is 240 to 260 Pleasant Street. This is the Metro West Facilities LLC, the soccer field along Pleasant Street. And um this project did restart as of July 10th um due to
008a change in board members. Um, so it uh it had had a fresh start and um but we it was not discussed on July 10th. It was continued uh to this evening. But um Jasmine, where are we tonight on that? Is there a presentation? >> I don't know if anybody from the applicants team is available to give the presentation. Um if not, I can give a brief presentation. I know that Wayne Bellic has been in touch with the other engineer for the team and they've had some discussions and they've also submitted a recent waiver request as well. Um that the board just received I think yesterday was when we received it. Um so with Tony Ma was the other engineer that he had met with. So they are requesting a waiver of how they approach
009the storm water changes and they have also responded to the GCG comments as well. >> Madam Chair, Wayne Bellic, Land Design Collaborative here on behalf of Jerry S uh Schzer. Um I was hoping to attend in person, but I got a sight walk today and throw out my back. So can >> we can we make it louder in here? I can't hear. >> Hello. Hold on one moment. We're trying to get the the volume up here in the room. >> Wayne, can you say something just to test the volume here in the chamber, please? >> Yes. Wayne Bell, Land Design Collaborator. >> Yeah, it's still very quiet. Are you far from your microphone? >> I am right here. I've got the headset on and everything. Is there anything else we can do to uh >>
010if we could, Madam Chair, maybe if Jerry could say something from TV Land and we'll find out if it's my mic or >> Yeah, that's a good idea. >> Good evening. Uh anywhere. This is Jerry Scherzer representing um uh Connects and uh the projects at on Pleasant Street. >> Yeah, that's very quiet as well. So, we we'll need to try to figure out what the what the problem is with our volume here. >> We have soft talkers. >> You try it again, someone. >> Hello. >> There you go. All right. Beautiful. Loud and clear. >> Thank you. >> Okay. So, thank you. >> We'll turn it over to uh to Wayne. Are you able to give the presentation this evening? >> Absolutely. Absolutely. Thank you very much. Uh and uh before we begin, I think
011Madam Chair, the last time we met was on March 13th, uh with a different compliment of the board, different town planner and a different assistant town planner. >> That's why a whole fresh start, >> you know, and I don't know if Jerry said something or if I said something, but it seems like everything has changed. So again, thanks for having us. Um and as uh Jasmine had uh indicated, we did have some correspondence with the peerreview uh consultant GCG. Uh and that was last week and as a result of that uh discussion um Tony Ma had suggested that we which was a good suggestion that we uh request a waiver because that's going to kind of set the stage as to how we uh address the storm water comments. Well, >> and can I'm sorry.
012Can Can we make it a little louder again? It It seems to be still kind of quiet from >> Okay, go ahead, Wayne. >> Okay, thank you. So, um, yes. So, we're looking to um as part at at the tail end of this uh presentation, it's it's kind of unconventional to request um a waiver and have the town board act on the waiver um early on, but it would be necessary for that to happen tonight in order that and and GCG would agree in order for the process in terms of the design of storm water management system uh could be addressed. Basically, we're looking, as you know, Madame Chair, um we're looking at a crushed stone parking lot and they are they had suggested that because the town requirement is that uh for parking lots
013is is for paved parking lots, we need relief to meet that requirement. Um if the board chooses not to grant the waiver and we have to pave the parking lot, that changes the storm water system considerably. So, with that said, seeing that we have uh uh new members on the board, uh new town staff, um I can go ahead, Madam Chair, uh make a presentation. I'll make it uh as quick as I can, but uh thorough as I had the last time, if that works for for you and the board, >> please. Thank go ahead. >> Thank you. Thank you. So, the subject uh if I could um can I share my screen with you folks? >> Absolutely. >> And just roll right through it. Absolutely. >> Yes. >> Thank you. All righty. You folks
014see that? >> Yes. >> Thank you. So this is uh set aside plans as you as you saw they were um originally uh submitted with a uh February 5th date revised uh to meet some of the uh requests of some of the board members um from both this board uh conservation um and the design review committee. Um, just to kind of give you an idea as to where we've been uh while you folks were doing making changes uh to the board and and that we were before the conservation commission uh because the project alters more than uh an acre uh they're required to uh file a storm water permit with conservation. Um we have met with them once. The public hearing is opened and continued until uh middle of August. Uh and the reason for
015that is because we wanted to be able to properly uh address the uh GCG comments. Um we had also met with the design review committee had done a presentation with them. Um they had closed the uh the meeting um and issued their findings on the presentation and on the site plans. So, with that said, I'd like to get into the uh the presentation of uh the plan. So, in terms of where the site is located, this is Metro Whisp and Connect Church. This is the Sbury River on the north side of Pleasant Street. This is number 240 and 260 Pleasant. The Albany Providence Railroad uh runs along the south side of the property. Uh and that's pretty much it for in terms of its location with respect to um the environs around it. Uh this
016here is the site. Um again, Pleasant Street to the north for the pre purposes of this presentation. Madame Chair, all sheets um showing plan information oriented with north straight up the sheet. Uh so here we have the two uh basically this this property is uh divided into two pieces in common ownership uh measuring 1.9 acres. There's about 20 or 325 ft of frontage uh along Pleasant Street. Uh the site like I said is 1.9 acres. To the west is Metro West Christian Academy and Connect Church. To the right uh is an industrially uh developed property. To the north of the site are residential homes on the opposite side of Pleasant Street and like I said uh to the the south is the Boston Albany uh railroad. Um the site contains uh three monitoring wells. for
017those members of the board uh and perhaps the new staff. Um if you're not aware of of what's transpired out here years ago, um a company Nyanza had a environmental uh spill. I guess I I would I don't know much other than that there was a super fun site. Its plume had traveled uh quite a ways and actually has ventured its way onto this site. um it had ventured on onto the site where the plume had had come out into this area here. Um and it's about 70 to 80 feet down. There was a a filing with the federal EPA and with Mass D. Um and there there have been correspondence with our team and both those agencies about what connect church wanted to do with the property and they have both stated in writing.
018In fact, the previous town planner uh Peter Matchic had the correspondence uh with uh their comments indicating that developing the site as it's uh being developed because of vertical separation uh between the triclorene and the low levels of triclorene uh within the plume um that this use uh satisfies uh the site. So what you see here um is a site where there's a patuminous concrete driveway here, paved driveway accessing the site. Um it's primarily used as a second form of egress uh for connect church and they have overflow parking in in this area here in a gravel parking lot. That gravel parking lot is not a striped gravel parking lot, but it is a parking lot that um by your dimensions uh for for parking could house about 30 vehicles. Um the lot is primarily
019wooded uh other than this uh parking area uh with mature vegetation, a lot of scrubby vegetation, uh brush, dense brush um and uh and that's pretty much it. Like I said, we have the three monitoring wells back here. We had gone out here and had done some soil testing to confirm the natural uh national resource uh conservation service uh soils data. So the federal EPA has the NRCS produce uh soils data on sites across the US and the information whenever we get into design uh we we base our feasibility work as we here had here with Jerry and his group uh on that data and we went out there and we confirm the data for the purposes of storm water to determine or or or confirm the soil classifications uh provided by the feds and
020to determine uh what the estimated seasonal high groundwater is. The reason we do that is because under the state stormwater regulations and your local stormwater regulations, we are required to maintain a vertical separation to that and that's why we have these test bits. It also helps us design the storm water system uh so that we know what we're dealing with for square footage. If there were some buildings going to going to be constructed out here, we would have also looked uh for ledge uh to see what the the uh developer or the property owner would be in for uh in terms of dealing with that uh ledge. Um the proposed site conditions, uh the very first thing we would do is is part of our site prep um is that we would go out here
021um establish a con a construction entrance out in the front. Uh that's trap rock basically. And what that does is that prevents the transfer of any um silty materials um any uh material out onto uh Pleasant Street that could uh eventually make its way into the storm water system and then eventually out to uh the wetland resource area. the purposes of the uh impacts to lands within the jurisdiction of the conservation commission. As I said, there's there is nothing other than the filing for the storm water permit. The conservation commission has jurisdiction uh for lands within 100 ft of any resource area uh within their jurisdiction. You can see here the 100 ft buffer zone and the limit of clearing and eroding sediment control barrier which is comprised of uh straw waddles and a silt
022fence are positioned along the back of the site as part of the operation and as we committed to in our correspondence with the federal EPA and D. They had asked that the area for the monitoring wells be preserved so that in the future they could come out here and re take readings from the monitoring wells. So what we're proposing is an orange construction fence right out of the gate right up front to protect this area so that the wells are not damaged. In addition, like I said, we are proposing the erosion sediment control barriers uh around the site as you see. And then this squiggly line in here represents the limits of clearing. So the site would be cleared. The all the erosion sediment control measures would be installed. Um and then we would establish
023stockpile areas construction trailer. So the construction trailer we're looking to have here uh site in this area here. We're looking to have a refueling area in this location here. Typically when you do that um you would like to show them out of the the 100 foot buffer zone or lands within that jurisdiction of the conservation commission. This is certainly well beyond that. Uh we have um site contractor parking here. Um repurposed uh shrub storage area. What we're looking to do is as they clear the area, um, they're looking to if there are some shrubs that are of value that are non-invasive and that could be replanted along the front of the the um the property to fill some of the gaps that may be there once we open this up. Um, you'll be able to
024see from the street all the light that's going to come in here. So if it requires additional screening um we would look to uh take whatever shrubs in here and look to repurpose it uh in this location here. Basically what we what we show in here the site is a flat site from a hydraologic perspective. Storm water typically flows off in this direction and in this direction. Um so with that um and we'll get into the grading and drainage plan in a minute but we are proposing a storm water uh swale uh in this area here and what that uh what we're proposing at this point um because we're regrading the area. We're looking to uh regrade that area for storm for for sediment as they're working the site moving earth around stumping the site.
025um this would help to prevent any uh sediment laden waters uh from leaving the site. So everything would flow uh to these locations here. What you see in this line here, this particular line type that represents uh what is it referred to as oh I'm sorry this guy over here is what uh refers to as like a diversion channel. Basically that's along the limits of the site where we would uh create a a lowprofile trench to divert any uh sediment laden waters to that area in the event that we have um uh intense rainfall. Fortunately for this this site unlike others the material on site is sandy gravel beautiful absolutely gorgeous material. So the likelihood of getting runoff from the strip site is very low. But this is kind of a belt and suspenders approach
026here where uh uh we're proposing the uh diversion channels and the sediment bases. Um we now move on to the layout and materials plan. So the site is designed um to provide ancillary parking uh to um the property owner. Um as I said the existing parking was about 30 spaces unmarked spaces. The delta in uh the increase in spaces they net another 19 spaces. So this is a a total of 49 spaces in this area here. as part of the program. Uh they would look to rather than keep this as one way in discussions with town staff, town staff wanted to make it uh two-way uh so that would allow for um access into the the site uh for Connect Church and Metro West uh Christian Academy from um Pleasant Street or from their site.
027The benefit of having the two-way in here is that if soccer events are held, they're looking to uh develop the soccer field not only for their use. It's primarily for their use, but they would like that opportunity that if uh the local U12 league uh would like to use the field, they can come up with an arrangement with them to allow them to use the the field as practice and for uh tournament play. Um so we have a crush dome. Uh the the entrance is going to be buminous concrete. All this area in here is going to be uh the crush stone. Uh we are proposing a concrete buminous concrete a walkway uh here uh to the the head end uh of these uh spaces in here. We have accessible parking spaces in here uh
028to be ADA compliant and MAB compliant. Uh we're providing two spaces in here. Um we are going to provide a third space uh as noted in the GCG letter. And so basically this is going to be paved in here. It will provide an accessible route uh to view the uh any activity on the field and an accessible route to the building should they need to use any of the facilities uh in the building. So from an ADA and MAB uh perspective um the design uh complied in addition to the uh the soccer field um well let's first touch on the soccer field the soccer field initially when we started kicking around uh the idea with Jerry we heard different feedback and this madam chair as you probably know in your profession um anytime you go
029before one board versus another You get competing interest, you get different opinions. So coming to going to one board, one board wanted to see a synthetic turf field. Conservation other boards and committees would like to see a natural turf field. And the reason I, if I recall, conservation wanted to see the synthetic turf field was for the draw of the water supply. Um, with that said, there are no irrigation wells on the property because of the plume and the remnants of of the triclorene. Um, so there is no public uh no irrigation on the on the on the field. Uh, if the t if the applicant were to go with a natural turf field, they would irrigate it from their their facility. However, synthetic turf um doesn't require irrigation as as you're aware. Uh so
030with that along with the synthetic turf field uh they are proposing a tot lot area or a little playground area. Uh originally we're looking at a board in place textured pipe rubber surface. Um and I'm going to make this correction on the plan and Jerry if you could just simply nod. Your preference now is natural surface. Okay. So we're looking at a natural surface. Again this is not anything really formal. It's basically what they what they initially wanted to do over here, which was a natural surface, but at a much smaller scale. So, basically, if moms and dads are here with their their their toddlers and and the like, and they want to play over in here while the game is going on, then that offers them uh that opportunity. Uh the site is part
031of um uh our design uh of the soccer field. Uh obviously we have the the soccer nets uh for the goals. Um we have a chain link fence that we are proposing along the east side of the property line which is going to then run uh the south side of the property line. That chain link fence is going to be a 4ft high chain link fence. Um as anyone knows having gone to soccer matches or even having played the sport um you know balls get shanked. you know, some kids passing, kicking toward the the goal or uh the balls get shanked and as you notice in in many established soccer fields, they have the screening behind it. So, typically the screening is about 20 ft in height. Uh it's a mesh screen. Um and in
032this case we have the same thing and we're proposing that uh here so that it runs along this portion of the site and makes a return in this area here uh and over in here it uh runs to the the chain link fence. Likewise, in this area here, it ends at the uh orange construction fencing because we don't want to venture into uh the swell area and from a topographic perspective, it works well topograph uh topographically and it runs over again uh to the chain link fence. As part of our discussions with the town, one of the things that had come up which was I thought a great suggestion by the building inspector in um some uh in one of our informal meetings with them was to provide for uh an ambulance service here. So,
033basically, we have uh a couple of ballards here uh with a a chain that runs across with a fence secured, a a sign secured to it uh that uh calls it out as an ambulance uh reserved for ambulances. Um and that sign basically looks like ambulance parking only. Uh we have the van accessible signs uh as applicable bill uh applicable on the um on the site uh as well. Uh we are proposing some uh I guess you'd call them landscape landscaping trees, some shade trees basically on site. Um and so there are there are several of those in in uh specific locations. We don't want to have them compete with the existing trees on site. So that's why we've selected the locations we have uh for shade trees. Uh that's the the layout materials plan.
034From the grading and drainage perspective as I said is as part of our design what we wanted to do is incorporate the lid principles and uh for those new board members who are not familiar uh with lid it's low impact development. the principles of lid thinking small um you know rather than having these closed drainage structures these concrete drainage structures think small think utilizing the the existing surface utilizing an open air type drainage system and mimic the ex the big key to this is mimic the existing conditions hydraology with what we're doing here uh we've feel that we accomplished that. As I said earlier, um, storm water flows this way and flows this way. As GCG called out in their report, uh, and we were aware of this and called it out in our narrative.
035Uh, throughout the site, there are these small depressions. Um, you can see one uh for instance in this location here where there's a uh actually that's a high point with a 2011 but we have a 199 off in this area here that's a a depression on site uh where this comes up to a 200 and it you know like I said there are different depressions on site in terms of the hydraology we we mimic the hydraology again meeting those lid principles what we wanted to do again dumb it down keep it simple um and keep it cost effective for these folks. what I had done which unfortunately has raised more questions than um I had hoped um is part of the design and I I I think madam chair if you recall when when I
036did the initial presentation in early March we're just a few weeks removed from that ice storm and so the board members and staff may recall that there was a snowstorm and then you know probably a half foot of snow and then we had some rain come in after that and everything was a sheet of people were slipping all over the place. Well, what happens when that occurs is these basins are designed to drain. And if I had not proposed what I refer to a wick, which is nothing more than an area drain, a vertical, but essentially it's a vert vertical piece. You can look at it as a vertical piece of plastic pipe with a a slotted cover on it. um that connects the the ground surface to the grally soil below so that it
037maintains that ability for this thing to to drain the way it wants to during these frozen conditions. Um there have been a lot of questions well shouldn't this be connected interconnected? It shouldn't because that's not the intent here. It's purely uh again as I as I said earlier I used the term belt and suspenders. That's exactly what this is. I could easily take this out and we'd be done with it. But I have it in there because in my years of doing this, as you can tell with the whiskers, the gray whiskers, I've done it for a little while. Um, and I've seen things out there, especially during frozen conditions. Um, and rather than have these things pull up uh with water and then freeze, um, my thought was we just get rid of it
038um, by just sending it back into the ground. Um the storm water system, like I said, flows into this area here. It's gently uh sloped so that um kids on the field are not going to have issues here. Very gently sloped. Um low profile, wider swailes uh uh in recognition of of the activity on on site. So with that said that is the uh the uh the grading and drainage plan utility plans. So we had proposed as part of our design light poles on site. >> So Wayne I mean do you do you want to present all the details tonight or I mean I'm wondering >> yeah my I'm almost done madam chair. My thought is if I do this, it gets it out of the way, gives the the the board some food for
039thought when we have the next discussion. I'll make I'll wrap it up here, but basically we have light poles proposed on site. Uh the church may install them, may not install them, but they want the um the bases in there. Um so we we're providing the service uh from the building uh to the site design review. Basically, that's the existing conditions. This was proposed. This is the view kind of looking at uh the the facility post development soccer field tot lot parking. Um and this represents views from the opposite side of the street. So the first view you see is uh from the north uh from the north uh east. This moves closer going back down to the site to the main entrance and where we're proposing to come in. And uh these are the
040uh the views of the trees um and the signage proposed on site and the the the mesh screening. So Madam Chair, with that said, uh if there are any questions uh that you'd like uh that the board would like uh to ask, I'm I'm here to answer. >> Yes. I'm sorry. I didn't realize how close you were to the end of your presentation and those the views at the end actually that maybe you went a little too fast through. >> Okay, I could I could hit on them. I could hit on them. might be ones that that we just want to see. But um >> yeah, >> but I think we can do that in the context with questions too. So I won't open it up first to questions from the board. >> Um just
041one question I have just to start out with, but that you you showed >> some rendered perspectives and then some images of that of the screen, the netting. >> Yeah, >> but that isn't in Is that in the rendering? Is that rendered in there? Like is is the um from the perspective that you that you showed of the field? >> Yeah. Uh >> is it really hidden in the trees that you >> Yeah. So it's hidden in the trees. That's and I I'm glad you asked that question. It is hidden in the trees. And so what we had done is what you see here. So obviously you have your existing trees in here. Yeah, that's great. That worked out well. So here we're showing some supplemental vegetation uh to fill those voids. It's hard to
042see it, but I think there's a There you go. See it behind here. That's the mesh. >> Okay. Got it. >> That's the mesh. There's There's the screen. >> All right. I'd like to open it up to questions from the board. >> Thank you for the presentation. I just had really one question more of a concern. All the I'm obviously open and excited about preview services, but how are you going to control the stones going into the town's roads >> when out? That's that's a great question. So, um, what we are proposing is, and this is probably the best location to show it, what we're proposing is that, and I have a a crush stone driveway at my house, and I have it so that I I I installed it um when the back was
043in in better shape back then. Uh, I installed it and I put a uh a paver apron uh for the first 10 ft. And the PA apron contains the the stones in the driveway. The way it does it is I have a slight reveal on the on the edge of the the um um the pavers. And so here what we're proposing is a slight reveal on the edge of the tuminous concrete driveway to keep them contained. Um, again, this is a uh this is going to be uh continue to be owned and operated by uh Connect Church. Um, and clearly they would look to uh continue to maintain the property as they do uh with the existing property from a landscape perspective. >> Questions? >> Yeah, I got a sorry, I got a couple. Are
044are they ever planning on paving over the parking lot? It just seems like if they're thinking about possibly renting it out to youth leagues that you may get feedback about how the parking lot is and how because people don't park in straight lines. Um yeah, >> you know, like they might get some feedback and at some point may think that hey, it's right for us to pave it. And if it does, what does that change on your water drainage portion if they do decide to pave it? >> So that does change a few things. So they would need to modify uh the storm water um and add to it and that would require uh a change in a modification site modification with the the planning board. The parking spaces are uh identified by wheel stops
045at the beginning of the parking spaces. The middle is not identified, but I'm sure that as as you know, uh we move forward, uh Jerry could come up with a way um to identify it. It could be just as simple as um you know, just keeping it highlighted chalk lines um for the parking um or even spraying it. Go through with a a white sprayer um and identify it and keep it maintained. you know, the the the reason here, like I said, we could have gone with the the paved parking lot, but we're thinking again low impact development and staying away from, you know, the conventional. So, this parking lot serves as a detention base. Um so basically what happens is we have sizes when whenever we do crush stone lots whenever we do crush
046stone as part of uh storm water there's a void ratio so between the stones you have the air air voids um you under the state stormwater regulations you take credit for 40% void ratio in this case here with our hydraologic model we were conservative and we only took uh credit for 20%. So basically there's more capacity uh within the stone and the reason we had done this was again utilizing what's out here for storm water keeping it simple and and thinking lid low impact. >> Thank you. I have a second question. Is 20 foot fence >> high enough? Um, I' I've been to plenty of soccer games also and and I see it's pretty close to that goal. >> Um, >> yeah. >> And I'm just picturing a ball on bouncing to the street over
047there and causing some havoc on the drivers. Um, >> I mean I it looks like the kids can't run out to go get it right away, which is awesome. But like I'm just picturing a bouncing ball, an enthusiastic 12-year-old in a bouncing ball. >> Sure. Sure. Um so with that um it is the standard at 20 ft. Um we had I remember Alvaro, Madam Chair, I don't know if you remember. Oh yes. Uh but but Alvaro uh was very much into soccer. Uh and we did have that discussion with him. In fact, when Peter was the planner, um that came up in the discussions um about that 20 foot height. We said that seems to be the standard Elbero. Is that typically you know what you've seen? They said yes. Um we also talked about
048how far does that extend and the way we've shown it is typical of um EC. So the primary question you have for tonight and obviously this isn't this isn't a project that we're just going to see one day you know it'll we'll discussing this again >> but the primary question you have for you us tonight is about the stone use it is purely about the material >> in the stone parking area >> right >> yes >> so so just to focus a couple questions on that does >> sure >> does that >> does the use of that what does the use of that material have if anything to the change to a turf field over a natural grass field? Are those two things related >> with respect madam chair from the the parking lot itself
049a turf field >> or just these the synthetic turf >> I'm wondering the storm water calculations that you need to work out are they related to a turf field versus a natural grass field? >> They are not. So we we did have that conversation uh with Tony when we spoke with him um and he agreed that the turf field we have modeled this we have done uh recently had done a project for Maria College outbacks and uh redoing all their athletic fields and a new campus master plan for them. And when we looked at their fields, which were natural turf and going to synthetic turf, uh, everyone was in agreement, especially when you have soils like this, um, that the permeability rate with a synthetic turf field and a natural turf field uh, is essent.
050Um, the synthetic turf fields are uh, designed to drain. That's exactly uh, what what occurs here. Um, in terms of the parking lot, however, if we went with a paved parking lot, that will change the drainage and that would change the drainage uh so that um we would have more drainage on site. Um, more subsurface drainage tends to get very costly. Um, we'd have to go with a subsurface drainage system and uh expand this portion over an ear to be rather than a uh a a lower shallow pipe system would be a combination of low profile uh shallow but with um provided we meet the groundwater offsets with some sort of subsurface drainage system in here. Um and the same thing in the parking lot and the um the field. >> Yeah. So the question
051about the turf field and the natural grass field doesn't have anything to do with a decision. It's completely separate from a decision about an asphalt from asphalt paving to gravel paving. Those those are separate decisions. >> Correct. >> Okay. just so we don't need to focus on whatever we whatever we talk about the parking lot does not proclude any other comments or thoughts about the nature of the field is what I'm trying to separate if possible it sounds like they are separate >> y >> so >> thank you >> I wonder if the storm water is not an issue here but it's the amount of heat that's radiated from a artificial turf versus um if it was paved surface it's actually magnifying that's radiated from the surface. The crush stone actually balances 50% of the
052site. So I don't think it's a storm water issue. It's more the heat that's getting radiated over this. >> Well, that's an interesting approach madam madam chair through the chair. That's an interesting approach and that's one of the things that we look at whenever we think lid as well um in looking at this the runoff that's again looking at pavement. In fact, if you drive through a city, I drive through the city of Worcester from time to time. And if you drive through a city with all the pavement in the city and you look at your out in Northbrow, Shrewsbury on 290, as you approach the the city, take a look at the temperature reading outside. It spikes several degrees. Once you get past that and you make your way toward Auburn, less pavement or
053even further out toward the Charlton area, it it comes down. So, I think that the the board members comment here is I think a valid point uh when looking at a paid surface versus a crush stone surface. >> Thank you. So in um in the G GCG review, they talk about um and in talking about the waiver, they talk about um that the crush stone that they would GCG does not recommend installing crush stone on top of compacted gravel >> um is what what are you proposing? So we are proposing the crush stone on top of the the the gravel and the reason we had uh discussed that they were looking at it from a pre-treatment condition. So they're saying that if you put the the gravel on top, you put a Morphe fabric, a
054filter fabric between the gravel and in the crushed stone, they were looking at it as pre-treatment to uh the the soils below and you know prior to discharge to resource areas and uh and the like. looking at this as we said to Tony the site as as designed um where this is the buffer zone in this location the parking area is up in in this area here usually when you look at the pre-treatment it's for sediments it's for sediments that are generated by uh paid surfaces where the owner of the property will will put down some salts where they'll put down some stand for winter conditions. In this case here, it's not going to happen. I have a crushed stone driveway at my house. Um, and I keep the blade up an inch or two
055subject to how dense the snow pack is. If it's a wet snow, I bring it up higher so it doesn't take the stones with it, but I keep the blade up. And basically what it does, it just gives you a it's a little crunchy underfoot. And so you get your footing there. you don't need to uh especially when it's this flat, you don't need to sand and treat it. And so that was the the the response I had to Tony in our discussion is that you know we do uh designs where we do have the the the uh uh the gravel on top. That's prior that's the gravel and then we pave it that in that application we agree in this case here looking to use the the crushed stone as the drainage system we
056need that at the surface. If you looked at his approach if you wanted to use the the crush stone beneath the surface during winter conditions that gravel is going to be rock hard like pavement. You're going to get no infiltration. So that's where we were coming from. With the voids and the stones, you're still going to have that ability to infiltrate and to detain. >> Okay. I mean, I think the questions I have are about um the um the accessible parking spaces. I know when we talked when we went through the review for the dog park, whenever that was, it was one of the questions that came up because they were also looking at doing some kind of a gravel parking lot. >> And the thought about the accessibility was a a problem and the
057maintenance, the plowing. Now, this isn't town plowing, so it's in in a sense, it's not the town's problem. How do you how you plow the gravel or, you know, the the stone? um how do you keep the the accessible spaces um free? Um I mean that would be something the town would probably look at um as far as maintenance. So that that would that's one of the questions I have. The other question is um is just about the nature. I'm not sure this I'm not sure this board can determine unless someone has more experience than I do stone on top or gravel on top which is better. I'm not sure um about being able to determine that determine that argument. Right. That would have to be that would have to be something between GCG and
058and the applicant to to figure out the the best method to do that. Correct. >> Correct. >> So, um do we have do we have thoughts? I mean um Camila had raised one about the um >> about about keeping it from going on the the street >> and I saw a report that says that there's uh in a previous probably in a previous discussion was already addressed. U I I hope that that it does because stone will be on the road. So I hope that that whatever method is used that it doesn't fall on the town to deal with it. the the setback between the property line and where the parking is is as per the the uh dimensional standards. Correct. >> Between the the parking lot in Yes. >> and the rightway. >> Correct.
059>> On on the road. >> Correct. >> All right. Thank you. Um, in addition to what Trisha said about the accessible parking, my the more I stare at that site plan, um, I am really curious about all the turning radius, how comfortable it is for an accessible from that accessible parking to get onto also the entry point where it looks like that. Looks pretty difficult. Somebody's reversing their car in that corner spot >> and somebody is driving in and is there are cars in both directions at that entry point that does not look like it feels too tight at that corner. So I don't know if you've done turning radius checks on those on that particular spot. >> Yes. So we have um we have provided in fact we provided a um turning template not
060for just a passenger vehicle. So the inside turning radius this is the fire truck a ladder truck. So your typical vehicle uh ranges you know 16 18 20 ft in length. This is a 40 foot long vehicle. um the ladder truck um that demonstrates it can make the maneuvers in and out of the site. As you can see here, this red is actually the travel path of the tires of the of the vehicle and in green is the body overhang and how that reacts to the movement of the tires. Um so with that said the site is designed um in accordance with the local requirements in uh sound engineering practice where the turn the the width from the edge of parking lot to here is 20 ft. Typical vehicle width is about six feet from
061and in some in some cases um you're talking uh I have a Tacoma. My width from outside mirror to outside mirror is 6 1/2 ft. So with that, if you have two vehicles going two ways, that's 13 ft. You still have seven uh 7 ft to play. >> It's not that point. I'm uh it's at the entry. So the truck that you firetruck path that you show that truck is literally in the middle of that entryway. That's how that's drawn and that's not how we are assuming the traffic flow will be. Right. >> So, and I appreciate that, but again, I think you need to look at the truck which is more than twice the length of a passenger car. So, with a passenger car, the the turning radius is much tighter than that um
062and will stay in its own travel lane. So the typical in in any design for parking lots, the maneuvering aisle uh is 24 feet and that's in your town bylaws and other lanes that are not maneuvering aisles are 20 ft wide. And so those are the standards to which we designed. >> Yeah. But you're you're making the assumption that people are parking in the in the right spots. And I know you mentioned that possibly spray painting the stone, but stone gets moved and kicked and I mean, right, it's not like it's there's no adhesive to the ground for it, right? So these are moving items and I we've all I mean when you have the overflow parking for church, how how close are people on staying in those lines? I guess what I would ask.
063I I we know what parking lots look like when they're when they're not when there's no lines. People kind of park where they can and where they want and if they're late for practice and >> stuff of that nature. I think that's that's just really kind of our two points together is like are those cars going to be where they need to be when somebody is pulling in for an emergency or when somebody is trying to pull out of one of those um ADA spots? >> Sure. So through the chair, I think the questions are more concerned or focused not so much with the parking spaces on the outer limits of the parking lot, but more concentrated in the middle in the island of parking. Is that correct? >> Yeah, I I assume so. Is
064that what you're >> Well, you won't have You said you're not going to have those the >> the concrete >> the wheel stops there. >> So, we're not proposing wheel stops in the middle. However, Jerry, if you could weigh in because ultimately it's it's the tenants call. Um, and the reason with that we didn't have anything in the middle uh was for plowing purposes. Uh, however, Jerry, if you want to weigh in on how you would address it, I think one option, uh, could be that we do have wheel stops in the middle and that during winter conditions, um, that at the beginning of the snow season, there is perhaps something as simple as a um at one end of the parking lot, maybe in this location here and this area here, a PVC 5gallon
065PVC bucket with, you know, a a post in it and perhaps a rope that identifies it so that as the plows come through, um they avoid taking up the wheel stops. Is that something Jerry that you would consider? >> Um, I mean there's no if we put wheel stops in the center there's no doubt it'll create challenges for plowing there's probably ways to overcome that. I would just say you know our current use of the gravel lot we don't I mean uh we've not had any of these problems um over the last couple years that we've been using it. Um the I mean I that would be a solution you're recommending. Um, another solution would be we could possibly um we do have a line painter we can use to try to stay consistent on
066top of that uh painting lines on the on the gravel um and keep them up to date and current. Um that's a possibility as well. Um there's probably a couple different ways we could explore solutions. >> I mean I would argue the difference is you are adding now a use you are adding a field and you are adding a playground. So there will be more activity and I'm wondering has this gone through fire has fire seen and made comments on the surface on the fact that there's no wheel stops? >> I >> they have they have not but they have weighed in that they um so they haven't had issues with the plans. We have shown them the plans in the turning maneuvers. Um they were aware that it was a gravel surface or a
067crush down surface as discussed with the previous planner and assistant planner. Um, so they're very much aware of it and they haven't weighed in negatively on it. >> Yes. So the the two documents that I um that Jasmine distributed um during the presentation, one was the the technical review meeting from March um in which case um the deputy fire chief, you know, was there um um I'm not sure um if her comments were recorded. Um there are some Yep. And so a and the other document was the were the notes from the design review committee when they reviewed this um I don't have that date in front of me but when they reviewed the project as well. Um, so I I guess what I'm wanting to know is um, you know, if if what they're
068app all things are obviously still on the table, but in in order to go forward in a certain direction, I think they're looking for, and correct me if I'm wrong, if the planning board would grant a waiver to allow um, a parking lot to be to be non-paved, right, to be a gravel a parking lot. >> Madam Chair, um I there is not a provision in this bylaw that allows the planning board to grant a waiver for them. >> What do you mean by that? I mean that this is a this is a general um regulation and a regulation has to have a stated means in which you can request a waiver and this provision has no means in which you can request a waiver for the type of material. You can request a waiver
069for the size of the spaces but I don't know that the board has the authority to grant that waiver. So un under our bylaws, the planning board is not given correct. >> You're not sure the planning board is given the leeway to change the bylaw in in that way. >> Unless Camila, do you have a different understanding of how that works than I do? >> No. There's definitely no provision in here, but >> so typically whenever you're looking to waiver from the the requirement, a waiver is applied for regardless of what the uh what the the condition is. >> Um and interestingly, the request for the waiver um suggestion came from GCG. Um they do peer review, we do peer review. Um customarily we have requested waiverss to to things of this nature um in
070other communities and they have been granted. Um but again it's ultimately you know the position of the planning board um madam chair and um but typically you know again it's a it's a waiver. It's it's it's like going for a variance. you know you request the variance to certain >> right I I understand that I mean in in my um position as an architect I have been told in other towns as well when when I had been approaching something that there there is no means by which I could that my client could have something changed and so I understood that as well that we were discouraged from doing something by an attorney because there was no means to make that change under the bylaws. So, um, oh, Anna, Anna has her and Anna, do you
071want to jump in? >> Yeah, I apologize for the noise in the background. I'm traveling and there's not a lot of Wi-Fi connection. But I was just going to say I would be very hesitant to kind of create a waiver without legal counsel opinion on this from town council because once you start doing that, other projects are going to want similar waiverss. And so that's my kind of commentary on on the fly that we should be cautious about that and I would want town council opinion before we move on something like that. >> Yeah, we just got the request for the waiver yesterday obviously and though it was mentioned in the GCG report, this is the first time we're talking about it. Um and so I'm I I feel like it it's hard to make
072a decision without all the information. I am wondering and would like some comments from the board about in general the board's thought about the pluses and minuses of using gravel versus paving like what are our general thoughts about that whether or not they apply to this project or not. >> Yeah. No, I I I like previous surfaces because they do the reduced runoff, they reduce heat adden effect, but I am concerned about the the what has been chosen in this specific case. There are other opportunities for other materials that are more consistent that are cleaner that are more well defined when it comes to parking situations. However, the fire department saw this and they don't have a problem with emergencies or with how emergency vehicles. But I agree with Anna that then there starts becoming
073maybe the president of now expecting that that's now how we're going to do parking services and and and what it means for maintenance of these things. the clarity of how this is going to be maintained even in private property and what it will mean for public property what it will mean for vehic for emergency vehicles at a larger scale because it might not be an issue for their seconds that it takes to respond to an emergency in this specific case but I don't know that it will be true if we have now other soccer fields that are bigger that have way more larger uh surfaces that where they may affect their response times so I do think that this is a thing that I agree with Anna that maybe we have to look at it
074more carefully than just saying that we agree with the surface itself because it might trigger something bigger than just this property. >> But something that might work in a small scale area very well might have different different consequences in a larger busier area. Okay, Scott. >> Yeah, I I think it's a cool idea. I I not just cool, but I think it's a different way to look at it. And I I think that they would as it being a private property. I have a feeling that they'd probably take really good care of it is my guess. Um I don't know what it would look like once if they do start renting out the fields and, you know, start having more people kind of use it, but again, I think as private property, I think they
075would probably take care of it pretty well and line it up. I like the idea of that surface. Um again, I I was just more thinking down the future. What does it look like if you start renting it out? What does it look like if you get feedback from people who want to rent it and say, "Hey, we this driveway should be paved and then we have to go back and do changes and stuff of that nature." I I was just kind of thinking, you know, because you said maybe add lights in the future, which I love. Um like I love better fields. So, if we have better fields and access in town, that's an awesome thing. Um but it just starts creating more stuff in the future. So, those are my general thoughts. Um,
076nothing more at this. >> Okay. >> Looks like I there's a lot of notes in this just about the Greyville parking lot and I haven't done a thorough read of this. So maybe Yeah. So um I know that you were looking to get um um a a vote on this tonight or a waiver on this tonight. I don't think given that we've that we only received the request yesterday and haven't had a chance to really look in depth or ask the questions to the right people that we need to in order to make uh an informed decision about that. Um, so I would say and I I'm getting the sense from the board that we're not we're not necess necessarily opposed to a non-paved parking lot that it does have it does have benefits and
077we recognize those, but there's a much there's uh more detail we need on this to decide if it's the appropriate decision for this place at at this time. >> So, um, >> if I could, Madam Chair. Sure. Um, first I I appreciate what what you just what you've just said. Um, I'm the chair of my board as well. I've been on this board for 25 26 years now. Um, one of the things that has always been a concern to me is setting a precedent. And so I appreciate where you guys are coming from with the comments that were raised. I think you know when I had stated about you know seeking a waiver to various portions of of regulations and you had countered with you know in your line of work you've been advised to
078do not to to venture into certain areas for waiverss. Um I have a an appreciation of that. Um you know and Jerry feel free to weigh in. Uh when I when I wrap up, I I think you know out of resp again, we respect the board. We respect the position that you're in. We respect the fact that you volunteer, which not everybody in town does, and it it can be as as you know, Madam Chair, and for those that have sat on the board for a while, it can be a thankless job. Um, so with that said, I and I will defer to Jerry, but my feeling is is that if there is uncertainty from when I hear, you know, we let's let's defer to town council, obviously there's a concern on the on the
079board's part. So, you know, I or or have them weigh in. So, I I have an appreciation there. So >> the concern on the board's part is just that we're we're making a move that is within our authority to make. >> Yeah. >> And then getting the information we need to to make that decision. What I'm saying is that I don't think you should go away thinking, "Oh, they won't do a >> they won't do a a non-paved surface." That's not what we're saying at all. >> I I I understand that. And I think, you know, basically, like I said, I mean, you you've got a couple things going on here. you still need to regurgitate things and you need to get some direction from council. >> Right. And I see Anna has her hand
080up. Anna? >> Yeah. One thing I wanted to say is the town of Ashlin does have a unique precedent of large projects that have led to zoning changes. I can think of a few of those. Um I've lived in Ashlin more recently, but I graduated from Ashlin High School and I can think of a few largecale projects that resulted in change. We do have town meeting coming up in the fall. If we want to look at this waiver more broadly and consider amending our zoning, I would be very open to that. So there there that can happen too. I'm just kind of indicating that we need to rethink what we're doing and because it's an exciting project, it's going to be tempting to think outside the box while at the same time honoring the law.
081So the best way to do that is a zoning amendment. So, meanwhile, it looks like it sounds like we're looking at um uh getting an opinion from town council about our authority on this. Um getting a confirmation maybe from the fire department that they don't have a problem with with the surface material. It they were obviously at the meetings, but it would be nice to have it be a little bit more explicit given the waiver we're being asked for. Is there anything else that would be on that list for for Jasmine to do in the next two weeks? I think those are the two things I would like to know whether we do have the preview. Most likely if it doesn't say that we can't most likely if it doesn't mention it maybe we it
082means we can >> okay >> but >> we don't decide that and I would argue that for the for emergency vehicles is would this work as a zoning change would this work at the scale that an is mentioning in which we set the president for which this can happen at larger scale projects uh all throughout the town they might have looked at this and said this is x amount of people this is fine. We we can do this, but I don't know if it affects the response time for some It might not at all. I'm just saying I think it's worth the ask for for fire. >> Okay. >> Would you also like me to reach out to DPW about the type of crushed surface so that way if town council does come back and
083say we may grant a waiver, we'll have all the information we have to move forward. >> Yeah. Yeah. I I have a I have a sense that probably other people have been thinking about this much longer than we have, and it would be good to know what what they know. So, um um >> sir, is it Jeremy? >> Sherry. Yes. Thank you. >> Yeah. I just want to um I thank the um planning board for um working on this project with us. Um we're, you know, our vision really is to be able to serve the students of our school well and the families that are bringing their children to us to educate. and uh this project will be a significant part of that as well as serving the the many youth that we're able to
084to um connect with and help through our church. So um that's kind of the core vision of it. And if it has an ancillary capacity to be able to serve um you know sports teams in the area, we're certainly open to that um and partnering with the community in that. But the the real vision is really to serve the students of our school. So appreciate you considering that um this project with us on that uh with that vision. >> Thank you. And and just before we um before we look to continue this, I don't see I don't see Mark's still in the room, but I will open it up for public comment if there are any. I don't think we have a huge audience out there tonight. It's very popular TV. Um >> can I
085just request one thing? These reports >> start from March to April, July, June. If we can make sure that all these are referring to the same site plans, different documents. Um the GCG report have the dates on them but I definitely can't remember if when Alvaro and team were there if they were looking at the same set of documents but all these if these are valid. >> Okay. >> The only difference was the material in the field had changed but the proposed site didn't doesn't look >> did not change. >> Right. Thank you. >> Okay. If there's no other comments, um, when's our I'm sorry, when is our next meeting? Um, if there are no other comments, I will make a motion that we continue the 240 to 260 Pleasant Street um, public hearing until
086August >> 14 short term. >> I'll second. >> All right, it was seconded and a roll call vote. >> Deep I ti. >> Communist PTI. and Trisha Kendallai. So, we will see this again on August 14th. We will get those answers um before that time and then we will continue to talk about other other issues obviously on the on the project as well. >> Sounds great folks. We really appreciate your time and uh >> enjoy the rest of your evening and hopefully it's not a late one. >> Thank you. We're glad to have you uh actually back in front of the board again. We've been waiting for a little while. So, thank you. >> Happy to be here. Thank you very much. >> All right. >> Take care. Byebye. Okay. So, next on our agenda,
087change. Next on our agenda, we are opening a new public hearing for 30 Memorial Drive, the YMCA. And as such, we will read that into the record. The planning board will hear the petition of the town of Metro West Young Men's Christian Association requesting special permits, site plan review, design plan review, and site alteration special permit per chapter 48 section 6 of the Massachusetts Zoning Act, and chapter 282 9.3 Special Permits, 9.6 Design Plan Review, 9.4 site plan review, and 5.8 8 site alteration special permit of the Ashlin bylaws. The applicant is proposing to develop a full service YMCA, a learning an early learning center, outdoor play area, parking, walking path, soccer fields, and associated utility surface services and landscaping. The total area of development will be 12.55 acres. The property in question is located
088at 30 Memorial Drive, Assessor's Map 13, lot 178, and located in the underlying rail transit district, more specifically RTDC and RTD. So that said, um we were um on a and thankfully the whole planning board could make it as well as planning staff um on a sitewalk last night with the YMCA um to to see. Luckily also we had beautiful weather um to see the site. So we're um I think I can say universally happy to to be starting this process with you and I'm sure that there will be issues along the way. There always are no matter how wonderful the project to work out. Um but we welcome you here and um be interested in who's going to start the presentation. All right. Well, first off, uh, really good to see you again. It's
089barely been 24 hours. U, but, uh, thanks for coming out last night and doing the walk up the site. I'm basically what stands between you and all the people who you really want to talk to. So, I will be brief and just say uh, how much uh, the YMC board of directors, the community, this team how much we appreciate, you know, the time and effort you're putting into this, your support and your your help as we move through this process. So, if we could move to the next slide. You did see that this this YMCA is named after team Hoy. It's the team Hoy community YMCA. We're so happy and proud about the fact that our board saw the the wisdom really in in in honoring the Hoy family and the efforts of the Hoites
090over the years and what they've brought to this region. And we think it's really going to help um bring the whole region together on this site. It's it's more than just just one town. and it's a region of people that I think really will um gravitate toward, you know, this name and the inspiration and the yes you can attitude of team Hoit. So, we're excited about that. Lots of pretty pictures and happy people. Uh we did an assessment early on back in 201920 to find out, you know, really what the town was hoping would happen at this, not just the town, but what the region would was hoping for in this why. and all of our thoughts were confirmed. When you think about the Framingham facility, it does everything there. And this site, uh, everybody
091wants everything at Framingham and then some. And so, we've created a master plan that does it all, right? So, from swimming to gymnasiums to track to beautiful outdoor spaces that connect to nature, uh, to programs for seniors, for teenagers, for early education, uh, food insecurity. I mean, you name it. community spaces in this space that will be just amazing for everyone involved that will really bring together our focus on achievement, relationship and belonging for the entire region. So, um just you get a sense when you take a look at the smiling faces what is going to be happening once we get this over the finish line. Giving you the quick update on, you know, the campaign. Uh it's I'm happy to report it's going well. Boy, you all know I imagine what capital camp fund
092campaign fundraising is like. It's a heavy lift. It's a lot of work. And we've got amazing people. We've got 23 volunteers from the region that are out there helping us uh day in and day out. Shake the trees, develop relationships, bring people to the table that'll help us make this happen. Uh to date, we've raised about 11 million. We're going to need to raise more than that to get to the whole master plan. That's for sure. Uh, we've recently, you know, I don't know if you all know that our office space, I think I mentioned this last night, is right over at 100 Waverly. And in that space, we've created a room that kind of looks and feels like the new Y. And so, if anyone's ever interested in having a walk through or coming
093by just to if you want to have a meeting there or just swing by, we'd love to show it to you. It's not quite done, but it it's it's pretty great and we think it will help us with our fundraising in a big way. Uh we just actually Peter and I just met Weiss Gerber today. Um we just met with our council that's working with us around financing and connecting with our banks and we're just about teed up to start introducing the project to local banks that we think are going to be interested in helping with this. And um we're really working toward a September board meeting where we'll bring together all of this. You know, where are we with the site plan approval process? Because our donors ask where are you with that? you
094know, and they kind of anxious to know, can we say with confidence we're going to get through and we'll be good. Um so um in September, we're hoping to go back with good solid um feel for where we're heading with site plan approval. Um that our project will be really completely defined. It's almost there right now. We're still just tweaking things and where we are with our fundraising. bring all those three things together and we'll be able to make a decision on just how fast and you know how much how you know what the pace of the project will be and the scope at that point. So that's big picture and now I'm going to turn it over to Lonnie. Okay, great. Thank you Rick and thank you again to the board to for having
095us. So I'm Lonnie Ash. time with CBT architects representing a larger design team. And what I will start with is a little bit of context to give you the foundation of how we ended up to at least where we are and then where we're headed with the design really. So we started with the guiding principles working with Rick and his team on really what the why is and the outcomes that this building will have. And we ended with off to the right what you can't see are the design principles for our project which know if there's any way to move. Oh well that's fine. Well it's sustainability you know a compact design. We looking for connection and there we go a unique identity formed by the building. Um really a a great and wonderful membership
096experience. spaces within the building that are flexible and then really strategic phasing as it works with the campaign to figure out how the master plan is going to be formed over time. Next, right? So, one of the key things that this site is giving us is that connection to nature as you guys saw yesterday. It's really a a a site that's going to allow us to kind of embed our building and really connect the building and the users to to nature through what we're going to be doing. On the next slide, as Rick mentioned, connection and relationships is a big part of the the why. And with the design of the building, we really wanted to make sure that's happening inside the building, whether it's between floors or horizontally, but also again between the building
097and the outside spaces. This is the master plan. This is representing the full buildout of the project. the on some of the upcoming size. I'll explain a little bit how the building ended up to where it is. This slide also highlights just some of the opportunities for the site that it's going to give us from a connecting to nature standpoint. The the building as you see it, there are two buildings on the site. There's the early learning center which is the square on the left and then there's the gym or the membership building on the right which of course has the gym and wellness component as well as the aquatics pool. We go to the next slide. So, this one, as we were as we were thinking about how we were going to take that
098master plan and put it onto the site, as you guys probably saw yesterday, there's kind of three major bounds of elevation close to Memorial Drive. And then the site dives and kind of dips lower as you get towards the right hand side of this slide, which is north. Next slide. You see this is why we decided that the development spine was going to be that spine closer to Memorial Drive. one to try to limit the amount of earth moving that we would have to do as well as phase the project to make sure that we did the membership building the parking and have the opportunity to to phase that phase as we went deeper into the site the building itself you know sustainability or health and wellness was part of the one of the guiding
099principles for the design we wanted to make sure we we're incorporating passive strategies like the orientation of the building as well as active strategies which we'll get to that north side with the eyeball on it. You know, we really wanted to plan and be strategic about where windows are and glazing and not overglaze the building. So, we really wanted to focus a lot of that glazing which you see in the renderings on the that north side, but limiting on the south and other on other side of the building just what was needed. This this is showing how the section evolved where on the top section looking at the Memorial Drive is on the lefth hand side, the lowest part of the site is on the right hand side and taking advantage of being able to
100have entries on both levels and taking advantage of the topography of the site. The bottom section is looking from Memorial Drive north. the wreck pool area. Again, it slopes down as you go east. We were able to kind of bury that that portion of the building. And this this and the Boulder team, they'll talk about how we really wanted to balance as much as we could of the site and limit the amount of earth moving because it is a large it is a large site and we really wanted to again limit our impact as much as possible. This is just a diagram of what I just said as far as the development spine. There are portions of the project that we looked at phasing if that was going to be necessary that gym building in
101the middle with the early learning center off to the right. Next slide. And I know I'm going quickly, but I know we'll have a question and answer. We wanted to also highlight some of the sustainability things that we thought about as we moved through the design process. One of those up early was targeting our energy use to make sure that um we were at least setting that target as we moved into the energy modeling phase of the project. We did look at or we are working currently working with mass save to figure out what incentive programs based on the design of the building we will be or would be applicable. It's late. Um we also again looked at the town of Ashlin. We have a pretty active sustainability committee and you put out best practices
102which was a good reference for us to make sure we were hitting the key points on that list. Going back to the targeting of energy, we wanted to make sure we reduce the demand of the systems, maximize the envelope performance and also there is active discussions about using on-site renewables in in the form of solar array. reducing embodied carbon. So, as you'll see in the next renderings, we wanted to make sure that the material palette was kept simple and we weren't using in different materials, but we were using materials that we could have some level of flexibility on choosing materials that had inherent recyclable recycled content like aluminum. Just from a industrywide standpoint, that's where aluminum is. And then with brick and CMU, there are potential advantages as far as This rendering is from Memorial
103Drive on the east side of site. As you're driving up the driveway, the building itself, there are two kind of major masses on this end. We're looking at kind of where the pool and rec center portion of the building. We wanted to use an aluminum panel that had some level of reflectivity to, you know, not take away from the natural environment that we're sitting in, but to be able to reflect it. So at different parts of the day you get be able to see whether it's the sky reflecting or the nature reflecting. Hard to depict in a rendering but that was the idea with selecting the aluminum panel. And on the next rendering you'll see the kind of the area on the left side there's the CMU. The the ELC of course is all CMU
104and or brick. That was just part of the you know again something that was interesting yet simple. on the north side of the building. And while staying on this slide, I will say that we are looking at again the the level of glazing. You know, this isn't the the final design per se, but we are looking at the level of glazing, the shape of the windows. Here we're showing circular that might go to rectangular. The building height, we're also looking at develop or revisiting. And that's again part of the value management process of making sure that with the campaign. We're working with the design to make sure that we are getting to a place that this this project can forward. And then this is just that list of of ongoing value management things that we
105are looking at things on the landscape side which the bowler team will will go over on-site renewables with solar canopies looking at how that will affect our not only our mass but long-term operational costs reduction of the building massing again with the height of the building to make sure that it's fine-tuned to be really what the program needs exterior glazing quantity and shapes again the window to ratio, make sure that it's appropriate for the program as well as the performance of the of the building and again exterior exterior materiality from cost and life cycle. All right, that was really quick. I'm going to pass it over to Luke on the landscape side. >> Uh good evening, Madame Chair, members of the board. For the record, Luke Dphano with Bowler. uh and I know uh it's
106early on in the process and there's a lot of moving parts still. So what I will do is give a brief overview of the major talking points of the site design. Uh as noted uh it's a proposed redevelopment of a roughly 12.5 acre parcel located effectively on the north side of Memorial A. Uh as noted, the site is looking to be redeveloped as a YMCA uh comprised of two buildings. A roughly 9,500 square foot early learning center on the western side and then the major membership building uh which is about 27,000 square footprint comprises about 62,000 square feet of total area. Uh those buildings will be serviced by approximately 262 parking spaces. The vast majority of which will be situated 200 roughly will be situated between the membership building and Memorial A or Memorial Drive
107with the other 60 or so will be located on the west side of the early learning center facility. Uh if you've had an opportunity to review the plans, you'll see that we've taken care to, for lack of a better term, minimize the amount of impact to the existing property. We understand it's a virgin piece of land. We're respectful of that. So we are looking to maintain as much green space as possible, providing buffers not only to the abuing right ofway, but to the abuing properties. And again, just trying to make this project fit into the site landscape versus just being placed there. Uh utilities, we will be providing all brand new subsurface utilities to the buildings. Uh storm water management. Uh with this particular development, we are creating a fair amount of imperous cover. So,
108we've designed what I would consider a very robust storm water management system, the vast majority of which will be contained below ground. Uh, we have four subsurface uh infiltration basins proposed along with one atgrade basin towards the rear of the site adjacent to the wreck fields. All of which when you combine the design with the soil conditions existing on site will result in no detrimental impacts under the post-developed condition. As a matter of fact, we'll be minimizing any runoff from the property under the postdeveloped condition. Uh again, we know the site is raining wetlands, so we want to be sensitive to that. So, we've taken great care to design a storm water management system that's going to again benefit the site under the post-development condition versus uh make a mess of things. And uh I
109mentioned utilities, landscaping. Again, if you had an opportunity to review the plan, you will see that we have a significant landscape plan. again designed to help buffer the site uh and provide aesthetics to uh what we think is going to be a great project for the area uh and for the region as a whole. And before I turn it over to Dan Deay with MDM to talk a little bit about traffic, I'll touch briefly on access to the site. Uh under the proposed condition, we're looking to provide access via two full movement curb cuts uh off of Memorial Drive. One on the west side of the property and another on the east side. Uh again, full movement that will allow uh visibility into, around, and out of the property. And in addition to that, we've
110provided a few different pedestrian corridors that will allow access from Memorial Drive to the site to promote that connectivity uh that we are looking to establish with the overall development. Uh and with that, I know that was brief, but I'd like to turn it over to Dan Deay with MDM to talk traffic. Thank you. Uh yeah, that traffic slides the next are the there. Good evening. Dan Dum with MDM Transportation. Uh so we started out with this project. We collected uh early data to get speed data as well as volumes along Memorial Drive to kind of set the driveways. We looked at sight lines working with Bowler uh getting the key locations for the site driveways as well as the proposed pedestrian crossing. Um so our traffic study um submitted uh May 2025 used 2025
111baseline conditions. We looked at route 135, the Duncan and the two sight driveways. I reviewed uh sight lines. They all meet Astro criteria for the posted speed as well as the uh 85th percentile speeds collected along Memorial Drive. and I'll show you those in a minute. Uh none of the locations are high crash locations well below the state averages on all of them. So no crash history. Uh we did a 7-year projection uh using half percent growth plus all the area background projects through reached out through planning. And then we added in the site trips to create a build condition seven years in the future. Um the project itself is a pretty moderate uh traffic generator. We looked at it pretty conservatively assuming the YMCA uh early learning center in the we we assumed the
112the fields out back would be program potentially some future point as part of a master plan. We kind of looked at all of those separately even though a YMCA use inherently has learning centers and fields associated with many of them like South Burrow uh the Buroughs one has fields outside I believe um the Framingham facility has early learning centers. So the data in terms of like trip generation and parking we did collect some empirical data at those and we did a conservative um assumption there. In terms of the population, we we worked with the Y and they're looking at kind of a regional Y. So, Ashlin, Sherborn, Hollist, Hopington, uh, Framingham on the south side in South Burrow. Basically a 15 to 20 minute um, commute to this facility. Um, and we did adjustments for
113the YMCA in Framingham as well as the burrow's uh location and any other kind of competing uses and took a little bit of discount for those um those uses saying that these people going to this facility are going to be closer and you're probably not going to drive by one or two to get to this one. Um the traffic study said that the route 135 signal has adequate capacity will remain at level service C or better which is which is very well. The driveways will be B or better. So no off-site improvements in terms of signal retimings or off-site improvements are required. Uh we looked at empirical data for YMCA for parking as well as um for the field use industry standard parking rates for um we assumed program of two soccer fields as well
114as the early learning center for the maximum enrollment that they're projecting about 100. Again looked at these individually and then we did a shared parking analysis. So, the 292 spaces uh includes uh 30 snow storage spaces in the winter. During the non-winter months, we're recommending that they can um potentially use those for park overflow parking spaces or supplemental. Um in terms of mitigation, they're going to connect the site itself um from the doorways to the trolley bike path as well as the multi-use path that's currently along Memorial Drive. Uh we're looking at a new uh pedestrian crossing at the center portion of the site near the crest of the hill. Um high visibility crossing will include uh RFB similar to the existing trolley trail crossing. And we did work with Bowler and the site team
115to locate that an optimal point uh that would be visible from both s both 135 as well as down next to the trolley trail for adequate sight lines again for those um 85th percentile speeds. >> Yep. Sorry, you mentioned that 85 85th percentile speed. What is that? >> So, I'll get I got to admit, but the I believe is 38 northbound and 37 southbound on Memorial Drive were the 85th percentile speed. So, those are the 85th percentile all travel speeds one through all the data we collected and we collected them over multiple days. So, it it's the running 85th percentile for all those days. Yeah, it's generally the design speed. Um, we did have data up further um towards the the existing apartments as you get up towards the MBTA. Uh, they're doing closer to
11640 miles an hour, 41 up in that direction. But we collected the data for the site driveways here. Uh, maybe because they're coming down the hill approaching the signal, then you're going up the hill from the signal that they are doing about 38 miles per hour. Um we recommended and they're going to do a parking uh management plan so they can uh as they roll out programs, we assume the master plan build out for this project. They will build kind of in phases and not going to get a 100 students day one in the daycare and the fields out back aren't going to be programmed to a future date. So as things come online, they'll be able to monitor what the parking is, what the needs are of each of the different uses and how
117they interact and adjust their programs accordingly. We we believe that the parking is adequate. Um look at a TDM program. So EV chargers, uh pickup, drop off for ride share area will be in the front near the main entrance. Uh bike racks and then pet accommodations that are connect connect to the existing trail as well as the trolley trail. Uh if you go to the next slide, I'll just walk through um the baseline volumes that we collected out there. So uh the top one is Memorial Drive. We call it north of Dunkin Donuts. It was taken approximately midpoint between our two proposed driveways. Uh we collected data on a weekday and a Saturday. So it's about 2400 vehicles over 24 hours on a weekday and about 2100 on a Saturday. Uh peak hour volumes are
118just under uh 250 to 300 uh during the morning peaks, commuter peaks, and then 176 uh on a Saturday. So that's kind of what's there. So, it's a it's a fairly low volume road um and and it can accommodate our project very well. Uh the second bottom is the speed study results for Memorial Drive. So, the speed limit is posted for 30. Um we collected all that speed data, the average speed, the mean 31 northbound, 32 southbound, and I misspoke about the 85th. It is 37 northbound and 38 southbound. So, it's a slightly higher obviously going down the hill towards the signal. Um those speeds were used for our sight lines which are again adequate. I feel the next one that just goes over how we conservatively assume the trip generation. So we looked at
119the community center under the master plan 65,700. We looked the early learning center 100 students and then two sports fields um non-over overlapping non-ournament. Uh so the project about 200 trips for the weekday uh morning uh 277 for the weekday evening and then about 150 on that Saturday midday. So, those are the the trips that we use and they can adequately be accommodated um based on the details in our study. I'll hand it over to Matt, I believe. >> Oh, sure. >> When you're making the left, are you are you going to propose you you're not proposing a signal to make a left, right? To go from get out getting off the site to make to go to 135. >> Yeah. So, no no traffic light. No, >> no traffic light. Okay. So it's adequate
120capacity without the light. It'll be level service B. The grade goes from A to F. F obviously being the worst. A is free flow. So we're pretty free flow at a pretty low level of service B on both driveways. >> Sorry, one more. And were any of these done with the thought that the other there's a project going across the street coming in at the same time? >> So the other project um had not been submitted yet. I believe that was submitted just after our project. So, we did not include traffic in for that one, but I would expect that if they do a study for theirs, they would need to include ours as a background. >> Thank you. >> Good evening, Madam Chair, members of the board. For the record, my name is Matt
121Eckle. I'm attorney with Flesher Tilton behalf of the Y. I understand you've been given a lot of high level information on on various topics so far, so I will also keep this brief. Uh but as you're aware, a project of this size and scope uh we are pursuing numerous approvals from numerous boards and and commissions. So we just wanted to provide you a brief update of where we stand and and what exactly we're asking from this board. U so I think as everyone knows this project's been in the pipeline for a while. There's been a lot of uh initial conversations and discussions and we really feel that that that feedback has kind of shaped the project both in you know programming as well as the design of the building and the fields and the like.
122Um, we officially kind of started filing uh on June 19th with this board as well as with the zoning board of appeal uh relating to our parking space sizes. Uh, we've also filed officially our notice of intent and our uh request for a storm water permit through a conservation commission. We actually appeared before them about 10 days ago on the 14th uh for our initial meeting and already have some initial feedback from them. Uh, as mentioned prior, this this board attended a sitewalk last night and uh, we thought that was important to really show some of the challenges of the site and really uh, the shape of the site, the topography that really dictated some of the design as well. Um, so obviously we've been soliciting feedback for a while and trying to implement that
123into the into the program. Uh, we're here tonight to continue that process and obviously open open the hearing and continue to receive feedback from you. Um, as you can see on on the board here, uh, we are seeking several, uh, items from the board. We're seeking site plan review approval. We're seeking design review. We're seeking a special permit for height. In this zoning district, you're allowed up to 30 feet. You're then allowed to go up to 50 feet with a special permit from this board. And we're proposing a building of 46 feet, 46 1/2 ft. Uh, we're also seeking a special permit to reduce the rear yard buffer in one specific area. I won't ask to go all the way back in the slideshow, but if you can picture where the pool was in the
124upper right portion of the building because it's a very unique shaped lot at that point, it jogs in and creates a bit of a pinch point. So, we're proposing just over a 20 foot landscape buffer. Uh we do feel it's appropriate based upon, you know, the shape of the lot as well as the fact that when you go over the abuing property line, it's it's wetland and all wooded there. So, we're still seeking we're still providing the the purpose of the 50- foot buffer even though we're seeking a special permit for that from the board. Um and we're also seeking a site alteration uh special permit. Um we are scheduled to appear as mentioned before the zoning board coming up in August. That relates to the parking space size. We are uh proposing slightly uh
125smaller spaces than normal and the reason is is multiffold for that. Uh to reduce the impervious uh to increase green space also the actual challenges of the site which I mentioned briefly before kind of dictate that as our parking area got scrunched a little bit. So, we'll be seeking a variance from them relating to the size of the parking lot uh in in the middle of August. So, with that, I'll pause and invite Carrie up. As you've heard and seen, our our full team is here. We're happy to answer any questions or take any feedback you have and and we thank you again for the time and any feedback you'll provide. >> Thank you. Um Carrie Deio Scalora Consulting. We're an owners project management firm uh located on Pon right off of Ponderosa and Cordavville
126uh right across the street from the site. So um I was designated as the facilitator of Q&A. So um welcome to Fire Away. >> I'm just going to open it up to uh to board questions. I'm kind of taking notes. So if you have something immediate, jump in and if we have the slides, we might also want to go back. >> Yeah. >> Is can we get to a a a general site plan, you know, perhaps of the the largest scale that we can just we >> Yeah, there was one that had arrows of the parking lot, >> stuff like that. We kind of I think it was in between two presenters and it quick if I could see that one. >> One right before that. We lost we lost the screen. The next one
127might be >> there. There you go. >> That's >> No, I was just going to ask. I mean, it's it's it's a beautiful project. It's uh I think it's very wellsighted. I do think that it's heavily car oriented the way that that it has been decided to approach the building and a lot of hopefully a lot of your users will be coming from our middle school who do walk a lot and we do have them uh a large volumes on 135 which is a great thing to see. they'll most likely will walk. And so I was wondering if there's a better way to connect either on this side of Memorial where we do have the share path which is meant to be biked on and walked on. It's very unlikely they're going to go all
128the way down to the crosswalk that we do have which takes you to the um to the trail. >> I don't know if Masdot allows you a certain distance between a a flashing beacon before you get to the light. I don't know if something in between can happen for a better connection on this side or something that connects better already on that side through Dunkin Donuts because but you mentioned that they use Dunkin Donuts a lot and that's probably the side that they'll be arriving from. Yeah, there there I when I walked back up last night and I know we talked about this a little yesterday, but um when I walked back up to the baseball field to where that parking is, there's with that huge fence going down the the line, they're not going
129to leave walk away from the YMCA around the field and then down the street. They're going to go to the corner where Dunks is. Right. >> I assume they're going to pick up their >> iced coffee um for a 12-year-old and walk up and go to the Y. And I think it's going to be awesome. I'm super excited about the the whole project. I just really want to find some way to help them get from that corner to the building without either crossing in the middle or some way to get I'm just picturing people coming around the corner. Um, >> and which corner are you talking? >> The Dunkin Donuts. >> Yeah. So, you know, as we discussed last night. So, first of all, yeah, there's there's the crossing that exists kind of down uh
130what we would say, you know, plan left right all the way down. We're proposing a new one right in the middle, a new flashing beacon crossing right at the crest of that that road right there where you can see you have the best vision lines that gets them directly in. Um, we had considered how to connect to Dunkin Donuts and during that exercise realized that there is no sidewalk infrastructure at Dunkin Donuts. We thought it was actually probably not a great idea for us to put a sidewalk in to connect to something that's not there. That's not to say that we don't agree 100% that it would be nice to have a safe way to get them to Dunkin Donuts. Um I think, you know, if there was consideration for them to put in infrastructure
131there, we would absolutely want to connect to that as part of this project. Um, but I guess the the team in general was concerned with providing a walkway to a spot where you cannot safely cross. >> But they're they're they're going to make their own like if we don't if we if we don't. >> So we actually even as as recently as yesterday talked about well if we have a you know maybe we use the cow path method and figure out where are they coming and going and then over time you know create a gravel pathway or something that maybe isn't as formal um so that at least they have a way to get in and out. I'd almost wish that we, you know, maybe as a town we go to Duncan or like and
132say, "Hey, can we put in, you know, and I don't know all the semantics of how this can happen, but can we team up with them to get that because there is there's a sidewalk on one side of them that's just not coming up Memorial Drive." >> Exactly. >> So, if that part was there, then because they will they will not cross back over, go up to the middle, and then cross back across. They're going to >> Right. their kids. >> They're they're going to go on the side of the the road and as we said they're already doing 37 miles an hour. >> Yeah. >> By the time they hit the midpoint and that's what a tenth of a mile and they're like they're accelerating up to get up that >> and I think
133it's not just kids. I mean if if I went in Dunkin Donuts and I was heading for the Y I'm not going to cross the street and walk up and then cross again. I'm going to make my own path and I'm going to get to the Y. Right. So I can say the the plan that we have in fact we had a sidewalk we took it off for that reason when we when we discovered there was nothing to connect to but we you know if there was a move to have Dunkin Donuts you know whether through the town or through them directly you know I think our site can accommodate that connection. >> Yeah I mean I assume along that border there has to be a setback that's owned by the town I assume. Is
134that something we can look that you can look at with DPW um and to find out also just as economic development, you know, to understand more about that Dunkin Donuts and it's only to their advantage that you're setting them up for all these >> right >> customer. Yeah. Yeah. They don't want us to put up that beautiful like crosswalk with the blinking light and then just like nobody use it. >> Yeah. um it won't really go anywhere >> because I think at this I mean with the being early in the process for us it's not early in the process for you but it's I think it's an it's something we just can't ignore. It's an important connection that we should just start with day one understanding what where what what the town owns along there.
135uh connecting with Dunkin Donuts and seeing what their what their thought is, right? Getting them in on the conversation and there's no reason to to start on that right now and see what the opportunities are. >> Yeah. And and again, you know, if that was um if that was an opportunity, we would possibly remove our central connection, right? Because it would probably not get used. But, you know, moving it down to another spot as long as it's safe is, I think, something we can consider. >> Yeah. And as the other projects um you know we talked was brought up during the traffic u conversation but there's two other projects potentially going on Memorial Drive you know right now. Um so to have those incorporated both the the types of residences the number of residences that
136that that's going to be um you know that that's that road needs to accommodate and so that the the Y will be catering to um >> um I think the whole because it's still that Memorial Drive is still a very wooded area and it's it's not going to be in uh very shortly, you know. So, um it's it's important to to look at that as as a whole. In fact, I think when when you um the next time you come back, if you if you guys could provide a a a higher level view where we can see we can see the Dunkin Donuts, we can see the trolley book trail, we can see these potential other sites. Yeah, there's a slide there was a slide that we looked at that had should I mean let
137us know if there's more that you need to see, but that we did attempt to do that in one of the slides that the slide that Luke presented. >> It's kind of like a neighborhood snapshot. I don't know if you want to bring that one back. >> It didn't it didn't have the didn't have the other the other projects though, right? Like the bark park and it doesn't have the apartments. >> It was just Yeah, it was just a aerial view. I mean to the extent that >> Yeah, but just to have that map with all those I forgot about the dog park, right? is all of those things that that will be going in. And it's important to look at the the project really in its in its whole context. >> Yeah. They provided
138this which shows where dunks is thing, but we'd have to kind of overlay the other projects that are on there. >> Yeah. Yeah. >> A1. >> Okay. The 40B I don't know. >> Curious how tall that three or four >> is at the present. I think it's what goes up the hill. There was an email this afternoon about fire truck axis with a dead end. There was a dimension. Was that this for this project that came in? >> I think talked about you need kind of like a >> Yeah, it was for this one. >> It was for this, right? I think there's some >> No, it was maybe yesterday or the day before, but but I think I think you're know we're talking about which is >> the comment from from Lynn for fire
139access for this. >> Thank you. >> It wasn't today. It was yesterday. >> Okay. Yeah. I don't I don't think I I don't think I even must have missed that one. >> I think I think I saw it. >> So, is this uh is Would this mean would this be the fire ax? Would this be the fire access for in the back of the building addressing? >> I'm assuming that's >> that's how they address it. >> Was Monday. >> Monday. >> Lost strike of det. Yeah. >> And can you can you summarize what that was about? Um it talks about review the YMCA plans especially for the fire truck swep path analysis don't approve designs where the truck enters the opposing lane of traffic. It occurs only where the parking lot are planned. So um
140our concern is the fire truck doesn't have enough turning radius due to the dead end of the rear of the property. So the way the site plan ends, it kind ends like a spot. So she's suggesting a cali. >> Yes, she is either or tea. >> Was that who was suggesting that from fire? >> Okay. >> So are those things still in process obviously? I mean, are those things still being talked about and negotiated with the with the site plan to >> uh the well the the code required, you know, standards are being met with the current design. We this is the first we're hearing from fire department. So, if there's something else we have to look in terms of the sweep plans and all that, we'll certainly do that. Yeah. >> Okay. And keep
141in mind the grade change on our building also impacts our height. Right. From the from the Memorial Drive side, it it presents as a twostory. >> Right. Right. Lonnie, it's like the Yeah. The average of the whole perimeter, but really half of it's twotory and half of it's three story. What is the height from the from the Memorial Drive side? >> I thought that was what was >> That's what I was thought you were giving us too, but are you saying it might be >> Yeah, >> we can get you that dimension what what it is. And then um as Lonnie mentioned, one of the value management techniques that we're using right now is to actually try to pull down um you know there's a this current scheme is that the back of the building
142pops up a little bit so you can take advantage of the light, but we may button that out which would let us move our equipment back further which would let us reduce our um parapit wall which would then reduce this, you know. So we're working on all that. So we've kind of presented to you the worst case scenario. By the time we're done, we may actually be reducing our building height. >> Checking to see if Anna had her hand up. I keep forgetting that she's up there. >> Are we weighing in today on the height of the building? Is that what we're trying to do? >> No. No. I mean, we're just we're just it's we're I think the the goal today is um obviously just to to understand the project, meet the team, which
143obviously is extensive um and um and start to outline um you know where the the different I think the different boxes of where our comments lie. I was just looking at um you know in our process the the the planning board is required to look at the criteria obviously for a special permit. Those are pretty um um brief. I'll just read them. One, community needs served by the proposal. Probably will check that off. Um two, traffic flow and safety, including parking and loading. Three, adequacy of utilities and other public services. Four, neighborhood character and social structures. Five, impacts on the national environment. And six, potential fiscal impact, including impact on town services, tax base, and employment. That's uh our criteria for special permit. Criteria for site plan review goes um a little bit more in
144depth about wetland scenic views, historical features, um uh soil and tree removal, um open space retention, screening objectionable features from neighbors, consideration given to town services and infrastructure. um things like uh electricity, phone, gas, water, um utilities, um exposed storage areas, you know, things that are uh unpleasant to view and how we do those how we deal with those things. Um noise abatements, um parking loading signage, and that's kind of that's kind of a simplified version of of those of those things. I think a lot of these in these cases are I would assume are already being looked at and will be easy check marks given the team's desire to have a beautiful building and to be a good member of the community. So, so it's I think it's the other things that we've already
145started to talk about as far as um as far as safety, you know, knowing how knowing how we use that site and knowing how the kids use that site. Um and and also the connection, you know, just the connection to Ashland in general and also the other projects which come before the board that we see and we know how that they're going to connect with this project. So that's just kind of the um the span of things that we'll be talking about. So I think the meeting is really just about outlining starting to focus on the major areas of of where that discussion will be >> and then obviously in each of those we'll be going into some finer points. >> So I see one of those obviously is um >> um connection. >> Yeah,
146>> pedestrian connection, car connection. And I think it kind of feeds into traffic, but how do people get there and then how do people get away from there? I think um another one will be um the just the building design and this will go to design review as well which is the question about height which comes up in the special permit. Um there's not a whole lot besides the Duncan donuts to relate to out of there right now. So it's not about how do I fit in with the context of the street. That's not really a question on this one. Um but it is understanding that the scale of the building and and how that um how Memorial Drive we think will develop over time and what our vision is for that. Um comprehensive plan
147vision is for that. Um drafts will be coming out of that fairly fairly soon I think. Um and what what else would be adding to that list? >> Just internally we'll be doing a a technical review. I know that you did have a sort of brief informal tech review with staff when Peter was here, but we'll just have a formal tech review with fire, police, building, DPW, conservation. So that way, the same exact way that 240 to 260 had that tech review letter, you'll receive that tech review as well. >> Yeah. And that's actually historically, I know we have a new board, so I don't want to speak for everybody, but um historically those those signoffs from the police department and the um fire department are are not lines that we typically cross, right? If
148they're not happy, we tend to not be very happy, right? Um, so, uh, so a a lot of what we do takes would be modified based on the advice we they give us. So, >> did did we send the team the email from fire? >> Yeah. It sounds like they didn't they didn't knew they may not have got it, so it only came to us a couple days ago. And then I understand that there will be a peer review for some of the items. So I would presume our next hearing we would have that >> so we can respond to comments or questions. >> Yes. So we've reached out to um Haley Ward and they said Vaness Associates would be doing the um traffic peer review and it's just with the town manager right now.
149So, we're just waiting to get that signed and sent back to um the peer review and then tell them go ahead and start. They've already submitted a deposit for the project, so we're ready to start moving. >> And would GCBG be doing the >> storm water? >> Just the storm water. >> And And who will be doing the the site? >> H Oh, they're doing the site. All the civil all of that work. I'm not sure who's doing the wetlands. Did Concom already have a period? >> I don't. We haven't seen anything from them. So, I'm not sure if they were trying to >> combine with one of these or not. >> I think that was our original. So, I'll confirm that we have that on Great. >> Yeah, maybe does GCG do both? Maybe.
150I feel like that might have come up. Yes, >> GCG can do both. I'll just check. I know the commission has certain I don't think they have any qualms with GCG. I'd just like to confirm. >> Kind of a general question. Um, besides somebody giving you a huge bag of money, which I hope you get, um, are you on track of where you want it to be at this point just for like design and like permitting and like everything like you're like oh okay we're good. >> Yeah. Um I mean honestly we would have liked to have been further along um but we are where we are right now you know and we're okay with that. Uh the goal would be to go to the board in September with um you know with a proposed
151project. So we'd like to be our long by then um done if possible but you know I understand that these things take time. That's our hope. >> Yeah. Yeah, I mean, we've already pre-qualified um biders. We're, you know, ready to pull the trigger on finalizing the design as soon as we get through this process. So, we're we're ready to go. And as you can see, we have a large team that can move quickly. So, um yeah, this is a very far-off question. So, what once you assuming you get through all of your permitting, it's all approved, what would you anticipate your timeline would be to breaking? >> Yeah. Yeah. So, it all depends on how the fundraising goes, right? And so, the the next step as we go through the permitting and then also through
152the design and the budgeting for that is to understand what does phase one look like, right? This is what we're calling the master plan, but you know, maybe there may be parts of this that we say, you know what, we can't afford to do that right now. Um, so that like Rick said, we're kind of stuck in this chicken or the egg circle. Um, and at some point we're going to have to say this is what we're going to do and then design it and go in for building permit. So if the pile of money comes, you know, >> if there's any anonymous donors out there, >> yeah, that would be great public the pile of money. But, you know, we would be we could be ready, you know, this winter to, you know, be
153procuring and and starting, you know, when when the weather allows. But that's a very big if. I I think for me the things that that would be um that I'd like to have to further kind of to further disc the discussion is a site plan and and I know there's one in here using the aerial photograph. Um, but it's really at a scale that makes it very hard to talk about we the things we want to talk about that we we both want to look at it and be able to >> really point out in it more and and some great diagrams were shown earlier in the process, but to see the site in kind of a diagram dramatic way, but with enough detail that says here's the Dunkin Donuts um and the sides of
154the Dunkin Donuts related to the size of the Y building. Here's where the sidewalks are. here's a these other projects which have been proposed um a in this area. Um so to understand those things in context so that we can really say okay if I'm standing if I'm coming from the middle school or if I'm coming from Dunkin Donuts or if I'm I'm coming from the the the train station you know all of those or or the bike path you know all of those different methods that we want to be able to picture ourselves coming in there. What is what are the sidewalk options? What are the crossing path options? What is the vegetation like? I mean, vegetation is shown in here, but I I haven't seen like the ren the real renderings of the
155veget of the vegetation. There's some that but they're very diagrammatic and cartoony and I know it's early in the process but um so there's one thing about about understanding the plan and how we move through the site as we're as we imagine ourselves being a 12y old or >> or or someone coming from you know potentially um over 55 community you know down the road. Um, another part I think is understanding the the front elevations. And I know they're probably not fully developed yet. I don't know at what stage they're at. Um, it's really hard to see and it's not completely our purview here, but it's really hard to see what the building looks like, I think, in and even some of the things that that have been shown. It's um I know I know
156from theformational uh discussion we had whenever that was several months ago um that that keeping that keeping the building simple and box-like really was part of the strategy both for both for cost and and in thinking about um utilizing the east west nature you know of the of the building. Um but but it's really hard to get a sense. we we had visions of the material, but I I really don't I still really don't know what this building looks like even even after the presentation. And so it'd be interesting to know what the building looks like and then also what it looks like from the street with the lines of vegetation that start to hide the parking. But the trees and stuff we've seen in the in the renderings are, you know, obviously not really
157what's going to be there. They're very cartoony and we don't really get a sense of when we have to look at our, you know, how does this fit into the existing context. It's really hard for us to like I'm not sure you know how it fits in or how it looks. >> And that's al also be helpful in in looking at the height as well like when the trees are this high this is what the building looks like or what are the things that um bring that building down to a human scale or to a child scale um so we understand how all those things work together. So th those are things that jump out to me right now that I don't understand. I agree and in general I think the height it's not a
158problem. It's more looking at how it relates to when somebody's actually walking to it. But the volume for for the scale of development feels fine. I think the setback the the shape of the site is is complicated and there's a bunch of area that you're leaving behind. I don't I don't think that's a problem. The size of the parking spots, you know, it's sort of irrelevant. 18 feet seems like the normal size anyways. I don't even know why we have 20. But I completely agree with you. I think the the most important part of this is one is the connectivity for all means pedestrians, bicycles and I know this just came up yesterday but we did talk about public transit being part of that connectivity as well because we will have kids coming possibly from
159Fing Firmingham or Hollystone and then uh there's no space on on the road right so it would have to be arranged within your site and there's going to be school buses here and then we Anna talked about a an Ashland loop >> yeah that hopefully becomes true but even if it And at least we have the flexibility of when it does happen in 10 15 years that there's the possibility to accommodate for that. Um and uh to Trisha's point, I think the master plan of what that area looks like outside the site. Even if there is a gap, that's the point. You know, we'll point out to the gap and we'll work with DPW or engineering and what what are our plans as a town that we may not have that maybe we include it
160as part of our paving or or sidewalk uh master plan for the entire town. So connectivity for me is the the the primary point. Um and yeah, I guess as you develop the architecture, we'll know more, you know, how it feels for a kid. >> And and Jasmine, can we work with you? I mean, we aren't privy to what else is going on Memorial Drive. So, can you give us information with you guys so you're aware of what's happening and I'll give you a little brief rundown on? >> Yeah, that was my point. I think if we're asking these things of them, we have to give them. So let's yeah like let's give them everything so that because what you're asking for >> I can't do. So like somebody has to do it but we
161have to give them the right information to be able to to come to us and be like here's the full plan so that we can be like cool let's go. >> Yeah. And I think it's to the um I mean I mean full disclosure I mean I I sat on the board of the YMCA um uh I don't know how many years ago it was now. Um but but part of the the theme is always connectivity, right? Like um uh of the YMCA. So I think that's why it's really important to kind of look at that and and uh to um look at the environment in how how it can really be woven into into that that part of town. So um are there any other So that was two things we kind of brought
162up the connectivity in general the the height of the building and understanding it in terms of um just in terms being able to see it better, understanding in terms of its scale. other other things that we would that we think are kind of bigger topics of conversation here. >> Yeah, you you mentioned sustainability features. So maybe understand really how they relate to the building and to the site to actually see them act on the building. I don't know that is just solar panels but there's way more more options that just to see them already starting it from a not only from a building perspective I mean from a site perspective what sustainability looks like. Yeah, we um actually when we started way back I mean when I first got involved but well after this had
163been discussed we actually downloaded the sustainability guidelines from the town and used that to say okay are we already hitting these are there things we have to reach for or are there things here that don't actually make sense for our site right a couple things are not really applicable of a project like this but we did use that kind of as our baseline and then you know CBT has their own internal design standards that they they put forth just as good sustainable design but we can show you all of that. But yeah, definitely dialed into that. >> Yeah. And note that the um the sustainability guidelines from the from the town that was worked on with the the planning board, the design review committee, and the sustainability committee are already out of date because they
164were prior to the uh the changes in the stretch code. >> Correct. Yeah. Yeah. A lot of them are are superseded. Yeah. Which we recognize and that's that's fine, too. Right. the intent is, you know, is there and that's what you want is that the stretch code takes all the recommendations and says, "Yeah, you have to do these now." >> Right. Right. Health, any any other big groups of things that I think that gives us a place to start and as we start to get um you know input from police and fire and and and those things as well and those will shape some of those um decisions as well. >> May I ask a question on timing? Um so you know I know the next meeting is you know mid August. What can we
165expect to have as a feedback loop by then so that we can come back with good context, right? Will will the peer reviews be done? Will we have the technical review? Like what is how long does that stuff take? >> So, we should certainly have the initial peer review at least from Haley Ward and GCG Vaness Associates. I'm not sure because I haven't actually worked with them in Ashland yet. I have worked with them in the past. I've never had a an unpleasant experience with them. So, I assume we would have one from them as well. Uh but I have no idea what their capacity is right now. So, they're just the only firm that I really couldn't give an estimate. Um, but we would also like to schedule our technical review with the other
166boards and staff prior to that. Um, I do have one staff that's going out on maternity leave after the third week of August. So, could do it before then. That would be preferential for us. So, we also would like to get you in so that way we can detail for the August 14th meeting. >> Yeah. >> Um, and I'll be able to send you all the >> Okay. properties >> and usually those projects >> usually with those um 30 third party reviews and maybe it's a typical practice I don't know only having lived in town um that um that we the that the GCG or the third Haley Ward will give their their document and we typically expect the relevant party to respond to each of those points and it goes back and it goes
167back and forth in a written document until until it's it's resolved. >> Yep. >> Um, so it's then pretty easy to kind of follow that kind of tennis match of >> typical peerreview response. >> Okay. >> Great. >> Anything else? Okay. >> Very good. Thank you so much. >> Thank you very much. We appreciate everybody. >> Actually, before we before we uh go, I do I do just want to open it up to public comment. There are a few people that I think probably uh tuned in especially to see this project. So, if anyone I don't see anyone in the room, but if anyone online uh wants to make a comment, they can raise their hand. Mark, are you trying to raise your hand? Okay. >> Yes, I was. >> Okay. But it didn't come
168up the way in. Okay. Back to 119 Main Street. I'm I'm basically excited for this this project because it's no matter how tall the building is going to be. Excuse me. It's got it's going to have a good contents inside especially the wellness early learning and and all that's going to be coming with it. So through through the general I can I can I make sure that what I saw on the slides for the the content that is what's going to be put in once the building's been done. >> Are you asking are you asking if they're going to build what they're showing in the drawings? Uh the content's going to be put in once it's built. >> I can answer that. Yeah. Yeah. So the the early learning center will 100% be uh you
169know 98 student um preschool um and and child care center. The membership center um you know when the extended full buildout is there um you know we would have an aquatic center. Uh there will be a gymnasium. There's a bunch of uh fitness studios, a wellness area, which is, you know, just your standard um treadmills and and exercise equipment, um all different types of weights, etc. There's a child watch area on the main floor for um folks to use while they are working out. Lower level, there's a what we're calling like an intergenerational space, so it can be used by the teens or the middle schoolers in the afternoon and the um you know, 55 plus during the day or or or whatever. And then there's a number of multi-purpose spaces throughout um that will
170be used for all different things whether they be community meetings or group meetings or potentially additional fitness um opportunities. Uh additionally locker rooms. So locker rooms are going to be two functions. There will be one set of locker rooms that will go no matter what that will service the the Y itself. And then there will be additional locker rooms that would go with the um the pool. Well, there'll be experienced personnel once it's once it's in once you get in there. >> Yeah. Yeah. Yeah. And again, you know, just as a reminder, the the YMCA, the Metro West Y is operating the Framingham facility that programmatically is very similar. So, they understand, you know, we met with Board of Health and all the questions board of health had uh Gan who's who runs the the
171operations, she had all the answers. you know, the licensed food professionals and the lifeguard requirements and all of that stuff is all kind of their standard >> operation. You said wellness is medical personnel going to be involved. >> Not at this time. No, wellness meaning uh exercise, yoga, meditation, um you know, personal wellness, not medical wellness. >> Okay. The reason I get on the side because I know what's down the road is 55 in Mario. >> Yeah. >> So once that gets built in and you and you get built in, get going, it's got to have keep a connection for for Ashland residents to have a variety of of things to be done in that same one road area, which is why I'm excited about it. Thank you. >> Great. We appreciate the support. Sorry,
172mic's not on. Um, thank you. Since seeing no other hands, I assume there's no other p public comment at this time. Was going to ask Anna if I don't if she can still hear us. If you're um and if if you had anything you wanted to add at this time. I know you might have a difficult connection. >> I'm still here holding on to my wife. >> Okay. kicked out of this uh wonderful Wi-Fi place. Um I don't have any commentary. Uh thank you for the comment from one of our planning board members about the bus route that came up at the comprehensive plan. I think that ultimately we've covered the key issues for the first meeting. >> All right, great. Thank you. So we will then look to I assume uh you would like
173to be back for our next meeting on August 14th. >> Yeah. Presuming we have feedback so that we can present. Absolutely. Yeah. >> Okay. So we will look to continue this to August 14th. Does anyone make a want to make a motion from the board? >> Make a motion to continue the conversation for the YMCA at uh 30 memorial uh on August 14th. >> All right. I'll second that. >> And a roll call vote >> I >> Anna Tesmanitki I >> speak I >> and Trisha Kendall I. So we will see you on August 14th. >> Great. Thank you. >> Thank you so much. >> And I apologize to the planning board members. I I do have to hang up now. But I'm glad I was there for the two special projects. >> That's fine,
174Anna. Thanks for joining us. >> Thank you. Okay. >> This may be the largest team I've ever seen. >> Thank you everyone. >> Yeah, that's good. That's good. Okay. Um, yeah, I felt a little outnumbered there. Right. Okay. So, um, unless someone has something specific moving on our agenda, I don't think we need to do anything off the task list tonight. Um, I didn't have anything specifically to do with there. Um, are there any reports from any of these committees? I don't believe so. >> Comprehensive plan. We did have a meeting last time uh uh two board meetings ago uh with the consultant and we're in stages of finalizing what the um major strategies are for the master plan. The consultant had a couple of suggestions and with the steering committee we went through them.
175We sent comments. Uh uh one of the things that came up was one question that came up just the report uh the economic development note of how whether whether downtown was more productive than 126 the corridor and by by volume in total 126 is more profitable. It produces more taxes but by concentration per parcel per acre downtown uh is more productive in ter in terms of taxes. tells you about the intense if uses of land and how more uh the more compact your design is, the more productive and more more prosper the town is. Um we have two more rounds of meetings to go. Uh and we should be finalizing the final draft or the first draft of the master plan for it to be presented to the uh sele the select board. And I
176don't have those dates yet, but I guess we'll we'll send them when we're ready. >> And by strategies, do you mean the things that an implementation committee would be working to do? >> That is correct. Correct. There were some consolidation of some that seemed duplicate uh and there were some minor additions or uh proposals by the consultant and we made comments on them whether we liked them or not. And and yeah, it's going good. >> Great. Great. Thank you. Um, anything else off that list? Any other meetings that have happened? Okay. Um, administrative matters, the associate member search process. Um, so it has been listed in um, uh, various locations. I think we talked about the intent to do that last time. The date on that was put at August 29th as as far as
177a like a a deadline. Um, the date might have been a little further out than we first uh expected. I'm not I'm not exactly sure how the date might have been left over from a previous time we looked for an associate member, but um but given the summer schedule and the difficulty in getting two boards together during the summer, it might it might also um work out well that way. Um, and um, I did receive emails from two of the three people um, saying that they were still interested in the position. Um, there's one um, actually it was the other uh, person who did run for the planning board who I have not hurried back yet, so I don't know if he's traveling. um I kind of expect that he probably would be interested, but
178there's still time for um obviously to contact him. Um and then we may get some other applicants as well. So, it's nice to know that we do have interested parties because we very well may have an applica a full application as you know where I would need to recuse myself and it would be good to have a full board, you know, looking book looking that project. So, that's where that process is. is I I would I would hope that we would uh complete it um in the first week or two of September and that we would have a an associate member after that time. So um ongoing I think the these other ones I think are yours Jasmine. >> So as for ongoing and new projects these are our two new ongoing and new projects.
179Um John Dudley um said he is going to wait to file the 55 Tilton AB until after the summer is over. Um >> he was herself and he would also like us. Um I don't believe what was >> the James Road. >> James Road. Sorry. So we did have somebody ask about James Road saying that they out there. So I don't know if they plan on coming back >> um to file anything with you or maybe they just had a surveyor out there or something. >> Yeah. Yeah. So, J the James Road project is a housing I can't remember how many units. It's mixed use. Um um it does have frontage on Pond Street and the board saw them informally I think twice be or maybe around the turn of the year. I can't even
180remember exactly when >> around March. One in December and one in March. >> Um and so but those were just informal uh discussions with the board. So no materials were submitted. There's no website. It was just a discussion. They haven't to have formally applied to everything. And then there were also two meetings um where I attended Deepa attended one um with a smaller group um just to get some feedback on some some potential moves they they were making. We had emphasized at that time that of course we could we could not and would not speak for the board as a whole and they understood that in giving them some feedback about the project but still no there is still no formal application but that's what the the one resident was inquiring about. Um probably a
181little confusing because it's been talked about but there there is no application you know at this time. Um, so, um, yeah. So, we don't know when that when that might be. They they talked about they talked at at one point the the owner talked about July and I believe it was the civil engineer um that that said no, August. >> Yes. >> And and that was and it might even be later than that. So >> that one piece. Yeah. So >> um >> Okay. >> So we don't have any >> no application but it just >> make come up. That's all I have for >> ongoing. >> And then the update on the 40Bs and SHI. This was actually a really great request from Anna that I'll have together for the August 14th meeting. So
182the SHI is obviously our subsidized housing inventory. We we know that 10 to 60 M and West Union 60 WY are obviously our 10%. So we need to know what that is. And I'd also like to look at work with our new we have a brand new assessor as well. He's only been six months. But I'd like to work with him to see what our growth rate has been over the last five years so we can somewhat accurately predict it for the next five so we can come up with a plan to maintain that 10%. Um safe harbor because obviously as new units are built your shi drops because new units being built well you don't have any more new affordable units being built so you do need to come up with a plan to
183maintain your safe harbor as you grow um but we'll be coming up with a list um of what the existing 40bs are and just where they are in the process so that way we just have a quick simple list that everybody can look at and go okay this is All right. And then obviously upcoming upcoming meetings on August 14th and August 28th. Um >> I was going to say, can we get any sense of travel plans? I will be traveling on the 14th. >> Okay. >> Um but I um and intending to do like Anna to and to be and to be present. We have some important things going on. >> Um if I can't, I let you know, but I I I believe I um we'll be doing we can talk to Anna to
184see if she will be here too. Um it's just easier to chair when you're sitting at the table than it is online. So um does anyone else have known conflicts for the 14th or 28th where you might be traveling? >> 28. >> Oh, >> but I think I'm going to be here. They're both moving in. Okay. >> Yeah. And um you know as as we discussed before for these special permits you can miss >> there can be one meeting that you're not somehow here in person but you know as some of these projects will take a little bit. You want to use that ability conservatively in case you really need it for something else. I'm 28. So I don't have anything concrete. >> Okay. >> No. >> Um this is 40B application. It doesn't have
185signature. Is it just a copy that is tucked in this binder? >> Oh, when you say 40, you should say 55 West Union. >> Oh, I think >> 40 comments. Is it just a copy? I don't have Does everybody have >> Oh, I I think I think that was um >> Le from last time when we were >> Oh, okay. Just the opening comments from >> No, it's the date's May. So, >> Oh, okay. >> Um, >> so I think we've left. >> Yeah. Okay. So, then I think all we have any has any comments. All we have left is meeting minutes which I believe are at the right in front of the five tab. Um the big thing I noticed here on uh Jasmine that is um that I think that the the first
186part of the meeting needs to be clarified. >> Okay. Um because um the members present this is the one where Anna and Camilo were present at the meeting but then >> Oh, and then they left. >> Yeah. And then left and then I came in. >> Yes. >> So I think we need to describe that a little bit better. Um >> you want to table? >> Yeah. Why don't we um if anyone else has any other comments, we can add them, but we'll table the approval until next time because that's kind of a big Yeah. a big rework. of them all in. Yes. Yes. Thank you so much. We did file that 240 260. Wasn't this the meeting when we thought we were going to have the applicant, but we realized there was nobody? >>
187Was that last week when we opened it? >> Yeah. Um >> or not last week. Last week. But the amount of text in that section made me wonder. >> I'll go back and check. >> Yeah, mostly we were kind of confirming the clock and why they were continuing. I actually also noticed that um now that you say that that under the 34 Albert Ray Drive um oh no I'm sorry it's my my mistake but it was we were reading in two different things but T-Mobile and Verizon obviously the text is exactly the same I thought >> yes the one vote yeah >> yeah I thought it was a duplicate but it's not so >> yes what was your question about the street. >> Did we really talk about the tough field then? >> Yeah, we
188we we brought it up and then we read it and then we talked how they weren't here. >> They weren't here because and talked about moving it to the next one. >> Okay. >> And then I tried asking a question I was told. So we did read >> the 34 Alberta drive. Did we not need four people and did Anna kind of in for that while she was here? >> I was just curious like I thought we needed four people to vote for it and that's why Yeah, I think she >> No, she she wasn't here for 34. She at the other meeting and the person said, "Oh, I really wanted you guys to vote on this today." Then we pushed back saying >> we have to come back on another one anyway because you're
189the notes were wrong and stuff like that. Remember how it was like, >> "Oh, so this meeting, okay, this is one more meeting after this." >> Yeah, we have another meeting after this that we actually voted on. >> Thank you. Sorry about that. That's the And she was >> 14. >> Yes. So on that meeting, did we was was um two 240 to 260 scheduled for that interim meeting on whatever it was July July 12th. >> And did they or they continued again? They continued. Okay. Yep. So we opened it. >> We opened it. No one was there. Then the next meeting they continued and >> because they didn't have comments from >> Right. Right. They didn't get had the feedback yet. >> Yes. >> And then they got to here. So >> um and
190the date on that one is September. >> Yes. >> So >> but I will have um the project for each of the next. >> Okay. Yeah. So you can easily track them. >> Yes. So we'll have that at the front of each project. Okay. All right. I think that's all. Does anyone have any anything that they need to All right. Is there a motion from the floor? >> Motion to approve. >> Do we want to approve the meetings? >> We're going to wait. Um, and uh, we're going to wait and do it next time because she the first part of it needs to be reworked with the attendance, which I thought was a little bit bigger move. So, all right. So, there's a motion to adjurnn at 9:58. Is there a second? >> Second. >>
191All right. And a roll call vote >> I >> and Trisha Kendall eye. We are done for the night. Thank you everybody. Thank you. >> Oh, to actual something on your Yeah. Oh my goodness. Of course, I also need those because if it's not on my