001631. I call this regular meeting of the Edcow Chelsea Independent School District Board of Trustees to order. Today is Monday, July 28th, 2025, and we are meeting in the administration building boardroom at 920 West Santa Rosa Avenue in Edcouch, Texas. As we begin, I would like to remind everyone that this meeting is being conducted in accordance to the Texas meeting's open roll call. Oh, that the record show that all board members are present today. With the quorum established, we will now begin with the pledge of allegiance followed by the prayer. I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Let's bow our heads. Our heavenly father, be with us this evening as
002we carry out the deliberations that are important to the district's operations. be our strength and our guiding and guide by giving us patience and understanding so that the issues may be resolved justly and fairly for all. We ask in thy holy name. Amen. Amen. >> Public comments. First item is recognitions. Edossa High School soccer girls jacket strength and conditioning athletes and football coaches. Perfect attendance and recognition of Maria Hilda Gonzalez. >> We already gave them their certification. Yeah. >> Yes. >> You say a few words. Sure. Um I don't know these trophies look intimidating but uh no these girls work very very hard um throughout the year working at 6 in the morning running around town things like that just to get ready for for what was going to be a very tough season. Um
003I know that a lot of the girls we have three club girls and the rest of them are just hardworking girls that have been with us since they were together. Great uh class actually um senior pack of great leadership in them. We're going to miss them dearly. We have 12 of them. So, it's not a rebuilding like they say it's a rebuilding season, but um so I know we have a lot of people that have been working throughout the summer, but uh just an amazing amazing uh job run. Uh we also want to mention that we had three girls that were part of the valley team. Two freshman newcomers of the year. Congratulations. [Applause] Trophy is our goalkeeper district and area champions this year. They did amazing. Not only that, they brought the community together.
004We got two home games. I was looking at the corn. So, um I guess that was I think that was key and and uh the crowd just pumping them up and that was something. It was a great great playoff run. We went over there to [Music] we had a great game where we were tied at halftime. Unfortunately, it didn't go well for us in the second half, but uh it did probably perform better than any other team that was around. So, including the M high school, the Mac school, the school been amazing. I think this year was one of our better years, you know. So, and uh now the girls are staying behind. So, again, I'm very proud. I'm going to miss him here in this senior class. I I love him to death and
005I just to come one more time to see them while my coaches not here but they're amazing also I'm curated. [Music] All right, everybody over here. Ready? One, two, one more. Congratulations. [Music] I'm going to take it this time. I didn't know. That's where you like the long Thank you members of the board. Thank you for allowing us to come and showcase our boys. Uh they've been working real hard throughout the uh throughout the offseason. Uh these young men, 40 days of uh of consistent work. Uh this is our first phase of our offseason program uh that showed up. Uh first phase consisted of 16 consecutive days of showing up at 7:00 in the morning uh working from 7:00 to 8 in skills and then 8 to 9 they were in the weight room and
006then from 9 to 10 they were outside building the condition. This is a brand new group of jackets. Last year's group is gone. They were successful. They had an outstanding season. Uh but we're building a a new machine now. We're building a new machine with these young men. We have some seventh graders at uh that were part of that group as well. some of our juniors, some of our seniors, and some of our eighth graders. Um, the highlight of all this is obviously the attendance, uh, the the perks of being where they're supposed to be, showing up with a commitment to excel. Uh, this is going to transfer over to the classroom. This is going to transfer over to the academic realm. We all know that the that the health of a student athlete is
007just going to require him to be at school more days. uh being at school more days will allow them to to uh to learn more and and be highly regulated in their studies. Um and and it'll keep them uh you know from getting off the field for us. So the the commitment aspect, the dedication aspect is all great, but we want our athletes to be healthy enough to be able to ensure that they're in the classroom and not taking any days off. So this commitment uh was just that. When we started this, it was all about uh being able to make them understand that when they're when they're student athletes, it's their students first. And uh being students first requires them to be at school. Healthy athlete is a high functioning athlete and uh you
008know, again, we're real really excited about being here presenting these young men. This the amount of work that they put in is nothing short of amazing. uh they've grown to uh to to appreciate uh each other and work with one another. Uh you like I said, we have uh seventh graders working with eighth graders, eighth graders working with ninth graders. We're talking about juniors and then seniors just kind of investing in the total overall program. Um and then uh last but not least is our coaching staff to be able to give so much of their time during the summer uh to mold these young men to not just you know athletes but students too investing in their in their academic progress and and wanting to see them successful has been a a huge part. So
009we have our coaching staff here. Again this was a big moment for us because uh we want to we we want to be unified in everything that we do. We want to be together. I asked these men to again give up some of their free time to come out here and spend a moment with their boys in recognition of that. And you know that's why we're here because together we're all going to win. So we appreciate you. Thank you. Thank you members of the board. Thank you. 3 1 2 [Applause] [Music] Up next is uh someone who dedicated 30 years I'm sorry. How many? How many left? 52 years. [Applause] I remember when I would run into her elementary and she's there. She would call her kids and they had great attendance and you know
010we have the board. Thank you so much for everything you've done for us in the district and all of our children here. Thank you so much. [Music] All right. Right here. I I think I did the second. >> I think I did. >> Go for it. [Music] for two years. Amazing. Next item on the agenda are superintendent report, state of campus buildings, uh status on insurance claim, update on grounds of custodial collaboration with region one, staffing patterns and subhub update. >> Thank you, Mr. President. Um in the absence of uh Rudy Rodri, our maintenance director, I will be giving a brief synopsis of the report that he put together. All right. So for JRG early childhood, u Mr. Odis is basically stating that um everything is on track. The only thing that he did mention
011is that there is a need for roof repairs um but did not indicate specifically if it's all the roof or if it's only sections of the roof. For Santiago Garcia, the same thing. um with stating that the facility is structurally sound, that all restroom fixtures uh are working properly, the electrical lighting is uh act um is adequate etc. And again uh a need for roof repairs is indicated for LBJ Elementary. The uh the same thing that everything is adequate as per his review. Uh there it does state that the roof is in adequate shape for LBJ. However, uh it states that the fire alarm is in need of an upgrade for RCR elementary. Again, as the other uh elementaryaries, that everything is um in proper um proper order. The only thing that is noted here
012is the roof is in need of repair for JFK Elementary. Uh same as the other campuses, but there is a mention for the roof to be repaired. uh again does not indicate if it's all the roof or only sections of the roof. For David Ibara, um it does state that there is some damage in the stucco. I I'm not clear as to where and then that the roof does need to be patched. Again, um more clarity will be provided um upon his return as to the areas. Uh again with the David Ibara with the yellow building section, uh it states that there are several leaks that were already patched. For Carlos Truan um noted that everything um as far as the um outer and interior is okay except for the need for roof to be
013repaired for the North High School. again. Um there is a note that the roof needs repaired. And then here he did provide some pictures um of the different sections of the the roof. It's not clear as to what roofs they are for the South High School. Um uh there there aren't any any anything that stands out as far as any repairs for the technology. It does state that the roof does need to be uh repaired or that there needs to be some roof repairs. And then there are some pictures there and those are um in the technology center for the sales center. Again, um what what stands out there is that there does need to be some roofs uh that are in need of repairs for the Delta Marcado. Um there isn't anything uh that
014is listed, but I I can tell you that there are some needs for some electrical lighting to be repaired. For the transportation department, there was a recommendation to add two bus drivers And then um the note that you should know about is that the adjuster uh for Montalo Insurance uh did do an assessment on July the 9th and uh that once he gets a report he will be forwarding it to me and then I will in turn um forward it to you all. In regards to the insurance claims um um Mr. Rodriguez did state that on July 9th, the adjuster did come out um to do an assessment. They are scheduled to come back on October the 4th uh to do the second inspection on any remaining buildings. And then um he did include some
015pictures and that is what Mr. Rodri um submitted for his presentation. So all HVACs throughout the district are working, right? >> According to this report, >> so at the beginning of the school, we're not going to get any phone calls that H aircon is not working, right? >> I would hope not sir. >> Okay. >> Junior high does not have all the H their air conditioning working. >> I'm I'm again uh Mr. Rodriguez was supposed to present. I'm basing it on what he prepared for his presentation. I did not physically go and determine whether or not the information was accurate, but I I can definitely go. >> Dr. I'd asked if we could get some more detail as far as these roofs. I mean, need repair. >> Some cost estimates, too, right? >> Cost estimates.
016>> Well, can we ask the principal? Are the junior high AC's working? >> So, but there's work orders in place already or can we follow up on the work orders? >> Yes. >> Just I mean Yeah. And just to break down, was it 10, 20, 40, 50% of the roof needs to be repaired? Need to understand that a little bit clearer. >> Custodial update. >> Yes. >> Oh, there we go. >> So, um, >> good evening, Mr. President, members of the board, superintendent, and distinguished kiss. We're from region one. My name is Alvin Sino, and I've got Dalia, uh, with me. She's going to first begin with the custodial department updates and with that I'm going to pass it over to her and then I'll talk about grounds. >> Good evening board members. Thank you
017for having us here today. I'm going to give you probably a little update of the consider department. Our goal is to address all campus daily effectively effectively and safely. The progress report Ruben C. Rodriguez. We already um did the team cleaning has been implemented there at the Ruben um C. Rodriguez schedule has been completed on May 29th and 30th. Observation and recommendation has been submitted already. Um we went ahead and provided that information to the principal as well. Um so they for them to follow up with those observation recommendation met with the principal and staff to discuss any um changes that we needed to to um to do to the schedule of the team cleaning. We still have to go back and I would like to finalize the training once more time with the custodian
018before we move forward and concrete the schedule of the team cleaning just to see that the schedule um does align with all the needs of the principles and for the students there at RCR. I would like to say initially the team cleaning concept was implemented. They finished 45 minutes before the schedule that I had scheduled them to 7:30. So we went ahead adjust the schedule until 7:00. Uh while they're doing the team cleaning on each classroom, it only took them 3 minutes and 45 seconds to accomplish a classroom. Very proud of the custodians. Uh we follow up on June 24 on July 15, 2025. Custodian were paying the demonstration office. We did a little walk through um maintenance classroom. Um they were stripping and waxing so we couldn't go in and do a lot. Um
019also we did provide a little training on the floor care because we did notice that um the way they were addressing the floors just a step um they could process better and will be easier for them when they're stripping and waxing the floor. So we did wait until time got all the custodian together and had that little meeting with them. Here is one of the um the storage. We also address there at RCR. Um it's very important. We emphasize that a custodian room needs to be treated. A custodian storage needs to be construed just as a classroom. As you can see here in the picture on the left hand side, the way it was when we walked in and you can see afterwards how they left it organized, cleaned and you can see what they
020have and the product that they need. So we did emphasize them that very important that they need to go through all the storage and treat it as a classroom. Just because it's storage, not leave it unattended. JF Kennedy JF Kennedy we follow up on July 15, 2025. I met with Dr. Choa, Mrs. Padia, Mrs. Olivarez, and M and Mr. Gonzalez to present the schedule. We haven't introduced yet the team cleaning schedule. The fact because they're doing the te the cleaning for the stripping and the waxing. Um, after we presented the schedule, we went ahead and met with the custodial staff and Mrs. Spadada to follow up uh with the custodian to let them know what is for them to expect when the school starts um what is going to be the changes and how the
021schedule the team clean is going to work the transition from zone to the team cleaning. So right now I have a schedule just a brief breakdown. Um I haven't yet implemented it. This is just based on the information on the schedule that I got. But once we start working with the custodian, we need to tweak a little bit of the areas and like I said, I need to meet with the principal to make sure that I do comply with the needs of the campus and the need of the students and the principal that she needs there in her campus. Observation and recommendation continue with the past recommendation that we have submitted. Strong constant followup by the supervisor is needed. So all recommendation are fulfilled. Strong leadership and interaction is required of the supervisor. So the
022team as has clear direction. It's very important at this moment that the supervisor is very involved with the custodian so they can understand and they have the support that is not easy the transition from zone go into the team cleaning. We understand but it's very crucial that the supervisor be there follow up with the custodians and check and see what is it that they need or any guidance. Before we go to any question, I really want to say thank you to Dr. Choa, Mrs. Olivarez and Mrs. um Gara for being there with us and those meeting. It means a lot seeing you there participating with us uh and the support that you have given us. I really do appreciate it. >> So if you have any questions, >> we thank you for all the assistance.
023You're >> welcome. We've been getting weekly updates on all of your hard work. So thank you. >> Thank you. I appreciate that. >> Questions? >> Any questions? >> What are the areas of opportunity that you see there? >> Excuse me. What are the areas of opportunity? >> Fix things up. Um the >> implementing the schedule. >> Yeah. Implementing the schedule, organizing it. Um them feeling the morale will go up as well. Um them knowing whether the responsibility is and what they're there for. >> Are are you feeling the support from the leadership group responsible for those areas? >> The the supervisor and the head custodian. >> But are you feeling the support? I mean I guess for anything to work you have to have a complete buy in by everybody. >> Are you seeing that
024or you still see some resistance? >> I could see right now like I said I only have done RCR and at the those two days that I spend there the custodian work very well. Um I have any issue? Yes like everything when you present something new they feel a little bit scared concerned for the new changes but I have no issue at RCR. Like I said custodians are great. Um, matter of fact, I was amazed how they understood the team cleaning just in two days besides the fact that they were having an event going on and they finished early. >> How many supervisors? How many custodial supervisors do you have or do we have >> in RC? You only have one head custodian and m they need uh they have a vacancy and they have
025two full-times. So, they're needing a a custodian there, a full-time custodian as well. But as far as a custodial supervisor, do we have uh one per >> for the district or one per campus? >> No, one for the district. Mr. Gonzalez, >> the needs of the supervisor, >> Mr. Gonzalez, >> his duties, what are they? >> His responsibility is to go and follow up with the needs of the custodians. Make sure that the custodian has all the supplies that they need. Um update with any of the SDS sheet. Um the equipment is very crucial that he follow up that they have all the equipment that they need to make their job easier and efficient. Um making sure that he pro he goes out there and get the right um vendors. Um like the diluted system
026um machine is something that is I noticed that they don't have they have so many chemicals but they they don't have a SDS sheet there nothing is implemented which is you know for them to dilute at the right ratio. It's very important that they know what is the ratio for each chemical because if they don't know how they're going to be doing the cleaning properly and plus it can harm them at the long way. Is a custodian a supervisor responsible for any manual labor himself? >> Um I'm going to speak as myself. When I was a supervisor I'm all hands on I if I need to go out there as a supervisor I will trained. I will be there with them because as a leader, as a supporter, you stand by them and you show
027them, you know, I'm here to help you, to support you. Uh when I was a supervisor, like I mentioned, I do I work and I'm all next to them. I do show them that we're here to help each other to make sure that our student comes to our campus that is ready, safe, and the staff and the parents. That's our main priority. >> Thank you. >> No, you're welcome. >> Any other question? >> No. >> Thank you. >> Okay. >> Thank you. Okay. So, I'm going to go ahead and have Mr. Salo. He has he's going to give an update on the grounds and the departments department. >> Good evening again everybody. First of all, our goal is to address all lawn all lawns weekly efficiently, effectively, and safely and safely overall because we don't
028want our employees to get hurt. But we want to make sure we do the whole district in one week. Go ahead. the progress report and what have we done initially meeting and training we held July the 8th we met with the team CFO superintendent on Jul July the 8th we introduced a ground schedule the ground schedule is a little bit more general than the custodial schedule because all they do is half day there's a weeding in the morning and we try to come in at 6:00 so you can save one hour of heat in the afternoon the tractors we talked about the personal protective equipment PP is very important safety glasses, ear protections, high visibility vests, safety gloves, and steel toe footwear. And um the CFO was very gracious enough to to make sure that
029they purchased all of this. And I appreciate that. Expectations. We arrive at on time at 6:00 a.m., not 6:30 or before, but right at 6:00 a.m. Arrive all all ready with your protective equipment and arrive with the truck and trailer prepared. And that saves downtime. At the end of the day, they're supposed to prepare the truck, their weed eaters, the gas, load it up. When they come in in the morning, they clock in, they bring the the tra the the the truck with the trailer and the tractors in the back before they drive around their their their tractors from side to side. And that's a lot of downtime. That's the That's all right. I want to see a summary of that. Observations are a little bit more further back than we had a Yeah, the
030There we go. We had a follow-up meeting at the request of the superintendent and it's needed. It's good to have meetings uh periodically. After 3 days of observing, they started on the 10th. We met again for further training recommendations. Training's on the schedule. As simple as a schedule is, they need to go over it. And somebody has to be on them all the time. Not all them all the time, but there has to be strong follow-up. The equipment use, you have Mr. Cardona there. He's showing them how to use the hedger, the the lawnmower. The equipment care. We need to make sure that the equipment is cleaned at the end of the day and prepared and preparation for the following. day what I just spoke about right now. You need to prepare everything for the
031following day so that they just take off the next day. I do want to say you have very respectful employees. I've been at districts where they just walk out and the principal's there and and but they've been very respectful and I haven't heard a complaint. At least I haven't. But they're very hard workers. Next observations and recommendations July 22nd through August the 7th continue with the summer schedule and phase in the elementaryaries. I asked the superintendent that we continue outsourcing the elementaryaries until they really get a good handle of the district, but eventually we're going to phase them in. I believe that the team can do all the district. August the 11th, that's about 2 weeks before school starts. I'm going to tell them to stop mowing and we're going to start cleaning all the
032trees, all the shrubbery, everything in the front of the school. So when the kids come back and it's the it's it's it's clean, right? You don't have the low flying branches. August the 18th and 20 prepare for the start of school. We continue with the past recommendations. We need to follow the recommendations. I just sent some more recommendations today. Everybody has to wear their PPA, their protective equipment. They have to be there on time cuz you know things sometimes get out of line. Strong constant followup by the supervisor is needed so all recommendations are fulfilled. So the when I was at a school working I was always there especially right now in the initial part of this uh we need to make sure that the team is on track. Strong leadership and interaction is required
033of the supervisor. The team is has a clear direction he has to get in the person has to get involved with the with the with the workers. And there's questions but before I ask any questions I want to thank the staff and uh Dr. Ooya she's always there. I come every morning at 8:00 to see the team take off. Right now, make a round of wherever they're supposed to cover, but she's always there. She's in the meetings and I we've done other schools and I've never had the superintendent there and this I just want to I just want to thank her for that because that makes a difference. So, are there any questions? >> I would I would ask a question kind of like >> they just asked earlier. Do you feel supported by your
034department? I feel supported by administration. I think uh how can I word this? I think >> the word the way it is. >> I think I think people are used to doing a certain thing a certain way. We have to redirect them and you need total support especially when something like this. She just mentioned right now about the team cleaning. The team cleaning is u is very challenging but once you get it they know where they're supposed to be. Same thing on the grounds. You have to be I always I put on that strong leadership interaction. And once we accomplish that, things begin to take off. But I'll give you my example. When I worked at a district, you know, I was there 3 months, 4 months until take off. Then I just spot check.
035And that's the way it works is everybody already knows where everything. But you do need strong support from everybody. >> Yeah. >> Do you do you feel there's some push back at this moment? >> Uh no. at at not the workers have been very good. At the beginning we had a little bit of push back not but from the workers but um but not anymore but there has to be total commitment have to be there yet the the supervisors have to be there all the time. >> Is there total commitment right now? >> Yeah. >> All right. Thank you. Right. >> Mr. president. Uh, I don't know how to word this, but the commitment is beginning the grosser. That's what I want to say. >> Yeah. All right. >> Any other >> undeical questions. >>
036I just once more time, thank you, Dr. OA. Thank you, Sylvia. Thank you, ma'am. Because they're always out there. They go to our meetings and that makes the world of difference. Uh I also on behalf of um a lot of our um maintenance workers, I want to say thank you to you too because the partnership that uh they're seeing grow between you guys and and them. They're loving it. They say you're very supportive. >> Um you care deeply if they have their vests on and if you form. So I do want to say thank you as well. >> You're welcome. And thank you ma'am. And I I want to add that just as a reminder that um the commitment was for the 1882 campuses, which is um the four, but they are providing the services
037to the entire district at no cost. And so me being out there at 6:00 a.m. in the morning when he's there is just a very small token of the thank you and to show the the support, but you know, to to reiterate, um we can only be there so long. He's got they've got everything they've got to do. So, supervision needs to be out there long after um they leave. >> So, thank you again for all you do. >> Thank you. Thank you. Go ahead. >> Oh, so um the next item is um staffing patterns. >> Good evening board president, Mr. Ivara, intram superintendent Dr. Ooa and board members. Um before you is a graph of our team's enrollment and our staff comparison. So over the last few months we have made uh some significant
038decreases in our staffing through attrition through the resignation of early resignation incentive and through some retirements and and resignations. So when we compare the numbers to where we ended school on so for our fall enrollment we had 4349 our total staff was 822 our teacher count was 331 uh administrative staff was 60 and all other staff was 431 where we are projected to be at this very moment uh we are projecting enrollment of a small decrease of 4300 but our total staff staff has gone down to 715 and that is a difference of 107 staff members. So for our teacher count uh we had 331 we are at 282 which is a difference of 32 and then um our administration we were at 60 now we're at 28 I'm sorry we now it's 32 the
039teacher count was um 49 I'm sorry and then administration was 32 and all other staff was 26 a decrease from 431 to 405 life. We're going to continue to uh review our staffing numbers and refine them um and bring them before you so that we can continuously monitor our staffing and to ensure that we have the staff that is necessary for our classrooms and to teach our our students, but also in the in in areas where they are needed and to able to be able to maintain our staffing numbers as they are now. I think it's important to mention that there were no massive layoffs. There was no reduction in force. We did it all through attrition and with the incentives that we provided for those that were retiring. So kudos to you guys at
040administration. You guys been putting in some long hours uh to get us to this point. Still some work to do, but uh I think we're all going to reap the benefits at the start of the the new year. So thank you. >> Thank you. >> Questions? Thank you. You have a question. >> Who had a question? >> You have ahead. >> I see that the, you know, you look at the uh Can I go back to the last slide? You know, you look at the uh teacher count, it's a 9% reduction. You look at uh staff, you know, it's 8%, administration was actually surprisingly we went down 38%. But I see that in the non-teers that it's obviously an area of opportunity in the future. I think basically here we're we went up we've gone
041up. Um I think we need to understand what are those 405 people. What are they based on you know the prior years what I know there's subgroups in there. I guess that's what I'd like to see out of the subgroups what changed that created you know 35 different positions something so that we can learn and understand what decision we made >> back then to now >> you sir >> I think now we're redirecting staff to to take on new challenges like recruitment >> so I know that they've been working really hard on that uh that's big for us I know that the past years we have not recruited and these numbers show so um I know that they've been working And I think this the StubHub presentation is a good one. The one is coming
042up next and that's going to also free up some monies for us too. >> And Mr. Torres, to answer your question, um we can break it up even further. And we we did start the process. We ran out of time because we are literally having to go name by name, year by year, because there was no data preserved. And so it it definitely has been a task, but not one that's impossible. But in a holistic view um it's it's really for your where the increases where you I mean if you see the colors you can see the big difference between the teacher teacher count and the total staff count made it a point to to remove administration but everywhere else it's really more of the bulk is in your non-professional because all that's left after
043administration is for example your counselors um uh uh your registered nurses uh but for the most part every professional is already accounted there. So these are all like non-deree. The yellow is non-deree positions for the most part, but we'll get to that for the next meeting. Absolutely. Or in the weekly update. Thank you. >> Thank you. So for this uh the summary of the district absences, as you may recall, I did present uh last month on where the state of the district in terms of where we were with our absences. Um and and and and we went back and we refined it more. As you can see, the total absences did cost a local money a little over a million dollars, but we were able to like literally lock in and I had a group
044a great um a great team working to just literally again go name by name. It was a tedious and slow process, but we refined it and so we were able to to to narrow down. So, for example, uh the the the absences that were not docked uh was 1,241 for um a price tag of over $89,000. And then for the ones that left the district, in other words, have that were teachers um that left the district already and are hired somewhere else, that was a total of 159 absences um for a loss of 23,000 um plus dollars. And so the the next phase for this is that the list was given to each campus and you can see it's broken down by campuses and um they've been tasked to meet with their staff so that
045they can then go back in there and deduct the the the the days um now because some of the days roll over so that we can make those deduct deductions as they should have been uh done to begin with. Just to be clear, the these are employees of the district and not the students. >> Employees of the district. Correct. Um the the one thing that we found and I'd like um Miss Garza to come back up and um the one thing that we found is that there was no checks and balance, no system in place. So we do have a system in place that that we're going to be presenting to you so that um we can really hone in on preventing this this from happening again. Uh because people not being in the classrooms
046means loss of instruction and of course loss of revenue because we're paying twice. One for a substitute and one for the teacher. >> Are these um teachers and TAS or just teachers? >> Teachers for anyone that uh that that has >> requires a sub the substitute. Yeah, they require a substitute. >> And you were also going to work on the the process, aren't we? >> Yes. And that's what Miss Garz is about to present >> on the next slide. The next slide, Mr. >> That was the last one. >> You know, it should be there. >> It should be there. Well, you could you want to just go through and review it with them? >> Oh, you want me to read it out? Okay. >> Yeah, just the scenario. >> Okay. So, uh, we're going
047to set a a process in place to where, um, there are some checks and balances between the absences that are being taken and the, um, the absences that are being recorded into our ascender program. And so, um, what we're we're going to be doing is we're going to be assigning, uh, certain individuals, uh, from the business office and one from HR to work together, one on the payroll side and one on the HR side. So what the uh the individual let's say for example the uh employee is going to be out. So they call their supervisor which is their principal or their director and they say I um I will be out for today. I need a sub. So that principal will either approve that sub or say you know I need you to come
048in or or okay you can be out. They will call HR department. Uh specifically, we're going to have an HR specialist that will be taking those calls. Uh and then they will request a sub for that individual, whether it be half a day or a full day. She will then in turn uh look at the subhub list, not the subhub, the um substitute list that we we have internally, and she will assign one of those uh employees to that absence or or to that campus for that individual that's taking that absence. And so once that is is done, she will actually go into the frontline system and actually key in the the individual into the uh system uh to record that absence. So then she will call the sub and and let them know where
049they they've been assigned and then turn around and go into frontline once again and key in the substitute that was assigned to that um to that employee. So therefore once that has taken place and and the absence is in front line then our pay our payroll person will go into frontline extract those absences and then key them into our uh ascender system and so therefore that way uh we we are accounting for all the absences as they're coming in. So she'll be uh reviewing that report on a weekly basis and then she'll be cross referencing that report with the subhub report in case that we do reach out to subhub for an absence. And so there will be some cross cross-checking between HR and payroll to ensure that that absence is recorded into our our
050system. If I may add, in addition to that, um, before it the system was that if I wanted to be out, I would just key into Frontline and then Front Line would would automatically just assign a substitute. So, if I'm the principal or the director, I'm going to find out after the fact when they don't show up and then I had to go into the system like, oh, well, they're not here because, you know, they they they got someone. So, now we uh we we met with region one. We are going to lock that part of it so that now the employee if it's at the campus level the employee needs to call the principal. So it starts with the principal. Then it goes from the principal to HR which is a very similar system
051that we had back in the last time the system was used and we didn't have this issue was in 2018. Um so we're basically going kind of back and then just improving on what we used to have before on the checks and balances. So, um, so that will be in place. So, the directors will be the first ones to get called. Um, and then I will always have the list as well. And then it'll be weekly meetings. And it's important like at the campus level cuz really that's where it really starts that they know because if I am a teacher and I've been out 5 days and the policy says that after three I need to bring a doctor's excuse, well, by just going into frontline there was no checks and balance. This way they're
052going directly to the source that needs to ensure that they do get that doctor's excuse or that they do have that meeting or that it's not because they decided to go to Cancun or whatever the case may be. Um well I I say that cuz it's true for in some cases. Um, so, so it's it's a little, you know, when you have to call your your administrator, um, you know, your administrator needs to know and then they need to know like, you know what, at this classroom, I need to go do more walkthroughs because I have a substitute there. I need to go support that classroom more. >> But when you say substitute, you don't mean somebody from the outside. We're using internal. >> So, we have our math. So, we have 18 currently of
053that prior that you saw the the big yellow. out of everything that we needed, we have currently 18 that we can use from within. Keep in mind that they were the last year they were averaging 42, but there was no checks and balances. >> And that's one thing that I wanted to comment on and first of all, thank you all for for looking at it. But two comments, one, yes, the financial impact is is a big impact, but I think more than anything, it's the instructional impact that we're having. And I know we've got most of our administrators here, so it behoo of you uh when these grades come out, start questioning yourselves and questioning your staff as to why they're being impacted. But I think this well shows us that the instructional impact is
054greater than it is even the financial impact. So, I think that's what we need to drive home is that the instructional impact is detrimental to our students uh when our staff isn't here because even if they are internal employees that we're bringing in, obviously they're not teachers. Uh so, cuz it would be listening to the black, right? So, we need to drive that home and it it needs to be something that we're driving home every single week, if not every day, that the impact on instruction that they're having on instruction by not being here is going to greatly determine what our our scores come out to at the end of the year. So, I just thank y'all, but I just wanted to bring up that >> and then I just want to say that we
055understand, you know, life happens, people get sick. We understand that, but that this is also going to serve as a support. So if you have a teacher for example that is in a core content and that teacher had you know has unexpected events happen then because of our staffing patterns that's this this type of data is not meant to be punitive. It's meant to be used for education purposes to improve our systems. So if we have a teacher that is struggling for whatever reason, then through our staffing patterns, then we can realign that to support that teacher while they're out, but also and most importantly support the students so that the the education and the learning does not stop because we do have a a substitute. I will say that part of our professional development
056and I want to thank uh uh Mi for that is that we are going to those 18 that we have that are going to be designated as uh our district pool they will get um get some specific PD on how to run a classroom the basic content so that it's not just kids just being watched but that learning still takes place. >> These 18 uh Dr. Sandy, what is their current um position or title? >> Uh teacher assistants, >> TAS. >> Yes. >> And are they going to be distributed to different campuses or just their campus? >> No, different campuses wherever the need is. And that's why we designated an HR specialist to be the one that's going to let them know. >> But so no, >> they'll be uh moving around, right? Cuz >>
057But where will they be housed? Like are they going to be in the campuses that they're at right now? So yes, they'll be at the they will so the way the system works is they can be at their campus. I my hope is that they can stay at their campus if no one calls in. But the reality is that >> you know um based on our numbers, we're hoping to definitely decrease the the uh absences. But we know the reality is that you know the 18 will most likely be used and hopefully those 18 won't be absent. But the system is set up to where you're going to get the call at 6:30 in the morning. You're going to be told, you know what, your your home campus is LBJ, but where you're needed at
058the high school. You can check in on the high school because we've got the checkin system. >> Yes. They'll always have a home campus, but they can check in and check out at the campus that they've been assigned to do the substitute duty for that date. >> Doc, real quick, have we these 18 that have been identified, have we relayed that to them that date? >> Just not yet because I'm waiting for you to approve. >> Okay, perfect. Okay. No, I'm just I'm just saying it's important for us to relay that message because >> No, no, no, no. They have people are aware. >> Yeah. >> But it's that I I'm want to give the respect and the dignity to the principles to let them know. >> Perfect. Okay. >> On the total cost of
059the that adds up to the million30. Um you're calculating the sub the subhub cost to the district or is that just so that's part of it? >> That's what they build us. >> That's what they build us. Dr. Z, I'd like to take it even a step further only because I want to understand I understand people call in sick. I understand it happens in every single job in the world, but I I guess I want to see the patterns. I want to understand if people are calling sick on Fridays or they calling in Mondays or they calling in sick after holidays. Uh you know, and how many are actually calling in sick on the same day? Maybe 18 people are not going to be enough. just just so we I want to be able to
060>> based on this pattern they're not going to be enough. >> Yeah. >> So >> yeah, based on that we're going to need >> 10 times. >> So Mr. Torres, one of the things and this was a random sample uh and that's why I didn't bring the data to you but we did do a random sample and that is why um a meeting a brief meeting was already had with the principles with the directors and we discussed that part of the uh back to school needs to be reviewing the policy that states you can't be out a day before a holiday or a day after coming back from the holiday. Um because we from the sample that we saw that was incredibly prevalent right before a holiday or the day after a holiday Super Bowl.
061Don't get me started on that one. Um so so there just just we did a sample of like third 30 Sylvia I want to say about 30 and there was definitely a pattern there but we can go and check all >> that's what I don't understand what is the pattern you know maybe put a calendar and tell me the day that everybody calls in sick and maybe we'll take those days for like Super Bowls and move them to those days so that you know we can always adjust >> well based on our calendar we should not have a problem you have it the next Maybe we'll change like that Monday to Super Bowl their numbers or >> Super Bowl Tuesday. >> You do have the next day >> based on the sample. So we'll have
062to substitutes. >> Thank you. >> Yeah. >> Thank you. So >> uh Mr. President or Mr. Vice President, I'd like the record to reflect that I will not be participating in uh discussion or action in consent items. So, at this time, we're going to ask for um the approval of the consent agendas. >> Yeah. Motion to >> approve. We need to approve. >> President, >> I'd like the record to uh show that I'm abstaining from voting on item E14. E14 consent agenda. We will now move to the consent agenda. All items under the consent agenda will be acted upon in one motion unless a trustee requests to have a specific item removed for separate discussion and action. >> Are there any items? >> Um there's a motion on the table. >> Second and a second.
063All those in favor sign by saying I. >> I have a question on 15. >> There's a question. >> Do you want to pull it? >> Yes. >> Okay. What's your question on 15? Well, here it says approve the 2025 2026 EISD fully funded medical insurance plan. And I I wanted to know exactly what insurance are we approving and is it with or without a broker. So, um on your information for your backup plan, uh there was a committee that was put in place. The committee did recommend to stay with the insurance carrier that they have had since 2022. Um and it is Blue Cross and Blue Shields and it is without an agent. Okay. Um, if you could could you clarify the selection process on picking that insurance like what data or benchmarks were
064used to determine that this plan best meets the needs of our district. So um the the committee did comp was comprised of of different administrators and individuals that work with the insurance um essentially looked at cost looked at usage and one of the things that definitely uh stood out was that uh with Blue Cross Blue Shield based on the premiums um the um Mr. Edisono provided some data to us and it stated that 99.1% of the premiums were going for coverage. Um we also uh looked at things of usage and a lot of the usage was um was catered to what uh Blue Cross Blue Sheet Blue Shield covered versus the other plans that were presented. So the committee did feel like it was important to continue to make our employees whole to stay with
065Blue Cross Blue Shield because they had not had any issues with us. Okay. And did uh by chance do we have anyone submit um this plan to come on as a broker? >> Yes, there was. >> And in the future, would we be able to revisit revisit the benefits of adding a broker to our insurance process >> at a later date? >> That would definitely be uh something that the board could bring. >> I think we need more input from our staff. I think that uh this whole process was a little rushed and I I think it's good that we kind of pump the brakes and study it and really give the opportunity back to the to the uh employees and let them choose what they want. >> At this point though, I am asking
066that um that the actual insurance does get approved only because we want to make sure that that we meet the timeline so our employees are not left without insurance. And to your point, the board can come back with that at a at a at a later time. >> All right. There's a motion and a second on the floor to approve consent agenda items as presented. >> Motion. >> There's a motion and a second. All those in favor say I. >> All those against. >> Motion carries. >> Mr. President, before we move on as well, I will >> There was one uh I'm sorry. >> I had already I had already. Uh, but I'd also like to uh for the record to reflect that I will be abstaining uh any discussion or action on item 78.
067All right. Next item is 78 discussion and action to award TASBY National Health Insurance Company as a student athletic insurance for 2025 2026 school year. Miss Garza will be presenting um for Mr. uh Enzel. Uh before you is the uh student um a comparison that I I prepared a cost analysis. Um I am recommending as administration uh for the TASBY co-op with uh National Health Insurance Company uh for the Lonear Custom Plan. Uh the cost of the plan is 101,000 and um I would like to point out that on this plan they have an upgraded catastrophic cash benefit uh which the other two plans do not have. Um the student insurance plan is the one we currently have. Uh and that that one is still slightly uh more than the actual TASBY co-op plan. So
068I am recommending the TASBY co-operative. >> So there's a cost savings here. >> A slight one. Yes. Okay. And we feel comfortable that the uh coverage is more than adequate for sir. >> Yes. >> And I'll make a motion. >> There's a motion. >> Second. >> And a second. All in favor by saying I. I. >> All against. Motion carries. >> Next item is discussion action to add new CFO to public first public lonear investment pool and Texas class investment account. >> Second. >> There's a motion and a second on the floor. All in favor say I. I all against motion carries. Discussion and action. No. Discussion possible action to change order number one to the Carlos Ruan Junior High driveway extension project with Reneer and Suns Hauling LLC to incorporate sidewalk improvements along mile
06917. >> I had a question about this. >> There's Well, we could I think somebody's here. I saw Lo here. >> There you go. Go ahead. >> What What are the improvements? >> Yes. But can somebody elaborate? >> Well, right off the bat, Lo, am I correct? But that that current sidewalk is a little beat up and not 88 currently. >> Yeah, it's really in bad shape. It's had a lot of cracks and and different inlements. Uh, so it needs to be Well, it needs to be replaced. That's why. And then the driveway that we uh beat out, it was uh under budget. So, uh, >> so it's no additional cost to the district. Everything is within budget. It's still under budget with even though doing that uh that sidewalk. >> I think the most
070important thing here is that you guys did a great job with that uh that extra parking and just to to clean it all up and finish it up. That sidewalk would be really nice. >> Yeah, >> that uh area wasn't taken into consideration initially. >> No. >> Why? I >> think it was a budget issue, right? We we didn't know these these bids were going to come in this low. >> What uh what you guys wanted was the driveway because of the extra parking that you or What's it called? The when they pick up the students, right? They they want extra. >> That was priority. >> Yeah, that was a priority. We didn't look at that. >> But after looking at the project, I mean, it is really bad. >> So, you guys are under
071budget and with the current budget, you're going to be able to >> correct extra work. Yeah. Do extra work, please. >> There's a motion on the phone. >> So, second. All in favor signify by saying I. >> I. All those against. Motion carries. And I guess this is actually to approve or discussion of possible action on work authorization number two with CSJ group to prepare sidewalk improvement plans along the rightway survey along mile 17 in front of Carlos Dwan Junior High. What does that entail out? >> That's again it's a sidewalk. how much engineering it's going to take >> for the extra work uh that we're doing to prepare the plans for the sidewalk and uh our survey for the additional writing with the the school district is going to dedicate to the city of
072Elsa cuz right now the storm drain and the sidewalk it's I guess it's within private property. So we I guess >> this kind of just cleans it all up. >> Yes. And then the also the leaf station on the north west corner of the school school the leaf station I guess it's the city of Elsa so it needs to be all that dedicated to the city of Elsa that way they can I guess maintain need a motion there's a motion made by Mr. Losano seconded by I'm sorry, where is where's >> Lisa? Lisa >> Lisa. >> Okay. Anyway, there's a motion made by Mr. Losano. Seconded by Mr. Anguma. All parents have say I. >> All against motion carries. Before we move on to the next item and we're waiting for Lisa, can can we
073look into possibly patching up some of that area in front of the junior high gym? It's really really bad. I mean, I I know it's not on the agenda, but can we just I I know we're waiting on Lisa. Can we just possibly look into >> anything else for sure? >> No, that's that's all I have for today. >> Oh, maybe maybe later. >> You're correct. It wasn't on the agenda. >> Maybe maybe later. >> Just just for note. >> All right. Noted. >> Discussion and action to facilitate the land transfer to the city of Edcouch. And this is in reference to the detention fund. There's a motion by >> Miss Tanguma, seconded by Mr. Losano. All in favor by saying I. >> All against. Motion carries. Let's go. That shirt >> discussion and action
074to move meetings to the fourth Monday of every month. >> The fourth Monday of every month. >> This is on a temporary basis or >> so what I would like to do especially because of the changes to the legislative law. I think that this is going to be a very proactive effort to make sure that we are in compliance. And then also one of the things that I saw as I was trying to catch up with some of the things that that needed to be done is that when you have a meeting on Wednesday, you've got that Thursday and Friday and it just didn't seem to give ample time for that followup. So if we have that meeting on a Monday on Tuesday, I can give you that that um followup through the newsletter where
075we are with everything that you all have requested or any of the actions. I'd like to give it a try and see how it goes. >> Motion to approve. Sir, I have wait I have a question. This is this is on a temporary basis like we're going to try we're going to try it out for for a bit or this is >> we can try it for a temporary basis >> like for 12 months. >> There's a motion made by Mr. Los seconded by Mr. Torres. All in favor sign by saying I. >> All those against. Motion carries. discussion and action to approve vendor for the installation of security film at North High School Fine Arts Building and Mealo Delta. My first question on this one is, are we hiring the same people that that
076did this the same chief >> that put the film on backwards and >> or is this change order to fix the film? No, >> no, it's just to the installation, right? >> Board President, uh, board members, um, everybody So, uh, we have a I think you have the the three quotes. >> My question for you is, are you comfortable with this company that's going to install this particular film as opposed to the one that >> the one that you're recommending right now? >> Are are you comfortable with them? >> Oh, yes. >> It's not the same one. >> How much money was wasted the first time around? >> Likeund 100 plus >> 171,000. >> Okay. All right. So, you're comfortable with this one? >> Yes. >> All right. Make a motion to approve. >> Second.
077>> Another motion made by Mr. Losano, seconded by Dr. Ooa. >> All in favor by saying I. >> I like to I'd like to add something because I don't want to not say anything in there. >> Well, I know you've been waiting a while, so go ahead. >> I'm sorry. >> So, last year, last year we did a walk through with TEA. We did an audit and uh every single campus when it came to the safety film, it failed. failed for a simple reason that it was not installed properly and it was not cut to specs and there was no sealant on the windows. So, it has to be fixed and it's every single campus as far as like the entrances. Now, TEA mandates that that has to be fixed. And also the windows on
078the side, they're windows, but if there's an u active intruder that's going to go in and he breaks the window and gains access, that means that we need to put uh >> Are you going to bring that at a later date? >> Monday? >> Are you going to bring that to us at a later date? >> That sounds like a whole presentation there, Leo. >> For the improvements, >> I'm here. >> Yeah. >> No, no, no, no, no. this item for this item. >> No, no, no. I'm I'm talking about the cost of of fixing the current issues that we have. Are you going to bring that to us or or have we have we >> Yeah, I guess I can bring it the the next uh board meeting. >> Yeah, that way we can
079at least look at it. Look at the ones that that you that there's issues with. >> Yes. But at least >> are any of them complete or done correct? >> No, not one of them. >> All right. We're we're trading into other waters right here. So we'll just bring you back Leo and then you can present full. >> Okay. So So on the Man, you guys want to get rid of me. So on the high school, >> can we call security? >> So at the high school, then we go ahead and put the the sealant on it if you approve it. >> I mean I mean you can have that conversation with Dr. Sandy. >> Yeah. >> So we just leave that alone and the other two are approved. >> We we'll go based on
080everything on the agenda. >> Yeah. Yeah. >> That's what that's what I meant. That's what I was saying. Bring it back to us with the the ones that need improvement. >> Okay. >> Do you want quotes also? >> Total cost and that meeting will be on a Monday. >> Great work. >> The last Monday of the month apparently. Yeah. >> Total total cost. You didn't hear this. >> Thank you. >> An abundance of information. Uh, next item is discussion and action to approve the realignment of the 2025 2026 compensation plan to comply with House Bill 2 salary requirements and stipens. >> Mr. President, legal council is requesting that we take this item into executive session. >> Slow move. >> Second. >> There's a motion and a second to take this item into executive. All in
081favor say by saying I. >> All against. >> Motion carries. Uh, next item is discussion and action to renew contract with Unif. What's the recommendation to renew? >> Renew. >> Recommend. So move. >> Second. >> There's a motion in a second. Motion made by Mr. Wano, seconded by Mr. Torres. All in favor by saying I. I. >> All those against. Motion carries. >> We will now convene into executive session pursuant to Texas Open Meetings Act chapter 551 of the Texas Government Code. The board will meet in close session under the following provisions. 551-074 personnel matters. 551-071 for consultation with legal counsel. It is 7:43 and you're an executive. and the board is now reconvened in open session. For the record, no action was taken in close session. At this time, we will proceed with any
082action items discussed in close session that require a vote. We're going to start with D1 that was pulled earlier from consent and that's approval of the 2025 2026 EISD TASBY workers compensation. >> Board President, at this time I would like for Miss Garza to uh make her recommendation as presented. I caught off guard >> big time. run ju just just the the last recommendation >> as discussed in in executive session the proposed compensation plan um I'm recommending administrative professional pay plan model 2 >> if I may add model 2 is at a 3% >> 3% administrative support plan model 2 3% % uh auxiliary support plan model 3 4%. >> I wanted to just thank Miss Garza for all her work and the board because this has been the highest. There has never been a
0834% um uh increase for anyone. So I want to thank the board and I want to thank Miss Garer for uh all the efforts to vote on it. Move. I make a motion. Second wake up. >> Uh I just want to say that there were there were a lot of tough decisions that led up to this and put us in this in this uh situation that we're in. Uh Sylvia and Sandy being here day and night to to get us squared away with our finances was huge. The sacrifices that Ibara made was huge and we're not going to forget that. And I just wanted there there's been others, right? We just we saw that we had lost 107 people through attrition. That's rough, right? But nobody was laid off. Nobody was rifted. And that's huge.
084That's a big win for us. Getting a 4% for auxiliary staff is huge. Hadn't done that and I've been here 20 years. So, congrats to to everybody. Welld deserved. And uh we're we're trending in the right direction. So, there's a motion made by Mr. Torres, seconded by Mr. Losan. All in favor sign up by saying I. >> All against. Motion carries. Thank you'all. [Applause] >> 91 discussion and action to name loan finalist for superintendent of schools. >> Miss Mr. I um due to the important nature of this vote, I'm asking for a roll call vote. >> Sure. Sure. >> I make the motion to name Dr. Cassandra Cho, the loan finalist for superintendent. >> Second. Here's a motion made by Miss Vosquez, seconded by Mr. Torres. All All those in favor signify by raising your
085right hand. I All against Raise your right. >> I'd like to comment that I vote nay. >> I vote nay because of an incurable conflict that exists, but I genuinely wish Dr. OA success. Let the record reflect that uh there were two abstainments. Board member Danguma and board member Dr. Ooa abstain. Thank you and congratulations Dr. Also, we haven't had a homegrown superintendent since uh Dr. [Music] Everybody standing standing standing. Everyone was sure it was going to come out. >> Yep. We did theation plan and I think that's all we know. >> We're just kind of waiting. >> We're going to need a motion to adjourn. >> Are we approving as discussed in executive positions? >> Yeah, that's good. >> I thought that was part of the comp the >> Well, well, we do we
086approve the compensation plan, but no, I'm talking about here item uh B. We don't have anything. >> Yes. But what about regarding personnel >> changes? >> Yeah. Let's discuss. >> Yes. >> Yeah. Need a motion. >> Second. >> There's a motion made by Mr. Torres, seconded by Mr. Losan. All the fers by saying I. I. >> All against. Motion carries. Need need a vote to adjurnn. Motion made by Mr. Torres, seconded by Mr. Losano to adjurnn. All fers by saying I. I. All against. Motion carries.